Docusign Envelope ID:44A9C37E-40A9-4803-B701-547F9B58F137 RESOLUTION NO. R-2024-051
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,
CALIFORNIA AUTHORIZING THE PURCHASE OF FOUR REPLACEMENT
VEHICLES FOR THE POLICE DEPARTMENT FROM JIM SHORKEY FORD IN THE AMOUNT OF $243,948.52, AND APPROPRIATING RELATED BUDGET
ADJUSTMENTS
WHEREAS, the Police Department has four vehicles scheduled for replacement, two of which have previously been ordered but due to vehicle shortages the order was cancelled; and
WHEREAS, the City's Purchasing Policy permits sole source procurements when the City Manager, after conducting a thorough review of available sources, determines that only one provider can supply the required item or service; following extensive outreach to multiple vendors, it was found that only Jim Shorkey Ford can meet the City's needs; therefore, staff recommends that the Council approve the agreement as a sole source procurement; and
WHEREAS, staff has been able to locate four Ford F-150s to replace PD 201 and PD 211, as well as PD 212 and PD 213; and
WHEREAS, once the vehicles have been received, staff will send them out to install the additional equipment needed to bring them into service.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizing the purchase of four replacement vehicles (PD 201, 211, 212, and 213) for the Police Department from Jim Shorkey Ford in the amount of $243,948.52 (quotes provided as Exhibit A).
BE IT FURTHER RESOLVED that the City Council of the City of Pismo Beach hereby appropriates a revised total of $47,110, including a reduction of$2,441 each for vehicles PD 201 and PD 202 and an increase of $25,996 each for vehicles PD 212 and PD 213, in FY 2025 in the Motor Vehicle Replacement Fund from the Motor Vehicle Replacement Fund available fund balance, including appropriating any related transfers or allocations to the Motor Vehicle Replacement Fund from the General Fund.
UPON MOTION OF Council Member Inman, seconded by Council Member Mayor Pro Tern Reiss, the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 6t" day of August 2024, by the following vote:
AYES: 5 Inman, Reiss, Guthrie, Newton, Waage
NOES: 0
ABSENT: 0
ABSTAIN: 0
PAGE 1 OF 8
R-2024-051
Docusign Envelope ID:44A9C37E-40A9-4803-B701-547F9B58F137 RECUSED: 0
Approved: Attest:
E
D olc uS igned by: oDFo37S9igFl7nCeed9 8b2y4:
,D58lE 4A9 E12 AA...Ed Waage, Mayor Erica Inderlied, City Clerk IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Pismo Beach, California, on 8/8/2024
EDocuSigned by:
1F3729F7C9824AA...
Erica Inderlied, City Clerk
PAGE 2OF8
R-2024-051
Docusign Envelope ID:44A9C37E-40A9-4803-B701-547F9B58F137 Exhibit A
leuHORKE�+! PD245(previously PD201)
Current Registration-$71.00
13230 RT 30 PO BOX 446
Irwin,PA 15642 Date: 7/15 24 Current California Highway Patrol-$32.00 Phone:724-382-3366 Quote#SB71524 Current Vehicle License Fee-$343.00 www.dimshorkey.com
Current County Service Authority for Freeway Emergencies Fee-$1.00 Bill To: CITY OF PISMO BEACH Service To: CITY OF PISMO BEACH Current Smog High Polluter Repair Fee-$6.00 760 MATTE ROAD 760 MATTE ROAD
PISMO BEACH CA 93449 PISMO BEACH CA 93449 Original Smog Abatement-$6.00 Alt Fuel/Tech Smog Fee-$8.00
PO# Sales Rep Service Date PA COSTAR# Due Date Current Auto Theft and/or DUI Crime Deterrence Program-$1.00 SE _ I
Current Air Quality Management District-$6.00
ANTITY Description COLOR it Price Line Total it
2024 FORD F150 RESPONDER BLACK 52,621.00 52,621.00 Alt FueUTech Reg Fee-$3.00 1 FTFW 1 P82RKD04863
STOCK#5F8564 Current Fingerprint ID 2-$2.00 Current Transportation Improvement Fee-$194.00
Use/Sales Tax-$3815.00
City Vehicle Use/Sales Tax-$263.00
Reflectorized License Plate Fee-$1.00
DOC FEE 464.00
TRANSPORTATION 3,150.00 3,150.00
TotalTotal�752.00
Subtotal 56,235.00
AUTHORIZED SIGNATURE Discount
Discount Amount 0.00
TOTAL 56,235.00
PAID
TOTAL DUE 56,235.00
THANK YOU FOR YOUR BUSINESS!
