Mid -Cycle Budge Adjustments
Agenda -
By Nadia Feeser, Administrative Services Director
CENTRAL 0
Meeting Date: August 6, 2024
wii,:I I c1r11Nt COAST BLUE
•
Mid-CycleBudget A • for
• FY 2025
City Mid-Cycle Budget Adjustments
New Job Specification for Community Service Technician and an updated Combined Salary Schedule effective August 12, 2024 CENTRoL
Central Coast Blue Regional Recycled Water Authority FY 2025 Budget
COAST BLUE:
CITY OF
AS�O 8E4`��
Proposed Budget A •
ImpactFiscal by ' • •
FY 2024 Proposed FY 2025 Proposed
Budget Adjustment Budget Adjustment
Category Fiscal Impact Fiscal Impact
Revenue Projections $ 814,277.00 $ (281 ,147.00) Project Adjustments 68,814.79 (3,215,000.00)
Operating costs (600,190.02) (2,424,110.00) Debt - (1 ,154,662.22)
New Initiatives - (381 ,900.00)
LBID Improvements - (320,000.00)
Shift funding - 24,707.00
Align Budget with Actuals 1 ,044,803.00 (99,918.00) Central Coast Blue JPA - (69,728.00)
Total Fiscal Impact $ 1,327,704.77 $ (7,921,758.22) �TYOp Fiscal Impact: Negative amounts reflect additional costs or reduced revenues, and positive s
amounts reflect reduced costs or additional revenues
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Proposed Mid-Cycle Budget Adjustments — Fiscal Impact General Fund Reserve
• Restoration of General Fund Reserve $2.0
million
• Council previously allocated $2.0
million from General Fund Reserve to
i� support PAYG for Public Safety Facility
to free up funds to support other City
priorities
• Updated General Fund financial plan
has sufficient funds to support $2.0
million vs General Fund Reserve
Staff recommends restoring $2.0
million in General Fund Reserve in FY
2024
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Proposed Budget A •
ImpactFiscal on •
A B C D = C - B E
FY 2025
FY 2024 FY 2024 Year- Variance Year-End
FY 2023 Revised End Projected (Actuals- Projected ($thousands) Actuals Budget Actuals Budget) Actuals Unassigned Fund Balance $ 8,469 $ 19,236 $ 19,236 $ - $ 9,549 Committed Fund Balance 17,259 5,798 5,798 - - a Beginning Fund Balance 25,727 25,034 25,034 - 9,549 b Operating Revenues 32,544 31,724 32,752 1,028 32,728 c Operating Expenditures 24,665 30,210 25,631 (4,579) 32,406 d = b - c Net Operating Surplus/(Deficit) 7,879 1,514 7,121 5,607 322 e One-time Revenues 337 709 387 (322) 500 f One-time/Capital Expenditures 8,098 22,775 13,567 (9,208) 2,995 9 =
a+d+e-f Ending Fund Balance $ 25,845 $ 4,481 $ 18,974 $ 14,493 $ 7,376 Unassigned Fund Balance $ 15,829 $ 926 61 $ 5,285 3 45 Committed Fund Balance 5,798 - 9,208 9,208 - Contribution to Reserves 811 217 217 - 549 Budget Stabilization Set-Aside 2,000 2,000 2,000 - 2,000 (TYOF TOT 1% Set-Aside for PSF 1,407 1,338 1,355 18 1,371
Proposed Budget Adjustments :
Revenue Projections
FY 2024 Proposed FY 2025 Proposed
Description Budget Adjustment Budget Adjustment Revenues
General Fund Half-Cent Sales Tax Revenues 27,470.00 General Fund Interest Earnings 550,357.00 300,000.00 General Fund Property Tax Actuals and Projection 263,920.00 125,483.00 General Fund Sales Tax Revenues 127,900.00 General Fund TOT Projection (730,000.00) LBID Fund LBID Assessment Improvements (66,000.00) Revenues Projection
LBID Fund LBID Assessment Revenues (66,000.00) Projection
Water Enterprise Fund Impact Fee Transfers 44,472.00 Wastewater Treatment Fund Impact Fee Transfers 529,139.00 Subtotal Revenues $ 1,387,888.00 $ (281,147.00) Expenditures
Water Expansion Fund Impact Fee Transfers 44,472.00 Wastewater Expansion Impact Fee Transfers 529,139.00 Subtotal Expenditures $ 573,611.00 $Y - Net Fiscal Impact (Revenues - Expenditures) $ 814,277.00 $ (281,147.00) CIT OF
