L1SY OF
AGENDA
Pismo Beach City Council
A•SMo B Tuesday, August 20, 2024
Time Meeting Type Physical Location Virtual Viewing Option 4:00 p.m. Special Meeting Council Chamber, City Hall httgs://us02web.zoom.us/j/84823715585 5:30 p.m. Regular Meeting '2 Council Chamber, City Hall https://us02web.zoom.us/m/84823715585 Live virtual viewing is offered via Zoom.
'Broadcast meeting also available for viewing on cable Channel 20 and online at pismobeach.org/agenda.
0. MEETING INSTRUCTIONS:
These meetings are being conducted in a hybrid format with both in-person and virtual options. Ways to watch these meetings and submit public comment are provided below.
Watch and participate in person:
• Special and Regular Meetings: Visit the Council Chamber at City Hall, 760 Mattie Road, Pismo Beach, CA 93449.
• To make public comment, please submit an optional blue "speaker slip"to staff,- the Mayor will ask you to approach the lectern to speak during the public comment period on your item of interest.
Watch via Zoom:
• Special and Regular Meetings: Click this link on any computer or mobile device:
https.IlusO2web.zoom.usliIB4823715585. This URL may also be typed into a web browser.
Listen via telephone:
• Special and Regular Meetings: Call 1-669-900-6833 to join by telephone audio only. Enter Meeting ID 848 2371 5585 when prompted.
Watch online:
• Regular Meeting Only: Visit www.,oismobeach.org/agenda and scroll to "Upcoming Events." When the live broadcast begins, an `In Progress"link will appear; click this link to watch the livestream. A recording of the meeting will be available on demand shortly after the meeting ends.
Watch on Channel 20:
• Regular Meeting Only: Tune to local cable channel 20 in Pismo Beach; the meeting will be broadcast live.
Meetings are also replayed at 9:00 a.m., 6:00 p.m., and 1:00 a.m. each day the following week.
Submit written comment prior to, or during, the meeting:
• Special and Regular Meetings: In advance of the meeting, written comments may be emailed to citycouncil(c)pismobeach.org or mailed or delivered to the City Clerk's Office, 760 Mattie Road, Pismo Beach, CA 93449. During the Regular Meeting no later than the start of the comment period for your item of interest, written comment may be hand-delivered to staff in the Council Chamber. Emails submitted after the start of the meeting may not be fully considered prior to any action taken on the item.
Submit voicemail comment:
• Special and Regular Meetings: Call 805-773-7005 and leave a voicemail before the meeting. Voicemails submitted after the start of the meeting may not be fully considered prior to any action taken on the item. This automated voicemail line will not be answered or monitored for other purposes.
Please note:
• In the event a Council Member participates in this meeting by teleconference under the provisions of Government Code Section 54953(o,public comment will be accepted via Zoom, including by telephone audio, as required by law. However, the timing of a request by a Council Member to participate remotely may not allow sufficient time to post an agenda containing information on how the public may participate via Zoom or telephone. In such instances, the City Clerk or another staff member will orally provide such information at the meeting.
• Meetings may begin a few minutes after the scheduled start time. • Meetings will be recorded, except closed sessions;these recordings are public record. • Phone numbers of call-in attendees may be visible to other meeting attendees, or in meeting recordings. • Phone numbers of voicemail commenters may be visible in the public record along with transcripts.
Please contact City Clerk Erica Inderlied at cityclerk(o).pismobeach.orp with questions.
Council Agenda 8-20-2024 Page 1 of 6
Pismo Beach City Council Agenda August 20, 2024 Special Meeting-4:00 p.m.
City Hall, 760 Mattie Road, Pismo Beach, CA 93449
CALL TO ORDER: Mayor Waage
1. ROLL CALL:
Mayor: Waage
Mayor Pro Tem: Reiss
Council Members: Guthrie, Inman, Newton
2. PUBLIC COMMENT PERIOD
At this time,members of the public may comment on any item appearing on the agenda.
Please adhere to the following procedures when addressing the Council:
•Please limit your comments to 3 minutes or less.
•Unduly disruptive behavior will not be permitted.
Documents submitted to the Council become public record unless otherwise exempt from disclosure.
3. AGENDA ITEMS
Item 3.A: Fiscal Year 2025 Outside Requests For City Donations (Feeser) Recommendation:
Adopt a Resolution approving and appropriating contributions to outside agencies for Fiscal Year 2025.
4. CITY COUNCIL COMMENTS AND REQUESTS - No action to be taken
5. ADJOURNMENT
To the following meeting(s). Special and Closed Session times may be subject to change, as noticed. Meetings will be held in a hybrid in-person/virtual format unless otherwise noted:
Meeting Time Date Location
Regular Meeting 5:30 p.m. Tuesday, August 20, 2024 Council Chamber, City Hall Council Agenda 8-20-2024 Page 2 of 6
Pismo Beach City Council Agenda August 20, 2024 Regular Meeting-5:30 p.m.
Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449 CALL TO ORDER: Mayor Waage
1. ROLL CALL:
Mayor: Waage
Mayor Pro Tem: Reiss
Council Members: Guthrie, Inman, Newton
2. PLEDGE OF ALLEGIANCE
3. ACCEPTANCE OF AGENDA
4. PRESENTATIONS
Item 4.A: Presentation: Economic Impact of Tourism (Visit SLO CAL)
5. PUBLIC COMMENT PERIOD
At this time,members of the public may comment on any item NOT appearing on the agenda. For items appearing on the agenda, including the Consent Calendar,the public will be invited to make comments during Council consideration of the item. In accordance with state law,matters raised as part of this comment period cannot be discussed or acted upon by the City Council at this time.
However,in response to a matter raised as part of this comment period,the Council may,during Item 13,City Council Comments and Requests,direct staff to assist a speaker,or schedule the matter for consideration on a future agenda.
Please adhere to the following procedures when addressing the Council:
•Please limit your comments to 3 minutes or less.
•Unduly disruptive behavior will not be permitted.
Documents submitted to the Council become public record unless otherwise exempt from disclosure.
6. CITY MANAGER'S REPORT - No action to be taken
7. CITY ATTORNEY'S REPORT/CLOSED SESSION REPORT- No action to be taken
8. COUNCIL COMMITTEE REPORTS
1. Air Pollution Control District,SLO County(Newton/Reiss) 12.Integrated Waste Management Authority(Newton/Inman)
2. California Joint Powers Insurance Authority(Reiss) 13.Mobile Home Rent Stabilization Subcommittee(Inman/Reiss)
3. CAPSLO(Reiss) 14.REACH (Newton)
4. Central Coast Blue Regional Recycled Water Authority(Waage) 15.Regional Transit Authority, SLO(Waage/Reiss)
5. Central Coast Community Energy Policy Board(Mayor) 16.Shell Beach Improvement Group Liaison(Inman)
6. Chapman Estate Foundation (Liaison) (Reiss) 17.SLOCOG(Waage/Reiss)
7. Coastal Cities Group, League of CA Cities(Waage) 18.South County Chambers Gov't Affairs(Guthrie/Inman)
8. Conference and Visitors Bureau/LBID Board(Liaison) (Inman) 19.Visit SLO CAL Advisory Committee(Inman)
9. Friends of Price House Liaison(Waage) 20.Water Resources Advisory Committee,SLO(Guthrie/Inman)
10.Hazard Mitigation&Fire Safety(Inman/Waage) 21.Zone 3 Water Advisory Committee,SLO(Guthrie/Inman)
11.Homeless Services Oversight Council(Guthrie/Reiss) (Gout Code Section 53232.3) Council Agenda 8-20-2024 Page 3 of 6
Pismo Beach City Council Agenda August 20, 2024
9. CONSENT CALENDAR
All Consent Calendar items will be acted upon by a single action of the City Council unless otherwise requested by an individual Council Member for separate consideration. Public comment on Consent Calendar items will be invited prior to action on the Calendar.
Item 9.A: Adoption of Meeting Minutes (Inderlied)
Recommendation:
1. Adopt Minutes of the July 30, 2024 Closed Session.
2. Adopt Minutes of the July 31, 2024 Special Meeting.
3. Adopt Minutes of the August 6, 2024 Special and Regular Meeting.
Item 9.113: Payroll Register and Register of Demands (Feeser) Recommendation:
1. Approve the Summary of Payroll Register for July 28, 2024;
2. Approve the Register of Demands for July 26, 2024 and August 2, 2024.
Item 9.C: Monthly Investment Transaction Report of the City's Cash and Investments for June 2024 of Fiscal Year 2024 (Feeser)
Recommendation:
No action recommended; for information only.
Item 9.D: Fiscal Year 2024 Fourth Quarter Financial Status Report (Feeser) Recommendation:
No action recommended; for information only.
Item 9.E: Notice of Completion for the Palisades and Chumash Parks Playground Project (Fine)
Recommendation:
1. Accept the Palisades and Chumash Parks Playground Project as complete;
2. Authorize the City Manager to sign, and the City Clerk to record, a Notice of Completion for the project.
Council Agenda 8-20-2024 Page 4 of 6
Pismo Beach City Council Agenda August 20, 2024 Item 9.F: Agreements with SOV Security, Toste Grading and Paving, and CLAD Consulting for Parking and Police Department Annex Security Improvements, Sidewalk, and Paving (Fine)
Recommendation:
Adopt a Resolution authorizing the City Manager to:
1. Execute a Minor Construction Services Agreement with Merjan Enterprises, Inc. dba SOV Security in the amount of $147,437.77 for security cameras and access control;
2. Execute a Purchase Order with Toste Grading and Paving in the amount of $113,545 for construction of the onsite parking and frontage improvements; and
3. Execute Amendment #1 to the existing Professional Services Agreement with CLAD Consulting, Inc. in the amount of $84,000 for additional Construction Management, Inspection and Administration Services for the Police Department Parking Division Annex Building Project; and Appropriating related budget adjustments.
10. ITEMS PULLED FROM CONSENT CALENDAR
11. PUBLIC HEARINGS - No earlier than 6:00 p.m.
None.
12. BUSINESS ITEMS - May be reordered and heard prior to Public Hearings Item 12.A: Emergency Operations Plan Update (James)
Recommendation:
Adopt a Resolution approving an updated Emergency Operations Plan.
Item 12.13: Quarterly Investment Report for the Three Months of April through June 2024 — the Fourth Quarter of Fiscal Year (FY) 2024 (Feeser) Recommendation:
No action recommended; for information only.
13. CITY COUNCIL COMMENTS AND REQUESTS - No action to be taken
14. ADJOURNMENT
To the following meeting(s). Special and Closed Session times may be subject to change, as noticed. Meetings will be held in a hybrid in-person/virtual format unless otherwise noted:
Meeting Time Date Location
Regular Meeting 5:30 p.m. Tuesday, September 3, 2024 Council Chamber, City Hall Regular Council meetings will adjourn by 11:00 p.m. unless four-fifths of the Council votes to continue past that time. If the meeting is adjourned at 11:00 p.m., any remaining agenda items will be continued to the next regular meeting (R-97-04).
Council Agenda 8-20-2024 Page 5 of 6
Pismo Beach City Council Agenda August 20, 2024
AFFIDAVIT OF POSTING
I, Erica Inderlied, City Clerk for the City of Pismo Beach, declare under penalty of perjury that the foregoing agenda for the August 20, 2024 meeting(s)of the Pismo Beach City Council was posted on August 15, 2024, at City Hall, located at 760 Mattie Road, Pismo Beach, CA, as well as on the City's website. �caln6erlik0d,'CityClerk
Itl
Meeting Schedule: The City Council of Pismo Beach regularly meets on the first and third Tuesdays of each month at 5:30 p.m., unless otherwise noticed.Closed and Special sessions will be duly noticed as needed.
Council Agendas: Agendas for Regular Meetings are available for public review on the City's website at pismobeach.org/agenda and upon request from the City Clerk's Office, typically by 4:00 p.m. on the Thursday prior to the meeting,but no later than 72 hours prior to the meeting.Agendas for Closed Sessions and other Special meetings are made available at least 72 hours prior to the meeting when possible, but no later than 24 hours prior to the meeting.
Related Materials: All materials submitted to the Council relating to items on this agenda are open for public inspection unless otherwise exempt by law. Staff reports and attachments published as part of this agenda packet,as well as copies of correspondence received relating to these agenda items and materials distributed at the meeting, may be obtained 1) in the consolidated online Agenda Center at pismobeach.org/agenda,2) in the Access Pismo public records portal at p ism o beach.orglaccesspismo, 3) by request from the City Clerk at einderlied(a.pismobeach.org, or 4) in person at the City Clerk's Office, City Hall, 760 Mattie Road, Pismo Beach, Mon--Fri 8:00 a.m.--5:00 p.m. Please call(805)773-7003 with any questions.
Broadcasting: Regular (televised) City Council meetings are available for viewing 24/7 at p ism o beach.orglagenda, broadcast live on Channel 20, and re-broadcast during the week following the meeting on Channel 20 at 9:00 a.m.,6:00 p.m.,and 1:00 a.m.each day.
Use of Equipment: Please contact the City Clerk's Office if requesting to use the chamber equipment during public comment or as part of a scheduled presentation,24 hours prior to the meeting at(805)773-7003.
Notice Regarding Americans with Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting or if you need agenda documents provided in an alternative format, please contact the City Clerk's Office at 773-7003 as soon as possible prior to the meeting to ensure that reasonable arrangements can be made (28CFR 35.102-
35.104 ADA Title II).
Council Agenda 8-20-2024 Page 6 of 6
G\T Y OF
PISMO BEACH CITY COUNCIL STAFF REPORT
A�syo Bt Agenda Item #3.A
Meeting Date: August 20, 2024
TITLE:
Fiscal Year 2025 Outside Requests For City Donations
RECOMMENDATION:
Adopt a Resolution approving and appropriating contributions to outside agencies for Fiscal Year 2025.
DISCUSSION:
Each year, the City receives requests from outside agencies requesting donations from the City of Pismo Beach. These requests of City funds come from discretionary funds and are the same monies used for City operations. Staff consolidates these requests into one report and presents this information as part of the budget process. Combining this process allows Council to ensure that City operations are funded prior to funding these donations.
Staff recommends that Council consider the fiscal year (FY) 2025 outside agency applications for funding and request that Council provide direction to staff on funding requests as part of a Resolution (Attachment 1).
FY 2025 Outside Agency Requests
This year, the City received requests from 14 outside agencies totaling $190,470. In the past five years, allocations have ranged from $95,600 to $158,700 (see Historical Funding List Attachment 2). In FY 2024, the City Council appropriated $108,700 for these requests, of which approximately $93,000 was supported by the General Fund unassigned fund balance and $15,700 from the Housing In Lieu Fee Fund balance.
Table 1 provides a summary list of this year's requests from the various non-profit agencies pending Council's review and approval. The table includes the agency's name, the requested amount for FY 2025, the amount paid in FY 2024, a description of how the requested donation would be used and benefit to the City. More details are available in the letters from Outside Agencies (Attachments 3 and 4). Attachment 3 provides the request letters without detailed financial statements; Attachment 4, which is provided online only in the Access Pismo public records portal at www.pismobeach.org/accesspismol due to file size, also includes detailed financial statements.
Full URL:
https://accesspismo.pismobeach.org/WebLink/DocView.aspx?id=544200&dbid=0&repo=Laserfiche Council Agenda 8-20-2024 03.A-1
Table 1. Outside Agency Requests for FY 2025 Funding
•
Reques . Amount Paid kk imw
Address the challenges facing homeless and at-risk
5Cities Homeless $25000 $25000 families, help fund our warming center, mobilize Coalition , , community resources, utilize volunteers and in-kind services, and strengthen the network of services.
Provide support for ongoing Red Cross services to
American Red Cross $0 $3,500 be available 365 days a year to the residents and visitors of the City of Pismo Beach.
Assistance League $3,500 $3,500 Provide new, school-appropriate clothing to Pismo of SLO County Beach K-12 grade students in need.
Association of Promote, Inspire, Educate and Rehabilitate Surfers $10,000 $6,000 (PIER TM) all people with disabilities and their Amputee
(AMPS Surf families through adaptive surfing and other outdoor activities.
CAPSLO (EOC)—40 Directly provide homeless services for residents Prado Homeless $0 $5,000 with a last known address located in Pismo Beach.
Services Center
CAPSLO (EOC) - Provide low-income residents with minor home Energy Svcs Home $0 $4,500 repairs so they can stay in their homes.
Repair Program
CAP-SLO (EOC) - Provide free to low-cost family planning and Health and $0 $5,000 reproductive health services to men, women, teens, Prevention and undocumented individuals living in Pismo Beach.
Cal Poly State Since Pismo clam populations have recovered for University and $60,000 $0 the first time in over 30 years, understanding the Cal Poly Partners status of local populations is critical to managing the fishery sustainably into the future.
ECO-SLO -County Equip and empower volunteers to lead cleanups Coastal Cleanup $g'970 $0 that will directly help the Pismo Beach communities.
Five Cities Diversity
Coalition $0 $0 Educate and train diversity.
Five Cities Meals on $10000 $0 Help fund hot, nutritious meals for homebound Wheels , residents of Pismo Beach.
HomeShare SLO $3,500 $3,500 Provide housing, support, and care for residents in Pismo Beach.
NOOR Foundation $20,000 $16,000 Provide free, high-quality healthcare to underserved and uninsured adults residing in Pismo Beach.
Council Agenda 8-20-2024 03.A-2
OrganizationFY 2025 FY 2024
Requested
Provide safe, healthy housing, invest in Pismo
People's Self-Help $5,000 $5,000 Beach's neighborhoods, provide quality supportive Housing health services, and prevent homelessness among City residents
Pismo Beach Promote the Pismo beach experience to attract Chamber of $25,000 $5,000 tourism, enhance the business community, and Commerce engage the residents.
Shower the People of $7,500 $7,500 Continue our hot shower program for the homeless SLO at our current busy sites in South County.
SLO County Housing Increase supply of affordable housing throughout Trust Fund $5,000 $3,000 the county, including employees who work in Pismo Beach.
Support YMCA day camps with financial assistance
SLO County YMCA $4,000 $3,000 for elementary school-age children from economically challenged families living in
Pismo Beach.
Enhance the Pismo Beach economy by giving free
SLO SCORE $2,000 $2,000 services to business owners to start, run and grow a successful business.
Surfing for Hope Enhance Pismo Beach's outreach to potential (SLO CAL Open) $0 $20,000 tourists around the world.
Provide economically disadvantaged youth with
Talent Dreams $0 $5,000 mentors who can help support, encourage and guide them in life &future planning.
United Way -SLO Help fund the 211 Hotline which offers free, 24-hour County 211 Hotline $0 $7,500 confidential services such as homelessness, food support, crisis counseling &veteran's programs.
Total Funding
Request $190,470 $108,700 J
Conclusion and Recommendation
Staff recommends that the City Council determine appropriate funding levels for each agency and adopt a Resolution (Attachment 1) approving and appropriating contributions to outside agencies for FY 2025.
FISCAL IMPACT:
If all requests are approved, the total amount needed to fund the donations is $190,470.
A portion of this could come from the General Fund or Housing In Lieu Fee Fund (for affordable housing purposes) available fund balance. Table 2 summarizes the FY 2025 request and the past 5 years of payments to outside agencies by funding source.
Council Agenda 8-20-2024 03.A-3
Table 2. Summary of Current and Historical Outside Agency Support by Fund FY 2025 FY 2024 FY 2023 FY 2022 FY 2021 FY 2020 Funding Source Request Actual Actual Actual Actual Actual General Fund Total 176,970 93,000 $ 101,200 $ 85,000 $ 101,000 $ 72,900 Housing In Lieu Fee Fund 13,500 15,700 $ 7,500 $ 10,700 $ 12,700 $ 9,700 LBID Fund Total $ 50,000 $ 15,000 $ 3,000 $ 13,000 All Fund Budget Total 190,470 108,700 $ 158,700 $110,700 $ 116,700 $ 95,600 ATTACHMENTS:
1. Resolution
2. Historical funding amounts
3. Letters from each outside agency (alphabetical order) — without financials
4. Letters from each outside agency (alphabetical order, —with financials (online-only attachment)
Prepared by:
Jerilyn Morneau, Office Assistant
Submitted by: Nadia Feeser, Administrative Services Director City Manager Approval:
Council Agenda 8-20-2024 03.A-4
Attachment 1
RESOLUTION NO. R-2024-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,
CALIFORNIA APPROVING AND APPROPRIATING CONTRIBUTIONS TO OUTSIDE AGENCIES FOR FISCAL YEAR 2025
WHEREAS, on August 20, 2024; the City Council reviewed Outside Agency requests; and
WHEREAS, at this meeting, the City Council heard from various non-profit agencies requesting City funds; and
WHEREAS, on August 20, 2024, the City Council discussed contributions to non-profit agencies who requested funds and approved funding for the agencies as listed in Exhibit A, which by this reference are made a part hereof; and
WHEREAS, the City's various funds have available fund balance to cover the one-time costs proposed.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pismo Beach appropriates expenditures in the amount of $ for fiscal year (FY) 2024 as summarized in the table below, and detailed in attached Exhibit A, which by this reference are made a part hereof.
Fund Amount
General Fund $
Housing In Lieu Fee Fund $
All Funds Total $
BE IT FURTHER RESOLVED that the City Council of the City of Pismo Beach hereby authorizes any necessary transfer appropriations between funds necessary to implement these approved Council approved adjustments for FY 2025.
UPON MOTION OF Council Member seconded by Council Member the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 20t" day of August 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
RECUSED:
Approved: Attest:
Council Agenda 8-20-2024 03.A-5
Attachment 1
Ed Waage, Mayor Erica Inderlied, City Clerk
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Pismo Beach, California, on
Erica Inderlied, City Clerk
Council Agenda 8-20-2024 03.A-6
Attachment 1.A
Approved Outside Agency Contribution Amounts
FY 2025 FY 2025 FY 2024 FY 2023 FY 2022 FY 2021 FY 2020 Funding Source Approved Funding Source Actual Actual Actual Actual Actual 50ties Homeless Coalition General Fund 25,000 25,000 25,000 30,000 20,000 American Red Cross General Fund 10,000 3,500 3,500 3,500 3,500 Assistance League of SLO County General Fund 3,500 3,200 2,500 2,500 Association of Amputee Surfers(AMPSURF) General Fund 6,000 4,000 4,000 4,000 4,000 CAP-SLO(EOC)-Adult Wellness&Prevention 2,000 Screening Program
CAP-SLO(EOC)-Energy Svcs Home Repair Housing In-Lieu 4,200 4,500 4,200 4,200 4,200 Program Fund
CAP-SLO(EOC)-40 Prado Homeless Services General Fund 5,000 5,000 3,500 3,000 Center
CAP-SLO(EOC)-Health and Prevention General Fund 5,000 5,000 Cal Poly State University and Cal Poly Partners General Fund ECO-SLO-County Coastal Cleanup General Fund 5,000 5,000 5,000 5,000 Fa mi I y Ca re Network 5,000
FiveCities Di vers i ty Coa I i ti on General Fund 5,000 1,000 1,000 1,000 Five Cities Meals on Wheels General Fund 10,000 8,000 8,000 7,400 HomeShareSLO Housing In-Lieu 3,500 3,500 3,500 3,500 NOOR Foundation General Fund 16,000 15,000 15,000 20,000 12,000 People's Self-Help Housing Housing In-Lieu 5,000 5,000 Pismo Beach Chamber of Commerce General Fund 5,000 5,000 Shower the People of SLO General Fund 7,500 7,500 5,000 5,000 2,500 SLO County Housing Trust Fund Housing In-Lieu 3,000 3,000 3,000 2,000 SLO County YMCA General Fund 3,000 3,500 3,500 3,500 2,500 SLO SCORE General Fund 2,000 2,000 2,500 2,5001 2,500 TaIentDreams General Fund 5,000
United Way-SLO County 211 Hotline 7,500 7,500 7,5001 5,000 Subtotal Donations from General Fund 93,000 $ 101,200 $ 85,000 $ 101,000 $ 72,900 Unassigned Fund Balance
Housing In Lieu Fee Fund Balance $ 15,700 $ 7,500 $ 10,700 $ 12,700 $ 9,700 Basin Street Regulars/Jubilee by the Sea LBID 10,000 10,000 3,000 8,000 San Luis Obispo Int'I Film Festival LBID 5,000 5,000 5,000 Pismo Beach Chamber of Commerce LBID 15,000
SLO Coast Wi ne Collective LBID
Surfing for Hope(SLO CAL Open) LBID 1 20,000 Subtotal LBID Budget $ $ 50,000 $ 15,000 $ 3,000 $ 13,000 Subtotal LBID Budget(exclude Visit SLO)I $ 50,000 $ 15,000 $ 3,000 $ 13,000 General Fund Total $ 93,000 $ 101,200 $ 85,000 $ 101,000 $ 72,900 Housing In Lieu Fee Fund $ 15,700 $ 7,500 $ 10,700 $ 12,700 $ 9,700 LBID Fund Total $ $ 50,000 $ 15,000 $ 3,000 $ 13,000 All Fund Budget Total $ 108,700 $ 158,700 $ 110,700 $ 116,700 $ 95,600 Council Agenda 8-20-2024 03.A-7
Attachment 2
Outside Agency/ Non-Profit Requests and Historical Funding Amounts FY 2025 FY 2024 FY 2023 FY 2022 FY 2021 FY 2020 Funding Source Request Actual Actual Actual Actual Actual 5Cities Homeless Coalition 25,000 25,000 25,000 25,000 30,000 20,000 American Red Cross 10,000 3,500 3,500 3,500 3,500 Assistance League of SLO County 3,500 3,500 3,200 2,500 2,500 Association of Amputee Surfers (AMPSURF) 10,000 6,000 4,000 4,000 4,000 4,000 CAP-SLO(EOC)-Energy Svcs Home Repair 4,200 4,500 4,200 4,200 4,200 Program
CAP-SLO(EOC)-Health and Prevention 5,000 5,000 Cal Poly State University and Cal Poly Partners 60,000 ECO-SLO-County Coastal Cleanup 9,970 5,000 5,000 5,000 5,000 Five Cities Diversity Coalition 5,000 1,000 1,000 1,000 Five Cities Meals on Wheels 10,000 10,000 8,000 8,000 7,400 HomeShareSLO 3,500 3,500 3,500 3,500 3,500 NOOR Foundation 20,000 16,000 15,000 15,000 20,000 12,000 People's Self-Help Housing 5,000 5,000 5,000 Pismo Beach Chamber of Commerce 25,000 5,000 5,000 Shower the People of SLO 7,500 7,500 7,500 5,000 5,000 2,500 SLO County Housing Trust Fund 5,000 3,000 3,000 3,000 2,000 SLO County YMCA 4,000 3,000 3,500 3,500 3,500 2,500 SLO SCORE 2,000 2,000 2,000 2,500 2,500 2,500 Talent Dreams 5,000
Subtotal Donations from General Fund 176,970 93,000 $ 101,200 $ 85,000 $ 101,000 $ 72,900 Unassigned Fund Balance
Housing In Lieu Fee Fund Balance $ 13,500 $ 15,700 $ 7,500 $ 10,700 $ 12,700 $ 9,700 Basin Street Regulars/Jubilee by the Sea 10,000 10,000 3,000 8,000 San Luis Obispo Int'I Film Festival 5,000 5,000 5,000 Pismo Beach Chamber of Commerce 15,000
Surfing for Hope(SLO CAL Open) 20,000
Subtotal LBID Budget - - $ 50,000 $ 15,000 $ 3,000 $ 13,000 General Fund Total 176,970 93,000 $ 101,200 $ 85,000 $ 101,000 $ 72,900 Housing In Lieu Fee Fund 13,500 15,700 $ 7,500 $ 10,700 $ 12,700 $ 9,700 LBID Fund Total $ 50,000 $ 15,000 $ 3,000 $ 13,000 All Fund Budget Total 190,470 108,700 $ 158,700 $ 110,700 $ 116,700 $ 95,600 Council Agenda 8-20-2024 03.A-8
Attachment 3
Fiscal Year 2025 Outside Agency Request
Organization: 5Cities Homeless Coalition
Requested Funding: 25,000
Previously received funding: Yes
Direct benefit to the City of Pismo Beach: 5CHC is seeking $25,000 for case management services and direct financial assistance to specifically support Pismo Beach residents through our county-wide housing programs. So far in the 23-24 fiscal year 5CHC has assisted 12 households with Rapid Re-Housing deposit and rental assistance to secure housing in the city of Pismo Beach (totaling $28,627 in direct assistance). This included 5 homeless youth selected for the youth set aside units at the new Pismo Terrace Apartments case managed by 5CHC.
Additionally, 5CHC assisted 8 Pismo Beach households with homelessness prevention rental assistance to maintain their current housing (totaling $19,160 in direct assistance). All households have remained housed.
5CHC is seeking $50,000 in operating support for our non-congregate shelter programs: Cabins for Change and Balay Ko on Barca. The recent point-in-time count surveyed 21 homeless individuals living unsheltered in the City of Pismo Beach. Limited sheltering options and affordable housing were among the top-rated concerns for individuals surveyed. 5CHC currently has a waitlist of over 300 individuals seeking shelter. We currently provide priority to South County residents, as well as for a variety of vulnerability factors including: single women, seniors, disabled, youth, veterans, and members of the LGBTQIA+ community. 3% of current participants at Cabins for Change reported Pismo Beach as their place of residence upon entry, and 3% of our waitlist is currently comprised of individuals who reported Pismo Beach as their current place of residence. Additionally, our street outreach team has connected with 12 individuals living on the street or in area encampments in the Pismo Beach area and works with these individuals on a consistent basis to provide immediate needs, connect to vital resources, and case management while they await connection to a shelter bed, housing opportunity, or potential reunification with family or support system.
Support Fiscal 2024& 2025 City Goals: The Coalition recognizes the impact of homelessness not only to those who are displaced but the community as a whole. This request will directly address the City's goal of supporting regional efforts to address housing and homelessness challenges in our community. Our efforts are focused on preventing homelessness in addition to assisting those who have lost their homes. The cost of living here on the Central Coast for those "living on the edge" is extremely challenging. Housing in San Luis Obispo County has been deemed one of the least affordable and available in the country. Rents have continued to skyrocket, rising nearly 30% since the pandemic. The effect has been profound with increasing requests for homeless prevention and extended time spent homeless. Any effort to prevent Council Agenda 8-20-2024 03.A-9
homelessness, quickly resolve or mitigate its impacts can have an effect on the overall Attachment 3 community well-being, in addition to the direct effect experienced by the family.
Priority of Needs: Shelter Operations
Program Description: SCities Homeless Coalition is seeking your support of a grant for $75,000 to support our Rapid Re-Housing & Homeless Prevention programs and our Shelter Programs.
SCHC's Rapid Re-Housing and Homeless Prevention programs provide case management and direct financial assistance to support those who are currently homeless regain housing as quickly as possible, or for those who are at risk of becoming homeless to maintain their current housing. Our work goes beyond the immediate, to ensure that clients have the plan, skill sets, education and financial means to be successful and self-sufficient. We are proud to share that more than 90% of the households that we have helped to house (or prevented from eviction) remain in their home. Services under these programs include coordinated assessment, information and referral, homeless youth mentoring, housing search and stabilization, budget counseling and financial literacy, and direct financial assistance for immediate needs, rents and deposits.
Additionally, at the end 2022, SCHC piloted a non-congregate emergency shelter project, the first of its kind in San Luis Obispo County and has had considerable success, with more than 65% of participants graduating to stable housing. Our current Cabins for Change program provides 20 shelter beds and we are in the process of opening our second project, Balay Ko on Barca, which will provide 30 additional beds in South County. Both shelters operate on a 90-day, intensive case management model that focuses on providing participants with wrap around services and support to move them into permanent housing. Services under this program include sheltering, document ready (ID, SS Card, Birth Certificate, etc.), independent living skills, connection to mental, physical and dental health services, substance use counseling, employment resources, benefits application and advocacy, financial literacy and budgeting, and housing navigation.
Point of Contact: Devon McQuade
Council Agenda 8-20-2024 03.A-10
Attachment 3
Fiscal Year 2025 Outside Agency Request
Organization: Assistance League® of San Luis Obispo County Requested Funding: 3500
Previously received funding: Yes A* L
assistance league`
Direct benefit to the City of Pismo Beach: Last school year we clothed 38 students from Judkins Middle School and 12 students from Shell Beach Elementary. The Operation School Bell costs for those students was $9,390. We are unable to extract the number of student residents in the City of Pismo Beach who attend Arroyo Grande High School. Reason tells us that students matriculated from the middle school to high school.Their approximate number would be 30 at a cost of$6,000.
Assistance League clothed 700 (that is the exact number not an approximation) students in the Lucia Mar Unified School District at a cost of$122,500.
All funds received from the City of Pismo Beach grant for 2024-25 will be expended only on Operation School Bell. Our goal is to once again clothe more than 700 students from the Lucia Mar Unified School District. That will include 91 students from Pismo Beach Support Fiscal 2024& 2025 City Goals: We believe our goal in clothing disadvantaged students aligns with the City of Pismo Beach's "'Goal Statement: Focus on providing resources toward safety of the community. Priorities: Support technology investments that enhance public safety."' We feel certain having an educated student population that attends school regularly becomes contributing members of their community. They make the most of their education including intra and extra- curricular courses offered which enrich their lives and the life of their community.The academic and social success of students contributes to safe, stable school campuses and city environs. Students who fail in school challenge the resources of their family and community. Truancy goes hand in hand with juvenile delinquency.
Priority of Needs: Funding Operation School Bell would be our top priority.
Program Description: Operation School Bell° is our primary philanthropic program. It provides kindergarten through 12th grade students in need, attending school in all ten school districts in San Luis Obispo County with new school-appropriate clothing. Students are referred to Operation School Bell by school personnel. In addition, all students clothed receive a dental hygiene kit, a grade- appropriate book, and a tote of grade-appropriate school supplies.
The students in the North County are clothed at Kohl's in Paso Robles. The students in the South County are clothed at Old Navy in San Luis Obispo. Kindergarten —5th grade students receive $150 in clothing and 6th— 12th grade students receive $200 in clothing.
