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PISMO BEACH CITY COUNCIL STAFF REPORT
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Pc� Agenda Item #9.A
Meeting Date: December 17, 2024
TITLE:
Adoption of Meeting Minutes
RECOMMENDATION:
1. Adopt Minutes of the September 18, 2023 Closed Session.
2. Adopt Minutes of the September 26, 2023 Regular Meeting.
3. Adopt Minutes of the February 13, 2024 Special Meeting.
4. Adopt Minutes of the February 21, 2024 Special Meeting.
5. Adopt Minutes of the December 3, 2024 Regular Meeting.
DISCUSSION:
Attached for the Council's consideration are the draft minutes of the subject meetings for review and adoption.
FISCAL IMPACT:
There is no fiscal impact associated with the preparation or adoption of meeting minutes.
ATTACHMENTS:
1. Draft Minutes of the September 18, 2023 Closed Session.
2. Draft Minutes of the September 26, 2023 Regular Meeting.
3. Draft Minutes of the February 13, 2024 Special Meeting.
4. Draft Minutes of the February 21, 2024 Special Meeting.
5. Draft Minutes of the December 3, 2024 Regular Meeting.
Submitted by:
Erica Inderlied, City Clerk
City Manager Approval:
Council Agenda 12-17-2024 9.A-1
Attachment 1
Y
DRAFT MINUTES
- Pismo Beach City Council
A•SMo BEPcs Monday, September 18, 2023
Special Closed Session-8:30 a.m.
2727 Shell Beach Road, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in a special closed session with Mayor Waage presiding.
CALL TO ORDER: Mayor Waage called the meeting to order at 8:30 a.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tern Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman
Council Member Scott Newton
Staff Present:
Bianka Buchanan, Human Resources Officer
2. PUBLIC COMMENT PERIOD
Call for public comment: No comment.
3. ANNOUNCEMENT OF CLOSED SESSION ITEMS
Mayor Waage announced the Closed Session item listed below.
Item 3.A: Public Employee Appointment (Government Code §54957) City Manager
4. CLOSED SESSION REPORT
Mayor Waage reported that no reportable action was taken on the above item.
5. ADJOURNMENT
At 3:58 p.m.
Council Agenda 12-17-2024 9.A-2
Attachment 1
APPROVED: ATTEST:
Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 12-17-2024 9.A-3
Attachment 2
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DRAFT MINUTES
- Pismo Beach City Council
A•SMo BEPcs Tuesday, September 26, 2023
Special Closed Session-9:30 a.m.
City Hall, 760 Mattie Road, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in a special closed session with Mayor Waage presiding.
CALL TO ORDER: Mayor Waage called the meeting to order at 9:30 a.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tern Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman (via teleconference)
Council Member Scott Newton
Staff Present:
David Fleishman, City Attorney
2. PUBLIC COMMENT PERIOD
Call for public comment: No comment.
3. ANNOUNCEMENT OF CLOSED SESSION ITEMS
City Attorney Fleishman announced the Closed Session item listed below.
Item 3.A: Conference with Labor Negotiators (Government Code §54957.6) Agency designated representative: David M. Fleishman, City Attorney Unrepresented employee: City Manager
4. CLOSED SESSION REPORT
City Attorney Fleishman reported that no reportable action was taken on the above item.
Council Agenda 12-17-2024 9.A-4
Attachment 2
5. ADJOURNMENT
At 10:28 a.m.
APPROVED: ATTEST:
Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 12-17-2024 9.A-5
Attachment 3
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DRAFT MINUTES
- Pismo Beach City Council
A•SMo BEPcs Tuesday, February 13, 2024
Special Meeting-1:00 p.m.
City Hall, 760 Mattie Road, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in a special session with Mayor Waage presiding.
CALL TO ORDER: 1:02 p.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tern Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman
Council Member Scott Newton
Staff Present:
Erica Inderlied, City Clerk
2. PUBLIC COMMENT PERIOD
Call for public comment: No comment.
3. AGENDA ITEMS
Item 3.A: 2024 Annual Advisory Body Interviews and Appointments (Inderlied) Recommendation:
Review of Current Membership
1. Review the membership standing of current Advisory Body members, including training and attendance data, and provide direction to staff if desired.
Review of Applicants not Appearing for Interviews
2. Review the applications of applicants not appearing for an interview.
Interviews — Applicants for Multiple Bodies
3. Conduct interviews of applicants who have applied for multiple Advisory Bodies.
Council Agenda 12-17-2024 9.A-6
Attachment 3
Appointments — SEC
4. Complete a ballot selecting preferred candidates for two Special Events Committee (SEC) seats for the term of March 1, 2024—February 28, 2026.