A�S�O 8E4��
Proposed Budget Adjustments:
Project Adjustments
• One-time project adjustments to reflect additional
project costs, cost savings from completing projects,
deferring projects, and adjusting project funding. -" r
• Net Fiscal Impact: net additional cost compared to
budget of $1.1 million in FY 2024 and $3.2 million in FY 1 2025
• De-appropriate budget for projects:
• Defer $1.1 million Shell Beach parking lot project in FY 2024
• Reducing the Bello Bridge grant funds by $1.0 million — already fully reimbursed for project construction
• Ocean Boulevard Improvements project revenue and
expenditure budget to reflect construction .>
completion ELI 4F
Proposed Budget Adjustments : Project Adjustments Parti1 van
nacc 11 festal plus New projects/Additions to projects:
1 vQn OCCes5i 61e SiQI
Paring bt ri9nt.tYp•
wr �� �, �• • $2.60 million for the Ventana Sports Courts project 3 $500 thousand in the Public Art Account
associated with the Public Safety Facility
/ $225 thousand for additional Public Safety Facility relocation costs
-�r • '� 4 $100 thousand for the Fire Station 63 roof repair . Entry sign
�.�
Trash ana r
eiterack $100 thousand for the Public Safety Facility construction underground utility and piping
specialty inspections
rI!fence $
/ 35 thousand for the Shell Beach Veterans' Hall
N
s
/ SWfloor replacement
�( Retainin9 curb,
height vanes 0 to 9'
s'tail chain rink fence
w Shaae canopy and 1
Proposed Budget Adjustments : Operating Costs
Proposed budget adjustments reflect various operating cost adjustments to reflect current operations based on existing agreements Net fiscal impact: net increase in costs across all funds compared to budget of$0.6 million in FY 2024 and $2.4 million in FY 2025 Litigation expenses: $0.9 million in FY 2024 and $1.1 million in FY 2025 for litigation expenses in the Wastewater Enterprise Fund. Increase �-` by$500,000 to reflect recent legal settlement.
Grover Beach Dispatch Services reduction: de-appropriate $49 thousand in revenues in FY 2024 and $0.6 million in revenues in FY 2025, and de-appropriate $0.30 million in related personnel costs associated with hiring three dispatchers.
Carrying forward vehicle budget: carryforward the unspent vehicle budget for purchases from FY 2024 to FY 2025 of$767,530.00 in the Motor Vehicle Fund for a net fiscal impact of$0 over both fiscal years.
L1TY OF
Increase in cleaning services: increase sidewalk cleaning services, expand cleaning services for Shell Beach litter removal and cleaning services, and support cost of service increases, $165 thousand in the General Fund in both FY 2024 and FY 2025 to cover those agreements.
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0 Proposed Budget Adjustments : Debt Service Payments FY 2025 Proposed
Description Fund Budget Adjustment 11 Revenues 1i1!• lit, !��- ,ors za— -1 Public Safety Facility 2024 Lease Revenue Bonds General Fund $ 600,000.00 ■ � m.i m r dui
Public Safety Facility 2024 Lease Revenue Bonds Public Financing Agency 1,522,975.00 t�n ;.1 Subtotal Revenues $ 2,122,975.00 ' ..-E.." 11 W" #.
Expenditures
2012 WW Bond Redemption Wastewater Treatment $ (370,812.78) Y Fund
Public Safety Facility 2024 Lease Revenue Bonds General Fund 1,522,975.00 Public Safety Facility 2024 Lease Revenue Bonds Public Financing Agency 1,522,975.00 Public Safety Facility 2024 Lease Revenue Bonds Parking Enterprise Fund 600,000.00 Public Safety Facility Bond Trustee Services General Fund 2,500.00 Subtotal Expenditures $ 3,277,637.22
Net Fiscal Impact(Revenues - Expenditures) $ (1,154,662.22) ... .
