Pismo Beach City Council
February 20, 2024

RESOLUTION NO. R-2024-012

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,

CALIFORNIA ADOPTING AN UPDATED PISMO BEACH ADVISORY BODY HANDBOOK; RESCINDING RESOLUTION R-2020-015
WHEREAS, the City's Advisory Body Handbook, which helps prospective applicants determine whether Advisory Body Membership might be right for them, and helps new and current Members navigate the wide variety of procedures, policies, and laws that apply to their duties, was most recently updated by Council Resolution R-2020-015; and WHEREAS, the City Council has recently provided direction to staff that requires revisions to the Handbook; and
WHEREAS, the Handbook has been updated to reflect these and other changes to modernize the policies and procedures applicable to Advisory Bodies.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby adopts an updated Pismo Beach Advisory Body Handbook, attached hereto as Exhibit A.

BE IT FURTHER RESOLVED that the City Council of the City of Pismo Beach hereby rescinds Resolution R-2020-015, which adopted the prior Advisory Body Handbook.

UPON MOTION OF Council Member Newton, seconded by Council Member Inman, the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 20th day of February 2024, by the following vote:

AYES: 5 Newton, Inman, Guthrie, Reiss, Waage
NOES: 0
ABSENT: 0
ABSTAIN: 0
RECUSED: 0
Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Pismo Beach, California, on _______________________. ________________________
Erica Inderlied, City Clerk
PAGE 1 OF 36
R-2024-012
DocuSign Envelope ID: A0E1E38D-62C3-4CB2-8F4D-B10936B755B5 2/23/2024

rs
ADVISORYBODY
HANDBOOK

CONFERENCE&VISITORSBUREAUBOARD
PARKINGADVISORYCOMMITTEE
PARKS,RECREATION&BEAUTIFICATIONCOMMISSION
PLANNINGCOMMISSION
SPECIALEVENTSCOMMITTEE
TRAFFICSAFETYCOMMITTEE


RevisionHistory:
AmendedbyResolutionNo.RͲ2023ͲXXX
AmendedbyResolutionNo.RͲ2020Ͳ015
AmendedbyResolutionNo.RͲ2019Ͳ060
AmendedbyResolutionNo.RͲ2019Ͳ013
AmendedbyResolutionNo.RͲ2018Ͳ021
AdoptedbyResolutionNo.RͲ2015Ͳ010

Producedby:
PismoBeachCityClerk'sOffice|760MattieRoad,PismoBeach,CA93449 Phone(805)773Ͳ4657
Clerk'sOfficewebpage:pismobeach.org/cityclerk
AdvisoryBodieswebpage:pismobeach.org/advisorybodies
PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page2 I.Introduction............................................................................................................................4 II.AdvisoryBodyOverview..........................................................................................................5 III.Philosophy...............................................................................................................................6 A.HowAdvisoryBodiesBenefittheCityandtheCityCouncil..................................................6 B.HowAdvisoryBodiesBenefitthePublic................................................................................6 C.HowAdvisoryBodiesBenefittheirMembers........................................................................6 IV.Roles,Relationships,andExpectations....................................................................................7 A.RelationshipwiththeCityCouncil.........................................................................................7 B.RelationshipswithOtherAdvisoryBodyMembers...............................................................8 C.RelationshipwithStaff...........................................................................................................9 D.RelationshipswiththeGeneralPublicandMedia...............................................................10 E.PoliticalActivity....................................................................................................................10 V.ProceduralInformation.........................................................................................................11 A.ApplicationandAppointment..............................................................................................11 B.Orientation,Training&HoldingOffice................................................................................14 C.ConductofBusiness.............................................................................................................16 VI.BestPracticesandRulesofThumb.........................................................................................19 A.StayingInformed&BeingResponsive.................................................................................19 B.LegalandRegulatoryBestPractices....................................................................................20 VII.StateandLocalRegulations...................................................................................................23 A.StateLaws............................................................................................................................23 B.CityLawsandPolicies...........................................................................................................36 C.CulturalNorms.....................................................................................................................38 VIII.AdministrativePolicies..........................................................................................................39 A.Attendance...........................................................................................................................39 B.TrainingCompletion.............................................................................................................39 C.Compensation......................................................................................................................40 D.Travel....................................................................................................................................40 E.DualService..........................................................................................................................40 F.InjuryandClaims..................................................................................................................40 G.Recognition..........................................................................................................................41 H.ResignationfromOffice.......................................................................................................41 I.Suspension;RemovalfromOffice........................................................................................41 J.Technology...........................................................................................................................43 IX.AdvisoryBodies.....................................................................................................................44 PAGE 2 OF 36
R-2024-012
Exhibit A
DocuSign Envelope ID: A0E1E38D-62C3-4CB2-8F4D-B10936B755B5

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page3 X.Conference&VisitorsBureauBoard(CVBB)..........................................................................45 XI.ParkingAdvisoryCommittee(PAC)........................................................................................47 XII.Parks,RecreationandBeautificationCommission(PRBC)......................................................49 XIII.PlanningCommission(PC).....................................................................................................51 XIV.SpecialEventsCommittee(SEC).............................................................................................53 XV.TrafficSafetyCommittee(TSC)..............................................................................................54 XVI.Appendices............................................................................................................................55 XVII.Appendix1:GovernmentOrganization&Operations............................................................56 A.CityCharacter.......................................................................................................................56 B.Government&CityCouncil..................................................................................................56 C.AdvisoryBodies....................................................................................................................56 D.CityOperations&Services...................................................................................................57 E.CityDepartmentsandDivisions...........................................................................................57 F.CitywideOrganizationalChart.............................................................................................58 XVIII.Appendix2:CodeofEthics....................................................................................................62 XIX.Appendix3:OathofOffice....................................................................................................66 XX.Appendix4:LinkstoRegulationsandResources....................................................................67 A.GeneralRegulations:............................................................................................................67 IndividualRegulations:.........................................................................................................67 B.67
C.ConflictsandDisclaimer.......................................................................................................69 

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page4 I.INTRODUCTION

AdvisoryBodyserviceisauniqueopportunityforcitizenstohelpshapetheircommunitiesbyinterfacing withtheirlocalgovernment.VolunteerserviceonanAdvisoryBodyisamutuallybeneficialrelationship thatadvancesthegoalsoftheCouncilandtheCity,servestheinterestsofthepublicatlarge,andis personallyenrichingformembers.
Formany,AdvisoryBodyserviceistheirfirsttransitionfrommemberofthepublictopublicofficial.The goalofthisHandbookistohelpprospectivemembersdeterminewhetherAdvisoryBodyservicemaybe rightforthem,demystifytheassociatedresponsibilitiesandregulations,andhelpcurrentmembers navigatetheirrole.
StaffandtheCouncilgreatlyappreciateyourinterestinservingyourcommunity.Currentandpotential applicants,currentmembers,andothersareencouragedtocontactstaffformoreinformationabout anyofthetopicscoveredinthisHandbook.
Withmuchgratitude,

TheCityofPismoBeach




PAGE 3 OF 36
R-2024-012
Exhibit A
DocuSign Envelope ID: A0E1E38D-62C3-4CB2-8F4D-B10936B755B5

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page5 II. ADVISORYBODYOVERVIEW

AdvisoryBodiesarecommissions,committees,andboardsconsistingofvolunteercommunitymembers appointedbytheCityCounciltoreviewandmakerecommendationsonmatterswithinacertain purview.ThesebodiesreportdirectlytotheCityCouncilandreceivesupportfromassignedCitystaff. TheCityofPismoBeachhassixAdvisoryBodies,fourlegislativeandtwononͲlegislative.Legislative AdvisoryBodiesholdpublicmeetingsthatserveasacommunityforumonthemattersassignedtothe body,providefeedbacktostaffontechnicalmatters,andmakerecommendationstotheCouncilon certainpolicyissues.NonͲlegislativeAdvisoryBodiesarenotcreatedbyactionoftheCityCouncil,but theyconsidercertainrequestsfromthepublicandprovidefeedbacktostaffontechnicalmatters. Thelegislativebodies,asdefinedbyGovernmentCode,aresubjecttotheBrownActandtheirmembers aresubjecttostateͲmandatedtrainingrequirementsincludingethicsandharassmentprevention.All bodiesaresubjecttotheCity'sCodeofEthicsandportionsofthePoliticalReformAct,andmost Membersfile"Form700"statementsoffinancialinterest.MostbodieshaveadoptedBylaws,andsome arealsoregulatedbyCitymunicipalcodeprovisions. MostbodiesconsistofPismoBeachresidents;afewhavespecializedprovisionsforqualifiednonͲ residentmembers.AllAdvisoryBodymembersareinterviewedandappointedbytheentireCityCouncil atSpecialMeetingsthatareopentothepublic.
AdvisoryBodyseatscarryatermoftwoyears,expiringthelastdayofFebruaryeveryotheryear,with notermlimits.Termsarestaggeredsoapproximatelyhalfofeachbody'sseatscomeupfor reappointmenteachyear.Thisapproachisdesignedtoachieveabalancebetweencontinuityof experienceanddiversityofviewpoints.TheCityClerk'sOfficeconductsanannualrecruitmentbetween NovemberandJanuaryforallseatsexpiringthefollowingFebruary.Additionally,ifunscheduledmidͲ termvacanciesariseduetoresignationorremoval,theCityCouncilmaydirecttheClerk'sOfficeto conductaspecialrecruitmenttofillthevacancies.
CompletePurposeStatementsandmeetingschedulesaresetforthineachbody'sBylawsand summarizedinSectionIX,whichwillbeupdatedasanyCouncilͲdirectedchangesoccurtothe constitutionofthebodies.
LegislativeBodiesSummaryofPurview
Conference&VisitorsBureau/
LBIDBoardAttractionoftourism;useofLBIDfunds
ParkingAdvisoryCommitteeCityparkingfacilityplanningandoperations Parks,Recreation&
BeautificationCommissionRecreationfacilities;artandbeautificationprograms PlanningCommissionInterpretationoflanduseregulations;developmententitlement 
NonͲLegislativeBodiesSummaryofPurview
SpecialEventsCommitteePermittingofcertainprivatelyͲsponsoredspecialeventsonpublic property
TrafficSafetyCommitteeEvaluationandimplementationoftrafficsafetymeasures PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page6 III. PHILOSOPHY
A. HowAdvisoryBodiesBenefittheCityandtheCityCouncil ThesubjectmatterjurisdictionoftheCityCouncilisquitebroad,andmakingwellͲinformeddecisions regardingeverymatterthatcomesbeforetheCouncilforconsiderationrequiresasignificant investmentoftimeandeffort.ItwouldbepracticallyinfeasibleforCouncilMemberstobecomesubject matterexpertsonallitemsrequiringtheapplicationofCouncilpolicy.Thus,forsubjectswarrantingthe mostthoroughstudyorrequiringthemostspecializedknowledgeinordertobeadequatelyaddressed, theCityCouncilcreatescitizenAdvisoryBodies.
Thesecitizensaretaskedwithinvestingenergyandleveragingspecializedknowledgetodistilltheissues withintheirassignedsubjectmatter.Theresultingrecommendationsinformthepolicydecisionsofthe Council,whichinturnhelpstheCityachieveitsmissionofservicetothepublic.Delegatingpowertothe PlanningCommissiontomakecertaindiscretionarydecisionsalsohelpslimitthenumberofmattersthat mustbeconsidereddirectlybytheCouncil.
Finally,AdvisoryBodiesactasaproxyfortheCouncilintheircollectionofcommunityinputontopics withinthebodies'purviews.AdvisoryBodyMembersarecommunitymemberswhointeractwithPismo Beach'sresidents,visitors,andbusinesscommunityeveryday,andthemajorityofbodiesholdcomment periodsateverymeeting.Thus,AdvisoryBodiesgreatlyincreasetheCity'scapacityforreceivingpublic input.
B. HowAdvisoryBodiesBenefitthePublic
AdvisoryBodiesandtheirMembersprovidemanyopportunitiesforthepublictoprovidetheirinputto theCity.Byitself,theCityCouncilprovidesapproximatelytwomeetingspermonthatwhichpublicinput maybeprovidedtotheentireCouncil,andfiveMembersatlargewholiveinthecommunityandserve asaconduitforcommunityfeedback.AmongtheCityCouncilandAdvisoryBodiescombined,however, thepublichasapproximatelyfivemeetingspermonthatwhichtoprovideinputandmorethan25 Membersatlargetointeractwith.
FormattersrequiringAdvisoryBodyconsideration,AdvisoryBodymeetingscanprovideanearlier opportunityforthepublictoprovideinput.Inaddition,AdvisoryBodymeetings,whicharelessformal thanCityCouncilmeetings,canbeawayformembersofthepublictoeaseintoparticipatingin meetingsoflocaldecisionͲmakers.
C. HowAdvisoryBodiesBenefittheirMembers
AdvisoryBodyserviceisauniqueopportunityformembersofthepublictohelpmakemeasurable improvementstothecommunity,improvethequalityoflifeforfellowcommunitymembers,getto knowlocalpublicofficials,andgainvaluableinsight.VolunteeringonanAdvisoryBodyallowsmembers ofthepublictoexperiencebeingapublicofficial,withtheassociatedesteemandresponsibility,but withouttherigorsofattainingelectedoffice.Thethresholdforentryisrelativelylow,andMembersget toexperiencetheirowngovernmentfromtheinside,gainingabalancedandwellͲinformedperspective ontheoperationofthegovernmentthatservesthemandtheirneighbors. AdvisoryBodyserviceisalsoadesirableadditiontoaresume,demonstratingawillingnesstoservethe community,andanabilitytomaintainacommitmentandfunctioninaresponsiblerolewithavarietyof demands.ManyPismoBeachresidentswhoareinterestedinholdingpublicofficeserveatleastone termonanAdvisoryBodybeforerunningforelectiontotheCityCouncil. PAGE 4 OF 36
R-2024-012
Exhibit A
DocuSign Envelope ID: A0E1E38D-62C3-4CB2-8F4D-B10936B755B5

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page7 IV. ROLES,RELATIONSHIPS,ANDEXPECTATIONS
AdvisoryBodiesexisttoservethepublic,justastheCity'sstaffandelectedofficialsdo.Theirpurposeis tofurthertheworkoftheCity,whichisundertakenintheinterestofthepublicgood.Thegreatest servicetothepublicisachievedwhenAdvisoryBodyMembersarefocused,professional,efficient,and accountable.Allofthesecharacteristicsamounttogoodstewardshipofpublictrustandpublic resources.
WithintheCityorganization,AdvisoryBodyMembersfunctioninthespacebetweenthepolicydirection oftheCityCouncilandthetechnicalrecommendationsofstaff.Staffliaisonsrendertechnical recommendationstoAdvisoryBodies;AdvisoryBodiesrenderrecommendationstoCouncil;inturn,the CounciladoptspolicythatguidestheworkloadofstaffandAdvisoryBodies.Atalllevels,publicinputis consideredandrecommendationsanddecisionsaremadewiththewelfareofthepublicinmind.Refer tothediagrambelow.
LocalGovernmentProcess&Relationships


ContinuallybearingtheserelationshipsandexpectationsinmindiskeytothesuccessofAdvisoryBodies andtheirMembers.
A. RelationshipwiththeCityCouncil
TheCityCouncilistheelectedlegislativebodyoftheCityandisresponsibleformakingpolicydecisions, includingadoptingabudget,policyresolutions,andCitylaws.Thus,CouncilMembersareexpectedto makesounddecisionsregardingawidevarietyofissues,inservicetoanarrayofconstituents.The CouncilreliesonAdvisoryBodiestoactassubjectmatterexpertsonthetopicswithintheirpurview, makingtheCouncil'sdecisionͲmakingmoreefficientandwellͲinformed. PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page8 InherentintheCityCouncil’spolicymakingroleistheneedtoconsiderthebroadercontextof,and weighthetradeͲoffsinvolvedin,eachdecision.Consequently,whenanAdvisoryBodyrendersa recommendationtotheCouncil,theCouncilmayultimatelyaccept,reject,ormodifythe recommendation.Itisimportanttobearinmindthat,evenwhentheCouncildeclinestoactonthe recommendationofanAdvisoryBody,thebodyhasstillplayedacrucialpartintheprocess,actingasa conduittomaximizepublicinputanddistillingkeypointsforconsideration. InadditiontothepolicymakingrelationshipbetweenAdvisoryBodiesandtheCityCouncil,theCity CouncilexercisessolesupervisoryauthorityoverAdvisoryBodiesandtheirmembers.Membersare appointedby,anddirectlyaccountableto,theCityCouncilasawhole.Exceptasotherwiselimitedby statelaw(seeMaddyAct,page35),theCouncilreservestheauthoritytocreate,modify,anddissolve AdvisoryBodies,andtoappoint,discipline,andterminateMembersasitdeemsappropriate. B. RelationshipswithOtherAdvisoryBodyMembers
Rapport,civility,andaspiritofteamworkamongMembersplaysanimportantroleinthesuccessofCity AdvisoryBodies.WhileacertaindegreeofdifferingviewpointsisagivenamongtheMembersofany decisionͲmakingbody,workingtobuildconsensuswherepossibleanddealingprofessionallywith disagreementsiskeytotheconductofCitybusinessandservingtheinterestsofthepublic.The followingarerecommendedstartingpointsforcultivatingpositive,productiverelationshipsamong Members.
x RememberthatAdvisoryBodyMembers(alongwiththeCityCouncilandstaff)area"team" workingtowardacommongoalofgoodgovernanceandimprovingqualityoflifeforresidents, businessowners,andvisitors.
x RememberthatthesegoalsareaccomplishedinlargepartbydecisionͲmakingbodiesgetting theirworkdone—holdingmeetingsandmakingdecisionsefficiently. x RememberthateachMemberhasbeenchosenbytheCouncilbecauseofademonstrated willingnessandabilitytohelpfulfilltheCity'smission,andthatoneofthegoalsinappointing Membersisviewpointdiversity.
x Worktoidentifypointsofagreementasthestartingpointofadeliberation. x Ifpointsofdisagreementremain,identifythebasesforthedifferingviewpoints.Dependingon thecontext,Membersmaysimplyoragreetodisagree,ormayneedtoworktoreconcile differingviewpoints.WhenAdvisoryBodymembersinteractrespectfully,evenincaseof disagreement,thegroupasawholewillbemoreeffective. x Alloweachmember(andothermeetingparticipants)afairopportunitytovoicetheirviewpoint, whateveritmaybe.
x Don'tallowtechnicalorprofessionaldisagreementstonegativelyinfluencepersonal relationshipsbetweenMembers,andviceversa.
x DefertotheChairtorunmeetingsandrepresentthebody. x WelcomenewMembersandfacilitatetheirorientation. x RespectthecontributionsofpriormembersandbearinmindthatMembersmayresigntheir positions,ormaynotbereappointed,foravarietyofreasons. 
PAGE 5 OF 36
R-2024-012
Exhibit A
DocuSign Envelope ID: A0E1E38D-62C3-4CB2-8F4D-B10936B755B5

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page9 C. RelationshipwithStaff
EachAdvisoryBodyreceivesstaffsupportfromaCitydepartment,asassignedbytheCityManager. ThesestaffliaisonssupportAdvisoryBodyMembersbyprovidingtechnicalrecommendationsand identifyingthedecisionͲmakingframeworkfortheissuesbeforethebody.AdvisoryBodyMembers interactmostoftenwiththeirprimaryStaffLiaisonandSecretary: AdvisoryBodyPrimaryLiaison Secretary
CVBB TEDDirector TourismCoordinator
PAC  CDDDirector  PlanningAdminSecretary
PRBC RecreationManager FacilitiesCoordinator
PC  CDDDir./PlanningManagerPlanningAdminSecretary SEC  TEDDirector(Chair)TourismCoordinator
TSC  PublicWorksDirector EngineeringTechnician AdvisoryBodiesandtheirMembersdonotsupervise,andarenotsupervisedby,Citystaff.Whilestaff arechargedwithassistingAdvisoryBodiesinaccomplishingtheirduties,staffareaccountabletotheir supervisorsandultimatelytheCityManager.
Staffliaisonsinvestasignificantamountoftimeresearching,writingreports,andcrafting recommendationsformatterstobebroughtbeforethebody.Staffareresponsibleforprovidingclear analysisofsometimescomplexissuestofacilitatethedecisionͲmakingworkofAdvisoryBodies.Because staffmustrenderrecommendationsthattheydeemtobeinthebestinterestofthepublicandmost appropriatefortheCity—legally,operationally,fiscally,andotherwise—staff'srecommendationstothe CityCouncilmayattimesdifferfromtherecommendationsofAdvisoryBodies.IntheeventtheCouncil willconsideramatterwherestaffandAdvisoryBodyrecommendationsdiffer,bothrecommendations willbeanalyzedfortheCouncil'sconsideration.
Inadditiontothetechnicalandlegislativesupportprovidedbystaffliaisons,eachbodyanditsMembers receiveadministrativesupportfromtheCityClerk'sOfficerelatingtomembership,training,and regulatorycompliance.

1. SupportProvidedbyStaff
LiaisonstaffprovidecomprehensivesupporttotheirAdvisoryBodiesbysettingandpublishingmeeting agendas;attendingmeetingsandfacilitatingparliamentaryprocess;providingtechnicalreportsand recommendationsintheformofwrittenstaffreportsandoralpresentations;clerkingmeetingsand preparingmeetingminutes;curatingandprovidingpublicaccesstorecords;providinginformation regardingCouncilpolicyframework;andprovidingproceduralguidancerelatingtotheBrownAct, PoliticalReformAct,andotherapplicablelaws.Inaddition,liaisonstaffactasaconduittootherCity staffanddepartments.
TheCityClerk'sOfficeisresponsibleforconductingrecruitments,arranginginterviewswiththeCity Council,administeringmembershiprecords,keepingtrainingrecords,andprovidingprocedural guidancerelatingtotheBrownAct,PoliticalReformAct,andotherapplicablelaws.