The funds received from this grant will go only to support Operation School Bell.
Point of Contact: Sharon Darnton
Council Agenda 8-20-2024 03.A-11
Attachment 3
Fiscal Year 2025 Outside Agency Request
Organization: Association of Amputee Surfers
Requested Funding: 10000 R� S�rf
Previously received funding: No
Direct benefit to the City of Pismo Beach: These funds specifically help the disabled, Veterans, and First responders in our community access the beach, the ocean, and experience the healing power of Adaptive Surfing.
These funds also help our abled bodied community members of Pismo Beach, by providing them a program to volunteer their time at and to help them in building community spirit.
Materially, during the 24/25 Fiscal year these funds help pay to offset the costs of 26 of our Surf on Saturday/VetSurf progam. the funds will be used to help cover the costs beach snacks, beach wheelchairs, adaptive surf boards, pop-ups and all the miscellaneous gear needed to provide successful events on our beautiful beaches.
Support Fiscal 2024 & 2025 City Goals: The requested funds will help the city achieve its fiscal year 2024 & 2025 city goals, by providing a safe program for community members to participate in and volunteer at, while also highlighting our small beach town character, showing residence and tourist that we are a community that believes in helping our fellow citizens and sharing the beauty of our community.
Priority of Needs: Our greatest funding need right now is new adaptive surf gear and Instructor training. As we do our program the gear gets a great amount of wear and tear, and we are always in need of getting more locals trained to help support our efforts.
Program Description: These funds would be used to help support our efforts to share the healing power of adaptive surfing with those living with disabilities, Veterans and First Responders. Our programs AmpSurf and The Para Surf League have been doing this in Pismo Beach for over 20 years and through the support we have been able to change thousands of lives and also engage community members in the process.
Point of Contact: Dana Cummings
Council Agenda 8-20-2024 03.A-12
Attachment 3
Fiscal Year 2025 Outside Agency Request
Organization: Cal Poly State University and Cal Poly Partners Requested Funding: 60000
Previously received funding: Yes
Direct benefit to the City of Pismo Beach: The requested funds will be used to recruit and support a new graduate student. The graduate students who have been part of this research program have served as project managers, helping set the research agenda, coordinating all field activities, and overseeing the work of the undergraduate researchers. They also engage in significant outreach to the local communities, interested parties, and resource managers.
Without them and their efforts, it would be impossible for this program to continue. This research program is the most comprehensive monitoring effort for Pismo clams anywhere in California, providing key information about the status, biology, and ecology of this iconic and locally important species whose fate is inextricably linked to the City of Pismo Beach.
Support Fiscal 2024& 2025 City Goals: The requested funds will help the City achieve its conservation and outreach and education goals. Since Pismo clam populations have recovered—along with the appearance of legal-sized individuals—for the first time in over 30 years, understanding the status of local populations is critical to managing the fishery sustainably into the future. In addition, the research team engages in substantial outreach and education, providing digestible scientific information to the local community.
Priority of Needs: We are requesting support for 2 years of tuition (at $10k per year) and 2 years of student stipend support (at $20k per year). We would prioritize tuition and whatever stipend support was available.
Program Description: Pismo Clams were once abundant on the Central Coast—and are iconic for the City of Pismo Beach, but populations had declined over the last several decades. Cal Poly began monitoring Pismo clam populations locally on Pismo Beach in 2015—with support from the City of Pismo Beach—and have documented significant population recovery, including the appearance of legal-sized individuals for the first time since the early 1990s. Along with nearly 10 years of population data, the Cal Poly team has raised over $300,000 in additional funding to maintain the monitoring program and explore a range of biological and ecological questions related to this culturally and locally important species, all of which has provided important information to managers. While there is financial support in place to support undergraduate participation in the project, maintaining support for the graduate students who are essential to managing the undergraduate research team has been challenging. Therefore, the Cal Poly team requests funding to recruit a new graduate student to help manage the continuation of this important program.
Point of Contact: Benjamin Ruttenberg
Council Agenda 8-20-2024 03.A-13
Attachment 3
Fiscal Year 2025 Outside Agency Request
Organization: The Environmental Center of San Luis Obispo (ECOSLO) Requested Funding: 9970 �
Previously received funding: Yes i
Direct benefit to the City of Pismo Beach: Our Creeks-to-Coast Cleanup Day Event and Adopt- A-Spot programs help to restore and preserve natural, public spaces in the City of Pismo Beach and San Luis Obispo County. In order to facilitate our stewardship programs in the City of Pismo Beach and county sites, we request $5,000 in grant support. Requested funds will pay for ECOSLO's essential Volunteer Coordinator and Volunteer Services team members so we may host cleanup sites and direct ongoing volunteer cleanup activities. Additionally, support from the City of Pismo Beach will help to purchase necessary cleanup kits and safety supplies for local participants.
Creeks-to-Coast Clean Up Day Event
In past years, an average of 232 Ibs of trash per year has been removed from public spaces in the City of Pismo Beach, involving the participation of approx. 150 local volunteers annually.
Since 2015 we have removed 1417 Ibs of litter, involving 1074 volunteers. For this coming year, ECOSLO has identified four locations in the City of Pismo Beach that have a high-need for litter removal during the September 2025 annual Creeks-to-Coast Cleanup event. These include:
Downtown Pismo Beach, the pier, Ocean View Avenue near the Sea Venture Hotel, and Palisades Park. Requested funds will help to support the coordination staff required for this major event, including recruitment and training of site captains and day-of volunteers. In addition, we will provide cleanup kits, including a trash grabber, 5 gallon bucket, trash bags and gloves to volunteers who can't attend the cleanup event but would like to independently cleanup during the month of September. City staff is not required for this event except for trash pickup services.
Our Volunteer Coordinator will actively recruit, train and foster volunteer participation for this event, dedicating an estimated 160 hrs (@ $33/hr) towards hosting the cleanup event on City of Pismo Beach sites. ($5,280)
Adopt-A-Spot
For this program, the ECOSLO Volunteer Coordinator provides teams of Pismo-local volunteers with training, resources, and on-going guidance to complete monthly cleanups of adopted sites.
Since 2021, this program has resulted in the adoption of 12 cleanup sites in the City of Pismo Beach and neighboring Shell Beach. For the coming year, 6 sites in Pismo Beach have been identified as suitable locations for citizen adoption. We anticipate the completion of over 40 volunteer-led cleanups during the project period, with previous cleanups resulting in the total Council Agenda 8-20-2024 03.A-14
removal of 186 Ibs of trash. To continue facilitating this monthly program, ECOSLO req estachment 3 grant funds to staff the essential volunteer coordinator and purchase safety supplies for Pismo Beach volunteer citizens.
Due to the enthusiasm of local residents and a robust volunteer community who have chosen to adopt many sites in the city, this position will dedicate an estimated 120 hrs (@ $33/hr) towards facilitating the Adopt-A-Spot program during the project period. ($3,690) Safety Materials are available for volunteers at each site and include branded safety vests & hats; estimated $50 per volunteer x 20 volunteers. ($1,000) Support Fiscal 2024& 2025 City Goals: The requested funds will directly support the Vision described by the City of Pismo Beach and four of five Major City Goals for the 2024 & 2025 fiscal year.
Vision
Our cleanup programs work to preserve and enhance our shared environment. By removing hazardous, littered materials from public lands and preventing its entry into coastal ecosystems our programs help to provide a safe place for local residents and visitors. By engaging SLO County citizens in stewardship activities and organizing a volunteer-based approach to the care of our natural lands, this program brings together our community and reinforces the small beach-town character of this unique city. By preventing and managing pollution, these programs compliment city efforts to manage growth effectively as economic growth often coincides with the increased production of disposable materials. The activities included in Creeks-to-Coast Clean Up Day and Adopt-A-Spot support the success of the local tourist-based economy and uphold the reputation of the City of Pismo Beach as an unforgettable coastal destination by helping to ensure the preservation and beautification of our natural, public spaces.
Major City Goals
Maintain a Focus on Public Safety:
By equipping local residents with the tools and training needed to complete cleanups independently, this program supports public safety and increases the availability of safety resources in the community. ECOSLO also provides volunteer participants with educational resources on what trash they may encounter during a cleanup and how to handle it safely so they are prepared during the event and anytime after.
Water Supply, Conservation and Central Coast Blue:
Preventing trash from traveling into creeks and degrading our county's natural resources helps to preserve reliable water sources. This program actively engages the public through outreach and mobilization in order to address the increasing threats to our community's resources and need for conservation.
Community Character, Beautification, and Quality of Life for Residents:
Council Agenda 8-20-2024 03.A-15
The proposed programs preserve and enhance the quality of lands by removing littered waste ment 3 and preventing further destruction of our community's favorite natural places. In doing so, ECOSLO works to restore and augment the natural beauty of SLO County, including coastal access points that are some of our region's most desirable destinations for both locals and visitors. Maintaining identified sites within Pismo Beach and other county locations so they are once again valuable locations for resident's use upholds a standard of quality of life for the local community. Cleanup events and the adoption of local sites by community volunteers expands upon current opportunities for residents to take pride in their environment,join together in a unified effort, and enact meaningful change with real-time benefits to their community.
Housing and Homelessness:
A 2024 San Luis Obispo County Point-In-Time survey estimates that 1,171 individuals are houseless locally. Homeless encampments are often established in creek beds and popular coastal access points. ECOSLO's efforts to remove and prevent harmful pollution in waterways and reduce their entry to the marine environment complement other agency public work initiatives who are addressing the needs of the houseless community and response to public health concerns derived from increased waste in our environment.
Priority of Needs: ECOSLO's impact is driven by volunteer participation. In order to recruit a high number of local volunteers and organize their efforts in the Creeks-to-Coast Cleanup Day and Adopt-A-Spot programs, our organization relies on our Volunteer Coordinator and Volunteer Services positions, leadership positions which represent our highest priority for funding. Of the two events, our Creeks-to-Coast Cleanup Day is a priority over the Adopt-A-Spot program, as it connects with our larger, county-wide efforts and publicity.
Program Description: Founded in 1972, the Environmental Center of San Luis Obispo (ECOSLO) is a 501(c)(3) nonprofit organization dedicated to the protection and preservation of our county's natural resources. To address the growing concern of environmental degradation affecting our popular coastal communities, our organization requests support for our Creeks-to- Coast Cleanup Day Event and Adopt-A-Spot enhancement programs.
The activities included in these programs will directly serve the City of Pismo Beach and the health of the community by:
1) removing hazardous trash polluting public spaces;
2) enhancing the beauty of Pismo Beach;
3) equipping residents to meaningfully engage in stewardship practices that support the enjoyment and wellbeing of our shared environment;
The Annual Creeks-to-Coast Cleanup Day is a county-wide, volunteer-based event that brings together SLO county residents of all ages in a widespread effort to remove harmful pollution that has accumulated in our county's creeks, waterways, beaches and adjoining public lands.
Community sites chosen for cleanup are in need of extensive litter removal & pick-up in order to Council Agenda 8-20-2024 03.A-16
restore their environmental health and value as public, natural spaces. First held in 201D5,ttachment 3 previous successes of our program's cleanup event includes the recruitment and utilization of over 22,000 volunteers and removal of approximately 136,000 Ibs of trash from local creeks and delicate coastal ecosystems.
The Adopt-A-Spot program highlights the importance of citizen initiatives in preventing and managing pollution specifically derived from coastal tourism and recreational use of public lands. Launched in the City of Pismo Beach during 2021, this program empowers community members by providing them with the resources needed to complete coastal cleanups independently. Adopt-A-Spot volunteers collaborate on a monthly basis to address the pollution of city sites identified as public lands in need of regular attention and litter prevention. ECOSLO provides volunteers with training, clean-up materials, and ongoing guidance in order to maximize the impacts of the program and ensure effective use of volunteer time.
ECOSLO requests grant support from the City of Pismo Beach to fund our organization's essential Volunteer Coordinator positions and purchase necessary safety supplies for Pismo Beach volunteers so they may participate in meaningful stewardship efforts that help to preserve our renowned SLO county environment.
Point of Contact: Kendra Paulding
Council Agenda 8-20-2024 03.A-17
Attachment 3
Fiscal Year 2025 Outside Agency Request
Organization: Five Cities Meals on Wheels
Requested Funding: 10000
Previously received funding: Yes
Direct benefit to the City of Pismo Beach: The grant from the City of Pismo Beach would be used for the purpose of purchasing food to make meals and to purchase the trays needed to package the meals. Since we are not funded by the Federal or State government, we rely heavily upon client donations and the generosity of donors such as the City of Pismo Beach.
Support Fiscal 2024 & 2025 City Goals: Five Cities Meals on Wheels fully supports the City's goals by providing exceptional service through the delivery of meals to the homebound. Our meals and home checks enable our clients in need to attain an exceptional quality of life and continue to live in a safe community.
Priority of Needs: We currently serve over 100 clients daily. The need to buy food and supplies continues to grow.
Program Description: Five Cities Meals on Wheels provides a nourishing, delicious, hot meal, a beverage, and two snacks per day to homebound residents. We have learned that many of our clients were merely eating a bowl of cereal or heating a can of soup for dinner, before they found our organization. We've received numerous phone calls of gratitude for the difference our meals have made by no longer leaving the homebound food challenged. We have helped clients get emergency medical assistance, when we sometimes find clients in distress due to falls or other medical issues. Our weekday safety check-in not only helps our clients, but also offers peace of mind to concerned family, friends, and neighbors. We are often told that our drivers daily visits can be as valuable as the meals we deliver.
Point of Contact: Kathy Bear
Council Agenda 8-20-2024 03.A-18
Attachment 3
Fiscal Year 2025 Outside Agency Request
Organization: Smart Share Housing Solutions
smart Housing
Requested Funding: 3500 � Solutions
Previously received funding: Yes 'iS HAR E
Direct benefit to the City of Pismo Beach: To date, HomeShare SLO program staff have provided housing mentoring to 14 individuals from Pismo Beach, have processed 12 applications from residents there, and currently manage direct housing services to five people (two home providers, three home seekers). In addition, HSSLO has provided housing services to three clients from Pismo Beach who are no longer in program matches. The two current home providers in Pismo Beach are senior women in their mid to late 80s who are renting to women in their 60s and 70s. Program staff have also found housing for Pismo Beach residents outside of the City limits, including Maria, who was living in Pismo Beach when she applied to HomeShareSLO as a seeker. Five years ago, Maria was matched with Lynn, a homeowner in Arroyo Grande who uses a wheelchair, and they continue to support one another. Maria enjoys affordable rent and a safe, comfortable place to live, while Lynn has rental income, companionship, and assistance with certain tasks like changing lightbulbs and taking out the trash, which can be particularly difficult in a wheelchair.
While not limited to low income, 80% of HSSLO applicants meet the threshold for "Low Income" or lower. Financial benefits to the five current Pismo Beach City matched clients total $77,400 in rental income to date for providers, or$29,400 for each year these matches persist moving forward. Savings on rent for seekers averages around $1000/month (or$36,000 every year) for a total of$79,800 in rent. That adds up to a total financial benefit to residents currently in the HSSLO program of$157,200. In addition, several residents of Pismo Beach who found matches outside of the city, and are no longer in the HSSLO program, saved a total of $23,800 in rent for a grand total of$181,000 in direct monetary benefits for Pismo Beach residents since 2019, which averages $36,200 every year. With an annual grant of$3500, the City receives a rough direct return on investment ten times over, and even more as SSHS continues to match new clients.
Support Fiscal 2024& 2025 City Goals: Smart Share's HomeShare SLO program will help the City with two Housing and Homelessness priorities:
*Support and participate in regional efforts in a collaborative manner. HomeShare SLO matches individuals in housing throughout the county, thus helping to collaborate over all agencies and balance supply and demand for rooms throughout the county. *Invest in housing and homelessness assistance projects where feasible. The grants and donations Smart Share Housing receives for housing and homeless prevention cover screening and match costs in order to serve lower income individuals. Smart Share's HomeShare SLO Council Agenda 8-20-2024 03.A-19
program's clientele is mostly lower-income (73%) senior women, a population increasingly a hment 3 risk for becoming homeless. While the HomeShareSLO program houses multiple homeless clients, it primarily serves as a homeless prevention tool—preventing senior women from becoming homeless by finding them a room to rent (or renters) before they end up on the streets or in a shelter. With an average Social Security payment of less than $1500 for senior women (several hundred dollars less than the average for men), many senior women renters are priced out of the market. Average rents are substantially more than a single Social Security check. The prospect of homelessness is devastating at any age, yet can be more daunting for elder adults, particularly the increasing number of"elder orphans" with no family members to fall back on for housing and other support.
As CalMatters reports, "From 2017 to 2021, California's overall senior population grew by 7% but the number of people 55 and over who sought homelessness services increased 84% — more than any other age group... For comparison, the number of people accessing homelessness services across all ages increased 43% during this time period," https://calmatters.org/health/2023/02/california-homeless- seniors/?mc_cid=b6b515a08c&mc—eid=ff7f38f70b.
Priority of Needs: HomeShare SLO is one of three programs that Smart Share Housing Solutions operates to connect more people with housing. It is also the one currently most in need of funding.The applicants all pay a fee to help provide this service, but because the program aims to serve low-income residents, the fees don't cover all the staff hours involved in setting up matches (conducting background checks and reference calls, arranging introductions, completing Living Together Agreements and mediation). Funding from the city will help keep fees low and provide housing for the county's most vulnerable residents, without having to build any new housing.
Program Description: Smart Share Housing Solutions' HomeShare SLO program is modeled after 60+ successful non-profit home sharing programs nationwide which have provided housing and community-building opportunities via a secure matching system that connects compatible home providers with persons seeking safe, affordable housing and companionship.
HomeShare SLO employs a proven, low-cost method to create affordable housing of existing stock, through building community connection rather than using bricks and mortar. In addition to opening up affordable housing, this brings companionship and security for older adult residents to age in place in their homes and communities.
Seventy-one percent of HSSLO clients are ages 60 and up and 73% are female. Serving these clients requires extra security protocols and individual touches so that the vulnerable are protected and feel safe in their homes. Staff perform background checks and credit checks on all applicants as well as provide an extensive lifestyle analysis to assist with successful matching. All matches are also provided with counseling on strategies for success and creating an exit plan for when the match ends, as well as match support mediation when needed. Staff intake time and screening cost for each new client intake is about $200 in fees and hourly wages for staff, before introductions can be made and clients matched. While intake cost is not exceptionally high, it typically takes 7-10 new clients to achieve one match. Between direct costs of fees and staff time, as well as outreach and admin expenses to recruit new clients and to manage current Council Agenda 8-20-2024 03.A-20
�tt chment 3
ones, a match may cost the program $2500 for each party (room provider and room see er).
Grant funding would help offset these costs and allow us to keep fees low for our clients.
Point of Contact: Vicki van den Eikhof
Council Agenda 8-20-2024 03.A-21
Attachment 3
Fiscal Year 2025 Outside Agency Request
Organization: SLO Noor Foundation
Requested Funding: 20000
Previously received funding: Yes n R
FOUNDATION
Direct benefit to the City of Pismo Beach: Since the Spring of 2023, the SLOW has operated two physical clinics in San Luis Obispo as well as a telehealth and virtual support program launched in 2020 and a mobile health unit serving women in the Santa Maria Valley through a partnership with Cal Poly Health Research Center. During this period, funds from the City of Pismo Beach have helped the SLOW successfully increase the capacity of its existing services, delivering care to 1,657 patients over 4,641 encounters with 46% of patients being new in 2023.
Of these visits, the SLOW was able to serve residents of Pismo Beach over 96 medical, vision, and dental visits and 181 laboratory and radiology diagnostics at an estimated value of$19,350.
Furthermore, the SLONF served residents of the surrounding Five Cities area over 692 medical, vision, and dental patient visits and 1,261 laboratory and radiology diagnostics, free of charge.
In the upcoming year, the SLOW will continue to serve Pismo residents and workforce with free healthcare by increasing the capacity of its clinics by a projected 15% and thereby bolstering the economy and wellbeing of the City.
Requested funding in the amount of$20,000 will afford the following project expenses:
(1) 40% or$8,000 in clinical support staffing necessary to support over 108 volunteers, schedule patients, handle intake, order diagnostics, process referrals, and oversee daily logistics. As a primarily volunteer-based organization, the SLOW relies on the support of volunteer providers and professionals who donated their time and expertise over 9,302 hours at an estimated value of over$353,000. As a result, the SLOW requires clinical support staff in order to adequately support its volunteer providers and establish a continuity in care for its patients, providing program oversight and offering translation services.
(2) 35% or $7,000 in laboratory diagnostics and radiology imaging needed to screen, diagnose, and monitor new and established patients in order to accurately assess conditions and prescribe appropriate treatment. Through partnerships with local diagnostics facilities, the SLOW receives a 30-80% discount on these outsourced services, which the SLOW pays for on behalf of patients to assure quality care and to reduce patient noncompliance caused by an inability to afford out- of-pocket diagnostics costs.
(3) 15% or$3,000 in clinical supplies needed to deliver appropriate healthcare and support services. These supplies include primary and specialty care supplies needed to remain compliant within internal and state-regulated standards as well as personal protective equipment.
Council Agenda 8-20-2024 03.A-22
Attachment 3
(4) 10% or$2,000 in overhead to afford the administrative, financial, and leadership support as well as indirect expenses, such as facility rental and utilities necessary to operate SLO Noor Health Clinics at a full-time availability.
By affording these expenses, the SLONF will conduct the following activities: (1) operate its virtual and in-clinic healthcare and support services at least 4 days/week across two physical sites and two mobile units; (2) serve 2,000 unique patients across 5,200 encounters and 10,400 diagnostics, and; (3) serve 280 unique Five Cities-based patients across 750 encounters and 1,500 diagnostics. Through these activities, the SLONF intends to achieve the following outcomes: (1) increase clinical capacity by at least 15%with at least 30% of patients being new during the grant cycle; (2) increase positive patient health outcomes as demonstrated by a decrease in health risk factors (e.g., decrease in HbA1c values in patients with or at risk of type- 2 diabetes), and; (3) provide all healthcare and support services 100%free of charge to patients.
Support Fiscal 2024& 2025 City Goals: The Vision for the City of Pismo Beach includes "Enhance a vibrant tourist-based economy, while becoming a world-renowned tourist destination." According to the 2023 San Luis Obispo County State of the Workforce Report, between 2018 and 2022, employment has grown in the low wage Tourism, Hospitality, and Recreation industry (+3.9 percent) —which dominates local employment, accounting for nearly one in five county jobs—and the Agriculture and Food industry (+20.4 percent), where countywide employment is 182 percent more concentrated than the state average. Many of the workers who support the tourism industry are those who can least afford healthcare, such as housekeepers, maintenance workers, gardeners, and restaurant workers. These workers provide vital services to the various businesses that make Pismo Beach a desirable tourist destination.
Providing health services to the residents and workers in Pismo Beach also accomplishes the City's goal to "support regional efforts to address housing needs and homelessness." Based on our 2023 patient summary, 151 unique medical and vision patients have been homeless or were at risk of homelessness. These patients were seen over 439 medical and vision patient encounters--this means over 10% of the patient base are or at risk of homelessness. According to the Kaiser Family Foundation, about 41% of Americans have unpaid medical debt that can lead to reduced spending, and a 2020 study by the University of Washington has shown that medical debt may increase the risk or prolong homelessness. Funding from the City of Pismo Beach assists in proactively addressing some causes of homelessness, preventing conditions from becoming health emergencies requiring costly emergency care. Physical and mental health are key to a robust community and workforce and the SLONF's free healthcare and support services may make the difference between a community member being healthy enough to work, pay rent, and maintain their family versus being out of work and lacking resources that may lead to homelessness.
Priority of Needs: The SLONF was successful in developing and funding the expansion of its mobile clinic program, acquiring a solely-owned and operated mobile health unit which now operates one day/week. The mobile clinic serves under-resourced geographical areas in SLO Council Agenda 8-20-2024 03.A-23
County, including Grover Beach, Nipomo, and Oceano. At SLO Noor Foundation Mobile"Cltnic achment 3
(SNFMC) sites, patients receive new patient exams and primary care, including screenings for high-risk chronic conditions, laboratory diagnostics, internal referrals for follow-up and specialty care, and external referrals for social services. Due to the limitations of mobile care, however, the SNFMC can only deliver basic primary care and will refer mobile clinic patients for followup care and specialty services at physical SLO Noor Health Clinic sites. As a result, the SLONF anticipates that the increase in demand for services will impact both physical and mobile sites, requiring a subsequent capacity increase to adequately support both new and existing patients.
Funding from the City of Pismo Beach in FY 2024-25 will assist the SLONF in continuing to expand the availability and reach of its health and support services by extending preventive and episodic care to underserved communities before health concerns become costly emergencies requiring critical care. With $20,000 in requested funding, the SLONF can help to address inequity in healthcare access and quality by improving the healthcare-related quality of life of community members facing obstacles barring them from accessing SLO Noor Health Clinics, including transportation, technology, workplace, or childcare barriers. In addition, by improving awareness of and access to healthcare and support services via mobile health and outreach, the SLO Noor Foundation will help community members manage their health independently, supporting long-term wellbeing and livelihood on a community level.
Program Description: We at the SLO Noor Foundation (SLONF) would like to thank the City of Pismo Beach for its ongoing support enabling SLO Noor Health Clinics to substantially grow in capacity, reach, and scope. Since 2010, the SLONF has evolved from a single part-time medical clinic to a comprehensive healthcare facility and community network with a mission to provide free medical, dental, and vision care services to uninsured and underinsured adults in San Luis Obispo and northern Santa Barbara Counties, regardless of race, ethnicity, religion, gender, sexual orientation, or immigration status. The SLONF is committed to advancing diversity and inclusion by helping ensure that all people across the community, including those who work, reside, and congregate in the City of Pismo Beach, feel valued and have equal access to resources, services, and opportunities provided by SLO Noor Health Clinics.
The requested $20,000 will be used to offset direct clinic expenses, including clinical support staff, essential medical and dental supplies, and laboratory and radiology diagnostics necessary to serve a projected 2,000 patients over 5,300 in-clinic and telehealth encounters in the fiscal year (FY) 24-25.
Point of Contact: Tanya Walker
Council Agenda 8-20-2024 03.A-24
Attachment 3
Fiscal Year 2025 Outside Agency Request
Organization: People's Self-Help Housing people's Requested Funding: 5000 Self-Help
11 Housing
Previously received funding: Yes
Direct benefit to the City of Pismo Beach: In the last year, these funds have helped provide clinical social services and case management to residents of the 76 current households of its Pismo Beach affordable housing properties. Services were provided free of charge to the residents we serve. Our service demographic is primarily low-income families, seniors, persons with disabilities, veterans, farmworkers, and those transitioning out of homelessness.
Support Fiscal 2024& 2025 City Goals: Funds will support SHP's clinical social services and the development of wrap-around services provided to residents of our Pismo Beach properties. This program addresses the City's major city goals for Housing and Homelessness: Invest in housing and homelessness assistance projects where feasible. By housing existing homeless households, and by ensuring that low-income households that are in danger of homelessness or homelessness recidivism, this investment in Pismo Beach neighborhoods will contribute to the preservation of the outcomes of the City's beautification strategies as well, and with over 1,100 hours of clinical social services, the City will receive exceptional services to those at risk of homelessness from a nominal investment.
Priority of Needs: People's Self-Help Housing's funding need would be used to continue building affordable homes with site-based services on the Central Coast of California.
Program Description: People's Self-Help Housing provides supportive services through our Supportive Housing Program (SHP) at our three properties (Pismo Creek Bungalows, Sea Haven Apartments, and Pismo Terrace) and 126 housing units in the City of Pismo Beach. Services include enhanced access to preventive health screenings, nutrition security, critical medical transportation, behavioral health counseling, financial literacy coaching, and administrative support which helps with securing disability accommodations, medical equipment, or SSI benefits.
Point of Contact: Forrest Eastham
Council Agenda 8-20-2024 03.A-25
Attachment 3
Fiscal Year 2025 Outside Agency Request
Organization: Pismo Beach Chamber of Commerce
Requested Funding: 25000 Previously received funding: Yes P15MMEA[H
THE CHAMBER
&—I..Beech C�m—ni I I..
Direct benefit to the City of Pismo Beach: The Pismo Beach Chamber strives to be a valuable partner to the City in developing programs that will help our business community thrive, engage our residents, and promote the Pismo Beach Experience to attract tourism.
These programs benefit the City in a multitude of ways.
1. The Summer Market -through the funding received we have been able to increase our musical entertainment and hire a Market Manager to ensure the proper running of the Market.
We invested in re-usable market bags that were passed out into the community promoting both the City and the Chamber.
2. The Leadership Sponsorship helps to support the Chamber's administrative initiatives.
Funds have been used to secure a fiscal review process that includes the hiring of a Compliance Manager and CPA to provide a monthly audit of all financial transactions and reconciliation of expenses.
3. Christmas by the Sea (formerly Classic California Christmas) last year monies were used to offset the costs of the materials for the Surfboard Decorating contest. This year the monies will be used specifically to create a shop local incentive.
Support Fiscal 2024 & 2025 City Goals: We believe that the events we have will tie directly into maintain our small beach town charm. By engaging directly with residents and visitors, we help them feel welcome and part of our city.
We also believe that we help in the promotion of tourism within our city. With our Summer Market we provide a warm and inviting place for visitors to meet local vendors and shop for unique items. In addition, to the specific events we are seeking funding, our Taste of Pismo event brings hundreds of guests from out of the area to engage in this unique tasting event.
By engaging locals and visitors the Pismo Beach Chamber is a valuable partner with the City to help our city prosper.
Priority of Needs: Our largest expense is the Pismo Summer Market. This would be the highest priority on our list.
Council Agenda 8-20-2024 03.A-26
Program Description: The Pismo Beach Chamber provides support to local businesses antd ocur hment 3
community through engagement and involvement. Our request will help fund three specific areas of our Chamber.
1. Pismo Summer Market - weekly market in the Pier Plaza that runs from the end of May to the beginning of September. Funds allotted for this program will go to offset the costs of the Market Manager and musical entertainment.
2. Pismo Beach Chamber Leadership Sponsorship - this annual sponsorship allows the Chamber and City to continue to partner in special community events to engage our residents and visitors, along with promoting our business community. Monies for this sponsorship are used for the daily operations of the chamber.
3. Christmas by the Sea -this promotion helps to promote Pismo Beach as the place to be for your holiday. Monies for this program will go to fund a shop local promotion and events.
Point of Contact: Jeanette Vierra
Council Agenda 8-20-2024 03.A-27
Attachment 3
Fiscal Year 2025 Outside Agency Request
Organization: SHOWER THE PEOPLE tH6
ADO
Requested Funding: 7,500
��//'�� •
Previously received funding: Yes cmancinC UV£5
ORE SHOWER AT A TITS
Direct benefit to the City of Pismo Beach: According to the last data from 2022's Point in Time Count of the homeless, there were 1,448 homeless in our County and 80% of them were unsheltered.The unsheltered frequently move around our Central Coast area due to a number of circumstances. Our area has a lack of free public showers available for the unsheltered to use. STP believes that the ability to take a regular shower offers a health benefit, improves an individuals appearance and lifts an individuals outlook on life. All of these allow individuals to more comfortably access the many homeless services available in our community.
Support Fiscal 2024& 2025 City Goals: One of the City of Pismo Beach's goals is to invest in homelessness assistance projects. STP offers free showers 5 days a week at 5 locations, rain or shine. Our program fills a need for free access to a public shower for the unhoused.
Priority of Needs: Our shower operations depend on the maintenance and upkeep of our shower trailer and van.
Program Description: Shower the People's (STP) mission is to provide access to a free hot shower to the homeless in our community. STP's shower program started in 2017 at our site in Grover Beach. We've added additional sites as the need has increased and currently we have 5 active sites both in San Luis and in Grover Beach. Last year we provided 7,321 showers. Since inception Shower the People has provided 23,000 showers to the homeless in our community.
STP is an all-volunteer organization with 30+volunteers and a 9 member Board which includes a local Doctor, hospital administrator, a member of the clergy and a mental health administrator. 100% of the funding from this Grant will go to our operations: shower trailer and van maintenance, gas, propane, supplies (each shower guest gets a pair of new boxers, socks, t-shirt, toothpaste/toothbrush, comb, hand sanitizer), cleaning supplies and insurance coverage.
Point of Contact: Gwen Watkins
Council Agenda 8-20-2024 03.A-28
Attachment 3
Fiscal Year 2025 Outside Agency Request
Organization: San Luis Obispo County Housing Trust Fund Requested Funding: 5000
Previously received funding: Yes
SAN -15 081SPO COUNTY
Housing Trust Fund
Direct benefit to the City of Pismo Beach: This request is being made to cover a small portion of our $932,000 annual operating budget. The requested funds will be combined with funds from other sources to pay a portion of our operating and lending expenses. Without sufficient operating revenues, we cannot provide financing or technical assistance to our communities.
Our operating costs have increased due to higher interest rates, inflation, in the increase in our loan volume.
The primary benefit to the city of supporting the SLOCHTF is that we tirelessly work to increase the supply of affordable housing in Pismo Beach and throughout the county, benefitting the many workforce employees in Pismo Beach who both live in and outside of city limits. We also provide technical assistance to your Community Development Department on housing policies and programs.
Support Fiscal 2024 & 2025 City Goals: The requested funds will directly help the city achieve its goals related to HOUSING, specifically, increasing the supply of affordable housing. The SLOCHTF service area is limited to the County of SLO and fosters a regional and collaborative approach to fulfill its mission. We are proud to partner with the city of Pismo Beach in this endeavor.
Priority of Needs: Our Loan Fund: We continue to have very strong demand for our loans that finance affordable housing units. Every dollar we bring in adds to our loan fund and allows us to lend that much more.
Program Description: The SLOCHTF (San Luis Obispo County Housing Trust Fund) is a 501C3 Nonprofit Community Revolving Loan Fund with the mission of increasing the supply of affordable housing within SLO County. We fulfill our mission by providing financing and technical assistance for affordable housing developments.