31 Ax
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Proposed Budget Adjustments :
New Initiatives a
• Net Fiscal Impact: net additional cost compared to
budget of $382 thousand in FY 2025
• implementing new technology to make City staff more
efficient: bidding software, Fire Channel radio repair; GIS software; Corporation Yard Fiber Internet
replacement; GIS services
• contracting out the business license service to provide audits of businesses out of compliance, including ••==:=== requiring all property owners to get a business license for short-term rentals ($37.8 K) �•����+- • providing additional concrete and asphalt repairs ($50K) and beautification ($15K) throughout the city
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CITY OF
AS�O 8E4`��
Proposed Budget Adjustments : LBID Improvements
• City-led and LBID collaborative enhancements to be
funded by the LBID 1% for physical improvements to
improve the quality of public spaces, creating a more
inviting atmosphere for our tourists and visitors
• Net Fiscal Impact: net additional cost compared to
budget of $320 thousand in FY 2025
•Annual beautification fund $50K
• Butterfly Grove Trail Signage Enhancement $50K Signage&Wayfinding • Butterfly Grove Enhanced Parking and Crosswalk Safety Design $100K
• Christmas Decorations $120K
• Pismo Beach Information Center $50K
•Stewardship Banner Program $25K BeachPismo
•Special Events and Festival Seed Funding $50K Stewardshl • Defer Downtown Boardwalk Extension Study $(125)K
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SEA CHANGE a E
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Proposed Budget Adjustments :
Shift Funding
FY 2024 Proposed FY 2025 Proposed
Description Fund Budget Adjustment Budget Adjustment Revenues
Shift Chapman Estate available funds to support Chapman Chapman Estate Fund $ (25,702.00) Improvements project,reduce General Fund contribution
Shift budget from Capital Projects Fund to Motor Vehicle Capital Projects (187,726.00) Fund
Shift budget from Capital Projects Fund to Motor Vehicle Motor Vehicle Fund Fund
Subtotal Revenues $ (187,726.00) $ (25,702.00) Expenditures
Centralize Advisory Board Stipends,move to City Council Parking Enterprise Fund $ (1,500.00) Centralize Advisory Board Stipends,move to City Council General Fund 2,495.00 budget
Shift Chapman Estate available funds to support Chapman General Fund (25,702.00) Improvements project,reduce General Fund contribution
Shift Chapman Estate available funds to support Chapman Chapman Estate Fund (25,702.00) Improvements project,reduce General Fund contribution
Shift budget from Capital Projects Fund to Motor Vehicle Capital Projects (187,726.00) Fund
Shift budget from Capital Projects Fund to Motor Vehicle Motor Vehicle Fund Fund
�yTY Op Subtotal Expenditures $ (187,726.00) $ (50,409.00) Net Fiscal Impact(Revenues-Expenditures) $ - $ 24,707.00 A�S�O 8E4��
Proposed Budget Adjustments : Align Budget to Actuals FY 2024 Proposed FY 2025 Proposed
Description Fund Budget Adjustment Budget Adjustment Revenues
il
Align Budget with Actuals General Fund $ (11,681.00) $ (11,681.00) Align Budget with Actuals Motor Vehicle Fund 41,202.00 oSubtotal Revenues $ (11,681.00) $ 29,521.00 Expenditures
Align Budget with Actuals General Fund $ (1,056,484.00) $ 97,139.00 Align Budget with Actuals Water Enterprise Fund 1,600.00 Align Budget with Actuals Wastewater Treatment 1,600.00 Fund
Align Budget with Actuals Motor Vehicle Fund 29,100.00 Subtotal Expenditures $ (1,056,484.00) $ 129,439.00 Net Fiscal Impact(Revenues - Expenditures) $ 1,044,803.00 $ (99,918.00) L1TY OF
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New Community Services Technician Position
• Proposed new job specification for Community Service Technician and an updated Combined Salary Schedule
effective August 12, 2024.
• Community Service Technician classification -
consolidated from three part-time positions into one full- time position.
• Full-time Community Service Technician position will provide:
• consistent oversight for downtown municipal code
r violations,
• the ability for additional duties including towing
vehicles, writing reports, and booking property.
• Required to successfully complete a background check and a Field Training Program.
• Staff will come back to Council at a later date if additional personnel budget is needed.
