Agenda packet — Pismo Beach City Council, May 6, 2025

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AGENDA
Pismo Beach City Council
Tuesday, May 6, 2025
Time Meeting Type Physical Location Virtual Viewing Option 5:30 p.m. Regular Meeting 1 Council Chamber, City Hall https://us02web.zoom.us/j/84823715585 Immediately Following
Regular Meeting Closed Session City Hall None
1 Live virtual viewing is offered via Zoom.
2 Broadcast meeting also available for viewing on cable Channel 20 and online at pismobeach.org/agenda.

0.MEETING INSTRUCTIONS:

These meetings are being conducted in a hybrid format with both in-person and virtual options. Ways to watch these meetings and submit public comment are provided below.

Watch and participate in person:
•Regular Meeting: Visit the Council Chamber at City Hall, 760 Mattie Road, Pismo Beach, CA 93449. •To make Regular Meeting public comment, please submit an optional blue “speaker slip” to staff; the Mayor will ask you to approach the lectern to speak during the public comment period on your item of interest. •To make Closed Session public comment, please be present in the Council Chamber when the Closed Session is publicly convened; the Mayor will call for public comment prior to commencing the closed proceedings.

Watch via Zoom:
•Regular Meeting only: Click this link on any computer or mobile device:
https://us02web.zoom.us/j/84823715585 . This URL may also be typed into a web browser.

Listen via telephone:
•Regular Meeting only: Call 1-669-900-6833 to join by telephone audio only. Enter Meeting ID 848 2371 5585 when prompted.

Watch online:
•Regular Meeting only: Visit www.pismobeach.org/agenda and scroll to “Upcoming Events.” When the live broadcast begins, an “In Progress” link will appear; click this link to watch the livestream. A recording of the meeting will be available on demand shortly after the meeting ends.

Watch on Channel 20:
•Regular Meeting only: Tune to local cable channel 20 in Pismo Beach; the meeting will be broadcast live.

Meetings are also replayed at 9:00 a.m., 6:00 p.m., and 1:00 a.m. each day the following week.

Submit written comment prior to, or during, the meeting:
•Regular Meeting and Closed Session: In advance of the meeting, written comments may be emailed to [email protected] or mailed or delivered to the City Clerk’s Office, 760 Mattie Road, Pismo Beach, CA 93449. During the Regular Meeting no later than the start of the comment period for your item of interest, written comment may be hand-delivered to staff in the Council Chamber. Emails submitted after the start of the meeting may not be fully considered prior to any action taken on the item.

Submit voicemail comment:
•Regular Meeting and Closed Session: Call 805-773-7005 and leave a voicemail before the meeting.

Voicemails submitted after the start of the meeting may not be fully considered prior to any action taken on the item. This automated voicemail line will not be answered or monitored for other purposes.

Please note:
•In the event a Council Member participates in this meeting by teleconference under the provisions of Government Code Section 54953(f), public comment will be accepted via Zoom, including by telephone audio, as required by law. However, the timing of a request by a Council Member to participate remotely may not allow sufficient time to post an agenda containing information on how the public may participate via Zoom or telephone. In such instances, the City Clerk or another staff member will orally provide such information at the meeting.
•Meetings may begin a few minutes after the scheduled start time. •Meetings will be recorded, except closed sessions; these recordings are public record. •Phone numbers of call-in attendees may be visible to other meeting attendees, or in meeting recordings. •Phone numbers of voicemail commenters may be visible in the public record along with transcripts. •Please contact City Clerk Erica Inderlied at [email protected] with questions.

Council Agenda 5-6-2025

Pismo Beach City Council Agenda May 6, 2025

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Regular Meeting—5:30 p.m.

Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449 CALL TO ORDER: Mayor Waage

1.ROLL CALL:

Mayor: Waage
Mayor Pro Tem: Reiss
Council Members: Guthrie, Inman, Newton

2.PLEDGE OF ALLEGIANCE

3.ACCEPTANCE OF AGENDA

4.PRESENTATIONS
Item 4.A: Proclamation: Recognizing June 6, 2025 as Hunger Awareness Day (SLO County Food Bank)
Item 4.B: Proclamation: Recognizing May 18–24, 2025 as National Public Works Week (Gaglione)

5.PUBLIC COMMENT PERIOD
At this time, members of the public may comment on any item NOT appearing on the agenda. For items appearing on the agenda, including the Consent Calendar, the public will be invited to make comments during Council consideration of the item. In accordance with state law, matters raised as part of this comment period cannot be discussed or acted upon by the City Council at this time.

However, in response to a matter raised as part of this comment period, the Council may, during Item 13, City Council Comments and Requests, direct staff to assist a speaker, or schedule the matter for consideration on a future agenda.

Please adhere to the following procedures when addressing the Council:
•Please limit your comments to 3 minutes or less.
•Unduly disruptive behavior will not be permitted.

Documents submitted to the Council become public record unless otherwise exempt from disclosure.

6.CITY MANAGER’S REPORT - No action to be taken

7.CITY ATTORNEY’S REPORT / CLOSED SESSION REPORT - No action to be taken

8.COUNCIL COMMITTEE REPORTS

1.Air Pollution Control District, SLO County (Newton/Reiss)

2.California Joint Powers Insurance Authority (Reiss/Inman)

3.Central Coast Blue Regional Recycled Water Authority
(Waage/Guthrie)

4.Chapman Estate Foundation (Liaison) (Reiss)

5.Coastal Cities Group, League of CA Cities (Waage)

6.Conference and Visitors Bureau / LBID Board (Liaison) (Inman)

7.Friends of Price House Liaison (Waage)

8.Hazard Mitigation & Fire Safety (Inman/Waage)

9.Homeless Services Oversight Council (Guthrie/Reiss)

10. Integrated Waste Management Authority (Newton/Inman)

11. Mobile Home Rent Stabilization Subcommittee (Inman/Waage)

12. Regional Transit Authority, SLO (Waage/Reiss)

13. Shell Beach Improvement Group Liaison (Inman/Reiss)

14. SLOCOG (Waage/Reiss)

15. South County Chambers Gov’t Affairs (Guthrie/Inman)

16. Visit SLO CAL Advisory Committee (Inman)

17. Water Resources Advisory Committee, SLO (Guthrie/Inman)

18. Zone 3 Water Advisory Committee, SLO (Guthrie/Inman) (Govt Code Section 53232.3)
Council Agenda 5-6-2025

Pismo Beach City Council Agenda May 6, 2025

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9. CONSENT CALENDAR
All Consent Calendar items will be acted upon by a single action of the City Council unless otherwise requested by an individual Council Member for separate consideration. Public comment on Consent Calendar items will be invited prior to action on the Calendar.

Item 9.A: Adoption of Meeting Minutes (Inderlied)

Recommendation:

Adopt Minutes of the April 15, 2025 Closed and Regular Meeting.

Item 9.B: Payroll Register and Register of Demands (Feeser)

Recommendation:

1. Approve the Summary of Payroll Register for April 6, 2025 and April 20, 2025;

2. Approve the Register of Demands for April 4, 2025 and April 11, 2025.

Item 9.C: Monthly Investment Transaction Report of the City’s Cash and Investments for March 2025 of Fiscal Year 2025 (Feeser)

Recommendation:

No action recommended; for information only.

Item 9.D: Fiscal Year 2025 Third Quarter Financial Status Report (Feeser)

Recommendation:

No action recommended; for information only.

Item 9.E: Quarterly Investment Report for the Three Months of January through March 2025 – the Third Quarter of Fiscal Year (FY) 2025 (Feeser)

Recommendation:

No action recommended; for information only.

Item 9.F: Update on January 9, 2023 and January 12, 2017 Emergency Proclamations (Inderlied)

Recommendation:

1. Review the need for continuing currently active local emergency proclamations;

2. Provide direction to staff if desired.

Item 9.G: Records Retention Schedule Update Relating to Police Department Video and Audio Recordings (Inderlied)

Recommendation:

Adopt a Resolution approving updated Records Retention Schedule entries pertaining to Police Department video and audio recordings.

Council Agenda 5-6-2025

Pismo Beach City Council Agenda May 6, 2025

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Item 9.H: Purchase of Three Vehicles for Public Works (Gaglione) Recommendation:

Adopt a Resolution authorizing the future purchase of three replacement vehicles (PK 013, PK 031, and PK 994) for the Public Works Department for a total not-to-exceed amount of $295,000, and appropriating related budget adjustments in Fiscal Year 2025.

10.ITEMS PULLED FROM CONSENT CALENDAR

11.PUBLIC HEARINGS - No earlier than 6:00 p.m.

GENERAL PROCEDURES FOR PUBLIC HEARINGS (Mayor/Presiding Officer reserves discretion to set speaking allowances):

1.City staff will present the staff report and recommendation, and respond to technical/clarifying questions from Council;

2.Mayor will open the public hearing, and invite the project applicant, or representative, to present the project (Limited to 10 mins);

3.In an Appeal Hearing, the Mayor will then invite the appellant, or representative, to present their appeal (Limited to 10 mins);

4.Mayor will then ask other interested persons to testify regarding the project (Limited to 3 mins per speaker);

5.Mayor will invite the project applicant, or representative, to make a rebuttal if desired (Limited to 5 mins);

6.In an Appeal Hearing, the Mayor will then invite the appellant, or representative, to make a rebuttal if desired (Limited to 5 mins);

7.Mayor will close the public hearing, following which the Council will deliberate and act on the matter.

Item 11.A: New Conditional Use Permit Fee for Massage Establishments Effective July 5, 2025 (Feeser)
Recommendation:

1.Conduct a Public Hearing to receive input from the public on the proposed user fee;

2.Adopt a Resolution adding a new Conditional Use Permit for Massage Establishment Fee to the fee schedule adopted by Resolution R-2025-013, effective July 5, 2025.

12.BUSINESS ITEMS - May be reordered and heard prior to Public Hearings None.

13.CITY COUNCIL COMMENTS AND REQUESTS - No action to be taken

14.ADJOURNMENT
To the following meeting(s). Special and Closed Session times may be subject to change, as noticed. Meetings will be held in a hybrid in-person / virtual format unless otherwise noted:

Meeting Time Date Location
Closed Session Immediately following Tuesday, May 6, 2025 City Hall Council Agenda 5-6-2025

Pismo Beach City Council Agenda May 6, 2025

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Special Closed Session—Immediately Following Regular Meeting City Hall, 760 Mattie Road, Pismo Beach, CA 93449
CALL TO ORDER: Mayor Waage

1. ROLL CALL:

Mayor: Waage
Mayor Pro Tem: Reiss
Council Members: Guthrie, Inman, Newton

2. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) – Council Chamber Item 2.A: Conference with Labor Negotiators (Government Code §54957.6) Agency designated representatives: Jorge E. Garcia
Employee organization: Service Employees International Union (SEIU) and Pismo Beach Police Officers Association (POA)
Unrepresented Employees: All Unrepresented Employees

3. PUBLIC COMMENT PERIOD – Council Chamber
At this time, members of the public may comment on any item appearing on the agenda.

Please adhere to the following procedures when addressing the Council:
• Please limit your comments to 3 minutes or less.
• Unduly disruptive behavior will not be permitted.

Documents submitted to the Council become public record unless otherwise exempt from disclosure.

4. CLOSED SESSION – Closed Meeting Room
The City Council will convene in Closed Session to discuss the items listed under Item 2 above. In accordance with the Brown Act, public access is not permitted for this portion of the meeting.

5. CLOSED SESSION REPORT – Council Chamber

If a regular meeting immediately follows this Closed Session, the Closed Session Report will be made during the regular meeting.

6. ADJOURNMENT
Meeting Time Date Location
Special Meeting 1:00 p.m. Tuesday, May 13, 2025 Council Chamber, City Hall Closed Session 1:00 p.m. Thursday, May 15, 2025 Council Chamber, City Hall Regular Meeting 5:30 p.m. Tuesday, May 20, 2025 Council Chamber, City Hall

Regular Council meetings will adjourn by 11:00 p.m. unless four-fifths of the Council votes to continue past that time. If the meeting is adjourned at 11:00 p.m., any remaining agenda items will be continued to the next regular meeting (R-97-04).

AFFIDAVIT OF POSTING
I, Erica Inderlied, City Clerk for the City of Pismo Beach, declare under penalty of perjury that the foregoing agenda for the May 6, 2025 meeting(s) of the Pismo Beach City Council was posted on May 1, 2025, at City Hall, located at 760 Mattie Road, Pismo Beach, CA, as well as on the City’s website.

Erica Inderlied, City Clerk

Council Agenda 5-6-2025

Pismo Beach City Council Agenda May 6, 2025

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Meeting Schedule: The City Council of Pismo Beach regularly meets on the first and third Tuesdays of each month at 5:30 p.m., unless otherwise noticed. Closed and Special sessions will be duly noticed as needed.

Council Agendas: Agendas for Regular Meetings are available for public review on the City’s website at pismobeach.org/agenda and upon request from the City Clerk’s Office, typically by 4:00 p.m. on the Thursday prior to the meeting, but no later than 72 hours prior to the meeting. Agendas for Closed Sessions and other Special meetings are made available at least 72 hours prior to the meeting when possible, but no later than 24 hours prior to the meeting.

Related Materials: All materials submitted to the Council relating to items on this agenda are open for public inspection unless otherwise exempt by law. Staff reports and attachments published as part of this agenda packet, as well as copies of correspondence received relating to these agenda items and materials distributed at the meeting, may be obtained 1) in the consolidated online Agenda Center at pismobeach.org/agenda, 2) in the Access Pismo public records portal at pismobeach.org/accesspismo, 3) by request from the City Clerk at [email protected], or 4) in person at the City Clerk's Office, City Hall, 760 Mattie Road, Pismo Beach, Mon–-Fri 8:00 a.m.–-5:00 p.m. Please call (805) 773-7003 with any questions.

Broadcasting: Regular (televised) City Council meetings are available for viewing 24/7 at pismobeach.org/agenda, broadcast live on Channel 20, and re-broadcast during the week following the meeting on Channel 20 at 9:00 a.m., 6:00 p.m., and 1:00 a.m. each day.

Use of Equipment: Please contact the City Clerk’s Office if requesting to use the chamber equipment during public comment or as part of a scheduled presentation, 24 hours prior to the meeting at (805) 773-7003.

Notice Regarding Americans with Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting or if you need agenda documents provided in an alternative format, please contact the City Clerk’s Office at 773-7003 as soon as possible prior to the meeting to ensure that reasonable arrangements can be made (28CFR 35.102-

35.104 ADA Title II).

Council Agenda 5-6-2025

A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA RECOGNIZING JUNE 6, 2025 AS HUNGER AWARENESS DAY WHEREAS, hunger profoundly undermines the health and well-being of both our community at large and individual neighbors; and
WHEREAS, approximately a third of households in San Luis Obispo County are struggling to afford the cost of living in our region; and
WHEREAS, more than 6,700 children in San Luis Obispo County are suffering from food insecurity, jeopardizing their growth, health, and academic success; and WHEREAS, nearly a quarter of local seniors are struggling to meet their basic needs; and WHEREAS, the SLO Food Bank provides food to over 150 organizations including nonprofits, education programs, and local government teams, thereby forming a critical network that distributes nutritious, life-sustaining food to those who face hunger; and WHEREAS, the SLO Food Bank serves over 39,000 neighbors in need each month across San Luis Obispo County from Nipomo to San Miguel, and from San Simeon to California Valley; and
WHEREAS, the SLO Food Bank distributes millions of nutritious meals to families, seniors, children, and people in need annually; and
WHEREAS, the steadfast commitment of our community on Hunger Awareness Day, June 6, 2025, will be instrumental in raising the funds and awareness required to alleviate hunger and build a healthier community in San Luis Obispo County.

NOW, THEREFORE, the City Council of the City of Pismo Beach hereby proclaims June 6, 2025 as Hunger Awareness Day, and calls upon the residents of San Luis Obispo County to acknowledge the urgency of food insecurity, to contribute generously to hunger relief, and to participate in a concerted effort to ensure that no child, adult, or senior goes hungry in our community.

Dated this 6th day of May, 2025
________________________
Ed Waage, Mayor
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A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA RECOGNIZING MAY 18–24, 2025 AS NATIONAL PUBLIC WORKS WEEK WHEREAS, the staff of the City of Pismo Beach Public Works Department focus on maintaining infrastructure, parks, facilities, and utilities, and providing services that are of vital importance to our residents, businesses and guests; and
WHEREAS, the quality and effectiveness of these services and facilities as well as the planning, design, construction, and maintenance of public infrastructure are dependent upon the skills and commitment of Public Works Department personnel; and WHEREAS, Public Works Department personnel take great pride in maintaining the physical appearance and safety of the parks and other infrastructure of the City of Pismo Beach for residents, businesses and visitors; and
WHEREAS, Public Works Professionals everywhere build and maintain the foundation for people to live and work, businesses to thrive, and children to grow, play and dream; and WHEREAS, the year 2025 marks the 65th annual National Public Works Week sponsored by the American Public Works Association and the theme this year is “People, Purpose and Presence.”
NOW, THEREFORE, the City Council of the City of Pismo Beach hereby designates the week of May 18–24, 2025 as National Public Works Week, recognizing the substantial contributions made by administrative, engineering, maintenance, and management personnel, and water and wastewater operators in delivering these vital public services.

Dated this 6th day of May, 2025
________________________
Ed Waage, Mayor
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PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.A
Meeting Date: May 6, 2025
TITLE:

Adoption of Meeting Minutes
RECOMMENDATION:

Adopt Minutes of the April 15, 2025 Closed and Regular Meeting.

DISCUSSION:

Attached for the Council’s consideration are the draft minutes of the subject meetings for review and adoption.

FISCAL IMPACT:

There is no fiscal impact associated with the preparation or adoption of meeting minutes.

ATTACHMENTS:

1.Draft Minutes of the April 15, 2025 Closed and Regular Meeting.

Submitted by:

Erica Inderlied, City Clerk
City Manager Approval:

9.A-1Council Agenda 5-6-2025
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DRAFT MINUTES
Pismo Beach City Council
Tuesday, April 15, 2025
Special Closed Session—4:30 p.m.

City Hall, 760 Mattie Road, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in a special closed session with Mayor Waage presiding.

CALL TO ORDER: Mayor Waage called the meeting to order at 4:30 p.m.

1.ROLL CALL:

Present: Absent:

Mayor Ed Waage Council Member Marcia Guthrie
Mayor Pro Tem Mary Ann Reiss
Council Member Stacy Inman
Council Member Scott Newton
Staff Present:

David Fleishman, City Attorney
Jorge Garcia, City Manager

2.ANNOUNCEMENT OF CLOSED SESSION ITEMS
City Attorney Fleishman announced the Closed Session item listed below.

Item 2.A: Conference with Legal Counsel – Existing Litigation (Paragraph (1) of subdivision (d) of Government Code §54956.9) Name of Case: Andrew Grow Family Trust v. City of Pismo Beach, et al.

San Luis Obispo County Superior Court Case No. 23CV-0544

3.PUBLIC COMMENT PERIOD

Call for public comment: No comment.

4.CLOSED SESSION
The Council retired to Closed Session to consider the above items.

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5.CLOSED SESSION REPORT
City Attorney Fleishman would report in the next regular open session that no reportable action was taken on the above item.

6.ADJOURNMENT
At 5:25 p.m., to the 5:30 p.m. Regular Meeting.

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Regular Meeting—5:30 p.m.

Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449 The City Council of the City of Pismo Beach met this date in a regular session with Mayor Waage presiding.

CALL TO ORDER: 5:30 p.m.

1.ROLL CALL:

Present: Absent:

Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Marcia Guthrie
Council Member Stacy Inman
Council Member Scott Newton
Staff Present:

Nadia Feeser, Administrative Services Director
David Fleishman, City Attorney
Rosemarie Gaglione, Director of Public Works
Jorge Garcia, City Manager
Scot Graham, Community Development Director
Gordon Jackson, Director of Tourism and Events
Mike James, Assistant City Manager
Paul Lee, Battalion Chief
Jeff Smith, Chief of Police
Other staff present as noted below

2.PLEDGE OF ALLEGIANCE
Mayor Waage led the Pledge of Allegiance.

3.ACCEPTANCE OF AGENDA
No requests to reorder the agenda.

4.PRESENTATIONS
Item 4.A: Proclamation: Recognizing April 2025 as Sexual Assault Awareness Month
Presented to Juan Ramirez, Lumina Alliance.

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5.PUBLIC COMMENT PERIOD
Call for public comment: No comment.

6.CITY MANAGER’S REPORT
City Manager Garcia commented on various topics, including National Public Safety Telecommunicators Week.

7.CITY ATTORNEY’S REPORT / CLOSED SESSION REPORT
City Attorney Fleishman reported that the Council had taken no reportable action during its 4:30 p.m. Closed Session.

