L1SY OF
AGENDA
Pismo Beach City Council
A•SMo B Tuesday, February 4, 2025
Time Meeting Type Physical Location Virtual Viewing Option 5:30 p.m. Regular Meeting '2 C toncil Hal Chamber, htti)s://usO2web.zoom.us/u/84823715585 Immediately Following Closed Session City Hall None Regular Meeting
Live virtual viewing is offered via Zoom.
'Broadcast meeting also available for viewing on cable Channel 20 and online at pismobeach.org/agenda.
0. MEETING INSTRUCTIONS:
These meetings are being conducted in a hybrid format with both in-person and virtual options. Ways to watch these meetings and submit public comment are provided below.
Watch and participate in person:
• Regular Meeting: Visit the Council Chamber at City Hall, 760 Mattie Road, Pismo Beach, CA 93449. • To make Regular Meeting public comment, please submit an optional blue "speaker slip"to staff, the Mayor will ask you to approach the lectern to speak during the public comment period on your item of interest. • To make Closed Session public comment, please be present in the Council Chamber when the Closed Session is publicly convened; the Mayor will call for public comment prior to commencing the closed proceedings.
Watch via Zoom:
• Regular Meeting only: Click this link on any computer or mobile device:
https.IlusO2web.zoom.us ji 84823715585. This URL may also be typed into a web browser.
Listen via telephone:
• Regular Meeting only: Call 1-669-900-6833 to join by telephone audio only. Enter Meeting ID 848 2371 5585 when prompted.
Watch online:
• Regular Meeting only: Visit www.pismobeach.org/agenda and scroll to "Upcoming Events." When the live broadcast begins, an "In Progress"link will appear; click this link to watch the livestream. A recording of the meeting will be available on demand shortly after the meeting ends.
Watch on Channel 20:
• Regular Meeting only: Tune to local cable channel 20 in Pismo Beach; the meeting will be broadcast live.
Meetings are also replayed at 9:00 a.m., 6:00 p.m., and 1:00 a.m. each day the following week.
Submit written comment prior to, or during, the meeting:
• Regular Meeting and Closed Session: In advance of the meeting, written comments may be emailed to citycouncil(o)pismobeach.org or mailed or delivered to the City Clerk's Office, 760 Mattie Road, Pismo Beach, CA 93449. During the Regular Meeting no later than the start of the comment period for your item of interest, written comment may be hand-delivered to staff in the Council Chamber. Emails submitted after the start of the meeting may not be fully considered prior to any action taken on the item.
Submit voicemail comment:
• Regular Meeting and Closed Session: Call 805-773-7005 and leave a voicemail before the meeting.
Voicemails submitted after the start of the meeting may not be fully considered prior to any action taken on the item. This automated voicemail line will not be answered or monitored for other purposes.
Please note:
• In the event a Council Member participates in this meeting by teleconference under the provisions of Government Code Section 54953(o,public comment will be accepted via Zoom, including by telephone audio, as required by law. However, the timing of a request by a Council Member to participate remotely may not allow sufficient time to post an agenda containing information on how the public may participate via Zoom or telephone. In such instances, the City Clerk or another staff member will orally provide such information at the meeting.
• Meetings may begin a few minutes after the scheduled start time. • Meetings will be recorded, except closed sessions;these recordings are public record. • Phone numbers of call-in attendees may be visible to other meeting attendees, or in meeting recordings. • Phone numbers of voicemail commenters may be visible in the public record along with transcripts.
Please contact City Clerk Erica Inderlied at cityclerk(o).pismobeach.org with questions.
Council Agenda 2-4-2025 Page 1 of 5
Pismo Beach City Council Agenda February 4, 2025 Regular Meeting-5:30 p.m.
Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449 CALL TO ORDER: Mayor Waage
1. ROLL CALL:
Mayor: Waage
Mayor Pro Tem: Reiss
Council Members: Guthrie, Inman, Newton
2. PLEDGE OF ALLEGIANCE
3. ACCEPTANCE OF AGENDA
4. PRESENTATIONS
Item 4.A: Presentation: Police Department CALEA Re-Accreditation (Smith)
5. PUBLIC COMMENT PERIOD
At this time,members of the public may comment on any item NOT appearing on the agenda. For items appearing on the agenda, including the Consent Calendar,the public will be invited to make comments during Council consideration of the item. In accordance with state law,matters raised as part of this comment period cannot be discussed or acted upon by the City Council at this time.
However,in response to a matter raised as part of this comment period,the Council may,during Item 13,City Council Comments and Requests,direct staff to assist a speaker,or schedule the matter for consideration on a future agenda.
Please adhere to the following procedures when addressing the Council:
•Please limit your comments to 3 minutes or less.
•Unduly disruptive behavior will not be permitted.
Documents submitted to the Council become public record unless otherwise exempt from disclosure.
6. CITY MANAGER'S REPORT - No action to be taken
7. CITY ATTORNEY'S REPORT/CLOSED SESSION REPORT- No action to be taken
8. COUNCIL COMMITTEE REPORTS
1. Air Pollution Control District,SLO County(Newton/Reiss) 10.Integrated Waste Management Authority(Newton/Inman)
2. California Joint Powers Insurance Authority(Reiss/Inman) 11.Mobile Home Rent Stabilization Subcommittee(Inman/Waage)
3. Central Coast Blue Regional Recycled Water Authority 12.Regional Transit Authority, SLO(Waage/Reiss) (Waage/Guthrie) 13.Shell Beach Improvement Group Liaison(Inman/Reiss)
4. Chapman Estate Foundation (Liaison)(Reiss) 14.SLOCOG(Waage/Reiss)
5. Coastal Cities Group, League of CA Cities(Waage) 15.South County Chambers Gov't Affairs(Guthrie/Inman)
6. Conference and Visitors Bureau/LBID Board(Liaison) (Inman) 16.Visit SLO CAL Advisory Committee(Inman)
7. Friends of Price House Liaison(Waage) 17.Water Resources Advisory Committee,SLO(Guthrie/Inman)
8. Hazard Mitigation&Fire Safety(Inman/Waage) 18.Zone 3 Water Advisory Committee,SLO(Guthrie/Inman)
9. Homeless Services Oversight Council(Guthrie/Reiss) (Gout Code Section 53232.3)
9. CONSENT CALENDAR
All Consent Calendar items will be acted upon by a single action of the City Council unless otherwise requested by an individual Council Member for separate consideration.Public comment on Consent Calendar items will be invited prior to action on the Calendar.
Item 9.A: Adoption of Meeting Minutes (Inderlied)
Recommendation:
Adopt Minutes of the January 21, 2025 Closed and Regular Meeting.
Council Agenda 2-4-2025 Page 2 of 5
Pismo Beach City Council Agenda February 4, 2025 Item 9.13: Payroll Register and Register of Demands (Feeser) Recommendation:
1. Approve the Summary of Payroll Register for January 12, 2025;
2. Approve the Register of Demands for January 10, 2025.
Item 9.C: Fiscal Year 2025 Second Quarter Financial Status Report (Feeser) Recommendation:
No action recommended; for information only.
Item 9.D: Confirmation of City Goals for Fiscal Years 2026 & 2027 (Garcia) Recommendation:
Confirm the City Goals for Fiscal Years 2026 & 2027 as established by the Council on January 24, 2025.
10. ITEMS PULLED FROM CONSENT CALENDAR
11. PUBLIC HEARINGS - No earlier than 6:00 p.m.
None.
12. BUSINESS ITEMS - May be reordered and heard prior to Public Hearings Item 12.A: 2024 Risk Management Annual Report (James) Recommendation:
Receive the 2024 Risk Management Annual Report as information.
13. CITY COUNCIL COMMENTS AND REQUESTS - No action to be taken
14. ADJOURNMENT
Meeting Time Date Location
Closed Session Immediately Tuesday, February 4, 2025 City Hall following
Council Agenda 2-4-2025 Page 3 of 5
Pismo Beach City Council Agenda February 4, 2025 Special Closed Session—Immediately Following Regular Meeting City Hall, 760 Mattie Road, Pismo Beach, CA 93449
CALL TO ORDER: Mayor Waage
1. ROLL CALL:
Mayor: Waage
Mayor Pro Tem: Reiss
Council Members: Guthrie, Inman, Newton
2. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) — Council Chamber Item 2.A: Conference with Labor Negotiators (Government Code §54957.6) Agency designated representatives: Jorge E. Garcia
Employee organization: Service Employees International Union (SEIU) and Pismo Beach Police Officers Association (POA)
Unrepresented Employees: All Unrepresented Employees
3. PUBLIC COMMENT PERIOD — Council Chamber
At this time,members of the public may comment on any item appearing on the agenda.
Please adhere to the following procedures when addressing the Council:
•Please limit your comments to 3 minutes or less.
•Unduly disruptive behavior will not be permitted.
Documents submitted to the Council become public record unless otherwise exempt from disclosure.
4. CLOSED SESSION — Closed Meeting Room
The City Council will convene in Closed Session to discuss the items listed under Item 2 above. In accordance with the Brown Act, public access is not permitted for this portion of the meeting.
5. CLOSED SESSION REPORT— Council Chamber
If a regular meeting immediately follows this Closed Session,the Closed Session Report will be made during the regular meeting.
6. ADJOURNMENT
To the following meeting(s). Special and Closed Session times may be subject to change, as noticed. Meetings will be held in a hybrid in-person/virtual format unless otherwise noted:
Meeting Time Date Location
Special Meeting 11:00 a.m. Tuesday, February 11, 2025 Council Chamber, City Hall Special Meeting 11:00 a.m. Thursday, February 13, 2025 Council Chamber, City Hall Regular Meeting 5:30 p.m. Tuesday, February 18, 2025 Council Chamber, City Hall Regular Council meetings will adjourn by 11:00 p.m. unless four-fifths of the Council votes to continue past that time. If the meeting is adjourned at 11:00 p.m., any remaining agenda items will be continued to the next regular meeting (R-97-04).