Interviews — Planning Commission
5. Conduct interviews of remaining applicants for the Planning Commission.
Appointments — Planning Commission
6. Complete a ballot selecting preferred candidates for two Planning Commission seats for the term of March 1, 2024—February 28, 2026.
Presenting staff:
Erica Inderlied, City Clerk
The City Council considered the applications of the following applicants not appearing for interviews:
Kim Jacobsen, for the Planning Commission and Special Events Committee;
JD Payne, for the Parks, Recreation and Beautification Commission, Planning Commission, and Traffic Safety Committee;
Vicki Pobor, for the Parking Advisory Committee;
David Purdy, for the Parks, Recreation and Beautification Commission, Planning Commission, and Traffic Safety Committee;
Karen Valdez, for the Parking Advisory Committee, Parks, Recreation and Beautification Commission, and Traffic Safety Committee; Lyndon Schaeffer , for the Parks, Recreation and Beautification Commission, and Planning Commission;
Mukesh Modi, for the Conference and Visitors Bureau Board, Parks, Recreation and Beautification Commission, and Special Events Committee.
Supplemental material submitted into the record.
The City Council conducted the following interviews:
Dean Krikorian, for the Parks, Recreation and Beautification Commission and Planning Commission;
Linda Grupenhagen, for the Planning Commission, Special Events Committee, and Traffic Safety Committee;
Teresa Field, for the Conference and Visitors Bureau Board, Parks, Recreation and Beautification Commission, and Planning Commission; Bruce Botto, for the Planning Commission;
Tamara McCall, for the Planning Commission;
Jimmy Summer, for the Planning Commission;
Don Oberhelman, for the Planning Commission.
Council Agenda 12-17-2024 9.A-7
Attachment 3
Action: Make the following appointments:
• Planning Commission
Donald Oberhelman, for a two-year term ending February 28, 2026.
Jimmy Summer, for a two-year term ending February 28, 2026. • Special Events Committee
Linda Grupenhagen, for a two-year term ending February 28, 2026.
Tamara McCall, for a two-year term ending February 28, 2026.
In support: 5 Guthrie, Inman, Newton, Reiss, Waage In opposition: 0
Absent: 0
Abstain: 0
Recused: 0
4. CITY COUNCIL COMMENTS AND REQUESTS
No action.
5. ADJOURNMENT
At 5:33 p.m.
APPROVED: ATTEST:
Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 12-17-2024 9.A-8
Attachment 4
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DRAFT MINUTES
- Pismo Beach City Council
A•SMo BEPcs Wednesday, February 21, 2024
Special Meeting-9:00 a.m.
City Hall, 760 Mattie Road, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in a special session with Mayor Waage presiding.
CALL TO ORDER: 9:05 a.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage Council Member Scott Newton
Mayor Pro Tern Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman
Staff Present:
Erica Inderlied, City Clerk
2. PUBLIC COMMENT PERIOD
Call for public comment: No comment.
3. AGENDA ITEMS
Item 3.A: 2024 Annual Advisory Body Interviews and Appointments (Inderlied) Recommendation:
Interviews — CVB Board, PAC, PRBC, and TSC
1. Conduct interviews of remaining applicants for the Conference and Visitors Bureau Board (CVB Board).
2. Conduct interviews of remaining applicants for the Parking Advisory Committee (PAC).
3. Conduct interviews of remaining applicants for the Parks, Recreation and Beautification Commission (PRBC).
4. Conduct interviews of remaining applicants for the Traffic Safety Committee (TSC).
Council Agenda 12-17-2024 9.A-9
Attachment 4
Appointments — CVB Board, PAC, PRBC, and TSC
5. Complete a ballot selecting preferred candidates for two Conference & Visitors Bureau Board seats for the term of March 1, 2024—February 28, 2026.
6. Complete a ballot selecting preferred candidates for three Parking Advisory Committee seats for the term of March 1, 2024—February 28, 2026.
7. Complete a ballot selecting preferred candidates for two Parks, Recreation and Beautification Commission seats for the term of March 1, 2024—February 28, 2026.
8. Complete a ballot selecting preferred candidates for two Traffic Safety Committee (TSC) seats for the term of March 1, 2024—February 28, 2026.