Since our founding in 2003, our local lending activity has been robust: we have closed 65 loans totaling over $40 million creating or preserving over 1650 affordable housing units in our county. In Pismo Beach, we funded the Pismo Terrace development resulting in 50 units of affordable housing.
Our loans have contributed to over $400 million of economic activity via affordable housing development throughout SLO County.
Point of Contact: Jeff Eckles
Council Agenda 8-20-2024 03.A-29
Attachment 3
Fiscal Year 2025 Outside Agency Request
Organization: San Luis Obispo County YMCA
Requested Funding: 4000
the
Previously received funding: Yes ��4
Direct benefit to the City of Pismo Beach: Access to safe and affordable childcare continues to be a critical need for families in the City of Pismo Beach. When enrolled in Y enrichment programs, working families can feel secure knowing that their child not only has a safe place to go, but that they are educated and supported. We provide a safe environment for children to continue learning after the school day ends.
Requested funds will help support low-income families attending YMCA programs in the City of Pismo Beach, including day camps, sports, and before-and after-school programs. All funds directly pay for financial aid scholarships and subsidize the costs incurred for providing our programs.
Support Fiscal 2024& 2025 City Goals: As part of the 2024-25 city goals, the San Luis Obispo County YMCA is committed to helping to improve and support the quality of life for the residents of the City of Pismo Beach.
Priority of Needs: In the City of Pismo Beach, our greatest funding need is to subsidize the cost for our youth programs.
Program Description: In San Luis Obispo County,the Y has been committed for over 65 years in helping to serve and support the greater City of Pismo Beach community by providing life-changing programs and services. Families from Pismo Beach participate in our after-school programs, summer camps, and sports programs.
We partner with families to offer homework support, healthy snacks, physical activity such as games and sports, arts, science, and plenty of opportunities to try new things and make great friends.
Within our after-school programs and day camps, we integrate our newly developed SCALED learning curriculum (STEM, Career Connected Learning, hands-on Arts, Literacy, Education, Diversity and Global Learning) to help kids grow in the classroom and out in the world. We also include our Social-Emotional program to help kids develop emotional intelligence skills like self-awareness, self- management, empathy, and cooperation. And we apply our Healthy Eating and Physical Activity (HEPA) programs to build a healthier future for the children in the community by creating an environment rich in opportunities for healthy eating and physical activity. And as summer approaches, the Y continues to fill the childcare gap through our summer camp programs.
The Y offers a variety of safe and fun sports camps and leagues, including Futsal (indoor soccer) and Basketball. Additionally, Bitty Sports invites parent participation, emphasizing parent-child relationship building, along with basic sports play. Y sports programs not only focus on skills, but character development, and instilling the values of respect, trustworthiness, responsibility, fairness, Council Agenda 8-20-2024 03.A-30
and caring. Youth sports programs promote healthy development, encourage self-esteem Attdachment 3 positive peer interaction, along with growing sportsmanship and teamwork.
The Y is committed to being an affordable, inclusive, and accessible option for all families. At the Y, no one is turned away for lack of ability to pay. People of all ages, backgrounds, abilities, and incomes can apply for financial aid scholarships. Qualification is based upon family size, household income level,type of program chosen, and other extenuating circumstances. Through this program, individuals and families who apply typically receive 25%-50% off of program fees, and up to 100% off for families in crisis.
Point of Contact: Douglas Trawick
Council Agenda 8-20-2024 03.A-31
Attachment 3
Fiscal Year 2025 Outside Agency Request
Organization: SCORE San Luis Obispo Chapter of SCORE Association sco� �' Requested Funding: 2000
FOR THE LIFE OF YOUR BUSINESS
Previously received funding: Yes
Direct benefit to the City of Pismo Beach: The establishment and development of small businesses in Pismo Beach with the assistance of SCORE leads to job creation and increased tax and fee revenues for the City.
Support Fiscal 2024 & 2025 City Goals: A key enabler of achievement of the 24/25 City goals is economic vitality and fiscal solidity. SCORE's singular focus on small business success is a direct contributor to these two factors,
Priority of Needs: SCORE community events and chapter expenses. Other than paid part-time administrative support, all SCORE members are volunteers.
Program Description: We offer free mentoring and educational services to small businesses at all stages of their life cycle. Our scope of services fosters the establishment and growth of small businesses with direct residual benefits in the form of economic vitality for the communities we serve.
Point of Contact: Tom Thompson, Chapter Co-Chair
Council Agenda 8-20-2024 03.A-32
\T Y Op
PISMO BEACH CITY COUNCIL STAFF REPORT
'0�syo Be
Pc� Agenda Item #9.A
Meeting Date: August 20, 2024
TITLE:
Adoption of Meeting Minutes
RECOMMENDATION:
1. Adopt Minutes of the July 30, 2024 Closed Session.
2. Adopt Minutes of the July 31, 2024 Special Meeting.
3. Adopt Minutes of the August 6, 2024 Special and Regular Meeting.
DISCUSSION:
Attached for the Council's consideration are the draft minutes of the subject meetings for review and adoption.
FISCAL IMPACT:
There is no fiscal impact associated with the preparation or adoption of meeting minutes.
ATTACHMENTS:
1. Draft Minutes of the July 30, 2024 Closed Session.
2. Draft Minutes of the July 31, 2024 Special Meeting.
3. Draft Minutes of the August 6, 2024 Special and Regular Meeting.
Submitted by:
Erica Inderlied, City Clerk
City Manager Approval:
Council Agenda 8-20-2024 9.A-1
Attachment 1
Y
DRAFT MINUTES
- Pismo Beach City Council
A•SMo BEPcs Tuesday, July 30, 2024
Special Closed Session-2:00 p.m.
City Hall, 760 Mattie Road, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in a special closed session with Mayor Waage presiding.
CALL TO ORDER: Mayor Waage called the meeting to order at 2:00 p.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tern Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman
Council Member Scott Newton
Staff Present:
David Fleishman, City Attorney
Jorge Garcia, City Manager
Mike James, Assistant City Manager
2. ANNOUNCEMENT OF CLOSED SESSION ITEMS
City Attorney Fleishman announced the Closed Session items listed below.
Item 2.A: Conference with Legal Counsel — Existing Litigation (Paragraph (1) of subdivision (d) of Government Code §54956.9) Name of Case: V. Lopez Jr. & Sons General Engineering Contractors, Inc. vs. City of Pismo Beach
San Luis Obispo Superior Court Case No. 20CV-0652
3. PUBLIC COMMENT PERIOD
Call for public comment: No comment.
4. CLOSED SESSION
The Council retired to Closed Session to consider the above items.
Council Agenda 8-20-2024 9.A-2
Attachment 1
5. CLOSED SESSION REPORT
City Attorney Fleishman reported that no reportable action was taken on the above item(s).
6. ADJOURNMENT
At 2:55 p.m.
APPROVED: ATTEST:
Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 8-20-2024 9.A-3
Attachment 2
Y
DRAFT MINUTES
- Pismo Beach City Council
A•SMoBEP`'� Wednesday, July 31, 2024
Special Meeting-2:00 p.m.
Admin Conference Room, City Hall, 760 Mattie Road, Pismo Beach, CA 93449 The City Council of the City of Pismo Beach met this date in a special session with Mayor Waage presiding.
CALL TO ORDER: 2:00 p.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage Council Member Scott Newton
Mayor Pro Tern Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman
Staff Present:
Erica Inderlied, City Clerk
2. PUBLIC COMMENT PERIOD
Call for public comment: No comment.
3. AGENDA ITEMS
Item 3.A: Parking Advisory Committee Interviews and Appointment (Inderlied) Recommendation:
1. Conduct interviews of applicants for one vacant seat on the Parking Advisory Committee (PAC);
2. Complete a ballot selecting a preferred candidate for the vacant Parking Advisory Committee seat for the term of August 1, 2024—February 28, 2026.
Presenting staff:
Erica Inderlied, City Clerk
Council Agenda 8-20-2024 9.A-4
Attachment 2
The City Council conducted the following interviews:
Bernie Ringer-Britz, for the Parking Advisory Committee.
David Jewell, for the Parking Advisory Committee.
Action: Make the following appointment:
• Parking Advisory Committee
Bernie Ringer-Britz, for a two-year term ending February 28, 2026.
In support: 4 Guthrie, Inman, Reiss, Waage
In opposition: 0
Absent: 1 Newton
Abstain: 0
Recused: 0
4. CITY COUNCIL COMMENTS AND REQUESTS
No action.
5. ADJOURNMENT
At 3:10 p.m.
APPROVED: ATTEST:
Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 8-20-2024 9.A-5
Attachment 3
Wt
DRAFT MINUTES
Pismo Beach City Council
CENTRAL Central Coast Blue Regional Recycled
Water Authority Board of Directors
• Tuesday, August 6, 2024
COAST BLUE
Regular Joint Meeting-5:30 p.m.
Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449 The City Council of the City of Pismo Beach and the Board of Directors of the Central Coast Blue Regional Recycled Water Authority met this date in a regular joint session with Mayor/Chair Waage presiding.
CALL TO ORDER: 5:30 p.m.
1. ROLL CALL:
City Council:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tern Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman
Council Member Scott Newton
CCB RRWA Board of Directors:
Present: Absent:
Chair Ed Waage (City of Pismo Beach) None
Vice-Chair Mary Ann Reiss (Pismo Beach Public Financing Agency) Staff Present:
Nadia Feeser, Administrative Services Director/Treasurer Scot Graham, Community Development Director
Benjamin Fine, Public Works Director/City Engineer
David Fleishman, City Attorney/Authority Attorney
Jorge Garcia, City Manager/General Manager
Erica Inderlied, City Clerk/Secretary
Gordon Jackson, Director of Tourism and Events
Mike James, Assistant City Manager
Paul Lee, Battalion Chief
Jeff Smith, Chief of Police
Other staff present as noted below
Council Agenda 8-20-2024 9.A-6
Attachment 3
2. PLEDGE OF ALLEGIANCE
Mayor Waage led the Pledge of Allegiance.
3. ACCEPTANCE OF AGENDA
By consensus, Item 12.A was reordered to be considered prior to Presentations.
12. BUSINESS ITEMS
This item was reordered.
Item 12.A: Recission of Resolution Declaring V. Lopez Jr. & Sons as a Non- Responsible Bidder (Garcia)
Recommendation:
Adopt a Resolution rescinding Resolution R-2023-018, relating to the declaration of V. Lopez Jr. & Sons, General Engineering Contractors, Inc., as a non-responsible bidder.
Presenting staff:
David Fleishman, City Attorney
Jorge Garcia, City Manager
Call for public comment: No comment.
Action: Adopt a Resolution rescinding Resolution R-2023-018, relating to the declaration of V. Lopez Jr. & Sons, General Engineering Contractors, Inc., as a non-responsible bidder.
Motion: Reiss
Second: Inman
Vote: The motion passed on the following vote:
Ayes: 5 Reiss, Inman, Guthrie, Newton, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2024-049 adopted.
Action: Waive Closed Session confidentiality with respect to email communications that were presented to the City Council as part of prior Closed Session proceedings pertaining to the matter of V. Lopez Jr. & Sons Council Agenda 8-20-2024 9.A-7
Attachment 3
General Engineering Contractors, Inc. vs. City of Pismo Beach, San Luis Obispo Superior Court Case No. 20CV-0652.
Motion: Newton
Second: Guthrie
Vote: The motion passed on the following vote:
Ayes: 3 Newton, Guthrie, Reiss
Noes: 2 Inman, Waage
Absent: 0
Abstain: 0
Recused: 0
4. PRESENTATIONS
None.
5. PUBLIC COMMENT PERIOD
Call for public comment:
Shelly Higginbotham commented.
6. CITY MANAGER'S REPORT
City Manager Garcia commented on various topics.
7. CITY ATTORNEY'S REPORT / CLOSED SESSION REPORT City Attorney Fleishman had nothing to report.
8. COUNCIL COMMITTEE REPORTS
The Council reported on recent and upcoming meetings of various external bodies:
Council Member Inman:
Shell Beach Improvement Group.
Council Member Guthrie:
San Luis Obispo County Homeless Services Oversight Council.
Council Agenda 8-20-2024 9.A-8
Attachment 3
9. CONSENT CALENDAR
Call for public comment: No comment.
Action: Adopt Consent Calendar.
Motion: Inman
Second: Reiss
Vote: The motion passed on the following vote (Items 9.A through 9.F):
Ayes: 5 Inman, Reiss, Guthrie, Newton, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Item 9.A: Adoption of Meeting Minutes (Inderlied)
Recommendation:
Adopt Minutes of the July 16, 2024 Regular Meeting.
Item 9.13: Payroll Register and Register of Demands (Feeser) Recommendation:
1. Approve the Summary of Payroll Register for July 14, 2024;
2. Approve the Register of Demands for July 12, 2024 and July 19, 2024.
Item 9.C: Adoption (Second Reading) of an Ordinance Effecting a Code Enforcement Penalty Update (Inderlied)
Recommendation:
Adopt an Ordinance amending Chapter 9.04 and Chapter 12.20 relating to penalties for certain municipal code violations.
Legislative Record: Ordinance 0-2024-001 adopted.
Item 9.13: Purchase of Holiday Lights and Decorations (Fine) Recommendation:
Adopt a Resolution authorizing the City Manager to execute a purchase order with St. Nick's Commercial Design & Decor for the purchase and installation of holiday decorations in the amount of $117,280.20.
Legislative Record: Resolution R-2024-050 adopted.
Council Agenda 8-20-2024 9.A-9
Attachment 3
Item 9.E: Purchase of Four Vehicles for the Police Department (Fine) Recommendation:
Adopt a Resolution authorizing the purchase of four replacement vehicles for the Police Department from Jim Shorkey Ford in the amount of $243,948.52, and appropriating related budget adjustments.
Legislative Record: Resolution R-2024-051 adopted.
Item 9.F: Reject All Bids Received for the Digester 1 Demolition Project (Fine)
Recommendation:
Reject all bids received for the Digester 1 Demolition Project and authorize staff to re-advertise for bids.
10. ITEMS PULLED FROM CONSENT
None.
12. BUSINESS ITEMS
This item was reordered.
Item 12.13: Discussion of Rooftop Deck Policies in the Shell Beach Design Guidelines (Graham)
Recommendation:
Receive a report on the application of roof deck policies in the Shell Beach Design Guidelines and incorporation into the Zoning Code Update and provide direction to staff on desired policy changes, if any.
Presenting staff:
Scot Graham, Community Development Director
Jorge Garcia, City Manager
Supplemental material submitted into the record.
Call for public comment: No comment.
Action: Direct staff to apply Shell Beach Design Guidelines policies regarding rooftop decks on a citywide basis, until such time that the updated General Plan / Local Coastal Program and Zoning Code are adopted.
Council Agenda 8-20-2024 9.A-10
Attachment 3
Motion: Waage
Second: Inman
Vote: The motion passed on the following vote:
Ayes: 5 Waage, Inman, Guthrie, Newton, Reiss
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
11. PUBLIC HEARINGS
Item 11.A: Protest Hearing and Certification of Weed Abatement Charges for Forwarding to the County of San Luis Obispo for Placement on 2024 Property Tax Rolls (Lee)
Recommendation:
1. Conduct a Public Hearing to hear protests from property owners regarding weed abatement charges;
2. Adopt a Resolution certifying the amount of abatement proceedings for grass, weeds, and rubbish pursuant to Resolution R-2024-022, to be filed with San Luis Obispo County Tax Rolls, as indicated by Assessor Parcel Number per Health & Safety Code Section 14912.
Presenting staff:
Jorge Garcia, City Manager
Paul Lee, Battalion Chief
Public Hearing / Call for public comment: No comment.
Action: Adopt a Resolution certifying the amount of abatement proceedings for grass, weeds, and rubbish pursuant to Resolution R-2024-022, to be filed with San Luis Obispo County Tax Rolls, as indicated by Assessor Parcel Number per Health & Safety Code Section 14912.
Motion: Reiss
Second: Newton
Vote: The motion passed on the following vote:
Ayes: 5 Reiss, Newton, Guthrie, Inman, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2024-052 adopted.
Council Agenda 8-20-2024 9.A-11
Attachment 3
12. BUSINESS ITEMS
Item 12.A: Recission of Resolution Declaring V. Lopez Jr. & Sons as a Non- Responsible Bidder (Garcia)
This item was reordered and heard prior to Presentations.
Item 12.13: Discussion of Rooftop Deck Policies in the Shell Beach Design Guidelines (Graham)
This item was reordered and heard prior to Item 11.A.
Item 12.C: Options for Closing the Northern End of Ridge Road to Vehicular Traffic (Fine)
Recommendation:
Provide staff with direction on options for the closure of the northern end of Ridge Road.
Presenting staff:
Scot Graham, Community Development Director
Jorge Garcia, City Manager
Supplemental material submitted into the record.
Call for public comment:
Shelly Higginbotham commented.
Blair Mankins commented.
Action: Consensus to direct staff to return with:
1. A resolution allowing the Council to consider approving "Option B" as outlined in staff's report, including establishing a two-foot "no access easement" across the end of Ridge Road, and then granting an "access easement" in favor of APN 079-261-001;
2. Further information about other comparable streets throughout the city.
In support: 5 Guthrie, Inman, Newton, Reiss, Waage In opposition: 0
Absent: 0
Abstain: 0
Recused: 0
Council Agenda 8-20-2024 9.A-12
Attachment 3
Item 12.10: Mid-Cycle Budget Adjustments for Fiscal Years 2024 and 2025 (Feeser) Recommendation:
City Council:
Adopt a Resolution approving and appropriating budget adjustments for Fiscal Years 2024 and 2025.
Board of Directors of the Central Coast Blue Regional Recycled Water Authority:
Adopt a Resolution approving and appropriating budget adjustments for FY 2025.
Presenting staff:
Nadia Feeser, Administrative Services Director/Treasurer Jorge Garcia, City Manager/General Manager
Jeff Smith, Chief of Police
Supplemental material submitted into the record.
Call for public comment: No comment.
Action: Adopt a Resolution of the City Council of the City of Pismo Beach approving and appropriating budget adjustments for Fiscal Years 2024 and 2025, with the following revision:
1. Appropriate an additional $500,000 in the Wastewater Enterprise Fund for litigation costs in Fiscal Year 2025.
Motion: Newton
Second: Reiss
Vote: The motion passed on the following vote:
Ayes: 5 Newton, Reiss, Guthrie, Inman, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2024-053 adopted.
Action: Adopt a Resolution of the Board of Directors of the Central Coast Blue Regional Recycled Water Authority approving and appropriating budget adjustments for FY 2025.
Motion: Reiss
Second: Waage
Council Agenda 8-20-2024 9.A-13
Attachment 3
Vote: The motion passed on the following vote:
Ayes: 2 Reiss, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution JPA-R-2024-008 adopted.
Action: Consensus to authorize the City Manager to use General Fund Contingency funds for the purpose of procuring approximately ten additional license plate readers in an amount within the City Manager's purchasing authority.
In support: 5 Guthrie, Inman, Newton, Reiss, Waage In opposition: 0
Absent: 0
Abstain: 0
Recused: 0
Action: Consensus to direct staff to investigate the feasibility of alternatives to solar panels as a means of delivering power to the landscape irrigation for the James Way Beautification Project, and return concepts to the City Council for consideration as soon as feasible.
In support: 5 Guthrie, Inman, Newton, Reiss, Waage In opposition: 0
Absent: 0
Abstain: 0
Recused: 0
Item 12.E Chapman Estate Assessment (James)
Recommendation:
1. Receive an assessment of the Chapman Estate's physical condition, operational and maintenance activities, and financial summaries;
2. Provide direction to staff regarding what actions should be implemented or studied further.
Presenting staff:
Nadia Feeser, Administrative Services Director
Scot Graham, Community Development Director
Benjamin Fine, Public Works Director/City Engineer
David Fleishman, City Attorney
Jorge Garcia, City Manager
Council Agenda 8-20-2024 9.A-14
Attachment 3
Gordon Jackson, Director of Tourism and Events
Mike James, Assistant City Manager
Supplemental material submitted into the record.
Guest presenters:
Ron Reilly, Garing Taylor & Associates
Call for public comment:
Shelly Higginbotham commented.
Lillian Jewell commented.
Larry Silvas commented.
Dave Jewell commented.
Action:
1. Direct staff to proceed with selling, or transferring pursuant to the Distribution Agreement, the properties that comprise the Chapman Estate, if within the next six months, City staff and/or the Chapman Estate Foundation are not able to procure the approximately $6.8 million in funding needed for baseline repairs to the Estate.
2. During that six-month timeframe, return to the City Council with further information about:
• Next steps that would be needed to prepare for sale or transfer; • A potential plan for incrementally funding the $6.8 million needed for baseline repairs;
• Information about potential impacts to the City's Capital Improvement Program General Fund projects if the City were to prioritize funding of the Chapman Estate.
Motion: Inman
Second: Guthre
Vote: The motion passed on the following vote:
Ayes: 5 Inman, Guthrie, Newton, Reiss, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Action: Consensus to direct staff to pursue the demolition of the Gull Cottage at the Chapman Estate, and collect the insurance value minus the applicable deductible.
Council Agenda 8-20-2024 9.A-15
Attachment 3
In support: 5 Guthrie, Inman, Newton, Reiss, Waage In opposition: 0
Absent: 0
Abstain: 0
Recused: 0
13. CITY COUNCIL COMMENTS AND REQUESTS
Consensus to direct staff to remove the yet-to-be-installed bench location adjacent to the Toucan Terrace open space from the James Way Beautification Project and replace it with landscaping.
Consensus to direct staff to prepare and submit to the Board of Supervisors a letter of support for its August 20, 2024 consideration of a proposal to extend the Bob Jones Trail from Avila Beach to San Luis Obispo.
14. ADJOURNMENT
At 9:16 p.m.
APPROVED: ATTEST:
Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 8-20-2024 9.A-16
G\T Y OF
PISMO BEACH CITY COUNCIL STAFF REPORT
A�syo Bt Agenda Item #9.13
Meeting Date: August 20, 2024
TITLE:
Payroll Register and Register of Demands
RECOMMENDATION:
1. Approve the Summary of Payroll Register for July 28, 2024;
2. Approve the Register of Demands for July 26, 2024 and August 2, 2024.
DISCUSSION:
Attached are the Summary of Payroll Register(s) and Register(s) of Demands (Check Registers) noted above, provided for Council approval.
FISCAL IMPACT:
As demonstrated in the attached payroll and check registers.
ATTACHMENTS:
1. Payroll Summary
2. Registers of Demands
Submitted by: Nadia Feeser, Administrative Services Director/City Treasurer City Manager Approval:
Council Agenda 8-20-2024 9.13-1
Attachment 1
A�SM0 BEQ�'2
SUMMARY PAYROLL REGISTER
FOR PERIOD ENDING 07/28/24
CHECKS DATED 08/02/24
PAYROLL CHECKS AND DIRECT DEPOSIT TRANSACTIONS
Checks 557123-557128 6
AC H 145
EARNINGS
REGULAR 428,983.27
HOLIDAY 5,280.00
OVERTIME(Includes Comp Time Payouts) 23,870.08 Administration
Building
Conference&Visitors Bureau 327.94
Police Department 12,068.01
Parking
Engineering
Fire 6,916.87
Recreation
Public Works 704.62
Water 1,426.21
Wastewater 2,426.43
Motor Vehicles
Subtotal-Overtime $ 23,870.08
SALARY ADJUSTMENTS 107.86
TRAINING/UNIFORM ALLOWANCE 120.00
OTHER EARNINGS 14,460.01
472,821.22
LESS AUTHORIZED PAYROLL DEDUCTIONS
FEDERAL WITHHOLDING TAX 44,340.73
FICA&MEDICARE 36,435.84
STATE INCOME TAX 17,169.63
STATE DISABILITY INSURANCE 5,076.53
GARNISHMENTS 1,555.06
HEALTH 4,113.95
SUPPLEMENTAL DISABILITY 1,509.21
SECTION 125 1,809.56
PERS 37,505.75
DEFERRED COMPENSATION 14,439.81
ADDITIONAL LIFE INSURANCE 321.50
UNION DUES 2,299.98
PISMO ATHLETIC CLUB 537.50
OTHER
NET PAYROLL $305,706.17
DIRECT DEPOSIT DEDUCTION 297,548.11
NET PAYROLL AFTER ACH DEPOSIT 8,158.06
Council Agenda 8-20-2024 9.13-2
Attachment 2
City of Pismo Beach
Final Disbursement List Check Date 07/26/2024
US BANK
ACH/ Vendor Check
Check# Number Payee Amount Description
ACH 11224 Richards,Watson,Gershon Attorneys At Law $ 514,633.61 Professional Legal Services-May 2024 ACH 12636 CALPERS 1,672,807.00 CalPERS Plan 975 Misc Tier 1 UAL&CaIPERS Plan 977 PUBLIC SAFETY POLICE T1 UAL&CalPERS Plan 25883 Fire Tier 3(PEPRA)&CalPERS Plan 25884 PUBLIC SAFETY POLICE T3(PEPRA)UAL&CalPERS Plan 27464 Misc Tier 3(PEPRA)UAL&CaIPERS Plan 30035 PUBLIC SAFETY POLICE T2 Plan UAL&CalPERS Plan 30036 Misc Tier 2 UAL
ACH 10371 Visit SLO County 163,325.62 TMD Payments May 2024 ACH 12944 Leaf 1,322.25 Monthly Copier Lease&Monthly PD Copier Lease-July 2024 ACH 14257 Igoe Administrative Services 2,857.98 IGOE FSA&DDS Reimbursement-July 2024 ACH 12017 Vantagepoint Transfer Agents 9,208.00 Retiree Health Longevity Premiums-PD 08/01/24 130376 14874 Advance Stores Company,Incorporated 346.90 Vehicle Maintenance 130377 11195 Air Pollution Control District-SLO County 491.97 Generator-Station 64 Permit 1588-1 FY 25 Renewal 130378 12275 Airgas West Inc 922.32 Medical Supplies&Helium for Balloons 130379 14540 Greg Alex 150.00 Planning Commission Meeting Stipends Q2 2024 130380 11800 Allan Hancock College 2,104.70 Academy Enrollment Fees&Patrol Rifle Course 130381 10341 Alliant Insurance Services Inc-NPB Main 1,735.00 ACIP Crime Renewal FY24/25 130382 14544 Jack Armstrong 513.62 Reimb:Office of Water Program Classes 130383 12624 AT&T 9391012187 9,763.01 PSF Internet-06/10/2024-07/09/2024 130384 12623 AT&T9391012188 4,814.53 Phone Bill 06/10/2024-07/09/2024 130385 13278 AT&T 9391059148 1,560.22 Phone Bill-06/10/2024-07/09/2024 130386 14363 AT&T Mobility 287314925891 127.73 iPad Tablet Service-June 2024 130387 14832 14821 160.96 iPad Mini Internet-June 2024 130388 13569 Jedidiah J.Bickel 50.00 CVB Board Meeting Stipends Q2 2024 130389 14799 Bikes by T&W LLC 135.77 School Safety Outreach Program 3 Helmets 130390 14119 Boone Printing&Graphics,Inc. 104.63 Business Cards 130391 UB*01113 JENNIFER BREBES 308.84 Refund Check 008531-001,961 FRESNO 130392 14229 Brendler Janitorial Service 420.00 Janitorial Service 130393 UB*01112 BRIDGE STREET HOUSE(T) 78.30 Refund Check 008144-000,533 FIVE CITIES 130394 12098 Burke&Pace Lumber of Arroyo Grande 402.95 Maintenance Supplies 130395 14402 Carol A.Burner 933.33 900 Bello Lease-August 2024 130396 14649 Luis Castaneda 416.78 Reimb:AWWA WW Treatment Overview Course&Reimb:SWRCB Drinking Water Application Fees
130397 11451 Channel Islands Technology Integrators'Group 20,082.86 IT Professional Services&IT Services Renewal&PD Teams Migration- May/June 2024
130398 14882 Shelley Clark 1,000.00 Deposit Refund 130399 14658 Container Stop,Inc. 2,850.00 Police Container Relocation 130400 14202 Crisp Imaging 287.67 Office Supplies 130401 14733 Deep Blue Integration 165.00 Quarterly Fire Alarm Monitoring 130402 14217 Deltina Coffee Roasters 62.50 Coffee 130403 12307 Department Of Justice 32.00 Pre-employment Fingerprinting 130404 13675 Michael Drew Devine 25.00 PRBC Meeting Stipend Q2 2024 130405 14883 Dignity Health Coastal Surgical Institute 5,895.68 Permit Refund B24-000223 130406 10746 Electricraft Inc. 4,014.00 Electrical Work 130407 12123 Farm Supply 82.96 Maintenance Supplies 130408 14532 Emily France 979.13 FY 24 Tuition Assistance 130409 10797 Geosolutions,Inc. 136.25 Compaction Testing 130410 14798 GrassrootsLab,LLC 5,000.00 Consulting Services June 2024 130411 11739 J.B.Dewar Incorporated 528.63 Maintenance Supplies 130412 U13*01111 LISA JOHNSON(T) 77.78 Refund Check 018998-000,780 PANORAMA 130413 10474 Joseph Wolosz 7,000.00 Wolosz Parking Lot Lease-Aug 2024 130414 12483 KCI Environmental Inc. 1,704.00 Ocean Blvd Habitat Mitigation-Apr-Jun 2024 130415 11833 Keylock Security Specialists 54.60 Maintenance Supplies 130416 14125 Natalie Lancor 300.00 Clam Painting July 2024 130417 11586 Liebert,Cassidy&Whitmore 174.00 Professional Legal Services 130418 14577 LK Graphics 54.38 Nametags
130419 14885 MainStreet Designs,Inc 5,855.02 Banners 130420 14401 Barbara L.Maraist 933.34 900 Bello Lease-Aug 2024 130421 14739 Mike's Coffee and Tea Co. 54.00 Coffee 130422 10097 Miners Hardware 2,419.14 Maintenance Supplies 130423 14405 Mission Linen Supply 2,472.56 Uniforms/Mats/Towels June 2024 130424 14611 Jon Wayne Mounts 40.00 Band Member:Senior Dance 7/9/24 130425 11172 Mullahey Ford 3,587.35 Vehicle Maintenance 130426 10039 New Times 351.00 Legal Advertising 130427 11119 Sandra Nielsen 25.00 PRBC Meeting Stipend Q2 2024 130428 12199 1 Noble Saw,Inc 116.54 Maintenance Supplies Council Agenda 8-20-2024 9.13-3
Attachment 2
City of Pismo Beach
Final Disbursement List Check Date 07/26/2024
US BANK
ACH/ Vendor Check
Check# Number Payee Amount Description
130429 14343 ODP Business Solutions,LLC 128.22 Office&Kitchen Supplies 130430 10241 Original Watermen,Inc. 6,178.48 Lifeguard Uniforms 130431 14403 Betty J.Pratt 933.33 900 Bello Lease-August 2024 130432 14079 Clare Malone Prichard 150.00 Planning Commission Meeting Stipends Q2 2024 130433 12335 Procare Janitorial Supply Inc 7,576.50 Janitorial Supplies 130434 10863 PVP Communications Inc 45.35 Minor Equipment 130435 14762 Quick Crete Products Corp 2,030.55 Bollards 130436 12613 Quinn Company 3,530.51 Equipment Rental 7/4/24 130437 10904 Ron Rodriguez 25.00 PRBC Meeting Stipend Q2 2024 130438 11266 San Luis Auto Parts Inc 388.32 Vehicle Maintenance 130439 14880 Scherle Specialties LLC 940.93 Vehicle Maintenance 130440 11168 Sherwin-Williams 110.78 Maintenance Supplies 130441 13913 Silvas Oil Co.,Inc 8,114.95 Gas&Diesel Fuel Delivery 7/11/24 130442 10913 Siteone Landscape Supply LLC 114.52 Maintenance Supplies 130443 13860 South County Chambers of Commerce 329.00 SCCC Membership Dues FY25 130444 12806 Donald G.Stever 40.00 Band Member:Senior Dance 7/9/24 130445 14795 James Summer 150.00 Planning Commission Meeting Stipends Q2 2024 130446 13530 TCA Tools Inc 176.44 Maintenance Supplies 130447 12321 The Gas Company 1,339.16 900 Bello Gas Service 06/12/24-07/12/24 130448 14440 The Top Shop 1,029.86 Rec Uniforms 130449 13442 Thorn Run Partners 5,000.00 Federal Lobbying Services-July 2024 130450 13151 Thread Head,Inc. 3,944.36 1G Uniforms 130451 12860 Townsend Public Affairs 4,500.00 Consulting Services-July 2024 130452 14821 Traffic Management Products Inc 425.66 Street Signs 130453 UB*01114 MARY UYEYAMA(T) 107.64 Refund Check 019251-000,244 ESPARTO 130454 14095 Reed Van Rozeboom 100.00 Planning Commission Meeting Stipends Q2 2024 130455 12527 Water Systems Consulting Inc 5,932.75 Annual Water Use Report-June 2024&CCB-Final Design-Permitting and PM-June 2024
130456 11997 Whittle Fire Protection 607.00 Semi Annual Inspection-PBVH Kitchen Fire System 130457 10002 Internal Revenue Service 148.12 PCORI Annual Fee IRS Form 720-2024 Total: $ 2,510,153.84
Council Agenda 8-20-2024 9.134
Attachment 2
City of Pismo Beach
Final Disbursement List Check Date 08/02/2024
US BANK
ACH/ Vendor Check
Check# Number Payee Amount Description
ACH 10002 Internal Revenue Service $ 117,212.41 Federal Income Tax PD 08/02/2024 ACH 11208 SEW Local 620 AFL/CIO 863.06 SEW Dues PD 08/02/24 ACH 11305 Public Employees Retirement System 80,119.01 PERS Retirement from Springbrook EE&ER PD 08/02/24 ACH 12211 CA.Public Emp Retirement Sys 119,826.14 Medical Insurance-August 2024 ACH 12260 dba:Mission Square ICMA Retirement Trust-457 28,013.19 ICMA 457 Deferred Comp EE&ER PD 08/02/24 ACH 12305 Franchise Tax Board 22,193.89 SDI&State Income Tax PD 08/02/24 ACH 12360 CalPERS 457 Plan 291.67 PERS 457 Deferred Comp ER PD 08/02/24 ACH 12708 dba:Mission Square ICMA Retirement Trust-Roth 575.00 ICMA Roth IRA PD 08/02/24 IRA
130460 10434 Abalone Coast Analytical Inc 910.00 Water Analysis 130461 14874 Advance Stores Company,Incorporated 17.48 Vehicle Maintenance 130462 11195 Air Pollution Control District-SLO County 1,014.75 Fuel Tank-Renewal of Equipment Permit#2185-1 130463 11882 Alexander's Contract Services Inc 3,120.67 Water Meter Reading Services July 2024&Water Meter Reading Services Credit Jan/Mar/May 2024
130464 10800 Whitney Almaguer 2,012.80 Instructor:Creative Kids Summer Theatre Camp 7/15-7/19#11451 130465 12433 Alpha Electrical Service Inc 3,219.99 Service Call:Cable Removal&Emergency Service Call-Vista Del Mar Lift Station&Vista Del Mar Lift Station Service Call
130466 11382 Applied Technology Group,Inc. 428.30 PW Radio 130467 13460 AT&T Mobility 287284035974 1,256.11 Monthly Phone Service-June 2024 130468 12438 Avila Bay Athletic Club&Spa 1,869.00 Instructor:Avila Bay Athletic Club Camp 7/22-7/26#11522& Instructor:Avila Bay Athletic Club Camp 7/29-8/2#11523
130469 10435 Berchtold Equipment Company 98.55 Vehicle Maintenance 130470 10888 Bound Tree Medical LLC 506.98 Medical Supplies 130471 14783 Fred Brown 5,952.67 Maintenance Equipment 130472 10074 Burdine Printing 78.33 Rec Neighborhood Event Postcards 130473 14476 Burt Industrial Supply,Inc 472.00 WWTP Cleanout Adapter 130474 14766 C&M Western,Inc 526.30 Safety Boots FY 2025&FY24 Safety Boots 130475 10626 California Highway Adoption Co 1,050.00 Highway 101 On/Off Ramp Trash Mitigation-July 2024 130476 14414 California State Disbursement Unit 519.23 Tax Withholding Order PD 08/02/24 130477 14771 California State Disbursement Unit 18.46 Tax Withholding Order#2 PD 08/02/24 130478 14876 California State Disbursement Unit 784.61 Tax Withholding Order PD 08/02/24 130479 12610 CalPortland Construction 297,159.83 Water Leak Repair&Paving Project-May 2024 130480 10085 Cannon Corp 58,251.18 Ocean Blvd CM&Paving Project CM&James Way CM&Clarifier Bid Support-June 2024
130481 13531 Central Coast Party Factory LLC 1,097.50 Inflatables&Generator-Concert 6/9&7/14 130482 13951 Central Coast Portables 262.10 Portable Restrooms-Volleyball Tournament 7/12 130483 13893 Charles P.Crowley Company,Inc 153.01 Odor Control 130484 14415 CLAD Consulting,Inc. 330.00 PSF Project Management-June 2024 130485 11227 Cole Chrysler Dodge 1,171.93 Vehicle Maintenance 130486 14890 Cowboy Cookie&Ice Cream 432.00 Neighborhood Events 5/17/24&6/14/24 130487 14313 Culligan/Santa Maria 57.22 Drinking Water June 2024-WW 130488 14217 Deltina Coffee Roasters 125.00 Coffee 130489 12541 Engel&Gray Inc 6,839.45 Composting Biosolids June 2024 130490 13586 Famcon Pipe&Supply Inc. 11,626.32 James Way Project&Distribution Maintenance 130491 12123 Farm Supply 118.41 Maintenance Supplies 130492 12589 Ferguson Enterprises,Inc. 6,415.48 Distribution Maintenance 130493 11868 FGL Environmental 1,230.00 Organic Analysis 130494 12030 Grainger,Inc. 33.50 Maintenance Supplies 130495 12144 CLA-VAL Griswold Industries 2,909.25 Booster Station Maintenance 130496 10806 Hach Company 2,356.35 Chlorine&Samples 130497 12653 Dan Herlihy 117.00 M&IE:SLI Graduation 8/9/24 130498 10376 Hinderliter,de Llamas&Associates 1,367.76 Audit Services-Jul-Sept 2024 130499 14481 HPS West,Inc 5,005.54 Water Meter 130500 11993 Information Technology 1,533.51 Data Lines&External User Access:April-June 2024 130501 13276 InfoSend,Inc. 1,521.40 Processing-Printing-Mailing Utility Bills June 2024 130502 11833 Keylock Security Specialists 62.22 Facilities Maintenance 130503 14891 Liquid Trends LLC 550.00 Stride with the Tide 5K DJ 7/27/24 130504 14577 LK Graphics 157.14 Nametag&Office Door Sign 130505 13361 Marborg Industries Santa Barbara 311.81 ADA Portable Restrooms Addie Street 6/24/24-7/21/24 130506 12279 McMaster Carr 268.21 WWTP Supplies 130507 14427 Rubio Medina 3,448.50 Parking Annex-June 2024 130508 10097 Miners Hardware 1,347.39 Maintenance Supplies 130509 14742 Momentum Paddle Sports Inc. 896.001 Instructor:Ocean Adventure Camp 1 7/23-7/25#11470 130510 1 12406 IMosquito and Vector Management District 1 2,807.921 Mosquito Abatement Service:April-June 2024 Council Agenda 8-20-2024 9.13-5
Attachment 2
City of Pismo Beach
Final Disbursement List Check Date 08/02/2024
US BANK
ACH/ Vendor Check
Check# Number Payee Amount Description
130511 11172 Mullahey Ford 505.45 Vehicle Maintenance 130512 13756 National Ground Water Assoc Inc. 120.00 NGWA Annual Membership 130513 14878 Nevada State Treasurer 2.00 Garnishment Withholding Fee PD 08/02/24 130514 10039 New Times 117.00 Advertising
130515 14343 ODP Business Solutions,LLC 1,003.07 Kitchen&Office Supplies 130516 12099 Pacific Petroleum Corp 2,424.74 Well Maintenance 130517 11202 Pavement Engineering,Inc. 6,820.00 Paving Project ESDC-June 2024 130518 11337 Perry's Electric Motor&Controls,Inc. 7,959.54 Pump Repair 130519 12022 Pismo Beach Police Officer's Association 1,436.92 POA Dues PD 08/02/24 130520 14857 Caroline Portzel-Vaccaro 2,720.00 Instructor:Art Camp 7/15-7/19#11460&Instructor:Art Camp 7/22- 7/26#11461
130521 12335 Procare Janitorial Supply Inc 3,154.04 Janitorial Supplies 130522 12218 R.Baker Inc. 7,500.00 303 Wawona Sewer Manhole Repair 130523 14892 Melody Rochester 1,175.00 Refund:Deposit&Security Fee 6/22/24 130524 11266 San Luis Auto Parts Inc 482.18 Vehicle Maintenance 130525 11796 San Luis Powerhouse,Inc. 7,572.36 Hillcrest Repeater&Avila Ridge Repeater Generator Maintenance 130526 10731 Santa Maria Motorcycles LLC 242.46 Vehicle Maintenance 130527 12108 Santa Maria Tire,Inc. 226.11 Vehicle Maintenance 130528 13994 SBRK Finance Holdings,Inc. 557.50 CivicPay IVR Transaction Fees June 2024 130529 14738 SCA OF CA,LLC 13,662.62 Street Sweeping-June 2024 130530 14877 SCaDU 230.76 Garnishment Withholding PD 08/02/24 130531 14843 Schaaf&Wheeler,Consulting Civil Engineers 1,000.00 Drainage Study-June 2024 130532 14754 Schwind Electric 375.00 Electrical Labor&Materials 130533 11168 Sherwin-Williams 672.56 Facilities Maintenance 130534 14853 Robert Silvani 2,592.00 Instructor:Shell Beach Surf Camp 7/16-7/18#11426&Instructor:Shell Beach Surf Camp 7/23-7/25#11427
130535 12223 Smardan-Hatcher 55.82 Maintenance Supplies 130536 14099 Jeffrey Smith 117.00 M&IE:SLI Graduation 8/9/24 130537 14113 Southpaw Sign Co.,Inc. 9,355.45 Memory Park Signs&Chumash Park Sign 130538 12306 State Water Resources Control Board 170.00 Certification Application Fee-WWTP Operator 130539 11323 Streator Pipe&Supply 12.90 Facilities Maintenance 130540 13530 TCA Tools Inc 7,163.29 WWTP Tools&MVR Tools&Tools 130541 11896 The Pin Center 633.00 City Logo Pins and Magnets 130542 12461 TJA Advertising 142,328.59 CVB Advertising&Promotion:May 2024&LBID Advertising& Promotion Services-June 2024
130543 12301 TK Elevator 505.65 Elevator Servicing-City Hall 7/1/24-9/30/24 130544 12228 Turf Star,Inc. 702.40 Equipment Maintenance 130545 12620 Uline 2,059.14 Safety Supplies&WW Desks 130546 12622 USA Bluebook Acct:82507 10,046.42 Booster Station Maintenance&Lab&Lab Supplies 130547 13741 Julia Valentine 1,924.00 Instructor:Sea Exploration Camp 7/22-7/26#11420 130548 12527 Water Systems Consulting Inc 1,073.40 NCMA Staff Extension-June 2024 130549 13548 Jodi Weimer 238.00 M&IE:SLI 8/6-8/9/24 130550 12132 White Flag Pest Control Inc 270.00 Pest Control Total: 1,042,119.90
Council Agenda 8-20-2024 9.13-6
G\T Y OF
PISMO BEACH CITY COUNCIL STAFF REPORT
.o�s'yo Bt Agenda Item #9.0
Meeting Date: August 20, 2024
TITLE:
Monthly Investment Transaction Report of the City's Cash and Investments for June 2024 of Fiscal Year 2024
RECOMMENDATION:
No action recommended; for information only.