Council Agenda 2-4-2025 Page 4 of 5
Pismo Beach City Council Agenda February 4, 2025
AFFIDAVIT OF POSTING
I, Erica Inderlied, City Clerk for the City of Pismo Beach, declare under penalty of perjury that the foregoing agenda for the February 4, 2025 meeting(s)of the Pismo Beach City Council was posted on January 30, 2025, at City Hall, located at 760 Mattie Road, Pismo Beach, CA, as well as on the City's website. �cal , City Clerk
Meeting Schedule: The City Council of Pismo Beach regularly meets on the first and third Tuesdays of each month at 5:30 p.m., unless otherwise noticed.Closed and Special sessions will be duly noticed as needed.
Council Agendas: Agendas for Regular Meetings are available for public review on the City's website at pismobeach.org/agenda and upon request from the City Clerk's Office, typically by 4:00 p.m. on the Thursday prior to the meeting,but no later than 72 hours prior to the meeting.Agendas for Closed Sessions and other Special meetings are made available at least 72 hours prior to the meeting when possible, but no later than 24 hours prior to the meeting.
Related Materials: All materials submitted to the Council relating to items on this agenda are open for public inspection unless otherwise exempt by law. Staff reports and attachments published as part of this agenda packet,as well as copies of correspondence received relating to these agenda items and materials distributed at the meeting, may be obtained 1) in the consolidated online Agenda Center at pismobeach.org/agenda,2) in the Access Pismo public records portal at pismobeach.org/accesspismo, 3) by request from the City Clerk at einderlied anpismobeach.org, or 4) in person at the City Clerk's Office, City Hall, 760 Mattie Road, Pismo Beach, Mon--Fri 8:00 a.m.--5:00 p.m. Please call(805)773-7003 with any questions.
Broadcasting: Regular (televised) City Council meetings are available for viewing 24/7 at pismobeach.org/agenda, broadcast live on Channel 20, and re-broadcast during the week following the meeting on Channel 20 at 9:00 a.m.,6:00 p.m.,and 1:00 a.m.each day.
Use of Equipment: Please contact the City Clerk's Office if requesting to use the chamber equipment during public comment or as part of a scheduled presentation,24 hours prior to the meeting at(805)773-7003.
Notice Regarding Americans with Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting or if you need agenda documents provided in an alternative format, please contact the City Clerk's Office at 773-7003 as soon as possible prior to the meeting to ensure that reasonable arrangements can be made (28CFR 35.102-
35.104 ADA Title II).
Council Agenda 2-4-2025 Page 5 of 5
\T Y Op
PISMO BEACH CITY COUNCIL STAFF REPORT
'0�syo Be
Pc� Agenda Item #9.A
Meeting Date: February 4, 2025
TITLE:
Adoption of Meeting Minutes
RECOMMENDATION:
Adopt Minutes of the January 21, 2025 Closed and Regular meeting.
DISCUSSION:
Attached for the Council's consideration are the draft minutes of the subject meetings for review and adoption.
FISCAL IMPACT:
There is no fiscal impact associated with the preparation or adoption of meeting minutes.
ATTACHMENTS:
1. Draft Minutes of the January 21, 2025 Closed and Regular meeting.
Submitted by:
Erica Inderlied, City Clerk
City Manager Approval:
Council Agenda 2-4-2025 9.A-1
Packet Page 1
Attachment 1
Y
DRAFT MINUTES
- Pismo Beach City Council
A•SMo BEPcs Tuesday, January 21, 2025
Special Closed Session-4:30 p.m.
City Hall, 760 Mattie Road, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in a special closed session with Mayor Waage presiding.
CALL TO ORDER: Mayor Waage called the meeting to order at 4:31 p.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tern Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman
Council Member Scott Newton
Staff Present:
David Fleishman, City Attorney
Jorge Garcia, City Manager
2. ANNOUNCEMENT OF CLOSED SESSION ITEMS
City Attorney Fleishman announced the Closed Session items listed below.
Item 3.A: Conference with Legal Counsel — Anticipated Litigation Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code §54956.9: One potential case
3. PUBLIC COMMENT PERIOD
Call for public comment: No comment.
4. CLOSED SESSION
The Council retired to Closed Session to consider the above items.
Council Agenda 2-4-2025 9.A-2
Packet Page 2
Attachment 1
5. CLOSED SESSION REPORT
City Attorney Fleishman would report in the next regular open session that no reportable action was taken on the above item(s).
6. ADJOURNMENT
At 5:15 p.m., to the 5:30 p.m. Regular Meeting.
Council Agenda 2-4-2025 9.A-3
Packet Page 3
Attachment 1
Regular Meeting-5:30 p.m.
Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449 The City Council of the City of Pismo Beach met this date in a regular session with Mayor Waage presiding.
CALL TO ORDER: 5:30 p.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tern Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman
Council Member Scott Newton
Staff Present:
Nadia Feeser, Administrative Services Director
Scot Graham, Community Development Director
David Fleishman, City Attorney
Jorge Garcia, City Manager
Rosemarie Gaglione, Director of Public Works
Erica Inderlied, City Clerk
Gordon Jackson, Director of Tourism and Events
Mike James, Assistant City Manager
Paul Lee, Battalion Chief
Jeff Smith, Chief of Police
2. PLEDGE OF ALLEGIANCE
Mayor Waage led the Pledge of Allegiance.
3. ACCEPTANCE OF AGENDA
No requests to reorder the agenda.
4. PRESENTATIONS
Item 4.A: Proclamation: Recognizing January 2025 as National Mentorship Month (Big Brothers Big Sisters of San Luis Obispo County) Presented to Fernanda Lucas, Big Brothers Big Sisters of San Luis Obispo County.
Council Agenda 2-4-2025 9.A-4
Packet Page 4
Attachment 1
Item 4.B: Presentation: Introduction of New Employees Police Chief Smith introduced Nicholas Deming, Police Officer; Amor Hernandez, PT Parking Enforcement Officer; and Jessie Jagonase Jr., PT Parking Enforcement Officer.
Assistant City Manager James introduced Jesus-Gabriel Navarro, Wastewater Operator.
5. PUBLIC COMMENT PERIOD
Call for public comment:
Rick Loughead commented.
Marilee Hyman commented.
Tony Hyman commented.
Doug Garland commented.
6. CITY MANAGER'S REPORT
City Manager Garcia commented on various topics.
7. CITY ATTORNEYS REPORT / CLOSED SESSION REPORT
City Attorney Fleishman reported that the Council had taken no reportable action during its January 9, 2025 and January 21, 2025 Closed Sessions.
8. COUNCIL COMMITTEE REPORTS
The Council reported on recent and upcoming meetings of various external bodies:
Council Member Guthrie:
San Luis Obispo County Zone 3 Water Committee.
Council Member Newton:
San Luis Obispo County Air Pollution Control District (APCD) Board.
Mayor Waage:
San Luis Obispo County Community Fire Safe Council.
9. CONSENT CALENDAR
Call for public comment:
Donny Martin commented.
Council Agenda 2-4-2025 9.A-5
Packet Page 5
Attachment 1
Action: Adopt Consent Calendar.
Motion: Guthrie
Second: Newton
Vote: The motion passed on the following vote (Items 9.A through 9.H):
Ayes: 5 Guthrie, Newton, Inman, Reiss, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Item 9.A: Adoption of Meeting Minutes (Inderlied)
Recommendation:
1. Adopt Minutes of the December 17, 2024 Regular Meeting.
2. Adopt Minutes of the January 9, 2025 Closed Session.
Item 9.113: Payroll Register and Register of Demands (Feeser) Recommendation:
1. Approve the Summary of Payroll Register for December 15, 2024 and December 29, 2024;
2. Approve the Register of Demands for December 6, 2024, December 13, 2024, December 20, 2024, December 27, 2024, and January 3, 2025.
Item 9.C: Revisions to the City Investment Policy (Feeser) Recommendation:
Approve the revised City of Pismo Beach Investment Policy.
Item 9.D: Monthly Investment Transaction Report of the City's Cash and Investments for November 2024 of Fiscal Year 2025 (Feeser) Recommendation:
No action recommended; for information only.
Item 9.E: Paid Parking Quarterly Update—Second Quarter of Fiscal Year 2025 (Graham)
Recommendation:
No action recommended, for information only.
Council Agenda 2-4-2025 9.A-6
Packet Page 6
Attachment 1
Item 9.F: Update on January 9, 2023 and January 12, 2017 Emergency Proclamations (Inderlied)
Recommendation:
1. Review the need for continuing currently active local emergency proclamations;
2. Provide direction to staff if desired.
Item 9.G: Annual Pavement Cut Moratorium Update (James) Recommendation:
No action recommended; for information only.
Item 9.1-1: AB 2449/AB 2302 Legislative Meeting Teleconference Policy and Procedure (Inderlied)
Recommendation:
Adopt a Resolution establishing policies and procedures for compliance with Assembly Bills 2449 and 2032 relating to teleconference participation in legislative meetings; rescinding Resolution R-2023-021.
Legislative Record: Resolution R-2025-001 adopted.
10. ITEMS PULLED FROM CONSENT
None.