Proposed Budget Adjustments: FY 2025 Central Coast Blue JPA FY 2025 Proposed
CENTRAL Description Fund Budget Adjustment Revenues
Land lease revenue payments Water Central Coast Blue JPA $ 3,389.76 Land lease revenue payments WW Central Coast Blue JPA 6,882.24 Subtotal Revenues $ 10,272.00
Expenditures
AL Central
Coast Blue-audit costs Water Central Coast Blue JPA $ 6,600.00 Central Coast Blue-audit costs WW Central Coast Blue JPA 13,400.00 Central Coast Blue- professional services Water Central Coast Blue JPA 19,800.00 Central Coast Blue- professional services WW Central Coast Blue JPA 40,200.00 COAST BLUE: Subtotal Expenditures $ 80,000.00 Net Fiscal Impact (Revenues - Expenditures) $ (69,728.00) L1TY OF
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Proposed Budget Adjustments : Fiscal Impact by Fund - City FY 2024 Proposed FY 2025 Proposed FY 2024 Proposed FY 2025 Proposed Fund Type Budget Adjustment Budget Adjustment Fund Type Budget Adjustment Budget Adjustment General Fund Rev $ 786,533.00 $ 357,582.00 Water Tax Lopez State Rev 200,000.00 - General Fund Exp (1,177,687.78) 4,276,403.00 Water Tax Lopez State Exp - 34,364.00 Subtotal General Fund Net 1,964,220.78 (3,918,821.00) Subtotal Water Tax Lopez State Net 200,000.00 (34,364.00) Half Cent Sales Tax Fund Exp (1,000,000.00) 1,000,000.00 Water Construction Fund Rev - Subtotal Half Cent Sales Tax Fund Net 1,000,000.00 (1,000,000.00) Water Construction Fund Exp Housing In Lieu Fee Exp 30,000.00 Subtotal Water Construction Fund Net - Subtotal Housing In Lieu Fee Net (30,000.00) Water Expansion Fund Exp, 44,472.00 LBID Fund Rev (132,000.00) Subtotal Water Expansion Fund Net (44,472.00) LBID Fund Exp (7,001.00) 320,000.00 Wastewater Treatment Fund Rev 529,139.00 - Subtotal LB/D Fund Net 7,001.00 (452,000.00) Wastewater Treatment Fund Exp 944,712.00 756,501.22 Chapman Estate Fund Rev 20,000.00 (25,702.00) Subtotal Wastewater Treatment Fund Net (415,573.00) (756,501.22) Chapman Estate Fund Exp 20,000.00 (22,662.00) Wastewater Capital Projects Exp (1,123.87) Subtotal Chapman Estate Fund Net - (3,040.00) Subtotal Wastewater Capital Projects Net 1,123.87 - Capital Projects Rev (3,260,612.11) 2,905,000.00 Wastewater Expansion Exp 529,139.00 Capital Projects Exp (1,938,386.68) 2,725,000.00 Subtotal Wastewater Expansion Net (529,139.00) - Subtotal Capital Projects Net (1,322,225.43) 180,000.00 Pier Enterprise Fund Rev - 5,000.00
Park Development Fund Exp 190,000.00 Pier Enterprise Fund Exp 20,000.00 20,000.00 Subtotal Park Development Fund Net (190,000.00) Subtotal Pier Enterprise Fund Net (20,000.00) (15,000.00) Impact Fees Exp 46,000.00 Parking Enterprise Fund Exp, 13,295.00 677,094.00 Subtotal Impact Fees Net (46,000.00) Subtotal Parking Enterprise Fund Net (13,295.00) (677,094.00) Public Financing Agency Rev 1,522,975.00 Technology Service Fund Rev (226,071.67) 167,300.00 Public Financing Agency Exp 1,522,975.00 Technology Service Fund Exp (226,071.67) 167,300.00 Subtotal Public Financing Agency Net -
Subtotal Technology Service Fund Net - - Water Enterprise Fund Rev 44,472.00 - Motor Vehicle Fund Rev 41,202.00 �rY of Water Enterprise Fund Exp 266,270.00 121,680.00 � Motor Vehicle Fund Exp (721,861.55) 828,732.00 Subtotal Water Enterprise Fund Net (221,798.00) (121,680.00) Subtotal Motor Vehicle Fund Net 721,861.55 (787,530.00) Total All Funds $ 1,327,704.77 $ (7,852,030.22) SH09SA`
Proposed Budget A • ustments: Fiscal Impact by •
CCB JPA
FY 2025 Proposed
Fund Type Budget Adjustment
Water Central Coast Blue JPA Rev 3,389.76
Water Central Coast Blue JPA Exp 26,400.00
Subtotal Water Central Coast Blue JPA Net (23,010.24) WW Central Coast Blue JPA Rev 6,882.24
WW Central Coast Blue JPA Exp 53,600.00
Subtotal WW Central Coast Blue JPA Net (46,717.76) Total Central Coast Blue JPA Funds $ (69,728.00)
CENTRAL
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A�Sti0a�A�� COAST BLUE:
Resolutions
I yO 1. Resolution for Mid-Year Budget Adjustments 1 .A. Exhibit A to Resolution: Summary of Budget Adjustments by Fund and Fiscal Year for FY 2024 and FY 2025
A'S10Be 1 .B Exhibit B to Resolution: Community Services Technician Job Classification
1 .0 Exhibit A to Resolution: Combined Employee Salary Schedule effective August 12, 2024
*modify by adding $500K for Litigation costs in the FY 2025 CENTRAL Wastewater Enterprise Funds
16•
2. Resolution for Mid-Year Budget Adjustments for the Central COAST BLUE: Coast Blue Regional Recycled Water Authority
2.A. Exhibit A to Resolution: Summary of Budget Adjustments by Fund and Fiscal Year for FY 2024 and FY 2025 for Central Coast Blue JPA
CITY OF
AS�O 8E4`��