2. SupportNotProvidedbyStaff
LiaisonstaffdonotprovideadministrativesupporttoMembersoutsidetheroutinebusinessofthe body;undertakeresearchorotherassignmentsfromindividualMembers,undertakeassignmentsfrom PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page10 thebodyoutsideCouncilpolicydirection;orprovidelegaladvicetoindividualMembersorthebodyasa whole.
D. RelationshipswiththeGeneralPublicandMedia
Asdiscussedabove,aspublicofficials,AdvisoryBodiesexisttoservethepublicbyaidingtheconductof theCity'sbusiness.Tothisend,AdvisoryBodiesplayaroleinadvisingtheCityCouncil'sdecisionͲ making,andresponsible,ethicaluseofthispowerisnecessarytoearnthepublic'strust.AdvisoryBody Members,whoarethemselvesmembersofthepublic,canappreciatethetypeofcharacterandconduct thatmakeaMembertrustworthyandcredible,andshouldtrytoembodythesetraits. AfundamentalpurposeofAdvisoryBodymeetingsistoprovideaforumfordiscussiononspecific issues.AdvisoryBodieswelcomecitizeninputtoaidthebodyinunderstandingcommunityconcernsand gaugingcommunityreactiontovariouscoursesofactionunderconsideration. WhenspeakingpubliclyonmattersrelatingtoAdvisoryBodybusiness,Membersmustaccurately portraythepositionoftheirbody.Ifthebodyhasalreadytakenactiononaparticularmatter,afactual accountoftheactionmaybegiven.AMembermaypubliclyexpresstheirownreasonsforsupportingor opposingaparticularmatter,solongastheMemberclarifiesthattheyareonlyexpressingtheir individualviews.Ifthebodyhasnotdeliberatedasawholeonaparticularmatterthatisknownorlikely tobescheduledonanupcomingagenda,speculationastotheprobableoutcomeshouldnotbe undertakenpublicly.Further,Membersshouldnotpubliclystateanintenttosupportoropposethe iteminadvanceofthemeeting,asthiscanleadtoBrownActviolationsand,forcertainitems,impede dueprocess.

1. MediaInquiries
AdvisoryBodyMembersarestronglyencouragedtorefermediainquiriestoCitystaffforcomment.The MayorandtheCityManagermostcommonlyrepresenttheCityinthemedia. E. PoliticalActivity
AllCityoffices,includingthoseofelectedandappointedofficials,arenonͲpartisan.StaffandAdvisory BodyMembersareexpectedtobepoliticallyneutralintheinterestofequityforthepublic.However,as privatecitizens,Membershavearighttoexpressionofpersonalpoliticalviewsontheirowntimeand usingtheirownresources.Discretionisstilladvised,sincetheoverallefficacyofCitygovernment dependsonthepublic'strustinitsofficials'politicalneutrality. WhenexpressingpoliticalviewpointsunrelatedtoCitybusiness,Membersmustavoidreferencesto theircapacityasaCityofficial,andnototherwiseimplyorleverageanyconnectionto,orendorsement by,theCity.PoliticalactivitybyAdvisoryBodyMembersmaynotbeundertakenonCitypremises, utilizingCityresources,orwhileactinginanofficialcapacity.Formoreinformationonthelimitationson thepoliticalactivitiesofpublicofficials,seeCAGC§3201—3209. DuringCityelectionsseason(generally,betweenJulyandElectionDayinNovemberofevenͲnumbered years,oranytimeactivecampaignsforMayororCityCouncilMembersareunderway),AdvisoryBody MembersshouldcarefullyconsiderwhetherornottopubliclysupportoropposeaparticularMayoralor CityCouncilcandidateorlocalballotmeasure.
SittingAdvisoryBodyMemberswhoarecontemplatingrunningforanelectedpositionwhileservingon anAdvisoryBodyareencouragedtoconsultwithstaffregardingtheinterplaybetweenthetworoles. PAGE 6 OF 36
R-2024-012
Exhibit A
DocuSign Envelope ID: A0E1E38D-62C3-4CB2-8F4D-B10936B755B5

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page11 V.PROCEDURALINFORMATION
A.ApplicationandAppointment
Theproceduresdescribedbelowareanoutlineoftypicalpracticesforrecruitmentandappointmentof AdvisoryBodyMembers.TheCityCouncilreservestheauthoritytomodifyorsuspendanyofthese practicesasitseesfitforanyvacancyorgroupofvacancies,exceptasrequiredbytheMaddyAct.

1.Opportunities&Eligibility
TheCityofPismoBeachencouragesitsresidentsandbusinessownerstoparticipateintheirlocal governmentbyapplyingtoserveonanAdvisoryBody.ApplicantsmaynotbeCityofficialsandmustbe atleast18yearsofageattimeofappointment.MunicipalCodeSection2.24prohibitstheappointment ofindividualswithanyfelonyconviction.AdditionaleligibilityrequirementsforeachAdvisoryBodymay vary.SeeSectionIXforanoverviewofeachbody'sindividualrequirements.Applicanteligibilityis verifiedbytheCityClerk'sOfficeforbothnewapplicantsandincumbents. ResidencyRequirements
ThemajorityofAdvisoryBodyseatsrequirethattheMemberbeaPismoBeachresident.(Certainseats ontheCVBBoardandPACpermitanexceptioniftheapplicantownsorrepresentsabusinessor commercialpropertyinthecityandhasrelatedexpertise.)TheAdvisoryBodyapplicationformasks whethertheapplicantisaresident,andwhethertheapplicantisaregisteredPismoBeachvoter,which informationcanbeusedbytheCityCounciltohelpgaugeanapplicant'sinvolvementinthecommunity. Whilevoterregistrationisdesirableasanindicatorofcivicengagementandusuallyaclearindicatorthat anapplicantisaresident,lackofvoterregistrationwillnotbeusedtodisqualifyanapplicant.Applicants claimingresidencywhoarenotregisteredtovotewillbeaskedtoprovidealternativeevidenceof residency,suchasautilitybillingaccount,ordriver'slicenseshowingtheresidenceaddress.

2.Vacancies
AdvisoryBodyseatsbecomevacantinthreeways:
x RoutineExpirationofTerm(ScheduledVacancy)
EachAdvisoryBodyseatautomaticallybecomesvacantonthelastdayofFebruaryofeveryotheryear. A"LocalAppointmentsList"(alsocalleda"MaddyList")ispostedbytheClerk'sOfficeatleastonceper year,nolaterthanDecember31,identifyingallcurrentandscheduledvacancies. x ResignationPriortoEndofTerm(UnscheduledVacancy) RefertoResignationfromOffice,below.
x RemovalfromOffice(UnscheduledVacancy)
RefertoRemovalfromOffice,below.

3.Recruitment
AnannualrecruitmentbeginninginNovemberorDecemberisundertakenbytheCityClerk'sOfficeto fillallvacanciesscheduledtooccurthefollowingFebruary,aswellasanyexistingvacancies.Noticesare postedonlineandatCityHall,anddistributedthroughtraditionalandsocialmedia.TheClerk'sOffice collectsapplicationsformsandverifieseligibility.
InaccordancewiththeMaddyAct,wheneveranunscheduledvacancyoccurs(duetoresignation, removalfromoffice,orotherreason,priortotheendofaterm),theClerk'sOfficewillpublishaNotice ofVacancynomorethan20daysbefore,andnomorethan20daysafter,theseatbecomesvacant. PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page12 SubjecttodeterminationoftheMayorand/orCouncil,theClerk'sOfficewilleitherproceedwithasolo recruitmentorallowthevacancytoremainopenuntilthenextannualrecruitmentperiod.

4.ApplicationProcess
NewApplicants
EachpersonapplyingforAdvisoryBodyservicemustsubmitanapplicationformtotheCityClerk's Office.Theapplicationformissubmittedonlineatpismobeach.org/abapply.Applicationsforallbodies areacceptedonanongoingbasis,whetherornotvacanciesexist. ApplicantsmayapplyforserviceonmorethanoneAdvisoryBody,butmayonlyserveontwobodies underlimitedcircumstances.RefertoDualService,page40.Applicantsinterestedinmorethanone AdvisoryBodyareencouragedtoapplyonlyforthetwoorthreebodieswhichbestsuittheirinterests andskills,andindicatetheirorderofpreferenceontheirapplication. Applicationtips:
x Atleastonereliablephonenumbermustbeprovidedforusebystaff. x Atleastonereliableemailaddressmustbeprovidedforusebystaff.Staffrelyuponemail communicationduringallstagesoftherecruitmentprocess.Applicantswithoutaccesstoemail shouldmakespecialarrangementswiththeClerk'sOffice. x Applicantsareencouragedtoattachadditionalpages(resumes,lettersofinterest). x Contactinformationdisclosure(optionAorB)mustbechecked.Seebelow. x Formmustbesigned(electronicorscannedsignaturesacceptable). Contactinformationprovidedonthisformisprimarilyforstaff'suse.Onlythecontactinformation authorizedbyeachapplicant,ifany,willbeadvertisedontheCity'swebsiteandpamphlets.However, AdvisoryBodyapplicationformsarepublicrecords,andapplicantswithspecificsafetyconcernsrelating totheprivacyoftheirpersonalcontactinformationshouldnotifytheClerk'sOfficewhenapplying. Reapplying
Applicantswithacurrentapplicationonfile(submittedwithinthepastyear)whohavenotbeen appointedtoanAdvisoryBodymayrequestthattheirapplicationbeconsideredforanyrecruitment thatoccurswhiletheirapplicationisstillactive,ormaysubmitanewapplication. CurrentAdvisoryBodyMembersareencouragedtonotifytheCityClerk'sOfficeastowhethertheywish toreapplyfortheircurrentseatattheendoftheirterm.ReapplyingMembersmayindicatethatthey wishtoreapplyusingtheapplicationalreadyonfile,ormaysubmitanewapplicationwithupdated informationpriortotheadvertiseddeadline.
LifetimeofApplication
Applicationsremain"onfile"(areconsideredactive)foroneyearfromthedateofsubmittal.Duringthis time,applicantswhohavenotbeenappointedtoabodywillbeinvitedtointerviewforanyvacancy withintheirAdvisoryBody(ies)ofinterest,forwhichtheyareeligible.CurrentMemberswillnotbe invitedtointerviewforvacanciesonotherbodiesunlessspecificallyrequested.Oneyearfrom submittal,applicationsforunͲappointedindividualsaredeactivatedwithoutnoticetotheapplicant, howevertheindividualmayreapplyatanytime.

5.Interviews
Followingtheclosureoftheapplicationperiod,theCityClerk'sOfficewillscheduleinterviewswithall eligibleapplicants.InterviewsofAdvisoryBodyapplicantsareheldwiththeentireCityCouncilaspartof PAGE 7 OF 36
R-2024-012
Exhibit A
DocuSign Envelope ID: A0E1E38D-62C3-4CB2-8F4D-B10936B755B5

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page13 aspecialCouncilmeeting.Thesemeetingsarerequiredbylawtobepublic,howeverpublicattendance istypicallyminimaltonone.Forannualrecruitments,interviewsareheldinFebruaryandtermsbegin March1.Forrecruitmentstofillunscheduledvacancies,interviewdatesvaryandtermsbegin immediately.
ApplicantsareencouragedtobecomefamiliarwiththishandbookandattendatleastoneAdvisoryBody meetingpriortointerviewingwiththeCouncil.Additionally,recentlegislativedocuments(agendasand minutes)forthebodymaybereviewedonlineorrequestedfromstaff(seeStayingInformed&Being Responsive,page19).Applicantsareencouragedtocontactstaffwithquestionsaheadoftimeinorder tofullyunderstandthenatureofAdvisoryBodyserviceandassociatedresponsibilities,including meetingschedules,timecommitment,ethicsconsiderations,training,andconflictofinterest regulations.
TheCouncilinterviewsapplicantsindividually,typicallyfor15to20minutes.Questionstypicallypertain toissuesgermanetotheapplicant'sAdvisoryBody(ies)ofinterest.CouncilMembersmayaskwhichever questionstheydeemfit;applicantsmaybeaskedaboutthereasonsfortheirinterestinserving,their experiencerelevanttothebody,theirunderstandingoftheissueswithinthebody'spurview,andtheir availabilitytoattendmeetings.

6. Appointment
Onceallapplicantshavebeeninterviewed,CouncilMemberscasttheirvotesinopensession;thetop voteͲgettersareappointeduntilallavailableseatshavebeenfilled.TheCouncilalsoreservestherightto appointindividualswhodidnotappearforaninterview,ortoleaveaseatvacantforthetimebeing. Followingthetallyofvotes,resultsareannouncedbytheCityClerk,andnoticesaresenttoall applicants.
IntheeventtheCouncildoesnotfillallavailableseatsfollowinginterviews,theCouncilwilldirectthe CityClerktoeitherconductanewrecruitmentforthevacancy(ies)orallowthemtoremainunfilleduntil thenextrecruitmentcycle.TheMaddyActprovidesthatifanemergencyexists,theCouncilmay immediatelyappointaninterimMembertofillavacantseatuntilsuchtimethatafinalappointment maybemade.

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page14 B. Orientation,Training&HoldingOffice

1. Orientation
PriortoaMember'sfirstmeeting,theCityClerk'sOfficeandthebody'sliaisondepartmentwilleach provideanorientationsession.Orientationwithliaisonstafflastsapproximatelyanhourandwillcover technicaldocumentsrelatingtothepurviewofthebody,operationalnormsforthedepartment, introductionofliaisonstaff,andabrieftouroftheofficeandCouncilChamber.Orientationwiththe Clerk'sOfficelasts45minutestoanhourandcoversadministrative(membership)onboarding,an overviewofapplicableregulations,andvariousfilingdeadlines. Followingorientation,thefollowingitemsmustbereturnedinorderforaMembertoholdoffice: x IRSFormWͲ9(iftheMemberwishestoreceiveastipend) x VolunteerProgramWaiver(within30daysfromtermstart) x StatementofCommitmenttotheCityEthicsPolicy(within30daysfromtermstart) x Form700AssumingOfficeStatement(within30daysfromfirsttermstart) x HarassmentPreventionTrainingCertificate(within6monthsfromtermstart) x EthicsTrainingCertificate(withinoneyearfromtermstart)

2. OathofOffice
Followingappointment,theCityClerkoradeputywilladministeranOathofOfficetoincomingAdvisory BodyMembers(seeAppendix3:OathofOffice).Thisoathisapromisetoupholdstateandfederal constitutionsandexecutethedutiesofofficeingoodfaith.Traditionally,oathsareadministeredasa ceremonialitematthebeginningofthemember'sfirstmeeting. Inthealternative,theoathmaybegivenatanytimebeforethemember'sfirstseatedmeeting.The membermaynotcommenceserviceonthebodyuntiltheirtermbeginsandtheiroathhasbeen administered.Aswithelectedofficials,anewoathisadministeredatthestartofeachtermfor reappointedAdvisoryBodyMembers.

3. AnnualCityAdvisoryBodyAcademy
Eachspring,CitystaffhostsatrainingatCityHallforallAdvisoryBodyMembers.EachMemberis requiredtoattendonlyeveryotheryear(onceperterm),butattendingeachyearisrecommended. Topicsincludeparliamentaryprocess,BrownActandPoliticalReformActcompliance,andethicslaws (however,thistrainingisnotaccreditedethicstraining,whichmustbecompletedseparatelypursuant toAB1234).TheCityManagerorotherstafftypicallyalsoprovideanoverviewoftheCouncilGoalsfor theyearandtheirimpactontheworkloadofAdvisoryBodies.Thistrainingsessionisdesignedtoensure thatMembersareengagedandaswellͲinformedaspossible.

4. LeagueofCaliforniaCitiesPlanningCommissionersAcademy NewPlanningCommissioners,orcontinuingPlanningCommissionerswhohavenotattendedrecently, mayhavetheopportunitytoattendtheLeagueofCaliforniaCitiesPlanningCommissionersAcademy, dependingontimingandavailabilityofresources.Informationaboutrecentandupcomingsessionsis availableontheLeagueofCaliforniaCitieswebsite.

5. OngoingTrainingRequirements
ForthedurationofaMember'sterm,certainfilingandtrainingdeadlinesmustbemetonarecurring basis.Failuretomeettheserequirementsmayhavedisciplinaryorlegalconsequences.Training completionrecordsareforwardedtotheCouncilfortheirconsiderationonaquarterlybasis.Beloware thetrainingandfilingdeadlinesthatapplytomostMembers.Regulationsaresubjecttochangeandthis PAGE 8 OF 36
R-2024-012
Exhibit A
DocuSign Envelope ID: A0E1E38D-62C3-4CB2-8F4D-B10936B755B5

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page15 listmaynotnecessarilybecomplete.AlsoseeSectionVIIformoreinformationabouttraining regulationsandSectionVIIIformoreinformationregardinglocaldisciplinarypolicies. x Form700FinancialInterestDisclosures(statelaw;allbodiesexceptTSC) o Form700AssumingOfficeStatement(within30daysfromfirsttermstart) o Form700AnnualStatement(everyyearnolaterthanApril1whileinoffice) o Form700LeavingOfficeStatement(within30daysfromleavingoffice) 
x EthicsTraining(AB1234)(statelaw;allbodiesexceptSECandTSC) o TrainingCompletionCertificate(2hours)(withinoneyearfromtermstart) o TrainingCompletionCertificate(2hours)(atleastonceeverytwoyearsthereafter. 
x HarassmentPreventionTraining(AB1661)(statelaw;allbodiesexceptSECandTSC) o TrainingCompletionCertificate(2hours)(within6monthsfromtermstart) o TrainingCompletionCertificate(2hours)(atleastonceeverytwoyearsthereafter) 
x CityͲhostedAdvisoryBodyAcademy(allbodiesexceptSECandTSC;SECrecommended) o CityAdvisoryBodyAcademy(atleastonceperterm)

6. Attendance
ThroughoutaMember'sterm,satisfactoryattendanceisrequiredinorderfortheMembertofulfilltheir dutiesofofficeandremainingoodstanding.AttendancerecordsareforwardedtotheCouncilfortheir considerationonaquarterlybasis.Furtherinformationaboutexpectationsandpotentialdisciplinary consequencesforpoorattendancemaybefoundinSectionVIII.A.

7. TermsofOffice
ThetermofofficeforallAdvisoryBodyseatsistwoyears,withnotermlimits.Twoorthreeofeach legislativebody'sfiveseatsexpireeachyearinordertoachievestaggeringoftenure,andtoencourage policycontinuityanddevelopmentofinstitutionalknowledgewhileallowingtimefornewmembers withnewanddifferentpointsofviewtobeintegratedintothebody. Appointmentsmadetofillscheduledvacancies(routinetermexpirations)commenceMarch1ofeach yearandexpirethelastdayofFebruarytwoyearslater.Appointmentstofillunanticipatedvacancies beginthedaytheappointmentismadebytheCouncilandexpireattheexpirationoftheseat’sterm, unlessotherwisedirectedbyCouncil.

8. ResignationProcedures
SeesectionVIII.H,ResignationfromOffice.

9. SuspensionorRemovalfromOffice
SeesectionVIII.I,Suspension;RemovalfromOffice.
PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page16 C. ConductofBusiness

1. StaffLiaisons
Members'primarypointsofcontactattheCityaretheirstaffliaisonsandtheCityClerk.See RelationshipwithStaff,page9,formoreinformation.Generallyspeaking,informationaboutagendas, applicableregulations,andthebody'stechnicalpurviewwillbereceivedfrom,andquestionsshouldbe directedto,eachbody'sassignedliaisonstaff.Memberswillalsohavefrequentdirectcontactwithstaff fromtheCityClerk'sOfficeregardingmembershipadministration,regulatorycompliance,andtraining requirements.

2. MeetingAgendas
EachAdvisoryBodyhasaspecificpurview,assignedbytheCityCouncil,andtheworkundertakenby staffisguidedbytheCouncilͲadoptedbiennialBudgetandGoals.Workingwithintheseparameters, staffidentifiesandschedulestheitemsthatneedtobetakentoeachAdvisoryBodyforconsideration. Occasionally,theCityCouncilmayalsodirectstafftoscheduleaspecificitemforAdvisoryBody consideration.
MemberswhoidentifyaparticularmatterthatmaybesuitableforconsiderationbytheirAdvisoryBody mayseekconsensusfromthebody'smembershipinopensessiontoscheduletheitemforconsideration aspartofafutureagenda.Memberswishingtoproposeanitemareencouragedtocarefullyconsider whetherthematterfallswithinthepolicyandworkplandirectionoftheCouncil,consultingwithstaffif needed.
Staffformulatestheagendaforeachmeetingintheweeksleadinguptothemeeting.Agendasforeach legislative(BrownAct)bodymeetingaretypicallypublishedfourorfivedaysbeforethemeeting.(State lawrequiresatleast72hoursforregularmeetingsand24hoursforspecialmeetings.)AgendasforSEC andTSCmeetings,whicharenotregulatedbytheBrownAct,aretypicallypublished1–4daysbeforethe meeting.
AgendamaterialsforalllegislativebodymeetingsaredistributedviaNotifyMemailinglistandare availableonlineat www.pismobeach.org/agenda, andarchivedintheAccessPismopublicrecordsportal at www.pismobeach.org/accesspismo. Mostbodieswillalsoreceivetheiragendabyemailfromtheir liaisonstaff;hardcopiesareavailableuponarrangementwithstaff.

3. MeetingAdministration
Eachbody'smeetingregularscheduleissetforthinSectionIX.SpecialMeetingswillbescheduledas needed,andregularmeetingsmaybecancelledifthereisnobusinessofimmediateconcern.Specific regulationsforschedulingandcancellingmeetingsaresetforthineachbody'sBylaws. Traditionally,Julymeetingsofallbodies,includingtheCityCouncil,arecancelledtopermitmembersto takevacationsandtopermitstaffabreakinstaffreportworktofocusonotherpriorities.Additionally, meetingsthatfallonorproximatetoholidaysarecancelled.Mostoften,thisincludesthefirstmeeting ofJanuaryandthemeetingclosesttoThanksgivingorChristmas.AlistofCityholidaysisavailablefrom staffuponrequest.
Unlessotherwisenoticed,meetingsofalllegislativebodiesareheldintheCouncilChamberatCityHall. MeetingsofnonͲlegislativebodiesaregenerallyheldintheAdministrationConferenceroomatCityHall. Staffliaisonsareresponsibleforsecuringandsettingupmeetingrooms,testingandoperating equipment,andprovidingforpublicaccess.WateristypicallyprovidedforMembersandthepublic. Membersshouldbringwritingimplements,andanycopiesofagendamaterialsdesiredfordeliberation andnoteͲtaking.Otherlightrefreshmentsmaybeconsumedduringthemeetingifnodisruptionoccurs. PAGE 9 OF 36
R-2024-012
Exhibit A
DocuSign Envelope ID: A0E1E38D-62C3-4CB2-8F4D-B10936B755B5

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page17 Businesscasualattire,ataminimum,isencouraged,andlayersofclothingarerecommendedas meetingroomtemperaturesmayfluctuate.

