Agenda packet — Pismo Beach City Council, November 19, 2024 (part 1 of 2)

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AGENDA
Pismo Beach City Council
Tuesday, November 19, 2024
Time Meeting Type Physical Location Virtual Viewing Option 5:30 p.m. Regular Meeting 1 2 Council Chamber, City Hall https://us02web.zoom.us/j/84823715585 1 Live virtual viewing is offered via Zoom.
2 Broadcast meeting also available for viewing on cable Channel 20 and online at pismobeach.org/agenda.

0. MEETING INSTRUCTIONS:

This meeting is being conducted in a hybrid format with both in-person and virtual options. Ways to watch this meeting and submit public comment are provided below.

Watch and participate in person:
• Visit the Council Chamber at City Hall, 760 Mattie Road, Pismo Beach, CA 93449. • To make public comment, please submit an optional blue “speaker slip” to staff; the Mayor will ask you to approach the lectern to speak during the public comment period on your item of interest.

Watch via Zoom:
• Click this link on any computer or mobile device: https://us02web.zoom.us/j/84823715585 . This URL may also be typed into a web browser.

Listen via telephone:
• Call 1-669-900-6833 to join by telephone audio only. Enter Meeting ID 848 2371 5585 when prompted.

Watch online:
• Visit www.pismobeach.org/agenda and scroll to “Upcoming Events.” When the live broadcast begins, an “In Progress” link will appear; click this link to watch the livestream. A recording of the meeting will be available on demand shortly after the meeting ends.

Watch on Channel 20:
• Tune to local cable channel 20 in Pismo Beach; the meeting will be broadcast live. Meetings are also replayed at 9:00 a.m., 6:00 p.m., and 1:00 a.m. each day the following week.

Submit written comment prior to, or during, the meeting:
• In advance of the meeting, written comments may be emailed to [email protected] or mailed or delivered to the City Clerk’s Office, 760 Mattie Road, Pismo Beach, CA 93449. During the Regular Meeting no later than the start of the comment period for your item of interest, written comment may be hand-delivered to staff in the Council Chamber. Emails submitted after the start of the meeting may not be fully considered prior to any action taken on the item.

Submit voicemail comment:
• Call 805-773-7005 and leave a voicemail before the meeting. Voicemails submitted after the start of the meeting may not be fully considered prior to any action taken on the item. This automated voicemail line will not be answered or monitored for other purposes.

Please note:
• In the event a Council Member participates in this meeting by teleconference under the provisions of Government Code Section 54953(f), public comment will be accepted via Zoom, including by telephone audio, as required by law. However, the timing of a request by a Council Member to participate remotely may not allow sufficient time to post an agenda containing information on how the public may participate via Zoom or telephone. In such instances, the City Clerk or another staff member will orally provide such information at the meeting.
• Meetings may begin a few minutes after the scheduled start time. • Meetings will be recorded, except closed sessions; these recordings are public record. • Phone numbers of call-in attendees may be visible to other meeting attendees, or in meeting recordings. • Phone numbers of voicemail commenters may be visible in the public record along with transcripts.

Please contact City Clerk Erica Inderlied at [email protected] with questions.

Council Agenda 11-19-2024

Pismo Beach City Council Agenda November 19, 2024

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Regular Meeting—5:30 p.m.

Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449 CALL TO ORDER: Mayor Waage

1. ROLL CALL:

Mayor: Waage
Mayor Pro Tem: Reiss
Council Members: Guthrie, Inman, Newton

2. PLEDGE OF ALLEGIANCE

3. ACCEPTANCE OF AGENDA

4. PRESENTATIONS

Item 4.A: Proclamation: National Hospice and Palliative Care Month (Hospice of San Luis Obispo County)

5. PUBLIC COMMENT PERIOD
At this time, members of the public may comment on any item NOT appearing on the agenda. For items appearing on the agenda, including the Consent Calendar, the public will be invited to make comments during Council consideration of the item. In accordance with state law, matters raised as part of this comment period cannot be discussed or acted upon by the City Council at this time.

However, in response to a matter raised as part of this comment period, the Council may, during Item 13, City Council Comments and Requests, direct staff to assist a speaker, or schedule the matter for consideration on a future agenda.

Please adhere to the following procedures when addressing the Council:
• Please limit your comments to 3 minutes or less.
• Unduly disruptive behavior will not be permitted.

Documents submitted to the Council become public record unless otherwise exempt from disclosure.

6. CITY MANAGER’S REPORT - No action to be taken

7. CITY ATTORNEY’S REPORT / CLOSED SESSION REPORT - No action to be taken

8. COUNCIL COMMITTEE REPORTS

1. Air Pollution Control District, SLO County (Newton/Reiss)

2. California Joint Powers Insurance Authority (Reiss)

3. CAPSLO (Reiss)

4. Central Coast Blue Regional Recycled Water Authority (Waage)

5. Central Coast Community Energy Policy Board (Mayor)

6. Chapman Estate Foundation (Liaison) (Reiss)

7. Coastal Cities Group, League of CA Cities (Waage)

8. Conference and Visitors Bureau / LBID Board (Liaison) (Inman)

9. Friends of Price House Liaison (Waage)

10. Hazard Mitigation & Fire Safety (Inman/Waage)

11. Homeless Services Oversight Council (Guthrie/Reiss)

12. Integrated Waste Management Authority (Newton/Inman)

13. Mobile Home Rent Stabilization Subcommittee (Inman/Reiss)

14. REACH (Newton)

15. Regional Transit Authority, SLO (Waage/Reiss)

16. Shell Beach Improvement Group Liaison (Inman)

17. SLOCOG (Waage/Reiss)

18. South County Chambers Gov’t Affairs (Guthrie/Inman)

19. Visit SLO CAL Advisory Committee (Inman)

20. Water Resources Advisory Committee, SLO (Guthrie/Inman)

21. Zone 3 Water Advisory Committee, SLO (Guthrie/Inman) (Govt Code Section 53232.3)

Council Agenda 11-19-2024

Pismo Beach City Council Agenda November 19, 2024

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9. CONSENT CALENDAR
All Consent Calendar items will be acted upon by a single action of the City Council unless otherwise requested by an individual Council Member for separate consideration. Public comment on Consent Calendar items will be invited prior to action on the Calendar.

Item 9.A: Adoption of Meeting Minutes (Inderlied)

Recommendation:

1. Adopt Minutes of the May 10, 2023 Closed Session.

2. Adopt Minutes of the November 7, 2024 Closed and Special Meeting.

3. Adopt Minutes of the October 15, 2024 Regular Meeting.

Item 9.B: Payroll Register and Register of Demands (Feeser)

Recommendation:

1. Approve the Summary of Payroll Register for October 6, 2024 and October 20, 2024;

2. Approve the Register of Demands for October 4, 2024, October 11, 2024 and October 18, 2024.

Item 9.C: Monthly Investment Transaction Report of the City’s Cash and Investments for September 2024 of Fiscal Year 2025 (Feeser)

Recommendation:

No action recommended; for information only.

Item 9.D: Fiscal Year 2025 First Quarter Financial Status Report (Feeser)

Recommendation:

No action recommended; for information only.

Item 9.E: Quarterly Investment Report for the Three Months of July through September 2024 – the First Quarter of Fiscal Year (FY) 2025 (Feeser)

Recommendation:

No action recommended; for information only.

Item 9.F: Award of Contracts to W. M. Lyles Co. and MNS Engineers, Inc. for the Wastewater Treatment Plant Clarifiers Equipment Replacement Project (James)

Recommendation:

Adopt a Resolution authorizing the City Manager to:

1. Enter into a contract with W. M. Lyles Co. in the amount of $1,225,220 for construction of the Wastewater Treatment Plant Clarifiers Equipment Replacement Project; and

2. Enter into a Professional Services Agreement with MNS Engineers, Inc. in the amount of $246,272 for Construction Management, Inspection and Administration Services.

Council Agenda 11-19-2024

Pismo Beach City Council Agenda November 19, 2024

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Item 9.G: Authorization for Agreement with Wallace Group for Design of the Shell Beach Road Shared Use Path Extension Phase 2 Project; Related Budget Adjustments (James)

Recommendation:

Adopt a Resolution:

1. Authorizing the City Manager to enter into a Professional Services Agreement with Wallace Group in the amount of $926,857 for engineering design services for the Shell Beach Road Shared Use Path Extension Phase 2 Project; and

2. Accepting $1,008,000 in grant funding and appropriating related budget adjustments in Fiscal Year 2025.

Item 9.H: Agreement with GSI Water Solutions, Inc. for preparation of the Northern Cities Management Area Annual Monitoring Report; Related Budget Adjustments (James)

Recommendation:

Adopt a Resolution authorizing the City Manager to enter into a Professional Services Agreement with GSI Water Solutions, Inc. in the amount of $112,493 to manage the Northern Cities Management Area groundwater monitoring program and to prepare the NCMA Annual Monitoring Reports for 2024 through 2026; and appropriating related budget adjustments in Fiscal Year 2025.

Item 9.I: Notice of Completion for the Police Department Parking Division Annex Building Project (James)

Recommendation:

1. Accept the Police Department Parking Division Annex Building Project as complete;

2. Authorize the City Manager to sign, and the City Clerk to record, a Notice of Completion for the project.

Item 9.J: In-Lieu Parking Fee Reduction (Graham)

Recommendation:

Adopt a Resolution amending the In-lieu Parking Fee Program to reduce the in-lieu fee to $9,000 per space and repealing Resolution R-2019-010.

10. ITEMS PULLED FROM CONSENT CALENDAR

Council Agenda 11-19-2024

Pismo Beach City Council Agenda November 19, 2024

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11. PUBLIC HEARINGS - No earlier than 6:00 p.m.

GENERAL PROCEDURES FOR PUBLIC HEARINGS (Mayor/Presiding Officer reserves discretion to set speaking allowances):

1. City staff will present the staff report and recommendation, and respond to technical/clarifying questions from Council;

2. Mayor will open the public hearing, and invite the project applicant, or representative, to present the project (Limited to 10 mins);

3. In an Appeal Hearing, the Mayor will then invite the appellant, or representative, to present their appeal (Limited to 10 mins);

4. Mayor will then ask other interested persons to testify regarding the project (Limited to 3 mins per speaker);

5. Mayor will invite the project applicant, or representative, to make a rebuttal if desired (Limited to 5 mins);

6. In an Appeal Hearing, the Mayor will then invite the appellant, or representative, to make a rebuttal if desired (Limited to 5 mins);

7. Mayor will close the public hearing, following which the Council will deliberate and act on the matter.

Item 11.A: Conduit Financing for the Pismo Terrace Affordable Housing Apartments Project (Graham)

Recommendation:

1. Conduct a public hearing under the requirements of Tax and Equity Fiscal Responsibility Act (TEFRA) and the Internal Revenue Code of 1986, as amended, in connection with the proposed issuance of revenue bonds by the California Municipal Finance Authority (CMFA).

2. Adopt a Resolution approving the issuance of revenue bonds by the California Municipal Finance Authority in an aggregate principal amount not to exceed $13,414,789 to finance and refinance a 50-unit affordable rental housing facility for the benefit of Pismo Terrace, L.P. or its affiliate, and certain other matters relating thereto.

12. BUSINESS ITEMS - May be reordered and heard prior to Public Hearings

Item 12.A: Approval and Implementation of the Public Works Operational Review and Assessment; Creation of Facility and Fleet Supervisor and GIS Analyst Job Specifications; Amendment of Permit Technician Job Specification; Approval of Revised Salary Schedules; and Related Budget Adjustments (James)

Recommendation:

Adopt a Resolution:

1. Approving the Public Works Operational Review and Assessment dated November 2024;

2. Approving a new Facility and Fleet Supervisor Job Specification;

3. Approving a new Geographic Information Systems Analyst Job Specification;

4. Amending the Permit Technician Job Specification;

5. Approving Revised Combined Salary Schedules; and

6. Making related budget adjustments in Fiscal Year 2025.

13. CITY COUNCIL COMMENTS AND REQUESTS - No action to be taken

Council Agenda 11-19-2024

Pismo Beach City Council Agenda November 19, 2024

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14. ADJOURNMENT

To the following meeting(s). Special and Closed Session times may be subject to change, as noticed. Meetings will be held in a hybrid in-person / virtual format unless otherwise noted:

Meeting Time Date Location
Regular Meeting 5:30 p.m. Tuesday, December 3, 2024 Council Chamber, City Hall Regular Council meetings will adjourn by 11:00 p.m. unless four-fifths of the Council votes to continue past that time. If the meeting is adjourned at 11:00 p.m., any remaining agenda items will be continued to the next regular meeting (R-97-04).

AFFIDAVIT OF POSTING
I, Erica Inderlied, City Clerk for the City of Pismo Beach, declare under penalty of perjury that the foregoing agenda for the November 19, 2024 meeting(s) of the Pismo Beach City Council was posted on November 14, 2024, at City Hall, located at 760 Mattie Road, Pismo Beach, CA, as well as on the City’s website.

Erica Inderlied, City Clerk

Meeting Schedule: The City Council of Pismo Beach regularly meets on the first and third Tuesdays of each month at 5:30 p.m., unless otherwise noticed. Closed and Special sessions will be duly noticed as needed.

Council Agendas: Agendas for Regular Meetings are available for public review on the City’s website at pismobeach.org/agenda and upon request from the City Clerk’s Office, typically by 4:00 p.m. on the Thursday prior to the meeting, but no later than 72 hours prior to the meeting. Agendas for Closed Sessions and other Special meetings are made available at least 72 hours prior to the meeting when possible, but no later than 24 hours prior to the meeting.

Related Materials: All materials submitted to the Council relating to items on this agenda are open for public inspection unless otherwise exempt by law. Staff reports and attachments published as part of this agenda packet, as well as copies of correspondence received relating to these agenda items and materials distributed at the meeting, may be obtained 1) in the consolidated online Agenda Center at pismobeach.org/agenda, 2) in the Access Pismo public records portal at pismobeach.org/accesspismo, 3) by request from the City Clerk at [email protected], or 4) in person at the City Clerk's Office, City Hall, 760 Mattie Road, Pismo Beach, Mon–-Fri 8:00 a.m.–-5:00 p.m. Please call (805) 773-7003 with any questions.

Broadcasting: Regular (televised) City Council meetings are available for viewing 24/7 at pismobeach.org/agenda, broadcast live on Channel 20, and re-broadcast during the week following the meeting on Channel 20 at 9:00 a.m., 6:00 p.m., and 1:00 a.m. each day.

Use of Equipment: Please contact the City Clerk’s Office if requesting to use the chamber equipment during public comment or as part of a scheduled presentation, 24 hours prior to the meeting at (805) 773-7003.

Notice Regarding Americans with Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting or if you need agenda documents provided in an alternative format, please contact the City Clerk’s Office at 773-7003 as soon as possible prior to the meeting to ensure that reasonable arrangements can be made (28CFR 35.102-

35.104 ADA Title II).

Council Agenda 11-19-2024

A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA RECOGNIZING NOVEMBER 2024 AS NATIONAL HOSPICE AND PALLIATIVE CARE MONTH

WHEREAS, hospice and palliative care empower people facing a serious or life-limiting illness to live as fully as possible, ensuring people dignity, choice, and quality of life; and

WHEREAS, the hospice model involves an interdisciplinary, team-oriented approach to treatment, including expert medical care, quality symptom control, and comprehensive pain management as a foundation of care; and

WHEREAS, beyond providing physical treatment, hospice attends to the patient’s emotional, spiritual and family needs, and provides family services like respite care and bereavement counseling; and

WHEREAS, in an increasingly fragmented and broken health care system, hospice is one of the few sectors that demonstrates how health care can―and should―work at its best for its patient; and

WHEREAS, a growing body of peer-reviewed research indicates that timely access to hospice and palliative care can decrease hospitalizations and emergency room visits and increase quality of life for patients and family caregivers; and

WHEREAS, every year more than 1.7 million Americans living with life-limiting illness, and their families, received care from the nation’s hospice programs in communities throughout the United States; and

WHEREAS, more than 420,000 trained volunteers contribute 19 million hours of service to hospice programs annually in the U.S.; and

WHEREAS, hospice and palliative care organizations are advocates and educators about advance care planning that help individuals make decisions about the care they want; and

WHEREAS, Hospice of San Luis Obispo County, Central Coast Hospice, Dignity Health Hospice, Superior Hospice, and Wilshire Hospice provide hospice care and bereavement counseling respectively to individuals within the County of San Luis Obispo.

NOW, THEREFORE, the City Council of the City of Pismo Beach hereby proclaim November 2024 as National Hospice and Palliative Care Month and encourage community members to increase their understanding and awareness of care at the end of life and to observe this month with appropriate activities and programs.

Dated this 19th day of November, 2024

________________________
Ed Waage, Mayor

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PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.A
Meeting Date: November 19, 2024
TITLE:

Adoption of Meeting Minutes
RECOMMENDATION:

1.Adopt Minutes of the May 10, 2023 Closed Session.

2.Adopt Minutes of the November 7, 2024 Closed and Special Meeting.

3.Adopt Minutes of the October 15, 2024 Regular Meeting.

DISCUSSION:

Attached for the Council’s consideration are the draft minutes of the subject meetings for review and adoption.

FISCAL IMPACT:

There is no fiscal impact associated with the preparation or adoption of meeting minutes.

ATTACHMENTS:

1.Draft Minutes of the May 10, 2023 Closed Session.

2.Draft Minutes of the November 7, 2024 Closed and Special Meeting.

3.Draft Minutes of the October 15, 2024 Regular Meeting.

Submitted by:

Erica Inderlied, City Clerk
City Manager Approval:

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DRAFT MINUTES
Pismo Beach City Council
Tuesday, May 10, 2023

Special Closed Session—9:00 a.m.

City Hall, 760 Mattie Road, Pismo Beach, CA 93449

The City Council of the City of Pismo Beach met this date in a special closed session with Mayor Waage presiding.

CALL TO ORDER: Mayor Waage called the meeting to order at 9:00 a.m.

1. ROLL CALL:

Present: Absent:

Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman
Council Member Scott Newton

Staff Present:

David Fleishman, City Attorney
Jorge Garcia, Assistant City Manager
James R. Lewis, City Manager

2. PUBLIC COMMENT PERIOD

Call for public comment: No comment.

3. ANNOUNCEMENT OF CLOSED SESSION ITEMS

City Attorney Fleishman announced the Closed Session items listed below.

Item 3.A: Conference with Real Property Negotiators (Government Code §54956.8) Property: APN: 005-078-017, 320 Main Street
Agency Negotiator: James R. Lewis, City Manager
Negotiating Parties: Justin Carey
Under Negotiation: Price and Terms of Payment

Item 3.B: Public Employee Appointment (Government Code §54957) Title: (City Manager)

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4. CLOSED SESSION REPORT

City Attorney Fleishman announced that the City Council had taken no reportable action with respect to Item 3.A. City Attorney Fleishman announced that the City Council had taken the following reportable action with respect to Item 3.B: Direction to proceed with the appointment of Jorge Garcia to serve as Interim City Manager.

5. ADJOURNMENT
At 10:15 a.m.

APPROVED: ATTEST:

________________________________ ________________________________ Ed Waage, Mayor Erica Inderlied, City Clerk

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DRAFT MINUTES
Pismo Beach City Council
Tuesday, October 15, 2024

Regular Meeting—5:30 p.m.

Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449

The City Council of the City of Pismo Beach met this date in a regular session with Mayor Waage presiding.

CALL TO ORDER: 5:30 p.m.

1. ROLL CALL:

Present: Absent:

Mayor Ed Waage Council Member Stacy Inman
Mayor Pro Tem Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Scott Newton

Staff Present:

Nadia Feeser, Administrative Services Director
Scot Graham, Community Development Director
David Fleishman, City Attorney
Jorge Garcia, City Manager
Erica Inderlied, City Clerk
Gordon Jackson, Director of Tourism and Events
Mike James, Assistant City Manager / Acting Public Works Director Paul Lee, Battalion Chief
Jeff Smith, Chief of Police
Other staff present as noted below

2. PLEDGE OF ALLEGIANCE

Mayor Waage led the Pledge of Allegiance.

3. ACCEPTANCE OF AGENDA

No requests to reorder the agenda.

4. PRESENTATIONS

None.

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5. PUBLIC COMMENT PERIOD

Call for public comment:

Marilee Hyman commented.

Lillian Jewell commented.

Monica Rejniak commented.

Paul Michel commented.

6. CITY MANAGER’S REPORT

City Manager Garcia commented on various topics.

7. CITY ATTORNEY’S REPORT / CLOSED SESSION REPORT

City Attorney Fleishman had nothing to report.

8. COUNCIL COMMITTEE REPORTS

The Council reported on recent and upcoming meetings of various external bodies:

Mayor Waage:

San Luis Obispo Local Agency Formation Commission (SLO LAFCO).

San Luis Obispo County Community Fire Safe Council.

9. CONSENT CALENDAR

Call for public comment: No comment.

Action: Adopt Consent Calendar.

Motion: Guthrie
Second: Newton

Vote: The motion passed on the following vote (Items 9.A through 9.E):

Ayes: 4 Guthrie, Newton, Reiss, Waage
Noes: 0

Absent: 1 Inman
Abstain: 0
Recused: 0

Item 9.A: Adoption of Meeting Minutes (Inderlied)

Recommendation:

Adopt Minutes of the October 1, 2024 Regular Meeting.

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Item 9.B: Payroll Register and Register of Demands (Feeser)

Recommendation:

1. Approve the Summary of Payroll Register for September 22, 2024;

2. Approve the Register of Demands for September 20, 2024 and September 27, 2024.

Item 9.C: Paid Parking Quarterly Update—First Quarter of Fiscal Year 2025 (Graham)

Recommendation:

No action recommended, for information only.

Item 9.D: Update on January 9, 2023 and January 12, 2017 Emergency Proclamations (Inderlied)

Recommendation:

No action recommended; for information only.

Item 9.E: Amendment of the City’s Classification Plan to Include an Updated Job Specification for Director of Public Works, a New City Engineer Job Specification, and Approval of a Revised Combined Salary Schedule (James)

Recommendation:

Adopt a Resolution amending the City’s Classification Plan to include an updated job specification for Director of Public Works, a New City Engineer job specification, and approving a revised combined salary schedule effective October 16, 2024.

Legislative Record: Resolution R-2024-061 adopted.

10. ITEMS PULLED FROM CONSENT

None.

11. PUBLIC HEARINGS

None.

12. BUSINESS ITEMS

Item 12.A: Public Safety Facility Project Update (James)

Recommendation: No action recommended; for information only.

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Presenting staff:

Eric Eldridge, City Engineer
Jorge Garcia, City Manager

Supplemental material submitted into the record.

Call for public comment:

Don Day commented.

Action: No action.

Item 12.B: Fire Department Semi Annual Report (Lee)

Recommendation:

Receive Fire Department briefing.

Presenting staff:

Jorge Garcia, City Manager
Paul Lee, Battalion Chief

Supplemental material submitted into the record.

Call for public comment: No comment.

Action: No action.

Item 12.C: Parking Advisory Committee Downtown Parking Program Recommendations (Graham)

Recommendation:

Provide direction to staff regarding Parking Advisory Committee proposed downtown parking program recommendations.

Presenting staff:

Scot Graham, Community Development Director
Jorge Garcia, City Manager

Supplemental material submitted into the record.

Call for public comment:

Jeanette Vierra commented.

Judy Cotta commented.

Don Day commented.

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Action: Direct staff to proceed with the following changes to the Downtown Parking Program:

1.Return with a resolution on the November 19, 2024 meeting agenda to reduce parking in-lieu fees from $36,000 to $9,000 per space.

2. Reduce overall parking requirements for allowed uses in the downtown.

3.Create parking maximums to go along with the existing minimum parking requirements.

4.Revise the Zoning Code to allow uses in existing buildings in the downtown to change out without triggering a requirement for additional parking.

5.Increase the number of in-lieu parking spaces that can be purchased from 30% to 100%, contingent on Planning Commission approval.

6.Prohibit the payment of in-lieu fees in association with satisfying the parking requirement associated with any transient lodging, residential, or non-commercial use in the Downtown Planning area.

7.Incorporate the necessary provisions to implement items 2 through 6 in the forthcoming Zoning Ordinance update.

Motion: Guthrie
Second: Newton
Vote: The motion passed on the following vote:

Ayes: 4 Guthrie, Newton, Reiss, Waage
Noes: 0

Absent: 1 Inman
Abstain: 0
Recused: 0

13.CITY COUNCIL COMMENTS AND REQUESTS
No action.

14.ADJOURNMENT
At 7:09 p.m.

APPROVED: ATTEST:
________________________________ ________________________________ Ed Waage, Mayor Erica Inderlied, City Clerk
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DRAFT MINUTES
Pismo Beach City Council
Thursday, November 7, 2024
Special Closed Session—12:30 p.m.

City Hall, 760 Mattie Road, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in a special closed session with Mayor Waage presiding.

CALL TO ORDER: Mayor Waage called the meeting to order at 12:30 p.m.

1.ROLL CALL:

Present: Absent:

Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman
Council Member Scott Newton
Staff Present:

Jorge Garcia, City Manager
Chelsea O’Sullivan, Assistant City Attorney
Mike James, Assistant City Manager / Acting Public Works Director

2.ANNOUNCEMENT OF CLOSED SESSION ITEMS
Assistant City Attorney O’Sullivan announced the Closed Session items listed below.

Item 3.A: Conference with Real Property Negotiators (Government Code §54956.8) Property: APN: 005-076-027, 350 Pismo Avenue, Pismo Beach Agency Negotiator: Jorge E. Garcia
Negotiating Parties: Joseph A. Wolosz, Trustee of the Joseph J. Wolosz Survivor’s Trust, created under the Wolosz Family Trust Under Negotiation: Price and Terms of Payment
Item 3.B: Conference with Legal Counsel – Existing Litigation (Paragraph (1) of subdivision (d) of Government Code §54956.9) Name of Case: San Luis Obispo Coastkeeper, et. al v. County of San Luis Obispo, U.S. District Court Central District of California (Western Division –Los Angeles), Case No. 2:24-cv-06854-SPG-AS
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3. PUBLIC COMMENT PERIOD

Call for public comment: No comment.

4. CLOSED SESSION

The Council retired to Closed Session to consider the above items.

5. CLOSED SESSION REPORT

No reportable action.

6. ADJOURNMENT
At 1:15 p.m.

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Special Meeting—1:00 p.m.

Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449

The City Council of the City of Pismo Beach met this date in a regular session with Mayor Waage presiding.

CALL TO ORDER: 1:18 p.m.

1. ROLL CALL:

Present: Absent:

Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman
Council Member Scott Newton

Staff Present:

Bianka Buchanan, Human Resources Officer
Nadia Feeser, Administrative Services Director
Jorge Garcia, City Manager
Erica Inderlied, City Clerk
Mike James, Assistant City Manager / Acting Public Works Director Chelsea O’Sullivan, Assistant City Attorney
Other staff present as noted below

2. PUBLIC COMMENT PERIOD

Call for public comment: No comment.

3. AGENDA ITEMS

Item 3.A: Direction on Public Works Operational Review and Assessment (James)

Recommendation:

Provide staff with direction regarding the recommendations contained within the Public Works operational review and assessment.

Presenting staff:

Jorge Garcia, City Manager
Mike James, Assistant City Manager

Supplemental material submitted into the record.

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Guest presenters:

Jen Winter, Matrix Consulting Group

Call for public comment:

Danny Johnson commented.

Marilee Hyman commented.

Justin Klier commented.

Action: Consensus to direct staff to proceed with the recommendations contained in the Public Works Operational Review and Assessment; return on November 19, 2024 with an agenda item outlining next steps and allowing the Council to consider near-term action items such as the creation of new job specifications and allocating related funding.

In support: 5 Guthrie, Inman, Newton, Reiss, Waage
In opposition: 0

Absent: 0
Abstain: 0
Recused: 0

4. CITY COUNCIL COMMENTS AND REQUESTS

No action.

5. ADJOURNMENT

At 2:50 p.m.

APPROVED: ATTEST:

________________________________ ________________________________ Ed Waage, Mayor Erica Inderlied, City Clerk

Council Agenda 11-19-2024 9.A-12
Attachment 3
Packet Page 13

PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.B
Meeting Date: November 19, 2024
TITLE:

Payroll Register and Register of Demands
RECOMMENDATION:

1. Approve the Summary of Payroll Register for October 6, 2024 and October 20, 2024;

2. Approve the Register of Demands for October 4, 2024, October 11, 2024 and October 18, 2024.

DISCUSSION:

Attached are the Summary of Payroll Register(s) and Register(s) of Demands (Check Registers) noted above, provided for Council approval.

FISCAL IMPACT:

As demonstrated in the attached payroll and check registers.