8.COUNCIL COMMITTEE REPORTS
The Council reported on recent and upcoming meetings of various external bodies:

Mayor Waage:

San Luis Obispo Local Agency Formation Commission (SLO LAFCO).

San Luis Obispo County Community Fire Safe Council.

9.CONSENT CALENDAR
Call for public comment: No comment.

Action: Adopt Consent Calendar.

Motion: Newton
Second: Guthrie
Vote: The motion passed on the following vote (Items 9.A, 9.B, 9.C, 9.D, 9.F, 9.G, 9.I):

Ayes: 5 Newton, Guthrie, Inman, Reiss, Waage
Noes: 0

Absent: 0
Abstain: 0
Recused: 0
Item 9.A: Adoption of Meeting Minutes (Inderlied)
Recommendation:

1.Adopt Minutes of the April 1, 2025 Closed and Regular Joint Meeting;

2.Adopt Minutes of the April 3, 2025 Special Meeting.

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Item 9.B: Payroll Register and Register of Demands (Feeser) Recommendation:

1. Approve the Summary of Payroll Register for March 23, 2025;

2. Approve the Register of Demands for March 21, 2025 and March 28, 2025.

Item 9.C: Paid Parking Quarterly Update—Third Quarter of Fiscal Year 2025 (Graham)
Recommendation:

No action recommended, for information only.

Item 9.D: Delegation of Authority to Exercise Discretionary Approval of Designs for Public Works Construction and Improvement
Projects to the City Engineer or Designee (James)
Recommendation:

Adopt a Resolution delegating authority to exercise discretionary approval of designs for Public Works construction and improvement projects to the City Engineer or designee.

Legislative Record: Resolution R-2025-017 adopted.

Item 9.E: Encroachment Agreement to Allow an Open Rail Fence in City Right-of-Way along the Water Street Property Frontage at 306 Pier Avenue (Gaglione)
Pulled from the Consent Calendar for discussion.

Item 9.F: Annual City Weed Abatement Program; Declaration of Nuisances (Lee)
Recommendation:

Adopt a Resolution declaring that grass, weeds, and rubbish on certain lots in the city of Pismo Beach constitute public nuisances and ordering said public nuisances to be abated.

Legislative Record: Resolution R-2025-018 adopted.

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Item 9.G: Agreement with Moffatt & Nichol for Inspection of the Pismo Pier, Cypress Street Bridge, and Pedestrian Bridges; Related Budget Adjustments (Gaglione)
Recommendation:

Adopt a Resolution authorizing the City Manager to enter into a Professional Services Agreement with Moffatt & Nichol in the amount of $260,838 for inspection of the Pismo Pier, Cypress Street Bridge, and Pedestrian Bridges, and appropriating related budget adjustments in Fiscal Year 2025.

Legislative Record: Resolution R-2025-019 adopted.

Item 9.H: Adoption (Second Reading) of an Ordinance Adding Chapter

8.22 to the Pismo Beach Municipal Code Relating to Operation of Unmanned Aircraft Systems (Drones) (Inderlied)
Pulled from the Consent Calendar for discussion.

Item 9.I: Miscellaneous Budget Adjustments for Fiscal Year 2025 (Feeser)
Recommendation:

Adopt a Resolution approving and appropriating miscellaneous budget adjustments for Fiscal Year 2025.

Legislative Record: Resolution R-2025-020 adopted.

10.ITEMS PULLED FROM CONSENT
Item 9.E: Encroachment Agreement to Allow an Open Rail Fence in City Right- of-Way along the Water Street Property Frontage at 306 Pier Avenue (Gaglione)
Recommendation: Authorize the City Manager to execute, and the City Clerk to record, an Encroachment Agreement for 306 Pier Avenue to allow an existing fence in the City right-of-way.

Presenting staff:

Eric Eldridge, City Engineer
Rosemarie Gaglione, Director of Public Works
Jorge Garcia, City Manager
Call for public comment: No comment.

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Action: Authorize the City Manager to execute, and the City Clerk to record, an Encroachment Agreement for 306 Pier Avenue to allow an existing fence in the City right-of-way.

Motion: Newton
Second: Inman
Vote: The motion passed on the following vote:

Ayes: 5 Newton, Inman, Guthrie, Reiss, Waage
Noes: 0

Absent: 0
Abstain: 0
Recused: 0
Item 9.H: Adoption (Second Reading) of an Ordinance Adding Chapter 8.22 to the Pismo Beach Municipal Code Relating to Operation of Unmanned Aircraft Systems (Drones) (Inderlied)
Recommendation:

Adopt an Ordinance adding Chapter 8.22 Unmanned Aircraft Systems to, and amending Chapter 12.20 of, the City of Pismo Beach Municipal Code, relating to regulation of drones.

Presenting staff:

David Fleishman, City Attorney
Jorge Garcia, City Manager
Call for public comment:

Don Day commented.

Seth Rosario commented.

Alex Ribon commented.

Amy-Lynne Hilderbrand commented.

Action: Consensus to direct staff to return with a revised ordinance for consideration which reduces the level of overall regulation proposed, incorporating, but not necessarily limited to, the following aspects for consideration:

1.Provisions primarily focused on public safety in the area of the Pier;

2. Options for some level of regulation in City parks;

3.Elimination of the requirement that a drone operator obtain a Special Event Permit or Film Permit in addition to a City business license.

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In support: 5 Guthrie, Inman, Newton, Reiss, Waage
In opposition: 0

Absent: 0
Abstain: 0
Recused: 0

11. PUBLIC HEARINGS

Item 11.A: Levying the 2% Annual Assessment for the Pismo Beach Lodging Business Improvement District (LBID) for Fiscal Year 2026: July 1, 2025 through June 30, 2026 (Feeser)

Recommendation:

1. Open public hearing; accept protests, if any, to the proposed assessments; close public hearing;

2. Adopt a Resolution levying a 2% annual assessment for the Pismo Beach Lodging Business Improvement District (LBID) for Fiscal Year 2026: July 1, 2025 through June 30, 2026.

Presenting staff:

Nadia Feeser, Administrative Services Director
Jorge Garcia, City Manager

Public Hearing / Call for public comment: No comment.

The public hearing was closed.

Action: Adopt a Resolution levying a 2% annual assessment for the Pismo Beach Lodging Business Improvement District (LBID) for Fiscal Year 2026:

July 1, 2025 through June 30, 2026.

Motion: Inman
Second: Newton

Vote: The motion passed on the following vote:

Ayes: 5 Inman, Newton, Guthrie, Reiss, Waage
Noes: 0

Absent: 0
Abstain: 0
Recused: 0

Legislative Record: Resolution R-2025-021 adopted.

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12.BUSINESS ITEMS
Item 12.A: Update on the Price Canyon Road / Hinds Avenue / Price Street Corridor Serving Regional Traffic including the Bello Street and Price Canyon Road Intersection (Gaglione)
Recommendation: Receive an update and provide direction on the Price Canyon Road/Hinds Avenue/Price Street corridor including the Bello Street at Price Canyon Road intersection.

Presenting staff:

Rosemarie Gaglione, Director of Public Works
Jorge Garcia, City Manager
Call for public comment: No comment.

Action: Consensus to direct staff to proceed with procuring consultant services to conduct an evaluation of the effects of regional traffic on the intersections of Bello Street and Price Canyon Road; Price Street and Hinds Avenue; and Price Street and Ocean View Avenue, in order to determine the type of intersection improvements to be included in a future capital project.

In support: 5 Guthrie, Inman, Newton, Reiss, Waage
In opposition: 0

Absent: 0
Abstain: 0
Recused: 0
Item 12.B: Discussion of Squirrel Control Options (Gaglione) Recommendation:

Receive an overview of current practices relating to squirrel control in City parks and provide direction to staff on future practices.

Presenting staff:

Rosemarie Gaglione, Director of Public Works
Jorge Garcia, City Manager
Call for public comment: No comment.

Action: Consensus to direct staff to:

1.Continue to use professional best practices for squirrel population control within the limitations of the law;

2.Explore options for improved signage informing the public not to feed squirrels in parks.

9.A-10Council Agenda 5-6-2025
Attachment 1
Packet Page 12

In support: 5 Guthrie, Inman, Newton, Reiss, Waage
In opposition: 0

Absent: 0
Abstain: 0
Recused: 0

13.CITY COUNCIL COMMENTS AND REQUESTS
No action.

14.ADJOURNMENT
At 7:17 p.m.

APPROVED: ATTEST:
________________________________ ________________________________ Ed Waage, Mayor Erica Inderlied, City Clerk

9.A-11Council Agenda 5-6-2025
Attachment 1
Packet Page 13

PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.B
Meeting Date: May 6, 2025
TITLE:

Payroll Register and Register of Demands
RECOMMENDATION:

1. Approve the Summary of Payroll Register for April 6, 2025 and April 20, 2025;

2. Approve the Register of Demands for April 4, 2025 and April 11, 2025.

DISCUSSION:

Attached are the Summary of Payroll Register(s) and Register(s) of Demands (Check Registers) noted above, provided for Council approval.

FISCAL IMPACT:

As demonstrated in the attached payroll and check registers.

ATTACHMENTS:

1.Payroll Summary

2. Registers of Demands
Submitted by: Nadia Feeser, Administrative Services Director/City Treasurer City Manager Approval:

Council Agenda 5-6-2025 9.B-1
Packet Page 14

FOR PERIOD ENDING 04/06/25
CHECKS DATED 04/11/25

PAYROLL CHECKS AND DIRECT DEPOSIT TRANSACTIONS
Checks 557167-557168 2
ACH 126

EARNINGS
REGULAR 398,599.07
HOLIDAY 5,559.84
OVERTIME (Includes Comp Time Payouts)11,356.66
Administration
Building
Conference & Visitors Bureau
Police Department 7,293.65
Parking
Engineering
Fire
Recreation
Public Works 669.50
Water 1,362.32
Wastewater 2,031.19
Motor Vehicles
Subtotal-Overtime 11,356.66$

SALARY ADJUSTMENTS -
TRAINING / UNIFORM ALLOWANCE 120.00
OTHER EARNINGS 14,944.13
$430,579.70

LESS AUTHORIZED PAYROLL DEDUCTIONS
FEDERAL WITHHOLDING TAX 39,634.25
FICA & MEDICARE 33,223.57
STATE INCOME TAX 15,315.23
STATE DISABILITY INSURANCE 4,980.35
GARNISHMENTS 2,648.90
HEALTH 7,045.45
SUPPLEMENTAL DISABILITY 1,225.81
SECTION 125 3,114.16
PERS 38,676.57
DEFERRED COMPENSATION 14,354.76
ADDITIONAL LIFE INSURANCE 349.75
UNION DUES 2,559.45
PISMO ATHLETIC CLUB 577.50
OTHER
NET PAYROLL $266,873.95
DIRECT DEPOSIT DEDUCTION 264,761.85
NET PAYROLL AFTER ACH DEPOSIT 2,112.10

SUMMARY PAYROLL REGISTER
Council Agenda 5-6-2025 9.%-2
Attachment 1
Packet Page 15

FOR PERIOD ENDING 04/20/25
CHECKS DATED 04/25/25

PAYROLL CHECKS AND DIRECT DEPOSIT TRANSACTIONS
Checks 557169-557170 2
ACH 132

EARNINGS
REGULAR 402,482.49
HOLIDAY 5,564.83
OVERTIME (Includes Comp Time Payouts)18,279.52
Administration 106.78
Building
Conference & Visitors Bureau
Police Department 8,794.97
Parking
Engineering
Fire
Recreation
Public Works 1,530.26
Water 4,957.51
Wastewater 2,890.00
Motor Vehicles
Subtotal-Overtime 18,279.52$

SALARY ADJUSTMENTS -

TRAINING / UNIFORM ALLOWANCE -
OTHER EARNINGS 12,437.20
$438,764.04

LESS AUTHORIZED PAYROLL DEDUCTIONS
FEDERAL WITHHOLDING TAX 40,078.34
FICA & MEDICARE 33,848.08
STATE INCOME TAX 15,857.23
STATE DISABILITY INSURANCE 5,087.81
GARNISHMENTS 2,648.90
HEALTH 7,045.45
SUPPLEMENTAL DISABILITY 1,225.81
SECTION 125 3,114.16
PERS 38,771.22
DEFERRED COMPENSATION 14,354.76
ADDITIONAL LIFE INSURANCE 349.75
UNION DUES 2,560.80
PISMO ATHLETIC CLUB 577.50
OTHER
NET PAYROLL $273,244.23
DIRECT DEPOSIT DEDUCTION 271,539.34
NET PAYROLL AFTER ACH DEPOSIT 1,704.89

SUMMARY PAYROLL REGISTER
Council Agenda 5-6-2025 9.%-3
Attachment 1
Packet Page 16

ACH/Vendor Check
Check#Number Payee Amount Description
133151 15047 4AP Holdings Inc.1,851.08$ Collateral 133152 10434 Abalone Coast Analytical Inc 144.00 Water Analysis 133153 12275 Airgas West Inc 510.15 Vehicle Maintenance 133154 14620 ALDSLO LLC 850.00 Leak Detection Testing
133155 13449 Altec Industries, Inc 1,048.89 Vehicle Maintenance 133156 11509 American Industrial Supply 154.15 Safety Equipment 133157 12624 AT&T 9391012187 4,393.85 PSF Internet - 02/10/2025 - 03/09/2025 133158 12623 AT&T 9391012188 6,321.89 Phone Bill - 02/10/2025 - 03/09/2025 133159 13278 AT&T 9391059148 1,844.27 Phone Bill - 02/10/2025 - 03/09/2025 133160 14832 AT&T Mobility 287339470580 160.96 iPad Mini Internet - Feb 2025 133161 14865 AT&T Mobility 287341782965 129.72 SCADA Hotspot - Feb 2025 133162 10295 B & B Steel & Supply 437.47 Parks Trailer
133163 10293 Battery Systems Inc 270.04 Vehicle Maintenance 133164 11392 Brenntag Pacific Inc.1,095.29 Sodium Bisulfite 133165 14217 Broken Crown Coffee Co, LLC 187.50 Coffee
133166 13852 California Diesel & RV LLC 1,035.64 Inspections & Service 133167 10085 Cannon Corp 6,009.25 James Way Beautification CM - Feb 2025 133168 13880 CDCE, Inc.241.55 Cradlepoint Support Renewal 133169 11451 Channel Islands Technology Integrators' Group 3,466.48 IT Professional Services 133170 11227 Cole Chrysler Dodge 2,464.39 Vehicle Maintenance 133171 12628 Dell Marketing LP 19,996.48 Computer Workstations & Supplies 133172 12307 Department Of Justice 322.00 Livescan Services 133173 14759 Michael Dias 300.00 Senior Dance Band 4/8/25 133174 11289 eGenoa, LLC 1,671.49 Decals & Installation 133175 14325 Engeo Incorporated 2,486.65 Ocean Boulevard/Cliff Avenue Storm Drain - Feb 2025 133176 14066 Maria Espinoza 314.00 M&IE: Gang Symposium 4/6-4/9/25 133177 14638 F&H Construction 1,548,211.46 Public Safety Facility - Feb 2025 133178 13586 Famcon Pipe & Supply Inc.230.55 Maintenance Supplies 133179 12123 Farm Supply 82.96 Maintenance Supplies
133180 12030 Grainger, Inc.48.64 Maintenance Supplies
133181 10751 Haaker Equipment Company 1,443.65 Maintenance Supplies 133182 10149 Heacock Trailers & Truck 302.78 Pressure Washing Trailer 133183 12653 Dan Herlihy 303.00 M&IE: Laserfiche Empower 4/14-4/17/25 133184 14465 Ian Huff 205.00 M&IE: Laserfiche Empower 4/14-4/17/25 133185 14295 Jennifer Hunt 339.00 M&IE: Laserfiche Empower 4/14-4/17/25 133186 12018 Erica Inderlied 339.00 M&IE: Laserfiche Empower 4/14-4/17/25 133187 13385 IPS Group, Inc.9,950.00 Installation & Training Services - Single Space Meters 133188 12255 Iron Mountain Information Mgmt, Inc 281.06 Shredding Services 133189 10760 Johnboy's Towing 250.00 Vehicle Maintenance 133190 11833 Keylock Security Specialists 3.77 Maintenance Supplies 133191 11586 Liebert, Cassidy & Whitmore 1,485.00 Consulting & Legal Services - Employment Negotiations - Feb 2025 133192 12032 Midwest Motor Supply 23.27 Vehicle Maintenance 133193 10097 Miners Hardware 845.27 Maintenance Supplies 133194 15048 Mission Canines LLC 2,025.00 K9 Training June 2024 - February 2025 133195 11172 Mullahey Ford 2,787.87 Vehicle Maintenance 133196 10039 New Times 173.00 Legal Advertisement
133197 10753 Nick's Telecom 1,071.85 Vehicle Maintenance 133198 14343 ODP Business Solutions, LLC 257.62 Office Supplies 133199 10728 Oilfield Environmental & Compliance, Inc.2,829.50 Lab Analysis - Feb 2025 133200 12036 Erin Olsen 281.00 M&IE: Laserfiche Empower 4/14-4/17/25 133201 14102 Peak WiFi LLC 199.95 Internet Service - PD LPR Internet - Feb 2025 133202 12335 Procare Janitorial Supply Inc 1,716.22 Janitorial Supplies 133203 10817 PRP Co Dba PRP Companies 379.04 Printing Services 133204 14755 Terri Recchia Bledsoe 150.00 Professional Services 133205 11239 Rio Hondo Community College District 228.00 Reg: POST Supervisory Course 3/3/25 133206 11266 San Luis Auto Parts Inc 271.17 Vehicle Maintenance 133207 12108 Santa Maria Tire, Inc.909.80 Vehicle Maintenance 133208 13913 Silvas Oil Co., Inc 7,192.58 Diesel & Unleaded Fuel Delivery 03/27/2025 133209 10532 SLO County Sheriff-Coroner 812.00 Crime Lab Tests 133210 15043 Smith Mechanical-Electrical-Plumbing 9,950.00 Ira Lease Park Security Camera Power Project 133211 11148 Software Solutions Team 3,100.00 Employee Training 133212 14803 State of California 225.00 Elevator Permit Inspection 3/11/25 133213 12078 Jason Takagi 205.00 M&IE: Laserfiche Empower 4/14-4/17/25 133214 15050 Jordan Talley 250.00 Deposit Refund: DCP Event 3/15/25 133215 13530 TCA Tools Inc 127.68 Vehicle Maintenance
133216 12461 TJA Advertising 155,427.59 CVB & LBID Advertising and Promotion Services - Feb 2025 133217 10843 Troesh Recycling Inc 40.00 Concrete Recycling City of Pismo Beach
Final Disbursement List Check Date 04/04/2025

US BANK
Council Agenda 5-6-2025 9.B-4
Attachment 2
Packet Page 17

ACH/Vendor Check
Check#Number Payee Amount Description
City of Pismo Beach
Final Disbursement List Check Date 04/04/2025

US BANK
133218 14746 Trojan Petroleum, Inc.7,282.11 Diesel & Unleaded Fuel Delivery 03/13/2025 133219 13392 Urban Planning Concepts 7,785.00 GP/LCP & General Planning Services - February 133220 14910 Brianna Whisenhunt 303.00 M&IE: Laserfiche Empower 4/14-4/17/25 133221 13326 Williams Cleaning Systems LLC 18,793.35 Pressure Washer 133222 13372 Stephanie Wilson 339.00 M&IE: Laserfiche Empower 4/14-4/17/25 Total:1,847,163.93$
Council Agenda 5-6-2025 9.B-5
Attachment 2
Packet Page 18

