09.A Report Minutes 2024-10-01 — Pismo Beach City Council, October 1, 2024

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PISMO BEACH CITY COUNCIL STAFF REPORT
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Pc� Agenda Item #9.A
Meeting Date: October 1, 2024
TITLE:

Adoption of Meeting Minutes
RECOMMENDATION:

1. Adopt Minutes of the April 25, 2023 Budget Workshop.

2. Adopt Minutes of the September 17, 2024 Regular Meeting.

DISCUSSION:

Attached for the Council's consideration are the draft minutes of the subject meetings for review and adoption.

FISCAL IMPACT:

There is no fiscal impact associated with the preparation or adoption of meeting minutes.

ATTACHMENTS:

1. Draft Minutes of the April 25, 2023 Budget Workshop.

2. Draft Minutes of the September 17, 2024 Regular Meeting.

Submitted by:

Erica Inderlied, City Clerk
City Manager Approval:
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Council Agenda 10-1-2024 9.A-1

Attachment 1
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DRAFT MINUTES
- Pismo Beach City Council
A•SMo BEPcs Tuesday, April 25, 2023
Special Meeting-10:00 a.m.

Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449 The City Council of the City of Pismo Beach met this date in a special session with Mayor Waage presiding.

CALL TO ORDER: 10:06 a.m.

1. ROLL CALL:

Present: Absent:

Mayor Ed Waage None
Mayor Pro Tern Mary Ann Reiss (arrived 10:09 a.m.)
Council Member Marcia Guthrie (left 12:53 p.m.)
Council Member Stacy Inman
Council Member Scott Newton
Staff Present:

Matt Downing, Community Development Director
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer
Jorge Garcia, Assistant City Manager
Erica Inderlied, City Clerk
Gordon Jackson, Director of Tourism and Events
Paul Lee, Battalion Chief
James R. Lewis, City Manager
Jeff Smith, Chief of Police
Other staff present as noted below

2. PUBLIC COMMENT PERIOD
Call for public comment: No comment.

Council Agenda 10-1-2024 9.A-2

Attachment 1

3. AGENDA ITEMS
Item 3.A: Initial Overview of Fiscal Year 2024 & 2025 Budget (Feeser/All) Recommendation:

1. Receive a presentation from staff regarding the Fiscal Year 2024 & 2025 Budget overview, including Department Work Plans;

2. Provide direction to staff on fiscal policies, City Goals, Department Work Plans and Priorities, position changes, and other items.

Presenting staff:

Matt Downing, Community Development Director
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer
David Fleishman, City Attorney
Jorge Garcia, Assistant City Manager
Erica Inderlied, City Clerk
Gordon Jackson, Director of Tourism and Events
Paul Lee, Battalion Chief
James R. Lewis, City Manager
Jeff Smith, Chief of Police
Call for public comment: No comment.

Action: Approve fiscal policies as outlined in staff's report, including:
• Reserve Policies: General Fund Reserve of 25%; City Facility Reserve of $500,000; Risk Management Reserve of $50 thousand per year, up to $250,000; Contingency Reserve of 1% of budgeted General Fund expenditures; Motor Vehicle Replacement Fund. • Revenue Policies: Maintain safety and liquidity while maximizing investment revenue; Annually consider reduction of long-term debt as a use of revenues; Establish the level of cost recovery desired from various fees for services; Review fees annually, establish actual costs and adjust and establish new fees as needed.
• Expenditure Policies relating to Infrastructure; New Services; Public Safety; Water and Wastewater Funds; Facilities; Operational Efficiencies; Employee Development; Economic Development; Capital/Fixed Assets.
• Debt Management Policy.

Motion: Reiss
Second: Newton
Council Agenda 10-1-2024 9.A-3

Attachment 1
Vote: The motion passed on the following vote:

Ayes: 5 Reiss, Newton, Guthrie, Inman, Waage
Noes: 0

Absent: 0
Abstain: 0
Recused: 0
Action: Consensus in support of budget items relating to Council Goals as follows:

Community Character, Beautification, and Quality of Life for Residents: As outlined in staff's report, with the following revisions:
• Remove the project to relocate the Bello Street sports courts that will be displaced by the Public Safety Facility project to Ventana Drive from the Fiscal Year 2024 and 2025 budget; add it to projections for the next budget.
• Revise the workout equipment item to remove the specific reference to South Palisades Park; seek a recommendation from the Parks, Recreation and Beautification Commission on the best location for the equipment.

Maintain a Focus on Public Safety: As outlined in staff's report.

Traffic Circulation & Parking: As outlined in staff's report, with the following revisions:
• Add $500,000 to $600,000 to the Fiscal Year 2024 and 2025 budget for a pedestrian scramble project at Dolliver Street and Pomeroy Avenue.
• Do not deappropriate $3.25 million in funding for the acquisition and improvement of land for parking inventory; carry the funding over to the next budget.

Water Supply, Conservation and Central Coast Blue: As outlined in staff's report.