ATTACHMENTS:

1.Payroll Summary

2. Registers of Demands
Submitted by: Nadia Feeser, Administrative Services Director/City Treasurer City Manager Approval:

Council Agenda 11-19-2024 9.B-1
Packet Page 14

FOR PERIOD ENDING 10/06/24
CHECKS DATED 10/11/24

PAYROLL CHECKS AND DIRECT DEPOSIT TRANSACTIONS
Checks 557150-557153 4
ACH 137

EARNINGS
REGULAR 396,300.19
HOLIDAY 5,243.83
OVERTIME (Includes Comp Time Payouts)16,978.61
Administration
Building
Conference & Visitors Bureau
Police Department 12,796.39
Parking
Engineering
Fire 77.16
Recreation
Public Works 1,134.94
Water 1,450.37
Wastewater 1,519.75
Motor Vehicles
Subtotal-Overtime 16,978.61$
SALARY ADJUSTMENTS 230.66
TRAINING / UNIFORM ALLOWANCE 295.50
OTHER EARNINGS 14,259.35
$433,308.14

LESS AUTHORIZED PAYROLL DEDUCTIONS
FEDERAL WITHHOLDING TAX 41,139.92
FICA & MEDICARE 32,545.69
STATE INCOME TAX 16,208.44
STATE DISABILITY INSURANCE 4,649.05
GARNISHMENTS 1,448.90
HEALTH 4,051.21
SUPPLEMENTAL DISABILITY 1,387.27
SECTION 125 1,514.15
PERS 37,031.56
DEFERRED COMPENSATION 13,263.21
ADDITIONAL LIFE INSURANCE 299.00
UNION DUES 2,343.17
PISMO ATHLETIC CLUB 435.00
OTHER
NET PAYROLL $276,991.57
DIRECT DEPOSIT DEDUCTION 275,425.81
NET PAYROLL AFTER ACH DEPOSIT 1,565.76

SUMMARY PAYROLL REGISTER
Council Agenda 11-19-2024 9.B-2
Attachment 1
Packet Page 15

FOR PERIOD ENDING 10/20/24
CHECKS DATED 10/25/24

PAYROLL CHECKS AND DIRECT DEPOSIT TRANSACTIONS
Checks 557154 1
ACH 134

EARNINGS
REGULAR 397,633.73
HOLIDAY 5,354.95
OVERTIME (Includes Comp Time Payouts)28,909.55
Administration
Building
Conference & Visitors Bureau 655.88
Police Department 17,213.58
Parking
Engineering
Fire
Recreation
Public Works 3,335.06
Water 1,778.20
Wastewater 5,926.83
Motor Vehicles
Subtotal-Overtime 28,909.55$

SALARY ADJUSTMENTS
TRAINING / UNIFORM ALLOWANCE 240.00
OTHER EARNINGS 13,586.22
$445,724.45

LESS AUTHORIZED PAYROLL DEDUCTIONS
FEDERAL WITHHOLDING TAX 46,404.63
FICA & MEDICARE 32,558.52
STATE INCOME TAX 18,031.90
STATE DISABILITY INSURANCE 4,786.29
GARNISHMENTS 1,448.90
HEALTH 4,117.41
SUPPLEMENTAL DISABILITY 1,346.05
SECTION 125 1,514.15
PERS 37,315.30
DEFERRED COMPENSATION 13,613.21
ADDITIONAL LIFE INSURANCE 299.00
UNION DUES 2,310.67
PISMO ATHLETIC CLUB 365.00
OTHER
NET PAYROLL $281,613.42
DIRECT DEPOSIT DEDUCTION 281,228.39
NET PAYROLL AFTER ACH DEPOSIT 385.03

SUMMARY PAYROLL REGISTER
Council Agenda 11-19-2024 9.B-3
Attachment 1Attachment
Packet Page 16

City of Pismo Beach
Final Disbursement List Check Date 10/04/2024

US BANK
ACH/Vendor Check
Check#Number Payee Amount Description
ACH 14547 Quadient, Inc - Postage 3,000.00$ Postage Sept 2024 ACH 14596 Missouri Dept. of Revenue - Taxation Division 262.13 2024 Q3 Withholding Taxes 131179 10002 Internal Revenue Service 7.94 PCORI Annual Fee IRS Form 720 P&I 131180 10039 New Times 120.00 Legal Advertisements
131183 14889 Central Coast Security 686.40 Security - Pumpkins in the Park 131184 14938 Michael Gerber 800.00 Band - Neighborhood Event 9/27/24 131185 14939 Daniel Grasseschi 800.00 Band - Neighborhood Event 10/4/24 131186 UB*01132 DANIEL & LAURIE LODOLO 118.71 Refund Check 019609-000, 320 FOOTHILL 131187 UB*01130 NICK & ANNA MARTELLA (T)93.21 Refund Check 018829-000, 218 INDIO 131188 UB*01131 GREG PENCE (T)129.36 Refund Check 007528-000, 116 BEACHCOMBER 131189 14927 Linda Rumley 450.00 Facepainting - Pier Centennial Celebration 10/11/24 131190 UB*01133 KARA & WINTON SMITH (T)181.83 Refund Check 019248-000, 104 INDIO 131192 11800 Allan Hancock College 1,010.00 Academy Material Fees 131193 11852 Bill Gaines Audio Inc 1,380.00 Audio - Pier Centennial Celebration 10/11/24 131194 11222 Drive Customs 6,683.88 Outfitting PD244
131195 11547 Jamrok Inc.1,239.12 Catering - Neighborhood Event 9/27/24 131196 11833 Keylock Security Specialists 20.00 Facilities Maintenance 131197 11337 Perry's Electric Motor & Controls, Inc.4,923.11 Back Up Motor - Pismo Oaks Booster Station 131198 11168 Sherwin-Williams 120.15 Maintenance Supplies 131199 10532 SLO County Sheriff-Coroner 522.00 Crime Lab Services - 5/23/24 - 6/10/24 131200 11323 Streator Pipe & Supply 72.58 Parks Maintenance 131202 13269 Bianka Buchanan 339.00 M&IE: CJPIA Risk Management Forum 10/8-10/11/24 131203 12098 Burke & Pace Lumber of Arroyo Grande 32.27 Maintenance Supplies 131204 13028 Jose Camacho 208.00 M&IE: PAPA Conference 10/1-10/3/24 131205 12279 McMaster Carr 20.66 Maintenance Supplies
131206 12960 Med-Stops Medical Clinic Inc 400.00 DMV/DOT Physicals for PW 131207 12099 Pacific Petroleum Corp 7,922.21 Indio Dr/Florin St Repairs 131208 13255 Rib Line 1,348.50 Catering - Neighborhood Event 10/4/24 131209 12108 Santa Maria Tire, Inc.2,516.50 Vehicle Maintenance 131210 12405 Schaefer Construction 3,500.00 Release Encroachment Permit Bond - 139 El Portal 131213 13460 AT&T Mobility 287284035974 1,180.20 Monthly Phone Service 131214 14119 Boone Printing & Graphics, Inc.133.44 Business Cards - Rockwood & Donohue 131215 14365 Sean Campbell 498.78 Mileage/M&IE: TPC Pump Repair & Maintenance 10/6-10/8/24 131216 14146 Pamela Ann Coslick 72.00 Instructor: Tae Kwon Do 9/4-9/25/24 #11537 131217 14202 Crisp Imaging 7,790.33 Replacement Large Format Printer 131218 14041 Patrick Rockwood 489.00 M&IE: Advanced Traffic Collision Investigation 10/6-10/11/24 131219 13913 Silvas Oil Co., Inc 7,567.54 Diesel & Unleaded Fuel Delivery 09/19/2024 131220 13530 TCA Tools Inc 48.11 Maintenance Supplies
131223 14847 Roger T. Craig 200.00 Window Tint - Parking Annex 131224 14486 Tucker Ellis 122.00 M&IE: K9 Agitator/Helper Course 10/2-10/3/24 131225 14741 Epic Entertainment, Inc.2,550.00 DJ Services - Pier Centennial Celebration 10/11/24 131226 14937 Julie Parker Communications, LLC 4,137.18 Social Media Training 8/20/24 131227 14853 Robert Silvani 148.00 Instructor: Shell Beach Surf Camp-Session 1 9/14-9/15/24 #11555 131228 14851 Spectre Security Inc.4,440.00 Security Services - Clam Festival 131229 14821 Traffic Management Products Inc 1,160.99 (50) Two Hour Parking Signs - Price Street 131230 14935 Carl Botterud 24,920.00 Investigation Services - April - August 2024 131234 10375 Mark Latham 599.28 Mileage/M&IE: PAPA Conference 10/1-10/3/24 131235 10375 Mark Latham 114.66 Reimb: Parking Landscape Expo 9/17-9/19/24 131236 13361 Marborg Industries Santa Barbara 908.36 ADA Portable Restrooms - Addie Street 131237 14343 ODP Business Solutions, LLC 906.85 Office Supplies 131238 14550 Phillco 153.90 Soft Water - Station 63 Sept & Oct 2024 131239 14283 Ritchie Photography 323.25 Junior Lifeguard and Lifeguard Photos 131240 10913 Siteone Landscape Supply LLC 177.30 Parks Maintenance 131243 12307 Department Of Justice 368.00 Livescan Services - Aug 2024 131244 13086 Dependable Fire Protection 5,162.55 Fire Extinguisher Service 131245 12255 Iron Mountain Information Mgmt, Inc 285.58 Shredding Services 131246 10097 Miners Hardware 1,185.23 Maintenance Supplies 131247 13279 Pacific Central Coast Health Centers 4,844.39 Employee Medical Screening 131248 12335 Procare Janitorial Supply Inc 1,573.24 Janitorial Supplies 131249 10817 PRP Co Dba PRP Companies 894.19 Office Supplies & Citation Forms 131250 10507 V & V Manufacturing 401.74 Officer Badges
131251 12527 Water Systems Consulting Inc 8,165.80 Central Coast Blue - Aug 2024 131252 12132 White Flag Pest Control Inc 888.00 Pest Control 131253 11392 Brenntag Pacific Inc.2,154.25 Sodium Bisulfite 131254 12610 CalPortland Construction 402,810.05 Paving Project - July 2024 131255 10085 Cannon Corp 1,653.71 Clarifier Rehabilitation - Bid Support & Ocean Blvd CM - Aug 2024 131256 13531 Central Coast Party Factory LLC 13,570.00 Kids Zone Bounce Houses - Clam Festival Council Agenda 11-19-2024 9.B-4
Attachment 2
Packet Page 17

City of Pismo Beach
Final Disbursement List Check Date 10/04/2024

US BANK
ACH/Vendor Check
Check#Number Payee Amount Description
131257 11451 Channel Islands Technology Integrators' Group 19,453.72 Quarterly Phishing Tests FY24/25 & IT Professional Services: VMware Migration - Aug 2024
131258 14325 Engeo Incorporated 18,084.17 Cliff/Ocean Storm Drain Design - Aug 2024 131259 11487 Hamner, Jewell And Associates 1,441.13 Cliff Ocean RW Services - Aug 2024 131260 14481 HPS West, Inc 3,503.48 Water Meters
131261 13276 InfoSend, Inc.3,039.36 Utility Bills/Clam Chowder Cook-Off/Pier Centennial Processing- Printing-Mailing - Aug 2024
131262 14137 Newby Construction Industries 32,945.00 Bello Vets Hall - Window Replacement 131263 13201 Rincon Consultants, Inc.531.75 PEIR Report for GP/LCP & Zoning Code Update - Aug 2024 131264 14190 Santa Ynez Valley Elite Event Party Rentals 10,273.62 Pier Centennial Event Rentals 131265 11001 Toste Construction, Inc.7,690.00 City Wide Asphalt Patching & Paving 131266 14115 Vanir Construction Mgmt, Inc.39,951.55 Public Safety Center CM - Aug 2024 131267 12527 Water Systems Consulting Inc 1,548.88 NCMA Staff Extension - Aug 2024 131268 13377 Willdan Financial Services 10,510.00 Development Impact Fee Study & Comprehensive User Fee Study/Cost Allocation Plan - Aug 2024
131269 14886 Alpha Lit Central Coast LLC 827.00 Pier Centennial Celebration - Marquee Letters Total:691,305.12$
Council Agenda 11-19-2024 9.B-5
Attachment 2
Packet Page 18

City of Pismo Beach
Final Disbursement List Check Date 10/11/2024

US BANK
ACH/Vendor Check
Check#Number Payee Amount Description
ACH 11224 Richards, Watson, Gershon Attorneys At Law 25,876.29$ Professional Legal Services - Aug 2024 ACH 10002 Internal Revenue Service 106,132.04 Federal Income Tax PD 10/11/24 ACH 11208 SEIU Local 620 AFL/CIO 964.21 SEIU Dues PD 10/11/24 ACH 11305 Public Employees Retirement System 77,886.08 PERS Retirement EE & ER PD 10/11/24 ACH 12211 CA. Public Emp Retirement Sys 116,891.90 Medical Insurance - October 2024 ACH 12260 dba: Mission Square ICMA Retirement Trust - 457 26,428.26 ICMA 457 Deferred Comp EE & ER PD 10/11/24 ACH 12305 Franchise Tax Board 20,811.49 SDI & State Income Tax PD 10/11/24 ACH 12360 CalPERS 457 Plan 291.67 PERS 457 Deferred Comp ER PD 10/11/24 ACH 12708 dba: Mission Square ICMA Retirement Trust-Roth IRA
525.00 ICMA Roth IRA PD 10/11/24
131270 14869 Michael Brannagan 1,680.00 GIS map support- Citizenserve data update- iWorQs - Aug 2024 131271 14038 Bureau Veritas North America, Inc.10,107.50 Building Permit Tech Support Services & Plan Review Services - Aug 2024
131272 10085 Cannon Corp 48,540.75 Paving Project CM & James Way CM - Aug 2024 131273 13880 CDCE, Inc.9,705.95 PD201, PD211, PD212, PD213 Modems 131274 13951 Central Coast Portables 541.80 Portable Restrooms - Tennis Courts 08/17/24 -09/14/24 131275 10376 Hinderliter, de Llamas & Associates 5,000.00 Business License Implementation 131276 12096 Lee Wilson Electric Co Inc 345.00 Signal Light Maintenance - Aug 2024 131277 14785 Matrix Consulting Group, Ltd.8,900.00 Operational Review & Assessment of PW - Aug 2024 131278 13898 Quadient, Inc.493.20 Neopost Postage Lease 7/16/24 -10/15/24 131279 13201 Rincon Consultants, Inc.4,275.75 Cliff/Ocean Environmental Commitments Record 131280 13994 SBRK Finance Holdings, Inc.240.00 TCP Import & Testing for E-Timesheets - Aug 2024 131281 14843 Schaaf & Wheeler, Consulting Civil Engineers 16,420.00 Drainage Master Plan - May 2024 131282 14557 Securitas Technology Corporation 2,888.94 Monthly Security & Fire Monitoring - Oct 2024 Quarterly Security & Fire Monitoring - Oct - Dec 2024
131283 14242 Surfing for Hope Foundation 20,000.00 2024 Surfing For Hope Longboard Classic Event Sponsorship 131284 14868 Wayne Gossett Ford 33,758.71 2024 Ford Maverick - Streets Division 131285 10434 Abalone Coast Analytical Inc 288.00 Water Analysis 131286 14874 Advance Stores Company, Incorporated 252.00 Vehicle Maintenance 131287 10695 AFLAC 2,970.84 Supplemental Disability Insurance - Sept 2024 131288 12275 Airgas West Inc 108.36 Oxygen - MVR/Fire 2024 131289 13296 Michael James Arriola 1,500.00 Band - Clam Festival 10/20/24 131290 11589 Austin's Wet Pets and Pond Maintenance, Inc 140.00 Chapman Pond Maintenance - September 2024 131291 10293 Battery Systems Inc 2,369.50 Vehicle Maintenance 131292 10435 Berchtold Equipment Company 4,287.22 Equipment Maintenance 131293 11852 Bill Gaines Audio Inc 2,065.00 Audio - Clam Festival 10/19-10/20/24 131294 10028 Brisco Mill & Lumber Yard 86.21 Maintenance Supplies 131295 14779 Sally Budd-Unks 67.20 Instructor: Dance FIT 9/3-9/26/24 #11575 131296 13591 Ryan Bullock 231.67 Reimb: Safety Boots FY25 131297 12098 Burke & Pace Lumber of Arroyo Grande 150.52 Maintenance Supplies 131298 14476 Burt Industrial Supply, Inc 21.34 Maintenance Supplies 131299 14766 C&M Western, Inc 239.21 Safety Boots FY25
131300 13852 California Diesel & RV LLC 202.09 Vehicle Maintenance 131301 14414 California State Disbursement Unit 415.38 Tax Withholding Order PD 10/11/24 131302 14771 California State Disbursement Unit 16.15 Tax Withholding Order PD 10/11/24 131303 14876 California State Disbursement Unit 784.61 Tax Withholding Order PD 10/11/24 131304 14855 California's Best Janitorial 138.00 Chapman Estate Cleaning 9/20/24 - Swinging by the Sea 131305 14940 Chemart Company 4,578.76 Ornaments - Pier Centennial 131306 11227 Cole Chrysler Dodge 929.02 Vehicle Maintenance 131307 14941 Lisa Cooper 500.00 Band - Clam Festival
131308 13100 CWEA 239.00 CWEA Membership Renewal
131309 12224 Delta Dental Of California 6,906.12 Dental Premiums - Oct 2024 131310 14217 Deltina Coffee Roasters 125.00 Coffee
131311 11222 Drive Customs 2,000.00 Upfitting PD244
131312 14796 EP Safety Plus, LLC 1,275.00 Safety Inspections - 9/26/24 131313 13586 Famcon Pipe & Supply Inc.17,778.76 Hydrants - Shell Beach Rd & 4th/Five Cities 131314 11868 FGL Environmental 2,526.00 Water Analysis
131315 13575 Jorge Garcia 258.00 M&IE: League of California Cities 2024 10/15-10/18/24 131316 10398 Liliana Graham 378.40 Instructor: Ballroom/Latin Dance Class 9/2-9/30/24 #11581 131317 11977 Dan Hall 224.00 Instructor: Yoga with Dan 9/2-9/30/24 #11560 131318 14043 Health & Human Resource Center, Inc.159.80 Employee Assistance Program November 2024 131319 11706 Shirley Horacek 640.00 Instructor: Watercolor- All Things Texture 9/25-10/2/24 #11541 131320 14749 Michael James 526.00 Mileage/M&IE: League of California Cities 2024 10/15-10/18/24 131321 11833 Keylock Security Specialists 16.31 Facilities Maintenance 131322 13917 KJB Screenprinting and Embroidery 60.00 Uniform Embroidery 131323 14125 Natalie Lancor 300.00 Clam Painting: October 2024 Pismo Coast Village Council Agenda 11-19-2024 9.B-6
Attachment 2
Packet Page 19

City of Pismo Beach
Final Disbursement List Check Date 10/11/2024

US BANK
ACH/Vendor Check
Check#Number Payee Amount Description
131324 12694 Landscape Structures Inc.1,610.16 DCP Swing Set Parts 131325 12096 Lee Wilson Electric Co Inc 213.99 Signal Light Repairs - Sept 2024 131326 12279 McMaster Carr 849.09 Lab Supplies
131327 10097 Miners Hardware 554.01 Maintenance Supplies 131328 14405 Mission Linen Supply 3,445.33 Uniforms/Floor Mats/Towels - Sept 2024 131329 11172 Mullahey Ford 1,022.31 Vehicle Maintenance 131330 14878 Nevada State Treasurer 2.00 Tax Withholding Order Fee - PD 10/11/24 131331 10039 New Times 294.00 Legal Advertising
131332 14343 ODP Business Solutions, LLC 143.07 Office Supplies 131333 12070 Michelle Pearson 302.43 Mileage/M&IE: AFSS Leadership Training Workshop 10/6-10/8/24 131334 12022 Pismo Beach Police Officer's Association 1,378.96 POA Dues PD 10/11/24 131335 14740 Premier Supply, LLC 296.31 Concrete for Street Repair 131336 12335 Procare Janitorial Supply Inc 3,219.56 Janitorial Supplies 131337 14354 Gerald D. Purify Jr 1,200.00 Band - Clam Festival 10/20/24 131338 10452 Richard Rolson 900.00 Mobile Stage Rental: Clam Festival 2024 131339 14355 Safety 1st Seminars 648.00 Instructor: Babysitting Course 9/21/24 #11553 131340 11266 San Luis Auto Parts Inc 73.94 Vehicle Maintenance 131341 12108 Santa Maria Tire, Inc.1,967.09 Equipment & Vehicle Maintenance 131342 14942 Shawn Sawyer 250.00 Deposit Refund: DCP Event 7/27/24 131343 13994 SBRK Finance Holdings, Inc.675.50 CivicPay IVR Transaction Fees Sept 2024 131344 14877 SCaDU 230.76 Tax Withholding Order - PD 10/11/24 131345 14557 Securitas Technology Corporation 957.32 Service Call: Security System Re-installed - City Hall 131346 13913 Silvas Oil Co., Inc 7,061.22 Diesel & Unleaded Fuel Delivery 9/5/24 131347 10913 Siteone Landscape Supply LLC 187.78 Maintenance Supplies 131348 14099 Jeffrey Smith 222.00 M&IE: League of CA Cities Annual Conf & Expo 10/15-10/18/24 131349 14099 Jeffrey Smith 498.00 M&IE: IACP Conference 10/18-10/23/24 131350 13860 South County Chambers of Commerce 1,800.00 Tuition: Leadership Class VI 131351 12659 Jason Spears 294.00 M&IE: POST SLI Course 10/23-10/26/24 131352 12306 State Water Resources Control Board 90.00 Drinking Water Distribution Renewal 131353 12306 State Water Resources Control Board 90.00 Drinking Water Treatment Renewal 131354 11323 Streator Pipe & Supply 619.25 Maintenance Supplies 131355 11549 Tech Time Communications 225.00 Quarterly Alarm Monitoring-Sta 63 4th Qtr 2024 131356 13097 The Standard 1,443.13 Life & Additional Life Insurance Premiums - Oct 2024 131357 14440 The Top Shop 1,000.69 Uniforms
131358 13877 Michael D. Tindell 2,118.19 FD241 - Striping - Lettering - Logos 131359 12301 TK Elevator 505.65 Elevator Servicing - City Hall 10/1/24-12/31/24 131360 13036 American Trainco LLC TPC Trainco 1,495.00 Reg: TPC Pump Repair & Maintenance 10/6-10/8/24 131361 14821 Traffic Management Products Inc 1,374.90 Street Signs 131362 12651 Chris Trimble 498.00 M&IE: IACP Conference 10/18-10/23/24 131363 12041 United Rentals Northwest, Inc 1,350.59 Equipment Repairs 131364 12622 USA Bluebook Acct: 82507 20.21 Lab Supplies 131365 13073 VSP- Vision Service Plan (CA)1,615.19 VSP Vision Coverage Oct 2024 131366 14789 Lori Waters 752.00 Instructor: Astrology 101 9/19-10/17/24 #11574 & Astrology Study Group 9/12/24 #11568
131367 12132 White Flag Pest Control Inc 976.00 Pest Control Total:638,928.64$
Council Agenda 11-19-2024 9.B-7
Attachment 2
Packet Page 20

City of Pismo Beach
Final Disbursement List Check Date 10/18/2024

US BANK
ACH/Vendor Check
Check#Number Payee Amount Description
ACH 12017 Vantagepoint Transfer Agents 9,208.00$ Retiree Health Longevity Premiums - PD 11/01/24 ACH 13455 Wex 509.48 Fuel for City Vehicles 09/07/24 - 10/06/24 131371 14620 ALDSLO LLC 850.00 Water Leak Detection - Janet Drive & Karen Way 131372 14540 Greg Alex 150.00 Stipend Q3 2024 - Planning Commission 131373 14911 Brenda Alvarado 312.92 Mileage/M&IE: Springbrook Activate 10/28-10/30/24 131374 14123 Amazon Business 339.18 Office & Safety Supplies 131375 11365 American Legal Publishing Corporation 199.73 Ordinance Codification 131376 14363 AT&T Mobility 287314925891 127.77 iPad Tablet Service - Sept 2024 131377 11501 Backyard Improvement Center 16,420.00 Replacement & Installation of Handrails - Highland Park 131378 13569 Jedidiah J. Bickel 50.00 Stipend Q3 2024 - CVB Board 131379 14946 BKM Office Environments 3,710.07 Office Furniture 131380 11392 Brenntag Pacific Inc.2,154.25 Sodium Bisulfite 131381 10074 Burdine Printing 2,918.51 Printing & Mailing - 2024 Winter Clam Chronicle 131382 11512 California Municipal Statistics, Inc.580.00 Direct & Overlapping Debt Stmt 131383 14948 William Carter Love 4,890.00 Cash for Grass - 28 La Gaviota 131384 11373 Cherry Lane Nursery 643.20 Police Annex
131385 11757 City of Pismo Beach 446.71 Final Bill for City Acct. 005005-053, 005005-056, & 005005-058 131386 14029 Coast Roofing, Inc.45,943.00 New Roof - Shell Beach Fire Station 131387 14445 Consor North America, Inc.1,552.70 Traffic Signal Design Bello & Price Canyon - Aug 2024 131388 14202 Crisp Imaging 1,040.05 Printing Services - PSF & Pier Centennial 131389 14313 Culligan/Santa Maria 746.42 Drinking Water Sept 2024 131390 14952 Michelle Delucia 1,800.00 Cookies - Pier Centennial Celebration 131391 13675 Michael Drew Devine 25.00 Stipend Q3 2024 - Parks/Rec/Beautification Commission 131392 11794 Dimes Media Corporation 260.00 Advertising: Movies in the Park 9/13/24 131393 11222 Drive Customs 7,405.88 Amber Lights for ST231 & PD241 131394 13697 Dudek 3,318.75 GP/LCP Update 07/27/24 - 08/23/24 131395 11469 Eikhof Design Group Inc 1,520.00 Development Review Services - July 2024 131396 14796 EP Safety Plus, LLC 595.00 Safety Inspection - 9/26/24 131397 14741 Epic Entertainment, Inc.800.00 DJ Services - Pumpkins in the Park 10/26/24 131398 13533 Bill Everett 1,500.00 Release Bond Encroachment Permit - 851 Wadsworth 131399 14638 F&H Construction 777,917.09 Public Safety Facility - Aug 2024 131400 12123 Farm Supply 198.34 Maintenance Supplies
131401 14895 Folsom Lake Ford Inc 54,000.80 2024 Ford Police Interceptor Utility - Fleet Vehicle 131402 14532 Emily France 312.92 Mileage/M&IE: Springbrook Activate 2024 10/28-10/30/24 131403 14097 Julia Goodman 281.00 M&IE: CalPERS Educational Forum 10/27-10/30/24 131404 12653 Dan Herlihy 407.36 Mileage: JPIA Training Forum 10/8-10/11/24 131405 14955 Tamara Jones 80.00 Refund: Rental Fees - Ira Lease 10/5/24 131406 14577 LK Graphics 118.00 Council Nameplate & Nametags 131407 14951 Kirk Lutz 1,000.00 Release Encroachment Permit Bond - 345 Montecito 131408 14829 Mark J. Powers Inc.5,484.76 SBVH - Water Restoration 131409 13645 MDN Engineering, LLP 3,125.00 DeAnza Trail - July-Oct 2024 131410 14739 Mike's Coffee and Tea Co.27.00 Coffee
131411 10097 Miners Hardware 760.37 Maintenance Supplies 131412 14949 Alisa Minter 2,500.00 Release Encroachment Permit Bond - 120 Longview 131413 10039 New Times 234.00 Legal Advertising
131414 11119 Sandra Nielsen 25.00 Stipend Q3 2024 - Parks/Rec/Beautification Commission 131415 10138 Online Solutions LLC 450.00 Citizenserve License Pro-Rated 10/1 - 12/31/24 131416 12315 Pacific Gas & Electric Company 6,264.44 Electricity 9/5/24 - 10/6/24 131417 14950 Drew Pierog 250.00 Deposit Refund: DCP Event 9/7/24 131418 14954 Laura Pile 51.20 Refund: Cancelled Reservation - Palisades 10/5/24 131419 10633 Pismo Beach Athletic Club Inc 135.00 CalFire PBAC Dues - Oct 2024 131420 10633 Pismo Beach Athletic Club Inc 870.00 PBAC Dues collected for October 2024 131421 14740 Premier Supply, LLC 197.19 Maintenance Supplies 131422 14079 Clare Malone Prichard 200.00 Stipend Q3 2024 - Planning Commission 131423 10276 Printpal Promotions & Printing 984.25 Pismo CVB Bottles - Clam Festival 131424 12335 Procare Janitorial Supply Inc 1,472.55 Janitorial Supplies 131425 13327 Steve Reinwald 454.78 Mileage/M&IE: CALBO Education Week 10/27-10/31/24 131426 10904 Ron Rodriguez 25.00 Stipend Q3 2024 - Parks/Rec/Beautification Commission 131427 14546 Safety Step TD, Inc 2,399.75 Parking Annex 131428 14190 Santa Ynez Valley Elite Event Party Rentals 7,341.10 Rentals - Clam Festival 131429 14190 Santa Ynez Valley Elite Event Party Rentals 61.96 Rentals - Pier Centennial 131430 14190 Santa Ynez Valley Elite Event Party Rentals 1,649.53 Rentals - Band Review 131431 11168 Sherwin-Williams 255.51 Maintenance Supplies 131432 13913 Silvas Oil Co., Inc 7,404.51 Diesel & Unleaded Fuel Delivery 10/03/2024 131433 10093 SLO County Auditor-Controller 14,442.50 Phoenix Parking Surcharges - Aug 2024 131434 10096 SLO County Auditor-Controller Treasurer 393.54 24/25 060-228-017 & 060-443-049 Property Tax GB 8th Street 131435 10576 SLOCO Data, Inc 862.00 Printing Services - Pier Centennial Council Agenda 11-19-2024 9.B-8
Attachment 2
Packet Page 21

City of Pismo Beach
Final Disbursement List Check Date 10/18/2024

US BANK
ACH/Vendor Check
Check#Number Payee Amount Description
131436 13654 Souza Engineering Contracting, Inc.11,501.16 Emergency Work on Force Main at Searidge 131437 14795 James Summer 200.00 Stipend Q3 2024 - Planning Commission 131438 12629 Tetra Tech Inc 1,462.50 Map Checking Services - Aug 2024 131439 14821 Traffic Management Products Inc 141.47 Street Signs & Maintenance 131440 13392 Urban Planning Concepts 1,890.00 In-house Planning Services - Aug 2024 131441 12622 USA Bluebook Acct: 82507 309.31 Lab Supplies 131442 14095 Reed Van Rozeboom 200.00 Stipend Q3 2024 - Planning Commission 131443 14034 Vital Records Holdings, LLC 190.78 Document Storage Oct 2024 131444 10243 WateReuse Association 1,230.50 Annual Membership 2025 131445 12132 White Flag Pest Control Inc 541.00 Pest Control 131446 13372 Stephanie Wilson 693.11 Mileage/M&IE: CALBO 10/27-10/31/24 Total:1,021,012.90$
Council Agenda 11-19-2024 9.B-9
Attachment 2
Packet Page 22

PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.C
Meeting Date: November 19, 2024
TITLE:

Monthly Investment Transaction Report of the City’s Cash and Investments for September 2024 of Fiscal Year 2025
RECOMMENDATION:

No action recommended; for information only.

DISCUSSION:

This report updates the City Council on the City of Pismo Beach’s monthly transactions of the City’s investment portfolio for the month ending September 30, 2024. California State Government Code Section 53607 states that if the authority of the legislative body to invest or reinvest funds for the City is delegated to the City Treasurer, the City Treasurer shall make a monthly report of those transactions to the legislative body.

Pursuant to Government Code Section 6505.5, this information is being provided here to the Pismo Beach Public Financing Authority, the Pismo Beach Public Financing Agency, and the Central Coast Blue Regional Recycled Water Authority, through the members of the City Council who sit on those boards.

The attached report includes all transactions of the City’s investments managed by the City, including funds invested in various securities and the City’s pooled funds invested in various financial instruments.
Attachment 1 provides a summary of the City’s cash, investments, and monthly interest earnings based on book value as of September 30, 2024. Attachment 2 provides details on the investment transactions for the General Fund Reserve and City Pooled Funds A (for deferred capital projects), including: purchases or deposits; sales, maturities, calls or withdrawals; and interest earnings. Attachment 3 provides details of the monthly transactions by fund for City Pooled Funds B (for current year expenditures) for the month ending September 30, 2024.

FISCAL IMPACT:

No fiscal impact from the report itself—information only.

ATTACHMENTS:

1. Summary Table for ALL Funds, including Book Values and Earnings Data for Investments in Other Financial Instruments

2. For the General Fund Reserve and City Pooled Funds A—Transactions on Investments in Securities

3. For City Pooled Funds B—Summary of monthly transactions by fund Prepared by: Vanessa Garris, Finance Manager
Submitted by: Nadia Feeser, Administrative Service Director / City Treasurer City Manager Approval:

Council Agenda 11-19-2024 9.C-1
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Investment Name Name of Institution Type of Investment
Current
Earnings
Rate Book Value
Actual Interest
Earned
September 2024
Actual Year-to-
Date Interest
Earned Ending
9/30/2024 * Data Sources
General Fund Reserves US Bank CDs/GASs/Corp/
Muni Bonds

2.41% avg 7,130,967 22,304$ 44,710$ 1
City Pooled Funds - A US Bank CDs/GASs/ Corp
Bonds/ Muni Bonds

2.28% avg 24,001,193 268,211 362,561 1
Total All Securities 31,132,160$ 290,515$ 407,271$ City Pooled Funds - B US Bank Custody 0.00%-$ 6,090$ 6,306$ 1 City Pooled Funds - B Local Agency Invest.