City of Pismo Beach
Final Disbursement List Check Date 04/11/2025

US BANK
ACH/Vendor Check
Check#Number Payee Amount Description
ACH 10002 Internal Revenue Service 106,081.39$ Federal Income Tax PD 04/11/25 ACH 11208 SEIU Local 620 AFL/CIO 919.45 SEIU Dues PD 04/ 11 /25 ACH 11305 Public Employees Retirement System 80,641.32 PERS Retirement EE & ER PD 04/11/25 ACH 12260 Mission Square ICMA Retirement Trust -
457
28,448.98 ICMA 457 Deferred Comp ER & ER PD 04/11/25
ACH 12305 Franchise Tax Board 20,229.60 SDI & State Income Tax PD 04/01 /25 ACH 12321 The Gas Company 12,766.94 Public Safety Facility - Install Service & Meter ACH 12360 CalPERS 457 Plan 291.67 PERS 457 Deferred Comp ER PD 04/ 11/25 ACH 12708 dba: Mission Square ICMA Retirement Trust-
Roth IRA
575.00 ICMA Roth IRA PD 04/ 11/25
ACH 14547 Quadient, Inc - Postage 2,000.00 Postage Feb 2025 ACH 14595 Missouri Div. of Employment Security 95.00 2025 QI MO State Unemployment Taxes ACH 14596 Missouri Dept. of Revenue - Taxation
Division
239.26 2025 QI Withholding Taxes
133224 10434 Abalone Coast Analytical Inc 144.00 Water Analysis 133225 12275 Airgas West Inc 115.72 Medical Supplies - Oxygen March 2025 133226 12625 AT&T 9391083592 1,545.49 PD Migration Internet - 03/01/2025 - 03/31/2025 133227 11589 Austin's Wet Pets and Pond Maintenance,
Inc
150.00 Chapman Pond Maintenance - Mar 2025
133228 14369 Badawi & Associates 4,241.30 2024 Audit Final Billing 133229 10435 Berchtold Equipment Company 1,270.88 Equipment Maintenance 133230 14119 Boone Printing & Graphics, Inc.61.65 Business Cards 133231 14217 Broken Crown Coffee Co, LLC 125.00 Coffee
133232 12098 Burke & Pace Lumber of Arroyo Grande 76.86 Maintenance Supplies 133233 15012 Butch Pope Engineering, Inc.18,300.00 Wawona Fire Hydrant Replacement 133234 14414 California State Disbursement Unit 415.38 Tax Withholding Order - PD 04/11/25 133235 14771 California State Disbursement Unit 16.15 Tax Withholding Order - PD 04/11/25 133236 14876 California State Disbursement Unit 784.61 Tax Withholding Order - PD 04/11/25 133237 14365 Sean Campbell 309.32 Reimb: Grade III Cert Application 133238 12506 CCGC, Inc Attn: AR 18,462.50 Public Safety Facility Special Inspections - Feb 2025 133239 14889 Central Coast Security 404.25 Security Services - PBVH Rental 3/1/25 133240 11451 Channel Islands Technology Integrators'
Group
3,944.00 £-Citation Project
133241 UB*01167 MICHAEL CHASE (T)42.13 Refund Check 019758-000, 611 LEMOORE 133242 10021 City Of Pismo Beach 200.00 Establish Parking Annex Petty Cash Box 133243 14106 Coastal 35 Consulting 2,750.00 July 4th Marine Wildlife Survey - 2025 133244 14834 Confluence Engineering Solutions, Inc 7,137.50 Water Resource Support - Feb 2025 133245 14313 Culligan/Santa Maria 612.85 Drinking Water Mar 2025 133246 14733 Deep Blue Integration 165.00 Quarterly Fire Alarm Monitoring - Corp Yard 4/1/25-6/30/25 133247 13847 DocuSign, Inc.6,950.98 DocuSign Annual Renewal - 2/28/25 - 2/27/26 133248 13697 Dudek 2,480.00 GP/LCP Update 01/25/2025-02/21/2025 133249 13846 Franchise Tax Board-Tax Withholding-2 50.00 Tax Withholding Order - PD 04/11/25 133250 14748 Gifts Galore, LLLP 584.00 Easter Egg-Stravaganza 133251 10398 Liliana Graham 448.00 Instructor: Ballroom/Latin Dance 3/3-3/24/25 #11665 133252 12952 GSI Water Solutions Inc 6,705.52 NCMA 2024 Annual Report - Feb 2025 133253 10751 Haaker Equipment Company 1,174.02 Maintenance Supplies 133254 11977 Dan Hall 344.00 Instructor: Yoga with Dan 3/3-3/31/25 #11668 133255 14043 Health & Human Resource Center, Inc.159.80 Employee Assistance Program May 2025 133256 UB*01165 MARCUS & PAMELA HUNT (T)240.70 Refund Check 019520-000, 619 VISTA PACIFICA 133257 14926 Jason Addison Smith Consulting Services Inc 15,849.80 Building Division - Plan Review Feb 2025 133258 12525 JJ Fisher Construction 82,382.84 James Way Beautification - Retention Release 133259 UB*01166 CHRIS LACOUTURE (T)255.74 Refund Check 019145-000, 246 RIDGE 133260 15049 Alberto Lara 250.00 Deposit Refund: DCP Event 3/8/25 133261 15021 Wendy Lawton 1,150.00 Tax Withholding Order - PD 04/11/25 133262 10656 LN Curtis & Sons 2,035.60 Fire Equipment
133263 10097 Miners Hardware 1,016.13 Maintenance Supplies 133264 14405 Mission Linen Supply 3,934.11 Uniforms/Floor Mats/Towels - Mar 2025 Council Agenda 5-6-2025 9.B-6
Attachment 2
Packet Page 19

City of Pismo Beach
Final Disbursement List Check Date 04/11/2025

US BANK
ACH/Vendor Check
Check#Number Payee Amount Description
133265 13964 MNS Engineers, Inc.2,870.00 Clarifiers CM - Feb 2025 133266 14878 Nevada State Treasurer 2.00 Tax Withholding Order - PD 04/11/25 133267 14343 ODP Business Solutions, LLC 289.08 Office Supplies 133268 10138 Online Solutions LLC 1,908.49 Citizenserve Prorated Annual Billing 133269 12315 Pacific Gas & Electric Company 6,849.82 Electricity 03/05/25 - 04/06/25 133270 10697 John Parker 350.00 Activity Guide Advertisements 133271 14492 Patriot Plumbing and Drain Cleaning 2,500.00 Release Encroachment Permit Bond - 475 Hollister 133272 12912 Pegboard 282.73 Office Supplies
133273 12316 PG&E CFM/PPP Department 3,500.00 Engineering Advance - Addie Beachwalk Lighting 133274 14550 Phillco 76.95 Soft Water - Station 63 Apr 2025 133275 12022 Pismo Beach Police Officer's Association 1,640.00 POA Dues PD 04/11/25 133276 12335 Procare Janitorial Supply Inc 637.00 Janitorial Supplies 133277 14613 Dennis Richardson 768.00 Instructor: Tennis with Dennis 3/1-3/29/25 #11626 133278 11266 San Luis Auto Parts Inc 1,535.90 Vehicle Maintenance 133279 13994 SBRK Finance Holdings, Inc.888.00 CivicPay IVR Transaction Fees Mar - 2025 TCP Import & Testing for E-Timesheets - Feb 2025
133280 14877 SCaDU 230.76 Tax Withholding Order - PD 04/11/25 133281 15051 Eric Shalhoob 3,016.00 Cash for Grass - 930 Bakersfield 133282 12680 Brandon Shea 122.00 M&IE: JPIA Supervisor Essential Program 4/16-4/17/25 133283 12570 SLO Roasted Coffee 50.28 Coffee
133284 14099 Jeffrey Smith 367.00 M&IE: City Leaders Summit & Board Meeting 4/22-4/26/25 133285 11148 Software Solutions Team 850.00 Employee Training 133286 14355 Jason Teel 1,152.00 Instructor: Babysitting Course 4/5/25 #11592 133287 14821 Traffic Management Products Inc 563.29 Street Signs 133288 14931 U. S. Bancorp Asset Management, Inc.3,374.11 Investment Advisory Services Feb 2025 133289 12622 USA Bluebook Acct: 82507 844.30 WWTP Lab Supplies 133290 14987 VC3, Inc.42,120.00 SIEM & SOAR Services Year 1 133291 14034 Vital Records Holdings, LLC 198.74 Document Storage Apr 2025 133292 12132 White Flag Pest Control Inc 475.00 Pest Control 133293 13377 Willdan Financial Services 13,294.00 Comprehensive User Fee Study & Cost Allocation Plan - Feb 2025
Development Impact Fee Study - Feb 2025
Total:530,329.89$
Council Agenda 5-6-2025 9.B-7
Attachment 2
Packet Page 20

PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.C
Meeting Date: May 6, 2025
TITLE:

Monthly Investment Transaction Report of the City’s Cash and Investments for March 2025 of Fiscal Year 2025
RECOMMENDATION:

No action recommended; for information only.

DISCUSSION:

This report updates the City Council on the City of Pismo Beach’s monthly transactions of the City’s investment portfolio for the month ending March 31, 2025. California Government Code Section 53607 states that if the authority of the legislative body to invest or reinvest funds for the City is delegated to the City Treasurer, the City Treasurer shall make a monthly report of those transactions to the legislative body. Pursuant to Government Code Section 6505.5, this information is being provided here to the Pismo Beach Public Financing Authority, the Pismo Beach Public Financing Agency, and the Central Coast Blue Regional Recycled Water Authority, through the members of the City Council who sit on those boards.

The attached report includes all transactions of the City’s investments managed by the City, including funds invested in various securities and the City’s pooled funds invested in various financial instruments.
•Attachment 1 provides a summary of the City’s cash, investments, and monthly interest earnings based on book value as of March 31, 2025. •Attachment 2 provides details on the investment transactions for the General Fund Reserve and City Pooled Funds A (for deferred capital projects), including: purchases or deposits; sales, maturities, calls or withdrawals; and interest earnings. •Attachment 3 provides details of the monthly transactions by fund for City Pooled Funds B (for current year expenditures) for the month ending March 31, 2025.

FISCAL IMPACT:

No fiscal impact from the report itself—information only.

ATTACHMENTS:

1.Summary Table for ALL Funds, including Book Values and Earnings Data for Investments in Other Financial Instruments

2.For the General Fund Reserve and City Pooled Funds A—Transactions on Investments in Securities

3.For City Pooled Funds B—Summary of monthly transactions by fund Prepared by: Vanessa Garris, Finance Manager
Submitted by: Nadia Feeser, Administrative Service Director / City Treasurer City Manager Approval:

Council Agenda 5-6-2025 9.C-1
Packet Page 21

City of Pismo Beach
Investment Name Name of Institution Type of Investment
Current
Earnings
Rate Book Value
Actual Interest
Earned March
2025
Actual Year-to-
Date Interest
Earned Ending
3/31/25 * Data Sources
General Fund Reserves US Bank CDs/GASs/Corp
Bonds/Treasuries

2.81% avg 8,659,483 21,543$ 126,861$ 1 City Pooled Funds - A US Bank CDs/GASs/ Corp
Bonds/ MBSs/
Treasuries

2.59% avg 44,471,476 74,267 689,666 1 Total All Securities 53,130,959$ 95,810$ 816,526$ City Pooled Funds - B US Bank Custody 4.17%2,426,586$ 8,251$ 78,348$ 1 City Pooled Funds - B Local Agency Invest.

Fund (LAIF)
State Investment
Pool

4.48%406,346 4,478 84,451 2 City Pooled Funds - B PFM Asset Mgmt
CAMP
JPA Investment Pool 4.47%13,509,607 51,077 509,606 3 City Pooled Funds - B US Bank Checking & Sweep 3.95%7,265,995 36,395 555,346 4 City Pooled Funds - B 23,608,534$ 100,201$ 1,227,752$ City Pooled Funds total A + B 68,080,010$ 174,468$ 1,917,417$ Funds Held with Fiscal
Agent
Bond funds:

Wilmington Trust
2017 Pier Project 19,524$ 35$ 2,354$ 5 Funds Held with Fiscal
Agent
Bond funds:

Wilmington Trust
2017 CREB's
Project
714 2 737 5
Funds Held with Fiscal
Agent
Bond funds:

Wilmington Trust
2024 Public Safety
Facility
34,641,722 126,793 799,874 5 CalPERS Benefit Trust
OPEB Trust Account CalPERS Benefit Trust
Account
Various managed by
CalPERS
5,610,818$ 36,117$ 267,490$ 6 TOTAL, Cash and Investments at March 31, 2025:117,012,271$ 358,958$ 3,114,734$ TOTAL for City Managed Portfolio, Cash and Investments:76,739,493$ 196,011$ 2,044,278$ Notes:
* Data Sources for Book Values and Actual Interest Earned:
1 = Monthly investment statement from US Bank
2 = Monthly statement from Local Agency Investment Fund 3 = Monthly statement from PFM Asset Management LLC
4 = Monthly reconciled bank statement from US Bank
5 = Monthly statement from Wilmington Trust
6 = Monthly statement from CalPERS Benefit Trust Account Attachment 1: Summary Table for All Funds,
including Book Values and Earnings Data for Investments in Other Financial Instruments Council Agenda 5-6-2025 9.C-2
Attachment 1
Packet Page 22

CITY OF PISMO BEACH
Attachment 2: For the General Fund Reserve and City Pooled Funds A Transactions on Investments in Securities
March 31, 2025

INVESTMENT ACTIVITY

PURCHASES OR DEPOSITS
03/14/25 Purchase Amazon Com Inc 291,999$
03/14/25 Purchase Chevron USA Inc Sr GIBI 401,036
03/14/25 Purchase Cisco Sys Inc 200,788
03/14/25 Purchase Cisco Sys Inc 201,122
03/14/25 Purchase Commonwealth Bk Australia N Y 400,012 03/14/25 Purchase Eli Lilly Co Sr 201,412
03/14/25 Purchase Hershey Co 200,628
03/14/25 Purchase Hershey Co 200,578
03/14/25 Purchase Johnson Johnson 303,042
03/14/25 Purchase Mastercard Incorporated 200,576
03/14/25 Purchase Paccar Financial Corp Sr Nt 200,786
03/14/25 Purchase PepsiCo Inc 200,070
03/25/25 Purchase FHLMC Multiclass Mtg 586,367
Total 3,588,416$

SALES, MATURITIES, CALLS OR WITHDRAWALS
03/13/25 Matured American Eagle Bank 245,000$
03/19/25 Matured Somerset Tr Co 245,000
03/20/25 Sold US Treasury Note 598,145
03/25/25 Paid Down FHLMC Multiclass Mtg 104
03/25/25 Matured UBS Bank USA 245,000
03/31/25 Matured Centerstate Bank 245,000
03/31/25 Matured Lakeside Bank 245,000
Total 1,823,248$
ACTIVITY TOTAL 1,765,168$

INTEREST REVENUE

GENERAL FUND RESERVE INVESTMENTS
Interest Earned on Investments 21,543$

POOLED INVESTMENTS
Interest Earned on Investments 74,267$
TOTAL INTEREST EARNED 95,810$
Data Source: Monthly Download of Transactions from US Bank Council Agenda 5-6-2025 9.C-3
Attachment 2
Packet Page 23

Attachment 3: For City Pooled Funds B - Summary of monthly transactions by fund City of Pismo Beach - Bank Account Proof of Cash for the month ending:3/31/2025 Bank Account Description Bank ID Beginning Balance Cash Receipts Disbursements Transfers-In Transfers-Out Ending
Balance
General Checking US Bank 11,059,600$ 4,286,672$ (8,080,277)$ -$ -$ 7,265,995$ LAIF LAIF 406,346 - -- - 406,346 PFM Asset Management LLC CAMP 13,458,530 51,077 - - - 13,509,607 Total all Bank Accounts 24,924,476$ 4,337,749$ (8,080,277)$ -$ -$ 21,181,948$ Fund Description Fund # Beginning Balance Cash Receipts Disbursements Transfers-In Transfers-Out Ending
Balance
General Fund
General Fund 1001-10101 4,155,032 1,092,649 (1,511,069) - - 3,736,612 General Fund-Reserve 1001-10105 8,354 18 - - - 8,372 Half Cent Sales Tax Fund 1002 1,896,375 505,745 - - - 2,402,120 Special Revenue Funds
Gas Tax Fund 2001 510,483 33,243 - - - 543,726 LTF - Streets 2002 499,601 988 - - - 500,589 PEG Access Fund 2003 126,998 (66) - - - 126,932 Police Grant Fund 2004 175,821 (17,513) - - - 158,309 Housing In Lieu Fund 2005 99,976 97 - - - 100,074 LBID Fund 2006 1,223,963 153,722 (53,339) - - 1,324,347 Chapman House 2007 3,431 (12) (3,111) - - 308 Capital Projects Funds
Capital Projects Fund 3001 1,179,889 992,423 (2,343,461) - - (171,149) Public Facilities Fund 3002 936 2 - - - 938 Park Development Fund 3003 360,752 (305) - - - 360,447 Circulation Fund 3101 615,093 1,297 - - - 616,390 Development Impact Fee Fund 3102 174,834 294 (4,450) - - 170,677 Developer Impact Fee Fund 3103 178,098 377 - - - 178,474 Underground Utility Fund 3201 17,607 37 - - - 17,644 Council Agenda 5-6-2025 9.C-4
Attachment 3
Packet Page 24

Attachment 3: For City Pooled Funds B - Summary of monthly transactions by fund City of Pismo Beach - Bank Account Proof of Cash for the month ending:3/31/2025 Fund Description Fund # Beginning Balance Cash Receipts Disbursements Transfers-In Transfers-Out Ending
Balance
Debt Service Funds
Public Finance Authority Fund 4001 - - - - - - Public Finance Authority Fund 4002 - - - - - - Freeway Foothills AD Fund 4101 815 2 - - - 816 Spyglass AD Fund 4102 13,562 29 - - - 13,591 Indio-El Portal AD Fund 4112 788 2 - - - 789 Visalia Street AD Fund 4113 8,711 18 - - - 8,730 Enterprise Funds
Water Enterprise/Tax Fund 6101/6102 3,280,695 415,790 (137,905) - - 3,558,580 Water Construction Fund 6103 701,947 42,394 (40,910) - - 703,431 Water Expansion Fund 6104 487,348 1,030 - - - 488,378 Water Central Coast Blue JPA 6105 23,204 614 (14,300) - - 9,518 Wastewater Enterprise Fund 6201 146,056 405,540 (280,268) - - 271,328 Wastewater Construction Fund 6202 2,029,939 31,382 (27,091) - - 2,034,230 Wastewater Expansion Fund 6203 601,069 1,721 - - - 602,789 Wastewater CCB JPA 6204 47,113 1,247 (29,034) - -19,327 LTF - Transit Fund 6301 - - - - - - Pier Operations Fund 6401 18,885 1,798 (8,430) - - 12,253 Parking Fund 6501 3,194,916 260,725 (3,366,096) - - 89,546 Internal Service Funds
Technology Service Fund 7101 123,167 113,544 (103,498) - - 133,214 Motor Vehicle Fund 7201 1,202,819 140,834 (91,636) - - 1,252,017 Trust & Agency Funds
SLO County TMD 8201 51,317 112,786 (123,224) - - 40,878 Control Funds
Payroll Control Fund 9301 1,455,647 1,571 61,945 - - 1,519,163 Interest Control Fund 9302 126,671 41,046 - - - 167,717 Utility Billing Control Fund 9304 182,564 (1,721) - - - 180,843 M/R Control Fund 9305 - - - - - - Total all cash funds 24,924,476 4,333,348 (8,075,876) - - 21,181,948 Council Agenda 5-6-2025 9.C-5
Attachment 3
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INVESTMENTS
General Fund
General Fund Money Mrkt Csh 1001-10108 1,242,531 7,947 - - - 1,250,478 General Fund - CD's 1001-10404 4,940,033 (980,000) - - - 3,960,033 General Fund - Fed Agency 1001-10405 4,049,000 - - - - 4,049,000 GF Reserve Money Mkt Cash 1001-10109 38,811 268,115 - - - 306,926 GF Reserve - CD's 1001-10403 3,427,967 (245,000) - - - 3,182,967 GF Reserve - Fed Agency 1001-10402 2,208,000 - - - - 2,208,000 GF Reserve - Building 1001-10406 202,000 - - - - 202,000 GF Reserve - Building - Federal A1001-10146 298,000 - - - - 298,000 GF Reserve - Risk Mgmt - CD's 1001-10407 200,000 - - - - 200,000 GF Reserve - Risk Mgmt - Fed Ag1001-10140 50,000 - - - - 50,000 GF Corp Bond - Pooled 1001-10141 - 1,003,758 - - - 1,003,758 GF Corp Bond - Reserve 1001-10145 500,000 - - - - 500,000 GF Municipal Bonds Pooled 1001-10142 - - - - - - GF Municipal Bonds Reserve 1001-10143 - - - - - - Risk Mgmt Muni Bonds Reserve 1001-10144 - - - - - - GF Treasury Note 1001-10410 9,562,558 - - - - 9,562,558 GF Treasury Bill 1001-10411 - - - - - - GF Mortgage Back Sec 1001-10412 880,000 (104) - - - 879,896 GF Reserve Treasury Note 1001-10413 2,018,516 - -- - 2,018,516 GF CREB's Fiscal Agent 1001-10515 (0) - - - - (0) GF - Half Cent Sales Tax CD's 1002-10404 735,000 - - - - 735,000 GF - Half Cent Sales Tax Fed Age1002-10405 500,000 - - - - 500,000 GF - Half Cent Sales Tax Mny Mkt1002-10108 4,105 1,700 - - - 5,805 Half Cent Sales Tax - Pooled 1002-10141 - - - - - - Half Cent Sales Tax - Muni Bond 1002-10142 - - - - - - Half Cent Sales Tax Treasury Note1002-10410 1,424,766 - - - - 1,424,766 Special Revenue Funds
Housing In Lieu - Mny Mkt Csh 2005-10108 1,917 219 - - - 2,135 Housing In Lieu Fund 2005-10404 385,000 - - - - 385,000 Housing In-Lieu Fed Agencies 2005-10405 140,000 - - - - 140,000 Housing In-Lieu Treasury Note 2005-10410 - - - - - - LBID Fund Money Market Cash 2006-10108 16,044 17,392 - - - 33,436 LBID Fund - Treasury Note 2006-10410 1,914,063 (598,145) - - - 1,315,918 LBID Fund Mortgage Back Sec 2006-10412 - 586,367 - - - 586,367 Capital Projects Funds
Capital Proj Fund Mny Mkt Cash 3001-10108 5,016 7,542 - - - 12,558 Capital Projects Fund - Pooled 3001-10141 403,640 - - - - 403,640 Capital Projects Fund - Fed Agen 3001-10405 1,000,000 - - - - 1,000,000 Capital Proj Fd Mortgage Back Se3001-10412 556,682 - - - - 556,682 Park Develop. Fund Mny Mkt 3003-10108 - - - - - - Park Development Fund 3003-10404 - - - - - - Park Develop Federal Agencies 3003-10405 - - - - - - Circulation Fees Mny Mkt 3101-10108 - - - - - - Circulation Fees 3101-10404 - - - - - - Develop. Impact Fee Mny Mkt 3102-10108 3,272 970 - - - 4,241 Development Impact Fee Fund 3102-10404 245,000 - - - - 245,000 Impact Fees Federal Agencies 3102-10405 - - - - - - Council Agenda 5-6-2025 9.C-6
Attachment 3
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INVESTMENTS
Debt Service Funds
Capital Proj Fund - Fiscal Agent 3001-10511 35,436,881 (795,158) - - - 34,641,722 Public Fin Fiscal Agent-Pier 4002-10510 19,464 60 - - - 19,524 Public Fin Fiscal Agent-PSF 4002-10511 - - - - - - Public Fin Fiscal Agent-CREBs 4002-10515 712 2 - - - 714 Visalia Street AD Fund 4113-10108 1,247 369 - - - 1,616 Visalia Street CD's 4113-10404 100,000 - - - - 100,000 Enterprise Funds
Water Fund Money Mrkt Csh 6101-10108 1,703,475 (1,275,460) - - - 428,016 Water Fund CD's 6101-10404 735,000 - - - - 735,000 Wtr Fund Federal Agencies 6101-10405 2,155,000 - - - - 2,155,000 Wtr Fund Corp Bond - Pooled 6101-10141 1,052,195 1,293,835 - - - 2,346,030 Water Fund Treasury Note 6101-10410 1,636,641 - - - - 1,636,641 Water Construction Money Mkt 6103-10108 5,664 144 - - - 5,808 Wtr Constr. Fd Corp Bond-Pool 6103-10141 393,028 - - - - 393,028 Water Construction 6103-10404 504,363 - - - - 504,363 Water Expansion Fd Mny Mkt Cas6104-10108 298 88 - - - 386 Wtr Expansion Fund - Pooled 6104-10141 546,568 - - - - 546,568 Wastewater Fund Money Market C6201-10108 1,018,734 (700,477) - - - 318,256 Wastewater Fund CD's 6201-10404 490,000 - - - - 490,000 Wastewater Fund Fed Agencies 6201-10405 2,100,000 - - - - 2,100,000 WWtr Fund Corp Bond - Pooled 6201-10141 800,392 704,456 - - - 1,504,848 WWtr Fund Treasury Note 6201-10410 - - - - - - Wastewater Expansion Fund Mny 6203-10108 7,655 3,707 - - - 11,362 WWtr Expansion Fd Mortgage Ba6203-10412 1,094,546 - - - - 1,094,546 Parking Enterprise Money Mrkt 6501-10108 10,701 7,999 - - - 18,700 Parking Fund Corp Bond-Pooled 6501-10141 - - - - - - Parking Enterprise 6501-10404 980,000 - - - - 980,000 Parking Fund Federal Agencies 6501-10405 - - - - - - Parking Fund Treasury Note 6501-10410 - - - - - - Internal Service Funds
MVR Fund Money Mrkt Csh 7201-10108 23,365 3,497 - - - 26,862 MVR Fund CD's 7201-10404 1,526,000 - - - - 1,526,000 MVR Fund Federal Agencies 7201-10405 250,000 - - - - 250,000 MVR Fund Treasury Note 7201-10410 1,361,836 - - - - 1,361,836 CalPers Benefit Trust
OPEB Trust Account 8101-10408 5,575,679 35,139 - - - 5,610,818 Total all Investments 96,481,361$ (651,038)$ -$ -$ -$ 95,830,323$ Total all Funds 121,405,837$ 3,682,310$ (8,075,876)$ -$ -$ 117,012,271$ Council Agenda 5-6-2025 9.C-7
Attachment 3
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PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.D
Meeting Date: May 6, 2025
TITLE:

