DocuSign Envelope ID: 76857713-E629-4D2B-A169-C66E228A086A RESOLUTION NO. R-2024-039
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,
CALIFORNIA AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT AMENDMENT #3 WITH SP MAINTENANCE SERVICES, INC. IN THE AMOUNT OF $61,892 PER YEAR FOR TWO YEARS OF PARKING LOT AND STREET SWEEPING FOR FISCAL YEARS 2025 AND 2026
WHEREAS, on May 15, 2018, the City Council authorized a professional services agreement with SP Maintenance Services, Inc. (SP Maintenance) for parking lot and street sweeping services; and
WHEREAS, Amendment #1 was executed under the City Manger's authority in February 2021 to add the newly constructed parking lot on Shell Beach Road to the scope of work; and
WHEREAS, on April 19, 2022, the City Council approved Amendment #2 to continue parking lot and street sweeping through June 30, 2024; and WHEREAS, SP Maintenance provided a quote of $61,892 per year, for two years to continue with parking lot and street sweeping services through June 30, 2026; and WHEREAS, the FY 2025 General Fund Public Works Department Facilities Division Streets Activity contract services budget has sufficient budget available that can be used for these services.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to execute Contract Amendment #3 (Exhibit A) with SP Maintenance Services, Inc. in the amount of $61,892 per year, $123,784 for two years of parking lot and street sweeping in fiscal years 2025 and 2026.
UPON MOTION OF Council Member Newton, seconded by Mayor Pro Tern Reiss, the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 4t" day of June 2024, by the following vote:
AYES:
5 Newton, Reiss, Inman, Guthrie, Waage
NOES:
0 ABSENT:
0 ABSTAIN:
0 RECUSED:
0 Approved: D°cusigned by, Attest:E
°°°
Esc �
ED58
24E053144A9_.. .
Ed Waage, Mayor Erica Inderlied, City Clerk
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R-2024-039
DocuSign Envelope ID: 76857713-E629-4D2B-A169-C66E228A086A IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Pismo Beach, California, on 6/6/2024
DocuSigned by:
1F3729F7C9824AA...
Erica Inderlied, City Clerk
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R-2024-039
DocuSign Envelope ID: 76857713-E629-4D2B-A169-C66E228A086A Exhibit A
AMENDMENT # 3
to the
JULY 1, 2018 AGREEMENT BETWEEN THE CITY OF PISMO BEACH
AND SP MAINTENANCE SERVICES, INC.
Pursuant to the July 1, 2018 Agreement for Professional Services between the City of Pismo Beach, hereinafter referred to as "City," and SP Maintenance Services, Inc., hereinafter referred to as "Vendor," City and Vendor hereby agree as follows:
Additional services shall be performed as set forth in the proposal dated May 22, 2024, which is attached hereto and by this reference made a part hereof.
2. Compensation for and timing of the additional services shall be as set forth in the referenced proposal. Compensation for the additional services shall not exceed the amount of sixty-one thousand eight hundred ninety-two dollars ($61,892) per year, one hundred twenty-three thousand seven hundred eighty-four dollars ($123,784) for two years, without prior written approval of the City.
3. The revised fee under the July 1, 2018 contract, plus addendums 1-3, is four hundred forty- seven thousand seven hundred thirty-one dollars and fifty cents ($447,731.50).
4. The term end date of the agreement is hereby revised to June 30, 2026.
5. All other provisions of the subject agreement between City and Vendor shall remain in full force and effect.
Signatures begin on next page.
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R-2024-039
DocuSign Envelope ID: 76857713-E629-4D2B-A169-C66E228A086A Exhibit A
CITY:
City of Pismo Beach, a Municipal Corporation
Signed:
Name: Benjamin A. Fine, P.E.
Title: Director of Public Works/City Engineer
Dated:
Signed:
Name: Jorge E. Garcia
Title: City Manager
Dated:
ATTEST:
Signed:
Name: Erica Inderlied
Title: City Clerk
APPROVED AS TO FORM:
Signed:
Name: David M. Fleishman
Title: City Attorney
Attachment: Cost Proposal
VENDOR:
SP Maintenance Services, Inc.
Signed:
Name:
Title:
Dated:
Address for giving notice:
(if changed from prior agreement)
Email address for official communications:
(if changed from prior agreement)
Vendor Representative:
(if changed from prior agreement)
Name/Title:
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R-2024-039
DocuSign Envelope ID: 76857713-E629-4D2B-A169-C66E228A086A Exhibit A
MAINTENANCE
sweeping pressure -washing lighting janitorial
734 Ralcoa Way, Arroyo Grande, CA 93420
Phone: (805) 343-9999
\ Via Email/Mail
May 22, 2024
Billy Haas, Facilities Manager
City of Pismo Beach — Public Works Dept.
760 Mattie Road
Pismo Beach, CA 93449
RE: Request for 21d/Final Contract Extension
& Rate Increase Effective 07/01/2024
This letter is to request the opportunity to proceed with services under the 2nd and fmal extension allowed as part of the current contract between City of Pismo Beach and SP Maintenance for "Parking Lot and Street Sweeping" within city limits.
Accompanying this letter is the list of "Routes" including both current rate and our requested increases for the term of July 1, 2024 through June 30, 2026 to meet growing economic costs.
If you have any questions, concerns or would like to schedule a meeting to discuss our services and rates, please contact my office so that we may coordinate our continued business relationship.
Sincerely,
Sean St. Denis, President
SP Maintenance Services, Inc.
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R-2024-039
DocuSign Envelope ID: 76857713-E629-4D2B-A169-C66E228A086A Exhibit A
PARKING LOT & STREET SWEEPING ROUTES
Proposed Contract Extension - 10% Increase
Effective July 1, 2024 - June 30, 2026
ROUTES CURRENT RATE 1 2024 INCREASE
ANNUALLY
Route #1 $1,188.00 $1,307.00
Stub Streets:
West of U.S. 101 from Price to the end of the street at U.S. 101 Includes: Bay, Harloe, San Luis, Hollister, Pismo, Main, Pomeroy, Stimson and Oceanview.
Route #2 $3,432.00 $3,775.00
Downtown Core:
Includes: Pomeroy and Hinds from Dolliver to the Pier Parking Lot. Cypress from Main to Stimpson, Main from Dolliver to the southern end of the street, and Dolliver from Main to Hinds.
Parking Lots Group #1 $47,190.00 $51,909.00
Includes: Pier, Addie Street, Upper Pomeroy, Main Street South, Main Street North, Chamber of Commerce and the Price Street Diagonal Parking.
Parking Lots Group #2 $3,960.00 $4,356.00
Includes: Ira Lease Park, Mary Harington Park, Pismo Vets Hall, Chumash Park, Dinasaur Caves Park, City Hall, Shell Beach Vets Hall, Spy Glass Park„ The Bluffs Park, Police Department, Shell Beach Tennis Courts, Shell Beach Basket Ball Courts and Shell Beach Road Parking Lot.
Amendment 1/2021- Shell Beach Parking Lot (1x per month) $495.00 $545.00 Added: 1465 Shell Beach Road Parking Lot - 1x per month. $56,265.00 $61,892.00
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R-2024-039