\T Y Op
PISMO BEACH CITY COUNCIL STAFF REPORT
'0�syo Be
Pc� Agenda Item #9.A
Meeting Date: December 3, 2024
TITLE:
Adoption of Meeting Minutes
RECOMMENDATION:
1. Adopt Minutes of the May 11, 2023 Special Budget Workshop.
2. Adopt Minutes of the November 19, 2024 Regular Meeting.
DISCUSSION:
Attached for the Council's consideration are the draft minutes of the subject meetings for review and adoption.
FISCAL IMPACT:
There is no fiscal impact associated with the preparation or adoption of meeting minutes.
ATTACHMENTS:
1. Draft Minutes of the Minutes of the May 11, 2023 Special Budget Workshop
2. Draft Minutes of the November 19, 2024 Regular Meeting.
Submitted by:
Erica Inderlied, City Clerk
City Manager Approval:
Council Agenda 12-3-2024 9.A-1
Attachment 1
Y
DRAFT MINUTES
- Pismo Beach City Council
A•SMo BEPcs Tuesday, May 11, 2023
Special Budget Workshop-10:00 a.m.
Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449 The City Council of the City of Pismo Beach met this date in a special session with Mayor Waage presiding.
CALL TO ORDER: 10:00 a.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tern Mary Ann Reiss (arrived 10:38 a.m.)
Council Member Marcia Guthrie
Council Member Stacy Inman
Council Member Scott Newton
Staff Present:
Matt Downing, Community Development Director
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer
David Fleishman, City Attorney
Jorge Garcia, Assistant City Manager
Erica Inderlied, City Clerk
Gordon Jackson, Director of Tourism and Events
Paul Lee, Battalion Chief
James R. Lewis, City Manager
Jeff Smith, Chief of Police
Other staff present as noted below
5. PUBLIC COMMENT PERIOD
Call for public comment: No comment.
Council Agenda 12-3-2024 9.A-2
Attachment 1
3. AGENDA ITEMS
Item 3.A: Presentation: Fiscal Year 2024 Outside Requests for City Donations (Feeser)
Recommendation: No packet materials; no action to be taken.
Presenting staff:
Nadia Feeser, Administrative Services Director
James R. Lewis, City Manager
Call for public comment:
The following commented:
Michael Boy, Boys & Girls Club of Mid Central Coast
Judy Jimenez, Assistance League of San Luis Obispo County Lili Sinclaire, TalentDreams
Jeanette Vierra, Pismo Beach Chamber of Commerce
Douglas Trawick, SLO County YMCA
Devon McQuade, 5 Cities Homeless Coalition
Action: No action.
Item 3.13: Direction Regarding Proposed Budgets for Fiscal Year 2024 and Fiscal Year 2025: July 1, 2023 Through June 30, 2025 (Feeser)
Recommendation: Provide direction regarding the proposed budget, including proposed work plan budget requests for the budgets for Fiscal Years FY 2024 and FY 2025, effective July 1, 2023 through June 30, 2025 for the City of Pismo Beach.
Presenting staff:
Nadia Feeser, Administrative Services Director
James R. Lewis, City Manager
Call for public comment: No comment.
Action: Consensus in support of the proposed budget as outlined in staff's report, including proposed work plan budget requests for the budgets for Fiscal Years FY 2024 and FY 2025, with the following additional direction:
1. Increase the Parking Enterprise Fund's share of the General Fund's cost allocation of overhead costs to the full amount recommended by the 2023 Cost Allocation Plan instead of increasing the Parking Enterprise Fund's share by 10% in FY 2024 and FY 2025.
Council Agenda 12-3-2024 9.A-3
Attachment 1
2. Eliminate the Ventana Sports Courts item in accordance with the direction given at the April 25, 2025 special meeting.