Fiscal Year 2025 Third Quarter Financial Status Report
RECOMMENDATION:

No action recommended; for information only.

EXECUTIVE SUMMARY:

This report updates the City Council on the status of Fiscal Year (FY) 2024-25 ending on June 30, 2025, or FY 2025, financial status based on actual revenues and expenditures during the first nine months of the fiscal year.

The City of Pismo Beach’s financial outlook remains stable, with fund balances projected to be sufficient. The General Fund’s unassigned ending balance for FY 2025 is estimated at $8.49 million, which represents an increase of $0.99 million compared to FY 2024. This increase is primarily driven by a projected $2.24 million in net operating surplus, offset by several capital projects that will draw from the fund balance. These capital projects include $2.51 million for the current Paving project, $0.97 million for the James Way Beautification project, and $490 thousand for the Ventana Sports Courts project.

For the City’s other funds, revenues and expenditures are projected to be on budget and the ending fund balances are in line with the FY 2025 Adopted Budget ending fund balances. In all the other funds, there are sufficient fund balances and projected revenues to cover projected expenditures.

The following sections provide details of the General Fund financial picture, followed by a summary and highlights of the City’s other funds.

I.General Fund Budget Summary
In summary, based on early projections from the first nine months of the fiscal year, the General Fund is projected to end FY 2025 with an $8.49 million unassigned fund balance.

The FY 2025 projected $8.49 million ending unassigned fund balance is $2.11 million greater than the FY 2025 Revised Budget ending unassigned fund balance. This increase is attributable to $1.13 million fewer projected operating expenditures compared to the Revised Budget, $1.06 million more operating revenues compared to the Revised Budget, offset by $76 thousand fewer one-time revenues compared to the Revised Budget.

The unassigned fund balance is used to pay for future one-time investments included in the FY 2025 budget and in the 10-year Capital Improvement Plan.

In addition to the General Fund unassigned fund balance, the General Fund includes the Budget Stabilization Reserve set-aside of $2.00 million.

Council Agenda 5-6-2025 9.D-1
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Table 1 is a summary of the FY 2024 actuals and the FY 2025 General Fund revised budget, projected actuals, and a variance comparing the budget to projected actuals.

Table 1: FY 2025 General Fund Budget Summary
II.General Fund Beginning Fund Balance
The General Fund beginning fund balance is comprised of two different components:
•The unassigned fund balance, which are funds that are not committed for any specific purpose and could be used for various one-time projects, and •The committed or carryforward fund balance, which are funds that are committed for a specific budgeted use.

As illustrated in Table 2, the FY 2025 Adopted Budget General Fund beginning fund balance was projected to be $10.49 million. Based on changes during FY 2024 and carrying forward fund balance to cover previously budgeted but not-yet-spent expenditures, the actual beginning fund balance is $24.64 million. This includes $9.62 million of unassigned fund balance and $15.02 million of carryforward fund balances.

A B C D = C - B
($ thousands)
FY 2024
Actuals
FY 2025
Revised
Budget
FY 2025 Year-
End Projected
Actuals
Variance
(Actuals-
Budget)
Unassigned Fund Balance 8,469$ 9,619$ 9,619$ -$ Committed Fund Balance 17,259 15,020 15,020 - a Beginning Fund Balance 25,727 24,639 24,639 - b Operating Revenues 33,877 32,905 33,963 1,058 c Operating Expenditures 26,366 32,848 31,721 (1,127) d = b - c Net Operating Surplus/(Deficit) 7,512 57 2,243 2,186 e One-time Revenues 445 960 883 (76)
f One-time/Capital Expenditures 8,169 16,718 6,465 (10,253) g = a+d+e-f Ending Fund Balance 25,516$ 8,937$ 21,299$ 12,362$ Unassigned Fund Balance 7,500$ 6,385$ 8,494$ 2,109$ Committed Fund Balance 15,020 - 10,253 10,253
Contribution to Reserves 996 552 552 -
Budget Stabilization Set-Aside 2,000 2,000 2,000 - Council Agenda 5-6-2025 9.D-2
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Table 2: FY 2025 General Fund, Beginning Fund Balance
III.General Fund Reserve
The City maintains various General Fund reserves totaling $8.95 million for emergency operations, building depreciation, and risk management. These reserves are crucial in order to avoid disrupting the City’s operations following unanticipated events. The reserves are shown in Table 3, followed by a summary of each reserve.

Table 3: General Fund Reserves
Reserve Amount ($ thousands)
General Fund 25% Reserve $8,202
City Building Reserve 500
Risk Management Reserve 250
Total $8,952
General Fund 25% Reserve
The City has adopted a fiscal policy to fund a General Fund Reserve of 25% of General Fund budgeted annual operating expenditures for FY 2025. The General Fund reserve should be equal to $8.21 million, which is 25% of the total FY 2025 budgeted annual operating expenditures of $32.85 million. Currently, the General Fund Reserve is $8.20 million. This reserve allows the City to maintain its operations for a few months in the event that an emergency or disaster impacts the City’s finances, and can also be used for emerging opportunities. The City Treasurer will be investing an additional $10 thousand during FY 2025 to fully fund the General Fund Reserve.

City Building Reserve
The City Council created a City Building Reserve of $500 thousand, for the maintenance and upkeep of City facilities and buildings, particularly if funds are not available. This amount is equal to five years of annual depreciation on City-owned buildings.

Risk Management Reserve
The City Council established a Risk Management Reserve, contributing $50 thousand each year to the budget for unanticipated risk management costs. This reserve has a balance of $250 thousand, which is the maximum contribution level. ($ thousands)
Adopted
Budget
Budget
Revisions Actuals
Unassigned Fund Balance 10,493$ (874)$ 9,619$
Capital Funds Carryforward 13,930 13,930
Purchase Orders Carryforward 1,036 1,036
Prepayment Carryforward 54 54
Total Fund Balance 10,493$ 14,146$ 24,639$
$15,020
Carryforward
Council Agenda 5-6-2025 9.D-3
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IV.General Fund Revenues
The FY 2025 Revised Budget projects total revenues of $33.87 million, with actual revenues anticipated to reach $34.85 million—$982 thousand greater than budgeted.

Compared to FY 2024, the FY 2025 projected actual revenues are expected to increase by $524 thousand, or 1.5%. This year-over-year increase is largely attributed to $986 thousand of transfers in from other funds to support various costs, such as the Public Safety Facility debt service, Christmas decorations, beautification, and concrete and asphalt repairs. Table 4 provides a summary of the General Fund revenue budget alongside the projected actual revenues for FY 2025. This is followed by a detailed analysis of the top three revenue sources for FY 2025, as well as a discussion on significant variances between FY 2025 projected revenues and FY 2024 actual figures.

Table 4: FY 2025 General Fund Revenue Budget and Projected Actuals

•Transient Occupancy Tax (TOT) revenues are projected to be $99 thousand greater than the budget and $66 thousand, or 0.4%, below the previous year’s revenues. TOT revenues are collected from an 11% tax on rent charged by lodging businesses for stays of 30 consecutive days or less. The projected year-over-year decline in TOT revenues reflects a 0.7% increase in the first eight months of the fiscal year, followed by a projected 0.5% increase for the remainder of FY 2025 compared to FY 2024.

Looking at the last four months of the fiscal year, staff anticipates a 7.0% decline in TOT revenues in March and a 6.0% increase in April (due to the shift of spring break A B C D = C - B E = C - A F = C/A-1
($ thousands)
Revenue Category
FY 2024
Actuals
FY 2025
Revised
Budget
FY 2025
Projected
Actuals
Variance
(Projected
Actuals -
Revised
Bdgt)
Variance
(FY25 Proj
Act - FY24
Actuals)
% Variance
(FY25 Proj
Act v FY24
Actuals)
Proj
Actual
% of
Total
Transient Occupancy Tax 15,083$ 14,919$ 15,018$ 99$ (66)$ -0.4% 43.1% Property-Related Taxes 7,424 7,375 7,501 127 77 1.0% 21.5% Sales and Use Tax 3,861 4,001 3,906 (95) 45 1.2% 11.2% Other Revenues 3,546 2,657 3,697 1,040 151 4.3% 10.6% Permits 1,362 1,285 996 (289) (366) -26.9% 2.9% Transfers In 140 1,126 1,126 - 986 704.0% 3.2% Franchise Taxes 812 709 785 75 (28) -3.4% 2.3% Departmental Revenues 948 264 285 21 (663) -69.9% 0.8% Business Tax 282 247 288 41 6 2.0% 0.8% Other Taxes 131 141 127 (13) (3) 0.0% 0.4% Other Financing Sources 90 83 83 - (7) -7.5% 0.2% Intergovernmental Revenue 102 71 123 52 22 21.4% 0.4% Grants 97 28 29 1 (68) 0.0% 0.1%
Total Operating Revenues 33,877$ 32,905$ 33,963$ 1,058$ 86$ 0.3% 97.5% One-time Revenues 445 960 883 (76) 438 98.4% 2.5% Total Revenues 34,323$ 33,865$ 34,847$ 982$ 524$ 1.5% 100.0% Council Agenda 5-6-2025 9.D-4
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and Easter), followed by a 1.0% increase during both May and June, compared to the same months in the previous year. Chart 1 further illustrates FY 2025 TOT revenues collected in comparison to FY 2024.

Chart 1. TOT Revenues FY 2025 compared to FY 2024
Based on these trends, staff projects that TOT revenues will be $15.02 million, representing an $99 thousand surplus from the budgeted amount, and a 0.4% decrease, or $66 thousand decrease, from the previous year's TOT revenues. •Property-related tax revenues are projected to be $127 thousand greater than budget and $77 thousand, or 1.0%, greater than previous year’s property-related tax revenues. There are two sources of property-related tax revenues:
o Property Tax Assessed Value revenues: equivalent to 1% of assessed values. o Property Tax In-Lieu of Vehicle License Fees: 1% tax on the market value of a registered vehicle.

Assessed value cannot increase by more than 2.0% per year per Section 2 of Article XIIIA of the California Constitution. The property tax projected actuals are based on San Luis Obispo County Auditor-Controller’s office certified assessed values for the current year.
•Sales and Use Tax revenues are projected to be $95 thousand less than budget and $45 thousand, or 1.2%, greater than the prior year. Sales and use tax revenues are made up of two sources:
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
TO
T

A
m
o
u
n
t
FY 2024
FY 2025
Council Agenda 5-6-2025 9.D-5
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o Bradley-Burns uniform sales and use tax, which is a 1.0% tax on taxable sales within the City.
o Public safety tax, which is a 0.5% tax on taxable sales for specified public safety purposes.

Based on actual sales tax receipts to date and projected forecasts, the Bradley-Burns Uniform Sales and Use Tax is projected to be $95 thousand less than budget expectations while still exceeding the prior year’s revenues by $45 thousand. Using data from the City’s sales tax consultant and actual revenues collected so far, City staff estimates that Bradley-Burns sales and use tax revenues will total $3.79 million.

Chart 2 illustrates sales tax revenues received in FY 2024 and FY 2025 by the month in which the sales tax was collected.

Chart 2. Bradley Burns Sales Tax Revenues FY 2025 compared to FY 2024 The public safety sales tax revenues are budgeted at $126 thousand in FY 2025 and are anticipated to be $121 thousand. This FY 2025 projected amount is $5 thousand less than the FY 2024 public safety sales tax revenues.

In summary, sales and use tax revenues are projected to be $95 thousand less than budget and $45 thousand, or 1.2%, greater than the prior year. •Other Revenues are projected to come in $1.04 million above budget and $151 thousand, or 4.3%, greater than the previous year. This category includes fines and forfeitures, interest earnings, rents and leases, various service fees, and other miscellaneous revenue sources.
•Permits are projected to come in $289 thousand less than budget and $366 thousand, or 26.9%, less than the previous year. This category includes building permits, $-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
$500,000
Sa
l
e
s

T
a
x

A
m
o
u
n
t
FY 2025
FY 2024
Council Agenda 5-6-2025 9.D-6
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planning fees, engineering permits, and special event permits. Depending on the timing of various projects, permit revenues may fluctuate from year to year. •Departmental Revenues are projected to be $21 thousand greater than budget and $663 thousand, or 69.9%, less than the prior year. This is largely due to the City of Pismo Beach no longer providing Dispatch services for the City of Grover Beach, reducing both Departmental revenues by $620 thousand and corresponding personnel expenditures.
•Transfers In are projected to be equal to budget and $986 thousand, or 704.0%, greater than the prior year. This additional $986 thousand includes the start of several ongoing contributions from other funds to support General Fund expenditures, including:
o $600 thousand transfer in from the Parking Enterprise Fund to support the Public Safety Facility bonds debt service payments,
o $115 thousand transfer in from the Parking Enterprise Fund to support concrete and asphalt repairs of $50 thousand and an ongoing beautification of $65 thousand, including $50 thousand specifically for the pier and pier plaza. o $50 thousand transfer in from the Lodging Business Improvement District Fund for physical improvements (LBID2) for beautification,
o $50 thousand transfer in from the LBID2 for Christmas decorations, and o $70 thousand one-time transfer in from the LBID2 to purchase Christmas decorations.

V.General Fund Expenditures
The FY 2025 Revised Budget expenditures total $49.57 million and projected actual expenditures total $38.06 million. Operating expenditures are projected to be $1.26 million less than the Revised Budget based on third quarter expenditures. One-time capital costs are projected to be $10.25 million less than budget largely attributable to the timing of cash flow for the Public Safety Facility project and the Ventana Sports Courts project that are anticipated to continue beyond FY 2025. These savings will be carried forward to next fiscal year and do not contribute to an increase in fund balance.

Total operating expenditures through the third quarter total should be about 75% of the budget, assuming the timing of expenditures is consistent throughout the year. This year, about 62% of the operating budget was spent through the third quarter, while only 20% of the one-time capital expenditure budget was spent in the first three quarters. These one-time costs are dependent on the timing of construction of these projects. Table 5 provides details of actuals as a percentage of budget by expenditure category, followed by explanations of the large variances from the 70% mark.

Council Agenda 5-6-2025 9.D-7
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Table 5. FY 2025 General Fund Expenditure Budget and Projected Actuals

Some operating costs that do not reflect consistent monthly spending include:
•Benefits, which includes retirement, health, and other benefits for employees. In order to take advantage of a 3% savings in CalPERS pension costs, the City prepaid the full year of its projected normal CalPERS pension costs. As such, the Benefits expenditure category reflects that 82% of the budget was spent through the third quarter.
•Professional Services, which reflects that 29% was spent in the first three quarters.

These costs are based on the timing of work performed and are not set amounts per month.
•Contract Services, which reflect that 62% of the budget was spent in the first three quarters. Staff anticipates about $553 thousand in savings for the year in operations & maintenance based on the current level of spending.
•Operations & Maintenance expenses reflect that 62% of the budget was spent in the first three quarters. Staff anticipates about $119 thousand in savings for the year in operations & maintenance based on the current level of spending. •Debt Service, which reflect that 48% of the budget was spent in the first three quarters.

Debt Service payments are due at certain times of the year based on a set debt service schedule and the full budgeted amount will be spent in FY 2025. •Other Financing Uses, which started out with a $1.00 million general contingency budget and reflects that only 20% of the budget has been spent in the first three quarters. This budget is allocated over time based on unanticipated costs that come up throughout the year and are not a consistent allocation of expenditures.