4.MeetingManagement(ParliamentaryProcess&Etiquette) Conductofmeetingsisdictatedbytheorderofagendaitems,eachbody'sBylawprovisions,andlegal requirementsforpublicparticipation(seeBrownAct,page23).Wherenootherpolicyprovisionexists, Robert'sRulesorRosenberg'sRulesmaybeusedasaguide.TheChairisgenerallyresponsiblefor movingthemeeting,includingkeepingparticipantsfocused,facilitatingdiscussion,andinformingthe audienceastoactionsbeingtaken.
Anoverviewoftypicalparliamentaryprocessconsiderationsisprovidedbelowforeaseofreference. Someprovisions,suchastherequirementthatpubliccommentbesolicitedbeforethebodytakesaction onanitem,arerequiredbylaw.Mostotherprovisionsvarysomewhatfrombodytobodyandare detailedineachbody'sBylaws.
GoalsofParliamentaryProcedure:
x Establishmentofframeworkfororderlyconduct
x Facilitationofefficientdecisionmaking
x Guaranteeingparticipationopportunityforthepublic x Enforcingthedirectionofthemajoritywhileprotectingtherightsoftheminority RoleoftheChair
x Mustunderstandproceduralpoliciesandlaws
x Mustknowtheagenda
x Takestheleadrole;Movesthemeetingalong
x Ensuresopportunityforpublicparticipation
x Keepsmemberdiscussionfocused
x Ifnecessary,maintainsorder
x Takeslessactiveroleindebate;rarelymoves
TipsforMembers
x Stayfocusedontheissuethatistheintendedsubjectofdeliberation x DefertotheChairtorunthemeeting,andasktheChair'spermissionbeforetakingactionsthat maybeoutoforder
x Waittoberecognizedbeforespeaking(moreformalbodies) x Whenindoubt,erronthesideofdecorum
x Addressothermembersas"CommitteeMemberX"or"CommissionerX" x Addressstaffbytitleandlastname,e.g."RecreationManagerX"or"DirectorX" TypicalAgendaFormat(OrdersofBusiness)
x Calltoorderandrollcall
x Openpubliccommentperiod(requiredforregularmeetings) x Adoptionofpriormeetingminutes
x Publichearings,ifany
x Businessitems,ifany
x Staffcommentperiod
x Membercommentperiod
x Adjournment
PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page18 TypicalProcedureforActionItems:
x Chairannouncestheagendaitem
x AnyMemberswithaconflictofinterestannouncetheirrecusalandleavethedais x Staffprovidesareportontheitem
x Membersasktechnicalquestionsofstaff
x Chairinvitespubliccomment
x Deliberation
x Chairinvitesamotion
x Motionismade
x Motionisseconded
x Additionaldebate“underdiscussion”;amendmentstomotionifdesired x Clerkcallsthevote,thenannouncestheresult
MotionsandCountingVotes
Thethresholdforpassageofamotionisasimplemajority(morethanhalf)ofallmemberspresentand voting,withveryrarelegalexceptions.Thismeansthatabsent,abstaining,andrecusedmembersare notcounted.
Examplesofpassingmotionsfora5Ͳmemberbody:
4yes—1no(5memberspresentandvotingͲ0membersabsent/abstaining/recused) 3yes—2no(5memberspresentandvotingͲ0membersabsent/abstaining/recused) 3yes—1no(4memberspresentandvotingͲ1memberabsent/abstaining/recused) 2yes—1no(3memberspresentandvotingͲ2membersabsent/abstaining/recused) Noteinthe2yes—1noscenariothatlessthanamajorityofthebody’smembers(2outof5)have actuallypassedamotiononbehalfoftheentirebody.ThismayseemcounterͲintuitive,butitis permissibleexceptincaseswherethelawrequiresanaffirmativevoteofthemajorityofthefullbody. 
Amotionisdeemedtohavefailedwhenlessthanamajorityofthosepresentandvotingvoteyesonthe motion,whichincludestievotescenarios.
Examplesoffailingmotionsfora5Ͳmemberbody:
2yes—3no(5memberspresentandvotingͲ0membersabsent/abstaining/recused) 2yes—2no(4memberspresentandvotingͲ1memberabsent/abstaining/recused) Itisimportanttonotethatthefailureofamotionissimplyafailureofthebodytoact.Itdoesnot constituteadenialofthematterathand.Toillustratepotentialscenarios: MotionVoteCountResultingAction
Approvetheproject.3yes—2no(motionpassed)Projectapproved. Approvetheproject.2yes—3no(motionfailed)Noactiontaken. Denytheproject.3yes—2no(motionpassed)Projectdenied. 
PAGE 10 OF 36
R-2024-012
Exhibit A
DocuSign Envelope ID: A0E1E38D-62C3-4CB2-8F4D-B10936B755B5

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page19 VI. BESTPRACTICESANDRULESOFTHUMB
Thefollowinghighlightssomeofthebestpracticesandkeyconceptsthatshouldbeborneinmind duringaMember'stermofservice.Moredetailedinformationabouteachofthesetopicsisprovided elsewhereinthishandbook,andavailablefromstaff.
A. StayingInformed&BeingResponsive

1. CommunicationsfromStaff
Staffspendsasignificantamountoftimeresearchingandpreparingagendareportsandother communicationstotheirAdvisoryBodies,preparingtrainingandorientationmaterials,and administeringmembership.EverycommunicationdeliveredtoAdvisoryBodyMembersisdesignedto helpMembersmakewellͲinformeddecisions,meettrainingandfilingdeadlines,andstaycurrenton regulations.StaffareawarethatAdvisoryBodyMembersarecommunitymemberswithbusylives,and communicationsaregenerallytailoredwiththisinmind. AsignificantportionofcommunicationtoAdvisoryBodyMembersisaccomplishedbyemail,and Membersareencouragedtopromptlyandthoroughlyreademailsreceivedfromstaff.Prompt responsestorequestsforinformation,suchasavailabilityforspecialmeetingdates,areverymuch appreciatedbystaffandhelpexpeditetheworkofthebody.

2. UpdatesforStaff
Throughouttheirtermofoffice,Membersshouldnotifystaffpromptlyifanyofthefollowingoccur: x Changeofresidenceaddress
x Saleorpurchaseofrealproperty
x Saleorpurchaseofabusiness
x Changeofemployer
x Changeofphonenumber
x Changeofemailaddress
ChangestoaMember’slocationofresidence,sourcesofincome,andfinancialinterestsinrealproperty andbusinessentitiesmayhavematerialeffectsontheMember’seligibilitytoserve,reportable interests,anddisqualifyingconflictsofinterest.

3. AgendaMaterials&MailingLists
Inadditiontothoroughlyreadingandconsideringtheinformationprovidedbystaffliaisons,Members areencouragedtostayupͲtoͲdateontheactivitiesoftheCityCouncilandCityingeneral.Beingaware ofthebroadercontextwithinwhichAdvisoryBodydecisionsaremadeallowsMemberstoanticipate forthcomingagendaitemsandbeaswellͲinformedaspossible. MembersareencouragedtosignupfortheCity's"NotifyMe"servicetoreceivemeetingagendasby email.AdvisoryBodyMemberswillbesignedupbystafftoreceivetheirownbody'sagendasbyemail, asafailsafetoavoidthepossibilityofa"missed"agendaemailfromstaff,andCityCouncilagendas, whichareanefficientwaytogeta"bigpicture"readonCityactivitiesandupcomingCouncilactions thatmayimpactAdvisoryBodies.Visit www.pismobeach.org/notifyme toregisterforotherlists.A numberofother"NotifyMe"listsareavailable,includingBidPostings,Ordinanceupdates,City Newsletter,andpublicnotices.
Inaddition,agendas,minutes,andotherlegislativerecordsfortheCouncil,aswellasallAdvisory Bodies,arearchivedonlineat www.pismobeach.org/accesspismo. PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page20 MembersareencouragedtoattendorwatchCityCouncilMeetingsasasourceofgeneralinformation. Regularmeetingsareheldthe1stand3rdTuesdaysofeachmonthat5:30p.m.AdditionalSpecial Meetingsarenoticedperiodically.MeetingsoftheCouncilarestreamedliveongovernmentaccess Channel20inPismoBeachandontheCity'swebsite.Liveandarchivedmeetingvideoareavailable onlineat www.pismobeach.org/agenda.

4. CitySocialMediaContent
TheCityregularlypostssocialmediacontentontheplatformsbelow.ItshouldbenotedthatAdvisory BodyMembersshouldnotinteractwith("like,"share,commentingon)theCity'ssocialmediaposts,in thatanycommentmadebyaCityofficialregardingCitybusinesscouldbeconsideredanofficialrecord, andinthatlikingorsharingpostsrelatedtodiscretionaryprojectsmaybedeemedasanendorsement andhaveBrownActordueprocessimplications.
x Facebook(City):facebook.com/cityofpismobeach
x Facebook(ClassicCalifornia):facebook.com/pismobeachca x Instagram:instagram.com/pismobeachca
x Twitter(City):twitter.com/cityofpismo
x Twitter(ClassicCalifornia):twitter.com/pismotravel

5. GoogleAlerts
Visit www.google.com/alerts andsignuptoreceivealertsbyemailwhenwebcontentrelatingtoPismo Beach,suchasnewscontent,isposted.Subscribetothekeyword"CityofPismoBeach"(withquotation marks)toreceivealertsabouttheCity.Subscribeto"PismoBeach"forbroaderinformationaboutthe area.
B. LegalandRegulatoryBestPractices
Fordetailedinformationaboutspecificregulations,seeSectionVII.StateandLocalRegulations.

1. EthicsandConflictofInterest
Whiletheconceptsofethicsandconflictofinterestarerootedincommonsense,thetechnicallycorrect applicationofethicsandconflictofinterestlawsmaynotalwaysbeintuitive.AdvisoryBodyMembers areencouragedtobearinmindrulesofthumbtoavoidinadvertentlyrunningafouloflawsandpublic perceptionsrelatingtoethicsandconflictofinterest,andtoseektechnicaladvicewhenindoubt. WhenachangeinthelifecircumstancesofaMemberorMember'simmediatefamilyoccurs,Members areencouragedtoconsiderwhetherthechangeinvolvesnewfinancialinterests(e.g.newsourceof income,newinvestments,newrealpropertyholdings,newbusinessrelationships)andevaluateearlyon whetherthosenewinterestsmayintersectwiththeAdvisoryBody'sbusiness.Suchchangesinfinancial interestsmayneedtobereportedontheMember'snextForm700and/orwarranttheMember's disqualificationfrommakingcertaindecisions.Alsoseepage27forprecautionsrelatingtoGovernment Code§1090,whichprohibitsselfͲdealingbyinfluencingpubliccontracts. Inadditiontobeingawareofpotentialsourcesoffinancialconflict,Membersshouldevaluatewhethera changeinlifecircumstancescreatesnewrelationshipsthatcouldcreatetheperceptionofconflictof interestorothernonͲfinancialbias.
Membersareencouragedtobeconservativeindeterminingwhichinterestsandaffiliationsmay constituteconflictsofinterestandrecusethemselveswhenindoubt.Memberswhodeterminethata particularprojectorotheragendamatterwillconstituteanactualorperceivedconflictofinterest shouldnotifystaffassoonaspossible—ifamember'srecusalmayposeaparliamentaryproblem(for PAGE 11 OF 36
R-2024-012
Exhibit A
DocuSign Envelope ID: A0E1E38D-62C3-4CB2-8F4D-B10936B755B5

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page21 example,ifonlythreememberswillbeinattendanceatameetingandoneofthemmayhaveaconflict ofinterest),acarefulevaluationoftheMember'sabilitytoparticipatemustbemadeinadvance. IfaMemberwishestoseekformaladviceastowhethertheirparticipationinaparticulardecisionis permittedbythePoliticalReformActorGovernmentCode§1090,orwhetheraparticularinterestmust bereportedontheMember'sForm700,formaladviceshouldbesoughtfromtheFPPCasearlyas possibletoallowforprocessingtime.Formoreinformationaboutinformalandformaladvicefromthe FPPC,pleasevisitfppc.ca.gov/advice.html.Additionally,aMembermayopttoconsultwithapersonal attorney.WhiletheCityAttorneycanprovidegeneralinformationregardingconflictsasameasureto avertpotentiallegalissuesfortheCity,theCityAttorneydoesnotrepresentindividualAdvisoryBody members,andnoimmunityisconferredupontheMemberbyrelyingoninformationprovidedbythe CityAttorney.OnlyformaladvicefromtheFPPCprovidessuchimmunity. Aspublicofficialswhosepotentialconflictsofinterestarebothregulatedbylawandcloselyscrutinized bythepublic,AdvisoryBodyMembersareencouraged,asageneralrule,toavoidtheacceptanceof thingsofvaluefromdevelopers,businesses,otherentities,andmembersofthepublic(someexceptions applytofamilyandpersonalfriends).Theacceptanceofcertainitemsmaybelegallypermissible dependingonthesourceandvalue,andsomemayrequirereporting,howeverothersaresimply prohibitedoutright.Allscenarioshavethepotentialtocreatenegativepublicperception,thuscautionis warranted.
Insummary,Membersshould:
x Evaluatelifechangesinthecontextoffinancialinterest,nonͲfinancialbiases,andpotential connectiontoCitybusiness
x Recusethemselvesfromparticipation,whenindoubt
x Notifystaffearlyonwhenapotentialconflictisforeseen x SeekFPPCadviceearlyon,ifaformaldeterminationisdesired x Avoidtheacceptanceofgiftsandotherthingsofvalueasageneralrule

2. BrownActandTransparency
FordetailedinformationabouttheapplicabilityoftheBrownActandotherrecordsͲrelatedregulations toAdvisoryBodies,seeSectionVII.
UnderlyingPrinciples:
x Publicofficialsderivetheirauthorityfrom,andconducttheirbusinessonbehalfof,thepublic. x Thepeople’sbusinessmustthereforebeconductedpublicly. x Thepublicisguaranteedtherighttoobserveandparticipateindecisionmakingproceedings, withverylimitedexceptions.
BasicRules:
x Anygatheringofamajorityofbodymemberswherebusinessisdiscussedisa"meeting."(Note: informalgatherings,serialemails,andothercommunicationscanconstitutea"meeting.") x Ameetingmaynotbeheldwithoutprovidingpublicnotice.Theagendaconstitutesthisnotice. x Wheneverameetingisheld,publicaccessmustbeallowed,withverylimitedexceptions. x Duringameeting,deliberationcanonlytakeplaceonnoticedagendaitems. x Anydeliberativeorinformationalmaterialsmadeavailabletoamajorityofbodymembersmust bemadeavailabletothepublic.
PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page22 BestPracticesforMembers:
x Avoiddiscussingdeliberativematterswithothermembersoutsideofnoticedmeetings x Avoidengagingingroupemailsortextswithothermembers x CopyCitystaffmembersoncommunicationswiththepublicaboutCitybusiness x Providestaffwithcopiesofcorrespondencereceiveddirectlyfromthepublic

3. TrainingandFilingDeadlines
StaffwillmakeagoodͲfaithefforttoremindAdvisoryBodyMembersofupcomingtrainingandfiling deadlines(detailedonpage14).However,Membersareultimatelyresponsiblefortheirown compliancewithapplicableregulations,andareencouragedtosetrecurringcalendarremindersfor filingdeadlinesthroughouttheirterm.

PAGE 12 OF 36
R-2024-012
Exhibit A
DocuSign Envelope ID: A0E1E38D-62C3-4CB2-8F4D-B10936B755B5

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page23 VII. STATEANDLOCALREGULATIONS
TheinformationbelowdescribesthefrequentlyͲencounteredstateandlocallawsthatregulatethe conductofAdvisoryBodyMembersandadministrationoftheirmembership.Thisinformationisbyno meansexhaustive,anditisnotintendedtobesolelyrelieduponformakingdecisionsaboutproperor legalconduct.Staffmaybeconsultedforexpandedtechnicalinformationaboutanyofthetopicsbelow. WhiletheCityAttorneymayrenderlegaladvicetostaffortheCouncilrelatingtotheworkofan AdvisoryBody,individualAdvisoryBodyMembersgenerallymaynotexpecttorelyontheCityAttorney asaresourcefordeterminationsrelatingtotheseregulations.Withregardtoconflictofinterestlawsin particular,MembersmaywishtoconsultdirectlywiththeFPPCorapersonalattorney. A. StateLaws

1. BrownAct
WhentheBrownActwasadoptedin1953followingaSanFranciscoChronicleexposéonthe widespreadpracticeofclosedͲdoordecisionͲmakingbylocalgovernmentofficials,theCalifornia Legislaturedeclared:"…Thepubliccommissions,boardsandcouncilsandtheotherpublicagenciesin thisStateexisttoaidintheconductofthepeople’sbusiness.Itistheintentofthelawthattheiractions betakenopenlyandthattheirdeliberationsbeconductedopenly." TheBrownAct,CAGC§54950—54963,isCalifornia's"openmeeting"law.Whilethestatutehasbecome morecomplexovertime,itsintentisstillbestcapturedbyoneofitsearliestprovisions:"Allmeetingsof thelegislativebodyofalocalagencyshallbeopenandpublic,andallpersonsshallbepermittedto attendanymeetingofthelegislativebodyofalocalagency,exceptasotherwiseprovidedinthis chapter.""Exceptasprovided"referstopermissible"ClosedSessions"thatmaybeheldinorderto discusstopicswhich,ifdiscussedpublicly,wouldundulycompromiseindividualprivacyortheintegrity ofcertainnegotiatingprocesses.ClosedSessionprovisionsareonlyexercisedbytheCityCounciland thusarenotfullyreflectedintheguidelinesbelow.
Applicability
TheBrownActappliesto"legislativebodies"asdefinedintheAct.Atthecitygovernmentlevel, legislativebodiesgenerallyincludetheCityCouncilandadvisorybodiescreatedbytheCityCouncil.In PismoBeach,BrownActrequirementsapplytothemeetingsandmembersoftheCityCouncil,Planning Commission,CVBBoard,PAC,andPRBC.Understatelaw,individualswhohavebeenelectedtotheCity CouncilbuthaveyettoassumeofficearealreadysubjecttotheBrownAct,andtheCitydeemsthis provisiontoextendtonewlyͲappointedAdvisoryBodyMemberswhohaveyettoassumeoffice.TheSEC andTSCarenotsubjecttotheBrownAct,inshortbecausetheywerenotcreatedbytheCouncil. UnderlyingPrinciples:
x Publicofficialsderivetheirauthorityfrom,andconducttheirbusinessonbehalfof,thepublic. x Thepeople’sbusinessmustthereforebeconductedpublicly. x Thepublicisguaranteedtherighttoobserveandparticipateindecisionmakingproceedings, withverylimitedexceptions.
BasicRules:
x Anygatheringofamajorityofbodymemberswherebusinessisdiscussedisa"meeting." (Informalgatherings,serialemails,andothercommunicationscanconstituteillegal"meetings.") x Ameetingmaynotbeheldwithoutprovidingpublicnotice.Theagendaconstitutesthisnotice. x Wheneverameetingisheld,publicaccessmustbeallowed,withverylimitedexceptions. PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page24 x Duringameeting,deliberationcanonlytakeplaceonnoticedagendaitems. x Anydeliberativeorinformationalmaterialsmadeavailabletoamajorityofbodymembersmust bemadeavailabletothepublic.
Meetings
Whatisameeting?
Anysituationinvolvingamajority(morethanhalf)ofthemembersofalegislativebodywherematters withinthepurviewofthebodyarediscussedoracteduponisameeting."Meetings"canbedeemedto occurwhenmembersinteractinperson,viatelephoneorelectronicmedium,orviaintermediaries. "Meetings"canoccuratonetime,orserially,wherememberAtalkstomemberB,whotalkstomember C,andsoon.
Onlymeetingsheldatonetime,withadvancenoticetothepublic,wherepublicaccessandparticipation areallowed,arelegal.Allothertypesofmeetings(exceptpermissibleClosedSessions)areviolationsof theBrownAct.
Whatisnotameeting?(Permissibleexceptions)
x Asituationwherelessthanamajorityofmembersdiscussbusinesswithinthebody'spurview, providednoneofthemcommunicatewithothermembersaboutthematteroutsideofanoticed meeting.
x Asituationwhereamajorityofmembersaregatheredforasocial,educational,orceremonial event,oranoticedmeetingofanotherBrownActbody,providednodiscussionofspecific businesswithinthebody'sjurisdictionoccurs.
x Communicationswithstaff.Eachmemberofabodymaycommunicatewithstaffindividuallyor ingroupsoflessthanaquorum,solongasthestaffmemberdoesnotconveythepositionsof memberstoeachother.
Whatisprohibited?
x Anymeetingthatisconductedwithoutrequirednotice. x Anymeetingthatisconductedwithoutpublicaccess. BasicsofCompliance
Agendas(Noticing):
x Foraregularmeeting(thebody'susualmeetingdayandtime),theagendamustbeposted publiclyatleast72hoursinadvance,inafreelyͲaccessiblephysicallocationandontheCity website.Abriefdescriptionofeachmattertobediscussedmustbeincluded. x Foraspecialmeeting(anythingotherthanthebody'susualmeetingdayandtime),theagenda mustbepostedpubliclyatleast24hoursinadvance,inafreelyͲaccessiblephysicallocationand ontheCitywebsite.Abriefdescriptionofeachmattertobediscussedmustbeincluded. x Limited"emergency"exceptionsapply,typicallyfortheCityCouncilonly. MeetingConductandPublicAccess:
x Allmeetingsmustbeopentoallmembersofthepublicwithoutqualification.Forexample,no feemaybecharged,andsignͲinsheetsmustbemarkedasoptional. x Meetingsmustbeheldinfacilitiesaccessibletothedisabledinmostcases,andother reasonableaccommodationsmustbemadeforindividualswithdisabilities. PAGE 13 OF 36
R-2024-012
Exhibit A
DocuSign Envelope ID: A0E1E38D-62C3-4CB2-8F4D-B10936B755B5