Fund (LAIF)
State Investment
Pool

4.71%326,373 75,425 75,425 2
City Pooled Funds - B PFM Asset Mgmt
CAMP
JPA Investment Pool 5.29%24,061,525 61,524 61,524 3 City Pooled Funds - B US Bank Checking & Sweep 4.76%21,071,634 68,461 279,851 4 City Pooled Funds - B 45,459,532$ 211,501$ 423,106$ City Pooled Funds total A + B 69,460,725$ 479,712$ 785,666$ Funds Held with Fiscal
Agent
Bond funds:

Wilmington Trust
2017 Pier Project 402$ 2$ 36$ 5
Funds Held with Fiscal
Agent
Bond funds:

Wilmington Trust
2017 CREB's
Project
240 1 22 5
CalPERS Benefit Trust
OPEB Trust Account CalPERS Benefit Trust
Account
Various managed by
CalPERS
5,781,483$ 436,172$ 436,172$ 6 TOTAL, Cash and Investments at September 30, 2024:82,373,817$ 938,190$ 1,266,607$ TOTAL for City Managed Portfolio, Cash and Investments:76,591,692$ 502,015$ 830,377$ Notes:
* Data Sources for Book Values and Actual Interest Earned:
1 = Monthly investment statement from US Bank
2 = Monthly statement from Local Agency Investment Fund 3 = Monthly statement from PFM Asset Management LLC
4 = Monthly reconciled bank statement from US Bank
5 = Monthly statement from Wilmington Trust
6 = Monthly statement from CalPERS Benefit Trust Account Attachment 1: Summary Table for All Funds,
including Book Values and Earnings Data for Investments in Other Financial Instruments Council Agenda 11-19-2024 9.C-2
Attachment 1
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CITY OF PISMO BEACH
Attachment 2: For the General Fund Reserve and City Pooled Funds A Transactions on Investments in Securities
September 30, 2024

INVESTMENT ACTIVITY

PURCHASES OR DEPOSITS
No Activity -$
Total -$

SALES, MATURITIES, CALLS OR WITHDRAWALS
09/11/24 Matured Alma Bank 245,000$
09/12/24 Matured US Treasury Bill 8,003,991$
09/18/24 Matured Abacus Federal Savings Bank 245,000
09/27/24 Full Call FHLB 500,000
09/30/24 Full Call FHLB 500,000
Total 9,493,991$
ACTIVITY TOTAL (9,493,991)$

INTEREST REVENUE

GENERAL FUND RESERVE INVESTMENTS
Interest Earned on Investments 22,304$

POOLED INVESTMENTS
Interest Earned on Investments 268,211$
TOTAL INTEREST EARNED 290,515$
Data Source: Monthly Download of Transactions from US Bank Council Agenda 11-19-2024 9.C-3
Attachment 2
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Attachment 3: For City Pooled Funds B - Summary of monthly transactions by fund City of Pismo Beach - Bank Account Proof of Cash for the month ending:9/30/2024 Bank Account Description Bank ID
Beginning
Balance Cash Receipts Disbursements Transfers-In Transfers-Out Ending
Balance
General Checking US Bank 18,718,800$ 5,978,357$ (4,416,118)$ 24,790,596$ (24,000,001)$ 21,071,634$ LAIF LAIF 15,326,373 - - -(15,000,000) 326,373
PFM Asset Management LLC CAMP -61,524 - 24,000,001 - 24,061,525 Total all Bank Accounts 34,045,172$ 6,039,881$ (4,416,118)$ 48,790,597$ (39,000,001)$ 45,459,532$ Fund Description Fund #
Beginning
Balance Cash Receipts Disbursements Transfers-In Transfers-Out Ending
Balance
General Fund
General Fund 1001-10101 7,186,272 8,788,368 (1,791,884) -- 14,182,756 General Fund-Reserve 1001-10105 800,395 268,409 - - - 1,068,804.47 Half Cent Sales Tax Fund 1002 2,541,384 162,917 - - - 2,704,302 Special Revenue Funds
Gas Tax Fund 2001 262,654 39,735 - - - 302,389
LTF - Streets 2002 396,328 (68) - - - 396,260
PEG Access Fund 2003 113,342 (334)- - - 113,008
Police Grant Fund 2004 69,808 (8,143) - - - 61,665
Housing In Lieu Fund 2005 113,014 113 (18,000) -- 95,127 LBID Fund 2006 3,016,322 333,408 (137,583) -- 3,212,147 Chapman House 2007 40,268 1,500 (24,216) -- 17,552 Capital Projects Funds
Capital Projects Fund 3001 3,339,347 1,144,410 (691,069) -- 3,792,688 Public Facilities Fund 3002 908 - - -- 908
Park Development Fund 3003 384,779 (498)(2,836) -- 381,445 Circulation Fund 3101 580,768 (5,037) - - - 575,732 Development Impact Fee Fund 3102 160,042 991 - - - 161,033 Developer Impact Fee Fund 3103 172,925 - - -- 172,925 Underground Utility Fund 3201 17,096 - - -- 17,096 Council Agenda 11-19-2024 9.C-4
Attachment 3
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Attachment 3: For City Pooled Funds B - Summary of monthly transactions by fund City of Pismo Beach - Bank Account Proof of Cash for the month ending:9/30/2024 Fund Description Fund #
Beginning
Balance Cash Receipts Disbursements Transfers-In Transfers-Out Ending
Balance
Debt Service Funds
Public Finance Authority Fund 4001 - - - - - - Public Finance Authority Fund 4002 - - - - - - Freeway Foothills AD Fund 4101 791 - - - - 791 Spyglass AD Fund 4102 13,168 - - - - 13,168 Indio-El Portal AD Fund 4112 765 - - - - 765 Visalia Street AD Fund 4113 7,228 406 - - - 7,633 Enterprise Funds
Water Enterprise/Tax Fund 6101/6102 4,690,876 1,584,197 (125,083) - - 6,149,990 Water Construction Fund 6103 1,069,757 76 - - - 1,069,832 Water Expansion Fund 6104 977,379 - - - - 977,379 Water Central Coast Blue JPA 6105 26,987 3,700 - - - 30,687 Wastewater Enterprise Fund 6201 (1,760,640) 1,510,647 (237,649) - - (487,642) Wastewater Construction Fund 6202 1,838,910 1,806 (1,806) - - 1,838,910 Wastewater Expansion Fund 6203 2,185,536 - - - - 2,185,536 Wastewater CCB JPA 6204 54,793 7,512 - - - 62,305 LTF - Transit Fund 6301 - - - - - - Pier Operations Fund 6401 (8,416) 10,313 (4,913) - - (3,015) Parking Fund 6501 708,725 979,534 (59,680) - - 1,628,579 Internal Service Funds
Technology Service Fund 7101 60,157 95,026 (132,598) - - 22,585 Motor Vehicle Fund 7201 3,085,830 538,993 (843,833) - - 2,780,989 Trust & Agency Funds
SLO County TMD 8201 296,474 241,791 (296,474) - - 241,791 Control Funds
Payroll Control Fund 9301 1,161,731 2,990 (54,479) - - 1,110,241 Interest Control Fund 9302 274,201 129,985 - - - 404,186 Utility Billing Control Fund 9304 165,268 3,716 - - - 168,984 M/R Control Fund 9305 - - - - - - Total all cash funds 34,045,172 15,836,462 (4,422,103) - - 45,459,532 Council Agenda 11-19-2024 9.C-5
Attachment 3
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INVESTMENTS
General Fund
General Fund Money Mrkt Csh 1001-10108 0 - - - - 0 General Fund - CD's 1001-10404 5,725,033 (245,000) - - - 5,480,033 General Fund - Fed Agency 1001-10405 4,049,000 - - - - 4,049,000 GF - Half Cent Sales Tax CD's 1002-10404 735,000 - - - - 735,000 GF - Half Cent Sales Tax Fed Age1002-10405 500,000 - - - - 500,000 GF - Half Cent Sales Tax Mny Mk 1002-10108 0 - - - - 0 GF Reserve Money Mkt Cash 1001-10109 0 - - - - 0 GF Reserve - CD's 1001-10403 3,672,967 (245,000) - - - 3,427,967 GF Reserve - Fed Agency 1001-10402 2,208,000 - - - - 2,208,000 GF Reserve - Building 1001-10406 202,000 - - - - 202,000 GF Reserve - Building - Federal A1001-10146 298,000 - - - - 298,000 GF Reserve - Risk Mgmt - CD's 1001-10407 150,000 - - - - 150,000 GF Reserve - Risk Mgmt - Fed Ag1001-10140 50,000 - - - - 50,000 GF Corp Bond - Pooled 1001-10141 529,143 - - - - 529,143 GF Corp Bond - Reserve 1001-10145 500,000 - - - - 500,000 GF Municipal Bonds Pooled 1001-10142 290,655 - - - - 290,655 GF Municipal Bonds Reserve 1001-10143 245,000 - - - - 245,000 Risk Mgmt Muni Bonds Reserve 1001-10144 50,000 - - - - 50,000 Half Cent Sales Tax - Pooled 1002-10141 - - - - - - Half Cent Sales Tax - Muni Bond 1002-10142 - - - - - - GF CREB's Fiscal Agent 1001-10515 (0) - - - - (0)
GF Treasury Note 1001-10410 6,003,991 (6,003,991) - - - - Special Revenue Funds
Housing In Lieu - Mny Mkt Csh 2005-10108 (0) - - - - (0) Housing In Lieu Fund 2005-10404 385,000 - - - - 385,000 Housing In-Lieu Fed Agencies 2005-10405 140,000 - - - - 140,000 Housing In-Lieu Treasury Note 2005-10410 - - - - - - Capital Projects Funds
Park Develop. Fund Mny Mkt 3003-10108 - - - - - - Park Development Fund 3003-10404 - - - - - -
Park Develop Federal Agencies 3003-10405 - - - - - - Circulation Fees Mny Mkt 3101-10108 - - - - - - Circulation Fees 3101-10404 - - - - - -
Develop. Impact Fee Mny Mkt 3102-10108 0 - - - - 0 Development Impact Fee Fund 3102-10404 245,000 - - - - 245,000 Impact Fees Federal Agencies 3102-10405 - - - - - - Council Agenda 11-19-2024 9.C-6
Attachment 3
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INVESTMENTS
Debt Service Funds
Public Fin Fiscal Agent-Pier 4002-10510 401 2 - - - 402 Public Fin Fiscal Agent-CREBs 4002-10515 239 1 - - - 240 Visalia Street CD's 4113-10404 100,000 - - - - 100,000 Enterprise Funds
Water Fund Money Mrkt Csh 6101-10108 0 - - - - 0 Water Fund CD's 6101-10404 735,000 - - - - 735,000 Wtr Fund Federal Agencies 6101-10405 2,155,000 - - - - 2,155,000 Wtr Fund Corp Bond - Pooled 6101-10141 - - - - - - Water Fund Treasury Note 6101-10410 1,000,000 (1,000,000) - - - - Water Construction Money Mkt 6103-10108 (0) - - - - (0) Water Construction 6103-10404 504,363 - - - - 504,363 Wastewater Fund Money Market C6201-10108 0 - - - - 0 Wastewater Fund CD's 6201-10404 490,000 - - - - 490,000 Wastewater Fund Fed Agencies 6201-10405 2,100,000 - - - - 2,100,000 WWtr Fund Corp Bond - Pooled 6201-10141 1,062,000 - - - - 1,062,000 WWtr Fund Treasury Note 6201-10410 1,000,000 (1,000,000) - - - - Parking Enterprise Money Mrkt 6501-10108 (0) - - - - (0) Parking Fund Corp Bond-Pooled 6501-10141 500,000 - - - - 500,000 Parking Enterprise 6501-10404 1,225,000 - - - - 1,225,000 Parking Fund Federal Agencies 6501-10405 1,750,000 (750,000) - - - 1,000,000 Parking Fund Treasury Note 6501-10410 - - - - - - Internal Service Funds
MVR Fund Money Mrkt Csh 7201-10108 0 - - - - 0 MVR Fund CD's 7201-10404 1,526,000 - - - - 1,526,000 MVR Fund Federal Agencies 7201-10405 500,000 (250,000) - - - 250,000 CalPers Benefit Trust
OPEB Trust Account 8101-10408 5,346,513 434,970 - - - 5,781,483 Total all Investments 45,973,304$ (9,059,019)$ -$ -$ -$ 36,914,285$ Total all Funds 80,018,477$ 6,777,443$ (4,422,103)$ -$ -$ 82,373,817$ Council Agenda 11-19-2024 9.C-7
Attachment 3
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PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.D
Meeting Date: November 19, 2024
TITLE:

Fiscal Year 2025 First Quarter Financial Status Report
RECOMMENDATION:

No action recommended; for information only.

EXECUTIVE SUMMARY:

This report updates the City Council on the status of Fiscal Year (FY) 2024-25 ending on June 30, 2025, or FY 2025, financial status based on actual revenues and expenditures during the first three months of the fiscal year.

The City of Pismo Beach’s financial outlook remains stable, with fund balances projected to be sufficient. The General Fund’s unassigned ending balance for FY 2025 is estimated at $4.08 million, which represents a decrease of $3.42 million compared to FY 2024. This reduction is primarily driven by planned expenditures on significant capital projects, including $1.63 million for the Chumash and Palisades Parks Improvements, $1.30 million for the James Way Beautification project, $1.21 million for the Public Safety Facility project, and $1.01 million for the current Paving Project. These investments will draw from the beginning unassigned fund balance.

For most of the City’s other funds, revenues and expenditures are projected to be on budget and the ending fund balances are in line with the FY 2025 Adopted Budget beginning fund balances. In all the other funds except the Pier Enterprise Fund, there are sufficient fund balances and projected revenues to cover projected expenditures.

It should be noted that the FY 2024 actual revenues and expenditures are not yet final as staff continues to confirm those amounts in the process of completing the City’s FY 2024 financial statements. As such, the FY 2024 projected beginning fund balances in this report are not yet final and may change in future reports to reflect the final minor adjustments.

The following sections provide details of the General Fund financial picture, followed by a summary and highlights of the City’s other funds.

I.General Fund Budget Summary
In summary, based on early projections from the first three months of the fiscal year, the General Fund is projected to end FY 2025 with a $4.08 million unassigned fund balance.

The FY 2025 projected $4.08 million unassigned fund balance is $227 thousand greater than the FY 2024 Revised Budget. This increase is attributable to $247 thousand fewer projected operating expenditures compared to the Revised Budget, offset by $20 thousand fewer operating revenues compared to the Revised Budget.

9.D-1Council Agenda 11-19-2024
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The unassigned fund balance is used to pay for future one-time investments included in the FY 2025 budget and in the 10-year Capital Improvement Plan.

In addition to the General Fund unassigned fund balance, the General Fund includes the Budget Stabilization Reserve set-aside of $2.00 million and a CalPERS Pre-Payment set- aside of $1.00 million.

Table 1 is a summary of the FY 2024 preliminary actuals and the FY 2025 General Fund revised budget, projected actuals, and a variance comparing the budget to projected actuals.

Table 1: FY 2025 General Fund Budget Summary

II. General Fund Beginning Fund Balance
The General Fund beginning fund balance is comprised of two different components:

• The unassigned fund balance, which are funds that are not committed for any specific purpose and could be used for various one-time projects, and • The committed or carryforward fund balance, which are funds that are committed for a specific budgeted use.

As illustrated in Table 2, the FY 2025 Adopted Budget General Fund beginning fund balance was projected to be $10.49 million. Based on changes during FY 2024 and carrying forward fund balance to cover previously budgeted but not-yet-spent expenditures, the preliminary estimated fund balance is revised to $24.64 million. This A B C D = C - B
($ thousands)
FY 2024
Actuals
FY 2025
Revised
Budget
FY 2025 Year-
End
Projected
Actuals
Variance
(Actuals-
Budget)
Unassigned Fund Balance 8,469$ 9,619$ 9,619$ -$ Committed Fund Balance 17,259 15,020 15,020 - a Beginning Fund Balance 25,727 24,639 24,639 - b Operating Revenues 33,877 32,793 32,774 (20) c Operating Expenditures 26,366 32,925 32,678 (247) d = b - c Net Operating Surplus/(Deficit) 7,512 (132) 96 227 e One-time Revenues 445 895 895 - f One-time/Capital Expenditures 8,169 17,770 6,944 (10,826) g = a+d+e-f Ending Fund Balance 25,516$ 7,632$ 18,685$ 11,053$ Unassigned Fund Balance 7,500$ 3,850$ 4,078$ 227$ Committed Fund Balance 15,020 - 10,826 10,826 Contribution to Reserves 996 781 781 - Budget Stabilization Set-Aside 2,000 2,000 2,000 - CalPERS Pre-Payment Set-Aside 1,000 1,000 -

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includes $9.62 million of unassigned fund balance and $15.02 million of carryforward fund balances.

Table 2: FY 2025 General Fund, Beginning Fund Balance
(Preliminary Estimate)
III.General Fund Reserve
The City maintains various General Fund reserves totaling $8.20 million for emergency operations, building depreciation, and risk management. These reserves are crucial in order to avoid disrupting the City’s operations following unanticipated events. The reserves are shown in Table 3, followed by a summary of each reserve.

Table 3: General Fund Reserves
Reserve Amount ($ thousands)
General Fund 25% Reserve $7,450
City Building Reserve 500
Risk Management Reserve 250
Total $8,200
General Fund 25% Reserve
The City has adopted a fiscal policy to fund a General Fund Reserve of 25% of General Fund budgeted annual operating expenditures for FY 2025. The General Fund reserve should be equal to $8.23 million, which is 25% of the total FY 2025 budgeted annual operating expenditures of $32.93 million. Currently, the General Fund Reserve is $7.45 million, of which $6.38 million is invested in various securities and $1.07 million is pending investment. This reserve allows the City to maintain its operations for a few months in the event that an emergency or disaster impacts the City’s finances, and can also be used for emerging opportunities. The City Treasurer will be investing an additional $781 thousand during FY 2025 to fully fund the General Fund Reserve.

City Building Reserve
The City Council created a City Building Reserve of $500 thousand, for the maintenance and upkeep of City facilities and buildings, particularly if funds are not available. This amount is equal to five years of annual depreciation on City-owned buildings. ($ thousands)
Adopted
Budget
Budget
Revisions Actuals
Unassigned Fund Balance 10,493$ (874)$ 9,619$
Capital Funds Carryforward 13,930 13,930
Purchase Orders Carryforward 1,036 1,036
Prepayment Carryforward 54 54
Total Fund Balance 10,493$ 14,146$ 24,639$
$15,020
Carryforward

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Risk Management Reserve
The City Council established a Risk Management Reserve, contributing $50 thousand each year to the budget for unanticipated risk management costs. This reserve has a balance of $250 thousand, which is the maximum contribution level.

IV. General Fund Revenues
The FY 2025 Revised Budget projects total revenues of $33.69 million, with actual revenues anticipated to reach $33.67 million—$20 thousand less than budgeted.

Compared to FY 2024, the FY 2025 projected actual revenues are expected to decrease by $654 thousand, or 1.9%. This decline is primarily attributed to anticipated reductions in various revenue streams, including Other Revenues and Departmental Revenues.

Table 4 provides a summary of the General Fund revenue budget alongside the projected actual revenues for FY 2025. This is followed by a detailed analysis of the top three revenue sources for FY 2025, as well as a discussion on significant variances between FY 2025 projected revenues and FY 2024 actual figures.

Table 4: FY 2025 General Fund Revenue Budget and Projected Actuals

• Transient Occupancy Tax (TOT) revenues are projected to fall $83 thousand short of the budget and $81 thousand, or 0.5%, below the previous year’s revenues. TOT revenues are collected from an 11% tax on rent charged by lodging businesses for stays of 30 consecutive days or less. The projected decline in TOT revenues reflects an overall trend: a 2.4% decrease in the first three months of the fiscal year, offset slightly by a projected 0.7% increase for the remainder of FY 2025 compared to FY 2024. Staff anticipates a gradual rise in TOT revenues, driven by steady occupancy A B C D = C - B E = C - A F = C/A-1
($ thousands)
Revenue Category
FY 2024
Actuals
FY 2025
Revised
Budget
FY 2025
Projected
Actuals
Variance
(Projected
Actuals -
Revised
Bdgt)
Variance
(FY25 Proj
Act - FY24
Actuals)
%
Variance
(FY25 Proj
Act v FY24
Actuals)
Proj
Actual
% of
Total
Transient Occupancy Tax 15,083$ 15,085$ 15,002$ (83)$ (81)$ -0.5% 44.6% Property-Related Taxes 7,424 7,275 7,275 - (150) -2.0% 21.6% Sales and Use Tax 3,861 4,001 4,001 - 140 3.6% 11.9% Other Revenues 3,546 2,630 2,672 42 (874) -24.7% 7.9% Permits 1,362 1,285 1,178 (107) (184) -13.5% 3.5% Departmental Revenues 948 264 264 - (684) -72.1% 0.8% Franchise Taxes 812 709 812 103 - 0.0% 2.4% Business Tax 282 247 282 36 - 0.0% 0.8% Transfers In 140 975 975 - 835 596.4% 2.9% Other Taxes 131 141 131 (10) - 0.0% 0.4% Intergovernmental Revenue 102 71 71 - (31) -30.1% 0.2% Grants 97 28 28 - (69) -71.1% 0.1% Other Financing Sources 90 83 83 - (7) 0.0% 0.2% Total Operating Revenues 33,877$ 32,793$ 32,774$ (20)$ (1,103)$ -3.3% 97.3% One-time Revenues 445 895 895 - 450 101.0% 2.7% Total Revenues 34,323$ 33,688$ 33,669$ (20)$ (654)$ -1.9% 100.0%

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rates and modest room rate growth. Chart 1 further illustrates FY 2025 TOT revenues collected in comparison to FY 2024.

Chart 1. TOT Revenues FY 2025 compared to FY 2024

According to data from Smith Travel Research Inc., a competitive benchmarking and research provider for the hotel industry, the slight overall decline in TOT revenues is due to a drop in the average daily room rate, even as occupancy rates have shown moderate growth. Specifically, the average daily rate decreased by 2.1% in the first quarter of FY 2025 compared to the same period in FY 2024, while occupancy rates increased by 2.2%.

Based on these trends, staff projects that TOT revenues will reach $15.00 million, representing an $83 thousand shortfall from the budgeted amount, and a 0.5% decrease, or $81 thousand decrease, from the previous year's TOT revenues.

• Property-related tax revenues are projected to be equal to budget and $150 thousand, or 2.0%, less than previous year’s property-related tax revenues. There are two sources of property-related tax revenues:
o Property Tax Assessed Value revenues: equivalent to 1% of assessed values. o Property Tax In-Lieu of Vehicle License Fees: 1% tax on the market value of a registered vehicle.

Assessed value cannot increase by more than 2.0% per year per Section 2 of Article XIIIA of the California Constitution. The property tax projected actuals are based on San Luis Obispo County Auditor-Controller’s office certified assessed values for the current year.
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
TO
T

A
m
o
u
n
t
FY 2024
FY 2025

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• Sales and Use Tax revenues are projected to be equal to budget and $140 thousand, or 3.6%, greater than the prior year. Sales and use tax revenues are made up of two sources:
o Bradley-Burns uniform sales and use tax, which is a 1.0% tax on taxable sales within the City.
o Public safety tax, which is a 0.5% tax on taxable sales for specified public safety purposes.

Based on actual sales tax receipts to date, the Bradley-Burns Uniform Sales and Use Tax is projected to meet budget expectations and exceed the prior year’s revenues by $140 thousand. Using data from the City’s sales tax consultant and actual revenues collected so far, City staff estimates that Bradley-Burns sales and use tax revenues will total $3.88 million. Recent reductions in the Federal Funds rate suggest that inflation is nearing target levels; however, the labor market has shown signs of weakening over the past few months. As a result, consumer spending is expected to decline, with households prioritizing essential expenses—such as utilities, insurance, and food—over non-essential and discretionary items. Chart 2 illustrates sales tax revenues received in FY 2024 and FY 2025 by the month in which the sales tax was collected.

Chart 2. Bradley Burns Sales Tax Revenues FY 2025 compared to FY 2024

The public safety sales tax revenues are budgeted at $126 thousand in FY 2025 and are anticipated to be equal to budget. This FY 2025 projected amount is $4 thousand less than the FY 2024 public safety sales tax revenues.

$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
$500,000
Sa
l
e
s

T
a
x

A
m
o
u
n
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FY 2025
FY 2024

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In summary, sales and use tax revenues are projected to be equal to budget and $140 thousand, or 3.6%, greater than the prior year.

• Other Revenues are projected to come in $42 thousand above budget but $874 thousand, or 24.7%, lower than the previous year. This category includes fines and forfeitures, interest earnings, rents and leases, various service fees, and other miscellaneous revenue sources. The anticipated decline is primarily due to a one-time $400 thousand legal settlement received in FY 2024, which will not be repeated in FY 2025. Additionally, projected interest earnings are expected to decrease by $390 thousand, a result of both lower interest rates and adjustments to the investment portfolio. These adjustments, which involve shifting to longer-term securities with lower immediate returns, are intended to secure higher interest rates over the long term.

• Departmental Revenues are projected to be equal to budget and $684 thousand, or

72.1%, less than the prior year. This is largely due to the City of Pismo Beach no longer providing Dispatch services for the City of Grover Beach, reducing both Departmental revenues by $620 thousand and corresponding personnel expenditures.

• Transfers In are projected to be equal to budget and $835 thousand, or 596.4%, greater than the prior year. This additional $835 thousand includes the start of several ongoing contributions from other funds to support General Fund expenditures, including:

o $600 thousand transfer in from the Parking Enterprise Fund to support the Public Safety Facility bonds debt service payments,
o $65 thousand transfer in from the Parking Enterprise Fund to support concrete and asphalt repairs of $50 thousand and beautification of $15 thousand, o $50 thousand transfer in from the Lodging Business Improvement District Fund for physical improvements (LBID2) for beautification,
o $50 thousand transfer in from the LBID2 for Christmas decorations, and o $70 thousand one-time transfer in from the LBID2 to purchase Christmas decorations.

V. General Fund Expenditures
The FY 2025 Revised Budget expenditures total $50.70 million and projected actual expenditures total $39.62 million. Operating expenditures are projected to be $247 thousand less than the Revised Budget based on first quarter expenditures. One-time capital costs are projected to be $10.83 million less than budget largely attributable to the timing of cash flow for the Public Safety Facility project and the Ventana Sports Courts project that are anticipated to continue beyond FY 2025. These savings will be carried forward to next fiscal year and do not contribute to an increase in fund balance.

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Total operating expenditures for the first quarter total should be about 25% of the budget, assuming the timing of expenditures is consistent throughout the year. This year, about 22% of the operating budget has been spent in the first quarter, while only 1% of the one- time capital expenditure budget has been spent in the first quarter. These one-time costs are dependent on the timing of construction of these projects. Table 5 provides details of actuals as a percentage of budget by expenditure category, followed by explanations of the large variances from the 25% mark.

Table 5. FY 2025 General Fund Expenditure Budget and Projected Actuals

Some operating costs that do not reflect consistent monthly spending include:
• Benefits, which includes retirement, health, and other benefits for employees. In order to take advantage of a 3% savings in CalPERS pension costs, the City prepaid the full year of its projected normal CalPERS pension costs. As such, the Benefits expenditure category reflects that 43% of the budget was spent in the first quarter. • Professional Services, which reflects that 4% was spent in the first quarter. These costs are based on the timing of work performed and are not set amounts per month. • Contract Services, which reflects that 33% was spent in the first quarter. These costs reflect the prepayment of insurance costs in the first quarter. • Debt Service, which reflects that 0% was spent in the first quarter. Debt service payments are due in December and June each year and do not follow a consistent monthly draw.
• Other Financing Uses, which includes a $1.00 million general contingency budget and reflects that only 15% of the budget has been spent in the first quarter. This budget is A B C D = C/B E F = B - E
($ thousands)
Expenditure Category
FY 2024
Actuals
FY 2025
Revised
Budget
FY 2025
First
Quarter
Actuals
First Quarter
Actuals % of
Budget
FY 2025
Projected
Actuals
Variance
(Revised
Bdgt -
Projected
Actuals)
Proj
Actual
% of
Total
Salaries & Wages 9,011$ 10,140$ 2,361$ 23% 9,912$ 227$ 25.0% Benefits 5,141 5,647 2,411 43% 5,655 (8) 14.3% Professional Services 4,630 5,269 224 4%5,269 - 13.3% Contract Services 3,069 4,007 1,314 33% 4,007 - 10.1% Operations & Maintenance 1,572 2,051 355 17% 2,051 - 5.2% Debt Service 428 1,954 - 0%1,954 - 4.9% Other Expenses 1,363 1,615 330 20% 1,615 - 4.1% Other Financing Uses 122 1,124 168 15% 1,124 - 2.8% Transfers Out 713 830 155 19%802 28 2.0% Retiree Medical Insurance 182 265 40 0%265 - 0.7% Capital Projects 133 23 6 0%23 - 0.1% Total Operating Expenditures 26,366$ 32,925$ 7,364$ 22% 32,678$ 247$ 82.5% One-time Capital Costs 8,169 17,770 205 1%6,944 10,826 17.5% Total Expenditures 34,534$ 50,695$ 7,569$ 15% 39,622$ 11,072$ 100.0%

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allocated over time based on unanticipated costs that come up throughout the year and are not a consistent allocation of expenditures.
•Retiree Medical Insurance costs, which reflects that 0% of budget was spent in the first quarter. The monthly costs are payments to Retirees, but the majority of these payments are contributions to CalPERS for the actuarially determined contribution and are paid toward the end of the fiscal year.

VI.General Fund Contingency Budgets
General Contingency
The FY 2025 Adopted Budget included $1.00 million in the General Fund general contingency account that may be used for various one-time items that come up during the year. Of this amount, $95 thousand of this appropriation was allocated for Police License Plate Reader cameras and event funding, leaving $905 thousand remaining.

Council Contingency
The FY 2025 Adopted Budget also includes a $5 thousand City Council contingency appropriation that may be used for various one-time items that come up during the year.

None of this contingency has been allocated in the first quarter of FY 2025.

VII.Next Level Budget
The FY 2025 Adopted Budget includes $400 thousand in the General Fund non- department contract services account that may be used for various “next-level” contract services. Of this amount, $57 thousand of this appropriation was allocated, leaving $343 thousand remaining. Details of the allocation are provided in Table 6.

Table 6. FY 2025 Next-Level Budget
Beginning Balance July 1, 2024 400,000$
Appropriations
Building Maintenance Janitorial Services (57,202)
Total Appropriations (57,202)
Ending Balance as of September 30, 2024 342,798$

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VIII.Other Funds
Table 7 reflects fund balance, projected revenue, and projected expenditure activity in the City’s other funds. For most funds, revenues and expenditures are projected to be on budget and the ending fund balances are in line with the FY 2025 Adopted Budget beginning fund balances.

Table 7. Other Funds
A B C D = B - C E = A + D F G = E - F
Fund
Type Fund Fund Title
Beginning
Fund Balance
Projected
Actual
Revenue
Projected Actual
Expenditure Net Rev - Exp
Projected
Ending Fund
Balance Carryforward
Unrestricted
Fund Balance
General Operating Funds
1001 General Fund 24,638,529 33,668,857 39,622,457 (5,953,600) 18,684,929 10,825,555 7,077,896 1002 Half-Cent Sales Tax Fund 3,745,497 2,018,396 796,667 1,221,729 4,967,226 3,102,333 1,864,893 Special Revenue Funds
2001 Gas Tax Fund 273,055 439,829 142,289 297,540 570,595 150,000 420,595 2002 Local Transportation 347,170 278,240 5,609 272,631 619,801 - 619,801 2003 PEG Fund 112,323 40,187 41,849 (1,662) 110,661 - 110,661 2004 Grants-NonCapital 91,344 151,911 150,916 995 92,339 - 92,339 2005 Housing In-Lieu Fee 4,137,796 41,162 165,637 (124,475) 4,013,321 1,000,000 3,013,321 2006 LBID Operations 707,373 1,372,359 1,646,703 (274,345) 433,028 - 433,028 2006 LBID Improvements 1,909,004 1,372,359 1,170,425 201,934 2,110,938 - 2,110,938 2007 Chapman Estate 37,464 117,684 154,216 (36,532) 932 - 932 Capital Project Funds
3001 Capital Projects 2,689,980 22,729,399 22,729,399 - 2,689,980 2,689,980 - 3002 Public Facilities Fund 896 - - - 896 - 896 3003 Park Development Fund 370,815 11,900 138,817 (126,917) 243,898 242,193 1,705 3101 Circulation Fees 566,054 11,590 166,071 (154,481) 411,573 - 411,573 3102 Impact Fees 391,684 12,345 46,914 (34,569) 357,115 - 357,115 3103 Developer Impact Fee 58,651 - - - 58,651 - 58,651 3201 Underground Utility Fnd 16,869 - - - 16,869 - 16,869 Debt Service Funds
4001 PFA Debt Service - - - - - - - 4002 PF Agency Debt 637 2,229,100 2,229,100 - 637 - 637 4101 Reass 92-1 Fwy Fthlls 781 - - - 781 - 781 4102 Spyglass 92-4 12,994 - - - 12,994 - 12,994 Enterprise Funds
6101 Water Enterprise 9,320,102 7,521,382 12,257,946 (4,736,564) 4,583,538 4,583,538 - 6102 Water Tax (Lopez/State)257,476 2,365,761 2,439,365 (73,604) 183,872 183,872 - 6103 Water Construction Fund 1,527,284 5,932,759 5,983,496 (50,738) 1,476,546 1,476,546 - 6104 Water Expansion Fund 955,038 8,697 - 8,697 963,735 963,735 - 6105 Water Central Coast Blue 31,450 3,390 26,400 (23,010) 8,440 8,440 - Water Enterprise Funds 12,091,351 15,831,988 20,707,207 (4,875,219) 7,216,131 7,216,131 - 6201 Wastewater Treatment 5,663,412 5,675,613 10,048,308 (4,372,695) 1,290,716 1,290,716 - 6202 Wastewater Capital Proj 1,815,769 2,501,302 2,666,369 (165,067) 1,650,702 1,650,702 - 6203 Wastewater Expansion 2,141,284 34,290 - 34,290 2,175,574 2,175,574 - 6204 Wastewater Central Coast 63,853 6,882 53,600 (46,718) 17,135 17,135 - Wastewater Enterprise Fun 9,684,318 8,218,087 12,768,277 (4,550,190) 5,134,127 5,134,127 - 6301 Local Trans Transit - - - - - - - 6401 Pier Enterprise - 117,665 163,042 (45,377) (45,377) (45,377) - 6501 Parking Enterprise 3,713,836 3,538,270 2,323,200 1,215,070 4,928,906 4,928,906 - Internal Service Funds
7101 Technology Service Fund 59,512 2,155,963 2,203,236 (47,273) 12,239 - 12,239 7201 Motor Vehicle Fund 5,155,518 1,430,228 3,907,275 (2,477,047) 2,678,471 - 2,678,471

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Highlights of Other Funds
Half-Cent Sales Tax Fund (1002)
The Half-Cent Sales Tax Fund is part of the General Fund which includes a 0.50% transaction sales and use tax. This tax was approved by Pismo Beach voters in June 2008, effective October 1, 2008, and renewed in November 2014, which extends the tax to March 31, 2027. At the writing of this report, it is expected that the November 5, 2024 City of Pismo Beach Ballot Measure F-24 will be approved by the voters to replace the

0.50% transaction sales and use tax with a 1.0% transaction sales and use tax on April 1, 2025. This measure is expected to sunset on March 31, 2037. The tax proceeds are used exclusively for infrastructure projects. This fund started the year with a $3.75 million beginning fund balance (after including carryforward fund balances). Projected actual revenues are $2.02 million. Projected actual expenditures are $0.80 million. After accounting for a $3.10 million carryforward of project budgets, there is a $1.86 million projected ending fund balance in this fund. Table 8 lists the budgeted projects and projected actuals in this fund for FY 2025.

Table 8: Half-Cent Sales Tax Fund FY 2025 Budgeted Projects and Projected Actuals Gas Tax Fund (2001)
The Gas Tax Fund is a Special Revenue Fund whose revenues include State gas tax funds based on the State’s apportionment formula. These funds are used for City street light costs, City traffic signal maintenance costs, and street repairs and/or capital improvements. This fund started the year with a $273 thousand beginning fund balance (after including carryforward fund balances). Projected actual revenues are $440 thousand and projected actual expenditures are $142 thousand for the streets and overhead costs. Based on the projected revenues and expenditures for the current year, after accounting for a $150 thousand carryforward of the Signalize Bello/Price Canyon Road project, there is a $421 thousand projected ending fund balance in this fund.

Local Transportation Fund (2002)
The Local Transportation Fund is a Special Revenue Fund whose funds are used for construction and maintenance of streets, bluff protection, and beach access. Revenues for this fund consist of State Transportation Development Act funds, which remain after funds are allocated for regional transit, local transit, and Ride-on services. Projected actual revenues are $278 thousand and projected actual expenditures are $6 thousand.

Projects
FY 2025
Budget
FY 2025 Projected
Actuals
FY 2025 Paving project $ 2,300,000 $-
Ventana Sports Courts 1,000,000 736,667
Signalize Bello/Price Canyon Rd 489,000 -
El Portal Outfall 60,000 60,000
Dolliver/Pomeroy Ped Scramble 50,000 -
Total $ 3,899,000 $ 796,667

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Based on the projected revenues and expenditures for the current year, there is $617 thousand projected ending fund balance for this fund.

Public Education Government Fund (2003)
The Public, Educational, and Governmental (PEG) Access Fee Fund includes revenues from a PEG Access Fee collected from cable television providers (i.e. Charter Communications) with franchise operations within city limits. Expenditures include capital costs related to governmental cable broadcasting and equipment. Based on projected revenues of $40 thousand and projected expenditures of $42 thousand, the PEG Fund is expected to end the year with a $111 thousand fund balance.

Housing In-Lieu Fund (2005)
The Housing In-Lieu Fund is a Special Revenue Fund with revenues from a development impact fee paid to the City as an alternative to the production of affordable housing (housing in-lieu fee). These funds are used for the acquisition, construction, or rehabilitation of affordable housing. The fund is projected to have $3.01 million of funds available by the end of the year for this purpose.

