PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.A
Meeting Date: April 16, 2024
TITLE:
Adoption of Meeting Minutes
RECOMMENDATION:
1.Adopt Minutes of the February 16, 2024 Special Workshop.
2.Adopt Minutes of the April 2, 2024 Regular Joint Meeting.
DISCUSSION:
Attached for the Council’s consideration are the draft minutes of the subject meetings for review and adoption.
FISCAL IMPACT:
There is no fiscal impact associated with the preparation or adoption of meeting minutes.
ATTACHMENTS:
1.Draft Minutes of the February 16, 2024 Special Workshop
2.Draft Minutes of the April 2, 2024 Regular Joint Meeting Submitted by:
Erica Inderlied, City Clerk
City Manager Approval:
Council Agenda 4-16-2024 9.A-1
DRAFT MINUTES
Pismo Beach City Council
Friday, February 16, 2024
Special Meeting—10:00 p.m.
147 Stimson Avenue, Meeting Room 1, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in a special meeting with Mayor Waage presiding.
CALL TO ORDER: 10:08 a.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman
Council Member Scott Newton
Staff Present:
Michael Codron, Interim Community Development Director
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer
David Fleishman, City Attorney
Jorge Garcia, City Manager
Erica Inderlied, City Clerk
Gordon Jackson, Director of Tourism and Events
Mike James, Assistant City Manager
Paul Lee, Battalion Chief
Jeff Smith, Chief of Police
Other staff present as noted below
2. PUBLIC COMMENT PERIOD
Call for public comment: No comment.
Council Agenda 4-16-2024 9.A-2
Attachment 1
3.AGENDA ITEMS
Item 3.A: Fiscal Years 2024 & 2025 Goals Update and Other Items (Garcia) Recommendation:
1.Provide direction to staff on additions or modifications to the adopted FY 2024 & FY 2025 Council Goals following the update provided at the regular meeting of January 16, 2024 (Garcia);
2.Receive the Capital Improvement Program Semi-Annual Report; provide direction to staff on options for the Pier Avenue Stairs project; provide other direction if desired (Fine);
3.Review the current parking in-lieu fee program, and provide direction to staff on any desired changes to Zoning Code parking requirements, in- lieu fee amounts, or other direction if desired (Codron, Feeser, Smith);
4.Review current affordable housing programs and projects, and provide direction to staff on policy changes, funding priorities, use of City-owned real property for the provision of affordable housing, or other direction if desired (Codron);
5.Review current purchasing authority thresholds and provide direction to staff on a proposed increase to the thresholds (Feeser);
6.Review the current sidewalk policy for residential development and provide direction to staff on any desired changes (Fine);
7.Review concept options for a refresh of the City’s park signs, and provide direction to staff if desired (Jackson).
1.Provide direction to staff on additions or modifications to the adopted FY 2024 & FY 2025 Council Goals following the update provided at the regular meeting of January 16, 2024.
Presenting staff:
Jorge Garcia, City Manager
Supplemental material submitted into the record.
Call for public comment: No comment.
Action: Consensus to provide the following direction to staff:
1.Evaluate options for and feasibility of a project to increase the size of the Council Chamber dais and staff tables, for potential inclusion in the Fiscal Year 2025 & 2026 Budget;
2.Schedule a City Council study session, no later than May 2024, on the topic of bluff erosion.
Council Agenda 4-16-2024 9.A-3
Attachment 1
In support: 5 Guthrie, Inman, Newton, Reiss, Waage
In opposition: 0
Absent: 0
Abstain: 0
Recused: 0
2. Receive the Capital Improvement Program Semi-Annual Report; provide direction to staff on options for the Pier Avenue Stairs project; provide other direction if desired.
Presenting staff:
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer
Jorge Garcia, City Manager
Supplemental material submitted into the record.
Call for public comment:
Ron Rodriguez commented.
Action: Consensus to provide the following direction to staff:
• Prior to initiating any future paving project work in Shell Beach, retain consultant services to conduct a Shell Beach drainage study; explore the possibility of an assessment district to fund any required improvements;
• Explore the feasibility of a ballot measure to both increase and extend the current half-cent sales tax enacted by Measure I, 2014 and return to the Council in time for consideration of a measure for the 2024 ballot.