11. PUBLIC HEARINGS
Item 11.A: Third Amendment to the Amended and Restated Solid Waste Collection Franchise Agreement with South County Sanitary Service, Inc. for Solid Waste Collection Services and Adoption of Integrated Solid Waste Rates effective January 1, 2025 and each January 1 from 2026 through 2029 via a New Rate Adjustment Methodology (Feeser) Recommendation:
1. Adopt a Resolution approving, and authorizing the City Manager to execute, a third amendment to the Amended and Restated Solid Waste Collection Franchise Agreement with South County Sanitary Service, Inc. for solid waste collection services;
2. Conduct a public hearing to hear public comment on proposed solid waste rates;
3. Adopt a Resolution approving Integrated Solid Waste rates charged by South County Sanitary Service effective January 1, 2025 and each Council Agenda 2-4-2025 9.A-7
Packet Page 7
Attachment 1
January 1 from 2026 through 2029 via a new rate adjustment methodology.
Presenting staff:
Nadia Feeser, Administrative Services Director
David Fleishman, City Attorney
Jorge Garcia, City Manager
Guest presenters:
Jordan Muratsuchi, R3 Consulting Group
Jeff Clarin, South County Sanitary Service
Supplemental material submitted into the record.
Public Hearing / Call for public comment:
Donny Martin commented.
The public hearing was closed.
Action:
1. Adopt a Resolution approving, and authorizing the City Manager to execute, a third amendment to the Amended and Restated Solid Waste Collection Franchise Agreement with South County Sanitary Service, Inc. for solid waste collection services;
2. Adopt a Resolution approving Integrated Solid Waste rates charged by South County Sanitary Service effective January 1, 2025 and each January 1 from 2026 through 2029 via a new rate adjustment methodology.
Motion: Inman
Second: Reiss
Vote: The motion passed on the following vote:
Ayes: 5 Inman, Reiss, Guthrie, Newton, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2025-002 adopted.
Legislative Record: Resolution R-2025-003 adopted.
Council Agenda 2-4-2025 9.A-8
Packet Page 8
Attachment 1
12. BUSINESS ITEMS
Item 12.A: City Council Confirmation of the Director of Public Works (Garcia) Recommendation:
Confirm the City Manager's appointment of Rosemarie Gaglione to serve as Director of Public Works in accordance with Pismo Beach Municipal Code Section 2.08.050.
Presenting staff:
Jorge Garcia, City Manager
Rosemarie Gaglione, Director of Public Works
Call for public comment: No comment.
Action: Confirm the City Manager's appointment of Rosemarie Gaglione to serve as Director of Public Works in accordance with Pismo Beach Municipal Code Section 2.08.050.
Motion: Inman
Second: Guthrie
Vote: The motion passed on the following vote:
Ayes: 5 Inman, Guthrie, Newton, Reiss, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Item 12.13: 2025 State Legislative Agenda (James)
Recommendation:
Approve the 2025 State Legislative Agenda.
Presenting staff:
Jorge Garcia, City Manager
Guest presenters:
Eric O'Donnell, Townsend Public Affairs
Supplemental material submitted into the record.
Call for public comment:
Donny Martin commented.
Council Agenda 2-4-2025 9.A-9
Packet Page 9
Attachment 1
Action: Approve the 2025 State Legislative Agenda, with the following revision:
1. Add a section pertaining to fire protection and prevention, with a support position.
Motion: Reiss
Second: Newton
Vote: The motion passed on the following vote:
Ayes: 5 Reiss, Newton, Guthrie, Inman, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Item 12.C: Progress Report on Fiscal Year 2024 & 2025 City Council Goals (Garcia)
Recommendation:
Receive a progress report on the City Council's Fiscal Year 2024 &2025 Goals.
Presenting staff:
Jorge Garcia, City Manager
Supplemental material submitted into the record.
Call for public comment: No comment.
Action: No action.
13. CITY COUNCIL COMMENTS AND REQUESTS
Consensus to direct staff to return at a future council meeting to review the City's current fire preparedness measures, including information for residents who reside in the wildland-urban interface area, and an overview of the cooperative programs between the City and the San Luis Obispo Community Fire Safe Council.
14. ADJOURNMENT
At 7:52 p.m.
APPROVED: ATTEST:
Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 2-4-2025 9.A-10
Packet Page 10
\T Y Op
PISMO BEACH CITY COUNCIL STAFF REPORT
A�s'yo Be
Agenda Item #9.13
Meeting Date: February 4, 2025
TITLE:
Payroll Register and Register of Demands
RECOMMENDATION:
1. Approve the Summary of Payroll Register for January 12, 2025;
2. Approve the Register of Demands for January 10, 2025.
DISCUSSION:
Attached are the Summary of Payroll Register(s) and Register(s) of Demands (Check Registers) noted above, provided for Council approval.
FISCAL IMPACT:
As demonstrated in the attached payroll and check registers.
ATTACHMENTS:
1. Payroll Summary
2. Registers of Demands
Submitted by: Nadia Feeser, Administrative Services Director/City Treasurer City Manager Approval:
Council Agenda 2-4-2025 9.13-1
Packet Page 11
Attachment 1
A�SM0 BEQ�'2
SUMMARY PAYROLL REGISTER
FOR PERIOD ENDING 01/12/25
CHECKS DATED 01/17/25
PAYROLL CHECKS AND DIRECT DEPOSIT TRANSACTIONS
Checks 557157-557158 2
AC H 125
EARNINGS
REGULAR 383,616.03
HOLIDAY 5,546.58
OVERTIME(Includes Comp Time Payouts) 10,273.85 Administration
Building
Conference&Visitors Bureau
Police Department 4,645.59
Parking
Engineering
Fire
Recreation
Public Works 1,125.88
Water 1,727.94
Wastewater 2,774.44
Motor Vehicles
Subtotal-Overtime $ 10,273.85
SALARY ADJUSTMENTS
TRAINING/UNIFORM ALLOWANCE 120.00
OTHER EARNINGS 18,625.61
418,182.07
LESS AUTHORIZED PAYROLL DEDUCTIONS
FEDERAL WITHHOLDING TAX 37,532.10
FICA&MEDICARE 32,232.11
STATE INCOME TAX 14,752.32
STATE DISABILITY INSURANCE 4,843.90
GARNISHMENTS 1,602.74
HEALTH 7,045.45
SUPPLEMENTAL DISABILITY 1,225.81
SECTION 125 2,994.16
PERS 37,723.31
DEFERRED COMPENSATION 13,802.89
ADDITIONAL LIFE INSURANCE 349.75
UNION DUES 2,193.01
PISMO ATHLETIC CLUB 500.00
OTHER
NET PAYROLL $261,384.52
DIRECT DEPOSIT DEDUCTION 259,840.07
NET PAYROLL AFTER ACH DEPOSIT 1,544.45
Council Agenda 2-4-2025 9.13-2
Packet Page 12
Attachment 2
City of Pismo Beach
Final Disbursement List Check Date 01/10/2025
US BANK
ACH/ Vendor Check
Check# Number Payee Amount Description
ACH 11224 Richards,Watson,Gershon Attorneys At Law $ 24,174.65 Professional Legal Services-Nov 2024 ACH 12944 Leaf 333.89 900 Bello&585 Dolliver Copier Lease Dec 2024 132236 10434 Abalone Coast Analytical Inc 288.00 Water Analysis 132237 12275 Airgas West Inc 64.68 Oxygen-Fire-Dec 2024 132238 10341 Alliant Insurance Services Inc-NPB Main 2,114.00 Facility Insurance for Events Jul-Sep 2024 132239 14123 Amazon Business 437.29 Father/Daughter Dance-Goody Bag Items 132240 14832 AT&T Mobility 287339470580 160.96 IPad Mini Internet-Nov 2024 132241 10382 Bello Street Condominiums 2,500.00 Release Encroachment Permit Bond-717 Bello 132242 14992 Berry Construction 1,000.00 Release Encroachment Permit Bond-334 Montecito 132243 14448 David Blanchard 329.46 Lodging/Mileage/M&IE:PW Director Candidate Background 12/12- 12/13/24
132244 14807 Richard Blessing 168.84 Mileage Reimb:Wastewater Treatment Grade 2 Exam 11/21/24 132245 14993 Brooks Construction Inc. 500.00 Release Encroachment Permit Bond-340 Harloe 132246 14476 Burt Industrial Supply,Inc 107.15 Maintenance Supplies 132247 14766 C&M Western,Inc 300.00 Safety Boots FY25 132248 10626 California Highway Adoption Co 1,050.00 Highway 101 On/Off Ramp Mitigation Dec 2024 132249 14855 California's Best Janitorial 577.65 Janitorial Services-Oct 2024 132250 10085 Cannon Corp 37,856.25 James Way CM&Paving Project CM-Nov 2024 132251 13211 Cantrell Construction 500.00 Release Encroachment Permit Bond-751 Fresno 132252 13910 Cape Cod Shell Beach,Inc 1,000.00 Release Encroachment Permit Bond-1127 Shell Beach Road 132253 14649 Luis Castaneda 416.78 Reimb:American Water College WTB&SWRCB 132254 12516 County of San Luis Obispo Health Agency 33,758.50 Animal Shelter Services Fee Q1&Q2 FY24/25 132255 14202 Crisp Imaging 406.15 Office Supplies 132256 14997 Kolby Davenport 69.00 Meals:Suspect Overwatch 9/14/2024 132257 14994 Dale DeBlauw 2,500.00 Release Encroachment Permit Bond-389 El Portal 132258 14733 Deep Blue Integration 1,260.00 Quarterly Fire Alarm Monitoring-Corp Yard 10/1/24-3/31/25& Annual Fire Alarm Test&Inspection 2025
132259 14217 Deltina Coffee Roasters 125.00 Coffee 132260 12307 Department Of Justice 168.00 Livescan Services-Nov 2024 132261 13586 Famcon Pipe&Supply Inc. 349.11 Distribution Maintenance 132262 11868 FGL Environmental 882.00 Water Analysis 132263 14308 Fire Apparatus Solutions 1,574.07 Vehicle Maintenance 132264 14978 Glenn A.Rick Engineering&Development 973.75 Sight Distance Evaluation:Hermosa Dr&Shell Beach Rd 10/26/24 Company