In support: 5 Guthrie, Inman, Newton, Reiss, Waage In opposition: 0
Absent: 0
Abstain: 0
Recused: 0
Item 3.C: Fiscal Year 2024 Outside Requests for City Donations (Feeser) Recommendation: Adopt a Resolution approving and appropriating contributions to outside agencies for Fiscal Year 2024.
Presenting staff:
Nadia Feeser, Administrative Services Director
James R. Lewis, City Manager
Call for public comment: No comment.
Action: Adopt a Resolution approving and appropriating contributions to outside agencies for Fiscal Year 2024, with the following funding amounts:
Agency Amount Fund
5 Cities Homeless Coalition 25,000 General Fund American Red Cross 3,500 General Fund
Assistance League of SLO County 3,500 General Fund Association of Amputee Surfers 6,000 General Fund CAPSLO Home Repair Program 4,200 Housing In-Lieu CAPSLO Health and Prevention 5,000 General Fund Five Cities Diversity Coalition 1,000 General Fund HomeShare SLO 3,500 Housing In-Lieu
NOOR Foundation 16,000 General Fund
People's Self-Help Housing 5,000 Housing In-Lieu Pismo Beach Chamber of Commerce 5,000 General Fund Shower the People of SLO 7,500 General Fund
SLO County Housing Trust Fund 3,000 Housing In-Lieu SLO County YMCA 3,000 General Fund
SLO SCORE 2,000 General Fund
Motion: Reiss
Second: Newton
Vote: The motion passed on the following vote:
Ayes: 5 Reiss, Newton, Guthrie, Inman, Waage
Noes: 0
Council Agenda 12-3-2024 9.A-4
Attachment 1
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2023-035 adopted.
4. CITY COUNCIL COMMENTS AND REQUESTS
No action.
14. ADJOURNMENT
At 11:50 a.m.
APPROVED: ATTEST:
Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 12-3-2024 9.A-5
Attachment 2
Y
DRAFT MINUTES
- Pismo Beach City Council
A•SMo BEPcs Tuesday, November 19, 2024
Regular Meeting-5:30 p.m.
Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449 The City Council of the City of Pismo Beach met this date in a regular session with Mayor Waage presiding.
CALL TO ORDER: 5:30 p.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tern Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman
Council Member Scott Newton
Staff Present:
Nadia Feeser, Administrative Services Director
Scot Graham, Community Development Director
David Fleishman, City Attorney
Jorge Garcia, City Manager
Erica Inderlied, City Clerk
Gordon Jackson, Director of Tourism and Events
Mike James, Assistant City Manager / Acting Public Works Director Paul Lee, Battalion Chief
Chris Trimble, Police Commander
Other staff present as noted below
2. PLEDGE OF ALLEGIANCE
Mayor Waage led the Pledge of Allegiance.
3. ACCEPTANCE OF AGENDA
No requests to reorder the agenda.
Council Agenda 12-3-2024 9.A-6
Attachment 2
4. PRESENTATIONS
Item 4.A: Proclamation: National Hospice and Palliative Care Month Presented to Karen Perry, Hospice of San Luis Obispo County.
5. PUBLIC COMMENT PERIOD
Call for public comment:
Christopher Stjern commented.
Bonnie Kee commented.
Jennifer Weaver commented.
Dara Manker commented.
Monica Rejniak commented.
Lillian Jewell commented.
Joyce Green commented.
Jenni Bond commented.
Kathy Teufel commented.
6. CITY MANAGER'S REPORT
City Manager Garcia commented on various topics.
7. CITY ATTORNEY'S REPORT / CLOSED SESSION REPORT City Attorney Fleishman reported that the Council had taken no reportable action during its 12:30 p.m. Closed Session on November 7, 2024.
8. COUNCIL COMMITTEE REPORTS
The Council reported on recent and upcoming meetings of various external bodies:
Council Member Inman:
Shell Beach Improvement Group.
Mayor Waage:
San Luis Obispo Local Agency Formation Commission (SLO LAFCO).