In support: 5 Guthrie, Inman, Newton, Reiss, Waage
In opposition: 0
Absent: 0
Abstain: 0
Recused: 0
5. Review current purchasing authority thresholds and provide direction to staff on a proposed increase to the thresholds.
Presenting staff:
Nadia Feeser, Administrative Services Director
Jorge Garcia, City Manager
Council Agenda 4-16-2024 9.A-4
Attachment 1
Supplemental material submitted into the record.
Call for public comment: No comment.
Action: Consensus to direct staff to return to the Council with an updated Purchasing Policy incorporating the changes outlined in staff’s report, including, but not limited to, increasing the purchasing authority limits to $10,000 for designated employees/supervisors; $50,000 for Department Heads; and $100,000 for City Manager.
In support: 5 Guthrie, Inman, Newton, Reiss, Waage
In opposition: 0
Absent: 0
Abstain: 0
Recused: 0
3. Review the current parking in-lieu fee program, and provide direction to staff on any desired changes to Zoning Code parking requirements, in-lieu fee amounts, or other direction if desired.
Presenting staff:
Michael Codron, Interim Community Development Director
Nadia Feeser, Administrative Services Director
Jorge Garcia, City Manager
Jeff Smith, Chief of Police
Supplemental material submitted into the record.
Call for public comment: No comment.
Action: Consensus to provide the following direction to staff:
• Use the 2014 Downtown Vision and Strategic Plan as a concept guide for parking planning;
• Explore the following options for updating the parking in-lieu fee program:
o Increase the number of spaces that can be purchased by in-lieu fees, potentially up to 100%;
o Reduce parking requirements, in particular for downtown businesses that benefit from public parking facilities;
o Reduce the parking in-lieu fee to 25%, or less, of the actual cost of a new parking space, potentially on a sliding-scale basis; Council Agenda 4-16-2024 9.A-5
Attachment 1
o Launch a pilot program to implement desired parking program changes that could be implemented in the near-term, such as reducing fees on a sliding scale basis;
• Partner with the Chamber of Commerce to conduct a survey to determine the locations where employees of downtown businesses park for work, to help assure that downtown workers have cost- effective parking options;
• Pursue associated Zoning Ordinance updates.
In support: 5 Guthrie, Inman, Newton, Reiss, Waage
In opposition: 0
Absent: 0
Abstain: 0
Recused: 0
4. Review current affordable housing programs and projects, and provide direction to staff on policy changes, funding priorities, use of City-owned real property for the provision of affordable housing, or other direction if desired.
Presenting staff:
Michael Codron, Interim Community Development Director
Supplemental material submitted into the record.
Action: Consensus to provide the following direction to staff:
• Proceed with determining the feasibility of developing the “Pismo Marsh” parcel, APN 052-242-027, for the construction of affordable housing, in partnership with a third-party developer;
• Prioritize the creation workforce housing units and extra-low-income units as part of the project;
• Set aside $1.5 million of housing in-lieu fees for future use on such a project, while project feasibility is being determined;
• Pursue associated Zoning Ordinance updates.
In support: 5 Guthrie, Inman, Newton, Reiss, Waage
In opposition: 0
Absent: 0
Abstain: 0
Recused: 0
Council Agenda 4-16-2024 9.A-6
Attachment 1
7.Review concept options for a refresh of the City’s park signs, and provide direction to staff if desired.
Presenting staff:
Colleen Ghiglia, Recreation Manager
Jorge Garcia, City Manager
Gordon Jackson, Director of Tourism and Events
Supplemental material submitted into the record.
Action: Consensus to provide the following direction to staff:
•Proceed with the City-branded blue and yellow sign design; •Remove the pier “watermark” from the background of the design; •Install one large sign at Chumash Park and one small sign at Memory Park as a pilot;
•If no significant issues are identified thereafter, proceed with the installation of appropriately-located and appropriately-sized signs at all other City parks, with the exception of parks that have Master Plans;
•Return to the Parks, Recreation and Beautification Commission with concepts for new signs or kiosks to be located at City parks, showcasing the park’s history, to seek the Commission’s recommendation to the Council on the design of the signs and the extent of information to be included.
In support: 5 Guthrie, Inman, Newton, Reiss, Waage
In opposition: 0
Absent: 0
Abstain: 0
Recused: 0
6.Review the current sidewalk policy for residential development and provide direction to staff on any desired change.