132265 12952 GSI Water Solutions Inc 6,776.72 NCMA Annual Report-Nov 2024 132266 11977 Dan Hall 235.20 Instructor:Yoga with Dan 12/2-12/11/24#f11650 132267 12649 Anthony Hernandez 69.00 Meals:Suspect Overwatch 9/14/2024 132268 13385 IPS Group,Inc. 7,611.85 Coin Canisters&Meter Backup Batteries 132269 14558 J.R.Roofing&Gutters Inc. 1,824.00 Roof Penetrations-585 Dolliver Add'I Security Cameras 132270 11828 Gordon Jackson 272.32 Reimb Parking&Mileage: CA Lodging Expo&Conference 12/8- 12/10/24
132271 14926 Jason Addison Smith Consulting Services Inc 15,258.42 Building Division-Plan Review Nov 2024 132272 14989 Sarah Johnson 300.00 Clam Painting:Dolliver-Dec 2024 132273 14503 Scott Lakey 300.00 Clam Painting:Clam Island-Dec 2024 132274 12096 Lee Wilson Electric Co Inc 1,032.82 Signal Light Maintenance-December 2024 132275 13640 William Littell 1,500.00 Release Encroachment Permit Bond-370 Wadsworth 132276 14990 McNellis Enterprises,Inc 1,500.00 Release Encroachment Permit Bond-405 Indio 132277 14042 Merjan Enterprises,Inc. 2,250.00 Security-2nd Floor Reader Move 132278 10097 Miners Hardware 352.08 Maintenance Supplies 132279 11172 Mullahey Ford 2,608.94 Vehicle Maintenance 132280 10753 Nick's Telecom 2,095.46 Radio Maintenance 132281 12199 Noble Saw,Inc 63.14 Maintenance Supplies 132282 14343 ODP Business Solutions,LLC 341.50 Office Supplies 132283 14813 Olympus and Associates,Inc 8,930.00 Retention Release-Toucan Terrace Trestle 132284 14879 OneSource Distributors LLC 352.82 Maintenance Supplies 132285 12138 Ormonde Truck&Tractor 2,500.00 Release Encroachment Permit Bond-241 Leeward&401 Indio 132286 13279 Pacific Central Coast Health Centers 166.23 Employee Immunizations 132287 12315 Pacific Gas&Electric Company 53,154.04 Electricity-11/5/24-12/10/24 132288 14102 Peak WiFi,LLC 619.65 Internet Service-Jan 2025 132289 12335 Procare Janitorial Supply Inc 1,762.85 Janitorial Supplies 132290 14613 Dennis Richardson 420.00 Instructor:Tennis with Dennis 11/9-11/30/24#11651 132291 14408 Robertson Builders 2,500.00 Release Encroachment Permit Bond-311 Vista Del Mar 132292 14041 Patrick Rockwood 69.00 Meals:Suspect Overwatch 9/13-9/13/24 132293 11266 San Luis Auto Parts Inc 458.85 Vehicle Maintenance 132294 12108 Santa Maria Tire,Inc. 1,211.39 Vehicle Maintenance 132295 13994 SBRK Finance Holdings,Inc. 616.50 CivicPay IVR Transaction Fees Dec 2024 Council Agenda 2-4-2025 9.13-3
Packet Page 13
Attachment 2
City of Pismo Beach
Final Disbursement List Check Date 01/10/2025
US BANK
ACH/ Vendor Check
Check# Number Payee Amount Description
132296 14557 Securitas Technology Corporation 756.00 Fire Monitoring Installation-585 Dolliver 132297 13913 Silvas Oil Co.,Inc 9,287.83 Diesel&Unleaded Fuel Delivery 12/17/2024 132298 10093 SLO County Auditor-Controller 10,050.00 Phoenix Parking Surcharges-Oct 2024 132299 14387 Jake Smith 681.66 Mileage/M&IE:JPIA Supervisor Training1/13-1/17/25 132300 13398 Sprouse Communications 500.00 Release Encroachment Permit Bond-1250 Cypress 132301 11323 Streator Pipe&Supply 90.71 Maintenance Supplies 132302 14988 Sunrise Properties Investments LLC 5,000.00 Release Encroachment Permit Bond-1241 Dolliver 132303 11271 Templeton Uniforms 99.35 Uniforms 132304 12321 The Gas Company 2,260.38 Gas Service 11/14/24-12/18/24 132305 10945 Tom Meinhold Photography 268.13 Photography Fee-Father/Daughter Dance 2025 132306 11001 Toste Construction,Inc. 1,000.00 Release Bond Encroachment Permit-202/209 Capistrano 132307 14821 Traffic Management Products Inc 2,610.89 Parking Meters 132308 14991 Mario Travalini 5,000.00 Release Encroachment Permit Bond-387 Esparto 132309 13617 Trophy Hunters 391.50 2024 Employee Recognition Plaques 132310 12620 Uline 366.13 Evidence Supplies 132311 12299 Valley Instrument Service Inc 909.41 Collections 132312 12527 Water Systems Consulting Inc 12,211.14 New Groundwater Well Design:July-Nov 2024 132313 12663 Kyle White 69.00 Meals:Suspect Overwatch 9/14/2024 132314 12132 White Flag Pest Control Inc 206.00 Pest Control 132315 13377 Willdan Financial Services 11,521.06 Development Impact Fee Study-Nov 2024 Total: $ 296,377.09
Council Agenda 2-4-2025 9.13-4
Packet Page 14
G\T Y OF
PISMO BEACH CITY COUNCIL STAFF REPORT
.o�s'yo Bt Agenda Item #9.0
Meeting Date: February 4, 2025
TITLE:
Fiscal Year 2025 Second Quarter Financial Status Report RECOMMENDATION:
No action recommended; for information only.
EXECUTIVE SUMMARY:
This report updates the City Council on the status of Fiscal Year (FY) 2024-25 ending on June 30, 2025, or FY 2025, financial status based on actual revenues and expenditures during the first six months of the fiscal year.
The City of Pismo Beach's financial outlook remains stable, with fund balances projected to be sufficient. The General Fund's unassigned ending balance for FY 2025 is estimated at $6.29 million, which represents a decrease of$1.21 million compared to FY 2024. This reduction is primarily driven by planned expenditures on significant capital projects, including $2.91 million for the current Paving Project, $0.67 million for the James Way Beautification project, and $490 thousand for the Venta Sports Courts project. These investments will draw from the fund balance.
For the City's other funds, revenues and expenditures are projected to be on budget and the ending fund balances are in line with the FY 2025 Adopted Budget ending fund balances. In all the other funds, there are sufficient fund balances and projected revenues to cover projected expenditures.
The following sections provide details of the General Fund financial picture, followed by a summary and highlights of the City's other funds.
I. General Fund Budget Summary
In summary, based on early projections from the first six months of the fiscal year, the General Fund is projected to end FY 2025 with a $6.29 million unassigned fund balance.
The FY 2025 projected $6.29 million ending unassigned fund balance is $1.35 million greater than the FY 2025 Revised Budget ending unassigned fund balance. This increase is attributable to $1.51 million fewer projected operating expenditures compared to the Revised Budget, $45 thousand more operating revenues compared to the Revised Budget, offset by $199 thousand fewer one-time revenues compared to the Revised Budget.
The unassigned fund balance is used to pay for future one-time investments included in the FY 2025 budget and in the 10-year Capital Improvement Plan.
In addition to the General Fund unassigned fund balance, the General Fund includes the Budget Stabilization Reserve set-aside of$2.00 million and a CalPERS Pre-Payment set- aside of $1.00 million.
Council Agenda 2-4-2025 9.C-1
Packet Page 15
Table 1 is a summary of the FY 2024 actuals and the FY 2025 General Fund revised budget, projected actuals, and a variance comparing the budget to projected actuals.
Table 1: FY 2025 General Fund Budget Summary
A B C D =C -B
FY 2025 Year-
FY 2025 End Variance
FY 2024 Revised Projected (Actuals-
($thousands) Actuals Budget Actuals Budget)
Unassigned Fund Balance $ 8,469 $ 9,619 $ 9,619 $ - Committed Fund Balance 17,259 15,020 15,020 - a Beginning Fund Balance 25,727 24,639 24,639 - b Operating Revenues 33,877 32,905 32,950 45 c Operating Expenditures 26,366 32,902 31,396 (1,506) d =b-c Net Operating Surplus/(Deficit) 7,512 3 1,554 1,551 e One-time Revenues 445 895 696 (199) f One-time/Capital Expenditures 8,169 17,526 7,521 (10,004) g =
a+d+e-f Ending Fund Balance $ 25,516 $ 8,011 $ 19,367 $ 11,356 Unassigned Fund Balance $ 7,500 $ 4,942 6 29 $ 1,352 Committed Fund Balance 15,020 - 10,004 10,004 Contribution to Reserves 996 68 68 -
Budget Stabilization Set-Aside 2,000 2,000 2,000 - CalPERS Pre-Payment Set-Aside 1,000 1,000 - II. General Fund Beginning Fund Balance
The General Fund beginning fund balance is comprised of two different components:
• The unassigned fund balance, which are funds that are not committed for any specific purpose and could be used for various one-time projects, and • The committed or carryforward fund balance, which are funds that are committed for a specific budgeted use.
As illustrated in Table 2, the FY 2025 Adopted Budget General Fund beginning fund balance was projected to be $10.49 million. Based on changes during FY 2024 and carrying forward fund balance to cover previously budgeted but not-yet-spent expenditures, the actual beginning fund balance is $24.64 million. This includes $9.62 million of unassigned fund balance and $15.02 million of carryforward fund balances.