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page25 x AtRegularMeetings,membersofthepublicmustbegiventheopportunitytoaddressthebody onanytopicwithinitspurviewduringanopenpubliccommentperiod.Reasonabletimelimits maybeimposedandunduedisruptionmaybeprohibited. x Atallmeetings,membersofthepublicmustbegiventheopportunitytospeakonagendaitems beforeactionistaken.
x Speakerscannotberequiredtogivetheirnameoraddress,butitmayberequested. x Membersofthepublicmustbeallowedtorecordtheproceedings,solongasnodisruption occurs.
x Thebodymaynotactonanitemthatisnotontheagenda.However,thebodymaydirectstaff toplaceaparticularitemonafutureagendaforconsideration.(Limited"emergency" exceptionsapply.)
HandlingofMaterials:
x Allagendapacketmaterials,andanyothermaterialsdistributedtomembersinconnectionwith amatterbeingconsideredatameeting,arepublic,andmustbeprovidedwithoutdelay.In PismoBeach,thesematerialsareproactivelypostedanddistributed,includingonline. x Anyadditionaldocument/informationprovidedtoamajorityofthemembersofabodyis public,exceptwhereexemptfromdisclosurebylaw.
x Ifmaterialsaredistributedtomemberswithin72hoursbeforethemeeting,thematerialsmust bemadeavailabletopublicatthesametime.
x Ifmaterialsaredistributedtomembersatthemeetingbystaff,thematerialsmustbemade availabletopublicatthemeeting.
x Ifmaterialsaredistributedtomembersatthemeetingbyathirdparty,thematerialsmustbe madeavailabletopublicbystaffassoonasfeasiblethenextday. CommonQuestionsabouttheBrownAct
Whatare"serial"meetings?
Serialmeetingsarecommunicationsamongamajorityofabody'smembersaboutbusiness,whichoccur outsideofanoticedmeetinganddonotinvolveamajorityofthebodymeetingatthesameplaceand time.AllformsofserialsmeetingsareviolationsoftheBrownAct. Ina"daisychain"meeting,MemberAcommunicateswithMemberB,whothencommunicateswith MemberC.Forexample:MemberAtellsMemberBthattheyplantovoteforanupcomingproject,then MemberBcallsMemberCtotellMemberChowMemberAplanstovote. Ina"hubͲandͲspoke"meeting,memberscommunicateindividuallywithathirdparty,whotheneither deliberatelyorinadvertentlyconveysthemembers'positionstoeachother.Forexample:Adeveloper meetswithtwoPlanningCommissioners,whoindicatethattheysupportthedeveloper'sproject,then thedevelopermeetswithathirdPlanningCommissionerandtellsthethirdPlanningCommissionerthat twootherCommissionersareinfavoroftheproject.
Whyareserialmeetingsillegal,andethicallyproblematic? Inbothscenarios,anillegalmeeting(deliberation,ordevelopmentofconcurrence,amongamajorityof membersoutsideanoticedmeeting)hasoccurredassoonasathirdmemberbecomesinvolved.One Memberbecomingawareofthepositionsoftwoormoreothermembersconstitutesameeting, becausedefactodeliberationamongamajorityofmembershasoccurred,eventhoughtheyhaven't necessarilyconvenedatthesametimeandplace.Becausethisdeliberationtookplaceoutsideanoticed PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page26 meeting,andthepublicwasnotprovidedpropernoticeandthereforedeniedtheopportunityto observeandparticipate,itisaBrownActviolation.
Keyconcept:Thesescenariosillustratethewayinwhichforeknowledgeofhowothermembersplanto votecanjeopardizeamember'sabilitytoactasafairandimpartialdecisionͲmaker,andunderminedue processfortheapplicantandotherparticipants,whoexpectthebodyanditsmemberstoconductopen, meritͲbaseddeliberations.RegardingfairandimpartialdecisionͲmaking,alsoseeDueProcess,page34. WhatisaQuorum?
Aquorumisthemajority(morethanhalf)ofthetotalnumberofestablishedmembersofabody, regardlessofwhetheranyseatsarevacant.Aquorummustbepresentinorderforameetingtobeheld oractiontobetaken.Ifamemberleavesduringthemeeting,resultinginthelackofaquorum,no furtherbusinessmaybeconductedandthemeetingmustbeimmediatelyadjourned. Ifamemberisabsent,canthememberstillvote?No.
Canmembersparticipatevirtually?
Generally,yes.Thereareanumberoflegalframeworkswithinwhichamembercanparticipatevirtually (knowntechnicallyasteleconferencing):
x Participationduringastateofdeclaredemergency:LegislationoriginallyenactedunderAB361 inresponsetotheCOVIDͲ19pandemicallowsanunlimitednumberofmemberstoparticipatein ameetingremotelyduringadeclaredstateofemergency,ifthereisanactualnexusbetween theemergencyandtheirneedtoberemote.Thisoptionissimpletoadminister,butstatesof declaredemergencyareveryuncommon.

x ParticipationunderAB2449for“emergencycircumstances”(suchasamedicalemergency)or “justcause”(suchasbeingawayoncityͲsanctionedtravel):Exercisingeitheroftheseoptions requiresadvancenoticetostaff,compliancemeasuresconductedpubliclyduringthemeeting, andislimitedtoonlyahandfulofusesperyear.Formoreinformation,seetheCity’sAB2449 TeleconferenceMeetingParticipationPolicy.Thisoptionisthemostworktoadministerforboth staffandthemember,andisconstrainedbybothcircumstanceandfrequency. 
x Participationunder“traditional”teleconferencerules:PredatingthepandemicandZoomera, theBrownActhasaprovisionallowingamembertoparticipateremotely(originallyby telephone),providedtheirremotelocationisshownontheagendaitself,theagendaisposted andpubliccommentissolicitedattheremotelocation,andothercompliancemeasures.This optionissimplesttoadministerforstaff,butismoreworkforthememberandrequires disclosureoftheiraddress.
CanAdvisoryBodyMemberscommunicateviaemailortexttodiscussbusiness? ThenatureofemailandgrouptextconversationscanlenditselftoinadvertentBrownActviolations. WhiletwomembersofafiveͲmemberboard,forexample,mayappropriatelycommunicatewithone anotheraboutAdvisoryBodybusinessbytextmessage,theforwardingofsuchamessagetoathird memberwouldresultinaviolation.Or,whileit'sroutineforstafftosendanemailtoallmemberswith informationaboutanitem,amemberwhorepliestoallwithacommentaboutthemattercaneasily causeaBrownActviolation.Forthesereasons,emailandtextcommunicationamongmembersabout bodybusinessshouldbekepttoaminimum.
PAGE 14 OF 36
R-2024-012
Exhibit A
DocuSign Envelope ID: A0E1E38D-62C3-4CB2-8F4D-B10936B755B5

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page27

2. ConflictofInterestRegulations
"Conflictofinterest"doctrineisthecommonͲsenseideathatapublicofficialcannotactimpartiallyand inthepublicinterestwhentheofficialhasafinancialorotherpersonalinterestinadecisiontobemade. Forthisreason,publicofficialsincludingAdvisoryBodymembersmustdeclinetoparticipateinany decisioninwhichtheyhaveamaterialfinancialinterestorotherbias. Whilethereexistsastigmaaroundtheconceptofconflictofinterest,itshouldbecarefullynotedthat theexistenceofconflictofinterest,inandofitself,isnotnecessarilyillegal.Conflictsofinterestare relativelycommoninacitythesizeofPismoBeach.TheMember'sconductwithregardtodisclosure anddisqualification,i.e.whethertheymakerequireddisclosuresandwhethertheydisqualify themselvesfromcertaindecisionswhenwarranted,iswhatdetermineswhethertheletterandintentof thelawhasbeenmet.Forthatreason,AdvisoryBodyMembersareencouragedtodevelopaworking familiaritywithapplicableregulationsandtheirunderlyingconcepts,andconsultwithstaffformore informationifneeded.
Conflictofinterestregulationscomprisenumerousstatelaws,regulations,andlegalopinions,the cornerstoneofwhichisthePoliticalReformAct(PRA).ThePRAandotherconflictofintereststatutes includingGovernmentCode§1090etseq.(contractsandselfͲdealing)aresummarizedherefor reference.
AB1234/EthicsTraining
AssemblyBill1234(CAGC§53234etseq.),adoptedin2005,stipulatesthatifalocalagencyprovides compensationtoanymemberofalegislative(BrownAct)body,allmembersoftheagency'slegislative bodiesmustreceiveethicstraining.Whilethetrainingisbilledas"ethics"trainingandcoversawide awayofethicalconsiderations,alargeportionofthecontentrelatestoconflictofinterestregulations. Seepage33fordetailedinformation.
GovernmentCode§1090etseq.
CAGC§1090stipulatesthatlocalpublicofficials,includingAdvisoryBodyMembers,shallnotbe involvedinthemakingofanycontractinwhichtheofficialhasafinancialinterest,andmaynotbea partytoanypurchaseorsalemadebytheofficialintheirofficialcapacity.Theserestrictionsare commonlyknownas"selfͲdealing"prohibitions.WhileAdvisoryBodiesdonothavethepowertobind theCitytocontractsormakepurchasingdecisions,theremaybeoccasionswhereanAdvisoryBodyor individualMembershaveanopportunitytodirectlyorindirectlyinfluencetheselectionofavendoror othercontractserviceprovider.
WhenbeginningAdvisoryBodyservice,Membersshouldcarefullyconsiderwhetherthey,orany immediatefamilymember,haveanyfinancialinterestinanyvendor,serviceprovider,oranyother entityofthetypelikelytodobusinesswithacity(i.e.providegoodsorservicestoacityinexchangefor payment).Membersareencouragedtonotifystaffifanysuchfinancialtiesexist,andbevigilantin avoidinginvolvementinanykindofvendor/contractorselectionprocessesthatmayrelatetoafinancial interest.(Additionally,thistypeoffinancialinterestmayneedtobedisclosedontheMember'sForm 700).
Severepenaltiesmayattachtoviolations,bothwillfulandinadvertent,ofGovernmentCode§1090, includingvoidingofthecontract,misdemeanororfelonycharges,andabanonholdingpublicoffice. GreatcautionshouldbeexercisedindeterminingwhetheranAdvisoryBodyMemberissufficiently disinterestedfromacontractwhichmaybemadebytheCity. PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page28 ContractswiththeCity
TheCityhasestablishedaprohibitiononAdvisoryBodyMembersactingasaconsultant,contractor,or othervendortotheCity,unlesstheCityAttorneydeterminesinadvancethattheMember'sfinancial interestinthearrangementiscompletelyunrelatedtotheMember'spurviewasanAdvisoryBody Member,andthatminimalornorisktotheCitywillbeincurred.Forthefullpolicy,seeSectionVII.B.6. 
PAGE 15 OF 36
R-2024-012
Exhibit A
DocuSign Envelope ID: A0E1E38D-62C3-4CB2-8F4D-B10936B755B5

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page29 PoliticalReformAct
ThePoliticalReformActof1974wasadoptedbytheCalifornialegislatureinthewakeoftheWatergate scandal.ThecoreprincipleofPoliticalReformActisthatthefinancialaffairsofpublicofficialsmustbe transparentinordertoexposepotentialconflictsofinterest.Thistransparencyhelpsprevent improperlybiaseddecisionͲmaking,andallowsthepublictoevaluatewhetheranofficialissufficiently disinterestedintheirofficialdecisionͲmakingactivities. TheFairPoliticalPracticesCommission(FPPC)isthenonͲpartisanstateagencycreatedtopromulgate thePoliticalReformActandrelatedregulations,byprovidingadvice,holdinghearings,andpursuing enforcementactions.Asof2013,theFPPCalsohastheauthoritytoissueadviceandpursue enforcementactionsrelatingtoGovernmentCodeSection§1090(selfͲdealingprohibitions),although theseregulationsarenotpartofthePoliticalReformAct.TheFPPCalsoofferstheonlineethicstraining coursemostfrequentlyusedbyAdvisoryBodyMembers,althoughtheethicstrainingrequirementisnot partofthePoliticalReformAct.
ThePoliticalReformAct(CAGC§81000etseq.)regulatesvariousgroupsofCityofficialsdifferently: x Mostbroadly,Section87100etseq.oftheActsaysthatnopublicofficialshallparticipateina decisioniftheofficialhasaconflictofinteresttherein;thisregulationappliestoallelectedand appointedofficialsandstaff,fromstatetolocallevel. x Section87200oftheActstipulatesthatPlanningCommissionersaredirectlyregulatedinthe samemannerasCityCouncilMembersandtheCityManager,CityAttorney,andCityTreasurer (knownas"87200"filers).PlanningCommissionersareregulatedmorerigorouslythanother AdvisoryBodyMembersbecausePlanningCommissionsarerecognizedbystatelaw,andare granteddiscretionarypowertomakecertainlandusedecisionsthatarefinalifnotappealed. x TheActrequirestheCitytoadoptalocalConflictofInterestCode,whichidentifiesallotherCity officials,suchasAdvisoryBodyMembersandmanagementstaff,withenoughdecisionͲmaking authoritytobepotentiallysusceptibletoconflictsofinterest(knownas"Designated"filers).The City'sConflictofInterestCodeestablishestheForm700filingrequirementsfortheseofficials,as wellasotherlocalconflictofinterestpolicies.
x Inadditiontotheabove,theActappliestomostelectedofficialsandcertainappointedofficials throughoutstateandlocalgovernments,includingtheGovernor,districtattorneys,andcounty supervisors,andregulatescampaignfinancelimitationsanddisclosuresforallelections. TheprovisionsofthePoliticalReformActthatapplytoAdvisoryBodyMemberscangenerallybedivided intotwocomponents:disqualification,theprinciplethatpublicofficialswithdecisionͲmakingauthority mustnotparticipateinmakingdecisionsinwhichtheyhaveormayhaveafinancialinterest,and disclosure,whichrequirespublicofficialswithdecisionͲmakingauthoritytofiledisclosuresofcertain personalfinancialinterests.
Disqualification(AllCityOfficials)
"Nopublicofficialatanylevelofstateorlocalgovernmentshallmake,participateinmakingorinany wayattempttousehisofficialpositiontoinfluenceagovernmentaldecisioninwhichheknowsorhas reasontoknowhehasafinancialinterest."ThePoliticalReformActsetsforththisbroadtenet prohibitingallpublicofficialsfromactingincaseswheretheyhaveaconflictofinterest(afinancialtieto thedecisionbeingmade,asdefinedbythelaw).Notparticipatinginagovernmentaldecisiondueto conflictofinterestisknownas"disqualification."Thisgeneraldisqualificationrequirementappliestoall Cityemployees,contractstaff,volunteers,AdvisoryBodyMembers,CityCouncilMembers. PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page30 ThetypesoffinancialintereststhatconstitutedisqualifyingconflictsofinterestunderthePolitical ReformActaresetforthinCAGC§87103.Additionalprovisionsforinterpretingtheseregulations,such asdeterminingwhatconstitutesa"materialfinancialeffect,"arecontainedinFPPCRegulations(CATitle 2CCR§18700etseq.).Whatdistinguishesastatutorilyrecognizedconflictmaynotalwaysbeintuitive, andcarefulconsiderationiswarranted.Membersareresponsibleformakingtheirowndeterminations astowhentodisqualifythemselves,andstaffmaynotprovidelegaladviceastowhatconstitutesa conflictofinterest,howeverstaffisavailabletohelpMemberslocatepertinentregulations. CATitle2CCR§18700(a)setsforththis"BasicRule"fordeterminingwhetheraprohibitedconflictof interestexists.Parsingthewordingofthissection,ausefuldecisionͲmakingframeworkemerges: x Apublicofficialatanylevelofstateorlocalgovernment…(CAGC§82048) x …hasaprohibitedconflictofinterestandmaynotmake,participateinmaking,orinanyway useorattempttousehisorherofficialpositiontoinfluenceagovernmentaldecision…(CATitle 2CCR§18704)
x …whenheorsheknowsorhasreasontoknowheorshehasadisqualifyingfinancialinterest. x Apublicofficialhasadisqualifyingfinancialinterestifthedecisionwillhaveareasonably foreseeable…(CATitle2CCR§18701)
x …materialfinancialeffect…(CATitle2CCR§18702etseq.) x …distinguishablefromtheeffectonthepublicgenerally…(CATitle2CCR§18703) x …directlyontheofficial,orhisorherimmediatefamily…(CAGC§82029) x …oronanyfinancialinterest.(CAGC§87103;CATitleCCR§18700(c)(6)) MembersmaywishtousethirdͲpartypublicationssuchastheInstituteforLocalGovernment's UnderstandingtheBasicsofPublicServiceEthicsLawsasguidetounderstandingdisqualifyingfinancial interests.MembersareencouragedtoconsultwiththeFPPCforadviceinadvancewhenaformal determinationissoughtregardingtheabilitytoparticipateinaparticulardecision. RealPropertyConflicts
AcommontopicofconcernamongAdvisoryBodyMembersisconflictofinterestarisingfromreal propertyinterests.RealpropertyinterestisdefinedbyCAGC§87103,andstandardsfordetermining whetheraparticulardecisionwillhavea"materialeffect"onanofficial'srealpropertyinterestsareset forthinCATitle2CCR§18702.2.
Subjecttotheavailabilityofstaffresources,AdvisoryBodyMemberssubjecttotheseregulationswillbe providedwithmapsshowingparcelsoflandwithinthevicinityoftheirownrealpropertyinterests,to aidinmakingdeterminationsofmaterialfinancialeffectunderCATitle2CCR§18702.2. RecusalProcedure
WhenaMemberneedsordesirestodisqualifythemselvesfromanagendaitemduetoconflictof interest,theMemberisencouragedtonotifystaffasearlyaspossible,andtostillattendthemeeting. FollowingtheannouncementoftheitembytheChair,theMemberwillannouncethereasonfortheir recusalandleavethedaisbeforediscussioncommences.Membersaretechnicallypermittedtoremain intheaudienceforthedurationoftheitemandevenaddresstheirownbodyasamemberofthepublic, butonlytodiscusstheirpersonalinterestsintheitem.Membersareencouragedtocarefullyweighthe possibleperceptionofthisapproach,andaregenerallyencouragedtoleavetheroomfortheduration ofthediscussion.TherecusalprocedureforPlanningCommissionersissetforthinCAGC§87105andCA Title2CCR§18707;recusalproceduresforotherAdvisoryBodyMembers,assetforthineachbody's Bylaws,havebeenwrittentomirrortheseregulations. PAGE 16 OF 36
R-2024-012
Exhibit A
DocuSign Envelope ID: A0E1E38D-62C3-4CB2-8F4D-B10936B755B5

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page31 Note:Recusaldiffersfromabstention,inwhichaMembervoluntarilydeclinestoparticipateinavotefor areasonotherthanconflictofinterest,anddoesnotneedtovacatetheirseatorannounceareasonfor theabstention.
Disclosure(Form700filers)
Inadditiontothedisqualificationrequirementsoutlinedabove,thePoliticalReformActusesproactive disclosureoffinancialinterestsasaprincipaltoolforachievingtransparency.Thecoreof"Disclosure" forpublicofficialsistheFPPCForm700,StatementofEconomicInterests.Generally,themoreauthority anofficialhas,thegreatertheirpotentialforconflictofinterest,andthemorepersonalfinancial intereststheymustdiscloseontheirForm700.Thisinformationhelpsthepublictoevaluatewhetheran officialissufficientlydisinterestedfromdecisionsmade. TheActrequiresthatPlanningCommissionersandotherSection87200filersfileaForm700disclosing financialinterestsheldineachrecognizedcategory(investments;realproperty;income,loans,& businesspositions;gifts;travelpayments).TheCity'sConflictofInterestCoderequiresthatother AdvisoryBodyMembersandcertainstaffdisclosefinancialinterestswithinasubsetoftheabove categories.Todeterminewhichtypesofinterestsmustbedisclosed,Membersshouldrefertothe ConflictofInterestCodetofindtheirbody's"DisclosureCategory." Theinvestmentsthatmustbedisclosedineachcategoryaregenerallylimitedtothosewithinthe official'sdecisionͲmakingjurisdictionorotherwisebearingontheofficial'sbusinesswiththeCity, howevercertainexceptionsapply.Eachtypeofinterestisreportedonaseparate"schedule"andthe instructionsincludedwitheachscheduleshouldbecarefullyconsidered. AllAdvisoryBodyMembersexceptTrafficSafetyCommitteeMembersmustfileForm700satthe followingintervals:
x An"AssumingOffice"Statement,due30daysfromtermstart o Reportsinvestments,interestsinrealproperty,andbusinesspositions,ifrequiredto disclose,heldondateofassumingoffice;andloans,gifts,andtravelpayments,if requiredtodisclose,heldwithintheyearprior

x AnnualStatements,dueeveryyearbeforeApril1
o ReportsfinancialinterestswithintheMember'sDisclosureCategoryheldduringthe priorcalendaryear,orbetweendateofassumingofficeandendofyear 
x A"LeavingOffice"Statement,due30daysfromleavingoffice o ReportsfinancialinterestswithintheMember'sDisclosureCategoryheldbetweenthe mostrecentStatement(AssumingorAnnual)andthedateofleavingoffice NoteontheEffectofDisclosure
Whiledisclosureisacriticalmeasureofconflictofinterestcomplianceandtransparency,theactof disclosingaparticularfinancialinterest,initself,doesnotmitigateanyassociatedconflictofinterest. Forexample,ifaPRBCMemberdisclosesa20%ownershipinterestinalocalcorporationontheirForm 700,disclosureoftheconflictdoesnotrelievetheCommissioneroftheobligationtodisqualify themselvesifthebusinessappearsbeforethebodywithadevelopmentproposal.Inthesamevein, disclosingafinancialinterestthatisalreadyprohibiteddoesnotmakeitanylessprohibited.For example,ifaPlanningCommissionerhasaccepted$600ingiftsfromalocalbusinessinthepastyear, disclosingreceiptofthegiftontheCommissioner'sForm700doesnotmakeitlegaltohaveaccepted thegift(whichisoverthedollaramountlimitforCommissioners). PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page32 Prohibitions
Inadditiontothegenerallimitationthatnopublicofficialmayinfluenceadecisioniftheofficialhasa conflictofinterest,andtherequirementthatcertaintypesofinterestsmustbeproactivelydisclosed, othertypesoffinancial"interests"aresimplyprohibitedoutright.Notypeofdisclosureor disqualificationmakessuchinterestspermissible.Someprohibitions,includingreceivinggiftsabovea certaindollaramountandallhonoraria(speakingfees),applystatutorilytoPlanningCommissionersand other87200filersonly.However,allAdvisoryBodyMembersareencouragedtocomportthemselvesin accordancewiththeselimitationsintheinterestofmaintainingthehighestethicalstandards. Enforcement
Ifitisfoundthatapublicofficialhasfailedtodisqualifythemselvesfromparticipatinginadecisionin whichtheofficialhadaconflictofinterest,orfailedtoproperlydiscloseaninterest(includinglateor incompleteForm700filings),theofficialmaybesubjecttofinesbytheCity,foundguiltyofacrime,or besubjecttocivilpenalties.TheFPPCmayalsopursueadministrativepenaltiesandthesubjectaction maybeinvalidated.
NoteontheScopeofthePRA
WhilethePoliticalReformActispopularlysynonymouswiththeprincipleofconflictofinterestasit relatestopublicofficials,itshouldbenotedthattheActisonlyonepieceofthepuzzle."Conflictof interest"withinthemeaningoftheActisasetofdefinedfinancialconflicts,buttheActisnottheonly statutorysourceoffinancialconflictofinterestprohibitions.Further,whilefinancialconflictisatthe heartofconflictofinterestdoctrine,careshouldbetakentorecognizethatothertypesofconflicts,such asrealorperceivedpersonalbiases,havearealimpactonapublicofficial'sethics,whetherprohibited bystatuteornot.
PerceivedandCommonLawConflictsofInterest
InadditiontothedisqualificationrequirementthatexistswhenaMemberhasarecognizedfinancial conflictofinterestinadecision,Membersmustbemindfulof"perceived"and"commonlaw"conflicts ofinterest.Evenwhenanofficialdoesnothaveaconflictofinterestasdefinedbythelaw(statutory conflict),theMembermayhavesomeothernonͲfinancialconnectiontothedecisionathand,suchas beingpersonalfriendswithaprojectapplicant,whichmaycauseareasonablememberofthepublicto doubttheMember'sabilitytoconsiderthematterimpartially,andcompromisedueprocessforthe partiesinvolved.
AMemberwhoparticipatesinmakingadecisiondespitetheexistenceofanexternalfactorthatmay biastheirdecisionͲmakingislikelytoincurnegativepublicperception.Forthisreasonalone,the existenceofsuchnonͲfinancialconflictmaybesufficienttowarranttheMember'sdisqualification. Further,courtshaveattimesfoundapublicofficialtohaveactedimproperlydespitetheabsenceofa statutoryconflictofinterest,andattimesintheabsenceoffinancialinterestaltogether. TheCity'sCodeofEthics(SeeAppendix2:CodeofEthics)saysthatAdvisoryBodyMembersshallnot usetheirpositionstoinfluencedecisionswhich"whichmaygivetheappearanceofaconflictof interest,"ameasurethatassuresthepublicthatAdvisoryBodyMembersactimpartiallyandingood faithtothegreatestextent.
MiscellaneousProvisions
Additionalconflictofinterestregulationsincludeaprohibitiononpublicofficials,includingAdvisory BodyMembers,engagingin"incompatibleoutsideactivities"forcompensationorholding"incompatible offices."
PAGE 17 OF 36
R-2024-012
Exhibit A
DocuSign Envelope ID: A0E1E38D-62C3-4CB2-8F4D-B10936B755B5