DISCUSSION:
This report updates the City Council on the City of Pismo Beach's monthly transactions of the City's investment portfolio for the month ending June 30, 2024. California State Government Code Section 53607 states that if the authority of the legislative body to invest or reinvest funds for the City is delegated to the City Treasurer, the City Treasurer shall make a monthly report of those transactions to the legislative body. Pursuant to Government Code Section 6505.5, this information is being provided here to the Pismo Beach Public Financing Authority, the Pismo Beach Public Financing Agency, and the Central Coast Blue Regional Recycled Water Authority, through the members of the City Council who sit on those boards.
The attached report includes all transactions of the City's investments managed by the City, including funds invested in various securities and the City's pooled funds invested in various financial instruments.
• Attachment 1 provides a summary of the City's cash, investments, and monthly interest earnings based on book value as of June 30, 2024. • Attachment 2 provides details on the investment transactions for the General Fund Reserve and City Pooled Funds A (for deferred capital projects), including: purchases or deposits; sales, maturities, calls or withdrawals; and interest earnings. • Attachment 3 provides details of the monthly transactions by fund for City Pooled Funds B (for current year expenditures) for the month ending June 30, 2024.
FISCAL IMPACT:
No fiscal impact from the report itself—information only.
ATTACHMENTS:
1. Summary Table for ALL Funds, including Book Values and Earnings Data for Investments in Other Financial Instruments
2. For the General Fund Reserve and City Pooled Funds A—Transactions on Investments in Securities
3. For City Pooled Funds B—Summary of monthly transactions by fund Council Agenda 8-20-2024 9.C-1
Prepared by: Vanessa Garris, Finance Manager
Submitted by: Nadia Feeser, Administrative Service Director / City Treasurer City Manager Approval:
Council Agenda 8-20-2024 9.C-2
Attachment 1
City of Pismo Beach
Attachment 1:Summary Table for All Funds,
including Book Values and Earnings Data for Investments in Other Financial Instruments Actual Year-to-
Current Actual Interest Date Interest
Earnings Earned June Earned Ending
Investment Name Name of Institution Type of Investment Rate Book Value 2024 6/30/2024 *Data Sources General Fund US Bank CDs/GASs/Corp/ 2.07%avg 8,148,980 $ 4,671 $ 149,657 1 Reserves Muni Bonds
City Pooled Funds-A US Bank CDs/GASs/Corp 3.00%avg 34,591,551 39,948 1,221,404 1 Bonds/Muni Bonds/
US Treasury Note
Total All Securities $ 42,740,531 $ 44,619 $ 1,371,062 City Pooled Funds-B US Bank Custody 0.00% $ - $ 288 $ 11,817 1 City Pooled Funds-B Local Agency Invest. State Investment 4.55% 5,263,562 62,811 575,450 2 Fund Pool
City Pooled Funds-B US Bank Checking&Sweep 4.90% 28,603,597 123,647 382,009 3 City Pooled Funds-B $ 33,867,158 $ 186,747 $ 969,276 City Pooled Funds total A+B $ 68,458,709 $ 226,695 $ 2,190,680 Funds Held with Fiscal Bond funds: 2017 Pier Project $ 366 $ 366 $ 964 4 Agent Wilmington Trust
Funds Held with Fiscal Bond funds: 2017 CREB's 218 218 737 4 Agent Wilmington Trust Project
CaIPERS Benefit Trust
OPEB Trust Account CalPERS Benefit Various managed $ 5,500,858 $ - $ 496,152 5 Trust Account byCaIPERS
TOTAL,Cash and Investments at June 30,2024: $ 82,109,131 $ 231,950 $ 2,838,191 TOTAL for City Managed Portfolio,Cash and Investments: $ 76,607,689 $ 231,366 $ 2,340,338 Notes:
Data Sources for Book Values and Actual Interest Earned:
1=Monthly Customer Statement from US Bank
2=Monthly statement from Local Agency Investment Fund
3=Monthly reconciled bank statement from US Bank
4=Monthly statement from Wilmington Trust
5=Monthly statement from CalPERS Benefit Trust Account
***OPEB 4th quarter interest earnings not reported as of 8/9/24 Council Agenda 8-20-2024 9.C-3
Attachment 2
CITY OF PISMO BEACH
Attachment 2: For the General Fund Reserve and City Pooled Funds A Transactions on Investments in Securities
June 30, 2024
INVESTMENT ACTIVITY
PURCHASES OR DEPOSITS
06/12/24 Purchase Beal Bank Plano, Texas $ 245,000 06/12/24 Purchase Beal Bank Las Vegas, Nevada 245,000 Total $ 490,000
SALES, MATURITIES, CALLS OR WITHDRAWALS
No Activity $ -
Total $ -
ACTIVITY TOTAL $ 490,000
INTEREST REVENUE
GENERAL FUND RESERVE INVESTMENTS
Interest Earned on Investments $ 4,671
POOLED INVESTMENTS
Interest Earned on Investments $ 39,948
TOTAL INTEREST EARNED $ 44,619
Data Source: Monthly Download of Transactions from US Bank Council Agenda 8-20-2024 9.C-4
Attachment 3
Attachment 3: For City Pooled Funds B-Summary of monthly transactions by fund City of Pismo Beach - Bank Account Proof of Cash for the month ending: 6/30/2024 Beginning Ending
Bank Account Description Bank ID Balance Cash Receipts Disbursements Transfers-In Transfers-Out Balance General Checking US Bank $32,115,163 $ 3,758,479 $ (6,824,952) $ 44,907 $ (490,000) $ 28,603,597 LAIF LAIF 5,263,562 - 5,263,562
Total all Bank Accounts $37,378,724 $ 3,758,479 $ (6,824,952) $ 44,907 $ (490,000) $ 33,867,158 Beginning Ending
Fund Description Fund# Balance Cash Receipts Disbursements Transfers-In Transfers-Out Balance General Fund
General Fund 1001-10101 10,219,008 (110,249) (2,441,742) 7,667,017 General Fund-Reserve 1001-10105 426,401 (421,677) - 4,723.48 Half Cent Sales Tax Fund 1002 2,019,635 138,800 2,158,435 Special Revenue Funds
Gas Tax Fund 2001 281,501 39,587 321,088 LTF-Streets 2002 319,058 (62) 318,996 PEG Access Fund 2003 104,001 (321) 103,680 Police Grant Fund 2004 122,453 (15,210) 107,243 Housing In Lieu Fund 2005 117,178 42 (1,125) 116,095 LBID Fund 2006 2,536,293 214,529 (238,206) 2,512,616 Chapman House 2007 60,501 277,531 (271,618) 66,415 Capital Projects Funds
Capital Projects Fund 3001 789,794 2,911,486 (2,775,196) 926,084 Public Facilities Fund 3002 898 - 898 Park Development Fund 3003 354,234 17,864 - - 372,098 Circulation Fund 3101 562,892 12,347 - - 575,239 Development Impact Fee Fund 3102 191,889 (50,425) - - 141,464 Developer Impact Fee Fund 3103 171,005 - - 171,005 Underground Utility Fund 3201 16,906 - - 16,906 Council Agenda 8-20-2024 9.C-5
Attachment 3
Attachment 3: For City Pooled Funds B-Summary of monthly transactions by fund City of Pismo Beach - Bank Account Proof of Cash for the month ending: 6130/2024 Beginning Ending
Fund Description Fund# Balance Cash Receipts Disbursements Transfers-In Transfers-Out Balance Debt Service Funds
Public Finance Authority Fund 4001
Public Finance Authority Fund 4002
Freeway Foothills AD Fund 4101 782 - 782 Spyglass AD Fund 4102 13,022 13,022
Indio-El Portal AD Fund 4112 756 - 756 Visalia Street AD Fund 4113 6,000 391 6,391 Enterprise Funds
Water Enterprise/Tax Fund 6101/6102 6,225,382 355,381 (198,304) 6,382,459 Water Construction Fund 6103 854,300 22,888 (22,884) 854,304 Water Expansion Fund 6104 948,286 9,773 - 958,059 Wastewater Enterprise Fund 6201 1,191,937 (33,189) (288,577) 870,171 Wastewater Construction Fund 6202 1,682,299 25,484 (18,933) 1,688,851 Wastewater Expansion Fund 6203 2,139,046 8,823 - 2,147,869 LTF-Transit Fund 6301 28,898 - 28,898 Pier Operations Fund 6401 5,183 42,643 (44,464) 3,361 Parking Fund 6501 921,093 (594,631) (225,336) 101,125 Internal Service Funds
Technology Service Fund 7101 103,467 122,245 (93,271) 132,440 Motor Vehicle Fund 7201 3,112,726 132,275 (210,971) 3,034,030 Trust&Agency Funds
SLO County TMD 8201 154,886 166,594 (154,918) 166,561 Control Funds
Payroll Control Fund 9301 1,284,627 1,339 77,261 1,363,227 Interest Control Fund 9302 232,433 123,647 - 356,080 Utility Billing Control Fund 9304 179,955 (1,175) (12) 178,769 WR Control Fund 9305 -
Total all cash funds 37,378,725 3,396,729 (6,908,296) - - 33,867,158 Council Agenda 8-20-2024 9.C-6
Attachment 3
Attachment 3: For City Pooled Funds B-Summary of monthly transactions by fund City of Pismo Beach - Bank Account Proof of Cash for the month ending: 6/30/2024 Beginning Ending
Fund Description Fund# Balance Cash Receipts Disbursements Transfers-In Transfers-Out Balance
INVESTMENTS
General Fund
General Fund Money Mrkt Csh 1001-10108 0 0
General Fund-CD's 1001-10404 6,460,033 6,460,033 General Fund-Fed Agency 1001-10405 4,049,000 4,049,000 GF-Half Cent Sales Tax CD's 1002-10404 735,000 735,000 GF-Half Cent Sales Tax Fed Ag(1002-10405 500,000 500,000 GF-Half Cent Sales Tax Mny Mk 1002-10108 0 0
GF Reserve Money Mkt Cash 1001-10109 0 0
GF Reserve-CD's 1001-10403 3,182,967 490,000 3,672,967 GF Reserve-Fed Agency 1001-10402 2,208,000 - 2,208,000 GF Reserve-Building 1001-10406 202,000 202,000 GF Reserve-Building-Federal E 1001-10146 298,000 298,000 GF Reserve-Risk Mgmt-CD's 1001-10407 150,000 150,000 GF Reserve-Risk Mgmt-Fed Ac 1001-10140 50,000 50,000 GF Corp Bond-Pooled 1001-10141 529,143 529,143 GF Corp Bond-Reserve 1001-10145 500,000 500,000 GF Municipal Bonds Pooled 1001-10142 897,022 897,022 GF Municipal Bonds Reserve 1001-10143 1,018,013 1,018,013 Risk Mgmt Muni Bonds Reserve 1001-10144 50,000 50,000 Half Cent Sales Tax-Pooled 1002-10141 - - Half Cent Sales Tax-Muni Bond 1002-10142 -
GF CREB's Fiscal Agent 1001-10515 (0) (0) GF Treasury Note 1001-10410 6,003,991 6,003,991 Special Revenue Funds
Housing In Lieu-Mny Mkt Csh 2005-10108 (0) (0) Housing In Lieu Fund 2005-10404 385,000 385,000 Housing In-Lieu Fed Agencies 2005-10405 140,000 140,000 Housing In-Lieu Treasury Note 2005-10410 - - Capital Projects Funds
Park Develop. Fund Mny Mkt 3003-10108
Park Development Fund 3003-10404
Park Develop Federal Agencies 3003-10405
Circulation Fees Mny Mkt 3101-10108
Circulation Fees 3101-10404 - -
Develop.Impact Fee Mny Mkt 3102-10108 0 0
Development Impact Fee Fund 3102-10404 245,000 - - 245,000 Impact Fees Federal Agencies 3102-10405 - - Council Agenda 8-20-2024 9.C-7
Attachment 3
Attachment 3: For City Pooled Funds B-Summary of monthly transactions by fund City of Pismo Beach - Bank Account Proof of Cash for the month ending: 6130/2024 Beginning Ending
Fund Description Fund# Balance Cash Receipts Disbursements Transfers-In Transfers-Out Balance
INVESTMENTS
Debt Service Funds
Public Fin Fiscal Agent-Pier 4002-10510 117,306 (116,940) - 366 Public Fin Fiscal Agent-CREBs 4002-10515 69,715 (69,497) 218 Visalia Street CD's 4113-10404 100,000 100,000 Enterprise Funds
Water Fund Money Mrkt Csh 6101-10108 0 0
Water Fund CD's 6101-10404 735,000 - 735,000 Wtr Fund Federal Agencies 6101-10405 2,155,000 - 2,155,000 Wtr Fund Corp Bond-Pooled 6101-10141 - - Water Fund Treasury Note 6101-10410 1,000,000 1,000,000 Water Construction Money Mkt 6103-10108 (0) (0) Water Construction 6103-10404 504,363 504,363 Wastewater Fund Money Market 6201-10108 0 - 0 Wastewater Fund CD's 6201-10404 490,000 - 490,000 Wastewater Fund Fed Agencies 6201-10405 2,100,000 2,100,000 WWtr Fund Corp Bond-Pooled 6201-10141 1,062,000 1,062,000 WWtr Fund Treasury Note 6201-10410 1,000,000 1,000,000 Parking Enterprise Money Mrkt 6501-10108 (0) (0) Parking Fund Corp Bond-Pooled 6501-10141 500,000 - 500,000 Parking Enterprise 6501-10404 1,225,000 - 1,225,000 Parking Fund Federal Agencies 6501-10405 1,750,000 1,750,000 Parking Fund Treasury Note 6501-10410 - - Internal Service Funds
MVR Fund Money Mrkt Csh 7201-10108 0 0
MVR Fund CD's 7201-10404 1,526,000 1,526,000 MVR Fund Federal Agencies 7201-10405 500,000 500,000 CalPers Benefit Trust
OPEB Trust Account 8101-10408 5,500,858 5,500,858 Total all Investments $47,938,411 $ 303,563 $ $ $ - $ 48,241,973 Total all Funds $85,317,135 $ 3,700,292 $ (6,908,296) $ $ - $ 82,109,131 Council Agenda 8-20-2024 9.C-8
G\T Y OF
PISMO BEACH CITY COUNCIL STAFF REPORT
A�syoBt Agenda Item #9.D
Meeting Date: August 20, 2024
TITLE:
Fiscal Year 2024 Fourth Quarter Financial Status Report RECOMMENDATION:
No action recommended; for information only.
EXECUTIVE SUMMARY:
This report updates the City Council on the City's financial status for the fiscal year ending on June 30, 2024, based on preliminary actual revenues and expenditures during Fiscal Year (FY) 2024.
Overall, the City of Pismo Beach's funds are projected to be financially stable, with sufficient fund balances. The FY 2024 ending General Fund unassigned fund balance is projected to be $6.49 million, which is $9.34 million less than the FY 2023 ending unassigned fund balance. This decrease is largely due to the projected spending of various large capital projects, including $1.62 million for the Chumash and Palisades Parks improvements projects; $1.27 million for the James Way Beautification project; $458 thousand for the Public Safety Facility project; $301 thousand for the current Paving project; and $280 thousand for the Police Parking Annex, drawing down from the beginning unassigned fund balance.
For most of the City's other funds, revenues and expenditures are projected to be on budget and the ending fund balances are in line with the FY 2025 Adopted Budget beginning fund balances. In all the funds, there are sufficient fund balances and projected revenues to cover projected expenditures.
The following sections provide details of the General Fund financial picture, followed by a summary and highlights of the City's other funds.
I. General Fund Budget Summary
In summary, based on preliminary and projected actual revenues and expenditures during FY 2024, the General Fund is projected to end FY 2024 with a $6.49 million unassigned fund balance. The FY 2024 projected $6.49 million unassigned fund balance is $3.46 million greater than the FY 2024 Revised Budget. This increase is attributable to $3.54 million in additional projected operating expenditure savings compared to the Revised Budget and $503 thousand additional projected operating revenues compared to the Revised Budget, offset by $322 thousand fewer projected one-time revenues compared to the Revised Budget and contributing $241 thousand to support the General Fund Reserve.
The unassigned fund balance is used to pay for future one-time investments included in the FY 2024 and FY 2025 Budgets and in the 10-year Capital Improvement Plan.
Council Agenda 8-20-2024 9.13-1
In addition to the General Fund unassigned fund balance, the General Fund includes the Budget Stabilization Reserve set-aside of $2.00 million and a Transient Occupancy Tax (TOT) 1% set-aside of $1.37 million. The TOT 1% set-aside represents the amount collected for the additional 1% of gross lodging revenues to be allocated for the Public Safety Facility project.
Table 1 is a summary of the FY 2023 actuals and the FY 2024 General Fund revised budget, projected actuals, and a variance comparing the budget to projected actuals.
Table 1: FY 2024 General Fund Budget Summary
A B C D= C - B
FY 2024 FY 2024 Year- Variance
FY 2023 Revised End Projected (Actuals-
($thousands) Actuals Budget Actuals Budget)
Unassigned Fund Balance $ 8,469 $ 19,236 $ 19,236 $ - Committed Fund Balance 17,259 5,798 5,798 - a Beginning Fund Balance 25,727 25,034 25,034 - b Operating Revenues 32,544 32,510 33,013 503 c Operating Expenditures 24,665 29,375 25,835 (3,541) d = b- c Net Operating Surplus/(Deficit) 7,879 3,135 7,178 4,043 e One-time Revenues 337 709 387 (322) f One-time/Capital Expenditures 8,098 22,505 6,571 (15,935) 9 =
a+d+e-f Ending Fund Balance $ 25,845 $ 6,372 $ 26,028 $ 19,656 Unassigned Fund Balance $ 15,829 $ 3,025 6 4 $ 3,461 Committed Fund Balance 5,798 - 15,935 15,935 Contribution to Reserves 811 8 241 232 Budget Stabilization Set-Aside 2,000 2,000 2,000 - TOT 1% Set-Aside for PSF 1,407 1,338 1,366 29 II. General Fund Beginning Fund Balance
The General Fund beginning fund balance is comprised of two different components:
• The unassigned fund balance, which are funds that are not committed for any specific purpose and could be used for various one-time projects, and • The committed or carryforward fund balance, which are funds that are committed for a specific budgeted use.
As illustrated in Table 2, the FY 2024 Adopted Budget General Fund beginning fund balance was projected to be $12.26 million. Based on changes during FY 2023 and carrying forward fund balance to cover previously budgeted but not-yet-spent expenditures, the actual fund balance is revised to $25.03 million. This includes $19.24 million of unassigned fund balance and $5.80 million of carryforward fund balances.
Council Agenda 8-20-2024 9.D-2
Table 2: FY 2024 General Fund, Beginning Fund Balance
Adopted Budget
($ thousands) Budget Revisions Actuals
Unassigned Fund Balance $ 12,263 $ 6,973 $ 19,236 Capital Funds Carryforward 5,114 5,114
5,798
Purchase Orders Carryforward 615 615 $
Prepayment Carryforward 69 69 Carryforward Total Fund Balance $ 12,263 $ 12,771 $ 25,034 III. General Fund Reserve
The City maintains various General Fund reserves totaling $8.09 million for emergency operations, building depreciation, and risk management. These reserves are crucial to avoid disrupting the City's operations following unanticipated events. The reserves are shown in Table 3, followed by a summary of each reserve.
Table 3: General Fund Reserves
Reserve Amount $ thousands
General Fund 25% Reserve $7,335
City Building Reserve 500
Risk Management Reserve 250
Total $8,085
General Fund 25% Reserve
The City has adopted a fiscal policy to fund a General Fund Reserve of 25% of General Fund budgeted annual operating expenditures for FY 2024. The General Fund reserve should be equal to $7.34 million, which is 25% of the total FY 2024 budgeted annual operating expenditures of $29.38 million. Currently, there is $7.40 million invested in various securities and $5 thousand is pending investment. This reserve allows the City to maintain its operations for a few months in the event that an emergency or disaster impacts the City's finances, and can also be used for emerging opportunities. The City Treasurer will be investing an additional $241 thousand during FY 2024 to support the additional amount required to meet the 25% of the total FY 2024 and FY 2025 budgeted annual operating expenditures.
City Building Reserve
The City Council created a City Building Reserve of$500 thousand, for the maintenance and upkeep of City facilities and buildings, particularly if funds are not available. This amount is equal to five years of annual depreciation on City-owned buildings.
Council Agenda 8-20-2024 9.D-3
Risk Management Reserve
The City Council established a Risk Management Reserve, contributing $50 thousand each year to the budget for unanticipated risk management costs. This reserve has a balance of$250 thousand, which is the maximum contribution level.
IV. General Fund Revenues
The FY 2024 Revised Budget revenues total $33.22 million. FY 2024 projected actual revenues are $33.40 million, or $181 thousand greater than budget. Compared to the previous year, FY 2024 projected actual revenues are $519 thousand, or 1.6% greater than FY 2023. This increase over the prior year is largely due to a projected increase of $1.05 million in other revenues to reflect additional overhead charges to other funds and additional interest income compared to the previous fiscal year, offset by a projected decrease of$433 thousand in Transient Occupancy Tax revenues. Table 4 summarizes the General Fund revenue budget and projected actual revenues for FY 2024, which is followed by a brief discussion of the top three FY 2024 projected actual sources of revenues.
Table 4: FY 2024 General Fund Revenue Budget and Projected Actuals A B C D= C -B E= C-A F= C/A-1
Variance
(Projected Variance %Variance Proj
FY 2024 FY 2024 Actuals - (FY24 Proj (FY24 Proj Actual ($thousands) FY 2023 Revised Projected Revised Act- FY23 Act v FY23 %of Revenue Category Actuals Budget Actuals Bdgt) Actuals) Actuals) Total Transient Occupancy Tax $ 15,481 $ 14,715 $ 15,049 $ 334 $ (433) -2.8% 45.1% Property-Related Taxes 7,046 7,273 7,273 (0) 226 3.2% 21.8% Sales and Use Tax 4,041 3,835 3,948 113 (93) -2.3% 11.8% Other Revenues 2,121 3,198 3,173 (26) 1,052 49.6% 9.5% Permits 1,336 1,241 1,336 95 0 0.0% 4.0% Departmental Revenues 865 832 850 17 (15) -1.7% 2.5% Franchise Taxes 800 698 720 23 (80) -10.0% 2.2% Business Tax 291 244 282 38 (9) -2.9% 0.8% Transfers In 140 140 140 - - 0.0% 0.4% Other Taxes 170 139 119 (20) (51) -29.8% 0.4% Other Finan Sources 114 87 46 (41) (67) -59.4% 0.1% Intergovernmental Revenue 85 70 53 (17) (32) -37.9% 0.2% Grants 54 37 25 (12) (30) -54.7% 0.1% Total Operating Revenues $ 32,544 $ 32,510 $ 33,013 $ 503 $ 469 1.4% 98.8% One-time Revenues 337 709 387 (322) 50 14.9% 1.2% Total Revenues $ 32,880 $ 33,219 $ 33,400 $ 181 $ 519 1.6% 100.0% • Transient Occupancy Tax (TOT) revenues are projected to be $334 thousand greater than budget, but are projected to be $433 thousand, or 2.8%, less than the previous year's TOT revenues. TOT revenues are generated by charging 11% of the rent for all lodging businesses that provide occupancy for a period of 30 consecutive days or less. The decline in TOT revenue is partly attributed to a 2.8% drop observed over the fiscal year. Notably, adverse weather conditions in February contributed to a Council Agenda 8-20-2024 9.D-4
significant 12.5% reduction in revenue for the month. Conversely, March reflected a recovery, with revenues 22.2% higher than in March of the previous year with a busy spring break. April was impacted by rainy weather, leading to an expected 16.4% decline in revenue compared to April 2023. Overall, the room rates were lower with level occupancy, while the more recent months of May and June show signs of growth into FY 2025. Chart 1 provides a detailed comparison of TOT revenues collected in FY 2024 relative to FY 2023, illustrating these trends.