Council Agenda 2-4-2025 9.C-2
Packet Page 16
Table 2: FY 2025 General Fund, Beginning Fund Balance
Adopted Budget
($ thousands) Budget Revisions Actuals
Unassigned Fund Balance $ 10,493 $ (874) $ 9,619 Capital Funds Carryforward 13,930 13,930 $15,020 Purchase Orders Carryforward 1,036 1,036
Prepayment Carryforward 54 54 Carryforward Total Fund Balance $10,493 $ 14,146 $ 24,639
III. General Fund Reserve
The City maintains various General Fund reserves totaling $8.91 million for emergency operations, building depreciation, and risk management. These reserves are crucial in order to avoid disrupting the City's operations following unanticipated events. The reserves are shown in Table 3, followed by a summary of each reserve.
Table 3: General Fund Reserves
Reserve Amount $ thousands
General Fund 25% Reserve $8,157
City Building Reserve 500
Risk Management Reserve 250
Total $8,907
General Fund 25% Reserve
The City has adopted a fiscal policy to fund a General Fund Reserve of 25% of General Fund budgeted annual operating expenditures for FY 2025. The General Fund reserve should be equal to $8.23 million, which is 25% of the total FY 2025 budgeted annual operating expenditures of $32.90 million. Currently, the General Fund Reserve is $8.16 million. This reserve allows the City to maintain its operations for a few months in the event that an emergency or disaster impacts the City's finances, and can also be used for emerging opportunities. The City Treasurer will be investing an additional $68 thousand during FY 2025 to fully fund the General Fund Reserve.
City Building Reserve
The City Council created a City Building Reserve of$500 thousand, for the maintenance and upkeep of City facilities and buildings, particularly if funds are not available. This amount is equal to five years of annual depreciation on City-owned buildings.
Risk Management Reserve
The City Council established a Risk Management Reserve, contributing $50 thousand each year to the budget for unanticipated risk management costs. This reserve has a balance of $250 thousand, which is the maximum contribution level.
Council Agenda 2-4-2025 9.C-3
Packet Page 17
IV. General Fund Revenues
The FY 2025 Revised Budget projects total revenues of $33.80 million, with actual revenues anticipated to reach $33.65 million-$155 thousand less than budgeted.
Compared to FY 2024, the FY 2025 projected actual revenues are expected to decrease by $677 thousand, or 2.0%. This year-over-year decline is primarily attributed to anticipated reductions in various revenue streams, including Other Revenues, Departmental Revenues, and Transient Occupancy Tax revenues. Table 4 provides a summary of the General Fund revenue budget alongside the projected actual revenues for FY 2025. This is followed by a detailed analysis of the top three revenue sources for FY 2025, as well as a discussion on significant variances between FY 2025 projected revenues and FY 2024 actual figures.
Table 4: FY 2025 General Fund Revenue Budget and Projected Actuals A B C D=C -B E=C -A F=C/A-1
Variance %
(Projected Variance Variance Proj
FY 2025 FY 2025 Actuals- (FY25 Proj (FY25 Proj Actual ($thousands) FY 2024 Revised Projected Revised Act-FY24 Act v FY24 % of Revenue Category Actuals Budget Actuals Bdgt) Actuals) Actuals) Total Transient Occupancy Tax $ 15,083 $ 14,919 $ 14,785 $ (134) $ (298) -2.0% 43.9% Property-Related Taxes 7,424 7,375 7,375 - (50) -0.7% 21.9% Sales and Use Tax 3,861 4,001 4,001 - 140 3.6% 11.9% Other Revenues 3,546 2,657 2,783 126 (762) -21.5% 8.3% Permits 1,362 1,285 1,178 (107) (184) -13.5% 3.5% Transfers In 140 1,126 1,126 - 986 704.0% 3.3% Franchise Taxes 812 709 812 103 - 0.0% 2.4% Departmental Revenues 948 264 264 - (684) -72.1% 0.8% Business Tax 282 247 282 36 - 0.0% 0.8% Other Taxes 131 141 131 (10) - 0.0% 0.4% Other Financing Sources 90 83 83 - (7) -7.5% 0.2% Intergovernmental Revenue 102 71 102 31 0 0.4% 0.3% Grants 97 28 28 - (69) 0.0% 0.1% Total Operating Revenues $33,877 $32,905 $ 32,950 $ 45 $ (927) -2.7% 97.9% One-time Revenues 445 895 696 (199) 250 56.2% 2.1% Total Revenues $34,323 $33,800 $ 33,646 $ (155) $ (677) -2.0% 100.0% • Transient Occupancy Tax (TOT) revenues are projected to fall $134 thousand short of the budget and $298 thousand, or 2.0%, below the previous year's revenues. TOT revenues are collected from an 11% tax on rent charged by lodging businesses for stays of 30 consecutive days or less. The projected decline in TOT revenues reflects an overall trend: a 3.5% decrease in the first five months of the fiscal year, followed by a projected 0.2% decrease for the remainder of FY 2025 compared to FY 2024.
Staff anticipates level TOT revenues for the remaining seven months, projecting a
7.0% decline in TOT revenues in December and a 0.7% increase during January through June. Chart 1 further illustrates FY 2025 TOT revenues collected in comparison to FY 2024.
Council Agenda 2-4-2025 9.C-4
Packet Page 18
Chart 1. TOT Revenues FY 2025 compared to FY 2024
Transient Occupancy Tax (TOT), 11%of gross lodging rents $2,500,000
$2,000,000
c $1,500,000
E it
Q —
p $1,000,000 - A001 FY 2024
FY 2025
$500,000
$-
,��Jtee', tee', tee', �e"
According to data from Smith Travel Research Inc., a competitive benchmarking and research provider for the hotel industry, the decline in TOT revenues is due to a drop in both the average daily room rate and occupancy rates. Specifically, the average daily rate decreased by 1.1% and occupancy rates decreased by 0.6% in the first six months of FY 2025 compared to the same period in FY 2024.
Based on these trends, staff projects that TOT revenues will be $14.79 million, representing an $134 thousand shortfall from the budgeted amount, and a 2.0% decrease, or $298 thousand decrease, from the previous year's TOT revenues. • Property-related tax revenues are projected to be equal to budget and $50 thousand, or 0.7%, less than previous year's property-related tax revenues. There are two sources of property-related tax revenues:
o Property Tax Assessed Value revenues: equivalent to 1% of assessed values. o Property Tax In-Lieu of Vehicle License Fees: 1% tax on the market value of a registered vehicle.
Assessed value cannot increase by more than 2.0% per year per Section 2 of Article XIIIA of the California Constitution. The property tax projected actuals are based on San Luis Obispo County Auditor-Controller's office certified assessed values for the current year.
Council Agenda 2-4-2025 9.C-5
Packet Page 19
• Sales and Use Tax revenues are projected to be equal to budget and$140 thousand, or 3.6%, greater than the prior year. Sales and use tax revenues are made up of two sources:
o Bradley-Burns uniform sales and use tax, which is a 1.0% tax on taxable sales within the City.
o Public safety tax, which is a 0.5% tax on taxable sales for specified public safety purposes.
Based on actual sales tax receipts to date and projected forecasts, the Bradley-Burns Uniform Sales and Use Tax is projected to meet budget expectations and exceed the prior year's revenues by $136 thousand. Using data from the City's sales tax consultant and actual revenues collected so far, City staff estimates that Bradley- Burns sales and use tax revenues will total $3.88 million. Chart 2 illustrates sales tax revenues received in FY 2024 and FY 2025 by the month in which the sales tax was collected.
Chart 2. Bradley Burns Sales Tax Revenues FY 2025 compared to FY 2024 $500,000
$450,000
$400,000
o $350,000
E $300,000
X $250,000 FY 2025
9 $200,000
v $150,000 FY 2024
M $100,000
$50,000
Oo,10 0
���• `�� ,a�� o�t� �a P�
The public safety sales tax revenues are budgeted at $126 thousand in FY 2025 and are anticipated to be equal to budget. This FY 2025 projected amount is $4 thousand greater than the FY 2024 public safety sales tax revenues.
In summary, sales and use tax revenues are projected to be equal to budget and $140 thousand, or 3.6%, greater than the prior year.
• Other Revenues are projected to come in $126 thousand above budget but $762 thousand, or 21.5%, lower than the previous year. This category includes fines and forfeitures, interest earnings, rents and leases, various service fees, and other miscellaneous revenue sources. The anticipated decline is primarily due to a one-time $264 thousand mark to market gain (market value of investments) in FY 2024 that is not currently projected for FY 2025. Additionally, projected interest earnings are expected to decrease by $255 thousand in FY 2025 compared to FY 2024, a result of Council Agenda 2-4-2025 9.C-6
Packet Page 20
both lower interest rates and adjustments to the investment portfolio. These adjustments, which involve shifting to longer-term securities with lower immediate returns, are intended to secure higher interest rates over the long term. • Departmental Revenues are projected to be equal to budget and $684 thousand, or
72.1%, less than the prior year. This is largely due to the City of Pismo Beach no longer providing Dispatch services for the City of Grover Beach, reducing both Departmental revenues by $620 thousand and corresponding personnel expenditures.
• Transfers In are projected to be equal to budget and $986 thousand, or 704.0%, greater than the prior year. This additional $986 thousand includes the start of several ongoing contributions from other funds to support General Fund expenditures, including:
o $600 thousand transfer in from the Parking Enterprise Fund to support the Public Safety Facility bonds debt service payments,
o $115 thousand transfer in from the Parking Enterprise Fund to support concrete and asphalt repairs of $50 thousand and an ongoing beautification of $65 thousand, including $50 thousand specifically for the pier and pier plaza. o $50 thousand transfer in from the Lodging Business Improvement District Fund for physical improvements (LBID2) for beautification,
o $50 thousand transfer in from the LBID2 for Christmas decorations, and o $70 thousand one-time transfer in from the LBID2 to purchase Christmas decorations.