A B C D = C/B E F = B - E
($ thousands)
Expenditure Category
FY 2024
Actuals
FY 2025
Revised
Budget
FY 2025
Third
Quarter
Actuals
Third Quarter
Actuals % of
Budget
FY 2025
Projected
Actuals
Variance
(Revised
Bdgt -
Projected
Actuals)
Proj
Actual
% of
Total
Salaries & Wages 9,011$ 10,006$ 7,314$ 73%9,509$ 497$ 24.9% Benefits 5,141 5,648 4,655 82%5,986 (338) 15.7% Professional Services 4,630 5,370 1,580 29%5,210 160 13.6% Contract Services 3,069 4,014 2,472 62%3,462 553 9.1% Operations & Maintenance 1,572 2,063 1,297 63%1,944 119 5.1% Debt Service 428 1,954 944 48%1,954 - 5.1% Other Expenses 1,363 1,615 1,140 71%1,557 58 4.1% Other Financing Uses 122 992 198 20%992 - 2.6% Transfers Out 713 880 540 61%802 78 2.1% Retiree Medical Insurance 182 265 140 53%265 - 0.7% Capital Projects 133 39 11 28%39 - 0.1% Total Operating Expenditures 26,366$ 32,848$ 20,291$ 62% 31,721$ 1,127$ 83.1% One-time Capital Costs 8,169 16,718 3,427 20%6,465 10,253 16.9% Total Expenditures 34,534$ 49,566$ 23,718$ 48% 38,186$ 11,380$ 100.0% Council Agenda 5-6-2025 9.D-8
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•Transfer Out to other funds, which includes support for the Motor Vehicle Replacement Fund operations and vehicle replacement costs, Chapman Estate Fund, and Pier Enterprise Fund and reflects that only 61% of the budget has been spent in the first three quarters. The majority of these transfers are scheduled for the end of FY 2025, pending the need for General Fund support in those funds. •Retiree Medical Insurance costs, which reflects that 53% of budget was spent in the first three quarters of the fiscal year. The monthly costs are payments to Retirees and are expected to be fully spent by the end of FY 2025.

VI.General Fund Contingency Budgets
General Contingency
The FY 2025 Adopted Budget included $1.00 million in the General Fund general contingency account that may be used for various one-time items that come up during the year. Of this amount, $219 thousand of this appropriation was allocated for various purposes as outlined in Table 6, leaving $781 thousand remaining.

Table 6. FY 2025 General Fund Contingency Budget
Council Contingency
The FY 2025 Adopted Budget also includes a $5 thousand City Council contingency appropriation that may be used for various one-time items that come up during the year.

None of this contingency has been allocated in the first three quarters of FY 2025.

VII.Next Level Budget
The FY 2025 Adopted Budget includes $400 thousand in the General Fund non- department contract services account that may be used for various “next-level” contract services. Of this amount, $57 thousand of this appropriation was allocated, leaving $343 thousand remaining. Details of the allocation are provided in Table 7.

Beginning Balance July 1, 2024 1,000,000$
Appropriations
Police License Plate Reader cameras (39,925)$
Event Funding (54,950)
Public Works Corp Yard Facility Assessment (15,000)
FWHA Safe Streets for All Grant match (40,000)
FEMA CalOES Pier Ave Storm Drain Outfall grant match (41,389) Fire Jr Lifeguard program Scholarship/Financial Aid (3,000) Public Works Encroachment Permit Inspection Svcs (25,000) Total Appropriations (219,265)
Ending Balance as of March 31, 2025 780,735$
Council Agenda 5-6-2025 9.D-9
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Table 7. FY 2025 Next-Level Budget
Beginning Balance July 1, 2024 400,000$
Appropriations
Building Maintenance Janitorial Services (57,202)
Total Appropriations (57,202)
Ending Balance as of December 31, 2024 342,798$
Council Agenda 5-6-2025 9.D-10
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VIII.Other Funds
Table 8 reflects fund balance, projected revenue, and projected expenditure activity in the City’s other funds. For most funds, revenues and expenditures are projected to be on budget and the ending fund balances are in line with the FY 2025 Adopted Budget ending fund balances.

Table 8. Other Funds
Fund
Type Fund Fund Title
Beginning
Fund Balance
Projected
Actual Revenue
Projected Actual
Expenditure Net Rev - Exp
Projected
Ending Fund
Balance Carryforward
Unrestricted
Fund Balance
General Operating Funds
1001 General Fund 24,638,529 34,846,852 38,185,922 (3,339,070) 21,299,459 10,253,155 11,035,985 1002 Half-Cent Sales Tax Fund 3,745,497 2,094,023 1,027,496 1,066,527 4,812,024 3,052,333 1,759,691 Special Revenue Funds
2001 Gas Tax Fund 273,055 408,697 142,289 266,408 539,464 150,000 389,464 2002 Local Transportation 347,102 197,055 5,829 191,226 538,328 (220) 538,548 2003 PEG Fund 112,323 31,389 15,769 15,621 127,944 26,081 101,863 2004 Grants-NonCapital 91,344 199,293 150,916 48,377 139,721 - 139,721 2005 Housing In-Lieu Fee 640,455 10,623 21,798 (11,175) 629,280 27,570 601,710 2006 LBID Operations 707,097 1,467,287 1,585,149 (117,863) 589,235 - 589,235 2006 LBID Improvements 1,909,004 1,467,287 513,219 954,068 2,863,072 - 2,863,072 2007 Chapman Estate 37,464 38,325 75,450 (37,125) 339 - 339 Capital Project Funds
3001 Capital Projects 2,689,980 20,616,792 20,616,792 - 2,689,980 2,689,980 - 3002 Public Facilities Fund 896 - - - 896 - 896 3003 Park Development Fund 370,815 57,382 138,817 (81,435) 289,380 82,193 207,187 3101 Circulation Fees 566,054 52,564 166,071 (113,507) 452,547 - 452,547 3102 Impact Fees 391,684 60,543 147,540 (86,997) 304,688 - 304,688 3103 Developer Impact Fee 58,651 - - - 58,651 - 58,651 3201 Underground Utility Fnd 16,869 - - - 16,869 - 16,869 Debt Service Funds
4001 PFA Debt Service - - - - - - - 4002 PF Agency Debt 637 2,229,100 2,229,100 - 637 - 637 4101 Reass 92-1 Fwy Fthlls 781 - - - 781 - 781 4102 Spyglass 92-4 12,994 - - - 12,994 - 12,994 Enterprise Funds
6101 Water Enterprise 9,845,204 6,432,426 7,258,799 (826,374) 9,018,831 9,018,831 - 6102 Water Tax (Lopez/State)257,476 2,504,756 2,439,365 65,391 322,867 322,867 - 6103 Water Construction Fund 1,527,284 1,016,294 2,055,474 (1,039,180) 488,103 488,103 - 6104 Water Expansion Fund 955,038 69,901 64,832 5,069 960,107 960,107 - 6105 Water Central Coast Blue 565 38,000 27,202 10,798 11,363 11,363 - Water Enterprise Funds 12,585,567 10,061,376 11,845,672 (1,784,296) 10,801,271 10,801,271 - 6201 Wastewater Treatment 5,229,528 6,789,504 8,447,809 (1,658,305) 3,571,223 3,571,223 - 6202 Wastewater Capital Proj 1,815,769 1,787,843 2,453,688 (665,845) 1,149,924 1,149,924 - 6203 Wastewater Expansion 2,141,284 142,334 1,200,000 (1,057,666) 1,083,618 1,083,618 - 6204 Wastewater Central Coast B 1,146 77,151 53,082 24,069 25,215 25,215 - Wastewater Enterprise Fund 9,187,727 8,796,833 12,154,579 (3,357,746) 5,829,981 5,829,981 - 6301 Local Trans Transit - - - - - - - 6401 Pier Enterprise - 167,665 163,042 4,623 4,623 4,623 - 6501 Parking Enterprise 3,713,836 3,190,070 5,615,841 (2,425,771) 1,288,065 1,288,065 - Internal Service Funds
7101 Technology Service Fund 59,512 2,075,963 2,120,731 (44,767) 14,745 - 14,745 7201 Motor Vehicle Fund 5,155,518 1,939,872 3,926,069 (1,986,197) 3,169,321 - 3,169,321 Council Agenda 5-6-2025 9.D-11
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Highlights of Other Funds

Half-Cent Sales Tax Fund (1002)
The Half-Cent Sales Tax Fund is part of the General Fund which includes a 0.50% transaction and use tax. This tax was approved by Pismo Beach voters in June 2008, effective October 1, 2008, and renewed in November 2014, which extends the tax to March 31, 2027. On the November 5, 2024 ballot, Pismo Beach voters approved a new Ballot Measure F-24 that will replace the 0.50% transaction and use tax with a 1.0% transaction and use tax on April 1, 2025. This measure is expected to sunset on March 31, 2037. The tax proceeds are used exclusively for infrastructure projects. This fund started the year with a $3.75 million beginning fund balance (after including carryforward fund balances). Projected actual revenues are $2.09 million. Projected actual expenditures are $1.03 million. After accounting for a $3.05 million carryforward of project budgets, there is a $1.76 million projected ending fund balance in this fund. Table 9 lists the budgeted projects and projected actuals in this fund for FY 2025.

Table 9: Half-Cent Sales Tax Fund FY 2025 Budgeted Projects and Projected Actuals

Gas Tax Fund (2001)
The Gas Tax Fund is a Special Revenue Fund whose revenues include State gas tax funds based on the State’s apportionment formula. These funds are used for City street light costs, City traffic signal maintenance costs, and street repairs and/or capital improvements. This fund started the year with a $273 thousand beginning fund balance (after including carryforward fund balances). Projected actual revenues are $409 thousand and projected actual expenditures are $142 thousand for the streets and overhead costs. Based on the projected revenues and expenditures for the current year, after accounting for a $150 thousand carryforward of the Signalize Bello/Price Canyon Road project, there is a $389 thousand projected ending fund balance in this fund.

Local Transportation Fund (2002)
The Local Transportation Fund is a Special Revenue Fund whose funds are used for construction and maintenance of streets, bluff protection, and beach access. Revenues for this fund consist of State Transportation Development Act funds, which remain after funds are allocated for regional transit, local transit, and Ride-on services. Projected actual revenues are $197 thousand and projected actual expenditures are $6 thousand.

Projects
FY 2025
Budget
FY 2025 Projected
Actuals
FY 2025 Paving project $ 2,300,000 $ - Ventana Sports Courts 1,000,000 736,667 Signalize Bello/Price Canyon Rd 489,000 - FY 2022 Paving project 230,829 230,829 El Portal Outfall 60,000 60,000 Total $ 4,079,829 $ 1,027,496
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Based on the projected revenues and expenditures for the current year, there is $538 thousand projected ending fund balance for this fund.

Public Education Government Fund (2003)
The Public, Educational, and Governmental (PEG) Access Fee Fund includes revenues from a PEG Access Fee collected from cable television providers (i.e. Charter Communications) with franchise operations within city limits. Expenditures include capital costs related to governmental cable broadcasting and equipment. Based on projected revenues of $40 thousand and projected expenditures of $42 thousand, the PEG Fund is expected to end the year with a $102 thousand fund balance.

Housing In-Lieu Fund (2005)
The Housing In-Lieu Fund is a Special Revenue Fund with revenues from a development impact fee paid to the City as an alternative to the production of affordable housing (housing in-lieu fee). These funds are used for the acquisition, construction, or rehabilitation of affordable housing. The fund is projected to have $602 thousand of funds available by the end of the year for this purpose.

Lodging Business Improvement District Fund (2006) Operations The Pismo Beach Lodging Business Improvement District (LBID) Fund for operations reflects a 1% assessment on transient rents at transient lodging providers as revenues and budgeted expenditures to promote Pismo Beach lodging businesses. The LBID Fund started the year with a $707 thousand beginning fund balance. City staff projects that LBID assessment revenues and interest earnings will be $1.47 million. Operating expenditures are projected at $1.59 million. The fund is expected to end the year with a $589 thousand unrestricted fund balance.

LBID Fund (2006) Improvements
The LBID Fund for improvements includes a 1% assessment for physical improvements.

The LBID Fund started the year with a $1.91 thousand beginning fund balance. City staff projects that LBID assessment revenues and interest earnings will be $1.47 million.

Expenditures include $0.50 million for various projects as listed in Table 10 below. The fund is expected to end the year with a $2.88 million unrestricted fund balance. This amount, plus FY 2025 projected assessment revenues are anticipated to support future visitor-serving physical improvements.

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Table 10: LBID2 Fund FY 2025 Budgeted Projects and Projected Actuals Chapman Estate Fund (2007)
The Chapman Estate Fund reflects donations or other contributions for the Chapman Estate as revenues and ongoing maintenance and one-time infrastructure improvements to the Chapman Estate as expenditures. The fund started the year with $37 thousand and is expected to receive $38 thousand of revenues, including $22 thousand from the General Fund to support operations, $7 thousand from the General Fund for the Chapman Estate condition assessment project, and $8 thousand from private event revenues. Projected actual expenditures are $75 thousand, largely for operating costs of the home and grounds and monthly maintenance costs for utilities and gardening. The remaining projected ending balance of this fund is $339.

Park Development Fund (3003)
The Park Development Fund is a Capital Project Fund with Quimby Act (park development in-lieu) fees and Impact Fees as funding sources to support construction costs of new parks and park lands, and the enhancement of existing parks to serve new development. The fund started the year with $371 thousand and is projected to receive $57 thousand in impact fee and permit revenues. Projected actual expenditures total $166 thousand and include the projects shown in Table 11. The table lists the budgeted projects and projected actuals in this fund for FY 2025.

Table 11: Park Development Fund FY 2025 Budgeted Projects LBID2 Improvements
FY 2025
Budget
FY 2025 Projected
Actuals
Addie Street Restroom Improvements $ 1,200,000 $ 30,000 Street/Pier Plaza Sweeper & Pressure Washer 264,219 264,219 Christmas Décor 120,000 120,000
Butterfly Grove Parking Crosswalk Design 100,000 - Butterfly Grove Trail Signage 50,000 -
Special Events and Festival Seed Funding 50,000 - Beautification 50,000 50,000
Pismo Beach Information Center 50,000 -
Stewardship Banner Program 25,000 25,000
Beach Cleaning Study 8,000 8,000
Total $ 1,917,219 $ 497,219
Projects
FY 2025
Budget
FY 2025 Projected
Actuals
Ventana Sports Courts 130,000$ 130,000$
Price Historic Park/ Meherin House 85,029 2,836
Overhead costs 5,981 5,981
Total 221,010$ 138,817$
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After accounting for carryforward budgets to next fiscal year, the fund is expected to end the year with a $207 thousand ending fund balance.

Water Enterprise Fund (6101)
The Water Enterprise Fund is an Enterprise Fund consisting of revenues from water billings and expenditures for: contract meter reading; direct water services and supplies; on-going inspection, repair, and maintenance of the City’s wells, tanks, booster stations, hydro-pneumatic system, and water distribution system components; water conservation efforts; and ensuring that a safe, drinkable supply of water is provided to Pismo Beach.

Water revenues are projected to be $6.43 million, and expenditures are projected to be $7.26 million.

The projected ending fund balance for the Water Enterprise Fund is $9.02 million, which is allocated for future water system capital costs, including the Central Coast Blue project.

Note that the Water Enterprise Fund also includes the Water Tax, Water Construction, Water Expansion, and the Central Coast Blue Regional Recycled Water Authority Water Funds and the ending fund balance across all these funds is $10.80 million.

Wastewater Treatment Fund (6201)
The Wastewater Treatment Fund is an Enterprise Fund consisting of revenues from wastewater billings and expenditures for direct services and supplies; operation and maintenance of the City’s wastewater treatment plant and the wastewater collection facilities including pumps and pipelines; and ensuring the City’s treatment and collection system operations meet City, federal, and state laws and requirements. Wastewater revenues are projected to be $6.79 million, and expenditures are projected to be $8.45 million. The estimated ending fund balance is $3.57 million which is already allocated for other wastewater capital projects. Note that the Wastewater Treatment Funds also include the Wastewater Capital Fund, the Wastewater Expansion Fund, and the Central Coast Blue Regional Recycled Water Authority Wastewater Fund. The total combined ending fund balance across all these funds is $5.83 million.

Pier Enterprise Fund (6401)
The Pier Enterprise Fund includes revenues from a concession lease on the Pier and expenditures for repair and maintenance of the Pier, Promenade, and nearby facilities.

Projected revenues are $168 thousand, including $83 thousand from revenues from the Pier Airstreams and $85 thousand from the General Fund. Projected expenditures include $163 thousand for Pier and Pier Plaza operating costs. The Pier Enterprise Fund is expected to end the year with a $5 thousand ending fund balance.

Parking Enterprise Fund (6501)
The Parking Enterprise Fund is an Enterprise Fund consisting of revenues from parking kiosks, parking citations, and parking permits to support a Parking Supervisor and Parking Enforcement Officer, implement the goals of the Pismo Beach Parking Management Plan, to administer existing parking more efficiently, provide more downtown parking, improve enforcement and parking management, and provide funds for future parking structures.

Revenues are projected to reach $3.19 million and operating expenditures are projected to be $1.72 million. As shown in Table 12, in addition to operating expenditures, the Council Agenda 5-6-2025 9.D-15
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budget includes $3.90 thousand for one-time projects. Of these projects, staff projects the full $3.90 thousand will be spent in FY 2025. The FY 2025 projected ending fund balance is $1.29 million.

Table 12: Parking Enterprise Fund FY 2025 Budgeted Projects Motor Vehicle Replacement Fund (7201)
The Motor Vehicle Replacement (MVR) Fund is an Internal Service Fund that funds the City’s motor vehicle operations and maintenance and motor vehicle replacements for various City departments. These costs are funded by accumulated fund balance, transfers from other funds, and motor vehicle rental charges to other funds. The MVR Fund started the year with a $5.16 million beginning fund balance. The FY 2025 projected ending fund balance is $3.17 million, which are accumulated funds necessary to fund future replacements.

Conclusion and Recommendation
Staff recommends that Council receive this report as information only.

FISCAL IMPACT:

There is no fiscal impact from receiving this report as it is information only.

ATTACHMENTS:

None
Submitted by: Nadia Feeser, Administrative Services Director City Manager Approval:

Projects
FY 2025
Budget
FY 2025 Projected
Actuals
South Dolliver Parking Lot Purchase 3,301,516$ 3,301,516$ Public Safety Facility 300,000 300,000
Police Dept/Parking Substation 195,317 195,317
Addie St Parking & Access Impr 62,588 62,588
Parking Kiosk Machines 31,477 31,477
Radio System Reliability Upgrd 4,000 4,000
Other projects 3,855 3,855
Total 3,898,753$ 3,898,753$
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PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.E
Meeting Date: May 6, 2025
TITLE:

Quarterly Investment Report for the Three Months of January through March 2025 –the Third Quarter of Fiscal Year (FY) 2025
RECOMMENDATION:

No action recommended; for information only.

EXECUTIVE SUMMARY:

This report updates City Council on the City’s investment portfolio as of the quarter ending on March 31, 2025. This report complies with regulations set forth in California State Government Code Section 53646 in which the City Treasurer is required to submit to the legislative body (City Council) a quarterly report containing various information on the City’s investments. Pursuant to Government Code Section 6505.5, this information is being provided here to the Pismo Beach Public Financing Authority, the Pismo Beach Public Financing Agency, and the Central Coast Blue Regional Recycled Water Authority, through the members of the City Council who sit on those boards.

The report includes all investments managed by the City, including funds invested in various securities, the City’s pooled funds invested in various financial instruments, and funds held in reserve with fiscal agents.
•Table A (Attachment 1) provides a summary of the City’s cash, investments, and earnings based on book value as of March 31, 2025.
•Tables B and C (Attachments 2 and 3) provides details on the investment type, issuer, maturity date, book value, market value, and interest rates as of March 31, 2025 for the General Fund Reserve and City Pooled Funds A, respectively.

All of the City’s investments and the City’s allocation of funds in the various financial instruments comply with State Government Code Sections 53610—53686 and with the City’s Investment Policy’s primary objective to safeguard the principal. Additionally, the City of Pismo Beach’s invested funds as described in this report comply with the City’s Investment Policy and meet the City’s pooled expenditure requirements for the next six months.

Description of Cash and Investment Accounts
Negotiable Certificates of Deposit (CDs), US Government Agency Securities (GASs), Corporate Bonds (Corp Bonds), US Treasury Notes (Treasuries), and Mortgage-Backed Securities (MBSs)
•General Fund Reserves: The City has three reserves invested in various financial instruments that mature at various periods over the next five years. The total amount invested for these three reserves is $8.66 million, earning a projected 2.81% average interest rate during Fiscal Year (FY) 2025. Specifics of each reserve are provided below:

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o General Fund Reserve: The City adopted a Fiscal Policy that maintains a General Fund Reserve of 25% of budgeted annual operating expenditures. This Reserve should be $8.21 million, which is 25% of the FY 2025 budgeted annual operating expenditures. Currently, $7.91 million is invested in various CDs, GASs, Corp Bonds, and Treasuries earning 2.85% on average per year. o City Building Reserve: The City Council created a City Building Reserve of $500 thousand for the maintenance and upkeep of City facilities and buildings. Currently, this Reserve is invested in various CDs and GASs earning on average 2.38% per year during FY 2025.
o Risk Management Reserve: The City Council established a Risk Management Reserve, contributing $50 thousand each year to a maximum of $250 thousand.

Currently, this Reserve is $250 thousand, which is invested in CDs and GASs earning 2.28% on average per year.
•City-Pooled Funds A (for deferred capital projects): Based on the City’s 10-year capital plan and the cash flow needs for the next five years, the City has invested $44.47 million in various CDs, GASs, Corp Bonds, MBSs, and Treasuries that mature at various periods over the next five years and have a 2.59% average interest rate during FY 2025.