Lodging Business Improvement District Fund (2006) Operations The Pismo Beach Lodging Business Improvement District (LBID) Fund for operations reflects a 1% assessment on transient rents at transient lodging providers as revenues and budgeted expenditures to promote Pismo Beach lodging businesses. The LBID Fund started the year with a $707 thousand beginning fund balance. City staff projects that LBID assessment revenues and interest earnings will be $1.37 million. Operating expenditures are projected at $1.65 million. The fund is expected to end the year with a $433 thousand unrestricted fund balance.

LBID Fund (2006) Improvements
The LBID Fund for improvements includes a 1% assessment for physical improvements, in particular the Pier Plaza project. The LBID Fund started the year with a $1.91 thousand beginning fund balance. City staff projects that LBID assessment revenues and interest earnings will be $1.37 million. Expenditures include $1.17 million for various projects as listed in Table 9 below. The fund is expected to end the year with a $1.05 million unrestricted fund balance. This amount, plus FY 2025 projected assessment revenues are anticipated to support future visitor-serving physical improvements.

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Table 9: LBID2 Fund FY 2025 Budgeted Projects and Projected Actuals Chapman Estate Fund (2007)
The Chapman Estate Fund reflects donations or other contributions for the Chapman Estate as revenues and ongoing maintenance and one-time infrastructure improvements to the Chapman Estate as expenditures. The fund started the year with $37 thousand and is expected to receive $118 thousand of revenues, including $72 thousand from the General Fund to support operations, $24 thousand for the Chapman Inventory project, $13 thousand for the Chapman Estate condition assessment project, and $8 thousand from private event revenues. Projected actual expenditures are $154 thousand, largely for operating costs of the home and grounds and monthly maintenance costs for utilities and gardening. The remaining projected ending balance of this fund is $932.

Park Development Fund (3003)
The Park Development Fund is a Capital Project Fund with Quimby Act (park development in-lieu) fees and Impact Fees as funding sources to support construction costs of new parks and park lands, and the enhancement of existing parks to serve new development. The fund started the year with $371 thousand and is projected to receive $12 thousand in impact fee and permit revenues. Projected actual expenditures total $139 thousand and include the projects shown in Table 10. The table lists the budgeted projects in this fund for FY 2025.

Table 10: Park Development Fund FY 2025 Budgeted Projects LBID2 Improvements
FY 2025
Budget
FY 2025 Projected
Actuals
Addie Street Restroom Improvements $1,200,000 $ 480,000 Street and Pier Plaza Sweeper 245,425 245,425
Christmas Décor 120,000 120,000
Butterfly Grove Parking Crosswalk Design 100,000 100,000 Butterfly Grove Trail Signage 50,000 50,000
Special Events and Festival Seed Funding 50,000 50,000 Beautification 50,000 50,000
Pismo Beach Information Center 50,000 50,000
Stewardship Banner Program 25,000 25,000
Total $1,890,425 $ 1,170,425
Projects
FY 2025
Budget
South Palisades Outdoor fitness equipment/trail 160,000$ Ventana Sports Courts 130,000
Price Historic Park/ Meherin House 85,029
Overhead costs 5,437
Total 380,466$

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After accounting for carryforward budgets to next fiscal year, the fund is expected to end the year with a $2 thousand ending fund balance.

Water Enterprise Fund (6101)
The Water Enterprise Fund is an Enterprise Fund consisting of revenues from water billings and expenditures for: contract meter reading; direct water services and supplies; on-going inspection, repair, and maintenance of the City’s wells, tanks, booster stations, hydro-pneumatic system, and water distribution system components; water conservation efforts; and ensuring that a safe, drinkable supply of water is provided to Pismo Beach.

Water revenues are projected to be $7.52 million and expenditures are projected to be $12.26 million.

The projected ending fund balance for the Water Enterprise Fund is $4.58 million, which is allocated for future water system capital costs, including the Central Coast Blue project.

Note that the Water Enterprise Fund also includes the Water Tax, Water Construction, Water Expansion, and the Central Coast Blue Regional Recycled Water Authority Water Funds and the ending fund balance across all these funds is $7.22 million.

Wastewater Treatment Fund (6201)
The Wastewater Treatment Fund is an Enterprise Fund consisting of revenues from wastewater billings and expenditures for direct services and supplies; operation and maintenance of the City’s wastewater treatment plant and the wastewater collection facilities including pumps and pipelines; and ensuring the City’s treatment and collection system operations meet City, federal, and state laws and requirements. Wastewater revenues are projected to be $5.68 million and expenditures are projected to be $10.05 million. The estimated ending fund balance is $1.29 million which is already allocated for other wastewater capital projects. Note that the Wastewater Treatment Funds also include the Wastewater Capital Fund, the Wastewater Expansion Fund, and the Central Coast Blue Regional Recycled Water Authority Wastewater Fund. The total combined ending fund balance across all these funds is $5.13 million.

Pier Enterprise Fund (6401)
The Pier Enterprise Fund includes revenues from a concession lease on the Pier and expenditures for repair and maintenance of the Pier, Promenade, and nearby facilities.

Projected revenues are $118 thousand, from revenues from the Pier Airstreams.

Projected expenditures include $163 thousand for Pier and Pier Plaza operating costs.

The Pier Enterprise Fund is expected to end the year with a shortfall of a $45 thousand ending fund balance. Staff will come to Council at the Mid-Year Budget in December to appropriate additional General Fund support for these operations.

Parking Enterprise Fund (6501)
The Parking Enterprise Fund is an Enterprise Fund consisting of revenues from parking kiosks, parking citations, and parking permits to support a Parking Supervisor and Parking Enforcement Officer, implement the goals of the Pismo Beach Parking Management Plan, to administer existing parking more efficiently, provide more downtown parking, improve enforcement and parking management, and provide funds for future parking structures.

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Revenues are projected to reach $3.54 million and operating expenditures are projected to be $1.75 million. As shown in Table 11, addition to operating expenditures, the budget includes $573 thousand for one-time projects. Of these projects, staff projects the full $573 thousand will be spent in FY 2025. The FY 2025 projected ending fund balance is $4.93 million.

Table 11: Parking Enterprise Fund FY 2025 Budgeted Projects Motor Vehicle Replacement Fund (7201)
The Motor Vehicle Replacement (MVR) Fund is an Internal Service Fund that funds the City’s motor vehicle operations and maintenance and motor vehicle replacements for various City departments. These costs are funded by accumulated fund balance, transfers from other funds, and motor vehicle rental charges to other funds. The MVR Fund started the year with a $5.16 million beginning fund balance. The FY 2025 projected ending fund balance is $2.68 million, which are accumulated funds necessary to fund future replacements.

Conclusion and Recommendation
Staff recommends that Council receive this report as information only.

FISCAL IMPACT:

There is no fiscal impact from receiving this report as it is information only.

ATTACHMENTS:

None
Submitted by: Nadia Feeser, Administrative Services Director City Manager Approval:

Projects
FY 2025
Budget
FY 2025 Projected
Actuals
Public Safety Facility 300,000$ 300,000$
Police Dept/Parking Substation 171,500 171,500
Addie St Parking & Access Impr 62,588 62,588
Parking Kiosk Machines 31,477 31,477
Radio System Reliability Upgrd 4,000 4,000
Other projects 3,855 3,855
Total 573,420$ 573,420$

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PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.E
Meeting Date: November 19 2024
TITLE:

Quarterly Investment Report for the Three Months of July through September 2024 – the First Quarter of Fiscal Year (FY) 2025
RECOMMENDATION:

No action recommended; for information only.

EXECUTIVE SUMMARY:

This report updates City Council on the City’s investment portfolio as of the quarter ending on September 30, 2024. This report complies with regulations set forth in California State Government Code Section 53646 in which the City Treasurer is required to submit to the legislative body (City Council) a quarterly report containing various information on the City’s investments. Pursuant to Government Code Section 6505.5, this information is being provided here to the Pismo Beach Public Financing Authority, the Pismo Beach Public Financing Agency, and the Central Coast Blue Regional Recycled Water Authority, through the members of the City Council who sit on those boards.

The report includes all investments managed by the City, including funds invested in various securities, the City’s pooled funds invested in various financial instruments, and funds held in reserve with fiscal agents.
Table A (Attachment 1) provides a summary of the City’s cash, investments, and earnings based on book value as of September 30, 2024.
Tables B and C (Attachments 2 and 3) provides details on the investment type, issuer, maturity date, book value, market value, and interest rates as of September 30, 2024 for the General Fund Reserve and City Pooled Funds A, respectively.

All of the City’s investments and the City’s allocation of funds in the various financial instruments comply with State Government Code Sections 53610—53686 and with the City’s Investment Policy’s primary objective to safeguard the principal. Additionally, the City of Pismo Beach’s invested funds as described in this report comply with the City’s Investment Policy and meet the City’s pooled expenditure requirements for the next six months.

Description of Cash and Investment Accounts
Negotiable Certificates of Deposit (CDs), US Government Agency Securities (GASs), Corporate Bonds (Corp Bonds), US Treasury Notes, and Municipal Bonds (Munis) General Fund Reserves: The City has three reserves invested in various financial instruments that mature at various periods over the next five years. The total amount invested for these three reserves is $7.13 million, earning a projected 2.41% average interest rate during Fiscal Year (FY) 2025. Specifics of each reserve are provided below:

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o General Fund Reserve: The City adopted a Fiscal Policy that maintains a General Fund Reserve of 25% of budgeted annual operating expenditures. This Reserve should be $8.23 million, which is 25% of the FY 2025 budgeted annual operating expenditures. Currently, $6.38 million is invested in various CDs, GASs, Corp Bonds, and Munis earning 2.38% on average per year.
o City Building Reserve: The City Council created a City Building Reserve of $500 thousand for the maintenance and upkeep of City facilities and buildings. Currently, this Reserve is invested in various CDs and GASs earning on average 2.38% per year during FY 2024.
o Risk Management Reserve: The City Council established a Risk Management Reserve, contributing $50 thousand each year to a maximum of $250 thousand.

Currently, this Reserve is $250 thousand, which is invested in CDs, GASs, and Munis earning 3.10% on average per year.
City-Pooled Funds A (for deferred capital projects): Based on the City’s 10-year capital plan and the cash flow needs for the next five years, the City has invested $24.00 million in various CDs, GASs, Corp Bonds, and Munis that mature at various periods over the next five years and have a 2.28% average interest rate during FY 2025.

Other Financial Instruments
City-Pooled Funds B (for current year expenditures): The City follows the practice of pooling cash for all funds in financial instruments. Interest earned on pooled cash and investments is allocated quarterly to the various funds based on the respective fund’s average quarterly cash balance. As of September 30, 2024, the City-Pooled Funds B are allocated or invested as described below.
$24.06 million in PFM Asset Management California Asset Management Program (CAMP) Pool is a California Joint Powers Authority (JPA) is a State investment pool earning 5.29% annually and is the City’s main savings account where the majority of cash is held for current year expenditures.
$21.07 million in U.S. Bank Checking & Sweep: This account is the City’s primary checking account and with the addition of a new sweep account, the account earned on average 4.76% in June.
$326 thousand in Local Agency Investment Fund (LAIF): LAIF is a State investment pool earning 4.71% annually and is the City’s secondary savings account where the majority of cash is held for current year expenditures.

OPEB Trust Account
The Governmental Accounting Standards Board (GASB) requires public-sector entities to account for the promise to provide other post-employment benefits (OPEB) over the working life of the employee rather than on a pay-as-you-go basis. The City has an actuarial study performed every two years to determine how much to set aside each year to partially or completely fund the City’s future obligations for retiree health costs.

The OPEB Trust Account is the California Employers’ Retiree Benefit Trust (CERBT) Fund that was set up for the purpose of receiving employer contributions to prefund retiree health and OPEB costs for retirees and their beneficiaries. This trust fund helps finance future costs in large part from the investment earnings provided by CalPERS, rather than Council Agenda 11-19-2024 9.E-2
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the City’s restricted investment earnings. The projected earnings are 6.75% per year and fluctuate from quarter to quarter. Until FY 2024, the City’s OPEB Trust Account had an unfunded liability, which the City contributed the Actuarial Determined Contribution amount each year to reduce the liability. As of the end of FY 2024, the Account is currently over-funded and the City is seeking reimbursement for current OPEB costs in FY 2025 and will not be contributing any amount to the Account this year. Contributions to the OPEB Trust Account are an asset for the City’s future retiree health costs instead of a significant liability on the City’s balance sheet.

Portfolio Allocation
Per California Government Code 53600 et seq., and the City's Investment Policy, the City may invest up to a maximum percentage of the entire portfolio of funds in authorized financial instruments. Table 1 and Chart 1 show a summary of the authorized financial instruments, the maximum percentage limits, the book value as of September 30, 2024 of the City’s funds, and the percentage of the total City’s pooled funds that are invested in each financial instrument.

Table 1: Investment Portfolio as of September 30, 2024
Financial Instrument
Maximum
%
Book Value as
of 9/30/24
% of
Portfolio
PFM Asset Mgmt CAMP 100% 24,061,525$ 31%
Checking Account 100% 21,071,634 28%
Negotiable Certificates of Deposit 30% 15,013,396 20%
US Government Agency Obligations 50% 12,941,967 17%
Local Agency Investment Fund 100% 326,373 0%
Corporate Bond 30% 2,591,143 3%
Issues of Other California entities 30% 585,655 1%
76,591,692$ 100%
Bond funds: Wilmington Trust 642$
OPEB Trust Account 5,781,483
Total Book Value 82,373,817$
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Portfolio Liquidity
The portion of the City’s portfolio that is managed by the City Treasurer (all accounts except the Bond Funds and OPEB Trust Account) is sufficiently liquid to meet the City’s expenditure requirements for the next 6 months. The majority of funds are invested in LAIF, which has a liquidity of one day. Table 2 and Chart 2 illustrate the liquidity of the City’s managed portfolio.

Table 2: Liquidity of the City’s Managed Portfolio
PFM Asset
Mgmt CAMP,
31%
Checking
Account, 28%
Negotiable
Certificates of
Deposit, 20%
US Government
Agency
Obligations, 17%
Local Agency
Investment
Fund, 0%
Corporate
Bond, 3%Issues of Other
California
entities, 1%
Chart 1: Investment Portfolio as of June 30, 2024
Liquidity Amount
0 to 30 days 45,459,532$
FY 2025 6,606,798
FY 2026 8,250,000
FY 2027 9,170,363
FY 2028 5,145,000
FY 2029 1,960,000
76,591,692$
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0 10,000 20,000 30,000 40,000 50,000
0 to 30 days
FY 2025
FY 2026
FY 2027
FY 2028
FY 2029
Portfolio Amount ($ thousands)
Li
q
u
i
d
i
t
y

P
e
r
i
o
d
Chart 2: Liquidity of the City’s Managed Portfolio
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Investment Value
Book Value: The book value represents the initial outlay for an investment and is the amount carried on a balance sheet. In the past quarter ending September 30, 2024, the City’s total book value of cash and investments was $82.37 million. This is $3.69 million greater than the last quarter’s ending balance. There are a number of factors that impact changes in cash and investment balances from quarter to quarter. These changes may include receiving periodic payments (e.g., property taxes are received in December and April), large payments on debt service or capital projects, seasonal revenues and expenditures, and other factors affecting cash flow. Table 3 illustrates the book value as of the quarter ending September 30, 2024 compared to the previous quarter.

Table 3: Book Value Comparison
Market Value: The market value represents the current price at which a security can be traded and is the value of an investment comparing the various aspects of the security to other factors in the market such as interest rates. The market value as of September 30, 2024 for CDs, GASs, Municipal Bonds, and Corporate Bonds was $30.41 million, which is $725 thousand less than the book value, as illustrated in Table 4. The City expects to hold onto the majority of its investments to maturity and would receive the book value of its investment.

Table 4: Book Value to Market Value Comparison
Investment Name Type of Investment
Book Value as
of 9/30/24
Book Value as of
6/30/24 Variance
General Fund Reserve CDs/GASs/Corp
Bonds/Muni Bonds
7,130,967$ 7,658,980$ (528,013)$
City Pooled Funds - A CDs/GASs/ Corp
Bonds/ Muni Bonds
24,001,193 34,736,551 (10,735,358)
City Pooled Funds - B 45,459,532$ 33,815,659$
Bond funds Blackrock Federal
Fund
642 1,607 (965)
OPEB Trust Account Benefit Trust Account 5,781,483 5,500,858 280,625 TOTAL 82,373,817$ 81,713,656$ (3,694,279)$
Investment Name Type of Investment
Book Value as of
9/30/24
Market Value as
of 9/30/24 Variance
General Fund Reserve CDs/GASs/Corp
Bonds/Muni Bonds
7,130,967$ 6,937,216$ (193,751)$
City Pooled Funds - A CDs/GASs/ Corp
Bonds/ Muni Bonds
24,001,193 23,469,804 (531,389)
Total All Securities 31,132,160$ 30,407,020$ (725,140)$ Council Agenda 11-19-2024 9.E-6
Packet Page 50

Investment Earnings and Performance
Interest Earnings: In the past quarter ending September 30, 2024, the City’s total interest earnings were a gain of $1.27 million, including a $830 thousand gain in the City’s managed portfolio and a $436 thousand gain in OPEB. The estimated interest earnings for FY 2025 are $2.47 million, which is a gain of 4.06% for the year for the City’s entire portfolio and a gain of 3.22% for the City’s managed portfolio, as illustrated in Table 5.

Note that as the City’s cash and investments change, the interest earnings change correspondingly.

Table 5: Estimated Investment Earnings

Performance: The projected annual interest earnings rate for FY 2025 is 4.06% for the City’s entire portfolio. The projected annual interest earnings rate for FY 2024 is 3.22% for the City’s managed portfolio (excludes Bond funds and OPEB Trust Account). This is compared to LAIF, which is earned 4.71% as of September 30, 2024, or the 1-year U.S.

Treasury Note, which earned 4.01% as of September 30, 2024. The following Table 6 lists the various performance measures regarding the various annual earnings rate for the City’s entire portfolio, the City’s managed portfolio, and the two benchmarks of LAIF and the 1-year U.S. Treasury Note.

Table 6: City Portfolio Investment Earnings Compared to Performance Measures Performance Measure Earnings
Rate
City’s Annual Earnings Rate for entire Portfolio 4.06%
City’s Annual Earnings Rate for Managed Portfolio 3.22% LAIF Average Annual Earnings Rate 4.71%
1-Year U.S. Treasury Note 4.01%
Investment Name Type of Investment
Book Value as
of 9/30/24
Actual
Interest
Earned 1st
Quarter
Year-to-Date
Interest Earned
* Data
Source
Estimated
Annual
Interest
Earnings
Estimated
Annual Interest
Earnings Rate
General Fund Reserves CDs/GASs/Corp
Bonds/Muni Bonds
7,130,967$ 44,710$ 44,710$ 1 173,542$ 2.43% City Pooled Funds - A CDs/GASs/ Corp
Bonds/ Muni Bonds
24,001,193 362,561 362,561 1 773,362 3.22%
City Pooled Funds - B Various 45,459,532 423,106 525,264 1,522,029 3.35% Bond funds Wilmington Trust 642 58 58 5 116 18.05% OPEB Trust Account* Benefit Trust
Account
5,781,483 436,172 436,172 6 872,345 15.09%
TOTAL 82,373,817$ 1,266,607$ 1,368,766$ 3,341,394$ 4.06% Total Managed Portfolio 76,591,692$ 830,377$ 932,535$ 2,468,934$ 3.22% Council Agenda 11-19-2024 9.E-7
Packet Page 51

Future Outlook
Recent data indicates that economic activity continues to expand and a steady pace.

While job growth has slowed slightly and the unemployment rate has edged up, it remains low overall. Inflation has moderated over the past year but is still somewhat above desired levels. Progress has been made towards achieving the Federal Open Market Committee’s (FOMC) 2 percent inflation target.

The FOMC aims to balance maximum employment with a long-term inflation rate of 2 percent. It believes that the risks to reaching its employment and inflation targets are becoming more balanced. However, the economic outlook remains uncertain, and the FOMC is mindful of the risks associated with its dual mandate.

To support its objectives, the FOMC has decided to lower the federal funds rate target range by 0.25% to 4.50% to 4.75%. The Committee anticipates lowering the target range until there is greater confidence that inflation is sustainably approaching 2 percent.

Recent projections assume that the FOMC will lower the federal funds rate target by one more time in 2024 and about four more 0.25% rate cuts in 2025.

With a declining federal funds rate, market interest rates are still higher than the City’s overall portfolio, although declining especially in the longer-term securities. Currently, the yield curve is inverted, with longer-term rates lower than short-term rates. In response, the City Treasurer is starting to allocate more idle cash into longer-term investments to capitalize on the currently higher rates, ensuring interest earnings will remain strong.

FISCAL IMPACT:

No fiscal impact from the report itself—information only.

ATTACHMENTS:

1. Table A: Summary Table for ALL Funds, including Book Values and Earnings Data for Investments in Other Financial Instruments

2. Table B: For the General Fund Reserve—Basic Data on Investments in Securities

3. Table C: For City Pooled Funds A—Basic Data on Investments in Securities Submitted by: Nadia Feeser, Administrative Services Director/City Treasurer City Manager Approval:

Council Agenda 11-19-2024 9.E-8
Packet Page 52

Investment Name Name of Institution Type of Investment Current
Earnings
Rate
Book Value
as of 9/30/24
Actual Interest
Earned 1st
Quarter Ending
9/30/24
Year-to-Date
Interest
Earned
Ending
9/30/24
* Data
Source
Estimated
Annual Interest
Earnings **
General Fund Reserves US Bank CDs/GASs/Corp
Bonds/Muni Bonds

2.41% avg 7,130,967 44,710$ 44,710$ 1 173,542$ City Pooled Funds - A US Bank CDs/GASs/ Corp
Bonds/ Muni Bonds

2.28% avg 24,001,193 362,561 362,561 1 773,362
Total All Securities 31,132,160$ 407,271$ 407,271$ 946,904$ City Pooled Funds - B US Bank Custody 0.00%-$ 6,306$ 6,306$ 1 12,611 City Pooled Funds - B Local Agency Invest.

Fund (LAIF)
State Investment Pool 4.71%326,373 75,425 75,425 2 90,112 City Pooled Funds - B PFM Asset Mgmt
CAMP
JPA Investment Pool 5.29%24,061,525 61,524 61,524 3 196,877 City Pooled Funds - B US Bank Checking & Sweep 4.76%21,071,634 279,851 382,009 4 1,222,429 City Pooled Funds - B 45,459,532$ 423,106$ 525,264$ 1,522,029$ City Pooled Funds total A + B 69,460,725$ 785,666$ 887,825$ 2,468,934$ Funds Held with Fiscal
Agent
Bond funds: Wilmington
Trust
2017 Pier Project 402$ 36$ 36$ 5 73
Funds Held with Fiscal
Agent
Bond funds: Wilmington
Trust
2017B CREBs 240 22 22 5 43
Calpers Benefit Trust
OPEB Trust Account CalPERS Benefit Trust
Account
Various managed by
CalPERS
5,781,483$ 436,172$ 436,172$ 6 872,345
TOTAL, Cash and Investments at September 30, 2024:82,373,817$ 1,266,607$ 1,368,766$ 3,341,394$ TOTAL for City Managed Portfolio, Cash and Investments:76,591,692$ 830,377$ 932,535$ 2,468,934$ Notes:
* Data Sources for Book Values and Actual Interest Earned:
1 = Monthly investment statement from US Bank
2 = Monthly statement from Local Agency Investment Fund 3 = Monthly statement from PFM Asset Management LLC
4 = Monthly reconciled bank statement from US Bank
5 = Monthly statement from Wilmington Trust
6 = Monthly statement from CalPERS Benefit Trust Account City of Pismo Beach
Table A: Summary Table for All Funds,
including Book Values & Earnings Data for Investments in Other Financial Instruments Council Agenda 11-19-2024 9.E-9
Attachment 1
Packet Page 53

City of Pismo Beach
September 30, 2024 QUARTERLY INVESTMENT REPORT
Table B: For the General Fund Reserves - Basic Data on Investments in Securities:

Government Agency Securities, Bank Certificates of Deposit, Municipal Bonds, Corporate Bonds CUSIP Issuer Name Coupon Acq Date Maturity Type S&P Par Value Book Value IDC Market Value
Gain/
Loss
Days to
Stated
Maturit y
02589ACE0 American Express
(59.76%)

2.90% 05/03/22 04/27/27 CD 97.786 147,000 143,755 (3,245) 666 052392BT3 Austin Telco Federal
Credit Union

3.80% 09/21/22 09/21/27 CD 100 245,000 245,000 - 813 06406RBA4 Bank New York Mellon
(32.69%)

2.05% 01/26/22 01/26/27 CD A 95.753 245,000 234,762 (10,238) 575 07371BWH0 Beal Bank Plano Texas 4.70% 06/12/24 06/06/29 CD 104.601 245,000 256,272 11,272 1,437 07371DT23 Beal Bank USA Las
Vegas Nevada

4.70% 06/12/24 06/06/29 CD 104.601 245,000 256,272 11,272 1,437 05600XQL7 BMO Harris Bank
(56.73%)

4.45% 05/24/23 05/24/28 CD 102.874 139,000 142,983 3,983 1,059 13063CLW8 California State GO
Bonds (41.83%)

5.00% 05/08/20 10/01/24 Municipal Bond AA- 100 245,000 209,150 (35,850) (272) 13063CLW8 California State GO
Bonds (8.54%)

5.00% 05/08/20 10/01/24 Municipal Bond AA- 100 50,000 42,700 (7,300) (272) 14042TFP7 Capital One Bank
(47.76%)

2.90% 04/27/22 04/27/27 CD 97.786 117,000 114,421 (2,579) 666 24951TAL9 Department of
Commerce FCU
(20.41%)

1.25% 01/07/22 01/07/27 CD 94.464 50,000 47,236 (2,764) 556 24951TAL9 Department of
Commerce FCU
(22.45%)

1.25% 01/07/22 01/07/27 CD 94.464 55,000 51,958 (3,042) 556 27004PCV3 Eaglemark Savings Bank
(20%)

3.25% 06/22/22 06/22/27 CD 98.555 50,000 48,292 (1,708) 722 291916AB0 Empower Federal Credit
Union (53.06%)

5.10% 09/29/23 09/29/28 CD 105.768 130,000 137,495 7,495 1,187 29367RLM6 Enterprise Bank
(63.27%)

0.85% 05/18/20 05/14/25 CD 97.847 155,000 151,674 (3,326) (47) 3130APB87 FHLB 1.10% 10/13/21 10/13/26 Agency AA+ 94.788 500,000 473,940 (26,060) 470 3130AQZ55 FHLB 2.50%03/10/22 03/10/27 Agency AA+ 97.057 500,000 485,285 (14,715) 618 3130ALYC2 FHLB (19.2%)1.14% 04/29/21 04/29/26 Agency AA+ 95.799 192,000 183,934 (8,066) 303 3130AMCY6 FHLB (2.5%)1.00% 05/27/21 05/27/26 Agency AA+ 95.351 50,000 47,676 (2,325) 331 3130AQAU7 FHLB (24.5%)1.45% 12/29/21 12/29/26 Agency AA+ 94.989 245,000 232,723 (12,277) 547 3130AMCY6 FHLB (25.8%)1.00% 05/27/21 05/27/26 Agency AA+ 95.351 516,000 492,011 (23,989) 331 3130ARF55 FHLB (49%)2.60% 03/30/22 03/30/27 Agency AA+ 97.225 245,000 238,201 (6,799) 638 3130ALYC2 FHLB (5.3%)1.14% 04/29/21 04/29/26 Agency AA+ 95.799 53,000 50,773 (2,227) 303 3130ARF55 FHLB (51%)2.60% 03/30/22 03/30/27 Agency AA+ 97.225 255,000 247,924 (7,076) 638 32024JAM5 First Federal Credit
Union - (78.35%)

4.40% 02/17/23 02/17/28 Agency 102.208 191,967 196,196 4,229 962 33847E3J4 Flagstar Bank 0.90% 05/15/20 05/15/25 CD 97.869 245,000 239,779 (5,221) (46) 39573LEM6 Greenstate Credit Union
(20.4%)

5.00% 09/26/23 09/26/28 CD 105.378 50,000 52,668 2,668 1,184 46632FRU1 JP Morgan Chase Bank 0.70% 01/22/21 01/22/26 Corporate Bond A+ 93.964 500,000 469,820 (30,180) 206 50625LBN2 Lafayette Federal Credit
Union

3.25% 06/15/22 06/15/27 CD 98.587 245,000 241,538 (3,462) 715 59013KPN0 Merrick Bank 1.10% 11/09/21 11/09/26 CD 94.538 245,000 231,618 (13,382) 497 835104BZ2 Somerset Tr Co 1.00% 03/19/20 03/19/25 CD 98.373 245,000 241,014 (3,986) (103) 87164X2C9 Synchrony Bank 4.60% 09/15/23 09/15/28 CD 103.798 245,000 254,305 9,305 1,173 88413QDL9 Third Federal Savings
Bank

3.50% 06/28/22 06/28/27 CD 99.191 245,000 243,018 (1,982) 728 89235MLC3 Toyota Financial Savings
Bank

0.95% 07/15/21 07/15/26 CD 95.029 245,000 232,821 (12,179) 380 Total $ 7,130,967 $ 6,937,216
Council Agenda 11-19-2024 9.E-10
Attachment 2
Packet Page 54

City of Pismo Beach
September 30, 2024 QUARTERLY INVESTMENT REPORT
Table C: For City Pooled Funds A - Basic Data on Investments in Securities:

Government Agency Securities, Bank Certificates of Deposit, Municipal Bonds, Corporate Bonds, Treasury Notes CUSIP Issuer Name Coupon Acq Date Maturity Type S&P Par Value Book Value IDC Market Value
Gain/
Loss
Days to
Stated
Maturit y
01025RAN9 Alabama Credit Union 4.35% 02/28/24 02/28/28 CD 102.091 245,000 250,123 5,123 973 011852AE0 Alaska USA Federal
Credit Union

4.60% 03/08/23 03/08/28 CD 102.933 245,000 252,186 7,186 982 01664MAB2 All In Federal Credit
Union

4.40% 12/20/22 12/20/27 CD 101.987 245,000 249,868 4,868 903 01882MAB8 Alliant Credit Union 4.95% 12/30/22 12/30/27 CD 103.705 245,000 254,077 9,077 913 02554BDA6 American Eagle Bank 1.10% 03/13/20 03/13/25 CD 98.467 245,000 241,244 (3,756) (109) 02589ACE0 American Express
(40.24%)

2.90% 05/03/22 04/27/27 CD 97.786 99,000 96,799 (2,201) 666 037833AZ3 Apple Inc 2.50% 03/05/20 02/09/25 Corporate Bond AA+ 99.244 1,062,000 992,440 (69,560) (141) 062119BS0 Bank Five Nine (40.82%) 4.60% 04/14/23 04/13/28 CD 103.105 100,000 103,114 3,114 1,018 062119BS0 Bank Five Nine (59.18%) 4.60% 04/14/23 04/13/28 CD 103.105 145,000 149,493 4,493 1,018 06406RBA4 Bank New York Mellon
(67.31%)

2.05% 01/26/22 01/26/27 CD A 95.753 504,363 483,385 (20,977) 575 06048WS43 Bank of America Corp 2.00% 02/18/22 08/18/25 Corporate Bond A- 97.118 500,000 485,590 (14,410) 49 06740KQE0 Barclays Bank 3.00% 05/11/22 05/11/27 CD 97.989 245,000 240,073 (4,927) 680 05600XQL7 BMO Harris Bank
(43.27%)

4.45% 05/24/23 05/24/28 CD 102.874 106,000 109,058 3,058 1,059 05580AW59 BMW Bank North
America

4.60% 03/10/23 03/10/28 CD 102.909 245,000 252,127 7,127 984 13063CLW8 California State GO
Bonds (49.63%)

5.00% 05/08/20 10/01/24 Municipal Bond AA- 100 290,655 248,150 (42,505) (272) 14042TFP7 Capital One Bank
(52.24%)

2.90% 04/27/22 04/27/27 CD 97.786 128,000 125,154 (2,846) 666 14042RQU8 Capital One National
(20.41%)

2.90% 04/27/22 04/27/27 CD 97.786 50,000 48,897 (1,103) 666 14042RQU8 Capital One National
(79.59%)

2.90% 04/27/22 04/27/27 CD 97.786 195,000 190,678 (4,322) 666 15118RUR6 Celtic Bank 1.35% 04/02/20 04/02/25 CD 98.443 245,000 241,185 (3,815) (89) 15201QCJ4 Centerstate Bank 1.00% 03/30/20 03/31/25 CD 98.282 245,000 240,791 (4,209) (91) 12547CAX6 CIBC Bank USA Chicago 4.45% 04/14/23 04/14/28 CD 102.573 245,000 251,304 6,304 1,019 17286TAG0 Citadel Federal Credit
Union

1.65% 02/25/20 02/27/25 CD 98.822 245,000 242,114 (2,886) (123) 19058RAE1 Coastal1 Credit Union 4.15% 01/31/24 01/31/28 CD 101.36 245,000 248,332 3,332 945 19075JAB4 Cobalt Federal Credit
Union

3.60% 09/15/22 09/15/27 CD 99.441 245,000 243,630 (1,370) 807 22551KAU6 Credit Union of Texas 4.40% 12/09/22 12/09/27 CD 101.949 245,000 249,775 4,775 892 23204HPB8 Customers Bank 4.50% 06/14/23 06/14/28 CD 102.974 245,000 252,286 7,286 1,080 24951TAL9 Department of
Commerce FCU
(57.14%)