San Luis Obispo County Community Fire Safe Council.
San Luis Obispo Regional Transit Authority (SLORTA).
Council Agenda 12-3-2024 9.A-7
Attachment 2
9. CONSENT CALENDAR
Call for public comment: No comment.
Action: Adopt Consent Calendar.
Motion: Reiss
Second: Inman
Vote: The motion passed on the following vote (Items 9.A through 9.J):
Ayes: 5 Reiss, Inman, Guthrie, Newton, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Item 9.A: Adoption of Meeting Minutes (Inderlied)
Recommendation:
1. Adopt Minutes of the May 10, 2023 Closed Session.
2. Adopt Minutes of the November 7, 2024 Closed and Special Meeting.
3. Adopt Minutes of the October 15, 2024 Regular Meeting.
Item 9.13: Payroll Register and Register of Demands (Feeser) Recommendation:
1. Approve the Summary of Payroll Register for October 6, 2024 and October 20, 2024;
2. Approve the Register of Demands for October 4, 2024, October 11, 2024 and October 18, 2024.
Item 9.C: Monthly Investment Transaction Report of the City's Cash and Investments for September 2024 of Fiscal Year 2025 (Feeser) Recommendation:
No action recommended; for information only.
Item 9.11): Fiscal Year 2025 First Quarter Financial Status Report (Feeser) Recommendation:
No action recommended; for information only.
Council Agenda 12-3-2024 9.A-8
Attachment 2
Item 9.E: Quarterly Investment Report for the Three Months of July through September 2024 — the First Quarter of Fiscal Year (FY) 2025 (Feeser)
Recommendation:
No action recommended; for information only.
Item 9.F: Award of Contracts to W. M. Lyles Co. and MNS Engineers, Inc. for the Wastewater Treatment Plant Clarifiers Equipment Replacement Project (James)
Recommendation:
Adopt a Resolution authorizing the City Manager to:
1. Enter into a contract with W. M. Lyles Co. in the amount of $1,225,220 for construction of the Wastewater Treatment Plant Clarifiers Equipment Replacement Project; and
2. Enter into a Professional Services Agreement with MNS Engineers, Inc. in the amount of $246,272 for Construction Management, Inspection and Administration Services.
Legislative Record: Resolution R-2024-062 adopted.
Item 9.G: Authorization for Agreement with Wallace Group for Design of the Shell Beach Road Shared Use Path Extension Phase 2 Project; Related Budget Adjustments (James)
Recommendation:
Adopt a Resolution:
1. Authorizing the City Manager to enter into a Professional Services Agreement with Wallace Group in the amount of $926,857 for engineering design services for the Shell Beach Road Shared Use Path Extension Phase 2 Project; and
2. Accepting $1,008,000 in grant funding and appropriating related budget adjustments in Fiscal Year 2025.
Legislative Record: Resolution R-2024-063 adopted.
Item 9.1-1: Agreement with GSI Water Solutions, Inc. for preparation of the Northern Cities Management Area Annual Monitoring Report; Related Budget Adjustments (James)
Recommendation:
Adopt a Resolution authorizing the City Manager to enter into a Professional Services Agreement with GSI Water Solutions, Inc. in the amount of$112,493 to manage the Northern Cities Management Area groundwater monitoring program and to prepare the NCMA Council Agenda 12-3-2024 9.A-9
Attachment 2
Annual Monitoring Reports for 2024 through 2026; and appropriating related budget adjustments in Fiscal Year 2025.
Legislative Record: Resolution R-2024-064 adopted.
Item 9.1: Notice of Completion for the Police Department Parking Division Annex Building Project (James)
Recommendation:
1. Accept the Police Department Parking Division Annex Building Project as complete;
2. Authorize the City Manager to sign, and the City Clerk to record, a Notice of Completion for the project.
Item 9.J: In-Lieu Parking Fee Reduction (Graham)
Recommendation:
Adopt a Resolution amending the In-lieu Parking Fee Program to reduce the in-lieu fee to $9,000 per space and repealing Resolution R-2019-010.