Other Financial Instruments
City-Pooled Funds B (for current year expenditures): The City follows the practice of pooling cash for all funds in financial instruments. Interest earned on pooled cash and investments is allocated quarterly to the various funds based on the respective fund’s average quarterly cash balance. As of March 31, 2025, the City-Pooled Funds B are allocated or invested as described below.
•$13.51 million in PFM Asset Management California Asset Management Program (CAMP) Pool is a California Joint Powers Authority (JPA) is a State investment pool earning 4.47% annually and is the City’s main savings account where the majority of cash is held for current year expenditures.
•$7.27 million in U.S. Bank Checking & Sweep: This account is the City’s primary checking account and with the addition of a new sweep account, the account earned on average 3.95%.
•$406 thousand in Local Agency Investment Fund (LAIF): LAIF is a State investment pool earning 4.48% annually and is the City’s secondary savings account where the majority of cash is held for current year expenditures. •$2.43 thousand in the U.S. Bank Custodian: This is where interest from various investments is deposited and also where matured securities are temporarily deposited earning 4.17% annually.

OPEB Trust Account
The Governmental Accounting Standards Board (GASB) requires public-sector entities to account for the promise to provide other post-employment benefits (OPEB) over the working life of the employee rather than on a pay-as-you-go basis. The City has an actuarial study performed every two years to determine how much to set aside each year to partially or completely fund the City’s future obligations for retiree health costs.

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The OPEB Trust Account is the California Employers’ Retiree Benefit Trust (CERBT) Fund that was set up for the purpose of receiving employer contributions to prefund retiree health and OPEB costs for retirees and their beneficiaries. This trust fund helps finance future costs in large part from the investment earnings provided by CalPERS, rather than the City’s restricted investment earnings. The projected earnings are 6.75% per year and fluctuate from quarter to quarter. Until FY 2024, the City’s OPEB Trust Account had an unfunded liability, which the City contributed the Actuarial Determined Contribution amount each year to reduce the liability. As of the end of FY 2024, the Account is currently over-funded and the City is seeking reimbursement for current OPEB costs in FY 2025 and will not be contributing any amount to the Account this year. Contributions to the OPEB Trust Account are an asset for the City’s future retiree health costs instead of a significant liability on the City’s balance sheet.

Portfolio Allocation
Per California Government Code 53600 et seq., and the City's Investment Policy, the City may invest up to a maximum percentage of the entire portfolio of funds in authorized financial instruments. Table 1 and Chart 1 show a summary of the authorized financial instruments, the maximum percentage limits, the book value as of March 31, 2025 of the City’s funds, and the percentage of the total City’s pooled funds that are invested in each financial instrument.

Table 1: Investment Portfolio as of March 31, 2025
Financial Instrument
Maximum
%
Book Value as
of 3/31/25
% of
Portfolio
Treasury Notes 100% 17,320,233$ 23%
PFM Asset Mgmt CAMP 100% 13,509,607 18%
Negotiable Certificates of Deposit 30% 13,245,363 17% US Government Agency Obligations 50% 12,750,000 17% Checking Account 100% 9,692,581 13%
Corporate Bond 30% 6,697,872 9%
Mortgage Backed Securities 20% 3,117,491 4%
Local Agency Investment Fund 100% 406,346 1%
76,739,493$ 100%
Bond funds: Wilmington Trust 34,661,960$
OPEB Trust Account 5,610,818
Total Book Value 117,012,271$
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Portfolio Liquidity
The portion of the City’s portfolio that is managed by the City Treasurer (all accounts except the Bond Funds and OPEB Trust Account) is sufficiently liquid to meet the City’s expenditure requirements for the next 6 months. The majority of funds are invested in LAIF, which has a liquidity of one day. Table 2 and Chart 2 illustrate the liquidity of the City’s managed portfolio.

Table 2: Liquidity of the City’s Managed Portfolio
Treasury
Notes, 23%
PFM Asset
Mgmt CAMP,
18%
Negotiable
Certificates of
Deposit, 17%
US
Government
Agency
Obligations,
17%
Checking
Account, 13%
Corporate
Bond, 9%
Mortgage
Backed
Securities, 4%
Local Agency
Investment
Fund, 1%
Chart 1: Investment Portfolio as of March 31, 2025
Liquidity Amount
0 to 30 days 23,608,534$
FY 2025 3,761,399
FY 2026 10,453,555
FY 2027 12,372,530
FY 2028 12,923,997
FY 2029 8,986,823
FY 2030 4,632,654
76,739,493$
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Investment Value

Book Value: The book value represents the initial outlay for an investment and is the amount carried on a balance sheet. In the past quarter ending March 31, 2025, the City’s total book value of cash and investments was $117.01 million. This is $4.08 million less than the last quarter’s ending balance, largely due to spending down bond proceeds for the 2024 Public Safety Facility Lease Revenue Bonds. In general, there are a number of factors that impact changes in cash and investment balances from quarter to quarter.

These changes may include receiving periodic payments (e.g., property taxes are received in December and April), large payments on debt service or capital projects, seasonal revenues and expenditures, and other factors affecting cash flow. Table 3 illustrates the book value as of the quarter ending March 31, 2025 compared to the previous quarter.

0 5,000 10,000 15,000 20,000 25,000
0 to 30 days
FY 2025
FY 2026
FY 2027
FY 2028
FY 2029
FY 2030
Portfolio Amount ($ thousands)
Li
q
u
i
d
i
t
y

P
e
r
i
o
d
Chart 2: Liquidity of the City’s Managed Portfolio
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Table 3: Book Value Comparison

Market Value: The market value represents the current price at which a security can be traded and is the value of an investment comparing the various aspects of the security to other factors in the market such as interest rates. The market value as of March 31, 2025 for CDs, GASs, Corporate Bonds, MBSs, and Treasuries was $52.90 million, which is $235 thousand less than the book value, as illustrated in Table 4. The City expects to hold onto the majority of its investments to maturity and would receive the book value of its investment.

Table 4: Book Value to Market Value Comparison

Investment Name Type of Investment
Book Value as of
3/31/25
Book Value as of
12/31/24 Variance
General Fund Reserve CDs/GASs/Corp
Bonds/Treasuries
8,659,483$ 8,854,483$ (195,000)$
City Pooled Funds - A CDs/GASs/ Corp
Bonds/ MBSs/
44,471,476 46,135,668 (1,664,192)
City Pooled Funds - B 23,608,534$ 23,628,057$ (19,524) Bond funds Blackrock Federal
Fund
34,661,960 36,896,300 (2,234,340)
OPEB Trust Account Benefit Trust Account 5,610,818 5,575,679 35,139 TOTAL 117,012,271$ 121,090,188$ (4,077,917)$
Investment Name Type of Investment
Book Value as of
3/31/25
Market Value as
of 3/31/25 Variance
General Fund Reserve CDs/GASs/Corp
Bonds/Treasuries
8,659,483$ 8,531,255$ (128,228)$
City Pooled Funds - A CDs/GASs/ Corp
Bonds/ MBSs/
Treasuries
44,471,476 44,365,042 (106,434)
Total All Securities 53,130,959$ 52,896,297$ (234,662)$ Council Agenda 5-6-2025 9.E-6
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Investment Earnings and Performance
The City’s Investment Policy outlines the objectives of the City’s investments, in priority order, as:
•Safety of principal to ensure the preservation of,
•Liquidity to enable the City to all operating requirements which might be reasonably anticipated; and
•Return on investments commensurate with the City’s investment risk constraints identified in the Investment Policy and the cash flow characteristics of the portfolio All three objectives have been met and interest earnings are described below.

Interest Earnings: In the past quarter ending March 31, 2025, the City’s total interest earnings were a gain of $633 thousand, including a $596 thousand gain in the City’s managed portfolio and a $36 thousand gain in OPEB. The estimated interest earnings for FY 2025 are $3.12 million, which is a gain of 3.79% for the year for the City’s entire portfolio and a gain of 3.67% for the City’s managed portfolio, as illustrated in Table 5.

Note that as the City’s cash and investments change, the interest earnings change correspondingly.

Table 5: Estimated Investment Earnings

Performance:

The projected annual interest earnings rate for FY 2025 is 3.79% for the City’s entire portfolio. The projected annual interest earnings rate for FY 2025 is 3.67% for the City’s managed portfolio (excludes Bond funds and OPEB Trust Account). This is compared to LAIF, which is earned 4.48% as of March 31, 2025, or the 1-year U.S. Treasury Note, which earned 4.03% as of March 31, 2025. The following Table 6 lists the various performance measures regarding the various annual earnings rate for the City’s entire Investment Name Type of Investment
Book Value as
of 3/(31/25
Actual
Interest
Earned 3rd
Quarter
Year-to-Date
Interest Earned
* Data
Source
Estimated
Annual
Interest
Earnings
Estimated
Annual Interest
Earnings Rate
General Fund Reserves CDs/GASs/Corp
Bonds/Treasuries
8,659,483$ 34,071$ 126,861$ 1 207,973$ 2.40% City Pooled Funds - A CDs/GASs/ Corp
Bonds/ MBSs/
Treasuries
44,471,476 254,381 689,666 1 1,073,054 2.41% City Pooled Funds - B Checking & Sweep 7,265,995$ 116,640$ 555,346$ 4 671,986$ 9.25% City Pooled Funds - B Various 23,608,534 308,503 1,227,752 1,536,254 6.51% Bond funds Wilmington Trust 20,238 193 3,092 5 3,285 16.23% OPEB Trust Account*Benefit Trust
Account
5,610,818 36,117 267,490 6 303,608 5.41% TOTAL 82,370,549$ 633,265$ 2,314,860$ 3,124,173$ 3.79% Total Managed Portfolio 76,739,493$ 596,955$ 2,044,278$ 2,817,281$ 3.67% Council Agenda 5-6-2025 9.E-7
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portfolio, the City’s managed portfolio, and the two benchmarks of LAIF and the 1-year U.S. Treasury Note.

Table 6: City Portfolio Investment Earnings Compared to Performance Measures Performance Measure Earnings
Rate
City’s Annual Earnings Rate for entire Portfolio 3.79%
City’s Annual Earnings Rate for Managed Portfolio 3.67% LAIF Average Annual Earnings Rate 4.48%
1-Year U.S. Treasury Note 4.03%
Future Outlook
Recent data indicates that economic activity continues to expand at a solid pace. The unemployment rate has remained stable at historically low levels, reflecting a solid labor market. While inflation has moderated over the past year, it remains slightly above the Federal Open Market Committee’s (FOMC) long-term target.

The FOMC remains committed to achieving maximum employment and maintaining inflation at two percent over the long run. The Committee assesses that the risks to its employment and inflation objectives are becoming more balanced, though uncertainties in the economic outlook persist. It remains vigilant to potential risks on both sides of its dual mandate.

To support its policy goals, the Committee has decided to maintain the target range for the federal funds rate at 4.25% to 4.50%. Future policy decisions will be guided by incoming economic data and their implications for the broader economy.

Market interest rates are still higher than the City’s overall portfolio, although declining especially in the longer-term securities. In response, the City Treasurer has rebalanced the portfolio to allocate more idle cash into longer-term investments to capitalize on the currently higher rates through FY 2030, ensuring interest earnings will remain strong.

FISCAL IMPACT:

No fiscal impact from the report itself—information only.

ATTACHMENTS:

1.Table A: Summary Table for ALL Funds, including Book Values and Earnings Data for Investments in Other Financial Instruments

2.Table B: For the General Fund Reserve—Basic Data on Investments in Securities

3.Table C: For City Pooled Funds A—Basic Data on Investments in Securities Submitted by: Nadia Feeser, Administrative Services Director/City Treasurer City Manager Approval:

Council Agenda 5-6-2025 9.E-8
Packet Page 51

Investment Name Name of Institution Type of Investment Current
Earnings
Rate
Book Value
as of 3/31/25
Actual Interest
Earned 3rd
Quarter Ending
3/31/25
Year-to-Date
Interest
Earned
Ending
3/31/25
* Data
Source
Estimated
Annual Interest
Earnings **
General Fund Reserves US Bank CDs/GASs/Corp
Bonds/Treasuries

2.81% avg 8,659,483 34,071$ 126,861$ 1 207,973$ City Pooled Funds - A US Bank CDs/GASs/ Corp
Bonds/ MBSs/
Treasuries

2.59% avg 44,471,476 254,381 689,666 1 1,073,054 Total All Securities 53,130,959$ 288,452$ 816,526$ 1,281,026$ City Pooled Funds - B US Bank Custody 4.17%2,426,586$ 38,237$ 78,348$ 1 116,585 City Pooled Funds - B Local Agency Invest.

Fund (LAIF)
State Investment Pool 4.48%406,346 4,478 84,451 2 88,929 City Pooled Funds - B PFM Asset Mgmt
CAMP
JPA Investment Pool 4.47%13,509,607 149,147 509,606 3 658,754 City Pooled Funds - B US Bank Checking & Sweep 3.95%7,265,995 116,640 555,346 4 671,986 City Pooled Funds - B 23,608,534$ 308,503$ 1,227,752$ 1,536,254$ City Pooled Funds total A + B 68,080,010$ 562,884$ 1,917,417$ 2,817,281$ Funds Held with Fiscal
Agent
Bond funds: Wilmington
Trust
2017 Pier Project 19,524$ 158$ 2,354$ 5 2,512 Funds Held with Fiscal
Agent
Bond funds: Wilmington
Trust
2017B CREBs 714 35 737 5 773 Funds Held with Fiscal
Agent
Bond funds: Wilmington
Trust
2024 Public Safety
Facility
34,641,722 312,169 799,874 1,112,043 Calpers Benefit Trust
OPEB Trust Account CalPERS Benefit Trust
Account
Various managed by
CalPERS
5,610,818$ 36,117$ 267,490$ 6 303,608 TOTAL, Cash and Investments at March 31, 2025:117,012,271$ 945,434$ 3,114,734$ 4,236,216$ TOTAL for City Managed Portfolio, Cash and Investments:76,739,493$ 596,955$ 2,044,278$ 2,817,281$ Notes:
* Data Sources for Book Values and Actual Interest Earned:
1 = Monthly investment statement from US Bank
2 = Monthly statement from Local Agency Investment Fund 3 = Monthly statement from PFM Asset Management LLC
4 = Monthly reconciled bank statement from US Bank
5 = Monthly statement from Wilmington Trust
6 = Monthly statement from CalPERS Benefit Trust Account ** Estimated Annual Interest Earnings for the current Fiscal Year (FY) 2025:

1. Estimated Earnings on Investments are based on scheduled Interest Payments during FY 2025

2. Estimated Earnings on Other Financial Instruments are based on anticipated average account balances (Book Values) and interest rates during FY 2025.

City of Pismo Beach
Table A: Summary Table for All Funds,
including Book Values & Earnings Data for Investments in Other Financial Instruments Council Agenda 5-6-2025 9.E-9
Attachment 1
Packet Page 52

City of Pismo Beach
March 31, 2025 QUARTERLY INVESTMENT REPORT
Table B: For the General Fund Reserves - Basic Data on Investments in Securities:

Government Agency Securities, Bank Certificates of Deposit, Corporate Bonds, Treasury Notes CUSIP Issuer Name Coupon Acq Date Maturity Type S&P Par Value Book Value IDC Market Value
Gain/
Loss
Days to
Stated
Maturity
02589ACE0 American Express
(59.76%)

2.90% 5/3/2022 4/27/2027 CD 97.651 147,000 143,556 (3,444) 666 052392BT3 Austin Telco Federal
Credit Union

3.80% 9/21/2022 9/21/2027 CD 99.287 245,000 243,253 (1,747) 813 06406RBA4 Bank New York Mellon
(32.69%)

2.05% 1/26/2022 1/26/2027 CD A 96.209 245,000 235,880 (9,120) 575 07371BWH0 Beal Bank Plano Texas 4.70% 6/12/2024 6/6/2029 CD 102.2 245,000 250,390 5,390 1,437 07371DT23 Beal Bank USA Las
Vegas Nevada

4.70% 6/12/2024 6/6/2029 CD 102.2 245,000 250,390 5,390 1,437 05600XQL7 BMO Harris Bank
(56.73%)

4.45% 5/24/2023 5/24/2028 CD 101.096 139,000 140,512 1,512 1,059 14042TFP7 Capital One Bank
(47.76%)

2.90% 4/27/2022 4/27/2027 CD 97.651 117,000 114,263 (2,737) 666 24951TAL9 Department of
Commerce FCU
(20.41%)

1.25% 1/7/2022 1/7/2027 CD 95.173 50,000 47,591 (2,409) 556 24951TAL9 Department of
Commerce FCU
(22.45%)

1.25% 1/7/2022 1/7/2027 CD 95.173 55,000 52,348 (2,652) 556 27004PCV3 Eaglemark Savings Bank
(20%)

3.25% 6/22/2022 6/22/2027 CD 98.206 50,000 48,121 (1,879) 722 291916AB0 Empower Federal Credit
Union (53.06%)

5.10% 9/29/2023 9/29/2028 CD 103.173 130,000 134,122 4,122 1,187 29367RLM6 Enterprise Bank
(63.27%)

0.85% 5/18/2020 5/14/2025 CD 99.581 155,000 154,362 (638) (47) 3130APB87 FHLB 1.10% 10/13/2021 10/13/2026 Agency AA+95.662 500,000 478,310 (21,690) 470 3130AQZ55 FHLB 2.50% 3/10/2022 3/10/2027 Agency AA+97.173 500,000 485,865 (14,135) 618 3130ALYC2 FHLB (19.2%)1.14% 4/29/2021 4/29/2026 Agency AA+96.894 192,000 186,036 (5,964) 303 3130AMCY6 FHLB (2.5%)1.00% 5/27/2021 5/27/2026 Agency AA+96.471 50,000 48,236 (1,765) 331 3130AQAU7 FHLB (24.5%)1.45% 12/29/2021 12/29/2026 Agency AA+95.636 245,000 234,308 (10,692) 547 3130AMCY6 FHLB (25.8%)1.00% 5/27/2021 5/27/2026 Agency AA+96.471 516,000 497,790 (18,210) 331 3130ARF55 FHLB (49%)2.60% 3/30/2022 3/30/2027 Agency AA+97.187 245,000 238,108 (6,892) 638 3130ALYC2 FHLB (5.3%)1.14% 4/29/2021 4/29/2026 Agency AA+96.894 53,000 51,354 (1,646) 303 3130ARF55 FHLB (51%)2.60% 3/30/2022 3/30/2027 Agency AA+97.187 255,000 247,827 (7,173) 638 32024JAM5 First Federal Credit
Union - (78.35%)

4.40% 2/17/2023 2/17/2028 CD 100.76 191,967 193,416 1,449 962 33847E3J4 Flagstar Bank 0.90% 5/15/2020 5/15/2025 CD 99.577 245,000 243,964 (1,036) (46) 39573LEM6 Greenstate Credit Union
(20.4%)

5.00% 9/26/2023 9/26/2028 CD 102.841 50,000 51,400 1,400 1,184 46632FRU1 JP Morgan Chase Bank 0.70% 1/22/2021 1/22/2026 Corporate Bond AA-96.173 500,000 480,865 (19,135) 206 50625LBN2 Lafayette Federal Credit
Union

3.25% 6/15/2022 6/15/2027 CD 98.224 245,000 240,649 (4,351) 715 59013KPN0 Merrick Bank 1.10% 11/9/2021 11/9/2026 CD 95.366 245,000 233,647 (11,353) 497 70962LAS1 Pentagon Federal Credit
Union (20.4%)

0.90% 9/29/2021 9/29/2026 CD 95.386 50,000 47,674 (2,326) 456 87164X2C9 Synchrony Bank 4.60% 9/15/2023 9/15/2028 CD 101.483 245,000 248,633 3,633 1,173 88413QDL9 Third Federal Savings
Bank

3.50% 6/28/2022 6/28/2027 CD 98.722 245,000 241,869 (3,131) 728 89235MLC3 Toyota Financial Savings
Bank

0.95% 7/15/2021 7/15/2026 CD 96.088 245,000 235,416 (9,584) 380 91282CJN2 US Treasury 4.38% 12/10/2024 11/30/2028 Treasury Note 101.555 2,018,516 2,031,100 12,584 1,249 Total $ 8,659,483 $ 8,531,255
Council Agenda 5-6-2025 9.E-10
Attachment 2
Packet Page 53

City of Pismo Beach
March 31, 2025 QUARTERLY INVESTMENT REPORT
Table C: For City Pooled Funds A - Basic Data on Investments in Securities:

4.60% 3/8/2023 3/8/2028 CD 101.32 245,000 248,234 3,234 982 01664MAB2 All In Federal Credit
Union