Chart 1. TOT Revenues FY 2024 compared to FY 2023
$2,500,000
$2,000,000
o $1,500,000 -
E
Q FY 2024
~O $1,000,000 FY 2023
$500,000
Analysis from Smith Travel Research Inc., which specializes in providing competitive benchmarking and research services to the hotel industry, reveals that the reduction in Transient Occupancy Tax (TOT) revenues primarily stems from lowered average daily room rates, offset by a slight increase in occupancy rates during FY 2024. During FY 2024, the average daily rate decreased by 2.1% compared to FY 2023. However, occupancy rates experienced a slight improvement, increasing by 0.6% compared to the previous fiscal year.
• Property-related tax revenues are projected to be equal to budget and$226 thousand, or 3.2%, greater than previous year's property-related tax revenues. There are two sources of property-related tax revenues:
o Property Tax Assessed Value revenues: equivalent to 1% of assessed values o Property Tax In-Lieu of Vehicle License Fees: 1% tax on the market value of a registered vehicle.
Assessed value cannot increase by more than 2.0% per year per Section 2 of Article XIIIA of the California Constitution. The San Luis Obispo County Auditor-Controller's office is projecting assessed values to increase by 2.0%.
Council Agenda 8-20-2024 9.D-5
• Sales and Use Tax revenues are projected to be $113 thousand greater than budget and $93 thousand, or 2.3%, less than the prior year. Sales and use tax revenues are made up of two sources:
o Bradley-Burns uniform sales and use tax, which is a 1.0% tax on taxable sales within the City.
o Public safety tax, which is a 0.5% tax on taxable sales for specified public safety purposes.
Based on actual sales tax received to date, the Bradley-Burns uniform sales and use tax is expected to be $115 thousand greater than budget, but $88 thousand less than the prior year. Based on actual revenues received to date and projections from the City's sales tax consultant, City staff estimates that Bradley-Burns sales and use tax revenues will be $3.83 million. This reflects a projected decline in sales and use tax receipts compared to FY 2023 for the following industry groups: autos & transportation, fuel & service stations, and food & drugs. These declines are offset by growth in sales and use tax receipts from restaurants & hotels and general consumer goods compared to the previous fiscal year. Chart 2 illustrates sales tax revenues received in FY 2023 and FY 2024 by the month in which the sales tax was collected.
Chart 2. Bradley Burns Sales Tax Revenues FY 2024 compared to FY 2023 $500,000
$450,000
$400,000
o $350,000AM ff
Q $300,000
x $250,000
N $200,000 FY 2023
$150,000 FY 2024
Cn $100,000
$50,000
az` opp, pit aet �a6 c�
OG� <0'
The public safety sales tax revenues are budgeted at $125 thousand in FY 2024 and are anticipated to be $3 thousand less than budget. This FY 2024 projected amount is $6 thousand less than the FY 2023 public safety sales tax revenues and follows the same trends as the Bradley Burns uniform sales and use tax revenues.
In summary, sales and use tax revenues are projected to be $113 thousand greater than budget and $93 thousand, or 2.3%, less than the prior year.
Council Agenda 8-20-2024 9.D-6
V. General Fund Expenditures
The FY 2024 Revised Budget expenditures total $51.88 million and projected actual expenditures total $32.41 million. Operating expenditures are projected to be $3.54 million less than the Revised Budget for FY 2024. One-time capital costs are projected to be $15.94 million less than budget largely attributable to the timing of cash flow for the Public Safety Facility project that is projected to continue into FY 2025 and the Paving project that is anticipated to be completed in FY 2025. These savings will be carried forward to next fiscal year and do not contribute to an increase in fund balance. Table 5 provides details of budget and projected actuals, and the variance by expenditure category.
Table 5. FY 2024 General Fund Expenditure Budget and Projected Actuals A B C D = B -C E
Variance Proj
FY 2024 FY 2024 (Revised Bdgt- Actual
($ thousands) FY 2023 Revised Projected Projected % of Expenditure Category Actuals Budget Actuals Actuals) Total Salaries & Wages $ 8,350 $ 9,899 $ 8,643 $ 1,256 26.7% Benefits 5,144 5,607 5,041 565 15.6% Professional Services 4,267 5,222 4,655 567 14.4% Contract Services 2,805 3,458 2,954 504 9.1% Operations & Maintenance 1,367 1,748 1,517 232 4.7% Other Expenses 980 1,504 1,292 212 4.0% Transfers Out 717 811 674 137 2.1% Retiree Medical Insurance 443 431 376 55 1.2% Debt Service 432 429 428 1 1.3%
Capital Projects 17 138 133 5 0.4%
Other Financing Uses 143 128 122 6 0.4% Total Operating Expenditures $ 24,665 $ 29,375 $ 25,835 $ 3,535 79.7% One-time Capital Costs 8,098 22,505 6,571 15,935 20.3% Total Expenditures $ 32,763 $ 51,881 $ 32,406 $ 19,470 100.0% VI. General Fund Contingency Budgets
General Contingency
The FY 2024 Adopted Budget included $1.00 million in the General Fund general contingency account that may be used for various one-time items that come up during the year. Of this amount, $91,200 thousand of this appropriation was allocated. Details of the allocation are provided in Table 6.
Council Agenda 8-20-2024 9.D-7
Table 6: FY 2024 General Fund General Contingency
Beginning Balance July 1 , 2023 $ 1 ,000,000
Appropriations
Planning Services (91 ,200)
Total Appropriations (91 ,200)
Ending Balance as of June 30, 2024 $ 908,800
Council Contingency
The FY 2024 Adopted Budget also includes a $5 thousand City Council contingency appropriation that may be used for various one-time items that come up during the year.
None of this contingency has been allocated in the first three quarters of FY 2024.
VII. Next Level Budget
The FY 2024 Adopted Budget includes $400 thousand in the General Fund non- department contract services account that may be used for various "next-level" contract services. To date, $250,668 of this budget has been allocated during FY 2024. This includes $165,000 to support enhancements of various services, including additional cleaning of sidewalks, restrooms, and other facilities managed by the Public Works Facilities Division; $40,000 to equip Public Works trucks with essential tools, enhancing their capacity for maintaining government buildings, parks, and streets; and finally, $45,668 for a new transit van to be added to the replacement fleet to support Recreation events. The total of these estimated allocations is $250,668, leaving $149,332 remaining as illustrated in Table 7.
Table 7: FY 2024 Next Level Service
Beginning Balance July 1 , 2023 $ 400,000
Estimated Appropriations
Additional cost and expansion of sidewalk cleanings,
restrooms, and other facilities (165,000)
Tools for Public Works trucks (40,000)
Recreation transit van (45,668)
Total Estimated Appropriations (250,668)
Ending Balance as of June 30, 2024 $ 149,332 Council Agenda 8-20-2024 9.D-8
Vill. Other Funds
Table 8 reflects fund balance, projected revenue, and projected expenditure activity in the City's other funds. For most funds, revenues and expenditures are projected to be on budget and the ending fund balances are in line with the FY 2025 Adopted Budget beginning fund balances.
Table 8. Other Funds
A B C D=B-C E=A+D F G=E-F
Projected Projected
Fund Beginning Actual Projected Actual Ending Fund Unrestricted Type Fund Fund Title Fund Balance Revenue Expenditure Net Rev-Exp Balance Carryforward Fund Balance General Operating Funds
1001 General Fund 25,033,776 33,399,684 32,405,594 994,091 26,027,866 15,934,769 9,852,497 1002 Half-Cent Sales Tax Fund 3,205,576 2,039,601 1,552,888 486,712 3,692,288 689,000 3,003,288 Special Revenue Funds
2001 Gas Tax Fund 300,722 364,610 460,732 (96,122) 204,600 5 204,595 2002 Local Transportation 415,770 191,700 305,476 (113,776) 301,994 59 301,935 2003 PEG Fund 73,720 29,907 3,852 26,055 99,775 37,884 61,891 2004 Grants-NonCapital 62,847 188,343 151,145 37,199 100,045 - 100,045 2005 Housing In Lieu Fee 4,047,150 50,844 2,539,191 (2,488,347) 1,558,803 113,939 1,444,864 2006 LBID Operations 719,530 1,388,702 1,461,384 (72,682) 646,848 16,000 630,848 2006 LBID Improvements 495,132 1,388,702 15,083 1,373,619 1,868,751 1,200,000 668,751 2007 Chapman Estate 78,323 910,817 947,393 (36,576) 41,747 23,193 18,554 Capital Project Funds
3001 Capital Projects 738,719 11,821,167 12,224,224 (403,057) 335,662 335,662 - 3002 Public Facilities Fund 844 17 - 17 862 - 862 3003 Park Development Fund 336,724 106,209 85,436 20,773 357,498 145,030 212,468 3101 Circulation Fees 556,181 72,498 66,011 6,487 562,668 23,988 538,680 3102 Impact Fees 491,886 125,012 250,876 (125,864) 366,022 3 366,019 3103 Developer Impact Fee 56,352 3,329 - 3,329 59,681 - 59,681 3201 Underground Utility Fnd 15,890 329 - 329 16,219 16,219 Debt Service Funds
4001 PFADebtService - 48,380 48,380 - - - 4002 PF Agency Debt 893 704,225 704,530 (305) 588 588 4101 Reass 92-1 Fwy FthlIs 735 15 - 15 750 750 4102 Spyglass 92-4 12,239 254 - 254 12,493 - 12,493 Enterprise Funds
6101 Water Enterprise 8,492,793 6,119,820 4,683,869 1,435,951 9,928,744 9,928,744 - 6102 Water Tax(Lopez/State) 296,671 2,112,362 2,076,448 35,914 332,585 332,585 6103 Water Construction Fund 1,257,703 193,624 166,543 27,081 1,284,783 1,284,783 6104 Water Expansion Fund 805,404 118,388 - 118,388 923,792 923,792 Water Enterprise Funds 10,852,570 8,544,195 6,926,860 1,617,334 12,469,904 12,469,904 6201 Wastewater Treatment 9,219,597 6,375,282 9,947,145 (3,571,862) 5,647,735 5,647,735 6202 Wastewater Capital Proj 1,349,394 3,428,870 5,063 3,423,807 4,773,200 4,773,200 6203 Wastewater Expansion 1,863,327 204,868 - 204,868 2,068,195 2,068,195 Wastewater Enterprise Fu, 12,432,318 10,009,021 9,952,208 56,813 r 12,489,131 F 12,489,131 6301 Local Trans Transit 27,158 - - - 27,158 27,158 6401 Pier Enterprise 97,885 108,780 126,862 (18,082) 79,802 79,802 6501 Parking Enterprise 5,846,885 3,352,819 7,127,550 (3,774,731) 2,072,153 2,072,153 - Internal Service Funds
7101 Technology Service Fund 114,799 1,446,331 1,362,335 83,996 198,795 - 198,795 7201 Motor Vehicle Fund 4,681,754 1,529,135 1,332,866 196,269 4,878,023 - 4,878,023 Council Agenda 8-20-2024 9.D-9
Highlights of Other Funds
Half-Cent Sales Tax Fund (1002)
The Half-Cent Sales Tax Fund is part of the General Fund which includes a 0.50% transaction sales and use tax. This tax was approved by Pismo Beach voters in June 2008, effective October 1, 2008, and renewed in November 2014, which extends the tax to March 31, 2027. The tax proceeds are used exclusively for infrastructure projects. This fund started the year with a $3.21 million beginning fund balance (after including carryforward fund balances). Projected actual revenues are $2.04 million. Projected actual expenditures are $1.55 million. After accounting for a $0.69 million carryforward of project budgets, there is a projected $3.00 million projected ending fund balance in this fund. Table 9 lists the budgeted projects and projected actual expenditures in this fund for FY 2024.
Table 9: Half-Cent Sales Tax Fund FY 2024 Budgeted Projects and Projected Actuals FY 2024 Projected
Projects FY 2024 Budget Actuals
Paving Project $ 1,527,888 $ 1,527,888 Signalize Bello/Price Canyon Rd 389,000 - FY2025 Paving project 300,000 -
City Hall Parking Lot 25,000 25,000
Total $ 2,241,888 $ 1,552,888
Gas Tax Fund (2001)
The Gas Tax Fund is a Special Revenue Fund whose revenues include State gas tax funds based on the State's apportionment formula. These funds are used for City street light costs, City traffic signal maintenance costs, and street repairs and/or capital improvements. This fund started the year with a $301 thousand beginning fund balance (after including carryforward fund balances). Projected actual revenues are $365 thousand and projected actual expenditures are $461 thousand, including $319 thousand for the Paving project and $140 thousand for General Fund street light electricity costs.
Based on the projected revenues and expenditures for the current year, there is a $205 thousand projected ending fund balance in this fund that could be used for future street paving projects.
Local Transportation Fund (2002)
The Local Transportation Fund is a Special Revenue Fund whose funds are used for construction and maintenance of streets, bluff protection, and beach access. Revenues for this fund consist of State Transportation Development Act funds, which remain after funds are allocated for regional transit, local transit, and Ride-on services. Projected actual revenues are $192 thousand and projected actual expenditures are $305 thousand, primarily for the Paving Project. Based on the projected revenues and expenditures for the current year, there is $302 thousand projected ending fund balance for this fund that could be used for future street paving projects.
Council Agenda 8-20-2024 9.D-10
Public Education Government Fund (2003)
The Public, Educational, and Governmental (PEG) Access Fee Fund includes revenues from a PEG Access Fee collected from cable television providers (i.e. Charter Communications) with franchise operations within city limits. Expenditures include capital costs related to governmental cable broadcasting and equipment. Based on projected revenues of $30 thousand, projected expenditures of $4 thousand and accounting for a carryforward of $38 thousand, the PEG Fund is expected to end the year with a $62 thousand fund balance.
Housing In-Lieu Fund (2005)
The Housing In-Lieu Fund is a Special Revenue Fund with revenues from a development impact fee paid to the City as an alternative to the production of affordable housing (housing in-lieu fee). These funds are used for the acquisition, construction, or rehabilitation of affordable housing. The fund is projected to have $1.44 million of funds available by the end of the year for this purpose.
Lodging Business Improvement District Fund (2006) Operations The Pismo Beach Lodging Business Improvement District (LBID) Fund for operations reflects a 1% assessment on transient rents at transient lodging providers as revenues and budgeted expenditures to promote Pismo Beach lodging businesses. The LBID Fund started the year with a $720 thousand beginning fund balance. City staff projects that LBID assessment revenues and interest earnings will be $1.39 million. Operating expenditures are projected at $1.46 million. The fund is expected to end the year with a $631 thousand unrestricted fund balance.
LBID Fund (2006) Improvements
The LBID Fund for improvements includes a 1% assessment to support visitor-serving physical improvements. The LBID Fund started the year with a $495 thousand beginning fund balance. City staff projects that LBID assessment revenues and interest earnings will be $1.39 million. Budgeted expenditures include $1.20 million for the Addie Street Restroom Improvement project, $15 thousand for replacement beach wheelchairs and beach swing replacement projects. Projected actual expenditures are $15 thousand for the beach wheelchairs and swings. The fund is expected to end the year with a $1.87 million fund balance. Of this amount, the $1.20 million for the Addie Street Restroom Improvement project will be carried forward to next year, leaving a projected $669 thousand ending available balance. This amount plus the FY 2025 projected assessment revenues are anticipated to support future visitor-serving physical improvements.
Chapman Estate Fund (2007)
The Chapman Estate Fund reflects donations or other contributions for the Chapman Estate as revenues and ongoing maintenance and one-time infrastructure improvements to the Chapman Estate as expenditures. The fund started the year with $78 thousand and is expected to receive $911 thousand in revenues, including $873 thousand from the General Fund for Chapman Estate Improvements project, $21 thousand from the General Fund for a Chapman Estate condition assessment, and $16 thousand from private event revenues and interest earnings. Projected actual expenditures are $947 thousand, Council Agenda 8-20-2024 9.D-11
including $873 thousand for the Chapman Estate Improvements project, $53 thousand for operating costs of the home and grounds and monthly maintenance costs for utilities and gardening, and $22 for a condition assessment and appraisal of the property. The remaining projected ending balance of this fund is $19 thousand.
Park Development Fund (3003)
The Park Development Fund is a Capital Project Fund with Quimby Act (park development in-lieu) fees and Impact Fees as funding sources to support construction costs of new parks and park lands, and the enhancement of existing parks to serve new development. The fund started the year with $337 thousand and is projected to receive $106 thousand in impact fee and permit revenues. Projected actual expenditures total $85 thousand and include the projects in the following table. Table 10 lists the budgeted projects in this fund for FY 2024.
Table 10: Park Development Fund FY 2024 Budgeted Projects FY 2024 FY 2024 Projected
Projects Budget Actuals
Price Historic Park/ Meherin House $ 85,029 $ - Palisades and Chumash Park Improvements 80,000 80,000 South Palisades Outdoor fitness equipment/tra 60,000 - Overhead costs 5,437 5,436
Total $ 230,466 $ 85,436
The fund is expected to end the year with a $212 thousand ending fund balance.
Water Enterprise Fund (6101)
The Water Enterprise Fund is an Enterprise Fund consisting of revenues from water billings and expenditures for: contract meter reading; direct water services and supplies; on-going inspection, repair, and maintenance of the City's wells, tanks, booster stations, hydro-pneumatic system, and water distribution system components; water conservation efforts; and ensuring that a safe, drinkable supply of water is provided to Pismo Beach.
Water revenues are projected to be $6.12 million and expenditures are projected to be $4.68 million.
The projected ending fund balance for the Water Enterprise Fund is $9.93 million, which is allocated for future water system capital costs. Note that the Water Enterprise Fund also includes the Water Tax, Water Construction, and Water Expansion Funds and the projected ending fund balance across all these funds is $12.47 million.
Wastewater Treatment Fund (6201)
The Wastewater Treatment Fund is an Enterprise Fund consisting of revenues from wastewater billings and expenditures for direct services and supplies; operation and maintenance of the City's wastewater treatment plant and the wastewater collection facilities including pumps and pipelines; and ensuring the City's treatment and collection Council Agenda 8-20-2024 9.D-12
system operations meet City, federal, and state laws and requirements. Wastewater revenues are projected to be $6.38 million and expenditures are projected to be $9.95 million. The ending fund balance is $5.65 million which is already allocated for other wastewater capital projects. Note that the Wastewater Treatment Funds also include the Wastewater Capital Fund and the Wastewater Expansion Fund. The total combined projected ending fund balance across all these funds is $12.49 million.
Pier Enterprise Fund (6401)
The Pier Enterprise Fund includes revenues from a concession lease on the Pier and expenditures for repair and maintenance of the Pier, Promenade, and nearby facilities.
The beginning fund balance is $98 thousand and projected revenues are $109 thousand, including $79 thousand of revenues from the Pier Airstreams and $30 thousand from a transfer from the General Fund. Projected expenditures include $127 thousand for Pier and Pier Plaza operating costs. The Pier Enterprise Fund is expected to end the year with a $80 thousand ending fund balance.
Parking Enterprise Fund (65011
The Parking Enterprise Fund is an Enterprise Fund consisting of revenues from parking kiosks, parking citations, and parking permits to support a Parking Supervisor and Parking Enforcement Officer, implement the goals of the Pismo Beach Parking Management Plan, to administer existing parking more efficiently, provide more downtown parking, improve enforcement and parking management, and provide funds for future parking structures.
Revenues are projected to reach $3.35 million.
As shown in Table 11, in addition to operating expenditures, the budget includes $6.85 million for one-time projects, including $4.00 million for the Public Safety Facility project, $1.31 million for the purchase of property to increase the City's parking inventory, $1.16 million for the Police Department Parking Division Substation, $292 thousand for additional parking meters on Price Street, $88 thousand for Addie Street Parking and Access Improvements, $4 thousand for a radio system upgrade and reliability project, and $517 for other projects. Of these projects, staff projects $6.45 million will be spent during FY 2024 while the other projects are delayed. The FY 2024 projected ending fund balance is $2.07 million.
Table 11: Parking Enterprise Fund FY 2024 Budgeted Projects FY 2024 FY 2024 Projected
Projects Budget Actuals
Public Safety Facility $ 4,000,000 $ 3,700,000 Parking Property 1,305,496 1,305,496
Police Parking Substation 1,159,056 1,159,056
Parking Kiosk Machines 291,884 260,407
Addie St Parking & Access Impr 88,398 25,810
Radio System Reliability Upgrd 4,000 -
Other projects 517 517
Total $ 6,849,351 $ 6,451,286
Council Agenda 8-20-2024 9.D-13
Motor Vehicle Replacement Fund (7201)
The Motor Vehicle Replacement (MVR) Fund is an Internal Service Fund that funds the City's motor vehicle operations and maintenance and motor vehicle replacements for various City departments. These costs are funded by accumulated fund balance, transfers from other funds, and motor vehicle rental charges to other funds. The MVR Fund started the year with a $4.68 million beginning fund balance. The FY 2024 projected ending fund balance is $4.88 million, which are accumulated funds necessary to fund future replacements.
Conclusion and Recommendation
Staff recommends that Council receive this report as information only.
FISCAL IMPACT:
There is no fiscal impact from receiving this report as it is information only.
ATTACHMENTS:
None
Submitted by: Nadia Feeser, Administrative Services Director City Manager Approval:
Council Agenda 8-20-2024 9.D-14
\T Y Op
PISMO BEACH CITY COUNCIL STAFF REPORT
Be
Agenda Item #9.E
Meeting Date: August 20, 2024
TITLE:
Notice of Completion for the Palisades and Chumash Parks Playground Project RECOMMENDATION:
1. Accept the Palisades and Chumash Parks Playground Project as complete;
2. Authorize the City Manager to sign, and the City Clerk to record, a Notice of Completion for the project.
DISCUSSION:
On July 18, 2023, the City Council awarded a contract to Brough Construction (Brough) for the construction of the Palisades and Chumash Parks Playground Project. The project included the purchase and installation of new play equipment at both Palisades Park and Chumash Park along with related site improvements.
Conclusion and Recommendation
Brough has completed the contracted services, and the Palisades and Chumash Parks Playground Project has been completed in accordance with the plans, specifications, and contract documents. Staff recommends that the City Council accept the project as complete and authorize the Notice of Completion (Attachment 1) to be recorded at the County Clerk's office.
FISCAL IMPACT:
There is no direct fiscal impact associated with this report.
ATTACHMENTS:
1. Notice of Completion
Prepared by:
Erin Olsen, Senior Management Analyst
Submitted by: Benjamin A. Fine, P.E., Director of Public Works/City Engineer City Manager Approval:
Council Agenda 8-20-2024 9.E-1
Attachment 1
RECORDING REQUESTED BY:
WHEN RECORDED, RETURN TO:
CITY CLERK
CITY OF PISMO BEACH
760 MATTIE ROAD
PISMO BEACH, CA 93449
NO TRANSFERORS
This document is recorded for the benefit of the City of Pismo Beach, a Municipal Corporation, and is exempt from fee per Government Code Section 27383.
NOTICE OF COMPLETION AND ACCEPTANCE
FOR PALISADES AND CHUMASH PARKS PLAYGROUND PROJECT
NOTICE IS HEREBY GIVEN by the City of Pismo Beach in the County of San Luis Obispo, State of California, as follows:
1. That on the 20t" of August 2024, the project hereunder described was considered completed and accepted by the City Council of the City of Pismo Beach.
2. That the description of said project is the construction of new playground equipment and related site improvements, for the City of Pismo Beach.
3. That the name of the political subdivision controlling said project, and the owner of the land upon which the project was constructed, is the City of Pismo Beach, in the County of San Luis Obispo, State of California, whose address is 760 Mattie Road, Pismo Beach, CA 93449.
4. That the name of the owner/contractor on said project is Brough Construction, Inc., 634 Printz Rd., Arroyo Grande, CA 93420.
5. The name of the Surety on the project is The Ohio Casualty Insurance Company, 790 The City Drive South #200, Orange, CA 92868.
1 certify (or declare) under penalty of perjury that the foregoing is true and correct.
Date:
Jorge E. Garcia, City Manager
Attest:
Erica Inderlied, City Clerk
Council Agenda 8-20-2024 9.E-2
G\T Y OF
PISMO BEACH CITY COUNCIL STAFF REPORT
A�syo��Pc� Agenda Item #9.F
Meeting Date: August 20, 2024
TITLE:
Agreements with SOV Security, Toste Grading and Paving, and CLAD Consulting for Parking and Police Department Annex Security Improvements, Sidewalk, and Paving
RECOMMENDATION:
Adopt a Resolution authorizing the City Manager to:
1. Execute a Minor Construction Services Agreement with Merjan Enterprises, Inc. dba SOV Security in the amount of $147,437.77 for security cameras and access control;
2. Execute a Purchase Order with Toste Grading and Paving in the amount of $113,545 for construction of onsite parking and frontage improvements; and
3. Execute Amendment #1 to the existing Professional Services Agreement with CLAD Consulting, Inc. in the amount of $84,000 for additional Construction Management, Inspection and Administration Services for the Police Department Parking Division Annex Building Project; and
Appropriating related budget adjustments.
DISCUSSION:
On October 3, 2023 City Council awarded a contract to Pre Con Industries (PCI) for the construction of tenant improvements to the Police Department Parking Division Annex Building project. The project included:
• Creation of a small secure lobby with a secure interview room, and two private offices
• Creation of a public walkup counter for customers to pay parking tickets and a private office
• Installing a door connecting the two spaces and one restroom to serve both sections
• Removal of the "storefront bay-windows" that protrude from the building and return the building to its original appearance circa 1938
• Construction of a garage in the southwest corner of the property to house Parking and Police vehicles to allow for rapid response downtown During the course of construction, there have been numerous change orders related to site conditions and plan revisions. Most recently additional scope including IT and security changes, frontage improvements, and ADA parking lot improvements have been identified.
Council Agenda 8-20-2024 9.F-1
IT and Security
In October 2020, the City released a Request for Proposal (RFP) for security camera and access control services which anticipated the need for additional installations and services for other City facilities. From the RFP, SOV Security was selected to provide comprehensive security camera and access control services to the City for a period of five years. As a law enforcement facility, the Parking and Police annex requires security camera coverage of the exterior of the building. This video must be kept for at least two years per the City's records retention schedule. This also includes access control that will be compatible with the access control system that is installed at City Hall and the one proposed for the new Public Safety Facility. In addition, the City needs to hire an electrician to provide conduit for redundant internet fiber service to the building. Quotes are provided as Attachment 1.A.
Onsite Parking and Frontage Improvements
During construction of the wet and dry utilities for the project, the parking lot, sidewalk and surrounding frontage of the site were impacted, resulting in the need for new concrete sidewalk and frontage improvements along Dolliver Street and Hinds Avenue, a 2" grind and overlay in the parking lot, ADA grading and ramps, as well as striping and ADA signage. Staff solicited quotes from three contractors, JJ Fisher Construction, Brough Construction and Toste Grading and Paving to complete the work. Toste Grading and Paving has been selected to perform the work, as they provided the lowest quote (Attachment 1.113).
Construction Management, Inspections and Administration On October 17, 2023, the City Council authorized a Professional Services Agreement with CLAD Consulting, Inc. (CLAD) for construction management, inspection and administration services for the project. To date there have been eleven change orders to the construction contract for the project. This expanded scope has also lengthened the project schedule, requiring additional construction management services. CLAD has provided a proposal of $84,000 (Attachment 1.C), to cover the increased work that has been required to date and to bring the project to completion. The total CM contract cost including the proposed Amendment #1 is $318,570.
Conclusion and Recommendation
Staff recommends that the Council adopt a Resolution (Attachment 1) authorizing the City Manager to enter into a Minor Construction Services Agreement with SOV Security in the amount of $147,437.77 for security cameras and access control; execute a purchase order with Toste Grading and Paving in the amount of$113,545 for construction of the onsite parking and frontage improvements; execute Amendment #1 to the existing Professional Services Agreement with CLAD Consulting, Inc. in the amount of $84,000 for additional Construction Management, Inspection and Administration services for the Police Department Parking Division Annex Building project, and making related budget adjustments.
Council Agenda 8-20-2024 9.F-2
FISCAL IMPACT:
The fiscal impact of adopting the subject Resolution is an additional $245,000 for construction of the project. The remaining available FY 2025 Capital Projects Fund budget for the Annex Building is $120,336. The current project funding and proposed budget adjustments are illustrated below.
Current Project Funding for Police Department Parking Division Annex Building FY 2024 Capital Projects Fund Budget $120,336
Toste Grading and Paving $113,545.00
SOV Minor Construction Services Agreement $147,437.77 Electrician services $15,000.00
CLAD Amendment #1 $84,000.00
Total Costs $359,982.77
Budget Shortfall ($239,646.77)
Staff recommends that Council appropriate $245,000 in the Capital Projects Fund in the Police Department Parking Annex project capital outlay - improvements account, supported by a $171,500 transfer from the Parking Enterprise Fund and $73,500 from the General Fund, including appropriating transfers between funds.
ATTACHMENTS:
1. Resolution
1.A Exhibit A to Resolution: SOV Cost Proposal
13 Exhibit B to Resolution: Toste Quote
1.0 Exhibit C to Resolution: Proposed CLAD Amendment #1
2. SOV Agreement
Prepared by:
Erin Olsen, Senior Management Analyst
Submitted by: Benjamin A. Fine, P.E., Director of Public Works/City Engineer City Manager Approval:
Council Agenda 8-20-2024 9.F-3
Attachment 1
RESOLUTION NO. R-2024-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA AUTHORIZING THE CITY MANAGER TO:
1. ENTER INTO A MINOR CONSTRUCTION SERVICES AGREEMENT WITH MERJAN ENTERPRISES, INC. DBA SOV SECURITY IN THE AMOUNT OF $147,437.77 FOR SECURITY CAMERAS AND ACCESS CONTROL;
2. EXECUTE A PURCHASE ORDER WITH TOSTE GRADING AND PAVING IN THE AMOUNT OF $113,545 FOR CONSTRUCTION OF ONSITE PARKING AND FRONTAGE IMPROVEMENTS; AND
3. EXECUTE AMENDMENT #1 TO THE EXISTING PROFESSIONAL SERVICES AGREEMENT WITH CLAD CONSULTING, INC. IN THE AMOUNT OF
$84,000 FOR ADDITIONAL CONSTRUCTION MANAGEMENT, INSPECTION AND
ADMINISTRATION SERVICES FOR THE POLICE DEPARTMENT PARKING DIVISION ANNEX BUILDING PROJECT; AND
APPROPRIATING RELATED BUDGET ADJUSTMENTS
WHEREAS, during the course of construction of the Police Department Parking Division Annex Building project, there have been numerous change orders related to site conditions and plan revisions including IT and security changes, frontage improvements, and ADA parking lot improvements; and
WHEREAS, SOV Security was awarded a five-year contract to provide comprehensive security camera and access control services to the City, and the Parking and Police annex requires security camera coverage of the exterior of the building; and WHEREAS, staff solicited quotes from three contractors for new concrete sidewalk and frontage improvements along Dolliver Street and Hinds Avenue, a two-inch grind and overlay in the parking lot, ADA grading and ramps, as well as striping and ADA signage, and Toste Grading and Paving has been selected to perform the work, as they provided the lowest quote; and
WHEREAS, this expanded project scope has lengthened the project schedule, requiring additional construction management services from CLAD Consulting, Inc. to bring the project to completion.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to enter into a Minor Construction Services Agreement with Merjan Enterprises, Inc. dba SOV Security in the amount of$147,437.77 for security cameras and access control (quote provided as Exhibit A).
BE IT FURTHER RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to execute a Purchase Order with Toste Grading and Paving in the amount of $113,545 for construction of the onsite parking and frontage improvements (quote provided as Exhibit B).
Council Agenda 8-20-2024 9.F-4
Attachment 1
BE IT FURTHER RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to execute Contract Amendment #1 to the existing Professional Services Agreement with CLAD Consulting, Inc. in the amount of $84,000 for additional Construction Management, Inspection and Administration Services for the Police Department Parking Division Annex Building Project (quote provided as Exhibit C).
BE IT FINALLY RESOLVED that the City Council of the City of Pismo Beach hereby appropriates $245,000 in the Capital Projects Fund in the Police Department Parking Annex project capital outlay - improvements account, supported by a $171,500 transfer from the Parking Enterprise Fund and $73,500 from the General Fund, including appropriating transfers between funds.
UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 20'" day of August 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
RECUSED:
Approved: Attest:
Ed Waage, Mayor Erica Inderlied, City Clerk
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Pismo Beach, California, on
Erica Inderlied, City Clerk
Council Agenda 8-20-2024 9.F-5
Attachment 1.A
••_••• Quotation
• S V'M
your business security solution Quote# 1060V1-0 www.SOVsecurity.com
Date: 6/12/2024
Customer: • • Sales Person: Brian Levy City of Pismo Beach City of Pismo Beach Terms: See Below* Attn: Jason Takagi Attn: Jason Takagi Customer Ref: J. Takagi 760 Mattie Road 585 Doliver Road
Pismo Beach, CA 93449 Pismo Beach CA 93449 Page(s): 1 of 2 DescriptionProject
Pismo Beach Police Annex Building
585 Doliver Street, Pismo Beach CA
Video Surveillance Cameras
Section# 1. Camera Hardware
1 270 Degree Multi-sensor Avigilon Multi-sensor 3X8MP,WDR,270 degree max 2.00 $2,385.90 $4,771.80 T field of view,3.3-5.7MM,
2 Dome Camera 8MP H6A I Dome Camera with 4.4-9.3mm Lens 7.00 $1,662.05 $11,634.34 T 3 Interface Adapter Avigilon,Pendant adapter,NPT,H6A 7.00 $54.00 $378.00 T 4 Wall Mount H6 H6 MOUNT,WALLARM,20CM LONG, 1.5 NPT 7.00 $94.50 $661.50 T 5 Pendant Adapter Avigilon Outdoor Mutisensor Pendant Adapter 2.00 $179.35 $358.70 T 6 Multi-sensor Dome Cov Multi-sensor Dome Cover Clear 2.00 $179.35 $358.70 T 7 Multi-sensor Wallmount Avigilon Multi-sensor Wallmount 2.00 $109.19 $218.38 T 8 Multi-sensor IR Ring Avigilon Multi-senor I Ring 2.00 $350.46 $700.92 T Section# 2. Communication Hardware
9 CAT-6 Genesis,CAT6 Plus Plenum Cable,23/4 Solid BC,U, 1.00 $403.80 $403.80 T UTP,CMP,LP,FT6, 1 000'(304.8m)Pull Box,Green
10 Cable Accessories Cable Accessories 1.00 $700.00 $700.00 T Section# 3. System Mgmt& Display
11 ACC7 Licenses ACC 7 Enterprise Edition camera license 9.00 $284.86 $2,563.73 12 NVR5 Premium 160 NVR5 PRM 160TB 2U Rack Mount,WS19 NA 1.00 $56,687.32 $56,687.32 T 13 Multi-sensor POE++ Multi-sensor PoE 95W++injector,NA 2.00 $424.81 $849.62 T Section# 4. Labor
Setup and Installation of Cameras,Programming,
14 VMS Labor Testing,Commissioning 87.00 $150.00 $13,050.00 Travel&Hotel&Per Diem:
15 Travel/Hotel/Per Diem 5 Night X 2 Techs @ 150 Per Night 1.00 $2,970.00 $2,970.00 5 Days X 2 Techs @ 70 Per Day
6 Hours of Travel @ 150
Corporate . .