PAGE 3OF8
R-2024-051
Docusign Envelope ID:44A9C37E-40A9-4803-B701-547F9B58F137 Exhibit A
HORKEG)
13230 RT 30 PO BOX 446
Irwin,PA 15642 Date: 7/15 24
Phone:724-382-3366 Quote#SB71524
www.dimshorkey.com
Fees
Bill To: CITY OF PISMO BEACH Service To: CITY OF PISMO BEACH 760 MATTE ROAD 760 MATTE ROAD
Grand Total Registration Fees $4.752.00 PISMO BEACH CA 93449 PISMO BEACH CA 93449 Total Use/Sales Tax $4.078.00
Total Registration Fees $674.00 PO# Sales Rep Service Date PA COSTAR# Due Date SB
FEE DETNta 0 QUANTITY Description COLOR it Price Line Total 1 2024 FORD F150 RESPONDER BLACK 52,621.00 52,621.00 ITEM FEE 1 FTFW 1 P886RKDO5028
STOCK#5F8558
Current Registration 71.00
Current California Highway Patrol 32.00
Current Vehicle License Fee 343.00
Current County Service Authority for Freeway Emergencies Fee 1.00 Current Smog High Polluter Repair Fee 6.00
Original Smog Abatement 6.00
Alt Fuel/Tech Smog Fee 8.00 DOC FEE 464.00 TRANSPORTATION 3,150.00 3,150.00
Current Auto Theft and/or DUI Crime Deterrence Program 100 Current Air Quality Management District 6.00 Alt Fuel/Tech Rag 1- 3.00
Subtotal 56,235.00
Current Fingerprint ID 2 2.00 AUTHORIZED SIGNATURE Discount Current Transportation Improvement Fee 194.00 Discount Amount 0.00
TOTAL 56,235.00
Use/Sales Tax 3.81500 PAID
City Vehicle Use/Sales Tax 263.00
TOTAL DUE 56,235.00
THANK YOU FOR YOUR BUSINESS!
PAGE 4OF8
R-2024-051
Docusign Envelope ID:44A9C37E-40A9-4803-B701-547F9B58F137 Exhibit A
PD246(previously PD211)
Current Registration-$71.00
Current California Highway Patrol-$32.00
Current Vehicle License Fee-$343.00
Current County Service Authority for Freeway Emergencies Fee-$1.00 Fees
Current Smog High Polluter Repair Fee-$6.00
Original Smog Abatement-$6.00 Grand Total Registration Fees $4352.00 Alt Fuel/Tech Smog Fee-$8.00 Total Use/Sales Tax $4.078.00 Current Auto Theft and/or DUI Crime Deterrence Program-$1.00 Total Registration Fees $674.00 Current Air Quality Management District-$6.00 FEE OETau 0 Alt FueVTech Reg Fee-$3.00
ITEM FEE
Current Fingerprint ID 2-$2.00
Current Registration 77.00
Current Transportation I mprove ment Fee-$194.00 Current California Highway Patrol 3200 Use/Sales Tax-$3815.00 Current Vehicle License FEE 343.00 Current County Service Authority for Freeway Emergencies Fee 100 City Vehicle Use/Sales Tax-$263.00
Current Smog High Polluter Repair Fee 600
Reflectorized License Plate Fee-$1.00 Original Smog Abatement 6.00 Alt Fuel/Tech Smog Fee 800
Total-$4752.00 Current Auto Theft and/or DUI Crime Deterrence Program 1.00 Current Air Quality Management District 600 Alt Fuel/Tech Reg Fee 300
Current Fingerprint ID 2 200
Current Transportation Improvement Fee 194.00 Use/Sales Taz 3.81500
City Vehicle Use/Sales Tax 263,00
PAGE 5OF8
R-2024-051
Docusign Envelope ID:44A9C37E-40A9-4803-B701-547F9B58F137 Exhibit A
leu �+! PD247(previously PD212)
eWWRKE
Current Registration-$71.00
13230 RT 30 PO BOX 446
Irwin,PA 15642 Date: 7/15 24 Current California Highway Patrol-$32.00 Phone:724-382-3366 Quote#SB71524 Current Vehicle License Fee-$343.00 www.dimshorkey.com
Current County Service Authority for Freeway Emergencies Fee-$1.00 Bill To: CITY OF PISMO BEACH Service To: CITY OF PISMO BEACH Current Smog High Polluter Repair Fee-$6.00 760 MATTE ROAD 760 MATTE ROAD
PISMO BEACH CA 93449 PISMO BEACH CA 93449 Original Smog Abatement-$6.00 Alt Fuel/Tech Smog Fee-$8.00
PO# Sales Rep Service Date PA COSTAR# Due Date Current Auto Theft and/or DUI Crime Deterrence Program-$1.00 SE _ I
Current Air Quality Management District-$6.00
ANTITY Description COLOR it Price Line Total it
2024 FORD F150 RESPONDER BLACK 52,621.00 52,621.00 Alt FueUTech Reg Fee-$3.00 1FTFW1P82RKD04765 Current Fingerprint ID 2-$2.00 STOCK#51`8559
Current Transportation I mprovement Fee-$194.00
Use/Sales Tax-$3815.00
City Vehicle Use/Sales Tax-$263.00
Reflectorized License Plate Fee-$1.00
DOC FEE 464.00
TRANSPORTATION 3,150.00 3,150.00
Total-$4752.00
Subtotal 56,235.00
AUTHORIZED SIGNATURE Discount
Discount Amount 0.00
TOTAL 56,235.00
PAID
TOTAL DUE 56,235.00
THANK YOU FOR YOUR BUSINESS!