Presenting staff:
Erica Inderlied, City Clerk
The City Council considered the applications of the following applicants not appearing for interviews:
David Morneau, for the Conference and Visitors Bureau Board; Robert Horch, for the Parking Advisory Committee;
Don Day, for the Parking Advisory Committee;
Michael Cotta, for the Traffic Safety Committee;
Dave Daguerre, for the Traffic Safety Committee.
The City Council conducted the following interviews:
Ryan Wardle, for the Parks, Recreation and Beautification Commission; Megan Taylor, for the Conference and Visitors Bureau Board; Charley Allcock, for the Parks, Recreation and Beautification Commission; Ron Rodriguez, for the Parks, Recreation and Beautification Commission.
Action: Make the following appointments:
• Conference and Visitors Bureau Board
David Morneau, for a two-year term ending February 28, 2026.
Megan Taylor, for a two-year term ending February 28, 2026. • Parks, Recreation and Beautification Commission
Ron Rodriguez, for a two-year term ending February 28, 2026.
Ryan Wardle, for a two-year term ending February 28, 2026. • Parking Advisory Committee
Don Day, for a two-year term ending February 28, 2026.
Council Agenda 12-17-2024 9.A-10
Attachment 4
Robert Horch, for a two-year term ending February 28, 2026. • Traffic Safety Committee
Michael Cotta, for a two-year term ending February 28, 2026.
David Daguerre, for a two-year term ending February 28, 2026.
In support: 4 Guthrie, Inman, Reiss, Waage
In opposition: 0
Absent: 1 Newton
Abstain: 0
Recused: 0
4. CITY COUNCIL COMMENTS AND REQUESTS
No action.
5. ADJOURNMENT
At 10:30 a.m.
APPROVED: ATTEST:
Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 12-17-2024 9.A-11
Attachment 5
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DRAFT MINUTES
- Pismo Beach City Council
A•SMo BEPcs Tuesday, December 3, 2024
Regular Meeting-5:30 p.m.
Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449 The City Council of the City of Pismo Beach met this date in a regular session with Mayor Waage presiding.
CALL TO ORDER: 5:30 p.m.
TELECONFERENCE PROCEDURE
Item: Notification by a Legislative Body Member of the Need for Teleconference Meeting Attendance for Just Cause Under Assembly Bill 2449 Council Member Inman notified the City Council of the need to attend the meeting by teleconference under the provisions of Assembly Billy 2449 for just cause; gave a brief general description of the circumstances giving rise to the need to attend virtually; and disclosed that there were no other adults present at the remote location.
Action: No action.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tern Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman (via teleconference)
Council Member Scott Newton
Staff Present:
Nadia Feeser, Administrative Services Director
Scot Graham, Community Development Director
David Fleishman, City Attorney
Jorge Garcia, City Manager
Erica Inderlied, City Clerk
Gordon Jackson, Director of Tourism and Events
Mike James, Assistant City Manager / Acting Public Works Director Paul Lee, Battalion Chief
Jeff Smith, Chief of Police
Council Agenda 12-17-2024 9.A-12
Attachment 5
Other staff present as noted below
2. PLEDGE OF ALLEGIANCE
Mayor Waage led the Pledge of Allegiance.
3. ACCEPTANCE OF AGENDA
No requests to reorder the agenda.
4. PRESENTATIONS
None.
5. PUBLIC COMMENT PERIOD
Call for public comment: No comment.
6. CITY MANAGER'S REPORT
City Manager Garcia commented on various topics.
7. CITY ATTORNEY'S REPORT / CLOSED SESSION REPORT City Attorney Fleishman had nothing to report.
8. COUNCIL COMMITTEE REPORTS
The Council reported on recent and upcoming meetings of various external bodies:
Council Member Guthrie:
San Luis Obispo County Homeless Services Oversight Council.
San Luis Obispo County Zone 3 Water Committee.
Mayor Pro Tern Reiss:
Chapman Estate Foundation Board.
Mayor Waage:
San Luis Obispo Council of Governments (SLOCOG) Board / Executive Committee.
Council Agenda 12-17-2024 9.A-13
Attachment 5
9. CONSENT CALENDAR
Call for public comment: No comment.
Action: Adopt Consent Calendar.