V. General Fund Expenditures
The FY 2025 Revised Budget expenditures total $50.43 million and projected actual expenditures total $38.92 million. Operating expenditures are projected to be $1.51 million less than the Revised Budget based on second quarter expenditures. One-time capital costs are projected to be $10.00 million less than budget largely attributable to the timing of cash flow for the Public Safety Facility project and the Ventana Sports Courts project that are anticipated to continue beyond FY 2025. These savings will be carried forward to next fiscal year and do not contribute to an increase in fund balance.
Total operating expenditures through the second quarter total should be about 50% of the budget, assuming the timing of expenditures is consistent throughout the year. This year, about 43% of the operating budget was spent through the second quarter, while only 14% of the one-time capital expenditure budget was spent in the first two quarters. These one- time costs are dependent on the timing of construction of these projects. Table 5 provides details of actuals as a percentage of budget by expenditure category, followed by explanations of the large variances from the 50% mark.
Council Agenda 2-4-2025 9.C-7
Packet Page 21
Table 5. FY 2025 General Fund Expenditure Budget and Projected Actuals A B C D=CIB E F=B-E
Variance
FY 2025 Second (Revised Proj
FY 2025 Second Quarter FY 2025 Bdgt- Actual ($thousands) FY 2024 Revised Quarter Actuals% of Projected Projected % of Expenditure Category Actuals Budget Actuals Budget Actuals Actuals) Total Salaries&Wages $ 9,011 $10,002 $ 4,595 46% $ 9,767 $ 234 25.1% Benefits 5,141 5,647 3,350 59% 5,517 130 14.2% Professional Services 4,630 5,359 1,233 23% 5,127 231 13.2% Contract Services 3,069 4,029 1,849 46% 3,313 716 8.5% Operations&Maintenance 1,572 2,019 787 39% 1,903 115 4.9% Debt Service 428 1,954 944 48% 1,954 - 5.0% Other Expenses 1,363 1,615 668 41% 1,566 50 4.0% Other Financing Uses 122 1,109 181 16% 1,109 - 2.9% Transfers Out 713 880 340 39% 850 30 2.2% Retiree Medical Insurance 182 265 93 0% 265 - 0.7% Capital Projects 133 23 11 0% 23 - 0.1% Total Operating Expenditures $26,366 $32,902 $ 14,051 43% $ 31,396 $ 1,506 80.7% One-time Capital Costs 8,169 17,526 2,381 14% 7,521 10,004 19.3% Total Expenditures $34,534 $50,428 $ 16,432 33% $ 38,917 $ 11,511 100.0% Some operating costs that do not reflect consistent monthly spending include:
• Benefits, which includes retirement, health, and other benefits for employees. In order to take advantage of a 3% savings in CalPERS pension costs, the City prepaid the full year of its projected normal CalPERS pension costs. As such, the Benefits expenditure category reflects that 59% of the budget was spent through the second quarter.
• Professional Services, which reflects that 23% was spent in the first two quarters.
These costs are based on the timing of work performed and are not set amounts per month.
• Operations & Maintenance expenses reflect that 39% of the budget was spent in the first two quarters. Staff anticipates about $115 thousand in savings for the year in operations & maintenance based on the current level of spending. • Other Financing Uses, which includes a $1.00 million general contingency budget and reflects that only 16% of the budget has been spent in the first two quarters. This budget is allocated over time based on unanticipated costs that come up throughout the year and are not a consistent allocation of expenditures. • Transfer Out to other funds, which includes support for the Chapman Estate Fund and Pier Enterprise Fund and reflects that only 39% of the budget has been spent in the first two quarters. The majority of these transfers are scheduled for the end of FY 2025, pending the need for General Fund support in those funds. • Retiree Medical Insurance costs, which reflects that 0% of budget was spent in the first quarter. The monthly costs are payments to Retirees, but the majority of these Council Agenda 2-4-2025 9.C-8
Packet Page 22
payments are contributions to CalPERS for the actuarially determined contribution and are paid toward the end of the fiscal year.
VI. General Fund Contingency Budgets
General Contingency
The FY 2025 Adopted Budget included $1.00 million in the General Fund general contingency account that may be used for various one-time items that come up during the year. Of this amount, $110 thousand of this appropriation was allocated for Police License Plate Reader cameras, event funding, and the Public Works Corporation Yard Facility Assessment, leaving $890 thousand remaining.
Council Contingency
The FY 2025 Adopted Budget also includes a $5 thousand City Council contingency appropriation that may be used for various one-time items that come up during the year.
None of this contingency has been allocated in the first quarter of FY 2025.
VII. Next Level Budget
The FY 2025 Adopted Budget includes $400 thousand in the General Fund non- department contract services account that may be used for various "next-level" contract services. Of this amount, $57 thousand of this appropriation was allocated, leaving $343 thousand remaining. Details of the allocation are provided in Table 6.
Table 6. FY 2025 Next-Level Budget
Beginning Balance July 1, 2024 $ 400,000
Appropriations
Building Maintenance Janitorial Services (57,202) Total Appropriations (57,202)
Ending Balance as of December 31, 2024 $ 342,798 Council Agenda 2-4-2025 9.C-9
Packet Page 23
Vill. Other Funds
Table 7 reflects fund balance, projected revenue, and projected expenditure activity in the City's other funds. For most funds, revenues and expenditures are projected to be on budget and the ending fund balances are in line with the FY 2025 Adopted Budget ending fund balances.
Table 7. Other Funds
A B C D=B-C E=A+D F G=E-F
Projected Projected
Fund Beginning Actual Projected Actual Ending Fund Unrestricted Type Fund Fund Title Fund Balance Revenue Expenditure Net Rev-Exp Balance Carryforward Fund Balance General Operating Funds
1001 General Fund 24,638,529 33,645,579 38,917,212 (5,271,633) 19,366,895 10,004,351 9,294,077 1002 Half-Cent Sales Tax Fund 3,745,497 2,065,396 796,667 1,268,729 5,014,226 3,102,333 1,911,893 Special Revenue Funds
2001 Gas Tax Fund 273,055 439,829 142,289 297,540 570,595 150,000 420,595 2002 Local Transportation 347,102 278,240 5,609 272,631 619,733 - 619,733 2003 PEG Fund 112,323 40,187 41,849 (1,662) 110,661 110,661 2004 Grants-NonCapital 91,344 151,911 150,916 995 92,339 F 92,339 2005 Housing In-Lieu Fee 4,137,796 41,162 165,637 (124,475) 4,013,321 4,013,321 2006 LBID Operations 707,097 1,413,296 1,652,159 (238,864) 468,234 468,234 2006 LBID Improvements 1,909,004 1,413,296 1,170,425 242,871 2,151,875 2,151,875 2007 Chapman Estate 37,464 91,705 127,987 (36,282) 1,182 1,182 Capital Project Funds
3001 Capital Projects 2,689,980 19,975,025 19,975,025 2,689,980 2,689,980 - 3002 Public Facilities Fund 896 - - 896 - 896 3003 Park Development Fund 370,815 29,714 138,817 (109,103) 261,712 182,193 79,520 3101 Circulation Fees 566,054 31,784 166,071 (134,287) 431,767 431,767 3102 Impact Fees 391,684 65,680 147,540 (81,860) 309,824 309,824 3103 Developer Impact Fee 58,651 - - 58,651 58,651 3201 Underground Utility Fnd 16,869 16,869 16,869 Debt Service Funds
4001 PFA Debt Service - - - - -
4002 PFAgencyDebt 637 2,229,100 2,229,100 637 637 4101 Reass 92-1 Fwy Fthlls 781 - - 781 781 4102 Spyglass 92-4 12,994 - - 12,994 12,994 Enterprise Funds
6101 Water Enterprise 9,845,204 6,139,615 7,758,124 (1,618,509) 8,226,696 8,226,696 - 6102 Water Tax(Lopez/State) 257,476 2,526,339 2,439,365 86,974 344,450 344,450 6103 Water Construction Fund 1,527,284 1,012,016 1,430,977 (418,960) 1,108,323 1,108,323 6104 Water Expansion Fund 955,038 70,597 64,832 5,765 960,803 960t8O3 6105 Water Central Coast Blue 565 36,278 26,171 10,107 10,671 10,671 Water Enterprise Funds 12,585,567 9,784,845 11,719,468 (1,934,623)' 10,650,944 10,650,944 6201 Wastewater Treatment 5,229,528 6,856,586 9,914,887 (3,058,301) 2,171,227 2,171,227 6202 Wastewater Capital Proj 1,815,769 1,759,473 2,666,369 (906,896) 908,873 908,873 6203 Wastewater Expansion 2,141,284 143,226 600,000 (456,774) 1,684,510 1,684,510 6204 Wastewater Ce ntra I Coast 1,146 73,654 53,135 20,519 21,665 21,665 Wastewater Enterprise Fur 9,187,727 8,832,939 13,234,392 (4,401,453)� 4,786,274 F 4,786,274 r 6301 Local Trans Transit - - - - - - 6401 Pier Enterprise - 167,665 163,042 4,623 4,623 4,623 6501 Parking Enterprise 3,713,836 3,456,126 2,313,875 1,142,251 4,856,087 4,856,087 Internal Service Funds
7101 Technology Service Fund 59,512 2,075,963 2,123,236 (47,273) 12,239 - 12,239 7201 Motor Vehicle Fund 5,155,518 1,921,078 3,907,275 (1,986,197) 3,169,321 - 3,169,321 Council Agenda 2-4-2025 9.C-10
Packet Page 24
Highlights of Other Funds
Half-Cent Sales Tax Fund (1002)
The Half-Cent Sales Tax Fund is part of the General Fund which includes a 0.50% transaction and use tax. This tax was approved by Pismo Beach voters in June 2008, effective October 1, 2008, and renewed in November 2014, which extends the tax to March 31, 2027. On the November 5, 2024 ballot, Pismo Beach voters approved a new Ballot Measure F-24 that will replace the 0.50% transaction and use tax with a 1.0% transaction and use tax on April 1, 2025. This measure is expected to sunset on March 31, 2037. The tax proceeds are used exclusively for infrastructure projects. This fund started the year with a $3.75 million beginning fund balance (after including carryforward fund balances). Projected actual revenues are $2.07 million. Projected actual expenditures are $0.80 million. After accounting for a $3.10 million carryforward of project budgets, there is a $1.91 million projected ending fund balance in this fund. Table 8 lists the budgeted projects and projected actuals in this fund for FY 2025.