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page33 x The"incompatibleoutsideactivities"prohibition(CAGC§1125etseq.)saysthatpublicofficials "shallnotengageinanyemployment,activity,orenterpriseforcompensationwhichis inconsistent,incompatible,inconflictwith,orinimicalto"theirdutiesasapublicofficialorthe functionsoftheCity.
x The"incompatibleoffices"prohibition(CAGC§1099)saysthatpublicofficialsmaynot simultaneouslyholdtwopublicofficesifthedutiesoftherespectiveofficesareinconflictwith oneanother,orifonepossessessupervisorypowerovertheother. Membersarealsosubjecttothe"revolvingdoor"limitation(CAGC§87407)underthePoliticalReform Actthat,priortoleavingoffice,apublicofficialmaynotusehisorherofficialpositiontoinfluenceany decisionrelatingtoapersonorentitywithwhomtheofficialisnegotiatingprospectiveemployment. Additionalinformationregardingtheseprovisionsmayberequestedfromstaff. ThemorewellͲknown"revolvingdoor"prohibitionthatapublicofficialwhohasleftanagencymaynot, foroneyearafterleavingoffice,bepaidtoappearbeforethatsameagencyinordertoinfluencecertain decisions(CAGC§87406.3)doesnotapplystatutorilytoAdvisoryBodyMembers.

3. EthicsLaws
Thefoundationofpublicserviceethicsistheideathatapublicofficialmustexercisethedutiesofhisor herofficeimpartiallyandforthebenefitofthepublic,ratherthanforthebenefitoftheofficial's personalinterests,andthatholdingofficedoesnotentitleanofficialtospecialadvantages.Aswith conflictofinterest,theregulationsthatcomprise"ethics"lawsaremanyandvaried,andthereisagreat dealofoverlapbetweenthetwodoctrines.Theethicslawsandprinciplesmostfrequentlyencountered byAdvisoryBodymembersareoutlinedbelow.
AB1234/EthicsTraining
AssemblyBill1234(CAGC§53234etseq.),adoptedin2005,stipulatesthatifalocalagencyprovides compensationtoanymemberofalegislative(BrownAct)body,allmembersoftheagency'slegislative bodiesmustreceiveethicstraining.Whilethetrainingisbilledas"ethics"trainingandcoversawide awayofethicalconsiderations,alargeportionofthecontentrelatestoconflictofinterestregulations. AB1234requiresthatsubjectofficialsreceivetwohoursofaccreditedethicstrainingwithintheirfirst yearofoffice,andanadditionaltwohoursatleastonceeverytwoyearsthereafter.Trainingcompletion certificatesmustbefiledwiththeCityClerk'sOffice,andarethenpostedintheCity'sonlinepublic recordsportal.
TheFPPC'sfreeonlineethicstrainingcourseisrecommendedforAdvisoryBodyMembers.Anaccount maybesetupat http://localethics.fppc.ca.gov andusedformultipletrainings.Trainingmaybe completedinmultiplesessions,butatotaloftwohoursormoreoftrainingtimemustbeshownonthe completioncertificate.Iftrainingtimeisundertwohours,thecertificatewillnotbeaccepted,anda supplementalcourseofinstructionmustbetaken.
LiveethicstrainingseminarsareperiodicallyavailablefromorganizationssuchastheLeagueof CaliforniaCities.Othervendorsmaybeutilizedforethicstraining;pleaseconsultwithstaffbefore choosinganalternativevendor.
AB1661/HarassmentPreventionTraining
AssemblyBill1661(CAGC§53237etseq.),passedin2016,requiresmembersofalocalagency's legislativebodiestoreceivesexualharassmentpreventionandeducationtraining,inadditiontothe existingrequirementthatpublicemployeesreceivesuchtraining.MembersoflegislativeAdvisory Bodiesmustreceiveatleasttwohoursofharassmentpreventiontrainingwithinsixmonthsoftaking PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page34 office,andagainatleasteverytwoyearsthereafter.Trainingcompletioncertificatesmustbefiledwith theCityClerk'sOffice,andarethenpostedintheCity'sonlinepublicrecordsportal. PeriodicAB1661onlinetrainingwebinarsandinͲpersontrainingseminarsareprovidedbyagenciessuch astheLeagueofCaliforniaCities.OccasionalinͲpersontrainingsessionsforCouncilandAdvisoryBody Members,organizedthroughtheCaliforniaJointPowersInsuranceAuthority,arealsoheldatvarious locationsinthecounty.AdvisoryBodyMembersmayalsoinquirewithstaffaboutattendingqualifying trainingsessionsatothertimesandlocations.Memberswhoreceiveharassmentpreventiontraining fromtheiremployerspursuanttoCAGC§12950.1mayrequestthattheiremployerͲprovidedtrainingbe consideredtosatisfythisrequirement.
BriberyandExtortion
Twoofthemostseriousviolationsofpublictrustoccurintheformofbriberyandextortion,forwhich penalties,includingprisontime,fines,andbansonholdingoffice,aresevere.Briberyinvolvesapublic officialacceptingmoneyorotherthingsofvalueinexchangeforfavorablevotesorexertingother favorableinfluence.Extortioninvolvesusingone'sstatusasapublicofficialtoimproperlyobtainspecial advantagesorperks.Lawsprohibitingbriberyandextortionarestrictlyenforced,andpublicperception ofthesephenomenaisextremelynegative;thuseventheremotestappearanceofsuchactivitiesmust bescrupulouslyavoided.
CityCodeofEthics
SeeAppendix2:CodeofEthics.
DueProcess
ThedoctrineofDueProcessgetsitsnamefromtheFifthandFourteenthAmendmentstotheUnited StatesConstitution,andhasitsphilosophicaloriginsinthe13thͲcenturyMagnaCarta.Whilelegal applicationofdueprocessrightsiscomplex,thespiritofthedoctrineisembodiedatthelocallevelina fewkeyprinciples,amongthemthat:
x Citizensareguaranteedfair,impartial,meritͲbasedconsiderationbydecisionͲmakers x Citizensareguaranteedtherighttotakeadvantageofallavailableproceduresoflaw, particularlybeforehavingtheirrightslimitedbythegovernment x Governmentalandjudicialentitieswillfollowthelaw Dueprocessisalsocommonlyconceivedas"therighttofairandunbiaseddecisionͲmakers."Advisory BodyMembersembodytheseprinciplesby:
x Treatingallmembersofthepublicequally(basedonmerit,freefrombias) x Interpretingapplicableregulationsconsistently
x BeingmindfuloffactorswhichmayinfluencedecisionͲmaking,specificallythepotentialfor personalgain
x Disqualifyingthemselvesiftheyeverfindtheyareunabletoactimpartially. PlanningCommissionersinparticular,becausetheypossesstheauthoritytoactashearingofficersand makebindingdecisions,mustdotheirutmosttobefairandimpartial,andavoidcapriceandbias,inthe executionoftheirduties.
Transparency
PublicofficialsincludingAdvisoryBodyMembershaveadutytoconducttheiractivitiesinatransparent manner.TheCaliforniaConstitutionprovidesthatthepublichas"therightofaccesstoinformation concerningtheconductofthepeople’sbusiness,and,therefore,themeetingsofpublicbodiesandthe PAGE 18 OF 36
R-2024-012
Exhibit A
DocuSign Envelope ID: A0E1E38D-62C3-4CB2-8F4D-B10936B755B5

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page35 writingsofpublicofficialsandagenciesshallbeopentopublicscrutiny."Thistransparencyisameasure bywhichpublicofficialsearnthepublic'strust.ThefollowingaresomeofthewaysinwhichAdvisory Bodymembersadvancetheprincipleoftransparency:
x CooperationwithstaffoncompliancewithPublicRecordsActrequests x Sharingrecordsrelatedtotheconductofbusiness,suchascommunicationsreceivedfrom membersofthepublic,withstaff
x DisclosureoffinancialinterestsonForm700s
x Announcementoffinancialtiesthatgiverisetorecusals x HonoringBrownActrequirementsfor:
o Conductingdeliberationsonlyduringnoticed,publicmeetings o Permittingpublicaccessto,andparticipationin,meetings o Takingactiononlyonagendaitems
UseofPublicResources
Acommonethicalconsiderationforpublicofficialsistheresponsiblestewardshipofpublicresources (publicfunds,andthingsboughtorbuiltwithpublicfunds,includingthestafftimeofpublicemployees). Generallyspeaking,anyfrivoloususeofpublicresourcesisethicallyunsound,andthelawprescribes specificpenaltiesandprohibitionsforcertaintypesofmisuse. Daytoday,responsibleuseofpublicresourcesincludesrespectfuluseofstaff'stime,andcarein handlingmaterialssuppliedbytheCity.Inaddition,statutoryprovisionsincludeprohibitionsonuseof publicfundsandresourcesforpersonalpurposesorpoliticalpurposes.Specifically,publicresourcesmay notbeusedforadvocacyrelatedtoballotmeasuresorpoliticalcandidates,includingmassmailings whichgivetheappearanceofpromotingaparticularofficeholder.Formoreinformation,seePolitical Activity,page10,andCAGC§3201—3209.

4. MaddyAct
TheMaddyAct(CAGC§54970etseq.)declaresthevalueofcitizenAdvisoryBodies,stipulatesthe timingofNoticesofVacancyandappointmentsforunscheduledvacancies,andrequiresthatanannual rosterofAdvisoryBodymembershipinformation(the"MaddyList")beposted.TheCityClerk'sOfficeis responsibleforcomplyingwiththeseregulations.TheCityretainsauthoritytoadoptpoliciesand proceduresgoverningallotheraspectsofAdvisoryBodymembershipadministration.

5. PublicRecords
TheCaliforniaPublicRecordsAct(CPRA,CAGC§7920etseq.)providesthat,unlessexemptbylaw,the recordscreated,used,sent,received,orstoredbyallCityofficialsinthecourseofconductingCity businessarepublicrecords.EssentiallyallrecordsassociatedwiththebusinessoftheCity'sAdvisory Bodies(agendas,staffreports,minutes,resolutions,publiccomments,meetingrecordings)are unequivocallypublicinnature,andmostaremadereadilyavailableontheCity'swebsiteinorderto reducetheneedforthepublictofilerecordsrequests.Inaddition,AdvisoryBodyMember communicationssuchasemailsortextmessagestoorfromstafforthepublicarepublicrecords, regardlessofthedeviceoraccountusedtosendorreceivethem.(seeCaliforniaSupremeCourtrulingin CityofSanJosev.SuperiorCourt,2017).
InadditiontotheCity’sobligationtoreleasecopiesofmostcommunicationrecordsunderthePublic RecordsAct,anevengreaterdegreeofdisclosuremayberequiredinordertocomplywithasubpoena orlitigationdiscovery.Forthesereasons,AdvisoryBodyMembersmustexercisetactandcautionwhen communicatingaboutCitybusinessinwriting.
PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page36 IntheeventtheCityreceivesapublicrecordsrequestthescopeofwhichincludesAdvisoryBody Membercommunications,Citystaffwillidentify,evaluateforexemptions,andreleaserecordsof communicationsstoredontheCity’semailserver(i.e.anyconversationinvolvingapismobeach.org domainemailaddress).StaffarethecustodiansoftheseAdvisoryBodyrecordsandresponsiblefor providingpublicaccesstothesameincompliancewiththePublicRecordsActandBrownAct. Inaddition,eachMemberwhomaypossessresponsivecommunicationssentorreceivedusinga personaldeviceoraccount(suchastextmessages,orGmailaccountcommunications)willbeaskedto searchtheirowndevice,provideanyresponsiverecordstoStaff,andsignanaffidavitdeclaringthatthe Memberhasconductedasearchingoodfaithandprovidedanyrelevantrecords.Membersare encouragedtocopystaffonsuchcommunicationsroutinely,inordertominimizethenumberofrecords thatneedtobeproducedfromapersonaldevicewhenarecordsrequestisreceived. UndertheBrownAct(seepage23),anyrecordprovidedtoorutilizedbyatleastamajorityofaBrown Actbodymustbemadeavailabletothepublic,unlessanexemptionapplies.Anywritten communicationrelatingtoCitybusinessthatisdeliveredtoamajorityofthebody,butnotcopiedto staff,shouldbeforwardedtostafftobeplacedinthepublicrecord. B. CityLawsandPolicies
WherestatelawdoesnotregulateaparticularaspectofAdvisoryBodyconstitutionoroperation,the CitymayestablishitsownlawsandpoliciesregulatingitsAdvisoryBodies.Citylawsareestablishedby CouncilOrdinance.CitypolicyisgenerallyestablishedbyCouncilResolution;toalesserextent, executivestaffmayestablishoperational(administrative)policieswithintheframeworkofformal Councilpolicy.

1. AttendanceRequirements
Localpoliciesrelatingtopermissibleattendanceratesareestablishedbyeachbody'sBylaws(seesection I.A.1above).Localpoliciesrelatingtodisciplinaryconsequencesforexcessiveabsenteeismareprovided inSectionVIII.A.

2. Bylaws
TheCounciladoptsandperiodicallyupdatesBylawsgoverningthepurpose,constitution,and parliamentarypracticesofeachlegislativeAdvisoryBody.Bylawssetfortheachbody'sduties, membershipparametersandattendanceexpectations,aswellasfineͲgrainedpolicyandprocedurefor electionofofficers(ChairandViceͲChair),voting,minutes,creationofcommittees,andmore. BylawsarereviewedbienniallybyeachAdvisoryBodyandanyrecommendationsforrevisionsthereto aremadetotheCouncil.AdvisoryBodyMembersarestronglyencouragedtobecomefamiliarwiththeir body'sBylaws,andtonotifystaffiftheBylawsappeartoneedanupdate.Appendix4:Linksto RegulationsandResourceswillbekeptcurrentwithlinkstothemostrecentlyͲadoptedBylawsforeach AdvisoryBody.

3. CityCode
TheCityCode,orMunicipalCode,istheCity'ssetoflocallaws,whichareadopted,revised,and repealedbyCouncilOrdinance.TheCityCodecontainsthefollowingprovisionsrelatedto administrationAdvisoryBodies.AllotherprovisionsforAdvisoryBodyadministrationareestablishedby Councilpolicyoradministrativepractice.
PAGE 19 OF 36
R-2024-012
Exhibit A
DocuSign Envelope ID: A0E1E38D-62C3-4CB2-8F4D-B10936B755B5

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page37 x Chapter2.20establishesthePlanningCommissionandspecifiesthenumberofmembers, eligibilityrequirements,termofoffice,andprocedureforremovalofmembers.CAGC§65100 requiresthattheCityassignthedutiesofits"PlanningAgency"inthismannerbyordinance. x Chapter12.16setsforththedutiesandgeneralcompositionoftheSpecialEventsCommittee andspecifiesthatitshallincludetwo"resident"membersappointedbytheCouncil.(Note:the SpecialEventsCommitteewasnotcreatedbyordinance.) x Chapter2.24stipulatesthat"…anypersonconvictedofafelonyshallbeineligibletoserve"ona CityAdvisoryBody.Convictionofafelonyduringtermofofficeisgroundsforterminationofthe Member.FurtherinformationisprovidedinSectionVIII. StaffmakesanefforttokeepAdvisoryBodyMembersapprisedofchangestoMunicipalCodethataffect AdvisoryBodies.IndividualCouncilOrdinancesarearchivedonlineatmayberesearchedbyvisiting www.pismobeach.org/accesspismo. Complete,codifiedregulationsareavailableonlineat www.pismobeach.org/municode.

4. CodeofEthics
ThePismoBeachCityCouncilhasestablishedaCodeofEthicstoarticulateexpectationsforlocalofficials andhelpassurethepublic’sconfidenceintheintegrityoflocalgovernment.InkeepingwiththeCity’s commitmenttoaboveͲparpublicservice,theCity'sCodeofEthicsrequires,inpart,thatCityCouncil MembersandAdvisoryBodyMembers:
x Complywithboththeletterandspiritofthelawsandpoliciesaffectingtheoperationsof government;
x Beindependent,impartialandfairintheirjudgmentandactions; x Usepublicofficeforpublicgood,notforpersonalgain; x Conductpublicdeliberationsandprocessesopenly,unlesslegallyconfidential,inanatmosphere ofrespectandcivility.
x AvoidinfluencingdecisionsinwhichtheMemberhas,ormayappeartohave,aconflictof interest.
Duringorientation,eachAdvisoryBodyMemberwillbeaskedtosigna"StatementofCommitment"to theCity'sCodeofEthics,tobekeptonfileduringtheirtermofoffice.SeeAppendix2:CodeofEthics.

5. ConflictofInterestCode
TheCity'sConflictofInterestCodeisaCouncilͲadoptedlocalpolicyonconflictofinterestregulationsfor localofficials.SeeConflictofInterestRegulations,page27,formoreinformation.

6. ContractswiththeCity
NoAdvisoryBodyMember,orentityinwhichaMemberhasafinancialinterest(asdefinedby GovernmentCode§87103),maybeapartytoanyagreementforprofessionalservicesortangiblegoods executedbytheCity,orotherwiseactasaconsultant,contractor,orvendortotheCity,normayany AdvisoryBodyMemberparticipateinanydecisionrelatingtosuchanagreement,unlesstheCity AttorneydeterminesinwritingthattheMember'sfinancialinterestinsucharrangementissufficiently removedfromtheMember'sinfluenceorcapacityasaCityofficialsuchthatnoconflictwiththe provisionsofGovernmentCode§1090orotherconflictͲofͲintereststatuteisforeseen,andthatminimal ornorisktotheCityisanticipated.
AnysuchdeterminationbytheCityAttorneyshallbemadeforthebenefitoftheCityonly,anddoesnot relievetheAdvisoryBodyMemberofanyresponsibilityfordeterminingtheirowndutiesandlimitations PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page38 underapplicablelaw,orprovideanyimmunitytotheMemberintheeventoflegalactionrelatingtothe same.SeealsoSectionI.A.2formoreinformationaboutConflictofInterest.

7. TrainingRequirements
AssemblyBills1234and1661donotprovideanypenaltiesforwhoofficialswhodonotcomplywith theirrequirementsforethicsorharassmentpreventiontraining,respectively.However,theCityhas adoptedlocalpenaltiesforAdvisoryBodyMemberswhodonotcompletetheirtrainingsinatimely manner.SeeSectionVIII.B.

8. OtherCityPolicies
Generallyspeaking,theCouncilResolutionadoptingeachAdvisoryBody'sBylaws(seeabove)isthe City'spolicystatementonthecompositionandadministrationofthebody.However,fromtimetotime theCouncilmayadoptotherResolutions,suchasthepoliciesonMembercompensation,andthis Handbook,thatrelatetoAdvisoryBodies.
StaffmakesanefforttokeepAdvisoryBodyMembersapprisedofchangestoCouncilpoliciesthataffect AdvisoryBodies.CouncilResolutionsarearchivedonlineatmayberesearchedbyvisiting www.pismobeach.org/accesspismo. Membersmayconsultstaffwithquestionsrelatingtoother applicablepolicies.
C. CulturalNorms
ThecultureofPismoBeachAdvisoryBodiesisoneofcivildiscussion,respectfulinterpersonal interactions,andanoverarchinggoalofdoingtheworkrequiredofthebodyefficiently,legally,andwith theinterestsoftheCityandthepublicmind.However,eachAdvisoryBodydevelopsacultureofitsown withregardtomattersnotdictatedbylaworCitypolicy.NewMembersareencouragedtoobserveand comportwithinternalnormsfortheirbody,andconsultwithstaffforanswerstoanyquestions. 
PAGE 20 OF 36
R-2024-012
Exhibit A
DocuSign Envelope ID: A0E1E38D-62C3-4CB2-8F4D-B10936B755B5

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page39 VIII. ADMINISTRATIVEPOLICIES
A. Attendance
Theimportanceofregularattendanceatmeetingscannotbeemphasizedenough.BecauseAdvisory Bodiesmeetonlyperiodically,asmallnumberofabsencescanequatetomissingalargeportionofthe body'sworkfortheyear.Forexample,ifanAdvisoryBodymeetsonceeveryothermonth,anda Membermissestwomeetingsinayear,theMemberhasmissedoutonathirdofthebody'sactivities fortheyear.
EachAdvisoryBody'sBylawsspecifythemaximumnumberofmeetingsthatmaybemissedbyMembers ofthebody(seebelow)anddisciplinaryconsequenceswillresultfromexcessiveabsenteeism. AttendancerecordsareprovidedtotheCouncilfortheirinformationonaquarterlybasis.