1.25% 01/07/22 01/07/27 CD 94.464 140,000 132,243 (7,757) 556 254673D94 Discover Bank 3.20% 05/19/22 05/19/27 CD 98.477 245,000 241,269 (3,731) 688 27004PCV3 Eaglemark Savings Bank
(80%)

3.25% 06/22/22 06/22/27 CD 98.555 195,000 193,168 (1,832) 722 291916AB0 Empower Federal Credit
Union (46.94%)

5.10% 09/29/23 09/29/28 CD 105.768 115,000 121,636 6,636 1,187 29367SJQ8 Enterprise Bank 1.80% 11/08/19 11/08/24 CD 99.696 245,000 244,255 (745) (234) 29367RLM6 Enterprise Bank
(36.73%)

0.85% 05/18/20 05/14/25 CD 97.847 90,000 88,051 (1,949) (47) 30002CAT5 Everett Co-Operative 3.90% 01/23/23 01/19/27 CD 100.433 245,000 246,061 1,061 568 Council Agenda 11-19-2024 9.E-11
Attachment 3
Packet Page 55

City of Pismo Beach
September 30, 2024 QUARTERLY INVESTMENT REPORT
Table C: For City Pooled Funds A - Basic Data on Investments in Securities:

Government Agency Securities, Bank Certificates of Deposit, Municipal Bonds, Corporate Bonds, Treasury Notes CUSIP Issuer Name Coupon Acq Date Maturity Type S&P Par Value Book Value IDC Market Value
Gain/
Loss
Days to
Stated
Maturit y
3130ALD76 FHLB 0.70% 02/25/21 02/25/26 Agency AA+ 95.66 500,000 478,300 (21,700) 240 3130ANSB7 FHLB 1.00% 09/17/21 09/17/26 Agency AA+ 94.68 1,000,000 946,800 (53,200) 444 3130ARGQ8 FHLB 2.88% 04/14/22 04/14/27 Agency AA+ 97.829 500,000 489,145 (10,855) 653 3130AQAU7 FHLB (14%)1.45% 12/29/21 12/29/26 Agency AA+ 94.989 140,000 132,985 (7,015) 547 3130AMS37 FHLB (20%)1.00% 06/24/21 06/24/26 Agency AA+ 95.297 400,000 381,188 (18,812) 359 3130AMCY6 FHLB (25%)1.00% 05/27/21 05/27/26 Agency AA+ 95.351 500,000 476,755 (23,245) 331 3130AMS37 FHLB (30%)1.00% 06/24/21 06/24/26 Agency AA+ 95.297 600,000 571,782 (28,218) 359 3130AMCY6 FHLB (46.7%)1.00% 05/27/21 05/27/26 Agency AA+ 95.351 934,000 890,578 (43,422) 331 3130AMS37 FHLB (50%)1.00% 06/24/21 06/24/26 Agency AA+ 95.297 1,000,000 952,970 (47,030) 359 3130ARGE5 FHLB (50%)3.00% 04/21/22 04/21/27 Agency AA+ 98.148 250,000 245,370 (4,630) 660 3130ARGE5 FHLB (50%)3.00% 04/21/22 04/21/27 Agency AA+ 98.148 250,000 245,370 (4,630) 660 3130AQAU7 FHLB (61.5%)1.45% 12/29/21 12/29/26 Agency AA+ 94.989 615,000 584,182 (30,818) 547 3130ALYC2 FHLB (75.5%)1.14% 04/29/21 04/29/26 Agency AA+ 95.799 755,000 723,282 (31,718) 303 32024JAM5 First Federal Credit
Union - (21.65%)

4.40% 02/17/23 02/17/28 CD 102.208 53,033 54,214 1,181 962 32110YE84 First National Bank
America

4.60% 09/21/23 09/21/28 CD 103.867 245,000 254,474 9,474 1,179 32112UDJ7 First National Bank
McGregor

1.80% 12/30/19 12/30/24 CD 99.272 245,000 243,216 (1,784) (182) 33715LED8 First Technology 3.70% 08/19/22 08/19/27 CD 99.727 245,000 244,331 (669) 780 3136G4WV1 FNMA 0.75% 06/16/20 06/16/25 Agency AA+ 97.549 1,000,000 975,490 (24,510) (14) 3136G4J61 FNMA 0.57% 08/26/20 08/26/25 Agency AA+ 96.719 750,000 725,393 (24,608) 57 3136G43L5 FNMA 0.55% 09/30/20 09/30/25 Agency AA+ 96.527 1,000,000 965,270 (34,730) 92 39573LEM6 Greenstate Credit Union
(79.6%)

5.00% 09/26/23 09/26/28 CD 105.378 195,000 205,508 10,508 1,184 472207AE9 Jeanne D Arc Federal
Credit Union

3.80% 09/30/22 09/30/27 CD 100 245,000 245,000 - 822 51210SSD0 Lakeside Bank 1.40% 03/30/20 03/31/25 CD 98.475 245,000 241,264 (3,736) (91) 58404DSM4 Medallion Bank Utah 4.40% 06/16/23 06/16/28 CD 102.698 245,000 251,610 6,610 1,082 60425SKB4 Minnwest Bank 4.25% 05/01/23 05/03/27 CD 101.11 245,000 247,720 2,720 672 61690UJ68 Morgan Stanley Bank 3.25% 05/19/22 05/19/27 CD 98.592 245,000 241,550 (3,450) 688 61768ET29 Morgan Stanley Bank 4.35% 03/06/24 03/06/29 CD 103.063 245,000 252,504 7,504 1,345 67054NBC6 Numerica Credit Union 4.95% 11/04/22 11/04/27 CD 103.423 245,000 253,386 8,386 857 694231AF8 Pacific Enterprise Bank 1.35% 04/09/20 04/09/25 CD 98.393 245,000 241,063 (3,937) (82) 69506YRG6 Pacific Western Bank 1.35% 04/16/20 04/16/25 CD 98.347 245,000 240,950 (4,050) (75) 70962LAS1 Pentagon Federal Credit
Union

0.90% 09/29/21 09/29/26 CD 94.43 245,000 231,354 (13,647) 456 79772FAG1 San Francisco Federal
Credit Union

4.35% 02/03/23 02/03/28 CD 101.997 245,000 249,893 4,893 948 856285K91 State Bank India 2.00% 03/23/22 03/23/27 CD 95.767 245,000 234,629 (10,371) 631 88241THJ2 Texas Exchange Bank 1.00% 06/10/20 06/13/25 CD 97.729 245,000 239,436 (5,564) (17) 89236TGT6 Toyota Motor Corp 1.80% 06/05/20 02/13/25 Corporate Bond A+ 98.927 257,893 247,318 (10,575) (137) 90348JTH3 UBS Bank USA 1.25% 03/25/20 03/25/25 CD 98.444 245,000 241,188 (3,812) (97) 90331HMS9 US Bank National 2.80% 05/29/20 01/27/25 Corporate Bond A+ 99.324 271,250 248,310 (22,940) (154) 917352AH9 Utah Community Credit
Union

4.50% 06/07/23 06/07/28 CD 104.949 245,000 257,125 12,125 1,073 92891CCP5 Vystar Credit Union 4.45% 09/30/22 09/30/27 CD 101.84 245,000 249,508 4,508 822 98138MCC2 Workers Federal Credit
Union

5.25% 11/15/23 11/15/28 CD 106.463 245,000 260,834 15,834 1,234 Total 24,001,193$ 23,469,804$
Council Agenda 11-19-2024 9.E-12
Attachment 3
Packet Page 56

PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.F
Meeting Date: November 19, 2024
TITLE:

Award of Contracts to W. M. Lyles Co. and MNS Engineers, Inc. for the Wastewater Treatment Plant Clarifiers Equipment Replacement Project RECOMMENDATION:

Adopt a Resolution authorizing the City Manager to:

1. Enter into a contract with W. M. Lyles Co. in the amount of $1,225,220 for construction of the Wastewater Treatment Plant Clarifiers Equipment Replacement Project; and

2. Enter into a Professional Services Agreement with MNS Engineers, Inc. in the amount of $246,272 for Construction Management, Inspection and Administration Services.

DISCUSSION:

The Wastewater Treatment Plant (WWTP) Clarifiers Equipment Replacement project includes removal and replacement of circular spiral blade, cage drive clarifiers, walkway and platform with handrails, and other appurtenances necessary to rehabilitate Clarifier #1 and Clarifier #2. A clarifier is a critical piece of equipment that separates solids from liquids during the wastewater treatment process. The project is one of several identified in the larger WWTP Improvements Project authorized by the City Council in August of 2020.

Construction
The project was advertised for construction bids and on October 17, 2024, four bids were received ranging from $1,225,220 to $1,406,000. The apparent low bidder is W. M. Lyles Co. (W. M. Lyles) with a bid of $1,225,220 (bid results provided for reference in Table 1).

Staff has verified W. M. Lyles’s references and qualifications, and recommends the Council adopt a Resolution (Attachment 1) awarding a contract (Attachment 2) to W.

M. Lyles in the amount of $1,225,220 (bid schedule provided as Attachment 1.A).

Table 1. Bid Results
Company Name Bid Amount
J JR Filanc Construction $1,378,000
GSE Construction Co. $1,324,500
James C. Cushman, Inc. $1,406,000
W. M. Lyles Co.$1,225,220
Construction Management
On September 19, 2024, staff issued a formal Request for Proposals (RFP) for Construction Management, Inspection and Administration Services. On October 17, 2024 Packet Page 57

three proposals were received and were evaluated by a review panel, and MNS Engineers, Inc. (MNS) was selected to perform the work based on the following:
Understanding of the Scope of Work to be Performed
Methods, Schedule and Procedures to be Used
Management, Personnel and Experience
Consultation and Coordination with the City of Pismo Beach MNS’s cost proposal for construction management, inspection, and administration services is provided as Attachment 1.B. Adoption of the Resolution (Attachment 1) will also award a contract (Attachment 3) to MNS for these services.

Conclusion and Recommendation
Staff recommends the Council adopt a Resolution (Attachment 1) authorizing the City Manager to enter into a contract with W. M. Lyles in the amount of $1,225,220 for construction of the WWTP Clarifiers Equipment Replacement Project; and enter into a Professional Services Agreement with MNS in the amount of $246,272 for Construction Management, Inspection and Administration Services.

FISCAL IMPACT:

The fiscal impact of adopting the subject Resolution is a total estimated project cost of $1,733,036 to construct the project. The total estimated cost also includes construction management, engineering services during construction, and a 20% contingency. The Fiscal Year (FY) 2025 budget includes $1,733,294 for completion of the WWTP Improvements project. There are currently sufficient budgeted funds in the Wastewater Enterprise Fund to support the two contracts. The estimated project costs are show in Table 2 below.

Table 2. FY 2025 Project Funding
Description Amount
Available Project Budget – Wastewater Enterprise Fund
WWTP Improvements Project Budget $1,733,294
Project Cost
Construction Costs (W. M. Lyles) $1,225,220
20% Contingency 245,044
CM Costs (MNS)246,272
Engineering Services During Construction Costs (Cannon)16,500 Total Project Cost $1,773,036
Remaining Budget $258
Packet Page 58

ATTACHMENTS:

1. Resolution

1.A. Exhibit A to Resolution: W. M. Lyles Bid Schedule

1.B. Exhibit B to Resolution: MNS Cost Proposal

2. W. M. Lyles Construction Contract

3. MNS Professional Services Agreement
Prepared by:

Erin Olsen, Senior Management Analyst
Submitted by: Mike James, Assistant City Manager/Acting Director of Public Works City Manager Approval:

Packet Page 59

RESOLUTION NO. R-2024-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA AUTHORIZING THE CITY MANAGER TO:

1. ENTER INTO A CONTRACT WITH W. M. LYLES CO. IN THE AMOUNT OF $1,225,220 FOR CONSTRUCTION OF THE WASTEWATER TREATMENT PLANT CLARIFIERS EQUIPMENT REPLACEMENT PROJECT; AND

2. ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH MNS ENGINEERS, INC. IN THE AMOUNT OF $246,272 FOR CONSTRUCTION

MANAGEMENT, INSPECTION AND ADMINISTRATION SERVICES
WHEREAS, a clarifier is a critical piece of equipment that separates solids from liquids during the wastewater treatment process; and
WHEREAS, the Wastewater Treatment Plant (WWTP) Clarifiers Equipment Replacement project consists of the includes removal and replacement of circular spiral blade, cage drive clarifiers, walkway and platform with handrails, and other appurtenances necessary to rehabilitate Clarifier #1 and Clarifier #2; and WHEREAS, the project is one of several identified in the larger WWTP Improvements project authorized by the City Council in August of 2020; and WHEREAS, the project was advertised for construction bids and the apparent low bidder is W. M. Lyles Co. with a bid of $1,225,220; and
WHEREAS, staff issued a formal Request for Proposals, received three proposals and a review panel selected MNS Engineers, Inc. to perform the work; and WHEREAS, there are currently sufficient budgeted funds in the Wastewater Enterprise Fund to support the two contracts.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to enter into a contract with W. M. Lyles Co. in the amount of $1,225,220 for construction of the WWTP Clarifiers Equipment Replacement Project (bid schedule provided as Exhibit A); and enter into a Professional Services Agreement with MNS Engineers, Inc. in the amount of $246,272 for Construction Management, Inspection and Administration Services (cost proposal provided as Exhibit B).

UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 19th day of November 2024, by the following vote:

AYES:

NOES:

Attachment 1
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ABSENT:

ABSTAIN:

RECUSED:

Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Pismo Beach, California, on _______________________. ________________________
Erica Inderlied, City Clerk
Attachment 1
Packet Page 61

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Attachment 1.A
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Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul

1. Pre-Construction Phase

2. Construction Phase

3. Post-Construction Phase
Role Staff Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul Project Manager Megan Panofsky 4 4 8 $275.00 $287.00 $300.00 2,248$ Assistant Resident Engineer Tyler Purvis 16 24 2 2 2 2 2 2 2 54 $210.00 $219.00 $229.00 11,682$ Sr. Construction Inspector TBD 8 4 12 $185.00 $193.00 $202.00 2,252$ Office Engineer Laurie Jones 8 20 28 $135.00 $141.00 $147.00 3,900$ 03652222222200000000000 102 20,082$
Project Manager Megan Panofsky 4 4 2 4 4 2 20 $275.00 $287.00 $300.00 5,870$ Assistant Resident Engineer Tyler Purvis 40 40 8 2 2 2 8 40 40 8 190 $210.00 $219.00 $229.00 42,610$ Sr. Construction Inspector TBD 172 172 40 172 172 40 768 $185.00 $193.00 $202.00 151,680$ Office Engineer Laurie Jones 16 16 12 2 2 2 16 16 12 8 102 $135.00 $141.00 $147.00 14,718$ 0 0 0 0 0 0 0 0 232 232 62 4 4 4 24 232 228 58 0 1,080 214,878$ Project Manager Megan Panofsky 22 4 $275.00 $287.00 $300.00 1,200$ Assistant Resident Engineer Tyler Purvis 16 8 24 $210.00 $219.00 $229.00 5,496$ Office Engineer Laurie Jones 12 16 28 $135.00 $141.00 $147.00 4,116$ 000000000000000003026 56 10,812$
0 36 52 2 2 2 2 2 2 2 232 232 62 4 4 4 24 232 228 88 26 1,238 245,772$ Direct Expenses TOTAL COST
Field/ODCs 500$
DIRECT EXPENSES SUB-TOTAL 500$
246,272$
Notes:

1. CM NTP assumed as Dec 2024

2. Contractor NTP assumed as Dec 2024. Assume 7-month procurement window for first clarifier.

3. Used an average of 172 hours per month based upon 8 hour working days with no overtime.

4. Annual escalation of hourly rates applied at 4.5% starting Jan 2025.

5. Inspector hourly rates subject to increase depending upon DIR PW rate increases

6. Any night work will be at $7/hour for PW night differential.

SUBTOTAL
Task 1: Pre-Construction Phase
Task 3: Post-Construction Phase
Construction Management and Inspection Services
Pismo Beach Wastewater Treatment Plant Clarifiers Equipment Replacement Project TOTAL
HOURS
2024 HOURLY
RATE
2026

TOTAL COST
City of Pismo Beach
2025 2026
2024
Project Schedule

CONSTRUCTION MANAGEMENT TOTAL

TOTAL HOURS
HOURLY
RATE
2025
HOURLY
RATE
2024
Task 2: Construction Phase

SUBTOTAL
2025
Tasks
2026

SUBTOTAL
Attachment 1.B
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Construction Services Agreement (Rev. 2/2/2018)

CITY OF PISMO BEACH

CONSTRUCTION SERVICES AGREEMENT
This Construction Services Agreement (“AGREEMENT”) is made and entered into as of the date the AGREEMENT is fully executed by all parties (the “Effective Date”), by and between the City of Pismo Beach, a municipal corporation ("CITY"), and W. M. Lyles Co., a corporation ("CONTRACTOR"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

I. SCOPE OF WORK
CONTRACTOR shall perform within the time set forth in Article 2 of this AGREEMENT and shall furnish at its own cost all labor, materials, equipment, tools, utility services, and transportation and perform and complete all work required in connection with the construction of removal and replacement of circular spiral blade, cage drive clarifiers, walkway and platform with handrails, and other appurtenances necessary to rehabilitate Clarifier #1 and Clarifier #2 for the Wastewater Treatment Plant Clarifiers Equipment Replacement Project (hereinafter “Project”).

By entering into this AGREEMENT, CONTRACTOR acknowledges that there may be other contractors on the site whose work will be coordinated with that of its own. CONTRACTOR expressly warrants and agrees that it will cooperate with other contractors and will do nothing to delay, hinder, or interfere with the work of other separate contractors, CITY, the Project Manager, the Public Works Director/City Engineer, or utilities. CONTRACTOR also expressly agrees that, in the event its work is hindered, delayed, interfered with, or otherwise affected by a separate contractor, its sole remedy will be a direct action against the separate contractor. To the extent allowed by law, CONTRACTOR will have no remedy, and hereby expressly waives any remedy against CITY, the Project Manager, or the Public Works Director/City Engineer on account of delay, hindrance, interference or other events caused by a separate contractor.

II. TIME FOR PROJECT COMPLETION
All of CONTRACTOR’s work on the Project shall be completed within durations established for the individual activities as set forth in the Project Construction Schedule. All work shall commence fifteen (15) calendar days after receiving a written Notice to Proceed from CITY or Project Manager, if a Project Manager is employed by CITY on the Project. CONTRACTOR shall refer to the invitations for bids, and Project Plans and Specifications, all of which, as set forth below, are incorporated herein by reference, for contractual obligations regarding individual activity durations. The aggregate sum total work of all individual Prime Contractors to CITY comprises the entire “Project” and shall be commenced and completed in conformance with the Project Construction Schedule. The entire Project shall be completed within 85 working days (“Contract Time”) allocated as shown below:
• 41 working days – April 1, 2025 to May 28, 2025
• 44 working days – September 1, 2025 to October 31, 2025 III. THE CONTRACT SUM
CITY shall pay to CONTRACTOR for the performance of this AGREEMENT, subject to any additions and deductions provided in the Project documents, the sum of one million two hundred twenty-five thousand two hundred twenty dollars ($1,225,220).

IV. PROGRESS PAYMENTS
Based upon Applications for Payment submitted to the Public Works Director/City Engineer by CONTRACTOR and Certificates for Payment issued by the Public Works Director/City Engineer, CITY 2 of 10
Construction Services Agreement (Rev. 2/2/2018)
shall make progress payments on account of the Contract Sum to CONTRACTOR as provided in the General Conditions.

This AGREEMENT is subject to the provisions of Article 1.7 (commencing at Section 20104.50) of Division 2, Part 3 of the Public Contract Code regarding prompt payment of contractors by local governments. Article 1.7 mandates certain procedures for the payment of undisputed and properly submitted payment requests within 30 days after receipt, for the review of payment requests, for notice to CONTRACTOR of improper payment requests, and provides for the payment of interest on progress payment requests which are not timely made in accordance with that Article. This AGREEMENT hereby incorporates the provisions of Article 1.7 as though fully set forth herein.

This AGREEMENT is also subject to the provisions of Public Contract Code Section 9204, which provides for the submission and resolution of specified claims by CONTRACTOR, including provisions governing the type of claims that may be submitted, the time to respond to such claims, and alternative dispute resolution procedures. The provisions of Section 9204 are incorporated herein by reference, and to the extent CONTRACTOR asserts a claim specified by Section 9204, CONTRACTOR shall comply with all provisions set forth in Section 9204 in submitting a claim to CITY.

V. RETENTION OF SECURITIES
Public Contract Code Section 22300 permits the substitution of securities for any monies withheld by CITY to ensure performance under a contract, at the request and expense of CONTRACTOR.

Substitution of securities shall not be required in contracts in which there will be financing provided by the Farmers Home Administration of the United States Department of Agriculture pursuant to the Consolidated Farm and Rural Development Act (7 U.S.C. Sec. 1921 et seq.), and where federal regulations or policies, or both, do not allows the substitution of securities. Alternatively, CONTRACTOR may request that CITY make payment of retention earned directly to an escrow agent at the expense of CONTRACTOR. At the expense of CONTRACTOR, CONTRACTOR may direct the investment of the payments into securities and CONTRACTOR shall receive the interest earned on the investments upon the same terms provided for in this section for securities deposited by CONTRACTOR. Upon satisfactory completion of the contract, CONTRACTOR shall receive from the escrow agent all securities, interest, and payments received by the escrow agent from CITY, pursuant to the terms of this section.

The escrow agreement entered into pursuant to this section must be substantially similar to the form included in Public Contract Code Section 22300(e). CONTRACTOR shall obtain the written consent of its surety to such escrow agreement. Securities eligible for investment under this section shall include those listed in Section 16430 of the Government Code, bank or savings and loan certificates of deposit, interest-bearing demand deposit accounts, standby letters of credit, or any other security mutually agreed to by CONTRACTOR and CITY.

In accordance with Public Contract Code Section 22300(d)(1), if CONTRACTOR elects to receive interest on moneys withheld in retention by CITY, CONTRACTOR shall, at the request of any subcontractor performing more than five percent of CONTRACTOR’s total bid, make that option available to the subcontractor regarding any moneys withheld in retention by CONTRACTOR from the subcontractor.

VI. INDEMNITY, DEFENSE AND HOLD HARMLESS AGREEMENT
To the fullest extent permitted by law, CONTRACTOR shall indemnify, defend, and hold harmless the CITY, and its elected officials, officers, employees, volunteers, and agents (“CITY Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, Attachment 2
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Construction Services Agreement (Rev. 2/2/2018)
including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of CONTRACTOR’s performance or CONTRACTOR’s failure to perform its obligations under this AGREEMENT or out of the operations conducted by CONTRACTOR, except for such loss or damage arising from the active negligence, sole negligence, or willful misconduct of CITY. In the event CITY Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONTRACTOR’s performance of this AGREEMENT, CONTRACTOR shall provide a defense to CITY Indemnitees or at CITY’s option, reimburse CITY Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.

Payment by CITY is not a condition precedent to enforcement of the indemnities in this section. In the event of any dispute between CONTRACTOR and CITY, as to whether liability arises from the active negligence, sole negligence, or willful misconduct of CITY or its officers, employees, or agents, CONTRACTOR will be obligated to pay for CITY’s defense until such time as a final judgment has been entered adjudicating CITY as having been actively negligent, solely negligent, or as having engaged in willful misconduct. CONTRACTOR will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorneys' fees, expert fees, and costs of litigation. The provisions of this Section VI shall survive completion of CONTRACTOR’s services or the termination of this AGREEMENT.

VII. PREVAILING WAGES

A. Wage rates for this Project shall be in accordance with the General Wage Determination Made by the Director of Industrial Relations Pursuant To California Labor Code, Part 7, Chapter 1, Article 2, Sections 1770, 1773 and 1773.1, for San Luis Obispo County. Wage rates shall conform with those posted at 760 Mattie Road, Pismo Beach, and the Project site.

B. The following Labor Code sections are hereby referenced and made a part of this AGREEMENT:

1. Section 1775 - Penalty for Failure to Comply with Prevailing Wage Rates.

2. Section 1777.4 - Apprenticeship Requirements.

3. Section 1777.5 - Apprenticeship Requirements.

4. Section 1813 - Penalty for Failure to Pay Overtime.

5. Sections 1810 and 1811 - Working Hour Restrictions.

6. Section 1775 - Payroll Records.

7. Section 1773.8 - Travel and Subsistence Pay.

VIII. RECORD AUDIT

In accordance with Government Code, Section 8546.7, records of both CITY and CONTRACTOR shall be subject to examination and audit by the Auditor General for a period of three (3) years after final payment.

IX. CERTIFICATIONS

In addition to certification and licensing requirements identified elsewhere in this agreement, CONTRACTOR shall maintain the following certifications for the duration of this AGREEMENT:

A. None

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Construction Services Agreement (Rev. 2/2/2018)
X. FINAL PAYMENT

Final payment, constituting the entire unpaid balance of the Agreement Sum, shall be paid by CITY to CONTRACTOR no sooner than thirty-five (35) days after a Notice of Completion has been recorded, unless otherwise stipulated in the Notice of Completion, provided the work has then been completed, the AGREEMENT fully performed, and a final Certificate for Payment has been issued by the Public Works Director/City Engineer.

XI. CONTRACTOR'S FAILURE TO PROCURE COMPLETION OF PROJECT

In the event CONTRACTOR fails to furnish tools, equipment, or labor in the necessary quantity or quality, or fails to prosecute the work or any part thereof contemplated by this AGREEMENT in a diligent and workmanlike manner, and if CONTRACTOR for a period of three (3) calendar days after receipt of written demand from CITY or its designated representative to do so, fails to furnish tools, equipment, or labor in the necessary quantity or quality, and to prosecute its work and all parts thereof in a diligent and workmanlike manner, or after commencing to do so within said three (3) calendar days, fails to continue to do so; then CITY may exclude CONTRACTOR from the premises, or any portion thereof, and take possession of said premises or any portion thereof, together with all material and equipment thereon, and may complete the work contemplated by this AGREEMENT or any portion of said work, either by furnishing the tools, equipment, labor or material necessary, or by letting the unfinished portion of said work, or the portion taken over by CITY to another contractor or by a combination of such methods. In any event, the procuring of the completion of said work, or the portion thereof taken over by CITY, shall be a charge against CONTRACTOR, and may be deducted from any money due or becoming due to CONTRACTOR from CITY, or CONTRACTOR shall pay CITY the amount of said charge, or the portion thereof unsatisfied. The sureties, provided for under this AGREEMENT shall become liable for payment should CONTRACTOR fail to pay in full any said cost incurred by CITY.

XII. INSURANCE

A. Prior to the beginning of and throughout the duration of the Project, CONTRACTOR and its subcontractors shall maintain insurance in conformance with the requirements set forth below.

CONTRACTOR may use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth herein, CONTRACTOR agrees to amend, supplement or endorse the existing coverage to do so.

CONTRACTOR acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to CONTRACTOR or its subcontractors in excess of the limits and coverage identified in this AGREEMENT and which is applicable to a given loss, claim or demand, will be equally available to CITY.

CONTRACTOR shall provide the following types and amounts of insurance:

1. General liability insurance. CONTRACTOR shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, and a $2,000,000 completed operations aggregate. The policy must include contractual liability that has not been amended. Any endorsement restricting standard Insurance Services Office (ISO) “insured contract” language will not be accepted.

Attachment 2
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Construction Services Agreement (Rev. 2/2/2018)

2. Automobile liability insurance. CONTRACTOR shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 (06/92) covering bodily injury and property damage for all activities of CONTRACTOR arising out of or in connection with the Project, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

3. Workers’ compensation insurance. CONTRACTOR shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000) for CONTRACTOR’s employees in accordance with the laws of the State of California, Section 3700 of the Labor Code et seq. In addition, CONTRACTOR shall require each subcontractor to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California for all of the subcontractor’s employees.

4. CONTRACTOR shall submit to CITY, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of CITY, its officers, agents, employees and volunteers.

5. Pollution liability insurance. Environmental Impairment Liability Insurance shall be written on a CONTRACTOR’s Pollution Liability form or other form acceptable to CITY providing coverage for liability arising out of sudden, accidental and gradual pollution and remediation. The policy limit shall be no less than $1,000,000 dollars per claim and in the aggregate. All activities contemplated in this AGREEMENT shall be specifically scheduled on the policy as “covered operations.” The policy shall provide coverage for the hauling of waste from the project site to the final disposal location, including non- owned disposal sites.

6. Products/completed operations coverage. Coverage shall extend a minimum of three (3) years after project completion and shall be included on behalf of the insured for covered claims arising out of the actions of independent contractors. If the insured is using subcontractors, the Policy must include work performed “by or on behalf” of the insured. Policy shall contain no language that would invalidate or remove the insurer’s duty to defend or indemnify for claims or suits expressly excluded from coverage.

Policy shall specifically provide for a duty to defend on the part of the insurer. The CITY, its officials, officers, agents, and employees, shall be included as insureds under the policy.

B. Other provisions or requirements:

1. Proof of insurance. CONTRACTOR shall provide certificates of insurance to CITY as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for Workers’ Compensation. Insurance certificates and endorsements must be approved by CITY’s Risk Manager prior to commencement of performance.

CITY’s Risk Manager or City Attorney may waive the requirement of any insurance policy set forth herein if he/she determines that such a policy is not commercially available to CONTRACTOR, or if the risk to CITY is sufficiently minimal to render such insurance unnecessary. If such a policy is commercially available, additional cost to CONTRACTOR in obtaining such a policy shall not be a basis upon which the insurance requirement will be waived. Current certification of insurance shall be kept on file with CITY at all times during the term of AGREEMENT. CITY reserves the right to require complete, certified copies of all required insurance policies, including endorsements to such policies, at any time.
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Construction Services Agreement (Rev. 2/2/2018)

2. Duration of coverage. CONTRACTOR shall procure and maintain for the duration of the AGREEMENT insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Project hereunder by CONTRACTOR, his agents, representatives, employees or subcontractors. CONTRACTOR must maintain general liability and umbrella or excess liability insurance for as long as there is a statutory exposure to completed operations claims. CITY and its officers, elected officials, employees, and agents shall continue as additional insureds under such policies.

3. Primary/noncontributing. Coverage provided by CONTRACTOR shall be primary and any insurance or self-insurance procured or maintained by CITY shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of CITY before CITY’s own insurance or self-insurance shall be called upon to protect it as a named insured.

4. CITY’s rights of enforcement. In the event any policy of insurance required under this AGREEMENT does not comply with these requirements or is canceled and not replaced, CITY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by CITY will be promptly reimbursed by CONTRACTOR or CITY will withhold amounts sufficient to pay premium from CONTRACTOR payments. In the alternative, CITY may terminate this AGREEMENT.

5. Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by CITY’s Risk Manager.

6. Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against CITY, its elected or appointed officers, agents, officials, employees, and volunteers or shall specifically allow CONTRACTOR or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. CONTRACTOR hereby waives its own right of recovery against CITY, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

7. Enforcement of contract provisions (non-estoppel). CONTRACTOR acknowledges and agrees that any actual or alleged failure on the part of CITY to inform CONTRACTOR of non-compliance with any requirement imposes no additional obligations on CITY nor does it waive any rights hereunder.

8. Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance.

Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If CONTRACTOR maintains higher limits than the minimums shown above, CITY requires and shall be entitled to coverage for the higher limits maintained by CONTRACTOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to CITY.

Attachment 2
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Construction Services Agreement (Rev. 2/2/2018)

9. Notice of cancellation. CONTRACTOR agrees to oblige its insurance agent or broker and insurers to provide to CITY with a thirty (30) day notice of cancellation (except for nonpayment, for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. In the event CONTRACTOR’S policy of insurance cannot be endorsed to provide this notice of cancellation, CONTACTOR shall provide CITY notice of such cancellation, in writing, not later than 24 hours following the effective time of such cancellation.

10. Additional insured status. General liability and automobile insurance policies shall provide or be endorsed to provide that CITY and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. Each such insurance policy shall contain language substantially similar to the following clause:
"The City of Pismo Beach, its elected and appointed officials, officers, employees and agents are named as additional insureds as respects operations of the named insured performed under contract with the City of Pismo Beach."

11. Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to CITY and approved of in writing by CITY’s Risk Manager or City Attorney.

12. Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that CONTRACTOR’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

13. Pass-through clause. CONTRACTOR agrees to ensure that its subconsultants, subcontractors, and any other party providing any work on the Project under the direction of CONTRACTOR, provide the same minimum insurance coverage and endorsements required of CONTRACTOR. CONTRACTOR agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section.

CONTRACTOR agrees that upon request, all agreements with consultants, subcontractors, and others engaged in performing work on the Project will be submitted to CITY for review.

14. CITY’s right to revise requirements. CITY reserves the right at any time during the term of the AGREEMENT to change the amounts and types of insurance required by giving CONTRACTOR a ninety (90) day advance written notice of such change. If such change results in substantial additional cost to CONTRACTOR, CITY and CONTRACTOR may renegotiate CONTRACTOR’s compensation.

15. Self-insured retentions. Any deductibles or self-insured retention must be declared to and approved by CITY. At the option of CITY, either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects CITY, its elected and appointed officials, employees and volunteers, or CONTRACTOR shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. Self-insurance will not be considered to comply with this paragraph unless approved by CITY.

16. Timely notice of claims. CONTRACTOR shall give CITY prompt and timely notice of claims made or suits instituted that arise out of or result from CONTRACTOR’s performance under this AGREEMENT, and that involve or may involve coverage under any of the required liability policies.
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17. Additional insurance. CONTRACTOR shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Project.