29399 • • • . • Suite 103 • • 913011 866.791.6595 Council Agenda 8-20-2024 9.F-6
Attachment 1.A
Section# 4. Labor
16 Lift Fee Lift Fee 1.00 $2,500.00 $2,500.00 T Notes
Project Notes:
All hours quoted are Monday-Friday 9AM-5PM during regular business hours SOV excludes all patching, painting, bonds, and permits Any change to the scope of the project may alter the project price and schedule City of Pismo Beach to provide network switches with POE for all camera power and patch panel City to provide CAT-6 runs for all required cameras
*payment for equipment is due upon delivery to SOV for programming. Labor is due upon completion.
California Notice:
Certified Quote is valid for 60 days. Prices are Subtotal: $98,806.81 subject to change without notice. This is Sales Tax: CA-Los An eles-Pism $6,217.29 �# Small Business only an estimate. Taxes, freight and g #05716 miscellaneous charges are estimates. Total: $105,024.10 Corporate . .
. . Agoura Road,
Council Agenda 8-20-2024 9.F-7
Attachment 1.A
'M
.:....
S V Quotation
your business security solution Quote# 1060A1-0 www.SOVsecurity.com
Date: 5/21/2024
Customer: • • Sales Person: Brian Levy City of Pismo Beach City of Pismo Beach Terms: See Below* Attn: Jason Takagi Attn: Jason Takagi Customer Ref: J Takagi 760 Mattie Road 585 Doliver Road
Pismo Beach, CA 93449 Pismo Beach CA 93449 Page(s): 1 of 2 Project Description
City of Pismo Beach Police Annex Access Control
Section# 1. Door Hardware
1 Keypad Reader 939-KP Symmetry Blue 939F-KP Wallswitch Reader with 6.00 $594.75 $3,568.50 T Keypad-Black-for Bluetooth /LF/HF-F2F
2 Door Contacts 3/4"Door Recessed Switch Set,Standard Gap 6.00 $7.65 $45.90 T 3 Request-to-Exit Request to Exit Sensor 6.00 $97.50 $585.00 T Section# 2. Communication Hardware
Belden,Composite-Lock Power,Card Reader,Door
4 ACS Banana Cable Contract,REX Applications 4C18+4C22+3P22+2C22 1.00 $1,582.50 $1,582.50 T Shi
Section# 3. System Mgmt& Display
5 PS902 BBK 900-4RL Von Duprin PS902 BBK 900 4RL 2A Power Supply 6.00 $1,039.38 $6,236.28 T AMAG Symmetry M2150 8DBC 8 Reader RackMount
6 Rack Mount 8DBC Cont Kit-Includes 8DBC Panel(20K),Power Supply,2U 19" 1.00 $3,583.13 $3,583.13 T RAK3
Section# 4. Labor
7 AMAG Pro Reader Licen Symmetry Professional 8 Reader License Add-on 1.00 $361.73 $361.73 T 8 ACS Labor Setup/Installation 156.00 $150.00 $23,400.00 T Corporate . .
L 29399 Agoura Road,Suite i
Council Agenda 8-20-2024 9.F-8
Attachment 1.A
Notes
Project Notes:
All hours quoted are Monday-Friday 9AM-5PM during regular business hours SOV excludes all patching, painting, bonds, and permits Any change to the scope of the project may alter the project price and schedule City of Pismo Beach to provide network switches with POE for all controllers City to provide access control banana cable for Door Furniture and Readers per job walk discussion *payment for equipment is due upon delivery to SOV for programming. Labor is due upon completion. (IN#)
California Notice:
Certified Quote is valid for 60 days. Prices are Subtotal: $39,363.03 subject to change without notice. This is Sales Tax: CA-Los An eles-Pism $3,050.64 Small Business only an estimate. Taxes, freight and g #05716 miscellaneous charges are estimates. Total: $42,413.67 Corporate . .
. . Agoura
Council Agenda 8-20-2024 9.F-9
Attachment 1.B
704& 6 , 490i'C• PROPOSAL
SEALING &ASPHALT MAINTENANCE DATE PROPOSAL#
2651 GREEN PLACE
ARROYO GRANDE, CA 93420 7/30/2024 18090
LICENSE NO.879465
DIR#:1000001378 EMAILED FAXED
P(805)473-0884 F(805)473-0970
TO: PROJECT:
CITY OF PISMO BEACH 585 DOLLIVER ST.
760 MATTIE ROAD PISMO BEACH
PISMO BEACH, CA 93449
PHONE I FAX i CUSTOMER E-MAIL
805.773.7072 1 805.773.4684 1 [email protected] WE SUBMIT SPECIFICATIONS&ESTIMATES FOR:
FRONTAGEIMPROVEMENTS:
*DEMO CITY SIDEWALK,APPROACH,AND RETAINING WALL
*POUR BACK CITY STANDARD APPROACH AND SIDEWALK ON 924 SQ. FT. *ALL CONCRETE CURBS AND UTILITY BOXES TO REMAIN
*PATCH BACK ASPHALT 6" IN FRONT OF NEW APPROACH
*INCLUDES (2) 10'X6' CONCRETE LANDINGS AT FRONT DOORS
*REPLACE ONE SIGN POST(EXISTING SIGN TO REMAIN)
*INSTALL (2) CITY STANDARD UNDER SIDEWALK DRAINS
*INSTALL NEW D.I. WITH PIPING CONNECTION TO STREET OR UNDER SIDEWALK DRAIN *REMOVE AND REPLACE ADDITIONAL 300 SQ. FT. OF CITY SIDEWALK OUTSIDE OF CALTRANS
RIGHT-OF-WAY
*INCLUDES ALL TRAFFIC CONTROL
*EXCLUDES ANY PERMITS AND TESTING
PRICE: $86,195
WE PROPOSE HEREBY TO FURNISH MATERIAL&LABOR-COMPLETE IN ACCORDANCE WITH THE ABOVE TOTAL.
SPECIFICATIONS FOR THE SUM OF:
NOTE:UNLESS NOTED,ESTIMATE IS BASED ON NORMAL WORKING HOURS DURING A NORMAL WORK WEEK&IS SUBJECT TO CHANGE FOR NIGHT&WEEKEND WORK.WE REQUIRE 30 DAYS NOTIFICATION PRIOR TO SCHEDULING.NOTIFICATIONS WITH LESS THAN 30 DAYS ARE SUBJECT TO AVAILABILITY.
PAYMENT:ENTIRE AMOUNT IS TO BE PAID UPON PROGRESS BILLING.IF NOT PAID WITHIN 30 DAYS,LEGAL ACTION&ATTORNEYS FEES TO BE PAID BY DEFENDANT.INTEREST CHARGED AT 1.5%MONTHLY.MAY BE PAID FOR WITH CASH OR CHECK.CREDIT CARD PAYMENTS AVAILABLE AT AN ADDITIONAL FEE.
EXCLUSIONS:TOSTE CONSTRUCTION IS NOT RESPONSIBLE FOR CURING PERIOD DUE TO WEATHER CONDITIONS.TOSTE CONSTRUCTION WILL NOT BE HELD
RESPONSIBLE FOR DAMAGES TO SEALING OR STRIPING AFTER INSTALLATION,AND IS NOT RESPONSIBLE FOR SURFACE PIPES OR ELECTRICAL WIRES THAT ARE NOT ISTALLED TO CODE WHICH IS 12-18"FROM THE SURFACE OF THE SOIL.PRICE AND SCHEDULING OF THIS CONTRACT IS SUBJECT TO CHANGE WITHOUT NOTICE DUE TO:UNEXPECTED OIL INCREASES.TOSTE CONSTRUCTION WILL NOT ACCEPT ANY LIABILITY FOR ANY LAWSUITS ARISING FROM AN ADA OR HANDICAP ACCESS ISSUE OR COMPLIANCE.OWNER WILL BE RESPONSIBLE IN KEEPING PEDESTRIANS,VEHICLES,AND ANIMALS FROM TRESPASSING ON AREAS DURING CURING PERIOD.WORK DELAYS CAUSED BY PROPERTY OWNERS,TENANTS,LEASEES,OR ANY MANAGERS OR EMPLOYEES MAY INCUR ADDED FEES FOR ADDITIONAL TRIPS MADE TO COMPLETE THE PROJECT.OUR WARRANTY DOES NOT INCLUDE OIL SPOTS,CRACKS,OR STRUCTURALLY DAMAGED AREAS.
IN ANY LITIGATION OR ARBITRATION ARISING OUT OF THIS PROPOSAL ITS PERFORMANCE,THE COURT OR ARBITRATOR SHALL AWARD REASONABLE COSTS AND EXPENSES,INCLUDING ATTORNEYS FEES,TO THE PREVAILING PARTY.
PLEASE NOTE:THIS PROPOSAL IS VOID IF NOT ACCEPTED WITHIN 30 DAYS.*WE ARE A NON-UNION COMPANY* ALL MATERERIAL IS GUARANTEED TO BE AS SPECIFIED.ALL WORK TO BE ACCEPTANCE OF PROPOSAL:THE ABOVE PRICES,SPECIFICATION AND CONDITIONS COMPLETED IN A PROFESSIONAL MANNER ACCORDING TO STANDARD ARE SATISFACTORY AND ARE HEREBY ACCEPTED.YOU ARE AUTHORIZED TO DO PRACTICES.ANY ALTERATION OR DEVIATION FROM ABOVE THE WORK AS SPECIFIED.PAYMENT WILL BE MADE AS OUTLINED ABOVE.
SPECIFICATIONS INVOLVING EXTRA COST WILL BE EXECUTED ONLY UPON WRITTEN ORDERS,AND WILL BECOME AN EXTRA CHARGE OVER AND SIGNATURE OF ACCEPTANCE:
ABOVE THE ESTIMATE.ALL AGREEMENTS CONTINGENT UPON STRIKES, ACCIDENTS OR DELAYS BEYOND OUR CONTROL.OWNER TO CARRY FIRE AND OTHER NECESSARY INSURANCE.OUR WORKERS ARE FULLY
COVERED BY WORKER'S COMPENSATION INSURANCE.
AUTHORIZED SIGNATURE: TONY TOSTE DATE OF ACCEPTANCE:
PRESIDENT FOR
TOSTE
CONSTRUCTION,WC.
Council Agenda 8-20-2024 9.F-10
Attachment 1.B
704& 6 , 490i'C• PROPOSAL
SEALING &ASPHALT MAINTENANCE DATE PROPOSAL#
2651 GREEN PLACE
ARROYO GRANDE, CA 93420 7/30/2024 18090
LICENSE NO.879465
DIR#:1000001378 EMAILED FAXED
P(805)473-0884 F(805)473-0970
TO: PROJECT:
CITY OF PISMO BEACH 585 DOLLIVER ST.
760 MATTIE ROAD PISMO BEACH
PISMO BEACH, CA 93449
PHONE I FAX CUSTOMER E-MAIL
805.773.7072 1 805.773.4684 1 [email protected] WE SUBMIT SPECIFICATIONS&ESTIMATES FOR:
CONDUIT FROM AT&T BOX TO BUILDING:
*EXCAVATE AND INSTALL 2" CONDUIT FROM AT&T BOX IN CITY SIDEWALK TO STUBBED UP NEXT TO
ELECTRICAL PANEL ON BUILDING
PRICE: $5,475
INSTALL ASPHALT OVERLAY ON EXISTING PARKING LOT: (SEE ATTACHED PLAN) *CLEAN AND TACK 4,345 SQ. FT. (HEAVY CLEANING BY OTHERS) *SAWCUT AND REMOVE 5'OF EXISTING ASPHALT AT BOTH ENTRANCES (RED) *INSTALL PETROMAT ON 4,345 SQ. FT.
*INSTALL 2"ASPHALT ON 4,345 SQ. FT. (BLUE)
PRICE: $20,475
PARKING LOT STRIPING AND SIGNS:
*PROVIDE AND INSTALL VAN ACCESSIBLE PARKING STALL SIGN
*INSTALL STRIPING AND MARKINGS PER REVISED SITE PLAN SHEET A1.1 LAST DATED 7/12/2023 PRICE: $1,400
PRICE COVERS LISTED ITEMS ONLY
WE PROPOSE HEREBY TO FURNISH MATERIAL&LABOR-COMPLETE IN ACCORDANCE WITH THE ABOVE TOTAL:
SPECIFICATIONS FOR THE SUM OF:
NOTE:UNLESS NOTED,ESTIMATE IS BASED ON NORMAL WORKING HOURS DURING A NORMAL WORK WEEK&IS SUBJECT TO CHANGE FOR NIGHT&WEEKEND WORK.WE REQUIRE 30 DAYS NOTIFICATION PRIOR TO SCHEDULING.NOTIFICATIONS WITH LESS THAN 30 DAYS ARE SUBJECT TO AVAILABILITY.
PAYMENT:ENTIRE AMOUNT IS TO BE PAID UPON PROGRESS BILLING.IF NOT PAID WITHIN 30 DAYS,LEGAL ACTION&ATTORNEYS FEES TO BE PAID BY DEFENDANT.INTEREST CHARGED AT 1.5%MONTHLY.MAY BE PAID FOR WITH CASH OR CHECK.CREDIT CARD PAYMENTS AVAILABLE AT AN ADDITIONAL FEE.
EXCLUSIONS:TOSTE CONSTRUCTION IS NOT RESPONSIBLE FOR CURING PERIOD DUE TO WEATHER CONDITIONS.TOSTE CONSTRUCTION WILL NOT BE HELD
RESPONSIBLE FOR DAMAGES TO SEALING OR STRIPING AFTER INSTALLATION,AND IS NOT RESPONSIBLE FOR SURFACE PIPES OR ELECTRICAL WIRES THAT ARE NOT ISTALLED TO CODE WHICH IS 12-18"FROM THE SURFACE OF THE SOIL.PRICE AND SCHEDULING OF THIS CONTRACT IS SUBJECT TO CHANGE WITHOUT NOTICE DUE TO:UNEXPECTED OIL INCREASES.TOSTE CONSTRUCTION WILL NOT ACCEPT ANY LIABILITY FOR ANY LAWSUITS ARISING FROM AN ADA OR HANDICAP ACCESS ISSUE OR COMPLIANCE.OWNER WILL BE RESPONSIBLE IN KEEPING PEDESTRIANS,VEHICLES,AND ANIMALS FROM TRESPASSING ON AREAS DURING CURING PERIOD.WORK DELAYS CAUSED BY PROPERTY OWNERS,TENANTS,LEASEES,OR ANY MANAGERS OR EMPLOYEES MAY INCUR ADDED FEES FOR ADDITIONAL TRIPS MADE TO COMPLETE THE PROJECT.OUR WARRANTY DOES NOT INCLUDE OIL SPOTS,CRACKS,OR STRUCTURALLY DAMAGED AREAS.
IN ANY LITIGATION OR ARBITRATION ARISING OUT OF THIS PROPOSAL ITS PERFORMANCE,THE COURT OR ARBITRATOR SHALL AWARD REASONABLE COSTS AND EXPENSES,INCLUDING ATTORNEYS FEES,TO THE PREVAILING PARTY.
PLEASE NOTE:THIS PROPOSAL IS VOID IF NOT ACCEPTED WITHIN 30 DAYS.*WE ARE A NON-UNION COMPANY* ALL MATERERIAL IS GUARANTEED TO BE AS SPECIFIED.ALL WORK TO BE ACCEPTANCE OF PROPOSAL:THE ABOVE PRICES,SPECIFICATION AND CONDITIONS COMPLETED IN A PROFESSIONAL MANNER ACCORDING TO STANDARD ARE SATISFACTORY AND ARE HEREBY ACCEPTED.YOU ARE AUTHORIZED TO DO PRACTICES.ANY ALTERATION OR DEVIATION FROM ABOVE THE WORK AS SPECIFIED.PAYMENT WILL BE MADE AS OUTLINED ABOVE.
SPECIFICATIONS INVOLVING EXTRA COST WILL BE EXECUTED ONLY UPON WRITTEN ORDERS,AND WILL BECOME AN EXTRA CHARGE OVER AND SIGNATURE OF ACCEPTANCE:
ABOVE THE ESTIMATE.ALL AGREEMENTS CONTINGENT UPON STRIKES, ACCIDENTS OR DELAYS BEYOND OUR CONTROL.OWNER TO CARRY FIRE AND OTHER NECESSARY INSURANCE.OUR WORKERS ARE FULLY
COVERED BY WORKER'S COMPENSATION INSURANCE.
AUTHORIZED SIGNATURE: TONY TOSTE DATE OF ACCEPTANCE:
PRESIDENT FOR
TOSTE
CONSTRUCTION,WC.
Council Agenda 8-20-2024 9.F-11
Attachment 1.B
704& 6 , 490i'C• PROPOSAL
SEALING &ASPHALT MAINTENANCE DATE PROPOSAL#
2651 GREEN PLACE
ARROYO GRANDE, CA 93420 7/30/2024 18090
LICENSE NO.879465
DIR#:1000001378 EMAILED FAXED
P(805)473-0884 F(805)473-0970
TO: PROJECT:
CITY OF PISMO BEACH 585 DOLLIVER ST.
760 MATTIE ROAD PISMO BEACH
PISMO BEACH, CA 93449
PHONE I FAX CUSTOMER E-MAIL
805.773.7072 1 805.773.4684 1 [email protected] WE SUBMIT SPECIFICATIONS&ESTIMATES FOR:
PRICE BASED ON PREVAILING WAGE RATES.
WE PROPOSE HEREBY TO FURNISH SPECIE CAT ONSF OR THE COMPLETE OF: ACCORDANCE WITH THE ABOVE TOTAL: $113,545.00 NOTE:UNLESS NOTED,ESTIMATE IS BASED ON NORMAL WORKING HOURS DURING A NORMAL WORK WEEK&IS SUBJECT TO CHANGE FOR NIGHT&WEEKEND WORK.WE REQUIRE 30 DAYS NOTIFICATION PRIOR TO SCHEDULING.NOTIFICATIONS WITH LESS THAN 30 DAYS ARE SUBJECT TO AVAILABILITY.
PAYMENT:ENTIRE AMOUNT IS TO BE PAID UPON PROGRESS BILLING.IF NOT PAID WITHIN 30 DAYS,LEGAL ACTION&ATTORNEYS FEES TO BE PAID BY DEFENDANT.INTEREST CHARGED AT 1.5%MONTHLY.MAY BE PAID FOR WITH CASH OR CHECK.CREDIT CARD PAYMENTS AVAILABLE AT AN ADDITIONAL FEE.
EXCLUSIONS:TOSTE CONSTRUCTION IS NOT RESPONSIBLE FOR CURING PERIOD DUE TO WEATHER CONDITIONS.TOSTE CONSTRUCTION WILL NOT BE HELD
RESPONSIBLE FOR DAMAGES TO SEALING OR STRIPING AFTER INSTALLATION,AND IS NOT RESPONSIBLE FOR SURFACE PIPES OR ELECTRICAL WIRES THAT ARE NOT ISTALLED TO CODE WHICH IS 12-18"FROM THE SURFACE OF THE SOIL.PRICE AND SCHEDULING OF THIS CONTRACT IS SUBJECT TO CHANGE WITHOUT NOTICE DUE TO:UNEXPECTED OIL INCREASES.TOSTE CONSTRUCTION WILL NOT ACCEPT ANY LIABILITY FOR ANY LAWSUITS ARISING FROM AN ADA OR HANDICAP ACCESS ISSUE OR COMPLIANCE.OWNER WILL BE RESPONSIBLE IN KEEPING PEDESTRIANS,VEHICLES,AND ANIMALS FROM TRESPASSING ON AREAS DURING CURING PERIOD.WORK DELAYS CAUSED BY PROPERTY OWNERS,TENANTS,LEASEES,OR ANY MANAGERS OR EMPLOYEES MAY INCUR ADDED FEES FOR ADDITIONAL TRIPS MADE TO COMPLETE THE PROJECT.OUR WARRANTY DOES NOT INCLUDE OIL SPOTS,CRACKS,OR STRUCTURALLY DAMAGED AREAS.
IN ANY LITIGATION OR ARBITRATION ARISING OUT OF THIS PROPOSAL ITS PERFORMANCE,THE COURT OR ARBITRATOR SHALL AWARD REASONABLE COSTS AND EXPENSES,INCLUDING ATTORNEYS FEES,TO THE PREVAILING PARTY.
PLEASE NOTE:THIS PROPOSAL IS VOID IF NOT ACCEPTED WITHIN 30 DAYS.*WE ARE A NON-UNION COMPANY* ALL MATERERIAL IS GUARANTEED TO BE AS SPECIFIED.ALL WORK TO BE ACCEPTANCE OF PROPOSAL:THE ABOVE PRICES,SPECIFICATION AND CONDITIONS COMPLETED IN A PROFESSIONAL MANNER ACCORDING TO STANDARD ARE SATISFACTORY AND ARE HEREBY ACCEPTED.YOU ARE AUTHORIZED TO DO PRACTICES.ANY ALTERATION OR DEVIATION FROM ABOVE THE WORK AS SPECIFIED.PAYMENT WILL BE MADE AS OUTLINED ABOVE.
SPECIFICATIONS INVOLVING EXTRA COST WILL BE EXECUTED ONLY UPON WRITTEN ORDERS,AND WILL BECOME AN EXTRA CHARGE OVER AND SIGNATURE OF ACCEPTANCE:
ABOVE THE ESTIMATE.ALL AGREEMENTS CONTINGENT UPON STRIKES, ACCIDENTS OR DELAYS BEYOND OUR CONTROL.OWNER TO CARRY FIRE AND OTHER NECESSARY INSURANCE.OUR WORKERS ARE FULLY
COVERED BY WORKER'S COMPENSATION INSURANCE.
AUTHORIZED SIGNATURE: TONY TOSTE DATE OF ACCEPTANCE:
PRESIDENT FOR
TOSTE
CONSTRUCTION,WC.
Council Agenda 8-20-2024 9.F-12
Attachment 1.0
AMENDMENT# 1
to the
OCTOBER 19, 2023 AGREEMENT BETWEEN THE CITY OF PISMO BEACH AND CLAD CONSULTING, INC.
Pursuant to the October 19, 2023 Agreement for Professional Services between the City of Pismo Beach, hereinafter referred to as "City," and CLAD Consulting, Inc., hereinafter referred to as "Vendor," City and Vendor hereby agree as follows:
1. Additional services shall be performed as set forth in the proposal dated July 10, 2024, which is attached hereto and by this reference made a part hereof.
2. Compensation for and timing of the additional services shall be as set forth in the referenced proposal. Compensation for the additional services shall not exceed the amount of forty-six thousand nine hundred fourteen dollars ($84,000), without prior written approval of the City.
3. The revised fee under the October 19, 2023 contract, plus this addendum, is three hundred eighteen thousand five hundred seventy dollars ($318,570).
4. The term end date of the agreement is hereby revised to December 31, 2024.
5. All other provisions of the subject agreement between City and Vendor shall remain in full force and effect.
CITY: VENDOR:
City of Pismo Beach, a Municipal Corporation CLAD Consulting, Inc.
Signed: Signed:
Name: Benjamin A. Fine, P.E. Name:
Title: Director of Public Works/City Engineer Title:
Dated:
Dated:
Signed:
Address for giving notice:
Name: Jorge E. Garcia (if changed from prior agreement) Title: City Manager
Dated:
APPROVED AS TO FORM: Email address for official communications:
(if changed from prior agreement)
Signed:
Name: David M. Fleishman Vendor Representative:
Title: City Attorney (if changed from prior agreement) Name/Title:
Attachment: Scope/Cost Proposal
Council Agenda 8-20-2024 9.F-13
C AD Attachment 1.0
ADDITIONAL SERVICES AGREEMENT
Date: July 10, 2024
Project Name: PD Parking Division Annex
Client Name: City of Pismo Beach
Scope of Work:
CLAD will perform additional construction management, project coordination, and inspection services to carry out the project to completion. To date, the Annex and the additional sites have had increased scope items and change orders. This includes $220,000 in change orders and $35,000 in discretionary spending. It also includes completed work at City Hall, 900 Bello, and the Corporation Yard that were not a part of the original scope.
Additionally, we need to complete the IT and security scopes, the frontage improvements, repave the parking lot, gates, and drainage improvements. We estimate that the additional scope will be completed by the end of September.
Time and Materials Estimate: $84,006"
*Fees are valid for 60 days from the proposal date.
Acceptance and Terms:
This agreement is in addition to the original signed proposal.The previously agreed to Terms and Conditions, or the Master Service Agreement, apply in their entirety.Any changes to this agreement must be mutually agreed to in writing.
Company CLAD Consulting, Inc.
Signature
L. Alberto Lopez, Principal
Date Date 7/10/24
INI: LAL
23050
workwithclacl.com
Council Agenda 8-20-2024 PO Box 1069, Grover Beach, CA 93483 9.F-14
Attachment 2
CITY OF PISMO BEACH
MINOR CONSTRUCTION SERVICES AGREEMENT This AGREEMENT is subject to the provisions of Article 1.7(commencing at Section 20104.50)of Division 2,Part 3 of the Public Contract Code regarding prompt payment of contractors by local This Construction Services Agreement("AGREEMENT")is made and entered into as of the date the governments.Article 1.7 mandates certain procedures for the payment of undisputed and properly AGREEMENT is fully executed by all parties(the"Effective Date'),by and between the City of submitted payment requests within 30 days after receipt,for the review of payment requests,for Pismo Beach,a municipal corporation("CITY"),and Merjan Enterprises,Inc.dba SOV Security notice to CONTRACTOR of improper payment requests,and provides for the payment of interest on ("CONTRACTOR").In consideration of the mutual covenants and conditions set forth herein,the progress payment requests which are not timely made in accordance with that Article.This parties agree as follows: AGREEMENT hereby incorporates the provisions of Article 1.7 as though fully set forth herein.
I. SCOPE OF WORK This AGREEMENT is also subject to the provisions of Public Contract Code Section 9204,which provides for the submission and resolution of specified claims by CONTRACTOR,including provisions CONTRACTOR shall perform within the time set forth in Article 2 of this AGREEMENT and shall governing the type of claims that may be submitted,the time to respond to such claims,and furnish at its own cost all labor,materials,equipment,tools,utility services,and transportation and alternative dispute resolution procedures.The provisions of Section 9204 are incorporated herein by perform and complete all work required in connection with the construction of security cameras and reference,and to the extent CONTRACTOR asserts a claim specified by Section 9204, access control equipment for the Parking and Police Annex Project(hereinafter"Project"). CONTRACTOR shall comply with all provisions set forth in Section 9204 in submitting a claim to CITY.
By entering into this AGREEMENT,CONTRACTOR acknowledges that there may be other contractors on the site whose work will be coordinated with that of its own.CONTRACTOR expressly V. RETENTION OF SECURITIES warrants and agrees that it will cooperate with other contractors and will do nothing to delay,hinder, or interfere with the work of other separate contractors,CITY,the Project Manager,the Administrative Public Contract Code Section 22300 permits the substitution of securities for any monies withheld by Services Director,or utilities.CONTRACTOR also expressly agrees that,in the event its work is CITY to ensure performance under a contract,at the request and expense of CONTRACTOR. hindered,delayed,interfered with,or otherwise affected by a separate contractor,its sole remedy will Substitution of securities shall not be required in contracts in which there will be financing provided by be a direct action against the separate contractor.To the extent allowed by law,CONTRACTOR will the Farmers Home Administration of the United States Department of Agriculture pursuant to the have no remedy,and hereby expressly waives any remedy against CITY,the Project Manager,or the Consolidated Farm and Rural Development Act(7 U.S.C.Sec.1921 et seq.),and where federal Administrative Services Director on account of delay,hindrance,interference,or other events caused regulations or policies,or both,do not allow the substitution of securities.Alternatively, by a separate contractor. CONTRACTOR may request that CITY make payment of retention earned directly to an escrow agent at the expense of CONTRACTOR.At the expense of CONTRACTOR,CONTRACTOR may direct the II. TIME FOR PROJECT COMPLETION investment of the payments into securities and CONTRACTOR shall receive the interest earned on the investments upon the same terms provided for in this section for securities deposited by All of CONTRACTOR's work on the Project shall be completed within durations established for the CONTRACTOR.Upon satisfactory completion of the contract,CONTRACTOR shall receive from the individual activities as set forth in the Project Construction Schedule.All work shall immediately after escrow agent all securities,interest,and payments received by the escrow agent from CITY,pursuant receiving a written Notice to Proceed from CITY or Project Manager,if a Project Manager is employed to the terms of this section. by CITY on the Project.CONTRACTOR shall refer to the invitations for bids,and Project Plans and Specifications,all of which,as set forth below,are incorporated herein by reference,for contractual The escrow agreement entered into pursuant to this section must be substantially similar to the form obligations regarding individual activity durations.The aggregate sum total work of all individual Prime included in Public Contract Code Section 22300(f).CONTRACTOR shall obtain the written consent of Contractors to CITY comprises the entire"Project"and shall be commenced and completed in its surety to such escrow agreement.Securities eligible for investment under this section shall include conformance with the Project Construction Schedule.The entire Project shall be completed within those listed in Section 16430 of the Government Code,bank or savings and loan certificates of sixty(60)consecutive working days("Contract Time"). deposit,interest-bearing demand deposit accounts,standby letters of credit,or any other security mutually agreed to by CONTRACTOR and CITY.
III. THE CONTRACT SUM In accordance with Public Contract Code Section 22300(d)(1),if CONTRACTOR elects to receive interest on moneys withheld in retention by CITY,CONTRACTOR shall,at the request of any CITY shall pay to CONTRACTOR for the performance of this AGREEMENT,subject to any additions subcontractor performing more than five percent of CONTRACTOR's total bid,make that option and deductions provided in the Project documents,the sum of one hundred forty-seven thousand available to the subcontractor regarding any moneys withheld in retention by CONTRACTOR from the four hundred thirty-seven dollars and seventy-seven cents($147,437.77). subcontractor.
IV. PROGRESS PAYMENTS VI. INDEMNITY,DEFENSE AND HOLD HARMLESS AGREEMENT Based upon Applications for Payment submitted to the Administrative Services Director by To the fullest extent permitted by law,CONTRACTOR shall indemnify,defend,and hold harmless the CONTRACTOR and Certificates for Payment issued by the Administrative Services Director,CITY CITY,and its elected officials,officers,employees,volunteers,and agents("CITY Indemnitees"),from shall make progress payments on account of the Contract Sum to CONTRACTOR as provided in the and against any and all causes of action,claims,liabilities,obligations,judgments,or damages, General Conditions. including reasonable legal counsels'fees and costs of litigation("claims"),arising out of 1of11 2of11
Minor Construction Services Agreement(Rev.4/21/2022) Minor Construction Services Agreement(Rev.4/21/2022) Council Agenda 8-20-2024 9.F-15
Attachment 2
CONTRACTOR's performance or CONTRACTOR'S failure to perform its obligations under this AGREEMENT or out of the operations conducted by CONTRACTOR,except for such loss or damage Final payment,constituting the entire unpaid balance of the Agreement Sum,shall be paid by CITY to arising from the active negligence,sole negligence,or willful misconduct of CITY.In the event CITY CONTRACTOR no sooner than thirty-five(35)days after a Notice of Completion has been recorded, Indemnitees are made a party to any action,lawsuit,or other adversarial proceeding arising from unless otherwise stipulated in the Notice of Completion,provided the work has then been completed, CONTRACTOR's performance of this AGREEMENT,CONTRACTOR shall provide a defense to CITY the AGREEMENT fully performed,and a final Certificate for Payment has been issued by the Indemnitees or at CITY's option,reimburse CITY Indemnitees their costs of defense,including Administrative Services Director. reasonable legal fees,incurred in defense of such claims.
XI. CONTRACTOR'S FAILURE TO PROCURE TIMELY COMPLETION OF PROJECT Payment by CITY is not a condition precedent to enforcement of the indemnities in this section.In the event of any dispute between CONTRACTOR and CITY,as to whether liability arises from the active A. It is agreed by the parties to the AGREEMENT that in case all the work called for under the negligence,sole negligence,or willful misconduct of CITY or its officers,employees,or agents, AGREEMENT is not completed before or upon the expiration of the time limit set forth in CONTRACTOR will be obligated to pay for CITY's defense until such time as a final judgment has Article 2 of this AGREEMENT,damage will be sustained by the City,and that it is and will be been entered adjudicating CITY as having been actively negligent,solely negligent,or as having impracticable to determine the actual damage which the CITY will sustain,in the event of any, engaged in willful misconduct.CONTRACTOR will not be entitled in the absence of such a by reason of such delay;and it is therefore agreed that the CONTRACTOR will pay to the determination to any reimbursement of defense costs including but not limited to attorneys'fees, CITY the sum of FIVE HUNDRED DOLLARS($500.00)PER DAY for each and every expert fees,and costs of litigation.The provisions of this Section VI shall survive completion of calendar day delay beyond the time prescribed to complete the work;and,the CONTRACTOR CONTRACTOR's services or the termination of this AGREEMENT. agrees to pay such Liquidated Damages as herein provided,and in case the same are not paid,agrees that the CITY may deduct the amount thereof from any moneys due or that may VII. PREVAILING WAGES become due the CONTRACTOR under the contract.