4.40% 12/20/2022 12/20/2027 CD 100.736 245,000 246,803 1,803 903 01882MAB8 Alliant Credit Union 4.95% 12/30/2022 12/30/2027 CD 102.167 245,000 250,309 5,309 913 023135BC9 Amazon Com Inc 3.15% 3/14/2025 8/22/2027 Corporate Bond AA 97.787 291,999 293,361 1,362 783 02589ACE0 American Express
(40.24%)

2.90% 5/3/2022 4/27/2027 CD 97.651 99,000 96,665 (2,335) 666 05253JB59 Australia New Zealand 4.62% 12/16/2024 12/16/2029 Corporate Bond AA-100.571 800,392 804,568 4,176 1,630 062119BS0 Bank Five Nine (40.82%)4.60% 4/14/2023 4/13/2028 CD 101.366 100,000 101,375 1,375 1,018 062119BS0 Bank Five Nine (59.18%)4.60% 4/14/2023 4/13/2028 CD 101.366 145,000 146,972 1,972 1,018 06406RBA4 Bank New York Mellon
(67.31%)

2.05% 1/26/2022 1/26/2027 CD A 96.209 504,363 485,687 (18,675) 575 06048WS43 Bank of America Corp 2.00% 2/18/2022 8/18/2025 Corporate Bond A-99.038 500,000 495,190 (4,810) 49 06740KQE0 Barclays Bank 3.00% 5/11/2022 5/11/2027 CD 97.814 245,000 239,644 (5,356) 680 05600XQL7 BMO Harris Bank
(43.27%)

4.45% 5/24/2023 5/24/2028 CD 101.096 106,000 107,173 1,173 1,059 05580AW59 BMW Bank North
America

4.60% 3/10/2023 3/10/2028 CD 101.275 245,000 248,124 3,124 984 14042TFP7 Capital One Bank
(52.24%)

2.90% 4/27/2022 4/27/2027 CD 97.651 128,000 124,982 (3,018) 666 14042RQU8 Capital One National
(20.41%)

2.90% 4/27/2022 4/27/2027 CD 97.651 50,000 48,830 (1,170) 666 14042RQU8 Capital One National
(79.59%)

2.90% 4/27/2022 4/27/2027 CD 97.651 195,000 190,415 (4,585) 666 15118RUR6 Celtic Bank 1.35% 4/2/2020 4/2/2025 CD 99.98 245,000 244,951 (49) (89) 166756BB1 Chevron USA Inc Sr
GIBI

4.48% 3/14/2025 2/26/2028 Corporate Bond AA-100.704 401,036 402,816 1,780 971 12547CAX6 CIBC Bank USA Chicago 4.45% 4/14/2023 4/14/2028 CD 100.939 245,000 247,301 2,301 1,019 17275RBW1 Cisco Sys Inc 4.55% 3/14/2025 2/24/2028 Corporate Bond AA-100.846 200,788 201,692 904 969 17275RBX9 Cisco Sys Inc 4.75% 3/14/2025 2/24/2030 Corporate Bond AA-101.597 201,122 203,194 2,072 1,700 17325FBL1 Citibank 4.88% 12/11/2024 11/19/2027 Corporate Bond A+100.476 552,195 552,618 424 872 19058RAE1 Coastal1 Credit Union 4.15% 1/31/2024 1/31/2028 CD 100.097 245,000 245,238 238 945 19075JAB4 Cobalt Federal Credit
Union

3.60% 9/15/2022 9/15/2027 CD 98.837 245,000 242,151 (2,849) 807 20271RAV2 Commonwealth Bk
Australia N Y

4.42% 3/14/2025 3/14/2028 Corporate Bond AA-100.443 400,012 401,772 1,760 988 21688ABH4 Cooperatieve Centrale
Raiffeeis Coco

4.49% 12/11/2024 10/17/2029 Corporate Bond A+99.839 546,568 549,115 2,547 1,570 Council Agenda 5-6-2025 9.E-11
Attachment 3
Packet Page 54

City of Pismo Beach
March 31, 2025 QUARTERLY INVESTMENT REPORT
Table C: For City Pooled Funds A - Basic Data on Investments in Securities:

1.25% 1/7/2022 1/7/2027 CD 95.173 140,000 133,236 (6,764) 556 254673D94 Discover Bank 3.20% 5/19/2022 5/19/2027 CD 98.203 245,000 240,597 (4,403) 688 27004PCV3 Eaglemark Savings Bank
(80%)

3.25% 6/22/2022 6/22/2027 CD 98.206 195,000 192,484 (2,516) 722 532457CV8 Eli Lilly Co Sr 4.75% 3/14/2025 2/12/1930 Corporate Bond A+101.532 201,412 203,064 1,652 (34,837) 291916AB0 Empower Federal Credit
Union (46.94%)

5.10% 9/29/2023 9/29/2028 CD 103.173 115,000 118,652 3,652 1,187 29367RLM6 Enterprise Bank
(36.73%)

0.85% 5/18/2020 5/14/2025 CD 99.581 90,000 89,611 (389) (47) 30002CAT5 Everett Co-Operative 3.90% 1/23/2023 1/19/2027 CD 99.886 245,000 244,721 (279) 568 3130ALD76 FHLB 0.70% 2/25/2021 2/25/2026 Agency AA+96.976 500,000 484,880 (15,120) 240 3130ANSB7 FHLB 1.00% 9/17/2021 9/17/2026 Agency AA+95.656 1,000,000 956,560 (43,440) 444 3130ARGQ8 FHLB 2.88% 4/14/2022 4/14/2027 Agency AA+97.637 500,000 488,185 (11,815) 653 3130AQAU7 FHLB (14%)1.45% 12/29/2021 12/29/2026 Agency AA+95.636 140,000 133,890 (6,110) 547 3130AMS37 FHLB (20%)1.00% 6/24/2021 6/24/2026 Agency AA+96.266 400,000 385,064 (14,936) 359 3130AMCY6 FHLB (25%)1.00% 5/27/2021 5/27/2026 Agency AA+96.471 500,000 482,355 (17,645) 331 3130AMS37 FHLB (30%)1.00% 6/24/2021 6/24/2026 Agency AA+96.266 600,000 577,596 (22,404) 359 3130AMCY6 FHLB (46.7%)1.00% 5/27/2021 5/27/2026 Agency AA+96.471 934,000 901,039 (32,961) 331 3130AMS37 FHLB (50%)1.00% 6/24/2021 6/24/2026 Agency AA+96.266 1,000,000 962,660 (37,340) 359 3130ARGE5 FHLB (50%)3.00% 4/21/2022 4/21/2027 Agency AA+97.885 250,000 244,713 (5,288) 660 3130ARGE5 FHLB (50%)3.00% 4/21/2022 4/21/2027 Agency AA+97.885 250,000 244,713 (5,288) 660 3130AQAU7 FHLB (61.5%)1.45% 12/29/2021 12/29/2026 Agency AA+95.636 615,000 588,161 (26,839) 547 3130ALYC2 FHLB (75.5%)1.14% 4/29/2021 4/29/2026 Agency AA+96.894 755,000 731,550 (23,450) 303 3137HAQ74 FHLMC Multiclass Mtg 4.74% 12/13/2024 8/25/2028 MBS 101.263 554,146 556,947 2,800 1,152 3137HB3G7 FHLMC Multiclass Mtg 4.86% 12/13/2024 10/25/2028 MBS 101.635 556,682 558,993 2,311 1,213 3137HHW31 FHLMC Multiclass Mtg 5.05% 1/16/2025 11/26/2029 MBS 99.891 330,000 329,640 (360) 1,610 3137HJSF5 FHLMC Multiclass Mtg 4.82% 2/13/2025 10/25/2029 MBS 99.828 549,896 548,950 (946) 1,578 3137FRZ95 FHLMC Multiclass Mtg 1.23% 3/20/2025 2/25/1930 MBS 93.977 586,367 588,228 1,861 (34,824) 32024JAM5 First Federal Credit
Union - (21.65%)

4.40% 2/17/2023 2/17/2028 CD 100.76 53,033 53,446 413 962 32110YE84 First National Bank
America

4.60% 9/21/2023 9/21/2028 CD 101.539 245,000 248,771 3,771 1,179 Council Agenda 5-6-2025 9.E-12
Attachment 3
Packet Page 55

City of Pismo Beach
March 31, 2025 QUARTERLY INVESTMENT REPORT
Table C: For City Pooled Funds A - Basic Data on Investments in Securities:

5.00% 9/26/2023 9/26/2028 CD 102.841 195,000 200,561 5,561 1,184 427866BK3 Hershey Co 4.55% 3/14/2025 2/24/2028 Corporate Bond A 100.936 200,628 201,872 1,244 969 427866BL1 Hershey Co 4.75% 3/14/2025 2/24/1930 Corporate Bond A 101.189 200,578 202,378 1,800 (34,825) 472207AE9 Jeanne D Arc Federal
Credit Union

3.80% 9/30/2022 9/30/2027 CD 99.278 245,000 243,231 (1,769) 822 478160DJ0 Johnson Johnson 4.70% 3/14/2025 3/1/1930 Corporate Bond AAA 101.687 303,042 305,061 2,019 (34,820) 57636QBF0 Mastercard Incorporated 4.55% 3/14/2025 3/15/2028 Corporate Bond A+100.734 200,576 201,468 892 989 58404DSM4 Medallion Bank Utah 4.40% 6/16/2023 6/16/2028 CD 100.829 245,000 247,031 2,031 1,082 60425SKB4 Minnwest Bank 4.25% 5/1/2023 5/3/2027 CD 100.322 245,000 245,789 789 672 61690UJ68 Morgan Stanley Bank 3.25% 5/19/2022 5/19/2027 CD 98.295 245,000 240,823 (4,177) 688 61768ET29 Morgan Stanley Bank 4.35% 3/6/2024 3/6/2029 CD 100.778 245,000 246,906 1,906 1,345 67054NBC6 Numerica Credit Union 4.95% 11/4/2022 11/4/2027 CD 102.065 245,000 250,059 5,059 857 69371RT63 Paccar Financial Corp
Sr Nt

4.55% 3/14/2025 3/3/2028 Corporate Bond A+100.761 200,786 201,522 736 977 694231AF8 Pacific Enterprise Bank 1.35% 4/9/2020 4/9/2025 CD 99.923 245,000 244,811 (189) (82) 69506YRG6 Pacific Western Bank 1.35% 4/16/2020 4/16/2025 CD 99.862 245,000 244,662 (338) (75) 70962LAS1 Pentagon Federal Credit
Union (79.6%)

0.90% 9/29/2021 9/29/2026 CD 95.386 195,000 186,022 (8,978) 456 713448GB8 Pepsico Inc 4.60% 3/14/2025 2/7/2028 Corporate Bond A+100.914 200,070 201,828 1,758 952 79772FAG1 San Francisco Federal
Credit Union

4.35% 2/3/2023 2/3/2028 CD 100.62 245,000 246,519 1,519 948 856285K91 State Bank India 2.00% 3/23/2022 3/23/2027 CD 96.043 245,000 235,305 (9,695) 631 857449AE2 State Street 4.78% 12/11/2024 11/23/2029 Corporate Bond AA-100.947 403,640 403,788 148 1,607 88241THJ2 Texas Exchange Bank 1.00% 6/10/2020 6/13/2025 CD 99.33 245,000 243,359 (1,642) (17) Council Agenda 5-6-2025 9.E-13
Attachment 3
Packet Page 56

City of Pismo Beach
March 31, 2025 QUARTERLY INVESTMENT REPORT
Table C: For City Pooled Funds A - Basic Data on Investments in Securities:

Government Agency Securities, Bank Certificates of Deposit, Corporate Bonds, Mortgage-Backed Securities, Treasury Notes CUSIP Issuer Name Coupon Acq Date Maturity Type S&P Par Value Book Value IDC Market Value
Gain/
Loss
Days to
Stated
Maturity
912828M56 US Treasury 2.25% 12/11/2024 11/15/2025 Treasury Note 98.848 1,963,438 1,976,960 13,523 138 91282CHX2 US Treasury 4.38% 12/11/2024 8/31/2028 Treasury Note 101.465 2,017,188 2,029,300 12,113 1,158 91282CAL5 US Treasury 0.38% 12/11/2024 9/30/2027 Treasury Note 91.711 1,803,906 1,834,220 30,314 822 9128282A7 US Treasury 1.50% 12/11/2024 8/15/2026 Treasury Note 96.715 1,315,918 1,329,831 13,913 411 91282CEE7 US Treasury 2.38% 12/11/2024 3/31/2029 Treasury Note 94.309 1,396,523 1,414,635 18,112 1,370 91282CCZ2 US Treasury 0.88% 12/12/2024 9/30/2026 Treasury Note 95.559 1,886,250 1,911,180 24,930 457 91282CBC4 US Treasury 0.38% 12/12/2024 12/31/2025 Treasury Note 97.265 240,117 243,163 3,045 184 91282CFC0 US Treasury 2.63% 12/12/2024 7/31/2029 Treasury Note 94.828 1,408,008 1,422,420 14,412 1,492 9128283F5 US Treasury 2.25% 12/12/2024 11/15/2027 Treasury Note 95.93 1,424,766 1,438,950 14,184 868 91282CAD3 US Treasury 0.38% 12/12/2024 7/31/2027 Treasury Note 92.215 1,361,836 1,383,225 21,389 761 91282CKD2 US Treasury 4.25% 2/7/2025 2/28/2029 Treasury Note 101.172 483,769 490,684 6,916 1,339 917352AH9 Utah Community Credit
Union

4.50% 6/7/2023 6/7/2028 CD 102.785 245,000 251,823 6,823 1,073 92891CCP5 Vystar Credit Union 4.45% 9/30/2022 9/30/2027 CD 100.818 245,000 247,004 2,004 822 98138MCC2 Workers Federal Credit
Union

5.25% 11/15/2023 11/15/2028 CD 103.784 245,000 254,271 9,271 1,234 Total 44,471,476$ 44,365,042$
Council Agenda 5-6-2025 9.E-14
Attachment 3
Packet Page 57

PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.F
Meeting Date: May 6, 2025
TITLE:

Update on January 9, 2023 and January 12, 2017 Emergency Proclamations RECOMMENDATION:

1.Review the need for continuing currently active local emergency proclamations;

2.Provide direction to staff if desired.

DISCUSSION:

Chapter 2.32 of the Pismo Beach Municipal Code empowers the City Manager, acting as the Director of Emergency Services, to proclaim the existence of a local emergency when the City is affected by an emergency and the City Council is not in session. An emergency exists when conditions are beyond the control of the services, personnel, equipment, facilities, and existing laws of the City. The declaration is an acknowledgement of the need for additional resources and expedited procedures to deal with the emergency. The Director of Emergency Services’ declaration is subject to City Council ratification within seven days.

Currently active Emergency Declarations are those ratified by Resolution R-2023-001 on January 11, 2023, relating to winter storm damage, and by Resolution R-2017-012 on January 17, 2017, relating to winter storm damage. In accordance with Government Code Section 8630, the City Council is required to review the need for continuing the local emergency at least once every 60 days until the emergency is terminated. The following status report is provided for the Council’s information. No action is recommended, but direction may be given to staff if desired.

January 11, 2023 Proclamation: Winter Storms
The City Council declared a state of emergency on January 11, 2023, via Resolution R- 2023-001 1, ratifying the Emergency Services Director’s proclamation of a local emergency in response to the January 2023 winter storms. On January 9, 2023, the County of San Luis Obispo declared an emergency which was followed by a declaration by Governor Newsom for the region. On January 14, 2023 President Biden approved a major disaster declaration for the January storms, making federal disaster aid available.

The storms, which began the first week of January, took a toll on the community, causing conditions of peril to the safety of persons and property due to flooding, bluff erosion, strong winds and other storm related damages.

Summary of Current Events
The Pier Avenue Storm Drain Outfall site has been approved by the Federal Emergency Management Agency (FEMA) for a permanent repair project to replace the outfall pipe 1 Full URL:
https://accesspismo.pismobeach.org/WebLink/DocView.aspx?id=459337&dbid=0&repo=Laserfiche Council Agenda 5-6-2025 9.F-1
Packet Page 58

that was washed away during the storm. The City has received $620,838.75 in funding for completion of the repair project. A contract for engineering design services to prepare a construction bid package has been executed. Construction is anticipated to take place summer of 2025. Staff has also submitted a request for reimbursement of management costs that were incurred working on the disasters. The City is eligible to receive 5% of total obligations, approximately $35,000, which will be disbursed after the Pier Avenue project has been constructed.

January 12, 2017 Proclamation: Winter Storms
The Pismo Beach City Council declared a state of emergency on January 12, 2017, via Resolution R-2017-012 2, in response to the January 2017 winter storms. Shortly after the Council’s declaration, the County of San Luis Obispo declared an emergency which was followed by a declaration by Governor Jerry Brown for the region. On February 14, 2017 and March 16, 2017 the President declared a major disaster for the early and late January storms, making federal disaster aid available. The storms, which began the first week of January, took a toll on the community, culminating with a Caltrans storm drain failure on Highway 101, which caused flooding of two hotels on Price Street, blockage of the City’s Franklin storm drain outfall and debris scattered along Highway 101, Price Street and sidewalk, on Franklin Drive and various private parcels on January 20, 2017.

Summary of Current Events
Caltrans approved Advance Construction (AC) funding for the Cliff Avenue and Ocean Boulevard site on October 22, 2024. FHWA will federalize the funds at a future date. The City is eligible to begin reimbursable work now and will be able to submit for reimbursement once the funds have been federalized. Staff is working to obtain necessary City permits prior to advertising for construction bids. It is anticipated that construction will take place in 2025.

FISCAL IMPACT:

There is no direct fiscal impact from this report.

January 2023 Winter Storms
The cost of damage from the January 2023 storms is estimated to be about $26 million.

January 2017 Winter Storms
The cost of damage from the January 2017 storms is approximately $12 million.

ATTACHMENTS:

None.

Prepared by: Erin Olsen, Senior Management Analyst
Submitted by: Erica Inderlied, City Clerk
City Manager Approval:
2 Full URL:
https://accesspismo.pismobeach.org/WebLink/DocView.aspx?id=107586&dbid=0&repo=Laserfiche Council Agenda 5-6-2025 9.F-2
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PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.G
Meeting Date: May 6, 2025

TITLE:

Records Retention Schedule Update Relating to Police Department Video and Audio Recordings
RECOMMENDATION:

Adopt a Resolution approving updated Records Retention Schedule entries pertaining to Police Department video and audio recordings.

DISCUSSION:

The City’s Records Retention Schedule is a policy document that establishes the duration of retention for the many types of records kept and maintained by the City. The policy is updated periodically to reflect changing practices, operational needs, and legal requirements. The schedule was last updated in 2019 by Resolution R-2019-1011.

How Retention Periods are Determined
Retention periods for each “record series” (type of record) depend on a number of factors.

For purposes of the City’s policies, the legal minimum retention period for each record series, which may be prescribed by federal and/or state laws or regulations, is used as the starting point.

Then, in some cases an administrative decision is made to retain the records for longer than legally required, either because there is an operational need for the records that extends beyond the legal minimum, or to facilitate ease of administration (for example, related record series may be assigned matching retention periods so that they may be maintained and destroyed on a synced schedule). Records retention periods are commonly expressed as “current year” (CY, the year in which the record is created) plus a number of years of retention. For example, if a record series assigned a retention period of current year plus two years (CY+2) is created in June 2025, the record will be eligible for destruction on January 1, 2028, as shown in Table 1 below:

Table 1. Example Retention Periods and Associated Calculations Date Record
is Created
Assigned
Retention
Policy
“Current
Year”
Duration of
Additional Retention
Eligible
Destruction
Date
June 15, 2025 CY+2 2025 Calendar years
2026 and 2027 January 1, 2028
December 1,
2025 CY+4 2025 Calendar years 2026,
2027, 2028 and 2029 January 1, 2030
1 Full URL: https://accesspismo.pismobeach.org/WebLink/DocView.aspx?id=242541 Council Agenda 5-6-2025 9.G-1
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In cases where the operational need to retain a certain type of record extends beyond the legal minimum, the assigned retention policy must balance the operational and evidentiary value of the record against other considerations, such as file storage space.

Current Updates Needed
The legislative, operational, and technological landscape around public safety in general, and law enforcement specifically, continually evolves. This means that, over time, retention periods for related record series must be established, and periodically adjusted, to reflect new types of technology, operational practices, and applicable legal requirements.

The records retention schedule is divided by functional area, and the portion assigned to the Police Department does not currently account for certain newer types of records that are used by the Department; in addition, refinements are needed to more accurately reflect modern practices relating to various video and audio records used or maintained by the Department. These updates are outlined below.

Surveillance Recordings
Current Policy:

The adopted retention schedule only accounts for surveillance recordings of Police facilities, such as parking lot surveillance, prescribing a retention period of current year plus two years (CY+2). The policy erroneously indicates that Government Code Section 34090.6 prescribes a 100-day retention period for these records.