PAGE 6OF8
R-2024-051
Docusign Envelope ID:44A9C37E-40A9-4803-B701-547F9B58F137 Exhibit A
HORKEG)
13230 RT 30 PO BOX 446
Irwin,PA 15642 Date: 7/15 24
Phone:724-382-3366 Quote#SB71524
www.dimshorkey.com
Fees
Bill To: CITY OF PISMO BEACH Service To: CITY OF PISMO BEACH 760 MATTE ROAD 760 MATTE ROAD
Grand Total Registration Fees $4.752.00 PISMO BEACH CA 93449 PISMO BEACH CA 93449 Total Use/Sales Tax $4.078.00
Total Registration Fees $674.00 PO# Sales Rep Service Date PA COSTAR# Due Date SB
FEE DETNta 0 QUANTITY Description COLOR it Price Line Total 1 2024 FORD F150 RESPONDER BLACK 52,621.00 52,621.00 ITEM FEE 1 FTFW 1 P80RKDO4859
STOCK#5F8560
Current Registration 71.00
Current California Highway Patrol 32.00
Current Vehicle License Fee 343.00
Current County Service Authority for Freeway Emergencies Fee 1.00 Current Smog High Polluter Repair Fee 6.00
Original Smog Abatement 6.00
Alt Fuel/Tech Smog Fee 8.00 DOC FEE 464.00 TRANSPORTATION 3,150.00 3,150.00
Current Auto Theft and/or DUI Crime Deterrence Program 100 Current Air Quality Management District 6.00 Alt Fuel/Tech Rag 1- 3.00
Subtotal 56,235.00
Current Fingerprint ID 2 2.00 AUTHORIZED SIGNATURE Discount Current Transportation Improvement Fee 194.00 Discount Amount 0.00
TOTAL 56,235.00
Use/Sales Tax 3.81500 PAID
City Vehicle Use/Sales Tax 263.00
TOTAL DUE 56,235.00
THANK YOU FOR YOUR BUSINESS!
PAGE 7OF8
R-2024-051
Docusign Envelope ID:44A9C37E-40A9-4803-B701-547F9B58F137 Exhibit A
PD248(previously PD213)
Current Registration-$71.00
Current California Highway Patrol-$32.00
Current Vehicle License Fee-$343.00
Current County Service Authority for Freeway Emergencies Fee-$1.00 Fees
Current Smog High Polluter Repair Fee-$6.00
Original Smog Abatement-$6.00 Grand Total Registration Fees $4352.00 Alt Fuel/Tech Smog Fee-$8.00 Total Use/Sales Tax $4.078.00 Current Auto Theft and/or DUI Crime Deterrence Program-$1.00 Total Registration Fees $674.00 Current Air Quality Management District-$6.00 FEE OETau 0 Alt FueVTech Reg Fee-$3.00
ITEM FEE
Current Fingerprint ID 2-$2.00
Current Registration 77.00
Current Transportation I mprove ment Fee-$194.00 Current California Highway Patrol 3200 Use/Sales Tax-$3815.00 Current Vehicle License FEE 343.00 Current County Service Authority for Freeway Emergencies Fee 100 City Vehicle Use/Sales Tax-$263.00
Current Smog High Polluter Repair Fee 600
Reflectorized License Plate Fee-$1.00 Original Smog Abatement 6.00 Alt Fuel/Tech Smog Fee 800
Total-$4752.00 Current Auto Theft and/or DUI Crime Deterrence Program 1.00 Current Air Quality Management District 600 Alt Fuel/Tech Reg Fee 300
Current Fingerprint ID 2 200
Current Transportation Improvement Fee 194.00 Use/Sales Taz 3.81500
City Vehicle Use/Sales Tax 263,00
PAGE 8OF8
R-2024-051