A. Wage rates for this Project shall be in accordance with the General Wage Determination Made B. It is further agreed that in case the work called for under the AGREEMENT is not finished and by the Director of Industrial Relations Pursuant To California Labor Code,Part 7,Chapter 1, completed in all parts and requirements within the time specified,the City Engineer shall have Article 2,Sections 1770,1773 and 1773.1,for San Luis Obispo County.Wage rates shall the right to extend the time for completion or not,as may seem best to serve the interest of the conform with those posted at 760 Mattie Road,Pismo Beach,and the Project site. CITY;and if he decides to extend the time limit for the completion of the AGREEMENT,he shall further have the right to charge the CONTRACTOR,his heirs,assignees,or sureties,and B. The following Labor Code sections are hereby referenced and made a part of this to deduct from final payment for the work,all or any part,as he may deem proper,of the actual AGREEMENT: costs of engineering,inspection,superintendence,and other overhead expenses which are directly chargeable to the AGREEMENT,and which accrue during the period of such
1. Section 1775-Penalty for Failure to Comply with Prevailing Wage Rates. extension,except that the cost of final surveys and preparation of the final estimate shall not
2. Section 1777.4-Apprenticeship Requirements. be included in such charges.
3. Section 1777.5-Apprenticeship Requirements.
4. Section 1813-Penalty for Failure to Pay Overtime. C. The CONTRACTOR shall not be assessed with Liquidated Damages,nor the costs of
5. Sections 1810 and 1811-Working Hour Restrictions. engineering and inspection during any delay in the completion of the work caused by acts of
6. Section 1775-Payroll Records. the federal government or the public enemy,or acts of God,fire,floods,epidemics,severe
7. Section 1773.1-Travel and Subsistence Pay. weather,or delays of subcontractors due to such causes;provided that the CONTRACTOR shall,within ten(10)days from the beginning of such delay,notify the City Engineer in writing VIII. RECORD AUDIT of the cause of delay,who shall ascertain the facts and extent of the delay,and his finding of the facts thereon shall be final and conclusive.
In accordance with Government Code,Section 8546.7,if this AGREEMENT involves the expenditure of more than ten thousand dollars($10,000),records of both CITY and CONTRACTOR shall be D. In the event CONTRACTOR fails to furnish tools,equipment,or labor in the necessary subject to examination and audit by the Auditor General for a period of three(3)years after final quantity or quality,or fails to prosecute the work or any part thereof contemplated by this payment. AGREEMENT in a diligent and workmanlike manner,and if CONTRACTOR for a period of three(3)calendar days after receipt of written demand from CITY or its designated IX. CERTIFICATIONS representative to do so,fails to furnish tools,equipment,or labor in the necessary quantity or quality,and to prosecute its work and all parts thereof in a diligent and workmanlike manner, In addition to certification and licensing requirements identified elsewhere in this agreement, or after commencing to do so within said three(3)calendar days,fails to continue to do so; CONTRACTOR shall maintain the following certifications for the duration of this AGREEMENT: then CITY may exclude CONTRACTOR from the premises,or any portion thereof,and take possession of said premises or any portion thereof,together with all material and equipment A. None. thereon,and may complete the work contemplated by this AGREEMENT or any portion of said work,either by furnishing the tools,equipment,labor or material necessary,or by letting the unfinished portion of said work,or the portion taken over by CITY to another contractor or by a X. FINAL PAYMENT combination of such methods.In any event,the procuring of the completion of said work,or 3of11 4of11
Minor Construction Services Agreement(Rev.4/21/2022) Minor Construction Services Agreement(Rev.4/21/2022) Council Agenda 8-20-2024 9.F-16
Attachment 2
the portion thereof taken over by CITY,shall be a charge against CONTRACTOR,and may be 4. Workers'compensation insurance.CONTRACTOR shall maintain Workers' deducted from any money due or becoming due to CONTRACTOR from CITY,or Compensation Insurance(Statutory Limits)and Employer's Liability Insurance(with CONTRACTOR shall pay CITY the amount of said charge,or the portion thereof unsatisfied. limits of at least$1,000,000)for CONTRACTOR's employees in accordance with the The sureties,provided for under this AGREEMENT shall become liable for payment should laws of the State of California,Section 3700 of the Labor Code at seq.In addition, CONTRACTOR fail to pay in full any said cost incurred by CITY. CONTRACTOR shall require each subcontractor to similarly maintain Workers' Compensation Insurance and Employer's Liability Insurance in accordance with the XII. INSURANCE laws of the State of California for all of the subcontractor's employees.
A. Prior to the beginning of and throughout the duration of the Project,CONTRACTOR and its 5. CONTRACTOR shall submit to CITY,along with the certificate of insurance,a Waiver subcontractors shall maintain insurance in conformance with the requirements set forth below. of Subrogation endorsement in favor of CITY,its officers,agents,employees and CONTRACTOR may use existing coverage to comply with these requirements.If that existing volunteers. coverage does not meet the requirements set forth herein,CONTRACTOR agrees to amend, 6. Pollution liability insurance.Environmental Impairment Liability Insurance shall be supplement or endorse the existing coverage to do so. written on a CONTRACTOR's Pollution Liability form or other form acceptable to CITY providing coverage for liability arising out of sudden,accidental and gradual pollution CONTRACTOR acknowledges that the insurance coverage and policy limits set forth in this and remediation.The policy limit shall be no less than$1,000,000 dollars per claim and section constitute the minimum amount of coverage required.Any insurance proceeds in the aggregate.All activities contemplated in this AGREEMENT shall be specifically available to CONTRACTOR or its subcontractors in excess of the limits and coverage scheduled on the policy as"covered operations."The policy shall provide coverage for identified in this AGREEMENT and which is applicable to a given loss,claim or demand,will the hauling of waste from the project site to the final disposal location,including non- be equally available to CITY. owned disposal sites.
CONTRACTOR shall provide the following types and amounts of insurance: 7. Products/completed operations coverage.Coverage shall extend a minimum of three (3)years after project completion and shall be included on behalf of the insured for
1. General liability insurance.CONTRACTOR shall maintain commercial general liability covered claims arising out of the actions of independent contractors.If the insured is insurance with coverage at least as broad as Insurance Services Office form CG 00 01, using subcontractors,the Policy must include work performed" or on behalf' the in an amount not less than$1,000,000 per occurrence,$2,000,000 general aggregate, insured.Policy shall contain no language that would invalidate orr remove the insurers rer's
for bodilyinjury,personal injury,and roe damage,and a$2,000,000 completed duty y defend ci indemnify for claims duty suits expressly excluded from coverage.
) �'� ) ry, property� g p Policy shall specifically provide for a duty to defend on the part of the insurer.The operations aggregate.The policy must include contractual liability that has not been CITY,its officials,officers,agents,and employees,shall be included as insureds under amended.Any endorsement restricting standard Insurance Services Office(ISO) the policy. "insured contract"language will not be accepted.
2. Additional insured status for CITY.General liability policies shall provide or be B. Other provisions or requirements:
endorsed to provide that CITY and its officers,officials,employees,and agents shall be additional insureds under such policies.This provision shall also apply to any 1. Proof of insurance.CONTRACTOR shall provide certificates of insurance to CITY as excess/umbrella liability policies.Each such insurance policy shall include one of the evidence of the insurance coverage required herein,along with a waiver of subrogation following: endorsement for Workers'Compensation.Insurance certificates and endorsements i. A separate explicit additional insured endorsement containing language must be approved by CITY's Risk Manager prior to commencement of performance. substantially similar to the following: CITY's Risk Manager or City Attorney may waive the requirement of any insurance "The City of Pismo Beach,its elected and appointed officials,officers, policy set forth herein if he/she determines that such a policy is not commercially employees,and agents are named as additional insureds as respects available to CONTRACTOR,or if the risk to CITY is sufficiently minimal to render such operations of the named insured performed under contract with the City of insurance unnecessary.If such a policy is commercially available,additional cost to Pismo Beach.";or CONTRACTOR in obtaining such a policy shall not be a basis upon which the insurance requirement will be waived.Current certification of insurance shall be kept ii. A provision in the body of the policy substantially equivalent to"Additional on file with CITY at all times during the term of AGREEMENT.CITY reserves the right Insureds When Required by Written Contract,Written Agreement or Permit." to require complete,certified copies of all required insurance policies,including
3. Automobile liability insurance.CONTRACTOR shall maintain automobile insurance at endorsements to such policies,at any time. least as broad as Insurance Services Office form CA 00 01 (06/92)covering bodily 2. Duration of coverage.CONTRACTOR shall procure and maintain for the duration of injury and property damage for all activities of CONTRACTOR arising out of or in the AGREEMENT insurance against claims for injuries to persons or damages to connection with the Project,including coverage for any owned,hired,non-owned or property,which may arise from or in connection with the performance of the Project rented vehicles,in an amount not less than$1,000,000 combined single limit for each hereunder by CONTRACTOR,his agents,representatives,employees or accident. subcontractors.CONTRACTOR must maintain general liability and umbrella or excess liability insurance for as long as there is a statutory exposure to completed operations 5of11 6of11
Minor Construction Services Agreement(Rev.4/21/2022) Minor Construction Services Agreement(Rev.4/21/2022) Council Agenda 8-20-2024 9.F-17
Attachment 2
claims.CITY and its officers,elected officials,employees,and agents shall continue as of such cancellation,in writing,not later than 24 hours following the effective time of additional insureds under such policies. such cancellation.
3. Primary/noncontributing.Coverage provided by CONTRACTOR shall be primary and 10. Prohibition of undisclosed coverage limitations.None of the coverages required herein any insurance or self-insurance procured or maintained by CITY shall not be required will be in compliance with these requirements if they include any limiting endorsement to contribute with it.The limits of insurance required herein may be satisfied by a of any kind that has not been first submitted to CITY and approved of in writing by combination of primary and umbrella or excess insurance.Any umbrella or excess CITY's Risk Manager or City Attorney. insurance shall contain or be endorsed to contain a provision that such coverage shall 11. Separation of insureds.A severability of interests provision must apply for all additional also apply on a primary and non-contributory basis for the benefit of CITY before insureds ensuring that CONTRACTOR's insurance shall apply separately to each CITY's own insurance or self-insurance shall be called upon to protect it as a named insured against whom claim is made or suit is brought,except with respect to the insured. insurer's limits of liability.The policy(ies)shall not contain any cross-liability exclusions.
4. CITY's rights of enforcement.In the event any policy of insurance required under this 12. Pass-through clause.CONTRACTOR agrees to ensure that its subconsultants, AGREEMENT does not comply with these requirements or is canceled and not subcontractors,and any other party providing any work on the Project under the replaced,CITY has the right but not the duty to obtain the insurance it deems direction of CONTRACTOR,provide the same minimum insurance coverage and necessary and any premium paid by CITY will be promptly reimbursed by endorsements required of CONTRACTOR.CONTRACTOR agrees to monitor and CONTRACTOR or CITY will withhold amounts sufficient to pay premium from review all such coverage and assumes all responsibility for ensuring that such CONTRACTOR payments.In the alternative,CITY may terminate this AGREEMENT. coverage is provided in conformity with the requirements of this section.
5. Acceptable insurers.All insurance policies shall be issued by an insurance company CONTRACTOR agrees that upon request,all agreements with consultants, currently authorized by the Insurance Commissioner to transact business of insurance subcontractors,and others engaged in performing work on the Project will be or is on the List of Approved Surplus Line Insurers in the State of California,with an submitted to CITY for review. assigned policyholders'Rating of A-(or higher)and Financial Size Category Class VII 13. CITY's right to revise requirements.CITY reserves the right at any time during the term (or larger)in accordance with the latest edition of Best's Key Rating Guide,unless of the AGREEMENT to change the amounts and types of insurance required by giving otherwise approved by CITY's Risk Manager. CONTRACTOR a ninety(90)day advance written notice of such change.If such
6. Waiver of subrogation.All insurance coverage maintained or procured pursuant to this change results in substantial additional cost to CONTRACTOR,CITY and agreement shall be endorsed to waive subrogation against CITY,its elected or CONTRACTOR may renegotiate CONTRACTOR's compensation. appointed officers,agents,officials,employees,and volunteers or shall specifically 14. Self-insured retentions.Any deductibles or self-insured retention must be declared to allow CONTRACTOR or others providing insurance evidence in compliance with these and approved by CITY.At the option of CITY,either the insurer shall reduce or specifications to waive their right of recovery prior to a loss.CONTRACTOR hereby eliminate such deductibles or self-insured retention as respects CITY,its elected and waives its own right of recovery against CITY,and shall require similar written express appointed officials,employees and volunteers,or CONTRACTOR shall procure a bond waivers and insurance clauses from each of its subconsultants. guaranteeing payment of losses and related investigations,claim administration and
7. Enforcement of contract provisions(non-estoppel).CONTRACTOR acknowledges and defense expenses.Self-insurance will not be considered to comply with this paragraph agrees that any actual or alleged failure on the part of CITY to inform CONTRACTOR unless approved by CITY. of non-compliance with any requirement imposes no additional obligations on CITY nor 15. Timely notice of claims.CONTRACTOR shall give CITY prompt and timely notice of does it waive any rights hereunder. claims made or suits instituted that arise out of or result from CONTRACTOR's
8. Requirements not limiting.Requirements of specific coverage features or limits performance under this AGREEMENT,and that involve or may involve coverage under contained in this Section are not intended as a limitation on coverage,limits or other any of the required liability policies. requirements,or a waiver of any coverage normally provided by any insurance. 16. Additional insurance.CONTRACTOR shall also procure and maintain,at its own cost Specific reference to a given coverage feature is for purposes of clarification only as it and expense,any additional kinds of insurance,which in its own judgment may be pertains to a given issue and is not intended by any party or insured to be all inclusive, necessary for its proper protection and prosecution of the Project. or to the exclusion of other coverage,or a waiver of any type.If CONTRACTOR maintains higher limits than the minimums shown above,CITY requires and shall be XIII. CONTRACTOR'S LICENSE entitled to coverage for the higher limits maintained by CONTRACTOR.Any available insurance proceeds in excess of the specified minimum limits of insurance and CONTRACTOR must possess at the time of commencing work and throughout the Project duration,a coverage shall be available to CITY. Contractor's License,issued by the State of California,which is current and in good standing.
9. Notice of cancellation.CONTRACTOR agrees to oblige its insurance agent or broker CONTRACTOR shall ensure that any subcontractor working on the Project possesses at the time of and insurers to provide to CITY with a thirty(30)day notice of cancellation(except for commencing work and throughout the Project duration,a Contractor's License,issued by the State of nonpayment,for which a ten(10)day notice is required)or nonrenewal of coverage for California,which is current and in good standing. each required coverage.In the event CONTRACTOR'S policy of insurance cannot be endorsed to provide this notice of cancellation,CONTACTOR shall provide CITY notice 7of11 8of11
Minor Construction Services Agreement(Rev.4/21/2022) Minor Construction Services Agreement(Rev.4/21/2022) Council Agenda 8-20-2024 9.F-18
Attachment 2
XIV. REGISTRATION REQUIREMENTS 2. Subsurface or latent physical conditions at the site differing from those indicated in the Project specifications;
Pursuant to Section 1771.1(a)of the Labor Code: 3. Unknown physical conditions at the site of any unusual nature,different materially from "A contractor or subcontractor shall not be qualified to bid on,be listed in a bid proposal,subject to the those ordinarily encountered and generally recognized as inherent in the Project or the requirements of Section 4104 of the Public Contract Code,or engage in the performance of any character provided for in the CONTRACT. contract for public work,as defined in this chapter,unless currently registered and qualified to perform B. Upon receipt of said notification CITY will investigate the conditions,and if it finds that the public work pursuant to Section 1725.5.It is not a violation of this section for an unregistered conditions do materially so differ,or do involve hazardous waste,and cause a decrease or contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code increase in CONTRACTOR's cost of or the time required for performance of any part of the or by Section 10164 or 20103.5 of the Public Contract Code,provided the contractor is registered to Project,CITY will issue a change order under the procedures described in the General perform public work pursuant to Section 1725.5 at the time the contract is awarded." Conditions.
CONTRACTOR must be registered with the Department of Industrial Relations(DIR)of the State of C. In the event that a dispute arises between CITY and CONTRACTOR whether the conditions California in order to be eligible to work on public works projects.CONTRACTOR must ensure materially differ,or involve hazardous waste or cause a decrease or increase in registration with the DIR that is active and in good standing. CONTRACTOR's cost of or time required for performance of any part of the Project, CONTRACTOR shall not be excused from any scheduled completion date provided for by the Except as otherwise provided in Labor Code Section 1771.1(a),no contractor or subcontractor may AGREEMENT,but shall proceed with all work to be performed under the AGREEMENT. be listed on a bid proposal for a public works project unless registered with the Department of CONTRACTOR shall retain any and all rights provided either by AGREEMENT or by law Industrial Relations pursuant to Labor Code section 1725.5. which pertain to the resolution of disputes and protests between the contracting parties.
No contractor or subcontractor may be awarded a contract for public work on a public works project XVIII. COMPONENT PARTS OF THE CONTRACT unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.
This AGREEMENT entered into consists of the AGREEMENT and the attached SCOPE OF This project is subject to compliance monitoring and enforcement by the Department of Industrial SERVICES,all of which are component parts of the AGREEMENT as if herein set out in full or Relations. attached hereto:
XV. CORPORATION IN GOOD STANDING 1. Quote#:1060V1-0
2. Quote#:1060A1-0
If CONTRACTOR is a corporation,the undersigned hereby represents and warrants that the corporation is duly incorporated and in good standing in the State of California,and that the XIX. ENTIRE CONTRACT undersigned is authorized to act for and bind the corporation.
This AGREEMENT constitutes the entire contract of the parties.No other agreements or contracts, XVI. PROVISIONS REQUIRED BY LAW whether oral or written,pertaining to the work to be performed,exists between the parties.This AGREEMENT can be modified only by an amendment in writing,signed by both parties.
Each and every provision of law and clause required by law to be inserted in this AGREEMENT shall be deemed to be inserted herein and the AGREEMENT shall be read and enforced as though it were IN WITNESS WHEREOF,the parties hereto have caused this AGREEMENT to be executed the day included herein,and if through mistake or otherwise any such provision is not inserted,or is not and year last written below. currently inserted,then upon application of either party the AGREEMENT shall forthwith be physically amended to make such insertion or correction. CITY: CONTRACTOR:
City of Pismo Beach,a Municipal Corporation Merjan Enterprises,Inc.dba SOV Security XVII. SUBSURFACE HAZARDOUS MATERIALS
Signed: Signed:
A. Pursuant to Public Contract Code Section 7104,in the event the Project includes trenches or other excavations extend deeper than four(4)feet below the surface,CONTRACTOR shall Name:Nadia Feeser Name:
promptly,and before the following conditions are disturbed,notify CITY in writing of any: Title:Administrative Services Director Title:
Dated:
1. Material that CONTRACTOR believes may be material that is hazardous waste,as Dated:
defined in Section 25117 of the Health and Safety Code,that is required to be removed Signed:
to a Class I,Class II or Class III disposal site in accordance with the provisions of Address for giving notice:
existing law; Name:Jorge E.Garcia
Title:City Manager
9of11 10of11
Minor Construction Services Agreement(Rev.4/21/2022) Minor Construction Services Agreement(Rev.4/21/2022) Council Agenda 8-20-2024 9.F-19
Attachment 2
so V Quotation
Dated: your business security solution Quote# 1060V1-0 Email address for official communications: www.sovsecurity.com Address for giving notice: Date: 6/1 212 0 2 4 760 Mattie Road,Pismo Beach,CA 93449 Sales Person: Brian Levy APPROVED AS TO FORM: Contractor Representative: City of Pismo Beach City of Pismo Beach Terms: See Below' Attn: Jason Takagi Attn: Jason Takagi Customer Ref: J.Takagi Name/Title: 760 Mat tie Road 585 Doliver Road Signed: Pismo Beach,CA 93449 Pismo Beach CA 93449 Page(s): 1 of 2 Name:David M.Fleishman
Title:City Attorney '
Pismo Beach Police Annex Building
585 Doliver Street, Pismo Beach CA
Video Surveillance Cameras
0Description Qty
Section# 1.Camera Hardware
1 270 Degree Multi-sensor Avigilon Multi-sensor3X8MP,WDR,270 degree max 2.00 $2,385.90 $4,771.80 T field of view,3.3-5.7MM,
2 Dome Camera 8MP H6A IR Dome Camera with 4.4-9.3mm Lens 7.00 $1,662.05 $11,634.34 T 3 Interface Adapter Avigilon,Pendant adapter,NPT,H6A 7.00 $54.00 $378.00 T 4 Wall Mount H6 H6 MOUNT,WALL ARM,20CM LONG,1.5 NPT 7.00 $94.50 $661.50 T 5 Pendant Adapter Avigilon Outdoor Mutisensor Pendant Adapter 2.00 $179.35 $358.70 T 6 Multi-sensor Dome Cov Multi-sensor Dome Cover Clear 2.00 $179.35 $358.70 T 7 Multi-sensor Wallmount Avigilon Multi-sensor Wallmount 2.00 $109.19 $218.38 T 8 Multi-sensor IR Ring Avigilon Multi-senor IR Ring 2.00 $350.46 $700.92 T Section# 2.Communication Hardware
9 CAT-6 Genesis,CAT6 Plus Plenum Cable,2314 Solid BC,U, 1.00 $403.80 $403.80 T UTP,CMP,LP,FT6,1 000'(304.8m)Pull Box,Green
10 Cable Accessories Cable Accessories 1.00 $700.00 $700.00 T Section# 3.System Mgml&Display
11 ACC7 Licenses ACC 7 Enterprise Edition camera license 9.00 $284.86 $2,563.73 12 NVR5 Premium 160 NVR5 PRM 160TB 2U Rack Mount,WS19 NA 1.00 $56,687.32 $56,687.32 T 13 Multi-sensor POE++ Multi-sensor PoE 95W++injector,NA 2.00 $424.81 $849.62 T Section# 4.Labor
Setup and Installation of Cameras,Programming,
14 VMS Labor Testing,Commissioning 87.00 $150.00 $13,050.00 Travel&Hotel&Per Diem:
15 Travel/Hotel/Per Diem 5 Night X 2 Techs @ 150 Per Night 1.00 $2,970.00 $2,970.00 5 Days X 2 Techs @ 70 Per Day
11 of 11 6 Hours of Travel @ 150
Minor Construction Services Agreement(Rev.4/21/2022) Corporate Headquarters 29399 Agoura Road,Suite 103 1 Agoura Hills,CA 913011
Council Agenda 8-20-2024 9.F-20
Attachment 2
0Description QtY Price
Section# 4.Labor
16 Lift Fee Lift Fee 1.00 $2,500.00 $2,500.00 T -miner N.— City of Pi: aeem
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Notes °
Project Notes:
AIL hours quoted are Monday-Friday 9AM-5PM during regular business hours ,3 SOV excludes all patching,painting,bonds,and permits
Any change to the scope of the project may alter the project price and schedule City of Pismo Beach to provide network switches with POE for all camera power and patch panel City to provide CAT-6 runs for all required cameras
*payment for equipment is due upon delivery to SOV for programming.Labor is due upon completion.
ND California Notice:
Certified Quote is valid for 60 days.Prices are Subtotal: $98,806.81 subject to change without notice.This is Sales Tax: CA-Los An eles-Pism $6,217.29 Small Business only an estimate.Taxes,freight and g
a� #05716 miscellaneous charges are estimates. Total: $105,024.10 Corprate Headquarters
29399 Agoura Road,Suite 1P
Council Agenda 8-20-2024 9.F-21
Attachment 2
S V Quotation
your business security solution Quote# 1060A1-0
www.sovsecurity.com
Date: 5/2 112 0 2 4
Sales Person: Brian Levy
City of Pismo Beach City of Pismo Beach Terms: See Below' Attn: Jason Takagi Attn: Jason Takagi Customer Ref: J Takagi 760 Mat tie Road 585 Doliver Road page(s): 1 of 2 Pismo Beach,CA 93449 Pismo Beach CA 93449
f City of Pismo Beach Police Annex Access Control Description Oty
Section# 1.Door Hardware
Symmetry Blue 939F-KP Wallswitch Reader with
$ 1 Keypad Reader 939-KP Keypad-Black-for Bluetooth/LF/HF-F2F 6.00 $594.75 $3,568.50 T e tg € s
1 t 3 ) 2 Door Contacts 3/4"Door Recessed Switch Set,Standard Gap 6.00 $7.65 $45.90 T 3 Request-to-Exit Request to Exit Sensor 6.00 $97.50 $585.00 T Section# 2.Communication Hardware
Belden,Composite-Lock Power,Card Reader,Door
4 ACS Banana Cable Contract,REX Applications 4C1 8+4C22+3P22+2C22 1.00 $1,582.50 $1,582.50 T Shi
Section# 3.System Mgmt&Display
5 PS902 BBK 900.4RL Von Duprin PS902 BBK 900 4RL 2A Power Supply 6.00 $1,039.38 $6,236.28 T AMAG Symmetry M2150 8DBC 8 Reader RackMount
6 Rack Mount 8DBC Cont Kit-Includes 8DBC Panel(20K),Power Supply,21.1 19" 1.00 $3,583.13 $3,583.13 T RAK3
Section# 4.Labor
7 AMAG Pro Reader Licen Symmetry Professional 8 Reader License Add-on 1.00 $361.73 $361.73 T 8 ACS Labor Setup/Installation 156.00 $150.00 $23,400.00 T Corporate Headquarters
29399 Agoura Road,Suite 103 1 Agoura Hills,CA 913011
Council Agenda 8-20-2024 9.F-22
Attachment 2
Customer Name: City of Pismo Beach
Job Address:
Project Description: Police Annex 0 V
,
Prepared by: Orlando Mendez Device Layout ACS
Date: 04/03/224 your business security solution Main Building
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Notes 8
Project Notes:
All hours quoted are Monday-Friday 9AM-5PM during regular business hours SOV excludes all patching,painting,bonds,and permits
Any change to the scope of the project may alter the project price and schedule City of Pismo Beach to provide network switches with POE for all controllers City to provide access control banana cable for Door Furniture and Readers per job walk discussion *payment for equipment is due upon delivery to SOV for programming.Labor is due upon completion.
ND California Notice:
Certified Quote is valid for 60 days.Prices are Subtotal: $39,363.03 subject to change without notice.This is Sales Tax: CA-Los An eles-Pism $3,050.64 Small Business only an estimate.Taxes,freight and g
g� #05716 miscellaneous charges are estimates. Total: $42,413.67 Corprate Headquarters
29399 Agoura Road,Suite i•
Council Agenda 8-20-2024 9.F-23
Attachment 2
Customer Name: City of Pismo Beach
Job Address:Project D escription Police Annex Device Layout ACS S 0 V J! "I J Prepared Orlando Mendez soluUon
Date: 04/03/224 you,businesssemnty
Garage Site
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Council Agenda 8-20-2024 9.F-24
G\T Y OF
PISMO BEACH CITY COUNCIL STAFF REPORT
A�syo sEP Agenda Item #12.A
Meeting Date: August 20, 2024
TITLE:
Emergency Operations Plan Update
RECOMMENDATION:
Adopt a Resolution approving an updated Emergency Operations Plan.
DISCUSSION:
The Emergency Operations Plan (EOP) is a document that outlines policies and procedures when responding to major disasters that could affect the health, safety, and property of the public with the city. The EOP plays a key role in guiding the City's response during various types of emergency scenarios. It is an extension of the County and State Emergency Plan and is written to be compliant with the National Incident Management System and the National Response Framework.
Specifically, the EOP provides an overview of how the City will prepare for, respond to and recover from emergencies that occur in the City. A summary of the contents of the EOP include Plan Introduction and Overview, Concept of Operations, Hazard Identification and Analysis, Disaster Management, Program Maintenance, and Authorities and References. Additionally, the EOP describes responses to the following types of major events:
• Earthquake • Nuclear Power Plant Emergency • Hazardous Materials Response Plan
• Multiple Casualty Incidents • Tsunami
Adverse Weather
• Transportation Emergency
• Fire • Utility Disruption
• Civil Disturbance — Terrorism — • Pandemic Active Shooter
Updated Emergency Operations Plan
Updating and maintaining the EOP is crucial for the City to protect lives, build capability and create a resilient community. Over the course of the past two years, staff has undertaken a thorough and comprehensive effort to update the City's EOP to reflect current operations, staffing, and best practices, and to account for contemporary emergency scenarios that were not covered in the 2010 plan, including:
1. Utility Disruption — Provides an overview of the City's approach to maintain the continuity of operations should a power, water, natural gas, sewer, or phone service outage occur.
Council Agenda 8-20-2024 12.A-1
2. Pandemic — The COVID-19 pandemic created the need to formalize the City response to manage pandemics that may occur in the future.
The updated Emergency Operations Plan (Attachment 2) is provided online only in the Access Pismo public records portal at www.pismobeach.orq/accesspismo1 due to file size; a copy may also be requested from the City Clerk's Office.
Future Updates
Looking forward, staff recommends that any experiences gained from emergency drills and exercises, actual emergencies, or lessons learned from other sources are incorporated into the EOP. As such, changes to the EOP, which do not result in changes to City Council approved policies, shall be made by the City's Police Chief and/or designee.
Any changes will be documented and reviewed to ensure that such changes are timely and responsive to the needs at that time. Additionally, all changes made to the EOP will be evaluated to ensure compliance with the County of Office of Emergency Services to verify uniformity with the San Luis Obispo County Emergency Operations Plan.
By approving the updated EOP and creating a process to update the EOP in the future, the City Council will ensure that the health, safety and property of the residents, businesses and guests will be mitigated moving forward.
Conclusion and Recommendation
Adopt a Resolution (Attachment 1) approving the updated Emergency Operations Plan.
FISCAL IMPACT:
There is no fiscal impact associated with staff's recommended action.
ATTACHMENTS:
1. Resolution
2. Emergency Operations Plan (online-only attachment)
Prepared by:
Mike James, Assistant City Manager
Jeff Smith, Police Chief
Submitted by: Mike James, Assistant City Manager
City Manager Approval:
Full URL:
https://accesspismo.pismobeach.org/WebLink/DocView.aspx?id=544275&dbid=0&repo=Laserfiche Council Agenda 8-20-2024 12.A-2
Attachment 1
RESOLUTION NO. R-2024-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,
CALIFORNIA APPROVING AN UPDATED EMERGENCY OPERATIONS PLAN WHEREAS, in 2010, the City approved its Emergency Operations Plan to document the policies and concepts of operations when responding to major disaster that could affect the health, safety, and property of the public within the city; and WHEREAS, the EOP provides an overview of how the City will prepare for, respond to, and recover from varies emergencies that include: Earthquake, Hazardous Materials, Multiple Casualty Incidents, Transportation Emergency, Fire, Civil Disturbance — Terrorism — Active Shooter, Nuclear Power Plant Emergency Response Plan, Tsunami, Adverse Weather, Utility Disruption, and Pandemic; and
WHEREAS, based on emergency event experiences since the current plan was adopted, staff added two new major events into the EOP update that included Utility Disruption and Pandemic; and
WHEREAS, the City will monitor any future experiences from emergency drills and exercises, actual emergencies, or lessons learned from other sources to determine if the EOP should be updated to remain as nimble and responsive as possible; and WHEREAS, any non-policy related changes to the emergency operations plan will be made by and monitored by the Police Chief or designee; and WHEREAS, all proposed changes will be reviewed to ensure that such changes are in line with the County of Office of Emergency Services to verify uniformity with the San Luis Obispo County Emergency Operations Plan.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby approves the updated Emergency Operations Plan as presented in staff's report and dated October 20, 2024.
UPON MOTION OF Council Member seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 20tn day of August 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
RECUSED:
Council Agenda 8-20-2024 12.A-3
Attachment 1
Approved: Attest:
Ed Waage, Mayor Erica Inderlied, City Clerk
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Pismo Beach, California, on
Erica Inderlied, City Clerk
Council Agenda 8-20-2024 12.A-4
\T Y Op
PISMO BEACH CITY COUNCIL STAFF REPORT
Be
Agenda Item #12.13
Meeting Date: August 20, 2024
TITLE:
Quarterly Investment Report for the Three Months of April through June 2024—the Fourth Quarter of Fiscal Year (FY) 2024
RECOMMENDATION:
No action recommended; for information only.
EXECUTIVE SUMMARY:
This report updates City Council on the City's investment portfolio as of the quarter ending on June 30, 2024. This report complies with regulations set forth in California State Government Code Section 53646 in which the City Treasurer is required to submit to the legislative body (City Council) a quarterly report containing various information on the City's investments. Pursuant to Government Code Section 6505.5, this information is being provided here to the Pismo Beach Public Financing Authority, the Pismo Beach Public Financing Agency, and the Central Coast Blue Regional Recycled Water Authority, through the members of the City Council who sit on those boards.
The report includes all investments managed by the City, including funds invested in various securities, the City's pooled funds invested in various financial instruments, and funds held in reserve with fiscal agents.
• Table A (Attachment 1) provides a summary of the City's cash, investments, and earnings based on book value as of June 30, 2024.
• Tables B and C (Attachments 2 and 3) provides details on the investment type, issuer, maturity date, book value, market value, and interest rates as of June 30, 2024 for the General Fund Reserve and City Pooled Funds A, respectively.
All of the City's investments and the City's allocation of funds in the various financial instruments comply with State Government Code Sections 53610-53686 and with the City's Investment Policy's primary objective to safeguard the principal. Additionally, the City of Pismo Beach's invested funds as described in this report comply with the City's Investment Policy and meet the City's pooled expenditure requirements for the next six months.