Proposed Policy:

The City’s use of community surveillance cameras (“ComCams”) has greatly expanded since the adoption of the prior retention policy; in addition, a number of interior and exterior surveillance cameras have been added to City facilities for purposes such as ballot box security. Although not all surveillance footage is gathered or used for law enforcement purposes, all surveillance footage is maintained in a unified system that is primarily within the custody of the Police Department, and this records schedule entry must be refined to account for the greater volume and wider variety of surveillance recordings housed there.

In the event surveillance footage is found to depict events that are the subject of a law enforcement investigation, the relevant footage is booked into evidence as part of the case file, and will be retained for the same duration as the rest of the file. Similarly, in the event surveillance footage is found to depict events that gave rise to a claim or lawsuit, the footage is filed with the case file and retained for the duration of the entire file.

For all footage not archived with a case file, staff recommends that the retention period be revised to current year plus one year (CY+1). This retention period meets the legal minimum under Government Code Section 34090.6 that such recordings be kept for one year. Video recordings are some of the largest files that the City is required to maintain, and due to the high volume of footage generated by the cameras running twenty-four Council Agenda 5-6-2025 9.G-2
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hours per day, longer retention is not recommended due to the extensive file storage space required to house the recordings.

The strike-and-underscore revisions to this records schedule entry are shown in Table 2 below.

Table 2. Proposed Revisions to Surveillance Records Retention License Plate Recognition (ALPR) Data
Current Policy:

The adopted retention schedule does not contain an entry specifying a retention period for automated license plate recognition (ALPR) data.

Proposed Policy:

Since the adoption of the existing retention schedule, the City has deployed automated license plate recognition (ALPR) technology as a crime prevention and investigatory tool.

As with surveillance footage, evidentiary ALPR records are booked into a case file and retained along with the remainder of that file.

Staff recommends that non-evidentiary ALPR imagery be added to the retention schedule and assigned a retention period of current year plus one year (CY+1). This retention period meets the legal minimum under Government Code Section 34090.6 that routine video recordings be kept for one year. Although the ALPR system does not generate video recordings, this statute has been determined to be the closest analogous statute, in that static ALPR images are a form of “routine monitoring.” The strike-and-underscore revisions to this records schedule entry are shown in Table 3 below.

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Table 3. Proposed Revisions to ALPR Records Retention
911 Call Audio & Police Radio Recordings
Current Policy:

The adopted retention schedule does not contain an entry specifying a retention period for 911 call audio or Police radio recordings.

Proposed Policy:

Government Code Section 34090.6 prescribes a retention of 100 days for “routine” “recordings of telephone and radio communications.” As with the other types of records described in this report, certain 911 call audio recordings may be booked into evidence.

In cases where the audio recordings are not booked into evidence, staff recommends that they be retained for six months for ease of administration.

The strike-and-underscore revisions to this records schedule entry are shown in Table 4 below.

Table 4. Proposed Revisions to 911 Audio Records Retention Body-Worn Camera and Dashboard Camera Recordings
Current Policy:

The adopted retention schedule prescribes a CY+2 retention period for all Police Department body-worn camera (bodycam) footage and all dashboard camera (dashcam) footage. Again, the policy erroneously indicates that Government Code Section 34090.6 prescribes a 100-day retention period for these records.

Proposed Policy:

The adopted retention schedule does not differentiate between bodycam and dashcam footage that is evidentiary (booked into a case file) vs. non-evidentiary (routine recording Council Agenda 5-6-2025 9.G-4
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not known to depict a crime other incident giving rise to an investigation). Staff recommends that the retention schedule be revised to indicate that evidentiary footage will be retained with the relevant case file, while non-evidentiary footage will be retained for current year plus two years (CY+2). This retention period meets the legal minimum under Government Code Section 34090.6 that such recordings be kept for one year.

Unlike surveillance cameras, bodycams and dashcams are not generating footage twenty-four hours per day; in addition, bodycam and dashcam footage is more likely to have evidentiary value, and as such, staff has determined that two-year retention for these records is justified.

Finally, California Penal Code specifies that logs of system access and footage deletion be kept permanently, and as such staff recommends adding that explicit requirement to the retention policy. The strike-and-underscore revisions to this records schedule entry are shown in Table 5 below.

Table 5. Proposed Revisions to Bodycam & Dashcam Records Retention Conclusion and Recommendation
In order to reflect modern technological and operational practices, staff recommends that the City Council adopt a resolution (Attachment 1) updating the City’s Records Retention Schedule as it pertains to Police Department video and audio recordings. This update will serve as a supplement to the remainder of retention schedules adopted by Resolution R- 2019-101.

FISCAL IMPACT:

There is no fiscal impact associated with staff’s recommendation. Reducing the retention period for non-evidentiary surveillance footage may realize long-term cost savings due to reduction in the amount of storage space required.

ATTACHMENTS:

1. Resolution

1.A. Exhibit of Updated Entries
Submitted by: Erica Inderlied, City Clerk
City Manager Approval:

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RESOLUTION NO. R-2025-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,

CALIFORNIA APPROVING UPDATED RECORDS RETENTION SCHEDULE

ENTRIES PERTAINING TO POLICE DEPARTMENT VIDEO AND AUDIO

RECORDINGS
WHEREAS, the City's Records Retention Schedules were last revised and approved by Resolution R-2019-101; and
WHEREAS, an amendment to the Records Retention Schedule entries for Police Department video and audio recordings is now recommended in order to reflect contemporary operational and technological practices; and WHEREAS, the adoption and implementation of records retention policies is an important risk management measure and the schedules, as part of an overall records management program, are expected to create efficiency, conserve resources, and reduce costs.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby updates the Records Retention Schedules as follows:

1.Entries for Surveillance Recordings (PD-01-180) and Body Camera and Dash Camera Recordings (PD-06-070) are hereby revised as depicted in Exhibit A.

2.New entries for License Plate Recognition (ALPR) Data (PD-01-185) and 911 Call Audio & Police Radio Recordings (PD-03-045) are hereby added as depicted in Exhibit A.

3.All other components of the Records Retention Schedule and associated destruction policies shall remain in effect, as adopted by Resolution R-2019-101.

UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 6th day of May 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 5-6-2025 9.G-6
Attachment 1
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IN WITNESS WHEREOF, I have hereunto set my hand on _______________________. ________________________
Erica Inderlied, City Clerk
Council Agenda 5-6-2025 9.G-7
Attachment 1
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Function Group Series
Code Series Name Description of
Documents
Office of
Record
Special
Attributes
Media
Format
Total
Required
Retention
Citations & Legal Basis
PD
Police
-01
PD Admin
PD-01-180 Video Surveillance
Recordings
Includes: Comcams
(intersection cameras,
downtown surveillance,
other exterior
surveillance), exterior City
facility surveillance, and
interior City facility
surveillance. Recordings
that are not attached to a
law enforcement case file.

Admin EL CY+1 GC 34090.6; one year for recordings of routine video monitoring.

Administrative decision: Retain for current year plus one year, to ensure that surveillance that captures critical events, such as losses leading to claims or litgation, can be pulled for investigatory purposes.

PD
Police
-01
PD Admin
PD-01-185 License Plate
Recognition (ALPR)
Data
ALPR data collected
including still images,
stored in the Vigilant
system, that are routine
and have not been
booked into evidence or
otherwise attached to a
case file.

Admin EL CY+1 GC 34090.6; one year for recordings of routine video monitoring.

PD
Police
-03
Records
PD-03-045 911 Call Audio &
Police Radio
Recordings
Recordings not booked
into evidence.

Records EL 6 months GC 34090.6: 100 days for routine daily recordings of telephone and radio communications
State of California Guidelines; 180 days for audio, telephone and radio communication tapes, with exceptions of recordings pertaining to GC 34090.6
Administrative Decision: Retain for six months for ease of administration.

PD
Police
-06
Property &
Evidence
PD-06-070 Body Camera &
Dash Camera
Recordings
Evidentiary (booked into
evidence as part of a case
file)
Non-evidentiary (not
booked into evidence)
Logs of access and
deletion
Property
Admin
Admin
EL
EL
EL
Retained
with case
file
CY+2
P
GC 34090.6; one year for recordings of routine video monitoring.

PC 832.18(b): Minimum 60 days for nonevidentiary BWC footage; Minimum of two years for BWC footage depicting use of force, OIS, arrest, detention, or relating to a complaint. Permanent retention of access and deletion logs.

Administrative Decision: Retain non-evidentiary footage for current year plus two years to aid in investigations that may arise unrelated to LE case files.

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Attachment 1.A
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PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.H
Meeting Date: May 6, 2025

TITLE:

Purchase of Three Vehicles for Public Works
RECOMMENDATION:

DISCUSSION:

Staff recommends the replacement of three Public Works Department Facilities Division Parks vehicles due to their advance age, poor condition, and increasing maintenance needs. These vehicles—ranging in age from 21 to 25 years—have significant amounts of corrosion and/or mechanical problems that limit their reliability and efficiency. Upon replacement, all three vehicles will be removed from service and auctioned. The vehicles currently proposed for replacement are:
o PK 031: 2003 Ford F-250 with 116,598 miles
o PK 013: 2001 Ford F-350 with 115,560 miles
o PK 994: 1994 Ford F-350 with 98,247 miles
Due to current market conditions, staff is unable to solicit quotes from a dealer, wait for Council authorization, and still secure the vehicle for purchase. Additionally, staff confirmed with the National Auto Fleet Group that 2025 Chevy and Ford vehicles are no longer available through Sourcewell, a competitively bid cooperative purchasing agreement. Pricing for 2026 models is not expected until late May or June 2025, and even then, the estimated lead time for delivery would be at least six months. Given the limited availability and extended timelines for vehicle procurement, staff recommends that the Council authorize the future purchase of the three replacement vehicles to ensure timely acquisition.

Staff has researched quotes for these replacements and expects the new vehicles to cost $95,000 for truck PK 013 (including upfitting) and $95,000 for PK 994 (including upfitting).

The upfitting is to be purchased and installed by a separate vendor(s) or may be done in- house. Upfitting consists of safety lighting, tool storage, and radio equipment. To eliminate the delay in receiving vehicles and lock in reasonable prices now, staff recommends that the City purchase replacements for PK 013 and PK 994 from a dealer’s existing stock, then send the vehicles out to install the body modifications or upfit them in house. For the PK031 replacement, a dump truck can be built to specifications or purchased from a dealer, placing its cost in the $105,000 range with upfitting.

Staff recommends the City Council:
Budget $105,000 for PK 031 and $95,000 each for PK 013 and PK 994 in FY 2025, and
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Authorize the future vehicle purchases up to a combined $295,000 from vendors with vehicles available for immediate delivery.

A summary of estimated costs and details are summarized in Table 1.

Table 1: Vehicle Purchases
Vehicle No Vehicle Type Estimated Total
Cost
PK 013 F250 service 4x4 $95,000
PK 994 F350 service 4x4 $95,000
PK 031 F350 Dump 4x4 $105,000
Conclusion and Recommendation
Staff recommends the Council adopt a Resolution (Attachment 1) authorizing the future purchase of three replacement vehicles for the Public Works Department in an amount not to exceed the approved budget for each vehicle, and appropriating related budget adjustments.

FISCAL IMPACT:

The fiscal impact of adopting the subject Resolution is an additional $295,000 in FY 2025 from the Motor Vehicle Replacement (MVR) Fund, supported by the MVR Fund available fund balance.

Staff recommends that Council appropriate $105,000 for PK031 and $95,000 each for PK013 and PK994 in the MVR Fund Cap Outlay-Automotive account in FY 2025.

Table 2. Recommended Public Works Department Vehicle Purchases Vehicle No Type Totals
PK 013 F250 service 4x4 $95,000
PK 994 F350 service 4x4 $95,000
PK 031 F350 Dump 4x4 $105,000

ATTACHMENTS

1. Resolution
Prepared by:

Mark Wilson, Facilities Manager
Submitted by: Rosemarie Gaglione, P.E., Public Works Director City Manager Approval:

Council Agenda 5-6-2025 9.H-2
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RESOLUTION NO. R-2025-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,

CALIFORNIA AUTHORIZING THE FUTURE PURCHASE OF THREE
REPLACEMENT VEHICLES (PK 013, PK 031, AND PK 994) FOR THE PUBLIC WORKS DEPARTMENT FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $295,000, AND APPROPRIATING RELATED BUDGET ADJUSTMENTS IN FISCAL YEAR 2025 WHEREAS, the Public Works Department has identified three vehicles within its fleet that have reached the end of their effective service life and are no longer cost-effective to maintain or operate; and
WHEREAS, the continued operation of reliable and safe vehicles is essential to the efficient delivery of public services by the Public Works Department; and WHEREAS, the replacement of these vehicles is consistent with the Department’s fleet management and capital improvement plans; and
WHEREAS, due to market conditions, limited availability, and extended lead times, City staff request Council authorization for the future purchase of three replacement vehicles in advance to ensure timely acquisition.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the future purchase of three replacement vehicles for the Public Works Department Facilities Division Parks Activity for a total not-to-exceed amount of $295,000 as listed in the table below:

Vehicle No. Vehicle Type Estimated Total Cost
PK 994 1994 F350 $95,000
PK 031 2000 F250 $95,000
PK 013 2003 F250 $105,000
BE IT FURTHER RESOLVED that City Council of the City of Pismo Beach hereby appropriates $105,000 for PK 031 and $95,000 each for PK 013 and PK 994 in the Motor Vehicle Replacement Fund Cap Outlay-Automotive account in Fiscal Year 2025.

UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 6th day of May 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

Council Agenda 5-6-2025 9.H-3
Attachment 1
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Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
IN WITNESS WHEREOF, I have hereunto set my hand on _______________________. ________________________
Erica Inderlied, City Clerk
Council Agenda 5-6-2025 9.H-4
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PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #11.A
Meeting Date: May 6, 2025

TITLE:

New Conditional Use Permit Fee for Massage Establishments Effective July 5, 2025 RECOMMENDATION:

1. Conduct a Public Hearing to receive input from the public on the proposed user fee;

2. Adopt a Resolution adding a new Conditional Use Permit for Massage Establishment Fee to the fee schedule adopted by Resolution R-2025-013, effective July 5, 2025.

DISCUSSION:

The purpose of this public hearing is to review the proposed Conditional Use Permit for Massage Establishment fee, which has been updated based on Council direction provided at the April 1, 2025 City Council meeting; open the public hearing for public comment; and review, modify, and approve the resolution (Attachment 1) adding a new Conditional Use Permit for Massage Establishment fee.

The City charges user fees to individuals or groups for the use of City facilities, resources, or services. As part of the City’s cost recovery strategy, user fees help fund programs and services that provide a private benefit rather than a direct, citywide benefit. Without appropriate cost recovery, general tax revenues would subsidize private benefits, limiting funds available for essential community-wide services such as public safety and community programs.

The general standard is that individuals or groups who receive a private benefit from a service should pay 100% of cost. However, the City may choose to subsidize certain fees for policy reasons, such as encouraging participation in public programs, ensuring compliance when cost is prohibitive, and promoting access to essential services.

City Council Direction
On April 1, 2025, the City Council gave direction to reduce the Conditional Use Permit (CUP) fee for just Massage Establishments from $4,974 to $500. Because the existing Conditional Use Permit fee does not distinguish between types of uses, a new fee must be added to the schedule in order separately lower the CUP fee for Massage Establishments.

The proposed reduction in the CUP fee for Massage Establishments reflects a policy choice to reduce barriers for Massage Establishments entering the city of Pismo Beach.

California Government Code Section 66000 et seq. requires that these types of fees shall be effective no sooner than 60 days following the final action on the adoption of the fee.

As such, this proposed fee, if approved by Council resolution, would be effective July 5, 2025.

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Conclusion and Recommendation
Staff recommends that the Council:
Conduct a Public Hearing to receive input from the public on the proposed user fees; and
Adopt a Resolution adding a new Conditional Use Permit Fee for Massage Establishments to the fee schedule adopted by Resolution No. R-2025-013, effective July 5, 2025.

FISCAL IMPACT:

The fiscal impact of adopting the attached resolution creating a new CUP for Massage Establishment Fee is a reduction of $4,474 per applicant compared to paying the current CUP fee, resulting in reduced General Fund fee revenues. While the City’s cost to process each CUP for Massage Establishments remains unchanged, approximately 90% of that cost would be absorbed by the General Fund. This action shifts a portion of the cost from individual applicants to the broader tax base, effectively providing a targeted subsidy to support Massage Establishments.

Each year starting with July 1, 2026, the CUP for Massage Establishment fee is proposed to be increased by the amount of annual increase in the Consumer Price Index—U (Los Angeles Long Beach-Anaheim, CA All Urban Consumers) as reported for the twelve months from February of the previous year to February of the current year.

ATTACHMENTS:

1. Resolution
Prepared by:

Nadia Feeser, Administrative Services Director
Scot Graham, Community Development Director
Submitted by:

Nadia Feeser, Administrative Services Director
City Manager Approval:

11.A-2Council Agenda 5-6-2025
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RESOLUTION NO. R-2025-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,

CALIFORNIA ADDING A NEW CONDITIONAL USE PERMIT FOR MASSAGE

ESTABLISHMENT FEE TO THE FEE SCHEDULE ADOPTED BY RESOLUTION R-2025-013, EFFECTIVE JULY 5, 2025
WHEREAS, the City of Pismo Beach has conducted an extensive and exhaustive analysis of its services, the costs reasonably borne of providing those services, the beneficiaries of those services, and the revenues produced by those paying fees and charges for special services; and
WHEREAS, the City wishes to comply with both the letter and the spirit of Article XIIIB of the California Constitution and limit the growth of taxes; and WHEREAS, the City desires to establish a policy of recovering the full costs reasonably borne of providing special services of a voluntary and limited nature, such that general taxes are not diverted from general services of a broad nature and thereby utilized to subsidize unfairly and inequitably such special services; and WHEREAS, notice of public hearing has been provided per California Government Code Section 6062a, oral and written presentations made and received, and the required public hearing held; and
WHEREAS, the City may choose to subsidize certain fees for policy reasons, such as encouraging participation in public programs, ensuring compliance when cost is prohibitive, promoting access to essential services, and reducing barriers to small businesses; and
WHEREAS, a schedule of fees and charges to be paid by those requesting such special services need be adopted so that the City might carry into effect its policies; and WHEREAS, it is the intention of the City Council to add a new Conditional Use Permit for Massage Establishments at $500 per permit to the fee schedule adopted by Resolution R-2015-013.

NOW THEREFORE, the City Council of the City of Pismo Beach hereby resolves as follows:

1. Fee Schedule Adoption. The City Council approves a Conditional Use Permit for Massage Establishment fee, effective July 5, 2025, in the amount of $500 per application. The City Council specifically finds that the fees adopted are reasonable and do not exceed the cost of providing the services.

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2. Collection and Listing of Fees. The Conditional Use Permit for Massage Establishment fee is hereby directed to be computed by and applied by the various City departments, and to be collected by the City Administrative Services Department for the herein listed special services when provided by the City or its designated contractors. The Conditional Use Permit for Massage Establishment fee shall be charged and collected for the enumerated services.

3. Separate Fee for Each Process. The fee set forth by this resolution is for each identified process; additional fees shall be required for each additional process or service that is requested or required. Where fees are indicated on a per-unit of measurement basis the fee is for each identified unit or portion thereof within the indicated ranges of such units.

A. Added Fees and Refunds. Where additional fees need to be charged and collected for completed staff work, or where a refund of excess deposited monies is due, and where such charge or refund is ten dollars ($10.00) or less, a charge or refund need not be made.

5. Interpretations. This resolution may be interpreted by the several City department heads in consultation with the City Manager and, should there be a conflict between two fees then the lower in dollar amount of the two shall be applied.

A. It is the intention of the City Council to review the fees and charges as determined and set out herein based on the City’s next Annual Budget and all the City’s costs reasonably borne as established at that time and, as and if warranted, to revise such fees and charges based thereon.

6. Constitutionality. If any portion of this resolution is declared invalid or unconstitutional then it is the intention of the City Council to have passed the entire resolution and all its component parts, and all other sections of this resolution shall remain in full force and effect.

7. Listing of Fees. A copy of the User Fee Schedule that includes the Conditional Use Permit for Massage Establishment fee shall be maintained in the Administrative Services Department Office and in the City Clerk’s files for review by the public during business hours.

8. Effective Date. This resolution shall go into effect immediately, and the fee adopted hereby shall go into full force and effect on July 5, 2025.

BE IT FURTHER RESOLVED that the Conditional Use Permit for Massage Establishment fee shall be increased by the amount of annual increase in the Consumer Price Index—U (Los Angeles-Riverside-Orange County, CA All Urban Consumers) as reported for February of each year, effective July 1, 2026, and each year thereafter on July 1st.

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UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 6th day of May 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

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Attachment 1
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Pismo Beach City CouncilMay 6, 2025

Pismo Beach City Council
May 6, 2025