Legislative Record: Resolution R-2024-065 adopted.
Action: Consensus to direct staff to explore the possibility of implementation of parking in-lieu fees for the Shell Beach area and potentially other business corridors, and bring the matter to the Planning Commission for consideration as part of the General Plan / Local Coastal Plan update process.
In support: 5 Guthrie, Inman, Newton, Reiss, Waage In opposition: 0
Absent: 0
Abstain: 0
Recused: 0
10. ITEMS PULLED FROM CONSENT
None.
Council Agenda 12-3-2024 9.A-10
Attachment 2
11. PUBLIC HEARINGS
Item 11.A: Conduit Financing for the Pismo Terrace Affordable Housing Apartments Project (Graham)
Recommendation:
1. Conduct a public hearing under the requirements of Tax and Equity Fiscal Responsibility Act (TEFRA) and the Internal Revenue Code of 1986, as amended, in connection with the proposed issuance of revenue bonds by the California Municipal Finance Authority (CMFA).
2. Adopt a Resolution approving the issuance of revenue bonds by the California Municipal Finance Authority in an aggregate principal amount not to exceed $13,414,789 to finance and refinance a 50-unit affordable rental housing facility for the benefit of Pismo Terrace, L.P. or its affiliate, and certain other matters relating thereto.
Presenting staff:
Scot Graham, Community Development Director
Jorge Garcia, City Manager
Call for public comment: No comment.
Action: Adopt a Resolution approving the issuance of revenue bonds by the California Municipal Finance Authority in an aggregate principal amount not to exceed $13,414,789 to finance and refinance a 50-unit affordable rental housing facility for the benefit of Pismo Terrace, L.P. or its affiliate, and certain other matters relating thereto.
Motion: Newton
Second: Inman
Vote: The motion passed on the following vote:
Ayes: 5 Newton, Inman, Guthrie, Reiss, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2024-066 adopted.
12. BUSINESS ITEMS
Item 12.A: Approval and Implementation of the Public Works Operational Review and Assessment; Creation of Facility and Fleet Supervisor and GIS Analyst Job Specifications; Amendment of Permit Technician Job Council Agenda 12-3-2024 9.A-11
Attachment 2
Specification; Approval of Revised Salary Schedules; and Related Budget Adjustments (James)
Recommendation:
Adopt a Resolution:
1. Approving the Public Works Operational Review and Assessment dated November 2024;
2. Approving a new Facility and Fleet Supervisor Job Specification;
3. Approving a new Geographic Information Systems Analyst Job Specification;
4. Amending the Permit Technician Job Specification;
5. Approving Revised Combined Salary Schedules; and
6. Making related budget adjustments in Fiscal Year 2025.
Presenting staff:
Jorge Garcia, City Manager
Mike James, Assistant City Manager
Supplemental material submitted into the record.
Call for public comment: No comment.
Action: Adopt a Resolution:
1. Approving the Public Works Operational Review and Assessment dated November 2024;
2. Approving a new Facility and Fleet Supervisor Job Specification;
3. Approving a new Geographic Information Systems Analyst Job Specification;
4. Amending the Permit Technician Job Specification;
5. Approving Revised Combined Salary Schedules; and
6. Making related budget adjustments in Fiscal Year 2025.
Motion: Guthrie
Second: Newton
Vote: The motion passed on the following vote:
Ayes: 5 Guthrie, Newton, Inman, Reiss, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2024-067 adopted.
Council Agenda 12-3-2024 9.A-12
Attachment 2
13. CITY COUNCIL COMMENTS AND REQUESTS
No action.
14. ADJOURNMENT
At 6:41 p.m.
APPROVED: ATTEST:
Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 12-3-2024 9.A-13