Presenting staff:
Benjamin Fine, Public Works Director/City Engineer
Jorge Garcia, City Manager
Supplemental material submitted into the record.
Council Agenda 4-16-2024 9.A-7
Attachment 1
Action: Consensus to provide the following direction to staff:
• Return to the City Council with a policy resolution detailing a revised residential sidewalk development policy incorporating the following provisions:
o Require the development, by the project applicant, of residential sidewalks along the street frontage of a parcel for development projects involving new construction, which shall include the development of a subdivision, under the following circumstances:
Require the development of residential sidewalks for
properties located on streets where the width of City right-of- way is 50 feet or more;
Require the development of residential sidewalks on streets where sidewalk has already been developed on 50% or more of the street, regardless of the average width of City right-of- way;
o Exclude “Old Shell Beach” (consisting of streets between Vista Del Mar to the north and Cliff Avenue to the south) from these residential sidewalk development requirements;
• Revise the Shell Beach Design Guidelines as necessary to reflect these changes and return the Guidelines to the Planning Commission for a recommendation to the City Council.
In support: 5 Guthrie, Inman, Newton, Reiss, Waage
In opposition: 0
Absent: 0
Abstain: 0
Recused: 0
4. CITY COUNCIL COMMENTS AND REQUESTS
No action.
5. ADJOURNMENT
At 3:22 p.m.
APPROVED: ATTEST:
________________________________ ________________________________ Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 4-16-2024 9.A-8
Attachment 1
DRAFT MINUTES
Pismo Beach City Council
Pismo Beach Public Financing Authority Board
Tuesday, April 2, 2024
Regular Joint Meeting—5:30 p.m.
Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449 The City Council and Public Financing Authority Board of the City of Pismo Beach met this date in a regular session with Mayor Pro Tem/Vice-Chair Reiss presiding.
CALL TO ORDER: 5:30 p.m.
1.ROLL CALL:
City Council:
Present: Absent:
Mayor Pro Tem Mary Ann Reiss Mayor Ed Waage
Council Member Marcia Guthrie
Council Member Stacy Inman
Council Member Scott Newton
Public Financing Authority Board:
Present: Absent:
Vice-Chair Mary Ann Reiss Chair Ed Waage
Board Member Marcia Guthrie
Board Member Stacy Inman
Board Member Scott Newton
Staff Present:
Eric Eldridge, Engineering Manager
Nadia Feeser, Administrative Services Director
Scot Graham, Community Development Director
David Fleishman, City Attorney
Jorge Garcia, City Manager
Erica Inderlied, City Clerk
Gordon Jackson, Director of Tourism and Events
Mike James, Assistant City Manager
Paul Lee, Battalion Chief
Jeff Smith, Chief of Police
Other staff present as noted below
2.PLEDGE OF ALLEGIANCE
Community Development Director Graham led the Pledge of Allegiance.
Council Agenda 4-16-2024 9.A-9
Attachment 2
3.ACCEPTANCE OF AGENDA
No requests to reorder the agenda.
4.PRESENTATIONS
Item 4.A: Proclamation: Month of the Child (Early Care in Education Planning Council of San Luis Obispo)
Presented to Shelby West, Early Care in Education Planning Council of San Luis Obispo.
Item 4.B: Presentation: Introduction of New Employees
Community Development Director Graham introduced Cindy Jacinth, Planning Manager, and Brianna Whisenhunt, Administrative Secretary.
Police Chief Smith introduced, Joe Andrade, Police Officer, and Malia Hunsicker, Police Records Technician.
Engineering Manager Eldridge introduced Richard Blessing, Wastewater Plant Operator, and Daniel Contreras, Capital Projects Manager.
Tourism and Events Director Jackson introduced Emma Neath, Recreation Coordinator, Lindsey Overstreet, Recreation Coordinator, and Anita Price, Recreation Coordinator.
Item 4.C: Presentation: Recognition of Outgoing Advisory Body Members (Waage)
Mayor Pro Tem Reiss presented certificates of recognition to Charley Allcock, former Parks, Recreation, and Beautification Commissioner, and Emma Neath, former Special Events Committee Member.
The Council recognized the contributions of Sharyl Naftal, former Conference and Visitors Bureau Board / LBID Advisory Board Member and Special Events Committee Member, Mark Roemer, former Conference and Visitors Bureau Board / LBID Advisory Board Member, Eduardo Salame, former Parking Advisory Committee Member, and Shauna Wills, former Planning Commissioner.