Description of Cash and Investment Accounts
Negotiable Certificates of Deposit (CDs), US Government Agency Securities (CASs), Corporate Bonds (Corp Bonds), US Treasury Notes, and Municipal Bonds (Munis) • General Fund Reserves: The City has three reserves invested in various financial instruments that mature at various periods over the next five years. The total amount invested for these three reserves is $8.15 million, earning a projected 2.07% average interest rate during Fiscal Year (FY) 2024. Specifics of each reserve are provided below:
Council Agenda 8-20-2024 12.13-1
o General Fund Reserve: The City adopted a Fiscal Policy that maintains a General Fund Reserve of 25% of budgeted annual operating expenditures. This Reserve should be $7.34 million, which is 25% of the FY 2024 budgeted annual operating expenditures. Currently, $7.40 million is invested in various CDs, GASs, Corp Bonds, and Munis earning 2.02% on average per year.
o City Buildinq Reserve: The City Council created a City Building Reserve of $500 thousand for the maintenance and upkeep of City facilities and buildings. Currently, this Reserve is invested in various CDs and GASs earning on average 2.38% per year during FY 2024.
o Risk Management Reserve: The City Council established a Risk Management Reserve, contributing $50 thousand each year to a maximum of $250 thousand.
Currently, this Reserve is $250 thousand, which is invested in CDs, GASs, and Munis earning 3.10% on average per year.
• City-Pooled Funds A (for deferred capital projects): Based on the City's 10-year capital plan and the cash flow needs for the next five years, the City has invested $34.59 million in various CDs, GASs, Corp Bonds, Treasury notes, and Munis that mature at various periods over the next five years and have a 3.00% average interest rate during FY 2024.
Other Financial Instruments
City-Pooled Funds B (for current year expenditures): The City follows the practice of pooling cash for all funds in financial instruments. Interest earned on pooled cash and investments is allocated quarterly to the various funds based on the respective fund's average quarterly cash balance. As of June 30, 2024, the City-Pooled Funds B are allocated or invested as described below.
• $5.26 million in Local Agency Investment Fund (LAIF): LAIF is a State investment pool earning 4.55% annually and is the City's main savings account where the majority of cash is held for current year expenditures.
• $28.60 million in U.S. Bank Checking & Sweep: This account is the City's primary checking account and with the addition of a new sweep account, the account earned on average 4.90% in June.
OPEB Trust Account
The Governmental Accounting Standards Board (GASB) requires public-sector entities to account for the promise to provide other post-employment benefits (OPEB) over the working life of the employee rather than on a pay-as-you-go basis. The City has an actuarial study performed every two years to determine how much to set aside each year to partially or completely fund the City's future obligations for retiree health costs.
The OPEB Trust Account is the California Employers' Retiree Benefit Trust (CERBT) Fund that was set up for the purpose of receiving employer contributions to prefund retiree health and OPEB costs for retirees and their beneficiaries. This trust fund helps finance future costs in large part from the investment earnings provided by CalPERS, rather than the City's restricted investment earnings. The projected earnings are 6.75% per year and fluctuate from quarter to quarter. The City contributed to the account at the Actuarial Determined Contribution amount of $180 thousand for this year toward the City's Council Agenda 8-20-2024 12.113-2
unfunded liability, and will be getting reimbursed $194 thousand from the Fund since the account is over funded. This contribution now appears as an asset for the City's future retiree health costs instead of a significant liability on the City's balance sheet.
Portfolio Allocation
Per California Government Code 53600 et seq., and the City's Investment Policy, the City may invest up to a maximum percentage of the entire portfolio of funds in authorized financial instruments. Table 1 and Chart 1 show a summary of the authorized financial instruments, the maximum percentage limits, the book value as of June 30, 2024 of the City's funds, and the percentage of the total City's pooled funds that are invested in each financial instrument.
Table 1: Investment Portfolio as of June 30, 2024
Maximum Book Value as % of
Financial Instrument % of 6/30/24 Portfolio Checking Account 100% $ 28,603,597 37%
Negotiable Certificates of Deposit 30% 16,430,363 21% US Government Agency Obligations 50% 13,750,000 18% US Treasury Issues 100% 8,003,991 10%
Local Agency Investment Fund 100% 5,263,562 7%
Corporate Bond 30% 2,591,143 3%
Issues of Other California entities 30% 1,965,035 3% $ 76,607,689 100%
Bond funds:Wilmington Trust $ 584
OPEB Trust Account 5,500,858
Total Book Value $ 82,109,131
Chart 1: Investment Portfolio as of June 30, 2024
Local Agency Corporate Bond, Issues of Other
Investment 3% California
Fund, 7% entities, 3%
US Treasury
Issues, 10%
Checking
Account, 37%
US
Government
Agency
Obligations,
18% Negotiable
Certificates of
Deposit, 21%
Council Agenda 8-20-2024 12.13-3
Portfolio Liquidity
The portion of the City's portfolio that is managed by the City Treasurer (all accounts except the Bond Funds and OPEB Trust Account) is sufficiently liquid to meet the City's expenditure requirements for the next 6 months. The majority of funds are invested in LAIF, which has a liquidity of one day. Table 2 and Chart 2 illustrate the liquidity of the City's managed portfolio.
Table 2: Liquidity of the City's Managed Portfolio
Liquidity Amount
0 to 30 days $ 33,867,158
FY 2025 17,215,169
FY 2026 8,250,000
FY2027 9,170,363
FY2028 6,145,000
FY 2029 1,960,000
$ 76,607,689
Chart 2: Liquidity of the City's Managed Portfolio
FY 2029 L
o FY 2028 _
aD
FY 2027 _
_2-
J
FY 2026 -
FY 2025
0 to 30 days -
0 10,000 20,000 30,000 40,000
Portfolio Amount ($ thousands)
Council Agenda 8-20-2024 12.13-4
Investment Value
Book Value: The book value represents the initial outlay for an investment and is the amount carried on a balance sheet. In the past quarter ending June 30, 2024, the City's total book value of cash and investments was $82.11 million. This is $395 thousand less than the last quarter's ending balance. There are a number of factors that impact changes in cash and investment balances from quarter to quarter. These changes may include receiving periodic payments (e.g., property taxes are received in December and April), large payments on debt service or capital projects, seasonal revenues and expenditures, and other factors affecting cash flow. Table 3 illustrates the book value as of the quarter ending June 30, 2024 compared to the previous quarter.
Table 3: Book Value Comparison
Book Value as Book Value as of
Investment Name Type of Investment of 6/30/24 3/31/24 Variance General Fund Reserve CDs/GASs/Corp $ 8,148,980 $ 7,658,980 $ 490,000 Bonds/Muni Bonds
City Pooled Funds-A CDs/GASs/Corp 34,591,551 34,736,551 (145,000) Bonds/Muni Bonds/
US Treasury Note
City Pooled Funds-B Various 33,867,158 33,815,659 51,499 Bond funds Blackrock Federal 584 1,607 (1,023) Fund
OPEB Trust Account Benefit Trust Account 5,500,858 5,500,858 - TOTAL $ 82,109,131 $ 81,713,656 $ 395,476 Market Value: The market value represents the current price at which a security can be traded and is the value of an investment comparing the various aspects of the security to other factors in the market such as interest rates. The market value as of June 30, 2024 for CDs, GASs, Municipal Bonds, Treasury Notes, and Corporate Bonds was $42.74 million, which is $1.41 million less than the book value, as illustrated in Table 4. The City expects to hold onto the majority of its investments to maturity and would receive the book value of its investment.
Table 4: Book Value to Market Value Comparison
Book Value as of Market Value as
Investment Name Type of Investment 6/30/24 of 6/30/24 Variance General Fund Reserve CDs/GASs/Corp $ 8,148,980 $ 7,757,294 $ (391,686) Bonds/Muni Bonds
City Pooled Funds-A CDs/GASs/Corp 34,591,551 33,576,698 (1,014,853) Bonds/Muni
Bonds/US Treasury
Total All Securities $ 42,740,531 $ 41,333,992 $(1,406,539) Council Agenda 8-20-2024 12.13-5
Investment Earnings and Performance
Interest Earnings: In the past quarter ending June 30, 2024, the City's total interest earnings were a gain of $633 thousand, including a $632 thousand gain in the City's managed portfolio. The actual annual interest earnings for FY 2024 are $2.84 million, which is a gain of 3.46% for the year for the City's entire portfolio and a gain of 3.05% for the City's managed portfolio, as illustrated in Table 5. Note that OPEB fourth quarter interest earnings were not available as of August 9, 2024. Note that as the City's cash and investments change, the interest earnings change correspondingly.
Table 5: Investment Earnings
Actual
Interest Actual Annual Actual Annual
Book Value Earned 4th Interest Interest
Investment Name Type of Investment as of 6/30/24 Quarter Earnings Earnings Rate General Fund Reserves CDs/GASs/Corp $ 8,148,980 $ 40,742 $ 149,657 1.84% Bonds/Muni Bonds
City Pooled Funds-A CDs/GASs/Corp 34,591,551 168,612 1,221,404 3.53% Bonds/Muni Bonds/
US Treasury Note
City Pooled Funds-B Various 33,867,158 423,119 969,276 2.86% Bond funds Wilmington Trust 584 597 1,702 291.38% OPEB Trust Account* Benefit Trust 5,500,858 - 496,152 9.02% Account
TOTAL $82,109,131 $ 633,071 $ 2,838,191 3.46% Total Managed Portfolio $76,607,689 $ 632,473 $ 2,340,338 3.05% *OPEB 4th quarter interest earnings not reported as of 8/9/2024.
Performance: The projected annual interest earnings rate for FY 2024 is 3.46% for the City's entire portfolio. The projected annual interest earnings rate for FY 2024 is 3.05% for the City's managed portfolio (excludes Bond funds and OPEB Trust Account). This is compared to LAIF, which is earned 4.55% as of June 30, 2024, or the 1-year U.S.
Treasury Note, which earned 5.12% as of June 30, 2024. The following Table 6 lists the various performance measures regarding the various annual earnings rate for the City's entire portfolio, the City's managed portfolio, and the two benchmarks of LAIF and the 1- year U.S. Treasury Note.
Table 6: City Portfolio Investment Earnings Compared to Performance Measures Performance Measure Earnings
Rate
City's Annual Earnings Rate for entire Portfolio 3.46% City's Annual Earnings Rate for Mana ed Portfolio 3.05% LAIF Average Annual Earnings Rate 4.55%
1-Year U.S. Treasury Note 5.12%
Council Agenda 8-20-2024 12.113-6
Future Outlook
Recent data indicates that economic activity remains robust, with a steady pace of expansion. While job growth has slowed slightly and the unemployment rate has edged up, it remains low overall. Inflation has moderated over the past year but is still somewhat above desired levels. Progress has been made towards achieving the Federal Open Market Committee's (FOMC) 2 percent inflation target.
The FOMC aims to balance maximum employment with a long-term inflation rate of 2 percent. It believes that the risks to reaching its employment and inflation targets are becoming more balanced. However, the economic outlook remains uncertain, and the FOMC is mindful of the risks associated with its dual mandate.
To support its objectives, the FOMC has decided to keep the federal funds rate target range at 5.25% to 5.50%. The Committee does not anticipate lowering the target range until there is greater confidence that inflation is sustainably approaching 2 percent.
Recent projections assume that the FOMC will lower the federal funds rate target by
0.25% to 0.50% in September.
With the elevated federal funds rate, market interest rates are greater than the City's overall portfolio, although declining especially in the longer-term securities. This environment offers the City an opportunity to enhance its investment returns as existing investments mature and new investments are made at higher yields. Currently, the yield curve is inverted, with longer-term rates lower than short-term rates. In response, the City Treasurer is starting to allocate more idle cash into longer-term investments to capitalize on the currently higher rates, ensuring interest earnings will.
FISCAL IMPACT:
No fiscal impact from the report itself—information only.
ATTACHMENTS:
1. Table A: Summary Table for ALL Funds, including Book Values and Earnings Data for Investments in Other Financial Instruments
2. Table B: For the General Fund Reserve—Basic Data on Investments in Securities
3. Table C: For City Pooled Funds A—Basic Data on Investments in Securities Submitted by: Nadia Feeser, Administrative Services Director/City Treasurer City Manager Approval:
Council Agenda 8-20-2024 12.13-7
Attachment 1
City of Pismo Beach
Table A: Summary Table for All Funds,
including Book Values&Earnings Data for Investments in Other Financial Instruments Year-to-Date
Actual Interest Interest
Current Earned 4th Earned
Earnings Book Value Quarter Ending Ending *Data Investment Name Name of Institution Type of Investment Rate as of 6/30/24 6/30/24 6/30/24 Source General Fund Reserves US Bank CDsIGASsICorp 2.07%avg 8,148,980 $ 40,742 $ 149,657 1 Bonds/Muni Bonds
City Pooled Funds-A US Bank CDsIGASsICorp 3.00%avg 34,591,551 168,612 1,221,404 1 Bonds/Muni Bonds/
US Treasury Note
Total All Securities $ 42,740,531 $ 209,355 $1,371,062 City Pooled Funds-B US Bank Custody 0.00% $ - $ 4,227 $ 11,817 1 City Pooled Funds-B Local Agency Invest. State Investment Pool 4.55% 5,263,562 62,811 575,450 2 Fund
City Pooled Funds-B US Bank Checking 4.90% 28,603,597 356,080 382,009 3 City Pooled Funds-B $ 33,867,158 $ 423,119 $ 969,276 City Pooled Funds total A+B $ 68,458,709 $ 591,731 $2,190,680 Funds Held with Fiscal Bond funds:Wilmington 2017 Pier Project $ 366 $ 371 $ 964 4 Agent Trust
Funds Held with Fiscal Bond funds:Wilmington 2017E CREBs 218 227 737 4 Agent Trust
Calpers Benefit Trust
OPEB Trust Account CaIPERS Benefit Trust Various managed by $ 5,500,858 $ $ 496,152 5 Account CalPERS
TOTAL,Cash and Investments at June 30,2024: $ 82,109,131 $ 633,071 $2,838,191 TOTAL for City Managed Portfolio,Cash and Investments: $ 76,607,689 $ 632,473 $2,340,338 ***OPEB 4th quarter interest earnings not reported as of 8/9/24.
Notes:
*Data Sources for Book Values and Actual Interest Earned:
1 =Monthly Customer Statement from US Bank
2=Monthly statement from Local Agency Investment Fund.
3=Monthly reconciled bank statement from respective bank. 4=Monthly statement from Wilmington Trust
5=Monthly statement from CaIPERS Benefit Trust Account
Council Agenda 8-20-2024 12.113-8
Attachment 2
City of Pismo Beach
June 30,2024 QUARTERLY INVESTMENT REPORT
Table B: For the General Fund Reserves-Basic Data on Investments in Securities:
Government Agency Securities,Bank Certificates of Deposit,Municipal Bonds,Corporate Bonds CUSIP Issuer Name Coupon Acq Date Maturity Type S&P Par Value Book Value IDC Market Gain/ Daysto Value Loss Stated
Maturity
020080BLO Alma Bank 1.75% 09/11/19 09/11/24 CD 99.268 245,000 243,207 (1,793) 73 02589ACEO American Express 2.90% 05/03/22 04/27/27 CD 94.789 147,000 139,349 (7,651) 1,031 (59.76%)
052392BT3 Austin Telco Federal 3.80% 09/21/22 09/21/27 CD 96.935 245,000 237,491 (7,509) 1,178 Credit Union
06406RBA4 Bank New York Mellon 2.05% 01/26/22 01/26/27 CD 93.061 245,000 228,162 (16,838) 940 (32.69%)
07371BWHO Beal Bank Plano Texas 4.70% 06/12/24 06/06/29 CD 100.75 245,000 246,838 1,838 1,802 07371DT23 Beal Bank USA Las 4.70% 06/12/24 06/06/29 CD 100.75 245,000 246,838 1,838 1,802 Vegas Nevada
05600XQL7 BMO Hams Bank 4.45% 05/24/23 05/24/28 CD 99.34 139,000 138,071 (929) 1,424 (56.73%)
13063CLW8 California State GO 5.00% 05/08/20 10/01/24 Municipal Bond AA- 100.395 245,000 209,976 (35,024) 93 Bonds(41.83%)
13063CLW8 California State GO 5.00% 05/08/20 10/01/24 Municipal Bond AA- 100.395 50,000 42,869 (7,131) 93 Bonds(8.54%)
14042TFP7 Capital One Bank 2.90% 04/27/22 04/27/27 CD 94.789 117,000 110,915 (6,086) 1,031 (47.76%)
24951TAL9 Department of 1.25% 01/07/22 01/07/27 CD 91.398 50,000 45,703 (4,297) 921 Commerce FCU
(20.41%)
24951TAL9 Department of 1.25% 01/07/22 01/07/27 CD 91.398 55,000 50,271 (4,729) 921 Commerce FCU
(22.45%)
27004PCV3 Eaglemark Savings Bank 3.25% 06/22/22 06/22/27 CD 95.486 50,000 46,788 (3,212) 1,087 (20%)
291916ABO Empower Federal Credit 5.10% 09/29/23 09/29/28 CD 101.867 130,000 132,424 2,424 1,552 Union(53.06%)
29367RLM6 Enterprise Bank 0.85% 05/18/20 05/14/25 CD 96.25 155,000 149,199 (5,801) 318 (63.27%)
3130APB87 FHLB 1.10% 10/13/21 10/13/26 Agency AA+ 91.897 500,000 459,485 (40,515) 835 313OAQZ55 FHLB 2.50% 03/10/22 03/10/27 Agency AA+ 94.47 500,000 472,350 (27,650) 983 3130ALYC2 FHLB(19.2%) 1.14% 04/29/21 04/29/26 Agency AA+ 93.54 192,000 179,597 (12,403) 668 3130AMCY6 FHLB(2.5%) 1.00% 05/27/21 05/27/26 Agency AA+ 93.021 50,000 46,511 (3,490) 696 3130AQAU7 FHLB(24.5%) 1.45% 12/29/21 12/29/26 Agency AA+ 92.18 245,000 225,841 (19,159) 912 3130AMCY6 FHLB(25.8%) 1.00% 05/27/21 05/27/26 Agency AA+ 93.021 516,000 479,988 (36,012) 696 3130ARF55 FHLB(49%) 2.60% 03/30/22 03/30/27 Agency AA+ 94.599 245,000 231,768 (13,232) 1,003 3130ALYC2 FHLB(5.3%) 1.14% 04/29/21 04/29/26 Agency AA+ 93.54 53,000 49,576 (3,424) 668 3130ARF55 FHLB(51%) 2.60% 03/30/22 03/30/27 Agency AA+ 94.599 255,000 241,227 (13,773) 1,003 32024JAM5 First Federal Credit 4.40% 02/17/23 02/17/28 CD 98.891 191,967 189,829 (2,138) 1,327 Union-(78.35%)
33847E3J4 Flagstar Bank 0.90% 05/15/20 05/15/25 CD 96.281 245,000 235,888 (9,112) 319 39573LEM6 Greenstate Credit Union 5.00% 09/26/23 09/26/28 CD 101.474 50,000 50,717 717 1,549 (20.4%)
46632FRUl JP Morgan Chase Bank 0.70% 01/22/21 01/22/26 Corporate Bond A+ 91.304 500,000 456,520 (43,480) 571 50625LBN2 Lafayette Federal Credit 3.25% 06/15/22 06/15/27 CD 95.511 245,000 234,002 (10,998) 1,080 Union
59013KPNO Merrick Bank 1.10% 11/09/21 11/09/26 CD 91.584 245,000 224,381 (20,619) 862 6966674G6 Palm Springs USD GO 0.85% 10/28/20 08/01/24 Municipal Bond AA 99.618 773,013 767,121 (5,892) 32 Bonds(95.66%)
835104BZ2 Somerset Tr Co 1.00% 03/19/20 03/19/25 CD 96.978 245,000 237,596 87164X2C9 Synchrony Bank 4.60% 09/15/23 09/15/28 CD 99.863 245,000 244,664 88413QDL9 Third Federal Savings 3.50% 06/28/22 06/28/27 CD 96.192 245,000 235,670 (9,330) 1,093 Bank
89235MLC3 Toyota Financial Savings 0.95% 07/15/21 07/15/26 CD 92.434 245,000 226,463 (18,537) 745 Bank
Total $ 8,148,980 $ 7,757,294
Council Agenda 8-20-2024 12.13-9
Attachment 3
City of Pismo Beach
June 30,2024 QUARTERLY INVESTMENT REPORT
Table C: For City Pooled Funds A-Basic Data on Investments in Securities:
Government Agency Securities,Bank Certificates of Deposit,Municipal Bonds,Corporate Bonds,Treasury Notes CUSIP Issuer Name Coupon Acq Date Maturity Type S&P Par Value Book Value IDC Market Gain/ Daysto Value Loss Stated
Maturity
00257TBH8 Abacus Federal Savings 1.70% 09/18/19 09/18/24 CD 99.186 245,000 243,006 (1,994) 80 Bank
01025RAN9 Alabama Credit Union 4.35% 02/28/24 02/28/28 CD 98.738 245,000 241,908 (3,092) 1,338 011852AEO Alaska USA Federal 4.60% 03/08/23 03/08/28 CD 99.594 245,000 244,005 (995) 1,347 Credit Union
01664MAB2 All In Federal Credit 4.40% 12/20/22 12/20/27 CD 98.817 245,000 242,102 (2,898) 1,268 Union
01882MAB8 Alliant Credit Union 4.95% 12130/22 12/30/27 CD 100.588 245,000 246,441 1,441 1,278 02554BDA6 American Eagle Bank 1.10% 03/13/20 03/13/25 CD 97.111 245,000 237,922 (7,078) 256 02589ACEO American Express 2.90% 05/03/22 04/27/27 CD 94.789 99,000 93,832 (5,168) 1,031 (40.24%)
037833AZ3 Apple Inc 2.50% 03/05/20 02/09/25 Corporate Bond AA+ 98.302 1,062,000 983,020 (78,980) 224 062119BSO Bank Five Nine(40.82%) 4.60% 04/14/23 04/13/28 CD 99.673 100,000 99,682 (318) 1,383 062119BSO Bank Five Nine(59.18%) 4.60% 04/14/23 04/13/28 CD 99.673 145,000 144,517 (483) 1,383 06406RBA4 Bank New York Mellon 2.05% 01/26/22 01/26/27 CD A 93.061 504,363 469,795 (34,567) 940 (67.31%)
06048WS43 Bank ofAmerica Corp 2.00% 02/18/22 08/18/25 Corporate Bond A- 95.462 500,000 477,310 (22,690) 414 06740KQEO Barclays Bank 3.00% 05/11/22 05/11/27 CD 94.974 245,000 232,686 (12,314) 1,045 05600XQL7 BMO Hams Bank 4.45% 05/24/23 05/24/28 CD 99.34 106,000 105,312 (688) 1,424 (43.27%)
05580AW59 BMW Bank North 4.60% 03/10/23 03/10/28 CD 99.543 245,000 243,880 (1,120) 1,349 America
13063CLW8 California State GO 5.00% 05/08/20 10/01/24 Municipal Bond AA- 100.395 290,655 249,130 (41,525) 93 Bonds(49.63%)
14042TFP7 Capital One Bank 2.90% 04/27/22 04/27/27 CD 94.789 128,000 121,319 (6,681) 1,031 (52.24%)
14042RQU8 Capital One National 2.90% 04/27/22 04/27/27 CD 94.789 50,000 47,399 (2,601) 1,031 (20.41%)
14042RQU8 Capital One National 2.90% 04/27/22 04/27/27 CD 94.789 195,000 184,834 (10,166) 1,031 (79.59%)
15118RUR6 Celtic Bank 1.35% 04/02/20 04/02/25 CD 97.1 245,000 237,895 (7,105) 276 15201QCJ4 Centerstate Bank 1.00% 03/30/20 03/31/25 CD 96.85 245,000 237,283 (7,718) 274 12547CAX6 CIBC Bank USA 4.45% 04/14/23 04/14/28 CD 99.137 245,000 242,886 (2,114) 1,384 Chicago
17286TAGO Citadel Federal Credit 1.65% 02/25/20 02/27/25 CD 97.638 245,000 239,213 (5,787) 242 Union
19058RAE1 Coastall Credit Union 4.15% 01/31/24 01/31/28 CD 98.046 245,000 240,213 (4,787) 1,310 19075JAB4 Cobalt Federal Credit 3.60% 09/15/22 09/15/27 CD 96.345 245,000 236,045 (8,955) 1,172 Union
22551KAU6 Credit Union of Texas 4.40% 12/09/22 12/09/27 CD 98.808 245,000 242,080 (2,920) 1,257 23204HPB8 Customers Bank 4.50% 06/14/23 06/14/28 CD 99.394 245,000 243,515 (1,485) 1,445 24951TAL9 Department of 1.25% 01/07/22 01/07/27 CD 91.398 140,000 127,951 (12,049) 921 Commerce FCU
(57.14%)
254673D94 Discover Bank 3.20% 05/19/22 05/19/27 CD 95.479 245,000 233,924 (11,076) 1,053 27004PCV3 Eaglemark Savings Bank 3.25% 06/22/22 06/22/27 CD 95.486 195,000 187,153 (7,847) 1,087 (80%)
291916ABO Empower Federal Credit 5.10% 09/29/23 09/29/28 CD 101.867 115,000 117,150 2,150 1,552 Union(46.94%)
29367SJQ8 Enterprise Bank 1.80% 11/08/19 11/08/24 CD 98.724 245,000 241,874 (3,126) 131 29367RLM6 Enterprise Bank 0.85% 05/18/20 05/14/25 CD 96.25 90,000 86,614 (3,386) 318 (36.73%)
30002CAT5 Everett Co-Operative 3.90% 01/23/23 01/19/27 CD 97.914 245,000 239,889 (5,111) 933 3130ALD76 FHLB 0.70% 02125/21 02/25/26 Agency AA+ 93.182 500,000 465,910 (34,090) 605 3130ANSB7 FHLB 1.00% 09/17/21 09/17/26 Agency AA+ 91.999 1,000,000 919,990 (80,010) 809 3130ARGQ8 FHLB 2.88% 04/14/22 04/14/27 Agency AA+ 95.24 500,000 476,200 (23,800) 1,018 3130ATDV6 FHLB 5.00% 09/30/22 09/30/27 Agency AA+ 99.571 500,000 497,855 (2,145) 1,187 Council Agenda 8-20-2024 12.13-10
Attachment 3
City of Pismo Beach
June 30,2024 QUARTERLY INVESTMENT REPORT
Table C: For City Pooled Funds A-Basic Data on Investments in Securities:
Government Agency Securities,Bank Certificates of Deposit,Municipal Bonds,Corporate Bonds,Treasury Notes CUSIP Issuer Name Coupon AcgDate Maturity Type S&P Par Value Book Value IDC Market Gain/ Daysto Value Loss Stated
Maturity
3130AQAU7 FHLB(14%) 1.45% 12/29121 12/29/26 Agency AA+ 92.18 140,000 129,052 (10,948) 912 3130AMS37 FHLB(20%) 1.00% 06124/21 06/24/26 Agency AA+ 92.768 400,000 371,072 (28,928) 724 3130AMCY6 FHLB(25%) 1.00% 05127121 05/27/26 Agency AA+ 93.021 500,000 465,105 (34,895) 696 313MMS37 FHLB(30%) 1.00% 06124121 06/24/26 Agency AA+ 92.768 600,000 556,608 (43,392) 724 3130AMCY6 FHLB(46.7%) 1.00% 05/27/21 05/27/26 Agency AA+ 93.021 934,000 868,816 (65,184) 696 313MMS37 FHLB(50%) 1.00% 06/24/21 06/24/26 Agency AA+ 92.768 1,000,000 927,680 (72,320) 724 3130ARGE5 FHLB(50%) 3.00% 04/21/22 04/21/27 Agency AA+ 95.525 250,000 238,813 (11,188) 1,025 3130ARGE5 FHLB(50%) 3.00% 04/21122 04/21/27 Agency AA+ 95.525 250,000 238,813 (11,188) 1,025 3130AV6C1 FHLB(50%) 5.71% 03/27/23 03/27/28 Agency AA+ 99.892 250,000 249,730 (270) 1,366 3130AV6C1 FHLB(50%) 5.71% 03/27/23 03/27/28 Agency AA+ 99.892 250,000 249,730 (270) 1,366 3130AQAU7 FHLB(61.5%) 1.45% 12/29/21 12/29/26 Agency AA+ 92.18 615,000 566,907 (48,093) 912 3130ALYC2 FHLB(75.5%) 1.14% 04/29/21 04/29/26 Agency AA+ 93.54 755,000 706,227 (48,773) 668 32024JAM5 First Federal Credit 4.40% 02/17/23 02/17/28 CD 98.891 53,033 52,454 (579) 1,327 Union-(21.65%)
3211OYE84 First National Bank 4.60% 09/21/23 09/21/28 CD 99.928 245,000 244,824 (176) 1,544 America
32112UDJ7 First National Bank 1.80% 12/30/19 12/30/24 CD 98.231 245,000 240,666 (4,334) 183 McGregor
334342CD2 First National Bank 1.85% 08130119 08/30/24 CD 99.392 245,000 243,510 (1,490) 61 Syracuse
33715LED8 First Technology 3.70% 08/19/22 08/19/27 CD 96.663 245,000 236,824 (8,176) 1,145 3136G4WV1 FNMA 0.75% 06/16/20 06/16/25 Agency AA+ 95.656 1,000,000 956,560 (43,440) 351 3136G4J61 FNMA 0.57% 08/26/20 08/26/25 Agency AA+ 95.036 750,000 712,770 (37,230) 422 3136G431-5 FNMA 0.55% 09/30120 09/30/25 Agency AA+ 94.627 1,000,000 946,270 (53,730) 457 39573LEM6 Greenstate Credit Union 5.00% 09126/23 09/26/28 CD 101.474 195,000 197,895 2,895 1,549 (79.6%)
472207AE9 Jeanne D Arc Federal 3.80% 09/30/22 09/30/27 CD 96.92 245,000 237,454 (7,546) 1,187 Credit Union
502516QY6 La Canada Califomia 1.75% 04/28/20 08/01/24 Municipal Bond 99.686 571,288 563,226 (8,063) 32 USD
5121OSSDO Lakeside Bank 1.40% 03/30/20 03/31/25 CD 97.143 245,000 238,000 (7,000) 274 58404DSM4 Medallion Bank Utah 4.40% 06/16/23 06/16/28 CD 99.071 245,000 242,724 (2,276) 1,447 60425SKB4 Minnwest Bank 4.25% 05/01/23 05/03/27 CD 98.331 245,000 240,911 (4,089) 1,037 6169OUJ68 Morgan Stanley Bank 3.25% 05119122 05/19/27 CD 95.604 245,000 234,230 (10,770) 1,053 61768ET29 Morgan Stanley Bank 4.35% 03/06124 03/06/29 CD 99.075 245,000 242,734 (2,266) 1,710 67054NBC6 Numerica Credit Union 4.95% 11104122 11/04/27 CD 100.467 245,000 246,144 1,144 1,222 694231AFB Pacific Enterprise Bank 1.35% 04/09/20 04/09/25 CD 97.03 245,000 237,724 (7,277) 283 69506YRG6 Pacific Western Bank 1.35% 04/16/20 04/16/25 CD 96.958 245,000 237,547 (7,453) 290 6966674G6 Palm Springs USD GO 0.85% 10128120 08/01/24 Municipal Bond AA 99.618 35,078 34,804 (275) 32 Bonds(4.34%)
70962LAS1 Pentagon Federal Credit 0.90% 09/29/21 09/29/26 CD 91.531 245,000 224,251 (20,749) 821 Union
75472RAE1 Raymond James Bank 2.00% 08/23/19 08/23/24 CD 99.471 245,000 243,704 (1,296) 54 79772FAG1 San Francisco Federal 4.35% 02/03/23 02103/28 CD 98.708 245,000 241,835 (3,165) 1,313 Credit Union
856285K91 State Bank India 2.00% 03/23/22 03/23/27 CD 92.67 245,000 227,042 (17,959) 996 88241THJ2 Texas Exchange Bank 1.00% 06/10/20 06/13/25 CD 96.075 245,000 235,384 (9,616) 348 Council Agenda 8-20-2024 12.13-11
Attachment 3
City of Pismo Beach
June 30,2024 QUARTERLY INVESTMENT REPORT
Table C: For City Pooled Funds A-Basic Data on Investments in Securities:
Government Agency Securities,Bank Certificates of Deposit,Municipal Bonds,Corporate Bonds,Treasury Notes CUSIP Issuer Name Coupon AcgDate Maturity Type S&P Par Value Book Value IDC Market Gain/ Daysto Value Loss Stated
Maturity
89236TGT6 Toyota Motor Corp 1.80% 06/05/20 02113/25 Corporate Bond A+ 97.78 257,893 244,450 (13,443) 228 90348JTH3 UBS Bank USA 1.25% 03/25/20 03/25/25 CD 97.097 245,000 237,888 (7,112) 268 90331HMS9 US Bank National 2.80% 05/29/20 01/27/25 Corporate Bond A+ 98.408 271,250 246,020 (25,230) 211 912797KK2 US Treasury Bill 5.11% 03/14/24 09/12124 Treasury Note 98.938 1,000,000 1,014,115 14,115 74 (12.50%)
912797KK2 US Treasury Bill 5.11% 03/14/24 09/12124 Treasury Note 98.938 1,000,000 1,014,115 14,115 74 (12.50%)
912797KK2 US Treasury Bill 5.11% 03/14/24 09/12/24 Treasury Note 98.938 6,003,991 6,084,687 80,696 74 (75.00%)
917352AH9 Utah Community Credit 4.50% 06/07/23 06/07/28 CD 101.408 245,000 248,450 3,450 1,438 Union
92891CCP5 Vystar Credit Union 4.45% 09/30/22 09/30/27 CD 98.885 245,000 242,268 (2,732) 1,187 938828BN9 Washington Federal 1.95% 08/28/19 08/28/24 CD 99.433 245,000 243,611 (1,389) 59 Bank
98138MCC2 Workers Federal Credit 5.25% 11/15/23 11/15/28 CD 102.58 245,000 251,321 6,321 1,599 Union
Total $ 34,591,551 $33,576,698
Council Agenda 8-20-2024 12.13-12