Table 8: Half-Cent Sales Tax Fund FY 2025 Budgeted Projects and Projected Actuals FY 2025 FY 2025 Projected
Projects Budget Actuals
FY2025 Paving project $ 2,300,000 $ -
Ventana Sports Courts 1,000,000 736,667
Signalize Bello/Price Canyon Rd 489,000 -
EI Portal Outfall 60,000 60,000
Dolliver/Pomeroy Ped Scramble 50,000 -
Total $ 3,899,000 $ 796,667
Gas Tax Fund (2001)
The Gas Tax Fund is a Special Revenue Fund whose revenues include State gas tax funds based on the State's apportionment formula. These funds are used for City street light costs, City traffic signal maintenance costs, and street repairs and/or capital improvements. This fund started the year with a $273 thousand beginning fund balance (after including carryforward fund balances). Projected actual revenues are $440 thousand and projected actual expenditures are $142 thousand for the streets and overhead costs. Based on the projected revenues and expenditures for the current year, after accounting for a $150 thousand carryforward of the Signalize Bello/Price Canyon Road project, there is a $421 thousand projected ending fund balance in this fund.
Local Transportation Fund (2002)
The Local Transportation Fund is a Special Revenue Fund whose funds are used for construction and maintenance of streets, bluff protection, and beach access. Revenues for this fund consist of State Transportation Development Act funds, which remain after funds are allocated for regional transit, local transit, and Ride-on services. Projected actual revenues are $278 thousand and projected actual expenditures are $6 thousand.
Council Agenda 2-4-2025 9.C-11
Packet Page 25
Based on the projected revenues and expenditures for the current year, there is $620 thousand projected ending fund balance for this fund.
Public Education Government Fund (2003)
The Public, Educational, and Governmental (PEG) Access Fee Fund includes revenues from a PEG Access Fee collected from cable television providers (i.e. Charter Communications)with franchise operations within city limits. Expenditures include capital costs related to governmental cable broadcasting and equipment. Based on projected revenues of$40 thousand and projected expenditures of$42 thousand, the PEG Fund is expected to end the year with a $111 thousand fund balance.
Housing In-Lieu Fund (2005)
The Housing In-Lieu Fund is a Special Revenue Fund with revenues from a development impact fee paid to the City as an alternative to the production of affordable housing (housing in-lieu fee). These funds are used for the acquisition, construction, or rehabilitation of affordable housing. The fund is projected to have $4.01 million of funds available by the end of the year for this purpose.
Lodging Business Improvement District Fund (2006) Operations The Pismo Beach Lodging Business Improvement District (LBID) Fund for operations reflects a 1% assessment on transient rents at transient lodging providers as revenues and budgeted expenditures to promote Pismo Beach lodging businesses. The LBID Fund started the year with a $707 thousand beginning fund balance. City staff projects that LBID assessment revenues and interest earnings will be $1.41 million. Operating expenditures are projected at $1.65 million. The fund is expected to end the year with a $468 thousand unrestricted fund balance.
LBID Fund (2006) Improvements
The LBID Fund for improvements includes a 1% assessment for physical improvements.
The LBID Fund started the year with a $1.91 thousand beginning fund balance. City staff projects that LBID assessment revenues and interest earnings will be $1.41 million.
Expenditures include $1.17 million for various projects as listed in Table 9 below. The fund is expected to end the year with a $2.15 million unrestricted fund balance. This amount, plus FY 2025 projected assessment revenues are anticipated to support future visitor-serving physical improvements.
Council Agenda 2-4-2025 9.C-12
Packet Page 26
Table 9: LBID2 Fund FY 2025 Budgeted Projects and Projected Actuals FY 2025 FY 2025 Projected
LBID2 Improvements Budget Actuals
Addie Street Restroom Improvements $1 ,200,000 $ 480,000 Street and Pier Plaza Sweeper 245,425 245,425
Christmas Decor 120,000 120,000
Butterfly Grove Parking Crosswalk Design 100,000 100,000 Butterfly Grove Trail Signage 50,000 50,000
Special Events and Festival Seed Funding 50,000 50,000 Beautification 50,000 50,000
Pismo Beach Information Center 50,000 50,000
Stewardship Banner Program 25,000 25,000
Total $1,890,425 $ 1,170,425
Chapman Estate Fund (2007)
The Chapman Estate Fund reflects donations or other contributions for the Chapman Estate as revenues and ongoing maintenance and one-time infrastructure improvements to the Chapman Estate as expenditures. The fund started the year with $37 thousand and is expected to receive $96 thousand of revenues, including $70 thousand from the General Fund to support operations, $13 thousand from the General Fund for the Chapman Estate condition assessment project, and $8 thousand from private event revenues. Projected actual expenditures are $128 thousand, largely for operating costs of the home and grounds and monthly maintenance costs for utilities and gardening. The remaining projected ending balance of this fund is $1,182.
Park Development Fund (3003)
The Park Development Fund is a Capital Project Fund with Quimby Act (park development in-lieu) fees and Impact Fees as funding sources to support construction costs of new parks and park lands, and the enhancement of existing parks to serve new development. The fund started the year with $371 thousand and is projected to receive $30 thousand in impact fee and permit revenues. Projected actual expenditures total $139 thousand and include the projects shown in Table 10. The table lists the budgeted projects and projected actuals in this fund for FY 2025.
Table 10: Park Development Fund FY 2025 Budgeted Projects FY 2025 FY 2025 Projected
Projects Budget Actuals
Ventana Sports Courts $ 130,000 $ 130,000 South Palisades Outdoor fitness equipment/trail 100,000 0 Price Historic Park/ Meherin House 85,029 2,836 Overhead costs 5,981 5,981
Total $ 321,010 $ 138,817
Council Agenda 2-4-2025 9.C-13
Packet Page 27
After accounting for carryforward budgets to next fiscal year, the fund is expected to end the year with an $80 thousand ending fund balance.
Water Enterprise Fund (6101)
The Water Enterprise Fund is an Enterprise Fund consisting of revenues from water billings and expenditures for: contract meter reading; direct water services and supplies; on-going inspection, repair, and maintenance of the City's wells, tanks, booster stations, hydro-pneumatic system, and water distribution system components; water conservation efforts; and ensuring that a safe, drinkable supply of water is provided to Pismo Beach.
Water revenues are projected to be $6.14 million and expenditures are projected to be $7.76 million.
The projected ending fund balance for the Water Enterprise Fund is $8.23 million, which is allocated for future water system capital costs, including the Central Coast Blue project.
Note that the Water Enterprise Fund also includes the Water Tax, Water Construction, Water Expansion, and the Central Coast Blue Regional Recycled Water Authority Water Funds and the ending fund balance across all these funds is $10.65 million.
Wastewater Treatment Fund (6201)
The Wastewater Treatment Fund is an Enterprise Fund consisting of revenues from wastewater billings and expenditures for direct services and supplies; operation and maintenance of the City's wastewater treatment plant and the wastewater collection facilities including pumps and pipelines; and ensuring the City's treatment and collection system operations meet City, federal, and state laws and requirements. Wastewater revenues are projected to be $6.86 million and expenditures are projected to be $9.91 million. The estimated ending fund balance is $2.17 million which is already allocated for other wastewater capital projects. Note that the Wastewater Treatment Funds also include the Wastewater Capital Fund, the Wastewater Expansion Fund, and the Central Coast Blue Regional Recycled Water Authority Wastewater Fund. The total combined ending fund balance across all these funds is $4.79 million.
Pier Enterprise Fund (6401)
The Pier Enterprise Fund includes revenues from a concession lease on the Pier and expenditures for repair and maintenance of the Pier, Promenade, and nearby facilities.
Projected revenues are $167 thousand, including $83 thousand from revenues from the Pier Airstreams and $85 thousand from the General Fund. Projected expenditures include $163 thousand for Pier and Pier Plaza operating costs. The Pier Enterprise Fund is expected to end the year with a $5 thousand ending fund balance.
Parking Enterprise Fund (6501)
The Parking Enterprise Fund is an Enterprise Fund consisting of revenues from parking kiosks, parking citations, and parking permits to support a Parking Supervisor and Parking Enforcement Officer, implement the goals of the Pismo Beach Parking Management Plan, to administer existing parking more efficiently, provide more downtown parking, improve enforcement and parking management, and provide funds for future parking structures.
Revenues are projected to reach $3.46 million and operating expenditures are projected to be $1.72 million. As shown in Table 11, in addition to operating expenditures, the Council Agenda 2-4-2025 9.C-14
Packet Page 28
budget includes $597 thousand for one-time projects. Of these projects, staff projects the full $573 thousand will be spent in FY 2025. The FY 2025 projected ending fund balance is $4.86 million.