5.PUBLIC COMMENT PERIOD
Call for public comment: No comment.
Council Agenda 4-16-2024 9.A-10
Attachment 2
6.CITY MANAGER’S REPORT
City Manager Garcia commented on various topics.
7.CITY ATTORNEY’S REPORT / CLOSED SESSION REPORT
City Attorney Fleishman had nothing to report.
8.COUNCIL COMMITTEE REPORTS
The Council reported on recent and upcoming meetings of various external bodies:
Council Member Inman:
Pismo Beach Conference and Visitors Bureau (CVB) Board / Lodging Business Improvement District (LBID) Advisory Board.
Council Member Guthrie:
San Luis Obispo County Homeless Services Oversight Council.
Mayor Pro Tem Reiss:
Chapman Estate Foundation Board.
9.CONSENT CALENDAR
Call for public comment: No comment.
Action: Adopt Consent Calendar.
Motion: Guthrie
Second: Newton
Vote: The motion passed on the following vote (Items 9.A through 9.G):
Ayes: 4 Guthrie, Newton, Inman, Reiss
Noes: 0
Absent: 1 Waage
Abstain: 0
Recused: 0
Item 9.A: Adoption of Meeting Minutes (Inderlied)
Recommendation:
Adopt Minutes of the March 19, 2024 Regular Meeting.
Council Agenda 4-16-2024 9.A-11
Attachment 2
Item 9.B: Payroll Register and Register of Demands (Feeser)
Recommendation:
1. Approve the Summary of Payroll Register for March 10, 2024;
2. Approve the Register of Demands for March 8, 2024 and March 15, 2024.
Item 9.C: Monthly Investment Transaction Report of the City’s Cash and Investments for February 2024 of Fiscal Year 2024 (Feeser)
Recommendation:
No action recommended; for information only.
Item 9.D: Annual Election of Officers; Pismo Beach Public Financing Authority (Feeser)
Recommendation:
Adopt a Resolution of the Board of Directors of the Pismo Beach Public Financing Authority conducting the annual election of officers.
Legislative Record: Resolution PFA-R-2024-001 adopted.
Item 9.E: Update on January 9, 2023 and January 12, 2017 Emergency Proclamations (Inderlied)
Recommendation:
No action recommended; for information only.
Item 9.F: Annual Report for Fiscal Year 2025 from the Pismo Beach Conference and Visitors Bureau / Lodging Business
Improvement District (LBID) Advisory Board; Declaration of the City Council’s Intention to Levy an Annual Assessment for the LBID for FY 2025 (Feeser)
Recommendation:
Adopt a Resolution approving the Annual Report for Fiscal Year 2025 from the Pismo Beach Conference and Visitors Bureau / Lodging Business Improvement District (LBID) Advisory Board, declaring the City Council’s intention to levy an annual assessment for the LBID for FY 2025, and directing the City Clerk to schedule a public hearing for April 16, 2024, to consider levying the assessment.
Legislative Record: Resolution R-2024-020 adopted.
Item 9.G: California Public Employees’ Retirement System (CalPERS) Additional Payment of $1.0 Million to Reduce the City’s Unfunded Pension Liability (Feeser)
Council Agenda 4-16-2024 9.A-12
Attachment 2
Recommendation:
Adopt a Resolution appropriating $1.0 million from the General Fund unassigned fund balance to provide additional discretionary payments of $500,000 to each of the City’s CalPERS Miscellaneous and Safety Police Tier 1 plans to reduce the City’s unfunded pension liability in Fiscal Year 2024.
Legislative Record: Resolution R-2024-021 adopted.
10.ITEMS PULLED FROM CONSENT
None.
11.PUBLIC HEARINGS
None.
12.BUSINESS ITEMS
Item 12.A: Police Department Semi-Annual Update (Smith) Recommendation:
Receive the Police Department Semi-Annual Update.
Presenting staff:
Jorge Garcia, City Manager
Jeff Smith, Chief of Police
Call for public comment: No comment.
Action: No action.
13.CITY COUNCIL COMMENTS AND REQUESTS
The Council commended Recreation Division staff for the Easter Egg-stravaganza event.
14.ADJOURNMENT
At 6:31 p.m.
APPROVED: ATTEST:
________________________________ ________________________________ Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 4-16-2024 9.A-13
Attachment 2