Motion: Guthrie
Second: Newton
Vote: The motion passed on the following vote (Items 9.A through 9.1-1):
Ayes: 5 Guthrie, Newton, Inman, Reiss, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Item 9.A: Adoption of Meeting Minutes (Inderlied)
Recommendation:
1. Adopt Minutes of the May 11, 2023 Special Budget Workshop.
2. Adopt Minutes of the November 19, 2024 Regular Meeting.
Item 9.13: Payroll Register and Register of Demands (Feeser) Recommendation:
1. Approve the Summary of Payroll Register for November 3, 2024;
2. Approve the Register of Demands for October 25, 2024, November 1, 2024, November 8, 2024, and November 15, 2024.
Item 9.C: Monthly Investment Transaction Report of the City's Cash and Investments for October 2024 of Fiscal Year 2025 (Feeser) Recommendation:
No action recommended; for information only.
Item 9.11): Annual Public Report on Development Impact Fees for Fiscal Year 2024 (Feeser)
Recommendation:
1. Receive the Annual Public Report on Development Impact Fees for Fiscal Year 2024;
2. Adopt a Resolution approving the Annual Public Report on Development Impact Fees for Fiscal Year 2024.
Legislative Record: Resolution R-2024-068 adopted.
Council Agenda 12-17-2024 9.A-14
Attachment 5
Item 9.E: Update on January 9, 2023 and January 12, 2017 Emergency Proclamations (Inderlied)
Recommendation:
1. Review the need for continuing currently active local emergency proclamations;
2. Provide direction to staff if desired.
Item 9.F: Authorization for Agreement with Michael K. Nunley & Associates, Inc. for Design of the Charles Street Reservoir Replacement Project (James)
Recommendation:
Adopt a Resolution authorizing the City Manager to enter into a Professional Services Agreement with Michael K. Nunley & Associates, Inc. in the amount of $197,684 for engineering design services for the Charles Street Reservoir Replacement Project.
Legislative Record: Resolution R-2024-069 adopted.
Item 9.G: ThinkGard Agreement for Security Information Event Management (SIEM) and Security Orchestration Automation and Response (SOAR) Services (Feeser)
Recommendation:
Adopt a Resolution authorizing the City Manager to enter into an agreement with ThinkGard, LLC to provide security information event management and security orchestration automation and response services for Fiscal Years 2025 through 2027.
Legislative Record: Resolution R-2024-070 adopted.
Item 9.1-1: 2025 City Council Regular Meeting Schedule (Inderlied) Recommendation:
Adopt a Resolution establishing the 2025 City Council Regular Meeting schedule.
Legislative Record: Resolution R-2024-071 adopted.
10. ITEMS PULLED FROM CONSENT
None.
Council Agenda 12-17-2024 9.A-15
Attachment 5
12. BUSINESS ITEMS
This item was reordered.
Item 12.A: Mid-Year Budget Adjustments for Fiscal Year 2025 (Feeser) Recommendation:
Adopt a Resolution approving and appropriating budget adjustments for Fiscal Year 2025.
Presenting staff:
Nadia Feeser, Administrative Services Director
Jorge Garcia, City Manager
Supplemental material submitted into the record.
Call for public comment: No comment.
Action: Adopt a Resolution approving and appropriating budget adjustments for Fiscal Year 2025.
Motion: Newton
Second: Guthrie
Vote: The motion passed on the following vote:
Ayes: 5 Newton, Guthrie, Inman, Reiss, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2024-072 adopted.
11. PUBLIC HEARINGS
Item 11.A: Public Hearing to Receive Community Input and Requests for Use of Community Development Block Grant Funds (Graham)
Recommendation:
1. Conduct a public hearing to receive input on the City's allocation of Community Development Block Grant funds for the 2025 Action Plan Year;
2. Adopt a Resolution approving draft funding recommendations to forward to the County of San Luis Obispo for inclusion in the 2025 Community Development Block Grant Action Plan.
Council Agenda 12-17-2024 9.A-16
Attachment 5
Presenting staff:
Jorge Garcia, City Manager
Scot Graham, Community Development Director
Supplemental material submitted into the record.
Call for public comment: No comment.
The public hearing was closed.
Action: Adopt a Resolution approving draft funding recommendations to forward to the County of San Luis Obispo for inclusion in the 2025 Community Development Block Grant Action Plan.
Motion: Guthrie
Second: Newton
Vote: The motion passed on the following vote:
Ayes: 5 Guthrie, Newton, Inman, Reiss, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2024-073 adopted.
12. BUSINESS ITEMS
Item 12.A: Mid-Year Budget Adjustments for Fiscal Year 2025 (Feeser) This item was reordered and heard prior to Item 11.A.
13. CITY COUNCIL COMMENTS AND REQUESTS
No action.
14. ADJOURNMENT
At 6:08 p.m.
APPROVED: ATTEST:
Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 12-17-2024 9.A-17