1. PermissibleAbsencesperYear
ConferenceandVisitorsBureauBoard 3regularmeetings(ofapprox.11) ParkingAdvisoryCommittee2meetings(approx.4regular) Parks,RecreationandBeautificationCommission2meetings(ofapprox.6) PlanningCommission4regularmeetings(ofapprox.21)

2. DisciplinaryConsequencesforExcessiveAbsenteeism SeeSectionH.,Suspension;RemovalfromOffice,below. B. TrainingCompletion
ForthedurationofaMember'sterm,certaintrainingdeadlinesmustbemetonarecurringbasis. TrainingcompletionrecordsareforwardedtotheCouncilfortheirconsiderationonaquarterlybasis. Thedisciplinaryconsequencesdescribedbelowdonotpreemptanyotherlegalconsequencesthatmay resultfromaMember'sfailuretomeettheirtrainingrequirements.Belowarethetrainingdeadlines thatapplytolegislativebodymembers.Regulationsaresubjecttochangeandthislistmaynot necessarilybecomplete.AlsoseeSectionVIIformoreinformationabouttrainingregulations. x EthicsTraining(AB1234)
o TrainingCompletionCertificate(2hours)(withinoneyearfromtermstart) o TrainingCompletionCertificate(2hours)(atleastonceeverytwoyearsthereafter) 
x HarassmentPreventionTraining(AB1661)
o TrainingCompletionCertificate(2hours)(within6monthsfromtermstart) o TrainingCompletionCertificate(2hours)(atleastonceeverytwoyearsthereafter) 

1. DisciplinaryConsequencesforFailuretoTimelyCompleteTraining SeeSectionH.,Suspension;RemovalfromOffice,below. PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page40 C. Compensation
AdvisoryBodyMembersreceivecompensationasoutlinedbelow.2Thiscompensationisastipend(not employmentincome),andisintendedtooffsetincidentalcostsassociatedwithpreparingfor,attending, andtravellingtoandfrommeetings.Paymentismadeonanapproximatelyquarterlybasis. 
ConferenceandVisitorsBureauBoard$25/meeting
ParkingAdvisoryCommittee$25/meeting
Parks,RecreationandBeautificationCommission$25/meeting PlanningCommission$50/meeting
SpecialEventsCommitteeNotcompensated
TrafficAdvisoryCommitteeNotcompensated
AdvisoryBodyMemberswishingtoreceiveastipendmustsubmitacompletedIRSFormWͲ9tothe City'sClerk'sOffice.MemberswishingtowaivetheirstipendshouldsubmitanemailtotheCityClerk constitutingtheirwaiver.WaiverofstipenddoesnotrelieveaMemberofstateͲmandatedtraining requirementsforcompensatedofficials.
Membersaregenerallynoteligibleforanyexpensereimbursementbeyondtheirapprovedstipend. D. Travel
Inverylimitedcases,Membersmaybeapprovedforreimbursementofexpensesassociatedwith travelingtotrainingorconferencesdirectlyrelatingtotheMember’sassignedpurview.Thelawstrictly regulatesthereimbursementofappointedpublicofficials’expenses;unlikeCityemployees,electedand appointedofficialsarenoteligibleforadvancepaymentoftravelexpenses.Anylegitimatetravel expenses(e.g.meals)mayonlybereimbursedafterthefact;substantiatedbyreceipts;andinamounts nottoexceedwhatwouldotherwisebetheapplicableperdiemamountfortheactivityanddestination. TravelpoliciesapplicabletoAdvisoryBodyMembersaresetforthintheCity’sPurchasingPolicyManual, adoptedbyCouncilResolutionRͲ2022Ͳ067orsupersedingresolution.CityͲsanctionedtravelistypically limitedtoPlanningCommissioners.Pleaseconsultwithstaffinadvanceregardingtravelexpenses. E. DualService
Asageneralpolicy,anapplicantshallnotbeappointedtoserveonmorethanonelegislative(Brown Act)AdvisoryBodyatanyonetime,howeveramemberofalegislativeAdvisoryBodymayserve concurrentlyonanonͲlegislativeAdvisoryBody(SpecialEventsCommitteeorTrafficSafetyCommittee). WhenacurrentMemberofalegislativeAdvisoryBodyappliesforserviceonanotherlegislativeAdvisory Body,theMemberwillautomaticallybedeemedtohaveresignedtheirpositionwithonebodyupon beingappointedtotheother.
F. InjuryandClaims
AdvisoryBodyMembersarenotCityemployeesandassucharenotentitledtomedicalinsuranceorany otherbenefitaffordedtoemployees.AdvisoryBodyMembersmustsignavolunteerwaiveragreeing 

2RͲ2019Ͳ060
PAGE 21 OF 36
R-2024-012
Exhibit A
DocuSign Envelope ID: A0E1E38D-62C3-4CB2-8F4D-B10936B755B5

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page41 thataWorkers'CompensationclaimistheMember'ssolerecourseshouldtheMemberbeinjuredinthe courseoftheirCityduties.BysigningtheWaiver,theMemberagreesnottosuetheCity.Ageneral liabilityclaimprocessisavailabletoAdvisoryBodyMembers,inthesamemannerastoallmembersof thepublic,intheeventofpropertyͲrelatedlossoccurringinthecourseofduty. G. Recognition
TheCityCouncilgreatlyvalueseachindividualwhovolunteerstheirtimeandenergyservingtheCityon anAdvisoryBody.TheCityperiodicallyorganizesaVolunteerBanquetevent,StateoftheCityaddress, orsimilareventtoexpresstheCity'sappreciationforAdvisoryBodymembersandtheCity'smanyother volunteers.
Approximatelyquarterly,ameetingisheldwiththeMayor,MayorProTempore,ChairandViceͲChairof eachAdvisoryBody,andtheCityManagerorotherstaff,toreceiveanupdateonCityprojectsand initiatives,providingbroadercontextforeachbody’sdecisionͲmakingactivities. Typically,anAdvisoryBodyMemberwhohasservedatleastoneyearandisingoodstandingupontheir resignationortermexpiration,subjecttodeterminationoftheMayorand/orCouncil,willalsobe invitedtoreceiverecognitionfortheirserviceatafutureCityCouncilmeeting. H. ResignationfromOffice
AnAdvisoryBodyMemberwishingtoresignmustsubmitaletteroremailofresignationtotheCity Clerk.Ifnodateofresignationisprovided,resignationwillbedeemedeffectiveimmediatelyupon receipt.TheMemberwillthenberequiredtofileafinal,"LeavingOffice"StatementofEconomic Interests(Form700).
I. Suspension;RemovalfromOffice
MembersofAdvisoryBodiesserveatthepleasureoftheCouncilandmayberemovedwithorwithout causebytheCityCouncilatanytime,aslongastheactionisproperlyagendizedandtakeninopen session.OutlinedbelowaresomeofthespecificcircumstancesthatmayleadtoaMember’ssuspension ortermination(removalfromoffice),alongwithotherrelatedpolicyprovisions.Noneofthesespecific policyprovisionsisintendedtoabridgetheCityCouncil’soveralldiscretiontodismissanAdvisoryBody Memberforanyreason.

1. Definitions.
SuspensionofmembershipshallmeanthataMemberisnotpermittedtoattendmeetingsasamember ofthebodyorcollectanystipenduntilsuchtimethattheCouncilreinstatestheMember.Suspensionof membershipshallnotrelievetheMemberofanyotherdutyorregulationnormallyapplicabletothe Memberholdingoffice,suchasconflictofinterestprohibitionsorfinancialinterestreporting.Inthe eventamemberissuspendedatthetimetheirtermofofficeends,theMemberisnotdeemedtohave beenterminated.
TerminationshallmeanthattheMember'sseatisdeemedtobecompletelyvacated.Aterminated MembermaybeprohibitedfromfutureAdvisoryBodyservice,dependingonthecausefortermination.

2. ExcessiveAbsence;LeaveofAbsence.
IntheeventaMemberexceedsthepermissiblenumberofabsencesbyoneabsence,theCityCouncil shallbenotifiedbytheCityClerk’sOffice.Memberswhoincuradditionalabsenceswillbeaskedtomeet withtheMayorregardingtheirabilitytocontinuetoserve.IftheMayordeterminesthattheMember's excessiveabsenceswarrantit,theMayorwilldirecttheClerktoscheduleanagendaitemallowingthe PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page42 CityCounciltoconsiderinopensessionthedismissaloftheMember.Inthealternative,theCouncil,in opensession,maygrantaMemberadefinedleaveofabsencewithoutpenalty.

3. FailuretoTimelyCompleteTraining.
IntheeventaMemberfailstotimelycompleteethicstraining,harassmentpreventiontraining,orany othertrainingrequiredforAdvisoryBodyMembersbyfederal,state,orlocallaw,orbyCitypolicy,staff shallautomatically,administrativelytakethefollowingactions: x SuspensionofstipendpaymentswhenaMemberis3ormoremonthsoutofcompliance; x SuspensionofmembershipwhenaMemberis4ormoremonthsoutofcompliance. Uponcompletionoftrainingandsubmittalofevidenceofcompletion,staffshallautomaticallyreinstate theMember.

4. WorkplaceHarassment.
IntheeventaMemberisthesubjectofaninvestigationrelatingtoworkplaceharassment,staffmay,at itsdiscretiondependingonthenatureoftheallegations,administrativelysuspendtheMemberuntilthe conclusionoftheinvestigation.IntheeventtheMemberisfoundbyanindependentthirdͲparty investigatortohavecommittedunlawfulharassmentagainstaCityemployee,Cityofficial,City contractor,oranyotherpersoninthecourseoftheMember’sofficialconduct,theCityClerk’sOffice shallautomatically,administrativelyvacatetheMember’sseatand,within30days,bringbeforetheCity Councilareportonthevacancyseekingdirectiontofilltheseat.IntheeventtheMember’stermends 30daysorfewerfromthedateoftermination,theCityClerk’sOfficeshallnotifytheCouncilofthe terminationandfilltheseatasanyotherroutinevacancy. Terminationinaccordancewiththissectionshallbewithprejudice;thatis,theMembershallnotbe permittedtoreapplyforconsiderationforfutureservice.

5. FelonyConviction.
InaccordancewithPismoBeachMunicipalCodeSection2.24.010,intheeventtheCitybecomesaware ofcredibleevidencethataMemberhasbeenconvictedofanyfelonybeforeorduringtheMember’s termofoffice,theCityClerk’sOfficeshallautomaticallybringbeforetheCityCouncilanagendaitem recommendingthattheCouncilexerciseitsdiscretiontoterminatethememberandseekingdirectionto filltheseat.
Terminationinaccordancewiththissectionshallbewithprejudice;thatis,theMembershallnotbe permittedtoreapplyforconsiderationforfutureservice.

6. IneligibilitytoServe.
IntheeventaseatedMemberisdeterminedtobeineligibletoserveintheirappointedcapacitydueto failuretomeetobjectiveminimumqualifications,suchasresidencywithinthecity,oranyotherfactor notaddressedinSections2through5above,theCityClerk’sOfficeshallautomaticallybringbeforethe CityCouncilanagendaitemrecommendingthattheCouncileitherterminatethemember,orsuspend theMemberuntilsuchtimethatproofofeligibilityisdemonstrated.

7. PublicProceedings.
CityCouncilactionrelatingtothemembershipstatusofanyMembershallbeproperlyagendizedand conductedinopensessioninaccordancewiththeBrownAct,andactionbytheCounciltosuspendor terminateaMembershallbeapprovedbymajorityvote.BecauseAdvisoryBodyMembersarenot employees,theyarenotsubjecttotheprovisionsoftheBrownActallowingforClosedSession PAGE 22 OF 36
R-2024-012
Exhibit A
DocuSign Envelope ID: A0E1E38D-62C3-4CB2-8F4D-B10936B755B5

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page43 discussionofemployeediscipline.TheMembershallbepermittedtoparticipateintheCityCouncil meetingproceedingsasanymemberofthepublic.

8. NoticetoMember;NoticetoCouncil.
IntheeventtheconsiderationofdisciplinaryactionagainstaMemberistobebroughtbeforetheCity Council,theCityClerk’sOfficeshallprovidedirectnoticebyemailtotheMemberoftheproceedings,no laterthanthepublicationdateoftheagendaforthemeetingwheretheactionisagendized.Shoulda Memberelecttoresignuponbeingnotifiedofpendingdisciplinaryaction,staffmaywithdrawany relatedagendaitempriortoconsiderationbytheCouncil,ifnootherCouncildirectionissought.Inthe eventthesuspensionorterminationofaMemberiseffectedbystaffinaccordancewiththissection, theCityClerk’sOfficeshallprovidedirectnoticebyemailtotheaffectedMemberassoonaspracticable. Intheeventstafftakesadministrativeactiontosuspend,terminate,orreinstateaMemberin accordancewiththissection,staffshallprovidenoticebyemailtotheCityCouncilassoonas practicable,exceptwhendoingsowouldendangertheintegrity,orsuccessfulcompletion,ofan investigation.

9. Noappeal.
ThedecisionoftheCityCouncilorstafftosuspendorterminateaMembershallbefinal,andthereshall benoappealmechanism.
J. Technology
Generallyspeaking,AdvisoryBodyMembersarenotgrantedaccesstooruseofCityequipment, devices,oraccounts.PlanningCommissionersareassignedaCitydomain(@pismobeach.org)email address.PlanningCommissionersareallowedaccesstoCityemailviawebbrowser(webmail),and personalsmartphoneapplication,butarenotprovidedcredentialstoaccessanyothernetwork resources.
PlanningCommissionersshouldalwaysuse,orcopy(cc:),theirCityemailaddresswhencommunicating regardingCitybusiness.AdvisoryBodyMemberswithoutCityemailaddressesareencouragedtoalways copyastaffmember(butnototherAdvisoryBodyMembers)whencommunicatingregardingCity business.Theseapproachesensurethatpublicrecordsofcommunicationsarealreadyavailableinthe City'sfilesifrequested,anddonotneedtobeproducedbytheAdvisoryBodyMemberintheeventofa recordsrequest.

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page44 IX. ADVISORYBODIES

x Conference&VisitorsBureauBoard
x ParkingAdvisoryCommittee
x Parks,Recreation&BeautificationCommission
x PlanningCommission
x SpecialEventsCommittee
x TrafficSafetyCommittee
Thefollowingsectioncontainsarestatementofthepurpose,duties,membershipqualifications, meetingschedule,andotherinformationforeachAdvisoryBody,assetforthintheCouncilͲadopted Bylaws.Inaddition,milestonesinCouncillegislationestablishingandamendingeachbodyarenotedfor quickreference.Membersareencouragedtofamiliarizethemselveswiththeirbody'scompleteBylaws, whicharelinkedineachsection.

PAGE 23 OF 36
R-2024-012
Exhibit A
DocuSign Envelope ID: A0E1E38D-62C3-4CB2-8F4D-B10936B755B5

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page45 X. CONFERENCE&VISITORSBUREAUBOARD(CVBB)
&LODGINGBUSINESSIMPROVEMENTDISTRICTBOARD(LBIDBoard) Legislative/BrownActBody?Yes
Bylaws:ResolutionRͲ2020Ͳ011

1. Eligibility
EachMemberoftheCVBBoardshallbearesidentofPismoBeachoracommercialpropertyowneror businessowneroragentofthesame.Membersshallhavedirectexperienceandprofessionalinterestin increasinglocalbusinessbypromotingPismoBeachtoleisuretravelers,guidingmarketingefforts directedtowardconsumerandtouroperators,coordinatingpublicrelations,visitorinformation,and developingmarketingandadvertisingprograms.
NumberofMembers:5

2. Purpose
AstheExecutiveBoardofthePismoBeachConference&VisitorsBureau,theCVBBoardexiststo furtherthemissionoftheCVBtobuildovernightvisitorrevenues,aswellasdestinationawareness,by consistentlypromotinganidentifiable,effective,ongoingtargetedpromotionalmessage,andserveas thevoiceofPismoBeachtourisminpartnershipwiththediverseactivitiesoftheChamberof Commerce,thePismoBeachHospitalityAssociation,andthecommunityatlarge.

3. DutiesandResponsibilities
A.ToreviewandmakerecommendationstotheCityCouncilconcerningthehiringofprofessional services,contracts,budgets,policiesandoperatingguidelinesthatrelatetotheoverallCVBworkeffort toattracttourists,tourgroups,andconferencegroupstocometoPismoBeach,tomarketandadvertise PismoBeach,andprovidepublicrelations,tradeshowandmarketingservicesthatwilleffectively promotePismoBeachtourismforthespecificpurposeofgeneratingincreasedtransientoccupancyand retailsaleswithintheCityofPismoBeach.
B.ToprovidedirectiontostaffontheexpenditureoffundsintheCouncilͲadoptedCVBMarketing Budget.

4. Terms/Limits
TwoyearͲterms,withnotermlimits.

5. Meetings&Attendance
MeetingsareheldthethirdWednesdayofeachmonthat3:00p.m.MeetingsareheldintheCouncil ChamberatCityHallunlessotherwisenoticed.Julymeetingsandothermeetingsproximatetoholidays maybecancelled.Occasionalspecialmeetingsmaybescheduledasneeded.Membersmaymissno morethan3regularmeetingsperyear.

6. EstablishmentandLegislativeHistory(abridged)
x June7,1994:OriginallyestablishedbyRͲ1994Ͳ051
x October17,2017:ReͲestablishedandBylawsrevisedbyRͲ2017Ͳ092 x March5,2019:BylawsrevisedbyRͲ2019Ͳ014
x August20,2019:StipendsetbyRͲ2019Ͳ060
x February4,2020:BylawsrevisedbyRͲ2020Ͳ011
x February20,2024:BylawsrevisedbyRͲ2024ͲXXX
PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page46

7. SpecialNotes
TheCVBBoardalsoservesastheCity'sLodgingBusinessImprovementDistrict(LBID)AdvisoryBoard (seePBMCChapter3.26).TheBoard'sBylawsdonotreflecttheLBIDdutiesbecausetheLBIDBoardisa differentlegalentity.LBIDdutiesincludepreparinganannualreportofLBIDassessmentsimposed,for CityCouncilapprovalinAprilofeachyear,andmakingrecommendationsontheuseofLBIDassessment revenues.

PAGE 24 OF 36
R-2024-012
Exhibit A
DocuSign Envelope ID: A0E1E38D-62C3-4CB2-8F4D-B10936B755B5

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page47 XI. PARKINGADVISORYCOMMITTEE(PAC)
Legislative/BrownActBody?Yes
Bylaws:ResolutionRͲ2020Ͳ012

1. Eligibility

1.EachMemberofthePACshallhavedemonstratedinterestin,andknowledgeof,PismoBeach parkingissues;

2.AtleastthreeMembersshallberesidentsofPismoBeach;and

3.NomorethantwoMembersmaybeindividualswhoarenotresidentsofPismoBeach,provided theyareowners/operatorsofbusinesseswithinPismoBeachcitylimits. NumberofMembers:5

2. Purpose
ThePACisabodyofcommunitymemberscreatedtoadvisetheCityCouncilonparkingͲrelatedissues withinPismoBeachcitylimits.

3. DutiesandResponsibilities
ThePACshallhavetheability,asvestedbytheCityCouncil,andberequired: A.ToactasanadvisorycommitteetotheCityCouncilwithrespecttoimplementationofanoverall ParkingManagementProgram;
B.ToactasanadvisorycommitteetotheCityCouncilwithrespecttoparkingissueswithinPismo Beach;
C.Toactasacommunityforumtohearrequestsfromthepublicregardingtheoperationand maintenanceofparkinglotsandprogramswithinPismoBeach; D.Tomaintainadequateliaisonwithothercommittees,agenciesanddistricts;and E.ToadviseCouncilastoothermattersupontheCouncil’srequest.

4. Terms/Limits
TwoyearͲterms,withnotermlimits.

5. Meetings&Attendance
MeetingsareheldthefourthWednesdayofeverythirdmonth(quarterly)at9:00a.m.(January,April, July,andOctober.)MeetingsareheldintheCouncilChamberatCityHallunlessotherwisenoticed.July meetingsandothermeetingsproximatetoholidaysmaybecancelled.Occasionalspecialmeetingsmay bescheduledasneeded.Membersmaymissnomorethan2meetingsperyear.

6. EstablishmentandLegislativeHistory(abridged)
x February6,2007:OriginallyestablishedbyRͲ2007Ͳ009 x February17,2015:ReducedtoquarterlymeetingfrequencybyRͲ2015Ͳ009 x October17,2017:ReͲestablishedandBylawsrevisedbyRͲ2017Ͳ093 x March5,2019:BylawsrevisedbyRͲ2019Ͳ015
x August20,2019:StipendsetbyRͲ2019Ͳ060
x February4,2020:BylawsrevisedbyRͲ2020Ͳ012
PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page48 x February20,2024:BylawsrevisedbyRͲ2024ͲXXX

7. SpecialNotes
TheChamberofCommerceͲappointedseat,prescribedbytheCouncilwhenthePACwasoriginally established,wasconvertedtostandard,publicseatinOctober2017. PAGE 25 OF 36
R-2024-012
Exhibit A
DocuSign Envelope ID: A0E1E38D-62C3-4CB2-8F4D-B10936B755B5

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page49 XII. PARKS,RECREATIONANDBEAUTIFICATIONCOMMISSION(PRBC) Legislative/BrownActBody?Yes
Bylaws:ResolutionRͲ2020Ͳ013

1. Eligibility
EachMemberofthePRBCshallbearesidentofthecityofPismoBeachatthetimeofappointmentand duringtheentiretermofservice.
NumberofMembers:5

2. Purpose
ThePRBCisabodyofcitizenscreatedtoadvisetheCityCouncilinallmatterspertainingtoparks,public recreation,access,openspace,trails,andcommunitybeautification.