Table 11: Parking Enterprise Fund FY 2025 Budgeted Projects FY 2025 FY 2025 Projected
Projects Budget Actuals
Public Safety Facility $ 300,000 $ 300,000 Police Dept/Parking Substation 171,500 171,500 Addie St Parking & Access Impr 62,588 62,588
Parking Kiosk Machines 31,477 31,477
Radio System Reliability Upgrd 4,000 4,000
Other projects 3,855 3,855
Total $ 573,420 $ 573,420
Motor Vehicle Replacement Fund (7201)
The Motor Vehicle Replacement (MVR) Fund is an Internal Service Fund that funds the City's motor vehicle operations and maintenance and motor vehicle replacements for various City departments. These costs are funded by accumulated fund balance, transfers from other funds, and motor vehicle rental charges to other funds. The MVR Fund started the year with a $5.16 million beginning fund balance. The FY 2025 projected ending fund balance is $3.17 million, which are accumulated funds necessary to fund future replacements.
Conclusion and Recommendation
Staff recommends that Council receive this report as information only.
FISCAL IMPACT:
There is no fiscal impact from receiving this report as it is information only.
ATTACHMENTS:
None
Submitted by: Nadia Feeser, Administrative Services Director City Manager Approval: -- --
Council Agenda 2-4-2025 9.C-15
Packet Page 29
G\T Y OF
PISMO BEACH CITY COUNCIL STAFF REPORT
A�syoBt Agenda Item #9.D
Meeting Date: February 4, 2025
TITLE:
Confirmation of City Goals for Fiscal Years 2026 & 2027 RECOMMENDATION:
Confirm the City Goals for Fiscal Years 2026 & 2027 as established by the Council on January 24, 2025.
DISCUSSION:
On January 24, 2025, the City Council held a special workshop for the purpose of establishing City Goals for the Fiscal Year 2026 and 2027 budget. The adopted goals, and associated priorities, are as follows:
Quality of Life
Goal statement: Build on community strengths to protect and enhance the city's quality of life.
Priorities:
• Invest in neighborhoods
• Implement community beautification and cleanliness strategies • Complete Addie Street Bathroom expansion
• Complete new Ventana sports courts
• Expand use of existing facilities by considering evening use • Invest in coastal access and bluff repair
Streets and Infrastructure
Goal statement: Enhance, beautify, and maintain the City's streets and infrastructure to ensure safety, accessibility, and long-term sustainability.
Priorities:
• Invest in road, sidewalk, and park improvements
• Update the Pavement Management Plan
• Create a pavement maintenance strategy
• Complete a City facility condition assessment and address deferred maintenance Council Agenda 2-4-2025 9.13-1
Packet Page 30
Public Safety
Goal statement: Prioritize the safety and well-being of the community.
Priorities:
• Complete Public Safety Facility
• Reduce wildfire risk and promote fire hardening for the community • Create a lifeguard facility in the downtown
• Focus on retention of Police personnel
• Support technology investments that enhance public safety Water Resources
Goal statement: Ensure the sustainability of the City's existing water supply and storage, identifying new sources, promoting conservation, and engaging the community.
Priorities:
• Implement Central Coast Blue
• Pursue outside funding
• Complete construction of Charles Street Reservoir and plan for replacement of one groundwater production well
• Evaluate additional water supplies
• Enhance water conservation measures and rebate programs • Conduct public outreach and education
Parking and Circulation
Goal statement: Enhance parking infrastructure, expand inventory, and improve traffic circulation.
Priorities:
• Update the Downtown Study
• Continue to work on downtown parking solutions, including acquiring additional parking assets, and adopt strategies outlined in the Parking Management Plan • Incorporate parking modifications in the General Plan • Complete and implement the Bicycle and Pedestrian Master Plan • Complete the acquisition of Dolliver Street from the state and make circulation improvements in accordance with the General Plan Circulation Element Council Agenda 2-4-2025 9.D-2
Packet Page 31
Development and Housing Access
Goal statement: Foster sustainable community development while supporting efforts to address housing needs and homelessness.
Priorities:
• Complete updates to the Local Coastal Plan, General Plan, and Zoning Code • Identify affordable housing and workforce housing opportunities • Implement measures to streamline the development process • Support and participate in regional efforts in a collaborative manner • Invest in housing and homelessness assistance where feasible Conclusion and Recommendation
The Goals identified above will guide the prioritization and allocation of funding for projects and program during the current budget development process. Staff recommends that the City Council confirm the Fiscal Year 2026 & 2027 goals as outlined above.
FISCAL IMPACT:
Fiscal impacts of projects and programs associated with these goal-setting activities will be analyzed in the Fiscal Year 2026 & 2027 budget development process.
ATTACHMENTS:
None.
Submitted by: Jorge Garcia, City Manager
City Manager Approval: -
Council Agenda 2-4-2025 9.D-3
Packet Page 32
G\T Y OF
PISMO BEACH CITY COUNCIL STAFF REPORT
A�syo sEP Agenda Item #12.A
Meeting Date: February 4, 2025
TITLE:
2024 Risk Management Annual Report
RECOMMENDATION:
Receive the 2024 Risk Management Annual Report as information.
BACKGROUND:
The City of Pismo Beach Risk Management Program includes policies, programs, insurance, and risk pool coverage to minimize the City's risk exposures from employee injury claims, third-party liability claims, or property loss.
The California Joint Powers Insurance Authority (CJPIA) is the City's provider of Risk Management Services. Their services include the coverage for Liability, Workers' Compensation, and Property Insurance claims. In addition, CJPIA works closely with the City's Risk Manager to review and develop the City's Risk Management programs and policies with the goal of mitigating any risk exposure to the City and implementing cost- controlling techniques.
CJPIA acts as the City's agent in claims processing and litigation and provides the City with regulatory safety training to meet Occupational Safety and Health Administration (OSHA) requirements as well as best practice and development training. In addition to this direct support and coordination with the City, CJPIA evaluates trends in claims exposure across the pool and develops programs for its members.
The City's Three Major Risk Management Programs
The City's Risk Management Program focuses on identifying, evaluating, and addressing loss exposures through various mitigation and preventive services. The program's areas focus on addressing exposures related to Workers' Compensation, General Liability, Property, Cyber, and Special Events.
Workers' Compensation
This program is designed toward ensuring employee safety and reducing employee injury through proactive activities including:
• Safety Policies and Programs
• Staff training as required by OSHA to improve safe work practices • Regularly scheduled workplace safety and risk assessments and safety meetings • Prompt reporting of all workplace injuries that include documented investigations and root cause analysis
• Quarterly City Safety Steering Committee Meetings to review injuries and safety training requirements and progress, and site safety inspections, and Council Agenda 2-4-2025 12.A-1
Packet Page 33
• Working with the CJPIA and Athens Administrators for claims administration and case management.
General Liabilitygram
This program includes identifying areas of risk exposure for the City and developing or maintaining programs that will minimize or mitigate liability exposure. General liability is any claim against the City including, but not limited to vehicle accidents; slip, trip, and falls; sewage backup; and errors and omissions. CJPIA works directly with Carl Warren & Company for liability claims administration and case management.
Property Program
This program focuses on managing risks associated with the City's real property, including buildings, automobiles, equipment, and related infrastructure in the City's care.
CJPIA works with Sedgwick Claims Management Services for property claims administration and case management.
Cyber Program
This program focuses on managing risk associated with Cyber Crime, Network Security, and Privacy Incidents. CJPIA works directly with the Great American Insurance Company for Cyber Crime claims administration and case management. In addition, CPIA contracts with the Triden Group to provide cyber-related risk management resources.
Risk Assess ment/LossCAP Program
With the goal of minimizing the City's risk exposure, CJPIA conducts regular risk assessments approximately every three years. This program reviews and makes recommendations for corrections to:
• City policies and programs
• Contractual language and insurance requirements
• Public facilities including sidewalks, streets, parks, and buildings, and • Training programs and procedures.
The City's assessments also include a regular review of claims by the City's Risk Manager and City Attorney, to learn from and identify areas for correction to prevent future exposure.
Reporting and Claims History
The City's cost of coverage with the CJPIA is primarily based on the City's Payroll and loss experience.
CJPIA provides the City with claims status reports on the City's General Liability and Workers' Compensation claims. The overview reports summarize the claims history over a five-year period, the category or cause of the claim, cost centers, and a comparison to other agencies of a comparable size. The five-year claims history is used in calculating Council Agenda 2-4-2025 12.A-2
Packet Page 34
the City's premiums. The City's claims are reviewed by the City's Risk Manager, Safety Steering Committee, and City Attorney, to learn from and identify areas for correction to prevent future exposure.
Annual Report
The City Council's continued commitment to Risk Management supports staff efforts to update programs and infrastructure, which will continue to reduce or mitigate the City's liability in claims and litigation.
1. Workers' Compensation: The total number of workers' compensation claims in the policy year 2023/2024 was 8, with 5 closed and 3 currently open and being managed with the assistance of Athens Administrators.
• The City's cost of claims is above the pool average, primarily driven by 2 long-term law enforcement claims.
2. General Liability Program: The City had 31 total liability claims for the program year 2023/2024. The claims incurred an average severity of $26,405, including what is reserved but not yet paid. City staff and CJPIA continue to manage and defend the City to limit its exposure.
• Performance is better than pool averages for all major causation categories. • The cost of claims for the Pismo Beach Police Department is 70% lower than the risk pool's Police Departments overall.
FISCAL IMPACT:
There is no fiscal impact associated with receiving this report.
ATTACHMENTS:
None.
Submitted by:
Mike James, Assistant City Manager
City Manager Approval: _
Council Agenda 2-4-2025 12.A-3
Packet Page 35