XIII. CONTRACTOR'S LICENSE
CONTRACTOR must possess at the time of commencing work and throughout the Project duration, a Contractor's License, issued by the State of California, which is current and in good standing.

CONTRACTOR shall ensure that any subcontractor working on the Project possesses at the time of commencing work and throughout the Project duration, a Contractor's License, issued by the State of California, which is current and in good standing.

XIV. REGISTRATION REQUIREMENTS
Pursuant to Section 1771.1(a) of the Labor Code:
“A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.” CONTRACTOR must be registered with the Department of Industrial Relations (DIR) of the State of California in order to be eligible to work on public works projects. CONTRACTOR must ensure registration with the DIR that is active and in good standing.

Except as otherwise provided in Labor Code Section 1771.1(a), no contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

XV. CORPORATION IN GOOD STANDING
If CONTRACTOR is a corporation, the undersigned hereby represents and warrants that the corporation is duly incorporated and in good standing in the State of California, and that the undersigned is authorized to act for and bind the corporation.

XVI. PROVISIONS REQUIRED BY LAW
Each and every provision of law and clause required by law to be inserted in this AGREEMENT shall be deemed to be inserted herein and the AGREEMENT shall be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted, or is not currently inserted, then upon application of either party the AGREEMENT shall forthwith be physically amended to make such insertion or correction.

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XVII. SUBSURFACE HAZARDOUS MATERIALS
A. Pursuant to Public Contract Code Section 7104, in the event the Project includes trenches or other excavations extend deeper than four (4) feet below the surface, CONTRACTOR shall promptly, and before the following conditions are disturbed, notify CITY in writing of any:

1. Material that CONTRACTOR believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II or Class III disposal site in accordance with the provisions of existing law;

2. Subsurface or latent physical conditions at the site differing from those indicated in the Project specifications;

3. Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in the Project or the character provided for in the CONTRACT.

B. Upon receipt of said notification CITY will investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in CONTRACTOR's cost of or the time required for performance of any part of the Project, CITY will issue a change order under the procedures described in the General Conditions.

C. In the event that a dispute arises between CITY and CONTRACTOR whether the conditions materially differ, or involve hazardous waste or cause a decrease or increase in CONTRACTOR's cost of or time required for performance of any part of the Project, CONTRACTOR shall not be excused from any scheduled completion date provided for by the AGREEMENT, but shall proceed with all work to be performed under the AGREEMENT.

CONTRACTOR shall retain any and all rights provided either by AGREEMENT or by law which pertain to the resolution of disputes and protests between the contracting parties.

XVIII. COMPONENT PARTS OF THE CONTRACT
This AGREEMENT entered into consists of the following CONTRACT DOCUMENTS, all of which are component parts of the AGREEMENT as if herein set out in full or attached hereto:

In addition, all Change Orders and Work Directive Changes authorizing additions, deletions, or modifications, and all appendices, bulletins and addenda as prepared prior to the date of opening Bids setting forth any modifications or corrections or interpretations of any of said documents. In the event of any conflict between the provisions thereof, the terms of said documents shall control over each other in the following order:

1. Agreement

2. Change Orders and Work Directive Changes

3. Addenda

4. Notice to Bidders

5. Contract Proposal

6. Special Provisions

7. Technical Provisions

8. Contract Plans

9. City of Pismo Beach Standard Specifications and Drawings

10. Standard Specifications for Public Works Construction, “Greenbook,” 2015 edition, or the latest edition thereof
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11. Standard Plans for Public Works Construction, “Greenbook,” 2015 edition, or the latest edition thereof

12. California State Department of Transportation Standard Specifications, latest edition, when specifically referenced in the plans.

All of the above named CONTRACT DOCUMENTS are intended to be complementary. Work required by one of the above named CONTRACT DOCUMENTS and not by others shall be done as if required by all.

XIX. ENTIRE CONTRACT
This AGREEMENT constitutes the entire contract of the parties. No other agreements or contracts, whether oral or written, pertaining to the work to be performed, exists between the parties. This AGREEMENT can be modified only by an amendment in writing, signed by both parties.

IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed the day and year last written below.

CITY:

City of Pismo Beach, a Municipal Corporation
Signed:

Name: Mike James
Title: Acting Director of Public Works
Dated: ________________________________
Signed:

Name: Jorge E. Garcia
Title: City Manager
Dated: ________________________________
Address for giving notice (See Section XVIII):
760 Mattie Road, Pismo Beach, CA 93449
ATTEST:

Signed:

Name: Erica Inderlied
Title: City Clerk
APPROVED AS TO FORM:

Signed:

Name: David M. Fleishman
Title: City Attorney
CONTRACTOR:

W. M. Lyles Co.

Signed:

Name: ________________________________
Title: _________________________________
Dated: ________________________________
Address for giving notice:
______________________________________
______________________________________
Email address for official communications:
______________________________________
Vendor Representative:

Name/Title: ____________________________
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CITY OF PISMO BEACH

VENDOR AGREEMENT FOR PROFESSIONAL SERVICES
This Vendor Agreement for Professional Services (“AGREEMENT”) is made and entered into as of the date the AGREEMENT is fully executed by all parties (the “Effective Date”), by and between the City of Pismo Beach, a municipal corporation (“CITY”), and MNS Engineers, Inc. (“VENDOR”). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

RECITALS:

CITY wishes to retain the services of an experienced and qualified VENDOR to provide the following services:

Construction Management, Inspection and Administrative Services for the WWTP Clarifiers Equipment Replacement Project
VENDOR represents and warrants that it is qualified to perform those services.

AGREEMENT:

I. SERVICES TO BE PERFORMED BY VENDOR
VENDOR will provide the services listed in the Scope of Services attached hereto as Exhibit A.

VENDOR warrants that all work and services set forth in the Scope of Services will be performed in a competent, professional and satisfactory manner. Extra work beyond that described in the Scope of Services is not authorized without the express written approval of CITY. VENDOR shall request and receive written approval prior to performing any extra work. Any work beyond that reflected in the approved Scope of Services shall not be compensated by CITY unless prior written approval was provided under this paragraph. To the extent that Exhibit A is a proposal from VENDOR, such proposal is incorporated only for the description of the Scope of Services and no other terms and conditions from any such proposal shall apply to this AGREEMENT unless specifically agreed to by CITY in writing.

II. TERM
Unless earlier terminated in accordance with Section IV below, or unless the Scope of Services are substantially completed, the AGREEMENT will continue in full force and effect from the Effective Date through June 30, 2026. Upon mutual written agreement, the term of this AGREEMENT can be extended annually under the same terms for an additional one (1) year period, or longer as the parties agree in writing.

III. COMPENSATION
A. VENDOR’s Fee
For services rendered pursuant to this AGREEMENT, VENDOR will be paid in accordance with the Compensation Schedule attached hereto as Exhibit B. However, in no event will the total amount of money paid VENDOR, for services initially contemplated by this AGREEMENT and associated expenses, exceed the sum of two hundred forty-six thousand two hundred seventy-two dollars ($246,272), unless otherwise first approved in writing by CITY. Should this AGREEMENT be extended pursuant to Section II, VENDOR’s fee may be adjusted upon the written agreement of the parties, in the form of an amendment to this AGREEMENT. 2 of 12
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B. Schedule of Payment
VENDOR will submit invoices monthly for actual services performed and associated expenses.

Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If CITY disputes any of VENDOR’s fees it shall give written notice to VENDOR within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. Any final payment under this AGREEMENT shall be made within forty-five (45) days of receipt of an invoice therefor.

IV. TERMINATION OF AGREEMENT
A. CITY may at any time, for any reason, with or without cause, suspend or terminate this AGREEMENT, or any portion hereof, by serving upon VENDOR at least ten (10) days' prior written notice. Upon receipt of said notice, VENDOR shall immediately cease all work under this AGREEMENT, unless the notice provides otherwise. If CITY suspends or terminates a portion of this AGREEMENT, such suspension or termination shall not make void or invalidate the remainder of this AGREEMENT.

B. In the event this AGREEMENT is terminated pursuant to this Section, CITY shall pay to VENDOR the actual value of the work performed up to the time of termination, provided that the work performed is of value to CITY. Upon termination of the AGREEMENT pursuant to this Section, VENDOR will submit an invoice to CITY pursuant to Section III.

V. FORCE MAJEURE
If any party fails to perform its obligations because of strikes, lockouts, labor disputes, embargoes, "acts of God," inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental control, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond the reasonable control of the party obligated to perform, then that party’s performance shall be excused for a period equal to the period of such cause for failure to perform.

VI. RETENTION OF FUNDS
VENDOR authorizes CITY to deduct from any amount payable to VENDOR (whether or not arising out of this AGREEMENT) any amounts the payment of which may be in dispute or that are necessary to compensate CITY for any losses, costs, liabilities, or damages suffered by CITY, and all amounts for which CITY may be liable to third parties, by reason of VENDOR’s acts or omissions in performing or failing to perform VENDOR’s obligations under this AGREEMENT. In the event that any claim is made by a third party, the amount or validity of which is disputed by VENDOR, or any indebtedness exists that appears to be the basis for a claim of lien, CITY may withhold from any payment due, without liability for interest because of the withholding, an amount sufficient to cover the claim. The failure of CITY to exercise the right to deduct or to withhold will not, however, affect the obligations of VENDOR to insure, indemnify, and protect CITY as elsewhere provided in this AGREEMENT.

VII. CITY REPRESENTATIVE
The Capital Projects Manager is designated as the “City Representative,” authorized to act in its behalf with respect to the work and services specified in this AGREEMENT and to make all decisions in connection with this AGREEMENT. Whenever approval, directions, or other actions are required by Attachment 3
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CITY under this AGREEMENT, those actions will be taken by CITY Representative, unless otherwise stated. CITY’s City Manager has the right to designate another CITY Representative at any time, by providing notice to VENDOR.

VIII. VENDOR REPRESENTATIVE(S)
The person(s) employed by VENDOR whose name(s) are set forth immediately following the signatures of the parties executing this AGREEMENT are designated as being the representative(s) of VENDOR authorized to act on its behalf with respect to the work specified in this AGREEMENT and make all decisions in connection with this AGREEMENT.

IX. INDEPENDENT CONTRACTOR
VENDOR is, and at all times will remain as to CITY, a wholly independent contractor. Neither CITY nor any of its elected officials, officers, employees or agents will have control over the conduct of VENDOR or any of VENDOR’s employees, except as otherwise set forth in this AGREEMENT and then only as to the results to be accomplished and not the method by which VENDOR provides the Scope of Services. VENDOR may not, at any time or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of CITY.

X. BUSINESS LICENSE
VENDOR must obtain a CITY business license prior to the start of work under this AGREEMENT, unless VENDOR is qualified for an exemption.

XI. OTHER LICENSES AND PERMITS
VENDOR warrants that it has all professional, contracting and other permits and licenses required to undertake the work contemplated by this AGREEMENT.

XII. VENDOR’S ACCOUNTING RECORDS; OTHER PROJECT RECORDS A. VENDOR shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by CITY that relate to the performance of services under this AGREEMENT. VENDOR shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services.

B. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. VENDOR shall provide free access to the representatives of CITY or its designees at reasonable times to such books and records; shall give CITY the right to examine and audit said books and records; shall permit CITY to make transcripts or copies therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this AGREEMENT. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. Upon completion of, or in the event of termination or suspension of this AGREEMENT, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this AGREEMENT shall become the sole property of CITY and may be used, reused, or otherwise disposed of by CITY without the permission of VENDOR. With respect to computer files, VENDOR shall make available to CITY, at VENDOR's office and upon reasonable written request by CITY, the necessary computer software and hardware for purposes of accessing, compiling, transferring, copying and/or 4 of 12
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printing computer files. VENDOR hereby grants to CITY all right, title, and interest, including any copyright, in and to the documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared by VENDOR in the course of providing the services under this AGREEMENT.

C. All plans, studies, sketches, drawings, reports, and specifications as herein required are the property of CITY, whether the work for which they are made be executed or not. In the event this AGREEMENT is terminated, and at the end of the term of this AGREEMENT, all such plans, studies, sketches, drawings, electronic documentation, reports, and specifications shall be delivered immediately to CITY. VENDOR may retain one copy of each document for VENDOR’S records, but shall have no proprietary rights to them. CITY agrees to indemnify VENDOR against any damages caused by the unauthorized re-use of said documents.

XIII. INDEMNIFICATION
A. Non-design, non-construction Professional Services:

To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), VENDOR shall indemnify, defend, and hold harmless CITY, and its elected officials, officers, employees, volunteers, and agents (“CITY Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of VENDOR’s performance or VENDOR’s failure to perform its obligations under this AGREEMENT or out of the operations conducted by VENDOR, including CITY’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of CITY. In the event CITY Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from VENDOR’s performance of this AGREEMENT, VENDOR shall provide a defense to CITY Indemnitees or at CITY’s option, reimburse CITY Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.

B. Non-design, construction Professional Services:

To the extent the Scope of Services involve a “construction contract” as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph A. To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), VENDOR shall indemnify, defend, and hold harmless the CITY, and its elected officials, officers, employees, volunteers, and agents (“CITY Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of VENDOR’s performance or VENDOR’s failure to perform its obligations under this AGREEMENT or out of the operations conducted by VENDOR, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of CITY. In the event CITY Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from VENDOR’s performance of this AGREEMENT, VENDOR shall provide a defense to CITY Indemnitees or at CITY’s option, reimburse CITY Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.

C. Design Professional Services:

In the event VENDOR is a "design professional," and the Scope of Services require VENDOR to provide “design professional services” as those phrases are used in Civil Code Section 2782.8, this paragraph shall apply in place of paragraphs A or B. To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8) VENDOR shall indemnify, defend and hold harmless CITY and its elected officials, officers, Attachment 3
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employees, volunteers and agents (“City Indemnitees”), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of VENDOR, except to the extent caused by the sole negligence, active negligence or willful misconduct of CITY. Negligence, recklessness or willful misconduct of any subcontractor employed by VENDOR shall be conclusively deemed to be the negligence, recklessness or willful misconduct of VENDOR unless adequately corrected by VENDOR. In the event CITY Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from VENDOR’s performance of this AGREEMENT, VENDOR shall provide a defense to CITY Indemnitees or at CITY’s option, reimburse CITY Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In no event shall the cost to defend charged to VENDOR under this paragraph exceed VENDOR’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, VENDOR shall meet and confer with other parties regarding unpaid defense costs.

D. Payment by CITY is not a condition precedent to enforcement of the indemnities in paragraph A, B, or C. In the event of any dispute between VENDOR and CITY, as to whether liability arises from the active negligence, sole negligence or willful misconduct of CITY or its officers, employees, or agents, VENDOR will be obligated to pay for CITY’s defense until such time as a final judgment has been entered adjudicating CITY as having been actively negligent, solely negligent or as having engaged in willful misconduct. Except as otherwise required by Civil Code Section 2782.8, VENDOR will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees and costs of litigation. The provisions of this Section 13 shall survive completion of VENDOR’s services or the termination of this AGREEMENT.

XIV. NON-LIABILITY OF CITY OFFICERS AND EMPLOYEES

No elected official, officer, employee, or agent of CITY will be personally liable to VENDOR, in the event of any default or breach by CITY or for any amount that may become due to VENDOR.

XV. INSURANCE

A. Without limiting VENDOR’s indemnification of CITY, and prior to commencement of the Scope of Services, VENDOR shall obtain, provide and maintain at its own expense during the term of this AGREEMENT, policies of insurance of the type and amounts described below and in a form that is satisfactory to CITY.

1. General liability insurance. VENDOR shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office (ISO) form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

2. Automobile liability insurance. If VENDOR owns vehicles used in performing the Scope of Services in any manner, VENDOR shall maintain automobile insurance at least as broad as Insurance Services Office (ISO) form CA 00 01 covering bodily injury and property damage for all activities of VENDOR arising out of or in connection with any work to be performed under this AGREEMENT, including coverage for any owned,

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hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

3. Workers’ compensation insurance. VENDOR shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000), as required by law.

4. VENDOR shall submit to CITY, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of CITY, its officers, agents, employees, and volunteers.

5. Errors and Omissions/Professional Liability. VENDOR shall maintain a policy of professional liability insurance written on a claims-made basis in an amount not less than $1,000,000. VENDOR shall also procure and pay for appropriate tail coverage for a minimum of three years following completion of the Scope of Services to cover any errors or omissions occurring during the Term. In the alternative, VENDOR may elect to obtain equivalent coverage on an occurrence basis. CITY’s Risk Manager or City Attorney may waive the requirement of professional liability insurance if he/she determines that such a policy is not commercially available to VENDOR. If such a policy is commercially available, additional cost to VENDOR in obtaining such a policy shall not be a basis upon which the insurance requirement will be waived.

B. Other provisions or requirements:

1. Proof of insurance. VENDOR shall provide certificates of insurance to CITY as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by CITY’s Risk Manager prior to commencement of performance.

Current certification of insurance shall be kept on file with CITY at all times during the term of this contract. CITY reserves the right to require complete, certified copies of all required insurance policies, including endorsements to such policies, at any time.

2. Duration of coverage. VENDOR shall procure and maintain for the duration of the AGREEMENT insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by VENDOR, its agents, representatives, employees, or subconsultants.

3. Primary/noncontributing. Coverage provided by VENDOR shall be primary and any insurance or self-insurance procured or maintained by CITY shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of CITY before CITY’s own insurance or self-insurance shall be called upon to protect it as a named insured.

4. CITY’s rights of enforcement. In the event any policy of insurance required under this AGREEMENT does not comply with these specifications or is canceled and not replaced, CITY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by CITY will be promptly reimbursed by VENDOR or CITY will withhold amounts sufficient to pay premium from VENDOR payments. In the alternative, CITY may terminate this AGREEMENT as provided in paragraph IV.

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assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by CITY’s Risk Manager.

6. Waiver of subrogation. All insurance coverage maintained or procured pursuant to this AGREEMENT shall be endorsed to waive subrogation against CITY, its elected or appointed officials, agents, officers, employees, and volunteers or shall specifically allow VENDOR or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. VENDOR hereby waives its own right of recovery against CITY, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

7. Enforcement of contract provisions (non-estoppel). VENDOR acknowledges and agrees that any actual or alleged failure on the part of CITY to inform VENDOR of non- compliance with any requirement imposes no additional obligations on CITY nor does it waive any rights hereunder.

Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If VENDOR maintains higher limits than the minimums shown above, CITY requires and shall be entitled to coverage for the higher limits maintained by VENDOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to CITY.

9. Notice of cancellation. VENDOR agrees to oblige its insurance agent or broker and insurers to provide to CITY with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. In the event VENDOR’s policy of insurance cannot be endorsed to provide this notice of cancellation, VENDOR shall provide CITY notice of such cancellation, in writing, not later than 24 hours following the effective time of such cancellation.

10. Additional insured status. General liability policies shall provide or be endorsed to provide that CITY and its officers, officials, employees, and agents shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. Each such insurance policy shall contain language substantially similar to the following clause:
"The City of Pismo Beach, its elected and appointed officials, officers, employees, and agents are named as additional insureds as respects operations of the named insured performed under contract with the City of Pismo Beach." CITY need not be named as an additional insured on professional liability insurance policies.

12. Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that VENDOR’s insurance shall apply separately to each insured

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against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

13. Pass-through clause. VENDOR agrees to ensure that its sub-consultants, sub- contractors, and any other party providing any work under the Scope of Services under the direction of VENDOR, provide the same minimum insurance coverage and endorsements required of VENDOR. VENDOR agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. VENDOR agrees that upon request, all AGREEMENTS with consultants, subcontractors, and others engaged in performing work under the Scope of Services will be submitted to CITY for review.

14. CITY’s right to revise specifications. CITY reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving VENDOR ninety (90) days' advance written notice of such change. If such change results in substantial additional cost to VENDOR, CITY and VENDOR may renegotiate VENDOR’s compensation.

15. Self-insured retentions. Any self-insured retentions must be declared to and approved by CITY. CITY reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by CITY.

16. Timely notice of claims. VENDOR shall give CITY prompt and timely notice of claims made or suits instituted that arise out of or result from VENDOR’s performance under this AGREEMENT, and that involve or may involve coverage under any of the required liability policies.

17. Additional insurance. VENDOR shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Scope of Services.

XVI. SUBCONTRACTORS

Before VENDOR retains or hires a subcontractor to provide any work, labor, or services relative to this AGREEMENT, VENDOR must:

A. Present the name and identifying information of the subcontractor that will provide any work, labor, or services to CITY;

B. Present to CITY the form of subcontract that will be used with the subcontractor for CITY’s approval, which approval will not be unreasonably withheld. Such subcontract agreement must include an indemnity agreement that is generally in accord with the indemnity obligations contained in paragraph XII of this AGREEMENT and must specifically name CITY as an indemnified party; and

C. Secure from the subcontractor evidence of insurance coverage that meets with this AGREEMENT including naming CITY as an additional insured as required by this AGREEMENT, unless such requirement is waived in writing by CITY's Risk Manager as provided in paragraph XXV below.

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XVII. CONFLICT OF INTEREST

No officer or employee of CITY may have any financial interest, direct or indirect, in this AGREEMENT, nor may any officer or employee participate in any decision relating to the AGREEMENT that affects the officer or employee’s financial interest or the financial interest of any corporation, partnership, or association in which the officer or employee is directly or indirectly interested, in violation of any law, rule or regulation.

No person may offer, give, or agree to give any officer or employee or former officer or employee, nor may any officer or employee solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation or any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any way pertaining to any program requirement, contract or subcontract, or to any solicitation or proposal.

XVIII. NOTICE

All notices, requests, demands, or other communications under this AGREEMENT will be in writing.

Notice will be sufficiently given for all purposes as follows:

A. Personal delivery. When personally delivered to the recipient; notice is effective on delivery.

B. First Class mail. When mailed first class to the last address of the recipient known to the party giving notice; notice is effective three mail delivery days after deposit in a United States Postal Service office or mailbox.

C. Certified mail. When mailed certified mail, return receipt requested; notice is effective on receipt, if delivery is confirmed by a return receipt.

D. Overnight delivery. When delivered by an overnight delivery service, charges prepaid or charged to the sender’s account; notice is effective on delivery, if delivery is confirmed by the delivery service.

E. Facsimile transmission. When sent by fax to the last fax number of the recipient known to the party giving notice; notice is effective on receipt. Any notice given by fax will be deemed received on the next business day if it is received after 5:00 p.m. (recipient’s time) or on a non- business day.

Addresses for purpose of giving notice are as set forth immediately following the signatures of the parties executing this AGREEMENT.

F. Any correctly addressed notice that is refused, unclaimed, or undeliverable because of an act or omission of the party to be notified, will be deemed effective as of the first date the notice was refused, unclaimed or deemed undeliverable by the postal authorities, messenger or overnight delivery service.

G. Either party may change its address or fax number by giving the other party notice of the change in any manner permitted by this AGREEMENT. Any change in address or fax number that is not provided to the other party will not void delivery of any notice under this AGREEMENT, and delivery to the last known address or fax number shall be deemed sufficient for notice under this AGREEMENT.

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XIX. PROHIBITION AGAINST ASSIGNMENT AND SUBCONTRACTING

This AGREEMENT and all exhibits are binding on the heirs, successors, and assigns of the parties.

The AGREEMENT may not be assigned or subcontracted by either CITY or VENDOR without the prior written consent of the other.

XX. INTERPRETATION

The terms of this AGREEMENT shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this AGREEMENT or any other rule of construction that might otherwise apply.

XXI. SEVERABILITY

If any part of this AGREEMENT is found to be in conflict with applicable laws, that part will be inoperative, null and void insofar as it is in conflict with any applicable laws, but the remainder of the AGREEMENT will remain in full force and effect.

XXII. TIME OF ESSENCE

Time is of the essence in the performance of this AGREEMENT.

XXIII. GOVERNING LAW; JURISDICTION

This AGREEMENT will be administered and interpreted under the laws of the State of California.

Jurisdiction of and venue for any litigation arising from the AGREEMENT will be in the Superior Court of the San Luis Obispo County, or in the United States District Court for the Central District of California.

XXIV. COMPLIANCE WITH STATUTES AND REGULATIONS

VENDOR will be knowledgeable of and will comply with all applicable federal, state, county and city statutes, rules, regulations, ordinances and orders. VENDOR and its subcontractor(s) shall not discriminate against any person in the performance of this AGREEMENT on the basis of race, religion, national origin, color, age, sex, sexual orientation, AIDS, HIV status, disability, or any other basis protected by state or federal law, and shall comply with applicable federal and state equal employment opportunity laws, ordinances, rules and regulations.

XXV. WAIVER OF BREACH

No delay or omission in the exercise of any right or remedy by a nondefaulting party on any default will impair the right or remedy or be construed as a waiver. A party’s consent or approval of any act by the other party requiring the party’s consent or approval will not be deemed to waive or render unnecessary the other party’s consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and will not be a waiver of any other default concerning the same or any other provision of this AGREEMENT.

XXVI. ATTORNEY’S FEES

Except as provided for in paragraph XV, in any dispute, litigation, arbitration, or other proceeding by which one party either seeks to enforce its rights under this AGREEMENT (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this AGREEMENT, the prevailing party Attachment 3
Packet Page 73

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will be awarded reasonable attorney’s fees, together with any costs and expenses, to resolve the dispute and to enforce any judgment, including post judgment attorney’s fees costs and expenses and any attorneys’ fees or costs incurred on appeal of any judgment.

XXVII. EXHIBITS

All exhibits identified in this AGREEMENT are incorporated into the AGREEMENT by this reference.

In the event of any conflict between the terms of this AGREEMENT and the terms of an exhibit, the terms of this AGREEMENT shall control. Notwithstanding the foregoing sentence, the provisions of Section XIII of this AGREEMENT shall not be altered, amended, limited or otherwise affected in any manner by any language included in an exhibit to this AGREEMENT, even if such exhibit purports to affect the provisions of Section XIII.

XXVIII. VENDOR’S AUTHORITY TO EXECUTE

The persons executing this AGREEMENT on behalf of the VENDOR warrant that:

A. the VENDOR is duly organized and existing under the appropriate State laws; B. they are duly authorized to execute this AGREEMENT on behalf of the VENDOR; C. by so executing this AGREEMENT, the VENDOR is formally bound to the provisions of this AGREEMENT; and
D. entering into this AGREEMENT does not violate any provision of any other AGREEMENT to which the VENDOR is bound.

XXIX. INTEGRATION; AMENDMENT

This AGREEMENT represents the entire understanding of CITY and VENDOR as to those matters contained in it. No prior oral or written understanding will be of any force or effect with respect to the terms of this AGREEMENT. The AGREEMENT may not be modified or altered except in writing signed by both parties.

IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed the day and year last written below.

Signatures begin on next page.

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CITY:

City of Pismo Beach, a Municipal Corporation

Signed:

Name: Mike James
Title: Acting Director of Public Works
Dated: ________________________________

Signed:

Name: Jorge E. Garcia
Title: City Manager
Dated: ________________________________

Address for giving notice (See Section XVIII):
760 Mattie Road, Pismo Beach, CA 93449

ATTEST:

Signed:

Name: Erica Inderlied
Title: City Clerk

APPROVED AS TO FORM:

Signed:

Name: David M. Fleishman
Title: City Attorney
VENDOR:

MNS Engineers, Inc.

Signed:

Name: ________________________________
Title: _________________________________
Dated: ________________________________

Address for giving notice (See Section XVIII):
______________________________________
______________________________________

Email address for official communications:
______________________________________

Vendor Representative (See Section VIII):

Name/Title: ____________________________

Attachments:

Exhibit A: Scope of Service
Exhibit B: Compensation Schedule
Attachment 3
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10SECTION 5. STATEMENT OF UNDERSTANDING AND SCOPE OF WORK ˆ˧˔˧˘ˠ˘ˡ˧ˢ˙ˈˡ˗˘˥˦˧˔ˡ˗˜ˡ˚
ˇ˛˘ʶ˜˧ˬϠ˦˃˟˔ˡ˧ʶ˟˔˥˜Ѓ˘˥˦ʸˤ˨˜ˣˠ˘ˡ˧˅˘ˣ˟˔˖˘ˠ˘ˡ˧˃˥ˢ˝˘˖˧ ʛ˃˥ˢ˝˘˖˧ʜ˖ˢˡ˦˜˦˧˦ˢ˙˥˘ˠˢ˩˔˟˔ˡ˗˗˜˦ˣˢ˦˔˟ˢ˙˘˫˜˦˧˜ˡ˚ ˖˟˔˥˜Ѓ˘˥ˠ˘˖˛˔ˡ˜˦ˠ˦ʟ˦˨ˣˣ˟ˬ˔ˡ˗˜ˡ˦˧˔˟˟ˢ˙˧˪ˢʩʨʠ˙ˢˢ˧ʠ ˗˜˔ˠ˘˧˘˥˕ˬʤʦʠ˙˘˘˧ʠʤʣʠ˜ˡ˖˛˘˦˦˜˗˘˪˔˟˟˗˘ˣ˧˛˦˧˔˜ˡ˟˘˦˦ ˦˧˘˘˟˖˜˥˖˨˟˔˥˦ˣ˜˥˔˟˕˟˔˗˘ʟ˖˔˚˘˗˥˜˩˘˖˟˔˥˜Ѓ˘˥˦ʡˇ˛˘ ˘ˤ˨˜ˣˠ˘ˡ˧˪˜˟˟˜ˡ˖˟˨˗˘˔˖˘ˡ˧˘˥˗˥˜˩˘˨ˡ˜˧˪˜˧˛˧ˢ˥ˤ˨˘ ˖ˢˡ˧˥ˢ˟ʟ˪˔˟˞˪˔ˬ˔ˡ˗ˣ˟˔˧˙ˢ˥ˠ˪˜˧˛˛˔ˡ˗˥˔˜˟ʟ˦˧˔˧˜ˢˡ˔˥ˬ ˖˘ˡ˧˘˥˜ˡЄ˨˘ˡ˧˖ˢ˟˨ˠˡʟ˜ˡЄ˨˘ˡ˧˗˜˦ˣ˘˥˦˜ˢˡ˪˘˟˟ʟ˖˘ˡ˧˘˥ ˙˘˘˗˪˘˟˟ʟ˖˔˚˘ʟ˥˔˞˘˔˥ˠ˦ʟ˦ˣ˜˥˔˟˕˟˔˗˘˦ʟ˦˖˨ˠ˦˞˜ˠˠ˘˥ ˦˨ˣˣˢ˥˧˦ʟ˦˖˨ˠ˦˞˜ˠˠ˘˥˦ʟ˦˖˨ˠ˕ˢ˫ʟ˔ˡ˖˛ˢ˥˕ˢ˟˧˦˔ˡ˗
˔˟˟ˢ˧˛˘˥˔ˣˣ˨˥˧˘ˡ˔ˡ˖˘˦ʡˇ˛˘˘˫˜˦˧˜ˡ˚˦˖˨ˠ˕˔˙Є˘ʟ˪˘˜˥ ˣ˟˔˧˘˦ʟ˔ˡ˗˗˘ˡ˦˜˧ˬ˖˨˥˥˘ˡ˧˕˔˙Є˘˪˜˟˟˥˘ˠ˔˜ˡʡ
ˀˁˆ˛˔˦˥˘˩˜˘˪˘˗˧˛˘ʶ˟˔˥˜Ѓ˘˥˦ʵ˜˗˃˔˖˞˔˚˘˔ˡ˗ˢ˙˙˘˥˦
˧˛˘˙ˢ˟˟ˢ˪˜ˡ˚˜ˡ˦˜˚˛˧ˢˡ˞˘ˬ˖ˢˠˣˢˡ˘ˡ˧˦˙ˢ˥ˣ˥ˢ˝˘˖˧
success:
• ˊˢ˥˞ˆ˘ˤ˨˘ˡ˖˜ˡ˚ʡˀˁˆ˨ˡ˗˘˥˦˧˔ˡ˗˦˧˛˘ʶ˜˧ˬϠ˦
ˢˣ˘˥˔˧˜ˢˡ˔˟˟˜ˠ˜˧˔˧˜ˢˡ˦˪˜˧˛˥˘˦ˣ˘˖˧˧ˢˠ˘˘˧˜ˡ˚
˅˘˚˜ˢˡ˔˟ˊ˔˧˘˥˄˨˔˟˜˧ˬʶˢˡ˧˥ˢ˟ʵˢ˔˥˗˗˜˦˖˛˔˥˚˘ˣ˘˥ˠ˜˧
˥˘ˤ˨˜˥˘ˠ˘ˡ˧˦˔˦˜˧˥˘˟˔˧˘˦˧ˢ˧˛˜˦˃˥ˢ˝˘˖˧ʟ˦ˣ˘˖˜Ѓ˖˔˟˟ˬ˔˦ ˜˧˥˘˟˔˧˘˦˧ˢ˧˔˞˜ˡ˚˧˛˘˖˟˔˥˜Ѓ˘˥˦ˢ˙Є˜ˡ˘˙ˢ˥˥˘˛˔˕˜˟˜˧˔˧˜ˢˡʡ ʵˢ˧˛˖˟˔˥˜Ѓ˘˥˦ˡ˘˘˗˧ˢ˥˘ˠ˔˜ˡ˜ˡˢˣ˘˥˔˧˜ˢˡ˙˥ˢˠ
ˁˢ˩˘ˠ˕˘˥ʤ˧ˢˀ˔˥˖˛ʦʤ˔ˡ˗ˀ˔ˬʥʬ˧ˢʴ˨˚˨˦˧˧ʦʣʡ˂ˡ˘
˖˟˔˥˜Ѓ˘˥ˠ˨˦˧˥˘ˠ˔˜ˡ˜ˡˢˣ˘˥˔˧˜ˢˡ˔˧˔˟˟˧˜ˠ˘˦˗˨˥˜ˡ˚
˧˛˘ˠˢˡ˧˛˦ˢ˙ʴˣ˥˜˟ʤ˧ˢˀ˔ˬʥʫ˔ˡ˗ˆ˘ˣ˧˘ˠ˕˘˥ʤ˧ˢ
˂˖˧ˢ˕˘˥ʦʤʡˀˁˆ˪˜˟˟˖ˢˢ˥˗˜ˡ˔˧˘˪˜˧˛˧˛˘˖ˢˡ˧˥˔˖˧ˢ˥
˔ˡ˗ˠ˔ˡ˨˙˔˖˧˨˥˘˥˘˔˥˟ˬˢˡ˧ˢˢ˕˧˔˜ˡ˔˟˟ˡ˘˖˘˦˦˔˥ˬ
Section 5. Statement of Understanding and
ˆ˖ˢˣ˘ˢ˙ˊˢ˥˞5
˜ˡ˙ˢ˥ˠ˔˧˜ˢˡ˙ˢ˥˙˔˕˥˜˖˔˧˜ˢˡˢ˙˧˛˘ˠ˘˖˛˔ˡ˜˦ˠ˦˔ˡ˗˧ˢ
coordinate construction.
• Long Lead Time. ˇ˛˘ˀˁˆ˧˘˔ˠ˪˔˦˥˘˖˘ˡ˧˟ˬ˜ˡ˩ˢ˟˩˘˗
˜ˡ˔ˡ˘ˠ˘˥˚˘ˡ˖ˬ˖˟˔˥˜Ѓ˘˥ˠ˘˖˛˔ˡ˜˦ˠ˜ˡ˦˧˔˟˟˔˧˜ˢˡʡ
ʸ˩˘ˡ˨ˡ˗˘˥˘ˠ˘˥˚˘ˡ˖ˬ˖ˢˡ˗˜˧˜ˢˡ˦ʟ˦˨˕ˠ˜˧˧˔˟˦˔ˡ˗
ˠ˔ˡ˨˙˔˖˧˨˥˘ˢ˙˧˛˘ˠ˘˖˛˔ˡ˜˦ˠ˧ˢˢ˞˦˜˫ˠˢˡ˧˛˦˧ˢ
˥˘˖˘˜˩˘˔ˡ˨ˡ˖ˢ˔˧˘˗ˠ˘˖˛˔ˡ˜˦ˠʟ˧˪˜˖˘˧˛˘˧˜ˠ˘
ˢ˥˜˚˜ˡ˔˟˟ˬˤ˨ˢ˧˘˗ʛ˖ˢ˔˧˜ˡ˚˦˪˘˥˘˔ˣˣ˟˜˘˗˜ˡ˧˛˘Ѓ˘˟˗˧ˢ ˘˫ˣ˘˗˜˧˘˜ˡ˦˧˔˟˟˔˧˜ˢˡ˔˦˙˔˖˧ˢ˥ˬ˖ˢ˔˧˜ˡ˚˦˪˘˥˘˥˘ˣˢ˥˧˘˗ ˧ˢ˧˔˞˘˔ˡ˔˗˗˜˧˜ˢˡ˔˟ʫʠʤʥ˪˘˘˞˦ʜʡ
• ʶˢˡЃ˥ˠ˔˧˜ˢˡˢ˙ʶ˟˔˥˜Ѓ˘˥ʷ˜ˠ˘ˡ˦˜ˢˡ˦ʡ As part of
˦˨˕ˠ˜˧˧˔˟˗˘˩˘˟ˢˣˠ˘ˡ˧ʟ˧˛˘˦˘˟˘˖˧˘˗ˠ˘˖˛˔ˡ˜˦ˠ
ˠ˔ˡ˨˙˔˖˧˨˥˘˥˪˜˟˟˥˘ˤ˨˘˦˧˖ˢˡЃ˥ˠ˔˧˜ˢˡˢ˙˩˔˥˜ˢ˨˦
˖˟˔˥˜Ѓ˘˥˗˜ˠ˘ˡ˦˜ˢˡ˦ʡʼˡˢ˥˗˘˥˧ˢ˖ˢˡЃ˥ˠ˧˛˘˦˘
˗˜ˠ˘ˡ˦˜ˢˡ˦ʟ˧˛˘ʶ˜˧ˬ˦˛ˢ˨˟˗˔ˡ˧˜˖˜ˣ˔˧˘˦˛˨˧˧˜ˡ˚˗ˢ˪ˡʟ
˗˥˔˜ˡ˜ˡ˚ʟ˔ˡ˗˖˟˘˔ˡ˜ˡ˚ˢ˨˧˘˔˖˛˖˟˔˥˜Ѓ˘˥˙ˢ˥˔˧˪ˢ˧ˢ
˧˛˥˘˘˗˔ˬ˗˨˥˔˧˜ˢˡ˗˨˥˜ˡ˚˦˨˕ˠ˜˧˧˔˟ˣ˥˘ˣ˔˥˔˧˜ˢˡʡˀˁˆ
˪˜˟˟˖ˢˢ˥˗˜ˡ˔˧˘˦˛˨˧˗ˢ˪ˡ˦˪˜˧˛˧˛˘˖ˢˡ˧˥˔˖˧ˢ˥˘˔˥˟ˬˢˡ
˧ˢˣ˥ˢ˩˜˗˘˔ˠˣ˟˘ˡˢ˧˜Ѓ˖˔˧˜ˢˡ˧ˢʶ˜˧ˬˢˣ˘˥˔˧˜ˢˡ˦˦˧˔˙˙
˔ˡ˗˔˧˧˘ˠˣ˧˧ˢ˔˩ˢ˜˗ˣ˘˥˜ˢ˗˦ˢ˙˞ˡˢ˪ˡ˛˜˚˛Єˢ˪˦ʛ˜ʡ˘ʡ
˪˘˧˪˘˔˧˛˘˥ʜʡ
• ˈˡ˘˩˘ˡʶ˟˔˥˜Ѓ˘˥ʵˢ˧˧ˢˠʡʴ˦˧˛˘ˠ˘˖˛˔ˡ˜˦ˠ˦˪˜˟˟
˕˘˜ˡ˦˧˔˟˟˘˗˜ˡ˘˫˜˦˧˜ˡ˚˖˟˔˥˜Ѓ˘˥˦ʟ˧˛˘˕ˢ˧˧ˢˠˢ˙˧˛˘
˖˟˔˥˜Ѓ˘˥˦ˠ˔ˬ˕˘˨ˡ˘˩˘ˡʟ˪˛˜˖˛˖˔ˡ˜ˠˣ˔˖˧˧˛˘
˘˙Ѓ˖˜˘ˡ˖ˬˢ˙˧˛˘˦˖˥˔ˣˣ˘˥˦ʡˀˁˆ˜ˡ˦ˣ˘˖˧ˢ˥˦˔˥˘˪˘˟˟
˩˘˥˦˘˗˜ˡ˥˘˧˥ˢЃ˧˧˜ˡ˚˘˫˜˦˧˜ˡ˚˖˟˔˥˜Ѓ˘˥˦˔ˡ˗˪˜˟˟˦ˣ˘ˡ˗ ˧˜ˠ˘ˠˢˡ˜˧ˢ˥˜ˡ˚ˠ˘˖˛˔ˡ˜˦ˠ˥ˢ˧˔˧˜ˢˡʡˀˁˆ˪˜˟˟˪ˢ˥˞
˪˜˧˛˧˛˘˖ˢˡ˧˥˔˖˧ˢ˥˧ˢ˔˗˝˨˦˧˔ˡ˗˟˘˩˘˟˧˛˘ˠ˘˖˛˔ˡ˜˦ˠ
˨ˡ˧˜˟ˢˣ˧˜ˠ˔˟ˢˣ˘˥˔˧˜ˢˡ˜˦˔˖˛˜˘˩˘˗ʡ
([KLELW$
11SECTION 5. STATEMENT OF UNDERSTANDING AND SCOPE OF WORK • ʿ˔˨ˡ˗˘˥ʶˢ˔˧˜ˡ˚˃˥ˢ˧˘˖˧˜ˢˡʢ˅˘˜ˡ˦˧˔˧˘ˠ˘ˡ˧ʡʼ˙ˡ˘˪
˧˛˥ˢ˨˚˛˔ˡ˖˛ˢ˥˦˪˜˟˟˕˘˥˘ˤ˨˜˥˘˗˙ˢ˥˜ˡ˦˧˔˟˟˔˧˜ˢˡˢ˙
˧˛˘ˡ˘˪˦˖˨ˠ˕˘˔˖˛˘˦ʟˀˁˆ˪˜˟˟˥˘˩˜˘˪˧˛˘ˣ˥ˢˣˢ˦˘˗
˜ˡ˦˧˔˟˟˔˧˜ˢˡˣ˥ˢ˖˘˗˨˥˘˦˪˜˧˛˧˛˘˖ˢˡ˧˥˔˖˧ˢ˥˜ˡ˗˘˧˔˜˟˧ˢ ˔˩ˢ˜˗˗˔ˠ˔˚˘˧ˢ˧˛˘˟˔˨ˡ˗˘˥˖ˢ˔˧˜ˡ˚ʡˀˁˆ˪˜˟˟˜ˡ˦ˣ˘˖˧
˧˛˘˖ˢ˔˧˜ˡ˚˙ˢ˥˖˥˔˖˞˦˔ˡ˗˔ˡ˖˛ˢ˥˦˙ˢ˥ˣˢ˦˦˜˕˟˘˟˘˔˞˦ʡ
ˇ˛˘˖ˢˡ˧˥˔˖˧ˢ˥˪˜˟˟˕˘˥˘ˤ˨˜˥˘˗˧ˢˣ˥ˢ˩˜˗˘˔˟˘˔˞ˣ˥ˢˢ˙ ˣ˘ˡ˘˧˥˔˧˜ˢˡ˔ˡ˗˖ˢ˔˧˜ˡ˚˥˘ˣ˔˜˥˞˜˧˖ˢˡ˦˜˦˧˘ˡ˧˪˜˧˛˧˛˘
˘˫˜˦˧˜ˡ˚˖ˢ˔˧˜ˡ˚˦ˬ˦˧˘ˠʟ˜˙ˡ˘˖˘˦˦˔˥ˬʡ
• ˆˣ˥˔ˬ˘˥˦ʢ˃˜ˣ˜ˡ˚ʡˇ˛˘˪˔˧˘˥ˣ˜ˣ˜ˡ˚˔ˡ˗˦ˣ˥˔ˬ˘˥˦
˦˨ˣˣˢ˥˧˘˗ˢˡ˧˛˘˕˥˜˗˚˘˔˥˘˧ˢ˕˘˥˘˜ˡ˦˧˔˟˟˘˗˔˦ˣ˔˥˧ˢ˙ ˧˛˘˃˥ˢ˝˘˖˧ʡˀˁˆ˪˜˟˟˛˜˚˛˟˜˚˛˧˘˔˥˟ˬˢˡ˧˛˔˧˧˛˘˕˥˜˗˚˘ ˗˘˦˜˚ˡ˪˜˟˟ˡ˘˘˗˧ˢ˔˖˖ˢˠˠˢ˗˔˧˘˥˘˜ˡ˦˧˔˟˟˔˧˜ˢˡˢ˙
˧˛˘˖ˢˠˣˢˡ˘ˡ˧˦ʡʴ˦˧˛˘˕˥˜˗˚˘˗˘˦˜˚ˡ˜˦˧ˬˣ˜˖˔˟˟ˬ
˦˨˕˖ˢˡ˧˥˔˖˧˘˗ˢ˨˧˧ˢ˧˛˘ˠ˘˖˛˔ˡ˜˦ˠˠ˔ˡ˨˙˔˖˧˨˥˘˥ʟ
˧˛˜˦˧ˬˣ˘ˢ˙˖ˢˢ˥˗˜ˡ˔˧˜ˢˡ˜˦˥˘˚˨˟˔˥˟ˬˠ˜˦˦˘˗˕ˬ
contractors.
• ʸ˟˘˖˧˥˜˖˔˟ʢʶˢˡ˧˥ˢ˟˦˃˔ˡ˘˟ʢʼˡ˦˧˥˨ˠ˘ˡ˧˔˧˜ˢˡʡ MNS
˨ˡ˗˘˥˦˧˔ˡ˗˦ˡ˘˪˖ˢˡ˗˨˜˧˜˦˧ˢ˕˘˥˨ˡ˙˥ˢˠ˧˛˘˘˗˚˘
ˢ˙˧˛˘˖˟˔˥˜Ѓ˘˥˧ˢ˧˛˘˖˘ˡ˧˘˥˖ˢˡ˧˥ˢ˟ˣ˔ˡ˘˟˔ˡ˗˗˥˜˩˘
˨ˡ˜˧ʟ˪˛˜˟˘ˡ˘˪˖ˢˡ˗˨˖˧ˢ˥˦˔˥˘˧ˢ˕˘˥˨ˡ˧ˢ˧˛˘ˀˢ˧ˢ˥
ʶˢˡ˧˥ˢ˟ʶ˘ˡ˧˘˥ʡˇ˛˘˘˫˜˦˧˜ˡ˚˦ˢ˟˘ˡˢ˜˗˩˔˟˩˘ʟ˔˟˔˥ˠ˦
ʛ˦˛˘˔˥ˣ˜ˡʟ˧ˢ˥ˤ˨˘ʜʟ˔ˡ˗˟˜ˠ˜˧˦˪˜˧˖˛˙ˢ˥˧˛˘˦˞˜ˠˠ˘˥
˪˜˟˟˔˟˦ˢˡ˘˘˗˧ˢ˕˘˥˘˜ˡ˦˧˔˧˘˗ʡˇ˛˘ˀˁˆ˜ˡ˦ˣ˘˖˧ˢ˥˦
ˣ˥ˢˣˢ˦˘˗˔˥˘˘˫ˣ˘˥˜˘ˡ˖˘˗ˢ˩˘˥˦˘˘˜ˡ˚˘˟˘˖˧˥˜˖˔˟
˧˘˥ˠ˜ˡ˔˧˜ˢˡ˦˔ˡ˗˦˧˔˥˧˨ˣʡˇ˛˘ˠ˘˖˛˔ˡ˜˦ˠ˦˪˜˟˟˕˘
˕˨ˠˣ˘˗˧ˢ˖ˢˡЃ˥ˠ˥ˢ˧˔˧˜ˢˡʟ˔ˡ˗ˢ˩˘˥˟ˢ˔˗˦˔ˡ˗
˔˟˔˥ˠ˦˧˘˦˧˘˗ʡ
ˆ˖ˢˣ˘ˢ˙ˊˢ˥˞
ˀˁˆ˦˧˔˙˙˪˜˟˟˦˨ˣˣˢ˥˧˧˛˘ʶ˜˧ˬ˕ˬˣ˥ˢ˩˜˗˜ˡ˚˖ˢˡ˦˧˥˨˖˧˜ˢˡ ˠ˔ˡ˔˚˘ˠ˘ˡ˧˔ˡ˗˗˔˜˟ˬ˙˨˟˟ʠ˧˜ˠ˘˜ˡ˦ˣ˘˖˧˜ˢˡ˜ˡ
˔˖˖ˢ˥˗˔ˡ˖˘˪˜˧˛˧˛˘˖ˢˡ˧˥˔˖˧˗ˢ˖˨ˠ˘ˡ˧˦˙ˢ˥˧˛˘˃˥ˢ˝˘˖˧ ˣ˘˥˧˛˘˙ˢ˟˟ˢ˪˜ˡ˚˧˔˦˞˦ʡ
TASK 1 ˃˥˘ʠʶˢˡ˦˧˥˨˖˧˜ˢˡˆ˘˥˩˜˖˘˦
SUBTASK 1.1 ˃˥˘ʠʶˢˡ˦˧˥˨˖˧˜ˢˡʶˢˡ˙˘˥˘ˡ˖˘
ˀˁˆ˪˜˟˟ˢ˥˚˔ˡ˜˭˘˔ˡ˗˖ˢˡ˗˨˖˧˔ˣ˥˘ʠ˖ˢˡ˦˧˥˨˖˧˜ˢˡ
ˠ˘˘˧˜ˡ˚ʡˇ˛˘ʶˢˡ˦˧˥˨˖˧˜ˢˡˀ˔ˡ˔˚˘˥ʛʶˀʜ˪˜˟˟ˣ˥˘ˣ˔˥˘
˔ˡ˗˗˜˦˧˥˜˕˨˧˘˔ˡ˔˚˘ˡ˗˔ˣ˥˜ˢ˥˧ˢ˧˛˘ˠ˘˘˧˜ˡ˚ʡʴ˧˧˛˘
ˣ˥˘ʠ˖ˢˡ˦˧˥˨˖˧˜ˢˡ˖ˢˡ˙˘˥˘ˡ˖˘ʟ˪˘˪˜˟˟˗˜˦˖˨˦˦˧˛˘˥ˢ˟˘˦ ˔ˡ˗˥˘˦ˣˢˡ˦˜˕˜˟˜˧˜˘˦ˢ˙˧˛˘ˣ˥ˢ˝˘˖˧˧˘˔ˠʛʶ˜˧ˬʟ˗˘˦˜˚ˡ ˘ˡ˚˜ˡ˘˘˥ʟ˖ˢˡ˦˧˥˨˖˧˜ˢˡˠ˔ˡ˔˚˘˥ʟˠ˔˧˘˥˜˔˟˦˧˘˦˧˜ˡ˚ʢ
˦ˣ˘˖˜˔˟˜ˡ˦ˣ˘˖˧˜ˢˡʟ˖ˢˡ˧˥˔˖˧ˢ˥ʟ˘˧˖ʡʜ˔˦˪˘˟˟˔˦˘˦˧˔˕˟˜˦˛ ˧˛˘ˣ˥ˢ˧ˢ˖ˢ˟˧ˢ˕˘˨˦˘˗˧˛˥ˢ˨˚˛ˢ˨˧˧˛˘ˣ˥ˢ˝˘˖˧ʡˇ˛˘
ˠ˘˘˧˜ˡ˚˪˜˟˟˦˘˧˧˛˘˧ˢˡ˘ˢ˙˖ˢˢˣ˘˥˔˧˜ˢˡ˙ˢ˥˧˛˘ˣ˥ˢ˝˘˖˧ ˔ˡ˗˘˟˔˕ˢ˥˔˧˘ˢˡ˖ˢˡ˧˥˔˖˧˥˘ˤ˨˜˥˘ˠ˘ˡ˧˦˔ˡ˗˖ˢˡ˖˘˥ˡ˦ʡ
ˀˁˆ˪˜˟˟˗˜˦˧˥˜˕˨˧˘ˠ˘˘˧˜ˡ˚ˠ˜ˡ˨˧˘˦˧ˢ˔˟˟ˣ˔˥˧˜˘˦˜ˡ
attendance.

SUBTASK 1.2 ʶˢˡ˧˥˔˖˧ʴ˗ˠ˜ˡ˜˦˧˥˔˧˜ˢˡʢʷˢ˖˨ˠ˘ˡ˧ʶˢˡ˧˥ˢ˟
ˀˁˆ˪˜˟˟˗˘˩˘˟ˢˣ˔ˡ˔˗ˠ˜ˡ˜˦˧˥˔˧˜ˢˡ˦ˬ˦˧˘ˠ˧ˢ˔˦˦˨˥˘
˔˟˟˘˟˘ˠ˘ˡ˧˦ˢ˙˧˛˘˔˖˧˨˔˟˖ˢˡ˦˧˥˨˖˧˜ˢˡ˔˥˘˙˨˥ˡ˜˦˛˘˗ʟ ˜ˡ˦˧˔˟˟˘˗ʟ˔ˡ˗˖ˢˡ˦˧˥˨˖˧˘˗˜ˡ˔˖˖ˢ˥˗˔ˡ˖˘˪˜˧˛˧˛˘
˖ˢˡ˧˥˔˖˧˗ˢ˖˨ˠ˘ˡ˧˦˔ˡ˗˔ˣˣ˟˜˖˔˕˟˘˦˧˔ˡ˗˔˥˗˦ʟ
ˣ˥ˢ˩˜˗˜ˡ˚ˢ˥˚˔ˡ˜˭˔˧˜ˢˡˢ˙Ѓ˟˘˦˔ˡ˗˖ˢˠˣ˨˧˘˥ʠ
˚˘ˡ˘˥˔˧˘˗˙ˢ˥ˠ˦˔ˡ˗˦ˣ˥˘˔˗˦˛˘˘˧˦˧ˢ˔˦˦˜˦˧˜ˡ˧˥˔˖˞˜ˡ˚ ˖ˢ˥˥˘˦ˣˢˡ˗˘ˡ˖˘ʟ˦˨˕ˠ˜˧˧˔˟˦ʟ˥˘ˤ˨˘˦˧˦˙ˢ˥˜ˡ˙ˢ˥ˠ˔˧˜ˢˡ
ʛ˅ʹʼ˦ʜʟ˖ˢˡ˧˥˔˖˧˖˛˔ˡ˚˘ˢ˥˗˘˥˦ʛʶʶ˂˦ʜʟ˔ˡ˗ˣ˥ˢ˚˥˘˦˦
ˣ˔ˬˠ˘ˡ˧˦ʡʶˢˡ˧˥˔˖˧˔˗ˠ˜ˡ˜˦˧˥˔˧˜ˢˡ˜ˡ˖˟˨˗˘˦ʭ
• Daily diaries
•ʿ˔˕ˢ˥˖ˢˠˣ˟˜˔ˡ˖˘˔ˡ˗˖˘˥˧˜Ѓ˘˗ˣ˔ˬ˥ˢ˟˟˦
•ʿˢ˚˦˙ˢ˥˦˨˕ˠ˜˧˧˔˟˦ʟ˅ʹʼ˦ʟʶʶ˂˦ʟ˔ˡ˗ˠ˔˧˘˥˜˔˟˦˧˘˦˧˜ˡ˚ results
•ʶˢ˥˥˘˦ˣˢˡ˗˘ˡ˖˘ʟˣ˘˥ˠ˜˧˦ʟ˔ˡ˗˔˚˥˘˘ˠ˘ˡ˧˦
•˃˥ˢ˚˥˘˦˦˦˖˛˘˗˨˟˘ʢˊ˘˘˞˟ˬˆ˧˔˧˘ˠ˘ˡ˧ˢ˙ˊˢ˥˞˜ˡ˚ʷ˔ˬ˦
ʛˊˆˊʷ˦ʜ
•˃˥ˢ˚˥˘˦˦ˣ˔ˬ˘˦˧˜ˠ˔˧˘˦˔ˡ˗ˤ˨˔ˡ˧˜˧˜˘˦
•˃ˢ˧˘ˡ˧˜˔˟˖˟˔˜ˠ˦
•ˆ˔˙˘˧ˬ˔ˡ˗˧˥˔˙Ѓ˖˖ˢˡ˧˥ˢ˟
•ˀ˔˧˘˥˜˔˟˩˘˥˜Ѓ˖˔˧˜ˢˡ
•ˊ˘˘˞˟ˬˠ˘˘˧˜ˡ˚˦˔˚˘ˡ˗˔˔ˡ˗ˠ˜ˡ˨˧˘˦
SUBTASK 1.3 ˆ˜˧˘ʷˢ˖˨ˠ˘ˡ˧˔˧˜ˢˡ
ˀˁˆ˪˜˟˟˧˔˞˘ˣ˥˘ʠ˖ˢˡ˦˧˥˨˖˧˜ˢˡ˦˜˧˘ˣ˛ˢ˧ˢ˦˧ˢ
˗ˢ˖˨ˠ˘ˡ˧˧˛˘˘˫˜˦˧˜ˡ˚˖ˢˡ˗˜˧˜ˢˡˢ˙˧˛˘˃˥ˢ˝˘˖˧˟˜ˠ˜˧˦
ˣ˥˜ˢ˥˧ˢ˖ˢˡ˦˧˥˨˖˧˜ˢˡʡˀˁˆ˪˜˟˟˗ˢ˖˨ˠ˘ˡ˧˖ˢˡ˦˧˥˨˖˧˜ˢˡ
˧˛˥ˢ˨˚˛ˢ˨˧˧˛˘˟˜˙˘ˢ˙˧˛˘˃˥ˢ˝˘˖˧ʡ˃˛ˢ˧ˢ˦˪˜˟˟˕˘˟ˢ˚˚˘˗ ˔ˡ˗Ѓ˟˘˗˜ˡ˧˛˘˃˥ˢ˝˘˖˧Ѓ˟˘˦ʡ
TASK 2 ʶˢˡ˦˧˥˨˖˧˜ˢˡˆ˘˥˩˜˖˘˦
SUBTASK 2.1 ˃˥ˢ˝˘˖˧ʶˢˠˠ˨ˡ˜˖˔˧˜ˢˡ˔ˡ˗ʶˢˢ˥˗˜ˡ˔˧˜ˢˡ
ˇ˛˘ʶˀ˪˜˟˟ˢ˩˘˥˦˘˘ˣ˥ˢ˝˘˖˧˖ˢˠˠ˨ˡ˜˖˔˧˜ˢˡ˔ˡ˗
˖ˢˢ˥˗˜ˡ˔˧˜ˢˡ˕˘˧˪˘˘ˡ˧˛˘ʶ˜˧ˬʟʷ˘˦˜˚ˡʸˡ˚˜ˡ˘˘˥ʟ
˥˘˦˜˗˘ˡ˧˦ʟ˔ˡ˗˖ˢˡ˧˥˔˖˧ˢ˥˧˛˥ˢ˨˚˛ˢ˨˧˧˛˘˖ˢˡ˦˧˥˨˖˧˜ˢˡ
ˣ˛˔˦˘ʡˊ˘˘˞˟ˬ˨ˣ˗˔˧˘˦˪˜˟˟˕˘ˣ˥ˢ˩˜˗˘˗˧ˢ˧˛˘ʶ˜˧ˬʟ
˦ˣ˘˖˜Ѓ˖˔˟˟ˬ˜˗˘ˡ˧˜˙ˬ˜ˡ˚˔ˡ˧˜˖˜ˣ˔˧˘˗ˣ˨˕˟˜˖˜ˠˣ˔˖˧˦˙ˢ˥ ˧˛˘˨ˣ˖ˢˠ˜ˡ˚˪˘˘˞ʡ˃˥ˢ˚˥˘˦˦ˠ˘˘˧˜ˡ˚˦˪˜˟˟˕˘˛˘˟˗
ˣ˘˥˜ˢ˗˜˖˔˟˟ˬ˗˨˥˜ˡ˚˧˛˘ˣ˥ˢ˖˨˥˘ˠ˘ˡ˧ˣ˛˔˦˘˔ˡ˗˪˘˘˞˟ˬ
Attachment 3
Packet Page 75