3. DutiesandResponsibilities
A.Tomakerecommendationsand/ortakeactiontoassisttheCityCouncilinachievingitsstated goalspertainingtoparks,publicrecreation,access,openspace,trails,andcommunity beautification.
B.Togatherpublicinputonallmatterspertainingtoparks,publicrecreation,access,openspace, trails,andcommunitybeautification,andtocooperatewithothergovernmentalagenciesand civicgroupsfortheenhancementofvisualqualityandtheadvancementofsoundparksand recreationplanningandprogramming.
C.TorecommendpoliciesandfeesforparkandrecreationservicesforapprovalbytheCityCouncil andinterpretthesepoliciesandfeestothepublic.
D.Toencourageindividualsandcitizengroupstovolunteereffort,time,andresourcesforthe developmentandoperationofrecreationandparkfacilitiesandatalltimesgenerallyenlist communityinterestinrecreationandparks.
E.TorecommendtotheCityCouncilthedevelopmentofrecreationalareas,parks,facilities, programsandimprovedrecreationservices.
F.TorecommendtotheCityCounciltheadoptionofstandardsconcerningparks,recreation, access,openspace,andtrailswithrespecttoareas,facilities,programsandimprovedrecreation services.
G.ToadviseParksandRecreationstaffinthepreparationoftheannualparksmaintenance,park improvement,andrecreationprogrambudgetsandrecommendlongͲrangeparkandrecreation facilitiesimprovements.
H.TorecommendtotheCityCouncilrulesandregulationsgoverningtheuseofrecreationareas andfacilitiesconsistentwithordinancesoftheCityforthesafeandappropriateuseofCityparks andfacilities.
I.ToreviewandmakerecommendationsonlandscapeplansforpublicrightsͲofͲway,parks,major subdivisions,publicproperties,andotherprojectsonreferralfromtheCityCouncilorthe PlanningCommission.
J.Toidentifyandrecognizeeffortstoimprovethevisualqualityofthecommunity. PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page50 K.Toreviewpublicartconcepts,selectadͲhocreviewcommittees,holdhearings,make recommendationstotheCityCouncil,andotherdutiesrelatedtotheCity'sPublicArtProgram. L.Todeviseprocessesand/orprovideoversightforspecialprojects,oraspectsofprojects,thatfall underthecategoryofpublicartorenhancementofCityvisualquality.

4. Terms/Limits
TwoyearͲterms,withnotermlimits.

5. Meetings&Attendance
MeetingsareheldthefirstThursdayofeveryothermonthat6:00p.m.(January,March,May,July, September,andNovember.)MeetingsareheldintheCouncilChamberatCityHallunlessotherwise noticed.Julymeetingsandothermeetingsproximatetoholidaysmaybecancelled.Occasionalspecial meetingsmaybescheduledasneeded.Membersmaymissnomorethan2regularmeetingsperyear.

6. EstablishmentandLegislativeHistory(abridged)
x August25,1969:OriginallyestablishedbyOͲ135
x September5,2017:ReͲestablishedbyRͲ2017Ͳ076
x October17,2017:BylawsrevisedbyRͲ2017Ͳ094
x March5,2019:BylawsrevisedbyRͲ2019Ͳ016
x August20,2019:StipendsetbyRͲ2019Ͳ060
x February4,2020:BylawsrevisedbyRͲ2020Ͳ013
x February20,2024:BylawsrevisedbyRͲ2024ͲXXX

7. SpecialNotes
TheParks,RecreationandBeautificationCommissionwasremovedfromtheMunicipalCodeandreͲ establishedbyResolutionin2017tofacilitateeasierupdatestothebody'sregulationswhenwarranted. ThePRBCwasoriginallycodifiedin1969whenitwascommonpracticetocreatelegislativebodiesby Ordinance;sincethattime,establishingsuchbodiesbyResolutionhasbecomethenorm. 
PAGE 26 OF 36
R-2024-012
Exhibit A
DocuSign Envelope ID: A0E1E38D-62C3-4CB2-8F4D-B10936B755B5

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page51 XIII. PLANNINGCOMMISSION(PC)
Legislative/BrownActBody?Yes
Bylaws:ResolutionRͲ2020Ͳ014

1. Eligibility
EachMemberorthePlanningCommissionshallbearesidentofthecityofPismoBeachatthetimeof appointmentandduringtheentiretermofservice.
NumberofMembers:5

2. Purpose
ThePlanningCommissionisabodyofcitizenscreatedtoadvisetheCity’sCommunityDevelopment DepartmentandtheCouncil.

3. DutiesandResponsibilities
A.Toprepare,periodicallyreview,andrevise,asnecessary,theGeneralPlan. B.ToimplementtheGeneralPlanthroughactionsincluding,butnotlimitedto,theadministration ofSpecificPlansandZoningandSubdivisionOrdinances. C.ToannuallyreviewtheCity'sCapitalImprovementProgramforconsistencywiththeGeneral Plan.
D.Toendeavortopromotepublicinterestin,commenton,andunderstandingoftheGeneralPlan, andregulationsrelatingtoit.
E.Toadvisepublicofficialsandagencies,publicutilitycompanies,civic,educational,professional andotherorganizations,andcitizensgenerallyconcerningimplementationoftheGeneralPlan. F.Topromotethecoordinationoflocalplansandprogramswiththeplansandprogramsofother publicagencies.
G.PerformotherfunctionsastheCouncildirects,includingconductingstudiesandpreparingplans otherthanthoserequired.

4. Terms/Limits
TwoyearͲterms,withnotermlimits.

5. Meetings&Attendance
MeetingsareheldthesecondandfourthTuesdaysofeachmonthat6:00p.m.Meetingsareheldinthe CouncilChamberatCityHallunlessotherwisenoticed.Julymeetingsandothermeetingsproximateto holidaysmaybecancelled.Occasionalspecialmeetingsmaybescheduledasneeded.Membersmay missnomorethan4regularmeetingsperyear.

6. EstablishmentandLegislativeHistory(abridged)
x December16,1946:OriginallyestablishedbyOͲ009
x October17,2017:BylawsrevisedbyRͲ2017Ͳ095
x March5,2019:BylawsrevisedbyRͲ2019Ͳ017
x August20,2019:StipendsetbyRͲ2019Ͳ060
x February4,2020:BylawsrevisedbyRͲ2020Ͳ014
x February20,2024:BylawsrevisedbyRͲ2024ͲXXX
PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page52

7. SpecialNotes
ThePlanningCommissionistheonlyAdvisoryBodyestablishedbyOrdinanceinpartbecausetheCityis requiredbystatestatute(CAGC65100etseq.)toestablishits"PlanningAgency"byOrdinance.The PlanningCommissionistheonlyAdvisoryBodywhoseMembersaredirectlyregulatedbythePolitical ReformAct(CAGC§81000etseq.).
PAGE 27 OF 36
R-2024-012
Exhibit A
DocuSign Envelope ID: A0E1E38D-62C3-4CB2-8F4D-B10936B755B5

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page53 XIV. SPECIALEVENTSCOMMITTEE(SEC)
Legislative/NonͲBrownActBody?No
Bylaws:None

1. Eligibility
EachResidentMemberoftheSECshallbeaPismoBeachresident.

2. NumberofMembers
2ResidentMembers,plusstaffrepresentativesfromvariousCitydepartments,andaChamberͲ appointedrepresentativefromtheChamberofCommerceBoard. PerPismoBeachMunicipalCodeSection12.16.020:"Inordertoassureworkingrepresentationfromall appropriatesegmentsofthecitygovernmentandtoprovideeffectivedeliberationofallimpacting events,theSECconsistsofmembersfromvariouscitydepartmentsthatsupportandregulatespecial events,suchas,Administration,Police,Fire,PublicWorks,CommunityDevelopment,Conferenceand VisitorsBureau,PismoBeachChamberofCommerceandtwomembers,appointedbytheCityCouncil, whoareresidentsofthecityofPismoBeach."

3. Purpose
TheSpecialEventsCommitteeisauthorizedtocarryouttheprovisionsofthespecialeventspoliciesand Citymunicipalcodes(PBMC12.16.020).

4. DutiesandResponsibilities
TheSECwillreviewallSpecialEventapplicationsandmakerecommendationstotheCityManager,who willreviewtherecommendationsoftheCommitteeandtheapplicant'scompliancewiththepermitting proceduresandmaintaintheultimateapprovalauthority.(PBMC12.16.020)Dutiesalsoinclude providingcertainlogisticalandsafetyoversighttoapprovedevents.

5. Terms/Limits
TwoyearͲterms,withnotermlimits.

6. Meetings
MeetingsareheldthefourthTuesdayofeverymonthat9:00a.m.Meetingsareheldinthe AdministrationConferenceRoomatCityHallunlessotherwisenoticed.Julymeetingsandother meetingsproximatetoholidaysmaybecancelled.Occasionalspecialmeetingsmaybescheduledas needed.

7. EstablishmentandLegislativeHistory(abridged)
x Originallyestablishedbystaffinearly1994
x June17,2003:CouncilMinuteOrdertoaddtwo"resident"memberstotheSEC x April15,2003:CertainregulationsrestatedinOͲ03Ͳ01 x March4,2014:Termssetto2yearsbyRͲ2014Ͳ018

8. SpecialNotes
TheSECisadvisorytotheCityManager,ratherthantheCityCouncil. 
PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page54 XV. TRAFFICSAFETYCOMMITTEE(TSC)
Legislative/BrownActBody?No
Bylaws:None

1. Eligibility
EachResidentMemberoftheTrafficSafetyCommitteeshallbeaPismoBeachresident.

2. NumberofMembers
3ResidentMembers,plusstaffrepresentativesfromvariousCitydepartments

3. Purpose
TheTSCevaluatesandhelpsaddresstrafficsafetyissueswithinPismoBeach.

4. DutiesandResponsibilities
TheTSC’smajordutiesare:
A.ToreviewanddiscusstrafficsafetyͲrelatedconcernssubmittedbythepublic,andapprisethe complainantoftheCommittee'sfindings
B.TodiscusstrafficsafetyͲrelatedconcernsraisedbystaff C.ToforwardrecommendationsontrafficsafetyactionitemswarrantingCouncilaction D.TodirectlyaddresstrafficsafetyactionitemsnotrequiringCouncilaction

5. Terms/Limits
TwoyearͲterms,withnotermlimits.

6. Meetings
MeetingsareheldthesecondThursdayofthemonthat10:30a.m.,quarterly,asneeded.Meetingsare heldintheAdministrationConferenceRoomatCityHallunlessotherwisenoticed.Julymeetingsand othermeetingsproximatetoholidaysmaybecancelled.Occasionalspecialmeetingsmaybescheduled asneeded.

7. EstablishmentandLegislativeHistory
x Originallyestablishedbystaffatanunknowndatepriorto1991 x June17,2003:CouncilMinuteOrdertoadda"citizen"member,withaoneͲyearterm. x April2016:TSCactiontoextendthecitizenmembertermlengthtotwoyears. x February14,2023:CouncilMinuteordertodirectstafftoaddasecondresidentseat. x February21,2023:CouncilMinuteordertodirectstafftoaddathirdresidentseat.

8. SpecialNotes
TheTrafficSafetyCommitteewascreatedbystaffsometimepriorto1991.In2003,theCityCouncil actedtoadda"citizen"membertothebody,whichhashistoricallybeeninterpretedbystafftomeana residentmember.DuetothelimitationsofSB225(2019),citizenshipstatusmaynotbeusedasa qualifyingfactorforadvisorybodyservice,andtheseatisnowknownasa“resident”memberseat.In April2016,theTSCactedtoextendthecitizenmembertermlengthtotwoyears,commensuratewith thetermlengthforallotherAdvisoryBodies.

PAGE 28 OF 36
R-2024-012
Exhibit A
DocuSign Envelope ID: A0E1E38D-62C3-4CB2-8F4D-B10936B755B5

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page55 XVI. APPENDICES

1. GovernmentOrganizationandOperations

2. CodeofEthics

3. OathofOffice

4. LinkstoRegulationsandOtherResources

5. ConflictsandDisclaimer

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page56 XVII. APPENDIX1:GOVERNMENTORGANIZATION&OPERATIONS A. CityCharacter
TheCityofPismoBeachwasincorporatedin1946.TheCityislocatedontheCentralCoastalongsix milesofthePacificOceaninSanLuisObispoCounty,approximatelymidwaybetweenLosAngelesand SanFrancisco.TheCityisvisitedannuallybyasubstantialnumberoftouristsseekingtoenjoythearea’s moderateclimate,oceanviews,finerestaurants,andamplerecreationalopportunities.TheCity’s downtowncoreareaandhotelareasareanchoredbythePier,Plaza,andPromenade,andPismoBeach iswellͲknownforavarietyofspecialeventsincludingtheannualCarShowandClamFestivalevents.The city,whichislargelyresidentialandalmostfullysubdivided,ishometoanestimated8,036peopleasof July2021.
B. Government&CityCouncil
TheCityofPismoBeachisagenerallawcityoperatingunderaCouncilͲManagerformofgovernment, withtheCityCouncilactingasitslegislativebodyandtheCityManageractingasitsadministrator.The CityisanonͲprofitmunicipalcorporation,anditslegalorganizationisanalogoustothatofanyother corporation;theCouncilisitsboardofdirectors,theCityManageritsadministrator(CEO),theCityClerk itsSecretary,andtheAdministrativeServicesDirectoritstreasurer(CFO). TheCityCounciliscomprisedoffiveelectedpositions:fourCouncilMembersandadirectlyͲelected Mayor,eachelectedbyandfromamongtheregisteredvotersofthecity,torepresentthecityasa whole.ElectionsareheldconcurrentwiththestatewidegeneralelectioninNovemberofevenͲ numberedyears.EachCouncilMemberservesafourͲyeartermandtheMayorservesatwoͲyearterm, withnotermlimits.Aftereachelection,theCouncilappointstheMayorProTempore(ViceMayor)from amongitsexistingmembersforatwoͲyeartermcoincidingwiththatoftheMayor. TheCityCouncilsetstheCity'sbudgetandgoalsonabiennialbasis;adoptslocallawsbyordinance;sets localpolicybyresolution;hiresaCityManagerandCityAttorney;appointsandsupervisesAdvisoryBody Members,makesceremonialdeclarationsbyproclamation,andprovidesothergeneralpolicydirection. ThebudgetandgoalssetbytheCouncilareformulatedbasedoninputfromthepublicregarding priorities,inconjunctionwithtechnicalrecommendationsfromstaffforprioritizingprojectsthatwill increasesafety,minimizerisk,enhancequalityoflife,andensurecompliancewiththelaw. CouncilMembersareemployeesandreceiveamonthlysalaryintendedtopartiallyoffsetthecostof holdingoffice,aswellascertainotherbenefits.TheCouncilanditsMembersdonotpossesssupervisory authorityoverstaff,buttheCouncilasawholeexercisessupervisorydirectionovertheCityManager andCityAttorney.Additionally,theCouncilpossessestheauthoritytoselect,discipline,andterminate AdvisoryBodyMembersandsetpolicygoverningthebodies. C. AdvisoryBodies
AdvisoryBodymembersarevolunteerappointedofficialswhoprovidetechnicalandpolicy recommendationstotheCouncilonthematterswithinthebody'spurviewasassignedbytheCouncil. TherespectivepurviewsoftheCity'sfour,fiveͲmemberlegislativeAdvisoryBodiesaretourismand lodging(ConferenceandVisitorsBureauBoard),parkingplanningandoperations(ParkingAdvisory Committee),parksandrecreation(Parks,RecreationandBeautificationCommission),andgeneralplan andlanduse(PlanningCommission).CitystaffalsoadministertwononͲlegislativeAdvisoryBodiesto whichtheCouncilappointsafewpublicmembers,thepurviewsofwhicharespecialevents administration(SpecialEventsCommittee)andtrafficsafety(TrafficSafetyCommittee). PAGE 29 OF 36
R-2024-012
Exhibit A
DocuSign Envelope ID: A0E1E38D-62C3-4CB2-8F4D-B10936B755B5

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page57 AdvisoryBodiesmakerecommendations,andinsomecasesrenderdecisions,basedontechnical analysisfromstaffandwithinthepolicydirectionoftheCityCouncil.Formoreinformationonthese organizationalrelationships,seeSectionIV.
AdvisoryBodymembersserveatthepleasureoftheCityCouncil,arenotCityemployees,anddonot exercisesupervisoryauthorityoverstaff.MembersofAdvisoryBodiesareselectedbytheCityCouncilto filltwoͲyearterms,withnotermlimits.EachbodyreceivesstaffsupportfromadesignatedCity department.
D. CityOperations&Services
TheCitydoesbusinessatCityHall,locatedonMattieRoad,theCorporationYardandWastewater TreatmentPlant,locatedonFradyLane,thePoliceDepartment,locatedonBelloStreet,twoFire Stations,locatedonBelloStreetandShellBeachRoad,aVisitorInformationCenter(VIC)andParking Annex,locatedonDolliverStreet,andaVisitorInformationKiosk(VIK)locatedatthePier.Inaddition, theCityownsandmaintainsthePier,twoVeterans'Halls,locatedonBelloStreetandLeewardAvenue, andapproximately14parks/sportsfacilitiesincludingDinosaurCavesPark. TheCityprovidesstreetsandparksmaintenance,waterandwastewater(sewer)service,utilitybilling, policeprotection,publicparking,touristrelations,buildingpermitting,planningandzoning,public information,andcommunityrecreationactivities,amongotherservices,toresidentsandvisitors.The CitycontractswithCalFireandisstaffedbytheSanLuisObispoUnitforprovisionofcoͲbrandedfire servicesincludingalifeguardprogram.BoththePoliceDepartmentandFireDepartmentparticipatein mutualaidagreementswithneighboringagenciesandorganizations. TheCitycontractswithSouthCountySanitaryServiceforgarbagecollectionandparticipatesinjoint powersagreementsfortheprovisionofwastemanagementandtransitservices.TheCountyofSanLuis Obispoprovidesservicesincludingschools,assessmentandtaxcollection,recordingandvitalrecords, consolidatedelections,healthservices,animalcontrol,libraries,andsocialservicestotheresidentsof PismoBeach.Privatecompaniesprovidetelephone,internet,television,naturalgas,andelectricservice tothearea.TheCityownsitsPier,butleasesthePierareaandbeachfromtheStateofCalifornia;the statealsoownsandmaintainstheportionsofHighway1(DolliverStreet)andHighway101withincity limits.
E. CityDepartmentsandDivisions
TheCityemploysapproximately100fullͲtimestaff;thenumberofpartͲtime,contract,andvolunteer staffvarieswidelyattimes,dependingprimarilyontheseason,withanincreaseduringsummermonths duetoincreasedtouristandrecreationalactivityinthecity.Muchoftheinformationbelowis paraphrasedfromtheCity'sadoptedBudget,whichalsoincludesdetailedorganizationalchartsforeach departmentandawealthofotherinformationaboutCityfinances,organization,andoperations.Learn morebyvisitingpismobeach.org/budget.

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page58 F. CitywideOrganizationalChart

Source:2024—2025AdoptedBudget


1. AdministrativeServicesDepartment
TheAccountingandFinanceDivisionspreparethetwoͲyearbudget,andareresponsiblefortheCity's accountsreceivable,accountspayable,payroll,utilitybilling,businesslicensing,debtmanagement, investment,purchasingactivities,andcollectionoftransientoccupancytax(TOT)revenues. TheInformationTechnology(IT)DivisionisresponsibleforInformationSystemsplanningand implementation,includinginformationsecurity,ITinfrastructure(data,telecommunications,radio,etc.), helpdesk,andmanagingtechnologyprojects.
Lifeguard
PAGE 30 OF 36
R-2024-012
Exhibit A
DocuSign Envelope ID: A0E1E38D-62C3-4CB2-8F4D-B10936B755B5

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page59

2. CityCouncil
SeeabovefordiscussionoftheorganizationanddutiesoftheCityCouncilDepartment.Asnoted,the CityCouncil'sdirectreportsaretheCityManager,CityAttorney,andAdvisoryBodyMembers.TheCity CouncilreceivesadministrativesupportfromtheExecutiveAssistant(CityManager'sOffice),and legislativesupportfromtheManagementServicesDepartment. CityCouncilDepartmentOrganizationalChart

Source:2024—2025AdoptedBudget

3. CityAttorney’sOffice
TheCityAttorneyisthechieflegaladvisorfortheCitythroughacontractualarrangement.TheCity Attorney’sclientistheCityCouncil,andmorebroadly,theCityorganization.TheCityAttorneycannot givelegaladvicetothirdparties,orrepresentCouncilMembers,AdvisoryBodyMembers,orstaff personally.TheCityAttorney’sOfficemanagesallaspectsoftheCity’slegalaffairs,includingdrafting legislation,contracts,andotherlegaldocuments,representingtheCityincourtproceedings,and supervisingoutsidecounselasneeded.TheCityAttorneymaintainsperiodicofficehoursatCityHall, andappearsatmeetingsandhearingsasneeded.TheAssistantCityAttorneyactsaslegalcounseltothe PlanningCommission.TheCityAttorneyisoneoftwoCitystaffwhoreportdirectlytotheCityCouncil.

4. CityManager'sOffice
TheCityManageristheCity'sChiefExecutiveOfficerandisresponsibleforimplementingthepolicy directionoftheCityCouncil.ResponsibilitiesincludecoordinatingtheworkeffortsCityDepartments, implementingtheCouncilͲapprovedbudget,interfacingwiththepublic,andservingastheCity’s personnelandpurchasingofficer.TheCityManagerisoneoftwoCitystaffwhoreportdirectlytothe CityCouncil.
TheCityManager’sOfficeencompassesthefunctionsformerlyknownastheManagementServices Department,includingCityClerk,HumanResources,andRiskManagementfunctions.HumanResources isresponsibleforemployeerecruitment,staffdevelopment,andlabornegotiations.TheCityManager’s OfficealsooverseesPublicOutreachandPublicInformationOfficer(PIO)functions;andRisk Management,includingtheSafetyProgram.
PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page60 TheCityClerkDivisionisresponsibleforCityCouncillegislativerecordkeeping,andcompliancewiththe BrownAct,PublicRecordsAct,PoliticalReformAct,andotherregulationsincooperationwiththeCity Attorney'sOffice.TheCityClerkistheCity'sElectionsOfficial,FPPCFilingOfficer,RecordsManager,and AdvisoryBodymembershipadministrator.

