PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.A
Meeting Date: February 20, 2024
TITLE:
Adoption of Meeting Minutes
RECOMMENDATION:
Adopt Minutes of the February 6, 2024 Regular Meeting.
DISCUSSION:
Attached for the Council’s consideration are the draft minutes of the subject meetings for review and adoption.
FISCAL IMPACT:
There is no fiscal impact associated with the preparation or adoption of meeting minutes.
ATTACHMENTS:
1.Draft Minutes of the February 6, 2024 Regular Meeting.
Submitted by:
Erica Inderlied, City Clerk
City Manager Approval:
Council Agenda 2-20-2024 9.A-1
DRAFT MINUTES
Pismo Beach City Council
Tuesday, February 6, 2024
Regular Meeting—5:30 p.m.
Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449 The City Council of the City of Pismo Beach met this date in a regular session with Mayor Waage presiding.
CALL TO ORDER: 5:30 p.m.
1.ROLL CALL:
Present: Absent:
Mayor Ed Waage Council Member Stacy Inman
Mayor Pro Tem Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Scott Newton
There was consensus among the Council to note Council Member Inman’s absence as excused.
Staff Present:
Michael Codron, Interim Community Development Director
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer
David Fleishman, City Attorney
Jorge Garcia, City Manager
Erica Inderlied, City Clerk
Mike James, Assistant City Manager
Paul Lee, Battalion Chief
Jeff Smith, Chief of Police
Other staff present as noted below
2.PLEDGE OF ALLEGIANCE
Mayor Waage led the Pledge of Allegiance.
3.ACCEPTANCE OF AGENDA
No requests to reorder the agenda.
Council Agenda 2-20-2024 9.A-2
Attachment 1
4. PRESENTATIONS
None.
5. PUBLIC COMMENT PERIOD
Call for public comment: No comment.
6. CITY MANAGER’S REPORT
City Manager Garcia commented on various topics, including new Assistant City Manager Mike James and incoming Community Development Director Scot Graham.
7. CITY ATTORNEY’S REPORT / CLOSED SESSION REPORT
City Attorney Fleishman had nothing to report.
8. COUNCIL COMMITTEE REPORTS
The Council reported on recent and upcoming meetings of various external bodies:
Council Member Guthrie:
San Luis Obispo County Homeless Services Oversight Council.
Mayor Waage:
Central Coast Blue Regional Recycled Water Authority.
Friends of Price House Board.
San Luis Obispo County Community Fire Safe Council.
9. CONSENT CALENDAR
Call for public comment: No comment.
Action: Adopt Consent Calendar.
Motion: Guthrie
Second: Newton
Vote: The motion passed on the following vote (Items 9.A through 9.I):
Ayes: 4 Guthrie, Newton, Reiss, Waage
Noes: 0
Absent: 1 Inman
Abstain: 0
Recused: 0
Council Agenda 2-20-2024 9.A-3
Attachment 1
Item 9.A: Adoption of Meeting Minutes (Inderlied)
Recommendation:
1.Adopt Minutes of the October 10, 2023 Special Parking Study Session;
2.Adopt Minutes of the January 16, 2024 Closed and Regular Meeting.
Item 9.B: Payroll Register and Register of Demands (Feeser) Recommendation:
1.Approve the Summary of Payroll Register for December 31, 2023 and January 14, 2024;
2.Approve the Register of Demands for January 5, 2024 and January 12, 2024.
Item 9.C: Monthly Investment Transaction Report of the City’s Cash and Investments for December 2023 of FY 2024 (Feeser)
Recommendation:
No action recommended; for information only.
Item 9.D: Fiscal Year 2024 Second Quarter Financial Status Report (Feeser)
Recommendation:
No action recommended; for information only.
Item 9.E: Quarterly Investment Report for the Three Months of October through December 2023 – the Second Quarter of Fiscal Year (FY) 2024 (Feeser)
Recommendation:
No action recommended; for information only.
Item 9.F: Update on January 9, 2023 and January 12, 2017 Emergency Proclamations (Inderlied)
Recommendation:
No action recommended; for information only.
Council Agenda 2-20-2024 9.A-4
Attachment 1
Item 9.G: Agreement with Diversified Project Services International for Engineering Design Services for the Digester #1 Demolition Project (Fine)
Recommendation:
Adopt a Resolution authorizing the City Manager to enter into a Professional Services Agreement with Diversified Project Services International in the amount of $71,915 for engineering design services for the Digester #1 Demolition project.
Legislative Record: Resolution R-2024-003 adopted.
Item 9.H: Amendment #2 to the Agreement with Bureau Veritas North America Inc. for Building Division Services (Codron)
Recommendation:
Adopt a Resolution authorizing the City Manager to execute Amendment #2 to the agreement with Bureau Veritas North America Inc. in the amount of $120,000 in Fiscal Year 2024 for professional Building Division services.
Legislative Record: Resolution R-2024-004 adopted.
Item 9.I: Agreement with Matrix Consulting Group, Ltd., for Operational Review and Assessment of the Public Works Department
(Garcia)
Recommendation:
Adopt a Resolution authorizing the City Manager to enter into a Professional Services Agreement with Matrix Consulting Group, Ltd., in the amount of $58,000 for an Operational Review and Assessment of the Public Works Department, and Appropriating Related Budget Adjustments in Fiscal Year 2024.
Legislative Record: Resolution R-2024-005 adopted.
10. ITEMS PULLED FROM CONSENT
None.
11. PUBLIC HEARINGS
None.
Council Agenda 2-20-2024 9.A-5
Attachment 1
12.BUSINESS ITEMS
Item 12.A: Risk Management Annual Report (Buchanan)
Recommendation: Receive the 2023 Risk Management Annual Report as information.
Presenting staff:
Bianka Buchanan, Human Resources Officer
Jorge Garcia, City Manager
Guest presenters:
Tim Karcz, California Joint Powers Insurance Authority
Call for public comment: No comment.
Action: No action.
Item 12.B: Outside Users Agreement with Coastal Christian School for Fire Suppression Water (Fine)
Recommendation:
Adopt a Resolution authorizing the City Manager to execute an Outside Users Agreement with Coastal Christian School for Fire Suppression Water.
Presenting staff:
Benjamin Fine, Public Works Director/City Engineer
Jorge Garcia, City Manager
Guest presenters / Call for public comment:
Carol Florence, Oasis Consultants
Ted Malley, Coastal Christian School
Action: Adopt a Resolution authorizing the City Manager to execute an Outside Users Agreement with Coastal Christian School for Fire Suppression Water.
Motion: Newton
Second: Reiss
Vote: The motion passed on the following vote:
Ayes: 4 Newton, Reiss, Guthrie, Waage
Noes: 0
Absent: 1 Inman
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2024-006 adopted.
Council Agenda 2-20-2024 9.A-6
Attachment 1
13.CITY COUNCIL COMMENTS AND REQUESTS
The City Council commended staff for their response to the January 2024 storm events, and thanked Interim Community Development Director Michael Codron for his service.
14.ADJOURNMENT
At 6:14 p.m.
APPROVED: ATTEST:
________________________________ ________________________________ Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 2-20-2024 9.A-7
Attachment 1