12SECTION 5. STATEMENT OF UNDERSTANDING AND SCOPE OF WORK ˗˨˥˜ˡ˚˧˛˘˖ˢˡ˦˧˥˨˖˧˜ˢˡˣ˛˔˦˘ʡˇ˛˘ʶˀ˪˜˟˟˗˜˦˧˥˜˕˨˧˘
˔ˡ˔˚˘ˡ˗˔ˣ˥˜ˢ˥˧ˢ˧˛˘ˠ˘˘˧˜ˡ˚˔ˡ˗˥˘˖ˢ˥˗ˠ˘˘˧˜ˡ˚
ˠ˜ˡ˨˧˘˦ʡ
SUBTASK 2.2 ˃˥ˢ˝˘˖˧ˆ˖˛˘˗˨˟˘ʴ˗˛˘˥˘ˡ˖˘
ˇ˛˘ʶˀ˪˜˟˟˥˘˩˜˘˪˔ˡ˗˔ˣˣ˥ˢ˩˘˧˛˘˖ˢˡ˧˥˔˖˧ˢ˥Ϡ˦˕˔˦˘˟˜ˡ˘ ˦˖˛˘˗˨˟˘˔˧˧˛˘˦˧˔˥˧ˢ˙˧˛˘˃˥ˢ˝˘˖˧ʡˇ˛˘ʶˀ˪˜˟˟˥˘ˤ˨˜˥˘ ˔ˡ˗˥˘˩˜˘˪˧˛˥˘˘ʠ˪˘˘˞ʠ˟ˢˢ˞ʠ˔˛˘˔˗˦˖˛˘˗˨˟˘˦˙˥ˢˠ
˧˛˘˖ˢˡ˧˥˔˖˧ˢ˥ˢˡ˔˪˘˘˞˟ˬ˕˔˦˜˦ʡˇ˛˘˖ˢˡ˧˥˔˖˧ˢ˥˪˜˟˟˕˘ ˜˦˦˨˘˗ˊˆˊʷ˦˧ˢ˗ˢ˖˨ˠ˘ˡ˧˧˛˘ˣ˥ˢ˚˥˘˦˦ˢ˙˧˛˘˪ˢ˥˞
˔ˡ˗˧˛˘ˡ˨ˠ˕˘˥ˢ˙˪ˢ˥˞˜ˡ˚˗˔ˬ˦˘˫ˣ˘ˡ˗˘˗ʡ
SUBTASK 2.3 Cost Control
ˇ˛˘˃˥ˢ˝˘˖˧Ϡ˦˗ˢ˖˨ˠ˘ˡ˧˖ˢˡ˧˥ˢ˟˦ˬ˦˧˘ˠ˪˜˟˟˧˥˔˖˞˔ˡ˗
ˠˢˡ˜˧ˢ˥˧˛˘˔˖˧˨˔˟˃˥ˢ˝˘˖˧˖ˢˡ˦˧˥˨˖˧˜ˢˡ˖ˢ˦˧˦ʡˇ˛˘
˧˥˔˖˞˜ˡ˚ˢ˙˖ˢˡ˧˥˔˖˧˜˧˘ˠˣ˔ˬˠ˘ˡ˧˦˔ˡ˗ˤ˨˔ˡ˧˜˧˜˘˦˜˦
˜ˡ˖ˢ˥ˣˢ˥˔˧˘˗˜ˡ˧ˢ˧˛˘ˣ˥ˢ˚˥˘˦˦ˣ˔ˬˠ˘ˡ˧˦ˣ˥˘˔˗˦˛˘˘˧ʡ
ʶʶ˂ˣ˔ˬˠ˘ˡ˧˦ʟ˘˫˧˥˔˪ˢ˥˞ʟ˔ˡ˗˜˧˘ˠˢ˩˘˥˥˨ˡ˦˔ˡ˗
˨ˡ˗˘˥˥˨ˡ˦˪˜˟˟˔˟˦ˢ˕˘˧˥˔˖˞˘˗ʡˇ˛˘ˣ˥ˢ˝˘˖˧˖ˢˡ˧˜ˡ˚˘ˡ˖ˬ ˕˔˟˔ˡ˖˘˪˜˟˟˕˘˩˘˥˜Ѓ˘˗˔˦ˣ˔˥˧ˢ˙˧˛˘ˠˢˡ˧˛˟ˬˣ˥ˢ˚˥˘˦˦ ˣ˔ˬ˘˦˧˜ˠ˔˧˘˥˘˩˜˘˪˔ˡ˗˦˨˕ˠ˜˧˧˔˟ʡ
SUBTASK 2.4 ˃˥ˢ˚˥˘˦˦˃˔ˬʸ˦˧˜ˠ˔˧˘
ˀˁˆ˪˜˟˟˧˥˔˖˞˘˔˖˛˖ˢˡ˧˥˔˖˧˜˧˘ˠ˔ˡ˗˥˘˩˜˘˪˧˛˘
ˤ˨˔ˡ˧˜˧ˬ˧ˢ˕˘ˣ˔˜˗˙ˢ˥˘˔˖˛ˣ˥ˢ˚˥˘˦˦ˣ˔ˬ˘˦˧˜ˠ˔˧˘ʡ
ˇ˛˘ʶˢˡ˦˧˥˨˖˧˜ˢˡʼˡ˦ˣ˘˖˧ˢ˥˪˜˟˟˧˥˔˖˞˔ˡˬ˘˫˧˥˔˪ˢ˥˞
˔ˡ˗˦˨ˣˣ˟˘ˠ˘ˡ˧˔˟˪ˢ˥˞˖ˢ˦˧˦˧ˢ˕˘˖ˢˠˣ˔˥˘˗˔˚˔˜ˡ˦˧
˧˛˘˔˨˧˛ˢ˥˜˭˘˗˖˛˔ˡ˚˘ˢ˥˗˘˥˔ˠˢ˨ˡ˧˦ʡˊ˘˪˜˟˟˥˘˩˜˘˪
˧˛˘˖ˢˡ˧˥˔˖˧ˢ˥Ϡ˦ˠˢˡ˧˛˟ˬ˥˘ˤ˨˘˦˧˙ˢ˥ˣ˔ˬˠ˘ˡ˧˔ˡ˗
˥˘˖ˢˠˠ˘ˡ˗˔ˣˣ˥ˢ˩˔˟˙ˢ˥ˣ˔ˬˠ˘ˡ˧˧ˢ˧˛˘ʶ˜˧ˬʡ
SUBTASK 2.5 ˆ˨˕ˠ˜˧˧˔˟˦ʢ˅ʹʼ˦
ˀˁˆ˪˜˟˟ˣ˘˥˙ˢ˥ˠ˔˧˜ˠ˘˟ˬ˥˘˩˜˘˪ˢ˙˦˨˕ˠ˜˧˧˔˟˦˔ˡ˗˅ʹʼ˦ʮ ˔˟˟˦˨˕ˠ˜˧˧˔˟˦˔ˡ˗˅ʹʼ˦˪˜˟˟˕˘˥˘˩˜˘˪˘˗˙ˢ˥˖ˢˠˣ˟˘˧˘ˡ˘˦˦ʟ ˟ˢ˚˚˘˗ʟ˔ˡ˗˗˜˦˧˥˜˕˨˧˘˗˔˦˔ˣˣ˥ˢˣ˥˜˔˧˘ʡˀˁˆ˪˜˟˟ˠˢˡ˜˧ˢ˥ ˧˛˘˟ˢ˚˧ˢ˩˘˥˜˙ˬ˥˘˦ˣˢˡ˦˘˦˔˥˘˦˨˕ˠ˜˧˧˘˗˜ˡ˔˧˜ˠ˘˟ˬ
ˠ˔ˡˡ˘˥ʡ
SUBTASK 2.6 ʶʶ˂˔ˡ˗ʶ˟˔˜ˠ˦ˀ˔ˡ˔˚˘ˠ˘ˡ˧
˃˥˜ˢ˥˧ˢ˕˘˚˜ˡˡ˜ˡ˚˔ˡˬ˖ˢˡ˧˥˔˖˧˪ˢ˥˞ʟ˪˘˪˜˟˟˖ˢˢ˥˗˜ˡ˔˧˘ ˪˜˧˛˧˛˘ʶ˜˧ˬ˧ˢ˗˘Ѓˡ˘˧˛˘ʶʶ˂ˣ˥ˢ˖˘˦˦ʡʴ˟˟ʶʶ˂˦ˠ˨˦˧
˗˘Ѓˡ˘˧˛˘ˣ˥ˢ˝˘˖˧˦˖ˢˣ˘ˢ˙˪ˢ˥˞˔ˡ˗˟˜ˠ˜˧˦˔ˡ˗˖ˢˠˣ˟ˬ
˪˜˧˛˧˛˘ˣ˥ˢ˝˘˖˧˗ˢ˖˨ˠ˘ˡ˧˦ʡˀˁˆ˪˜˟˟˕˘ˣ˥ˢ˔˖˧˜˩˘˜ˡ
˜˗˘ˡ˧˜˙ˬ˜ˡ˚˔˖˧˨˔˟˔ˡ˗ˣˢ˧˘ˡ˧˜˔˟ˣ˥ˢ˕˟˘ˠ˦˔ˡ˗˪ˢ˥˞
˧ˢ˪˔˥˗˦˔˧˜ˠ˘˟ˬ˔ˡ˗˖ˢ˦˧ʠ˘˙˙˘˖˧˜˩˘˦ˢ˟˨˧˜ˢˡʡˇ˛˘ʶˀ˪˜˟˟ʭ •ʷ˘˧˘˥ˠ˜ˡ˘˧˛˘˩˔˟˜˗˜˧ˬ˔ˡ˗˝˨˦˧˜Ѓ˖˔˧˜ˢˡ˙ˢ˥˔˟˟ʶʶ˂˦
•ˁˢ˧˜˙ˬ˧˛˘ʶ˜˧ˬ˜˙ʶʶ˂˦˔˥˘ˡ˘˘˗˘˗
•ˁ˘˚ˢ˧˜˔˧˘˖ˢ˦˧˦˪˜˧˛˧˛˘˖ˢˡ˧˥˔˖˧ˢ˥
•˃˥˘ˣ˔˥˘ʶʶ˂˗ˢ˖˨ˠ˘ˡ˧˔˧˜ˢˡ˙ˢ˥ʶ˜˧ˬ˔˨˧˛ˢ˥˜˭˔˧˜ˢˡ
•ˇ˥˔˖˞˔˟˟ʶʶ˂˦˔˚˔˜ˡ˦˧ˣ˥ˢ˝˘˖˧˖ˢˡ˧˜ˡ˚˘ˡ˖ˬ˕˔˟˔ˡ˖˘
ˇ˛˘ʶˀ˪˜˟˟˪ˢ˥˞˖˟ˢ˦˘˟ˬ˪˜˧˛˧˛˘ʶ˜˧ˬʟ˗˘˦˜˚ˡ˘ˡ˚˜ˡ˘˘˥ʟ ˔ˡ˗˧˛˘˖ˢˡ˧˥˔˖˧ˢ˥˧ˢ˥˘˦ˢ˟˩˘ʶʶ˂˦˔ˡ˗ʢˢ˥˗˜˦ˣ˨˧˘˦ʡ
ˆˈʵˇʴˆʾʥʡʪ ʶˢˡ˦˧˥˨˖˧˜ˢˡʼˡ˦ˣ˘˖˧˜ˢˡ
ˇ˛˘˖ˢˡ˦˧˥˨˖˧˜ˢˡ˜ˡ˦ˣ˘˖˧ˢ˥˪˜˟˟˕˘ˢˡʠ˦˜˧˘˗˔˜˟ˬ˧ˢ
ˢ˕˦˘˥˩˘˧˛˘˪ˢ˥˞˪˜˧˛˧˛˘˚ˢ˔˟ˢ˙˩˘˥˜˙ˬ˜ˡ˚˜˧˜˦ˣ˘˥˙ˢ˥ˠ˘˗ ˦˔˙˘˟ˬ˔ˡ˗˜ˡ˔˖˖ˢ˥˗˔ˡ˖˘˪˜˧˛˧˛˘˖ˢˡ˧˥˔˖˧˗ˢ˖˨ˠ˘ˡ˧˦ʡ
ˇ˛˘ʶˢˡ˦˧˥˨˖˧˜ˢˡʼˡ˦ˣ˘˖˧ˢ˥Ϡ˦˥˘˦ˣˢˡ˦˜˕˜˟˜˧˜˘˦˪˜˟˟˔˟˦ˢ include:
• ʷ˔˜˟ˬʼˡ˦ˣ˘˖˧˜ˢˡʡʼˡ˦ˣ˘˖˧˧˛˘˖ˢˡ˦˧˥˨˖˧˜ˢˡ˙ˢ˥
˖ˢˠˣ˟˜˔ˡ˖˘˪˜˧˛˧˛˘ˣ˟˔ˡ˦˔ˡ˗˦ˣ˘˖˜Ѓ˖˔˧˜ˢˡ˦ʡ
• ˄˨˔˟˜˧ˬʴ˦˦˨˥˔ˡ˖˘ʡʸˡ˦˨˥˘˧˛˘˖ˢˡ˧˥˔˖˧ˢ˥Ϡ˦ˢ˩˘˥˔˟˟
ˤ˨˔˟˜˧ˬ˖ˢˡ˧˥ˢ˟˜˦˜ˠˣ˟˘ˠ˘ˡ˧˘˗˜ˡ˔ˠ˔ˡˡ˘˥˖ˢˡ˦˜˦˧˘ˡ˧
˪˜˧˛˧˛˘ˣ˥ˢ˝˘˖˧˦Ϡˆˣ˘˖˜˔˟˃˥ˢ˩˜˦˜ˢˡ˦ʡ
• ˇ˥˔˙Ѓ˖ʶˢˡ˧˥ˢ˟ʢˁˢ˃˔˥˞˜ˡ˚ˍˢˡ˘˦ʡʼˡ˦ˣ˘˖˧˧˛˘
˖ˢˡ˧˥˔˖˧ˢ˥Ϡ˦˗˔˜˟ˬ˧˥˔˙Ѓ˖˖ˢˡ˧˥ˢ˟ˣ˘˥˔ˣˣ˥ˢ˩˘˗
˦˧˔ˡ˗˔˥˗˦ʡˁˢ˧˜˙ˬ˧˛˘˖ˢˡ˧˥˔˖˧ˢ˥ˢ˙˔ˡˬˣ˘˥˖˘˜˩˘˗
unsafe conditions.
• ʷ˔˜˟ˬ˅˘ˣˢ˥˧˦ʡ˃˥˘ˣ˔˥˘˗˔˜˟ˬ˜ˡ˦ˣ˘˖˧˜ˢˡ˥˘ˣˢ˥˧˦ʟ
˗˔˜˟ˬˤ˨˔ˡ˧˜˧˜˘˦ʟˡˢ˧˘˔ˡˬ˦˔˙˘˧ˬ˜˦˦˨˘˦ʟ˔ˡ˗˜ˡ˖˟˨˗˘
˔ˡ˔˖˖˨˥˔˧˘˗˘˦˖˥˜ˣ˧˜ˢˡˢ˙˧˛˘˪ˢ˥˞ʟ˟˔˕ˢ˥ʟ˔ˡ˗
˘ˤ˨˜ˣˠ˘ˡ˧ʡˁˢ˧˘˔ˡˬ˘˫˧˥˔˪ˢ˥˞ˢ˥˖˛˔ˡ˚˘˦˧ˢ˧˛˘
ˣ˟˔ˡ˦ʡˀ˔˜ˡ˧˔˜ˡˣ˛ˢ˧ˢ˚˥˔ˣ˛˜˖˥˘˖ˢ˥˗ˢ˙˖ˢˡ˦˧˥˨˖˧˜ˢˡʡ
• ˀ˔˧˘˥˜˔˟˦ʡˉ˘˥˜˙ˬ˔ˣˣ˥ˢ˩˘˗ˠ˔˧˘˥˜˔˟˦˔˥˘˜ˡ˖ˢ˥ˣˢ˥˔˧˘˗ ˜ˡ˧ˢ˧˛˘ˣ˥ˢ˝˘˖˧ʡ
• ʴ˖˖˘ˣ˧˔ˡ˖˘ʢ˃˘˥˙ˢ˥ˠ˔ˡ˖˘ˇ˘˦˧˜ˡ˚ʡCoordinate
˔˖˖˘ˣ˧˔ˡ˖˘˔ˡ˗ˣ˘˥˙ˢ˥ˠ˔ˡ˖˘˧˘˦˧˜ˡ˚˜ˡ˖ˢˡ˙ˢ˥ˠ˔ˡ˖˘
˪˜˧˛˧˛˘˖ˢˡ˧˥˔˖˧˗ˢ˖˨ˠ˘ˡ˧˦ʡ
• ˀ˔˧˘˥˜˔˟˦ˇ˘˦˧˜ˡ˚ʢˆˣ˘˖˜˔˟ʼˡ˦ˣ˘˖˧˜ˢˡʡˊ˛˜˟˘ˡˢ˧
˔ˡ˧˜˖˜ˣ˔˧˘˗ˢˡ˧˛˜˦ˣ˥ˢ˝˘˖˧ʟ˜˙ˡ˘˖˘˦˦˔˥ˬ˗˨˘˧ˢ
˖˛˔ˡ˚˘˦˜ˡ˪ˢ˥˞ʟˀˁˆ˪˜˟˟˖ˢˢ˥˗˜ˡ˔˧˘˪˜˧˛˧˛˘ˀ˔˧˘˥˜˔˟˦ ˇ˘˦˧˜ˡ˚˔ˡ˗ˆˣ˘˖˜˔˟ʼˡ˦ˣ˘˖˧˜ˢˡЃ˥ˠ˔˦ˡ˘˘˗˘˗˔ˡ˗
˪˜˟˟ˠ˔˜ˡ˧˔˜ˡ˧˘˦˧˜ˡ˚˥˘˖ˢ˥˗˦˪˜˧˛˖˨˥˥˘ˡ˧˧˘˦˧˘˥˔ˡ˗
˟˔˕ˢ˥˔˧ˢ˥ˬ˖˘˥˧˜Ѓ˖˔˧˜ˢˡ˦ˣ˟˔˖˘˗˜ˡ˧˛˘˖ˢˡ˦˧˥˨˖˧˜ˢˡЃ˟˘ʡ • ˃˨ˡ˖˛ʿ˜˦˧ʡ˃˥˘ˣ˔˥˘ˣ˨ˡ˖˛˟˜˦˧˔ˡ˗˜ˡ˦ˣ˘˖˧˙ˢ˥
˖ˢˠˣ˟˘˧˜ˢˡˢ˙ˣ˨ˡ˖˛˟˜˦˧˪ˢ˥˞˜˧˘ˠ˦ʡ
13SECTION 5. STATEMENT OF UNDERSTANDING AND SCOPE OF WORK SUBTASK 2.8 Safety
ˇ˛˘˖ˢˡ˧˥˔˖˧ˢ˥˛˔˦˦ˢ˟˘˥˘˦ˣˢˡ˦˜˕˜˟˜˧ˬ˙ˢ˥˖ˢˠˣ˟˜˔ˡ˖˘
˪˜˧˛˦˔˙˘˧ˬ˥˘ˤ˨˜˥˘ˠ˘ˡ˧˦ˢˡ˧˛˘˖ˢˡ˦˧˥˨˖˧˜ˢˡ˖ˢˡ˧˥˔˖˧ʟ ˕˨˧ˀˁˆ˪˜˟˟ˠˢˡ˜˧ˢ˥˖ˢˠˣ˟˜˔ˡ˖˘˪˜˧˛˧˛˘˜˥˦˔˙˘˧ˬ
ˣ˥ˢ˚˥˔ˠ˔ˡ˗˔˗˩˜˦˘˧˛˘ʶ˜˧ˬˢ˙ˢ˕˦˘˥˩˘˗˗˘Ѓ˖˜˘ˡ˖˜˘˦ʡ
ˇ˛˘˖ˢˡ˧˥˔˖˧ˢ˥Ϡ˦ˆ˔˙˘˧ˬ˃˟˔ˡʟˇ˥˔˙Ѓ˖ʶˢˡ˧˥ˢ˟˃˟˔ˡʟ˔ˡ˗ ʶ˔˟ʢ˂ˆʻʴʶˢˡ˦˧˥˨˖˧˜ˢˡˆ˔˙˘˧ˬ˂˥˗˘˥˦˪˜˟˟˚˨˜˗˘ˢ˨˥
˜ˡ˦ˣ˘˖˧ˢ˥˦˜ˡˠˢˡ˜˧ˢ˥˜ˡ˚˧˛˘˖ˢˡ˧˥˔˖˧ˢ˥Ϡ˦˪ˢ˥˞ʡ
SUBTASK 2.9 ˃˘˥ˠ˜˧ˀ˔ˡ˔˚˘ˠ˘ˡ˧
ˀˁˆ˪˜˟˟ˠˢˡ˜˧ˢ˥˧˛˘˖ˢˡ˦˧˥˨˖˧˜ˢˡ˧ˢ˘ˡ˦˨˥˘˔˟˟˜˧˘ˠ˦ˢ˙ ˪ˢ˥˞˔˥˘ˣ˘˥˙ˢ˥ˠ˘˗˜ˡ˔˖˖ˢ˥˗˔ˡ˖˘˪˜˧˛˘ˡ˖˥ˢ˔˖˛ˠ˘ˡ˧
ˣ˘˥ˠ˜˧˦ʟ˔ˡ˗˦˧ˢ˥ˠ˪˔˧˘˥ˣˢ˟˟˨˧˜ˢˡ˖ˢˡ˧˥ˢ˟˥˘ˤ˨˜˥˘ˠ˘ˡ˧˦ʡ ˆˈʵˇʴˆʾʥʡʤʣ ʶˢˠˠ˜˦˦˜ˢˡ˜ˡ˚
ˀˁˆ˪˜˟˟ˢ˩˘˥˦˘˘˖ˢˠˠ˜˦˦˜ˢˡ˜ˡ˚ˢ˙˧˛˘˖˟˔˥˜Ѓ˘˥
ˠ˘˖˛˔ˡ˜˦ˠ˦˔ˡ˗˪˜˟˟ˣ˔ˬ˖˔˥˘˙˨˟˔˧˧˘ˡ˧˜ˢˡ˧ˢ˥ˢ˧˔˧˜ˢˡ
˔ˡ˗˟˘˩˘˟˜ˡ˚ˢ˙˧˛˘˥˔˞˘˔˥ˠ˦˙ˢ˥ˢˣ˧˜ˠ˔˟ˢˣ˘˥˔˧˜ˢˡʡ
ˀˁˆʚ˜ˡ˦ˣ˘˖˧ˢ˥˦˔˥˘˩˘˥ˬ˘˫ˣ˘˥˜˘ˡ˖˘˗˜ˡˠ˘˖˛˔ˡ˜˦ˠ
˜ˡ˦˧˔˟˟˔˧˜ˢˡ˔ˡ˗˥˘˛˔˕˜˟˜˧˔˧˜ˢˡʡ
SUBTASK 2.11 ʹ˜ˡ˔˟˃˨ˡ˖˛˟˜˦˧
ˇ˛˘ʶˀʢʼˡ˦ˣ˘˖˧ˢ˥˪˜˟˟ˣ˥˘ˣ˔˥˘˔ˡ˗˦˨˕ˠ˜˧˔Ѓˡ˔˟ˣ˨ˡ˖˛
˟˜˦˧ˢ˙ˢ˨˧˦˧˔ˡ˗˜ˡ˚˖ˢˡ˧˥˔˖˧˜˧˘ˠ˦˧ˢ˧˛˘˖ˢˡ˧˥˔˖˧ˢ˥ʡˀˁˆ ˪˜˟˟˖ˢˡ˗˨˖˧˔Ѓˡ˔˟˜ˡ˦ˣ˘˖˧˜ˢˡ˜ˡ˧˛˘ˣ˥˘˦˘ˡ˖˘ˢ˙˧˛˘ʶ˜˧ˬ ˥˘ˣ˥˘˦˘ˡ˧˔˧˜˩˘˦˔ˡ˗˧˛˘˖ˢˡ˧˥˔˖˧ˢ˥ʡ
SUBTASK 2.12 ˅˘˗ʠ˟˜ˡ˘ʴ˦ʵ˨˜˟˧˦
ˀˁˆ˪˜˟˟˧˥˔˖˞˔ˡ˗ˠ˔˜ˡ˧˔˜ˡ˔˦ʠ˕˨˜˟˧˗˥˔˪˜ˡ˚˦˜ˡ
˔˖˖ˢ˥˗˔ˡ˖˘˪˜˧˛˧˛˘˖ˢˡ˧˥˔˖˧˥˘ˤ˨˜˥˘ˠ˘ˡ˧˦˔ˡ˗˘ˡ˦˨˥˘
˧˛˘ˬ˔˥˘˖ˢˠˣ˟˘˧˘˧ˢ˧˛˘˘˫˧˘ˡ˧˙˘˔˦˜˕˟˘ʡˇ˛˘ʶˀ˪˜˟˟
˛ˢ˟˗˥˘˚˨˟˔˥ˠ˘˘˧˜ˡ˚˦˪˜˧˛˧˛˘˖ˢˡ˧˥˔˖˧ˢ˥˧ˢˠˢˡ˜˧ˢ˥
˧˛˘˦˧˔˧˨˦ˢ˙˧˛˘˔˦ʠ˕˨˜˟˧˗˥˔˪˜ˡ˚˦˘˧ʟ˪˛˜˖˛˜˦ˢ˙˧˘ˡ ˠ˔˗˘˔˖ˢˡ˧˜ˡ˚˘ˡ˖ˬ˙ˢ˥˔ˣˣ˥ˢ˩˔˟ˢ˙˧˛˘ˠˢˡ˧˛˟ˬˣ˔ˬ
˥˘ˤ˨˘˦˧ʡˇ˛˘˜ˡ˦ˣ˘˖˧ˢ˥˪˜˟˟˔˟˦ˢ˞˘˘ˣ˔Ѓ˘˟˗˦˘˧ˢ˙˔˦ʠ˕˨˜˟˧ ˗˥˔˪˜ˡ˚˦˙ˢ˥˨˦˘˜ˡ˥˘˩˜˘˪˜ˡ˚˧˛˘˖ˢˡ˧˥˔˖˧ˢ˥Ϡ˦˖ˢˣˬʡ
TASK 3 ˃˥ˢ˝˘˖˧ʶ˟ˢ˦˘ˢ˨˧ˆ˘˥˩˜˖˘˦
SUBTASK 3.1 Closeout
˂ˡ˖˘˧˛˘˖ˢˡ˧˥˔˖˧ˢ˥ˣ˥ˢ˩˜˗˘˦˧˛˘˥˘ˤ˨˜˥˘˗
˗ˢ˖˨ˠ˘ˡ˧˔˧˜ˢˡʟˀˁˆ˪˜˟˟˦˨˕ˠ˜˧˔ˡ˔˖˖˘ˣ˧˔ˡ˖˘
˥˘˖ˢˠˠ˘ˡ˗˔˧˜ˢˡ˥˘ˣˢ˥˧˪˜˧˛˧˛˘Ѓˡ˔˟ˣ˔ˬ˥˘ˤ˨˘˦˧˙ˢ˥
ˣ˔ˬˠ˘ˡ˧ʡˀˁˆ˪˜˟˟˦˨˕ˠ˜˧˝ˢ˕Ѓ˟˘˦˔ˡ˗Ѓˡ˔˟˥˘ˣˢ˥˧˦˧ˢ˧˛˘ ʶ˜˧ˬ˨ˣˢˡ˖ˢˠˣ˟˘˧˜ˢˡˢ˙˧˛˘˖ˢˡ˧˥˔˖˧ʡ
Attachment 3
Packet Page 76

Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul

1. Pre-Construction Phase

2. Construction Phase

3. Post-Construction Phase
Role Staff Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul Project Manager Megan Panofsky 4 4 8 $275.00 $287.00 $300.00 2,248$ Assistant Resident Engineer Tyler Purvis 16 24 2 2 2 2 2 2 2 54 $210.00 $219.00 $229.00 11,682$ Sr. Construction Inspector TBD 8 4 12 $185.00 $193.00 $202.00 2,252$ Office Engineer Laurie Jones 8 20 28 $135.00 $141.00 $147.00 3,900$ 03652222222200000000000 102 20,082$
Project Manager Megan Panofsky 4 4 2 4 4 2 20 $275.00 $287.00 $300.00 5,870$ Assistant Resident Engineer Tyler Purvis 40 40 8 2 2 2 8 40 40 8 190 $210.00 $219.00 $229.00 42,610$ Sr. Construction Inspector TBD 172 172 40 172 172 40 768 $185.00 $193.00 $202.00 151,680$ Office Engineer Laurie Jones 16 16 12 2 2 2 16 16 12 8 102 $135.00 $141.00 $147.00 14,718$ 000000002322326244424232228580 1,080 214,878$
Project Manager Megan Panofsky 22 4 $275.00 $287.00 $300.00 1,200$ Assistant Resident Engineer Tyler Purvis 16 8 24 $210.00 $219.00 $229.00 5,496$ Office Engineer Laurie Jones 12 16 28 $135.00 $141.00 $147.00 4,116$ 000000000000000003026 56 10,812$
036522222222232232624442423222888261,238 245,772$
Direct Expenses TOTAL COST
Field/ODCs 500$
DIRECT EXPENSES SUB-TOTAL 500$
246,272$
Notes:

1. CM NTP assumed as Dec 2024

2. Contractor NTP assumed as Dec 2024. Assume 7-month procurement window for first clarifier.

3. Used an average of 172 hours per month based upon 8 hour working days with no overtime.

4. Annual escalation of hourly rates applied at 4.5% starting Jan 2025.

5. Inspector hourly rates subject to increase depending upon DIR PW rate increases

6. Any night work will be at $7/hour for PW night differential.

TOTAL COST
City of Pismo Beach
2025 2026
2024
Project Schedule

CONSTRUCTION MANAGEMENT TOTAL

TOTAL HOURS
HOURLY
RATE
2025
HOURLY
RATE
2024
Task 2: Construction Phase

SUBTOTAL
2025
Tasks
2026

SUBTOTAL
([KLELW%
Attachment 3
Packet Page 77

PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.G
Meeting Date: November 19, 2024
TITLE:

Authorization for Agreement with Wallace Group for Design of the Shell Beach Road Shared Use Path Extension Phase 2 Project; Related Budget Adjustments RECOMMENDATION:

Adopt a Resolution:

2. Accepting $1,008,000 in grant funding and appropriating related budget adjustments in Fiscal Year 2025.

DISCUSSION:

The current Shell Beach Road Shared Use Path (SBSUP) Extension project includes Phase 2 (from Avila Beach Drive to Spyglass Drive) and Phase 3 (Spyglass Drive to Terrace Avenue). The California Transportation Commission (CTC) awarded San Luis Obispo Council of Governments (SLOCOG) $65 million from the Trade Corridor Enhancement Program (TCEP) for the overall Five Cities Multimodal Transportation Network Enhancement Project (FCMTEP). The overall FCMTEP project includes the US 101 southbound managed lane project, a park-and-ride lot on Price Street south of Mattie Road, and the SBSUP Extension Phase 2 project. The TCEP funding includes $508,000 for design of the SBSUP Phase 2 project.

On October 1, 2024, the City Council authorized, by Resolution R-2024-060, multiple agreements relating to the project, including a Baseline Agreement between the City, Caltrans, SLOCOG, and the CTC for implementation of Phase 2 of the SBSUP project; a Program Supplement Agreement to the Administering Agency-State Master Agreement for the allocation of the TCEP funds; and Amendment #1 to the Cooperative Agreement with SLOCOG for allocation of $500,000 in Surface Transportation Block Grant Program (STBGP) funds.

On September 26, 2024 staff issued a formal Request for Proposals (RFP) for engineering design services to prepare preliminary and final design plans and all necessary construction documents for construction of the SBSUP Phase 2 project. On October 17, 2024 five proposals were received and were evaluated by a review panel, and on October 29, 2024 three firms were interviewed. Wallace Group was selected to perform the work based on the following:
Understanding of the Scope of Work to be Performed
Methods, Schedule and Procedures to be Used
Management, Personnel and Experience
Council Agenda 11-19-2024 9.G-1
Packet Page 78

Consultation and Coordination with the City of Pismo Beach Wallace Group’s cost proposal for engineering design services is provided as Attachment 1.A.

Conclusion and Recommendation
Staff recommends the Council adopt a Resolution (Attachment 1) authorizing the City Manager to enter into a Professional Services Agreement (Attachment 2) with Wallace Group in the amount of $926,857 for engineering design services for the Shell Beach Road Shared Use Path Extension Phase 2 Project; accepting $1,008,000 in grant funding; and appropriating related budget adjustments in Fiscal Year (FY) 2025.

FISCAL IMPACT:

The fiscal impact of adopting the subject Resolution includes $1,008,000 of SLOCOG grant revenues and $926,857 of expenditures for the engineering design phase of the project plus $81,143 in contingency costs. To date the City has been granted a total of $508,000 in TCEP funds and $500,000 in Surface Transportation Block Grant Program (STBGP) funds from SLOCOG.

Staff recommends accepting the $508,000 in TCEP funds and $500,000 in STBGP funds from SLOCOG. Staff also recommends that Council appropriate $1,008,000 in the Capital Projects Fund, Shell Beach Road Shared Use Path Extension Phase 2 project, Public Works Department, Facilities Division, Streets activity transportation fund grant from San Luis Obispo County grant revenues and corresponding expenditures in the Capital Projects Fund, Shell Beach Road Shared Use Path Extension Phase 2 project, Public Works Department, Facilities Division, Streets activity, professional services account, in FY 2025.

The estimated project costs are show in Table 1 below.

Table 1. FY 2025 Project Funding
Description – Capital Projects Fund Amount
Revenues: SLOCOG Grant Revenues
Trade Corridor Enhancement Program $508,000
Surface Transportation Block Grant Program funds 500,000 Total SLOCOG Grant Revenues $$1,008,000
Expenditures:

Wallace Group Design Contract $926,857
Contingency 81,143
Total Expenditures $1,008,000
Net Revenues less Expenditures $0
Council Agenda 11-19-2024 9.G-2
Packet Page 79

ATTACHMENTS:

1. Resolution

1.A Exhibit A to Resolution: Wallace Group Cost Proposal

2. Wallace Group Professional Services Agreement
Prepared by:

Erin Olsen, Senior Management Analyst
Submitted by: Mike James, Assistant City Manager/Acting Director of Public Works City Manager Approval:

Council Agenda 11-19-2024 9.G-3
Packet Page 80

RESOLUTION NO. R-2024-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA 1. AUTHORIZING THE CITY MANAGER TO ENTER INTO A

PROFESSIONAL SERVICES AGREEMENT WITH WALLACE GROUP IN THE AMOUNT OF $926,857 FOR ENGINEERING DESIGN SERVICES FOR THE SHELL BEACH ROAD SHARED USE PATH EXTENSION PHASE 2 PROJECT; AND

2. ACCEPTING $1,008,000 IN GRANT FUNDING AND APPROPRIATING RELATED BUDGET ADJUSTMENTS IN FISCAL YEAR 2025
WHEREAS, the current Shell Beach Road Shared Use Path (SBSUP) Extension project includes Phase 2 (from Avila Beach Drive to Spyglass Drive) and Phase 3 (Spyglass Drive to Terrace Avenue); and
WHEREAS, on October 1, 2024, the City Council authorized multiple agreements relating to the project, including a Baseline Agreement between the City, Caltrans, SLOCOG, and the CTC for implementation of Phase 2 of the SBSUP project; and WHEREAS, staff issued a formal Request for Proposals for engineering design services to prepare preliminary and final design plans and all necessary construction documents for construction of the SBSUP Phase 2 project; and
WHEREAS, on October 17, 2024 five proposals were received and were evaluated by a review panel, and on October 29, 2024 three firms were interviewed; and WHEREAS, Wallace Group was selected to perform the work based on the following:
• Understanding of the Scope of Work to be Performed
• Methods, Schedule and Procedures to be Used
• Management, Personnel and Experience; and
WHEREAS, to date the City has been granted a total of $508,000 in Trade Corridor Enhancement Program funds and $500,000 in Surface Transportation Block Grant Program funds for design of the SBSUP Phase 2 project.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to enter into a Professional Services Agreement with Wallace Group in the amount of $926,857 for engineering design services for the Shell Beach Road Shared Use Path Extension Phase 2 Project (cost proposal provided as Exhibit A).

BE IT FURTHER RESOLVED that the City Council of the City of Pismo Beach hereby accepts $1,008,000 in SLOCOG grant funding for the project.

BE IT FINALLY RESOLVED that the City Council of the City of Pismo Beach hereby appropriates $1,008,000 in the Capital Projects Fund, Shell Beach Road Shared Use Council Agenda 11-19-2024 9.G-4
Attachment 1
Packet Page 81

Path Extension Phase 2 project, Public Works Department, Facilities Division, Streets activity transportation fund grant from San Luis Obispo County grant revenues and corresponding expenditures in the Capital Projects Fund, Shell Beach Road Shared Use Path Extension Phase 2 project, Public Works Department, Facilities Division, Streets activity, professional services account, in Fiscal Year 2025.

UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 19th day of November 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

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Council Agenda 11-19-2024 9.G-6
Attachment 1.A
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CITY OF PISMO BEACH

VENDOR AGREEMENT FOR PROFESSIONAL SERVICES

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Engineering Design Services for the Shell Beach Road Shared Use Path Phase 2 – Spyglass Drive to Avila Beach Drive project, more particularly described in attached Exhibit A.
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Council Agenda 11-19-2024 9.G-7
Attachment 2
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Packet Page 94

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Packet Page 95

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Packet Page 96

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Attachment 2
Packet Page 97

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Attachment 2
Packet Page 98

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Council Agenda 11-19-2024 9.G-22
Attachment 2
Packet Page 99

Exhibit B – Compensation Schedule
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Council Agenda 11-19-2024 9.G-23
Attachment 2
Packet Page 100

Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours)#REF! Avg Hourly 5 Year Contract
Rate Duration
$263,124.00 =$58.86 Year 1 Avg Hourly Rate
Avg Hourly Rate
Year 1 $58.86 + = $60.20 Year 2 Avg Hourly Rate
Year 2 $60.20 + = $62.94 Year 3 Avg Hourly Rate
Year 3 $62.94 + = $65.80 Year 4 Avg Hourly Rate
Year 4 $65.80 + = $68.80 Year 5 Avg Hourly Rate
Total Hours
per Year
Year 1 70.00%*=3129.0 Estimated Hours Year 1
Year 2 30.00%*=1341.0 Estimated Hours Year 2
Year 3 *=Estimated Hours Year 3
Year 4 *=Estimated Hours Year 4
Year 5 *=Estimated Hours Year 5
Total 100% =4470.0
Year 1 $58.86 *=$184,186.80 Estimated Hours Year 1
Year 2 $60.20 *=$80,729.07 Estimated Hours Year 2
Year 3 $62.94 *=Estimated Hours Year 3
Year 4 $65.80 *=Estimated Hours Year 4
Year 5 $68.80 *=Estimated Hours Year 5
=$264,915.87
=$263,124.00
=$1,791.87 Transfer to Page 1
NOTES:
· This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year. · An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology) · This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.

January 2018
EXHIBIT 10-H COST PROPOSAL Page 2 of 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)
Direct Labor Subtotal Total Hours
per Cost Proposal per Cost Proposal
4,470

2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Proposed Escalation

2.27%

4.55%

4.55%
Total

3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Estimated % Total Hours
Completed Each Year per Cost Proposal
4470.0
4470.0
4470.0
4470.0
4470.0

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Avg Hourly Rate Estimated hours Cost per Year(calculated above)(calculated above) Direct Labor Subtotal before Escalation
Estimated total of Direct Labor Salary Increase
3129.0
1341.0
Total Direct Labor Cost with Escalation
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7LWOH8QLWHG6WDWHV&RGH6HFWLRQ/HWWLQJRI&RQWUDFWV Council Agenda 11-19-2024 9.G-24
Attachment 2
Packet Page 101

Local Assistance Procedures Manual Exhibit 10-K
Consultant Annual Certification of Indirect Costs and Financial Management System

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Pismo Beach City CouncilNovember 19, 2024

Pismo Beach City Council
November 19, 2024