5. CommunityDevelopmentDepartment
TheCommunityDevelopmentDepartmentisresponsibleforhelpingtoensureasafeandenjoyable livingenvironmentforresidentsandvisitorsthroughtwomaindivisions:Planning,andBuilding/. TheBuildingDivisionisresponsibleforassuringsafetyandcodeͲcomplianceintheconstruction, alteration,andrepairofbuildingsthroughplanreview,permitissuance,constructioninspection,and codecompliance.
CodeComplianceisamajorprogramoftheBuildingDivisionandisresponsibleforconducting inspectionsandissuingcitationsforzoningordinanceviolationsandmiscellaneousadministrative violations.
ThePlanningDivisionisresponsibleforguidingthedevelopmentandpreservationofresidential, commercial,openspace,andpublicareas,throughprocessingapplicationsfordevelopment entitlements,administeringtheCity'sGeneralPlan,LocalCoastalProgram,andZoningOrdinance,and overseeingspecialprograms.
ThePlanningDivisionistheliaisondivisiontothePlanningCommissionandtheParkingAdvisory Committee.
TheCommunityDevelopmentDirectorandPlanningManagerserveasthestaffliaisonstothePlanning Commission;theCommunityDevelopmentDirectorservesasstaffliaisontothePAC.ThePlanning AdministrativeSecretaryservesastheSecretarytobothbodies.

6. FireDepartment
TheFireDepartmentisresponsibleforprotectinglife,property,andthenaturalenvironmentviathree maindivisions:FireOperations,Lifeguards,andWeedAbatement.Servicesareprovidedthrougha contractwithCalFire(CaliforniaDepartmentofForestryandFireProtection). TheFireOperationsDivisionisresponsiblefortheoperationoftheBelloStreetFireStation(#64)andthe ShellBeachFireStation(#63),bothstaffedwithCalFirepersonnel.Servicesincluderespondingto emergencymedicalincidents,hazardousmaterialincidents,andfires,andconductingrescues.Staffalso providesfireprevention,codeenforcement,planreview,andpubliceducationservices. TheseasonalLifeguardProgramstaffsmultiplelifeguardtowersthroughoutthetouristseasonfrom MemorialDaythroughLaborDay,primarilybylifeguardswhoareseasonalCitystaff.Staffwithinthis programoverseetheJuniorLifeguardprogram.
TheWeedAbatementprogramensuresthemanagementofvegetationtoaddressfirehazardsinthe interfacebetweenurbanandwildlandareas.

7. PoliceDepartment
ThePoliceDepartmentemploys"communityͲoriented"policingspeciallytailoredtoPismoBeach'shigh leveloftourism.TheDepartmenthasmaintainedaccreditationfromtheCommissiononAccreditation forLawEnforcementAgencies(CALEA)since2007.Organizationally,theDepartmentconsistsoftwo majordivisions:OperationsandSupport.
ThePoliceChiefandCommandersprovidesupplementalstaffsupporttothePAC. PAGE 31 OF 36
R-2024-012
Exhibit A
DocuSign Envelope ID: A0E1E38D-62C3-4CB2-8F4D-B10936B755B5

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page61 TheOperationsDivisionisresponsibleforpatrol,trafficoperations,ReserveOfficers,theKͲ9Unit,SWAT, DARE,citizenvolunteerpatrol,theMyCopprogram,SpecialEvents,emergencyoperations,andthe Downtown/SpecialProblemsUnit.
TheParkingBureau,partoftheOperationsDivision,isresponsibleforenforcingtheCity'sparking regulations,administeringtimedparkingandpaidparkingprograms,andissuingcitations. TheSupportServicesDivisionisresponsiblefortheRecordsBureauandCrimeAnalyst,Communication Center(dispatch),InvestigationsBureau,Training,CALEAAccreditation,andAdministrativeServices includingpersonnel.

8. PublicWorksDepartment
ThePublicWorksDepartmentisprimarilyresponsibleforthedesign,construction,andmaintenanceof Cityfacilitiesandinfrastructure,viatwomainoperatingdivisions—EngineeringandPublicWorks,which includesPublicFacilitiesandPublicUtilities.
TheEngineeringDivisionisresponsibleforprovidingdesign,projectmanagement,andinspectionfor CapitalImprovementProjects(CIPs),planreviewandinspectionforprivatedevelopment,issuing encroachmentpermits,andoverseeingwaterconservationinitiatives. ThePublicFacilitiesDivisionisresponsibleforinspecting,repairing,andmaintainingtheCity'sstreets andsigns,parkinglots,sidewalks,beaches,cityͲownedbuildings,parks,playgroundequipment,andthe Cityfleet.
ThePublicUtilitiesDivisionincludesWaterandWastewaterOperations.WaterOperationsisresponsible formaintainingtheCity’swells,tanks,andwaterdistributionsystem.WastewaterOperationsis responsibleforoperationandmaintenanceofthewastewater(sewer)collectionfacilitiesincluding pumpsandpipelines.

9. TourismandEventsDepartment
TheTourismandEventsDepartment(TED)isresponsibleforthepermittingandoversightoftheevents, withdifferentdivisionsspecializinginresidentͲorientedandvisitorͲorientedprogramsandevents. TheConference&VisitorsBureau(CVB)isresponsibleforpromotingtourismtoPismoBeach,enhancing revenuethroughincreasedtransientoccupancytaxes(TOT)andsalestaxrevenues.Effortsinclude promotionofPismoBeachinsocialandtraditionalmedia,tradeshows,andlodgingindustry partnerships.TEDalsocoordinatestheCityͲorganizedClamFestivalandFourthofJulyspecialevents. TEDistheliaisondepartmenttotheConferenceandVisitorsBureau/LodgingBusinessImprovement DistrictBoardandtheSpecialEventsCommittee.TheTourismandEventsDirectorservesasthestaff liaisontotheCVBBoardandChairoftheSEC;theTourismCoordinatorservesastheSecretarytoboth bodies.TheSpecialEventsCommitteeisadvisorytotheCityManager,recommendingtheCity Manager'sapprovalordenialofprivateSpecialEventPermitapplications. TheRecreationDivisionisresponsiblefortheadministrationofrecreationclassesofferedbycontract instructors,theCity'svolleyballprogram,facilityrentals,andthecoordinationofCityͲsponsoredspecial eventsgearedtowardresidentsofPismoBeachandsurroundingcommunities,includingtheEasterEggͲ stravaganza,MoviesinthePark,PumpkinsonthePier,andHolidayHarmony. TEDistheliaisondepartmenttotheParks,RecreationandBeautificationCommission(PRBC).The RecreationManagerservesasthestaffliaisontothePRBCandaFacilitiesCoordinatorservesasthe Secretary.
PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page62 XVIII. APPENDIX2:CODEOFETHICS
CODEOFETHICS
FortheCityofPismoBeachCouncil,BoardsandCommissionMembers AdoptedbythePismoBeachCityCouncil
Dateapproved—October4,2005(ResolutionRͲ2005Ͳ067) Preamble
AllcitizensandbusinessesofPismoBeachareentitledtohavefair,ethicalandaccountablelocal government,whichhasearnedthepublic'sfullconfidenceforintegrity.InkeepingwiththeCityof PismoBeach'scommitmenttoexcellence,theeffectivefunctioningofdemocraticgovernment, therefore,requiresthat:
x Publicofficials,bothelectedandappointed,complywithboththeletterandspiritofthelaws andpoliciesaffectingtheoperationsofgovernment;
x Publicofficialsbeindependent,impartialandfairintheirjudgmentandactions; x Publicofficebeusedforpublicgood,notforpersonalgain; x Publicdeliberationsandprocessesbeconductedopenly,unlesslegallyconfidential,inan atmosphereofrespectandcivility.
ThisCodeofEthics,asadoptedbythePismoBeachCityCouncilpertainstomembersoftheCityCouncil andoftheCity'sboardsandcommissionsandtothosevendorsdoingbusinesswithourcity,toassure publicconfidenceintheintegrityoflocalgovernmentanditseffectiveandfairoperation.

1.ActsinthePublicInterest
MemberswillworkforthecommongoodofthepeopleofPismoBeachandnotforanyprivateor personalinterest,andtheywillassurefairandequaltreatmentofallpersons,claimsandtransactions comingbeforethePismoBeachCityCouncil,boardsandcommissions.

2.ComplywiththeLaw
Membersshallcomplywiththelawsofthenation,theStateofCaliforniaandtheCityofPismoBeachin theperformanceoftheirpublicduties.Theselawsincludebutarenotlimitedto:TheUnitedStatesand Californiaconstitutions,FairPoliticalPracticeslawspertainingtoconflictsofinterest,election campaigns,financialdisclosures,employerresponsibilitiesandopenprocessesofgovernmentand adoptedCityordinancesandpolicies.

3.ConductofMembers
Theprofessionalandpersonalconductofmembersmustbeabovereproachandavoideventhe appearanceofimpropriety.Membersshallrefrainfromabusiveconduct,personalchargesorverbal attacksuponthecharacterormotivesofothermembersofthecouncil,boardsandcommissions,the publicandstaff.

4.RespectforProcess
Membersshallperformtheirdutiesinaccordancewiththeprocessesandrulesoforderestablishedby theCitycouncilandboardsandcommissionsgoverningthedeliberationofpublicpolicyissues, meaningfulinvolvementofthepublicandimplementationofpolicydecisionsoftheCityCouncilbystaff.

5.ConductofPublicMeetings
PAGE 32 OF 36
R-2024-012
Exhibit A
DocuSign Envelope ID: A0E1E38D-62C3-4CB2-8F4D-B10936B755B5

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page63 Membersshallpreparethemselvesforpublicissues,listencourteouslyandattentivelytoallpublic discussionsbeforethebodyandfocusonthebusinessathand.Theyshallrefrainfrominterrupting otherspeakers,makingpersonalcommentsnotgermanetothebusinessofthebodyorotherwise interferingwiththeorderlyconductofmeetings.

6.DecisionsBasedonMerit
Membersshallbasetheirdecisionsonthemeritsandsubstanceofthematterathand,ratherthanon unrelatedconsiderations.

7.Communication
Membersshallpubliclysharesubstantiveinformationthatisrelevanttoamatterunderconsideration bytheCouncilorboardsandcommissions,whichtheymayhavereceivedfromsourcesoutsideofthe publicdecisionmakingprocess.

8.ConflictofInterest
Inordertoassuretheirindependenceandimpartialityonbehalfofthecommongood,membersshall notusetheirofficialpositionstoinfluencegovernmentdecisionsinwhichtheyhaveamaterialfinancial interestorwheretheyhaveanorganizationalresponsibilityorpersonalrelationship,whichmaygivethe appearanceofaconflictofinterest.Inaccordancewiththelaw,membersshalldiscloseinvestments, interestsinrealproperty,sourceofincome,andgifts,andtheyshallabstainfromparticipatingin deliberationsanddecisionͲmakingwhereconflictsmayexist.

9.GiftsandFavors
Membersshallrefrainfromacceptinganygifts,favorsorpromisesoffuturebenefitswhichmight compromisetheirindependenceofjudgmentoractionorgivetheappearanceofbeingcompromised.

10.ConfidentialInformation
Membersshallrespecttheconfidentialityofinformationconcerningproperty,personneloraffairsof theCity.Theyshallneitherdiscloseconfidentialinformationwithoutproperlegalauthorization,noruse suchinformationtoadvancetheirpersonal,financialorprivateinterests.

11.UseofPublicResources
Membersshallnotusepublicresourcesunavailabletothepublicingeneral,suchasCitystafftime, equipment,suppliesorfacilities,forprivategainorpersonalpurposes.

12.RepresentationofPublicInterests
Inkeepingwiththeirroleasstewardsofthepublicinterest,membersshallnotappearonbehalfofthe privateinterestsofthirdpartiesbeforetheCounciloranyboard,commissionorproceedingoftheCity, norshallmembersofboardsandcommissionsappearbeforetheirownbodiesorbeforetheCouncilon behalfoftheprivateinterestsofthirdpartiesonmattersrelatedtotheareasofserviceoftheirbodies.

13.Advocacy
MembersshallrepresenttheofficialpoliciesorpositionsoftheCityCouncil,boardorcommissiontothe bestoftheirabilitywhendesignatedasdelegatesforthispurpose.Whenpresentingtheirindividual opinionsandpositions,membersshallexplicitlystatetheydonotrepresenttheirbodyortheCityof PismoBeach,norwilltheyallowinferencethattheydo.

14.PolicyRoleofMembers
PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page64 MembersshallrespectandadheretothecouncilͲmanagerstructureofPismoBeachCitygovernmentas outlinedbythePismoBeachMunicipalCode.Inthisstructure,theCityCouncildeterminesthepolicies oftheCity,withtheadvice,informationandanalysisprovidedbythepublic,boardsandcommissions andCitystaff.ExceptasprovidedbytheCityMunicipalCode,membersshallnotinterferewiththe administrativefunctionsoftheCityortheprofessionaldutiesofCitystaff,norshalltheyimpairthe abilityofstafftoimplementCouncilpolicydecisions.

15.IndependenceofBoardsandCommissions
BecauseofthevalueoftheindependentadviceofboardsandcommissionstothepublicdecisionͲ makingprocess,membersofCouncilshallrefrainfromusingtheirpositiontoundulyinfluencethe deliberationsoroutcomesofboardandcommissionproceedings.

16.PositiveWorkPlaceEnvironment
MembersshallsupportthemaintenanceofapositiveandconstructiveworkplacefortheCity employeesandforthecitizensandbusinessesdealingwiththeCity.Membersshallrecognizetheir specialroleindealingswithCityemployeestoinnowaycreatetheperceptionofinappropriate directiontostaff.

17.Implementation
ThePismoBeachCodeofEthicsisintendedtobeselfͲenforcing,andisanexpressionofstandardsof conductformembersexpectedbytheCity.Itthereforebecomesmosteffectivewhenmembersare thoroughlyfamiliarwithitandembraceitsprovisions.Forthisreason,ethicalstandardsshallbe includedintheregularorientationsforcandidatesforCityCouncil,applicantstoboardsand commissions,andnewlyelectedandappointedofficials.Membersenteringofficeshallsignastatement affirmingtheyhavereadandunderstandtheCityofPismoBeachCodeofEthics.TheCodeofEthicsshall bereviewedannuallybytheCityCouncil,boardsandcommissions,andtheCityCouncilshallconsider recommendationsfromboardsandcommissionsandupdateasnecessary.

18.ComplianceandEnforcement
ThechairsofboardsandcommissionsandtheMayorhavetheadditionalresponsibilitytointervene whenactionsofmembersthatappeartobeinviolationoftheCodeofEthicsarebroughttotheir attention.TheCityCouncilmayimposesanctionsonmemberswhoseconductdoesnotcomplywiththe City'sethicalstandards,suchasreprimand,formalcensure,lossofseniorityorcommitteeassignment, orbudgetrestriction.UndertheCity'sMunicipalCode,theCityCouncilmayalsoremovemembersof boardsandcommissionsfromoffice.AviolationofthisCodeofEthicsshallnotbeconsideredasabasis forchallengingthevalidityofacouncil,boardorcommissiondecision. 
PAGE 33 OF 36
R-2024-012
Exhibit A
DocuSign Envelope ID: A0E1E38D-62C3-4CB2-8F4D-B10936B755B5

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page65 CITYOFPISMOBEACHCODEOFETHICS
FORCITYCOUNCILANDADVISORYBODYMEMBERS
STATEMENTOFCOMMITMENT
AsamemberofthePismoBeachCityCouncilorasamemberofaPismoBeachAdvisoryBody,Iagreeto upholdtheCodeofEthicsforelectedandappointedofficialsadoptedbytheCityCouncilandconduct myselfbythefollowingmodelofbehavior.
Iwill:
x Recognizetheworthofindividualmembersandappreciatetheirindividualtalents,perspective andcontributions.
x Helpcreateanatmosphereofrespectandcivilitywhereindividualmembers,citystaffandthe publicarefreetoexpresstheirideasandworktotheirfullpotential. x Conductmypersonalandpublicaffairswithhonesty,integrity,fairnessandrespectforothers. x Respectthedignityandprivacyofindividualsandorganizations. x Keepthecommongoodasmyhighestpurposeandfocusonachievingconstructivesolutionsfor thepublicbenefit.
x Avoidanddiscourageconduct,whichisdivisiveorharmfultothebestinterestsofPismoBeach. x TreatallpeoplewithwhomIcomeincontactinthewayIwishtobetreated. x BeforeIspeakoractIwillaskmyselfthefollowingfourquestions: o Isitthetruth?
o Isitfairtoallconcerned?
o Willitbuildgoodwillandbetterfriendships?
o Willitbebeneficialtoallconcerned?
IaffirmthatIhavereadandthatIunderstand,acceptandsupporttheCityofPismoBeachCodeof Ethics.
CouncilorAdvisoryBody:________________________Position:______________________ Date:___________________________
PrintName:______________________
Signature:________________________
PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page66 XIX. APPENDIX3:OATHOFOFFICE

PAGE 34 OF 36
R-2024-012
Exhibit A
DocuSign Envelope ID: A0E1E38D-62C3-4CB2-8F4D-B10936B755B5

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page67 XX. APPENDIX4:LINKSTOREGULATIONSANDRESOURCES
A. GeneralRegulations:
PismoBeachMunicipalCode(Codified,currentCitylaws) www.pismobeach.org/municode
PismoBeachOrdinances(allhistoricalandcurrentindividualCouncilͲadoptedlaws) www.pismobeach.org/ordinances
PismoBeachResolutions(allhistoricalandcurrentCouncilͲadoptedpolicies) www.pismobeach.org/resolutions

CaliforniaStateLaw(alltitles)
http://leginfo.legislature.ca.gov/faces/codes.xhtml
CaliforniaStateCodeofRegulations(CCR)
https://govt.westlaw.com/calregs/index

B. IndividualRegulations:
BrownAct
Regulation:CAGC§54950—54963
Resource:OpenandPublic:AGuidetotheRalphM.BrownAct(LeagueofCACities) 
Bylaws
Policy:ResolutionRͲ2020Ͳ011(CVBBoard)
Policy:ResolutionRͲ2020Ͳ012(PAC)
Policy:ResolutionRͲ2020Ͳ013(PRBC)
Policy:ResolutionRͲ2020Ͳ014(PlanningCommission)

CodeofEthics(PismoBeach)
Policy:ResolutionRͲ2005Ͳ067

ConflictofInterestCode(PismoBeach)
Policy:ResolutionRͲ2022Ͳ080

ConflictofInterest;Disqualification
Resource:UnderstandingtheBasicsofPublicServiceEthicsLaws,page11(ILG) PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page68 
ConflictofInterestRegulations(miscellaneousstateprovisions) Regulation:"Incompatibleoutsideactivities"(CAGC§1125etseq.) Regulation:"Incompatibleoffices"(CAGC§1099).
Regulation:"Revolvingdoor"limitations(CAGC§87407) 
Ethics&AB1234Training
Regulation:CAGC§53234etseq.(trainingrequirement) Resource:OnlineAB1234EthicsTrainingModule,hostedbyFPPC Resource:UnderstandingtheBasicsofPublicServiceEthicsLaws(ILG) ExpenseReimbursement(PismoBeach)
Policy:ResolutionRͲ2022Ͳ067

GovernmentCode1090SelfͲDealingProhibition
Regulation:CAGC§1090etseq.

HarassmentPreventionTraining(AssemblyBill1661)
Regulation:CAGC§53237etseq.

MaddyAct
Regulation:CAGC§54970etseq.

MunicipalCode(PismoBeach)
Regulation: www.pismobeach.org/municode
Regulation:Chapter2.20PlanningCommission
Regulation:Chapter12.16SpecialEventsCommittee
Regulation:Chapter2.42Felonyprohibition

PoliticalReformAct
Regulation:CAGC§81000etseq.
Resource:FPPCGift&HonorariaLimitations(DownloadLocalGiftsFactSheet) 
PublicRecordsAct(CPRA)
PAGE 35 OF 36
R-2024-012
Exhibit A
DocuSign Envelope ID: A0E1E38D-62C3-4CB2-8F4D-B10936B755B5

PismoBeachAdvisoryBodyHandbook|Rev.November2023|Page69 Regulation:CAGC§7920etseq.
Resource:CityofSanJosev.SuperiorCourt(publicrecordsonofficials'personaldevices) 
PoliticalActivitybyPublicOfficials
Regulation:CAGC§3201—3209

Stipends
Policy:ResolutionRͲ2020Ͳ015

Teleconference(Remote/Virtual)MeetingParticipationUnderAB2449 Policy:ResolutionRͲ2023Ͳ021












C. ConflictsandDisclaimer
Theprovisionsofvariousstatelaws,citylaws,Bylaws,Councilpolicies,andadministrativepolicies relatingtoAdvisoryBodiesaresummarizedandrestatedinthisHandbookfortheconvenienceof applicants,AdvisoryBodyMembers,andothers,andwhiletheinformationcontainedhereinisbelieved tobesubstantiallycorrect,itisnotintendedtoprovidelegaladvice.AdvisoryBodyMembersandothers usingthisinformationmustbearfullresponsibilityfortheirowndeterminationsastoalllegalstandards anddutiesandastoallfactualmattercontainedherein. Inaddition,regulationsexternaltothisHandbookthatimpactAdvisoryBodiesarefrequentlyupdated. IntheeventofconflictbetweenthisHandbookandtheprovisionsofCityCodeorCouncilͲadopted Bylaws,theCodeortheBylawswillcontrol.IntheeventofconflictbetweenthisHandbookandany otherCouncilpolicy,thenewerofthepolicieswillcontrol.NothinginthisHandbookisintendedto modifyorabridgestateorfederallaw.IntheeventofconflictbetweenthisHandbookandstateor federallaworconstitutionalprovision,thelattershallcontrol. PAGE 36 OF 36
R-2024-012
Exhibit A
DocuSign Envelope ID: A0E1E38D-62C3-4CB2-8F4D-B10936B755B5