PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item 9.C
Meeting Date: May 20, 2025
TITLE:
Amendment #1 to the Agreement with Jason Addison Smith Consulting Inc. (JAS Pacific) for Building Division Services
RECOMMENDATION:
Adopt a Resolution authorizing the City Manager to execute Amendment #1 to the agreement with JAS Pacific in the amount of $145,000 and extending the contract through Fiscal Year 2026 for professional Building Division services.
DISCUSSION:
The City originally entered into a contract in the amount of $100,000 with JAS Pacific for building plan check service on September 6, 2024, with a contract expiration date of June 30, 2025. Plan check expenses for fiscal year (FY) 2025 are expected to exceed the original $100,000 contract amount by approximately $45,000 and given the current contract expires at the end FY 2025, staff recommends extending the contract through FY 2026. The cost of extending the contract through FY 2026 is an additional $145,000 for a contract amendment amount of $145,000 and total overall contract amount of $245,000.
JAS Pacific has been in operation for thirty years and has extensive experience providing Building Division services to jurisdictions on the central coast and their staff is familiar with the City’s processes, procedures, and the local building code. The scope of the current contract covers a wide range of Building Division services, designed to be available to support any function of the Building Division when workload exceeds staff capacity. Services available under the scope of the current contract include plan check, inspection, and Permit Tech services.
Current Building Division staffing levels include one full-time Building Official, one full-time Permit Technician, one part-time Permit Technician, and one full-time Inspector, which under the current workload is insufficient to keep up with building permit plan check needs. The high volume of electronic submittals has created a need to augment plan check services through use of the JAS Pacific outside plan check service.
Staff expects the demand for building permit plan review services to remain at current levels for the remainder of FY 2025 and FY 2026. The Council-approved fee structure supports the City’s full cost to provide these services. The Building Division FY 2025 budget has sufficient funds to cover the additional $45,000 for the remainder of FY 2025 and the draft Building Division budget for FY 2026, if approved by Council, would have sufficient funds to cover the additional $100,000 for FY 2026. The contract is structured such that the contract amount is a “not-to-exceed” amount and the City only pays for those services requested and rendered, meaning the City is not obligated to pay the full contract amount if corresponding service are not requested The Building Division collects Council Agenda 5-20-2025 9.C-1
sufficient plan check fees to cover the cost of the proposed Amendment 1 to the JAS Pacific contract.
Conclusion and Recommendation
Due to current and anticipated volumes of submittals in the Building Division, the City is in need of additional contract Building Division plan check services to continue to provide a high level of service. Staff recommends that the Council adopt a Resolution (Attachment 1) authorizing the City Manager to execute Amendment #1 (Attachment 2) to the Agreement with JAS Pacific, which will allocate additional funding in the amount of $145,000 for these services through FY 2026.
FISCAL IMPACT:
The fiscal impact of adopting the Resolution approving Amendment #1 with JAS Pacific is $145,000. This amount is budgeted in the General Fund Community Development Department’s Building Division Professional Services account, with $45,000 in FY 2025 and $100,000 in FY 2026. This amendment increases the total contract amount from $100,000 to $245,000. This additional cost will be fully covered by building plan check fees already in the City’s Fee Schedule.
ATTACHMENTS:
1.Resolution
2.Amendment #1
Submitted by:
Scot Graham, Community Development Director
City Manager Approval:
Council Agenda 5-20-2025 9.C-2
RESOLUTION NO. R-2025-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT #1
TO THE AGREEMENT WITH JASON ADDISON SMITH CONSULTING (JAS PACIFIC) INC. IN THE AMOUNT OF $145,000 EXTENDING THE CONTRACT THROUGH FISCAL YEAR 2026 FOR PROFESSIONAL BUILDING DIVISION
SERVICES
WHEREAS, the City entered a contract with JAS Pacific to provide personnel with a high level of skill and experience for construction plan check services to the City of Pismo Beach, specifically tailored to the City and its needs; and WHEREAS the City’s current contract in the amount of $100,000 with JAS Pacific was executed on September 6, 2024, and is set to expire on June 30, 2025; and WHEREAS, Building Division staffing levels are designed to support the basic need for services, to be supplemented by contract services when needed; and WHEREAS, the City expects the demand for building permit plan reviews to remain at the high level experienced in recent fiscal years, exceeding the capacity of the current Building Division staffing level; and
WHEREAS, the Council-approved fee structure supports the City’s full cost to provide development review services, which are reflected in the General Fund budget; and WHEREAS, the Fiscal Year (FY) 2025 General Fund Community Development Department professional services account has sufficient funds to support these services and the FY 2026 Proposed Budget includes sufficient funds to support these services; and
WHEREAS, amendment of the current contract with JAS Pacific to allocate additional funding to the contract will allow JAS Pacific to provide the City with the level of contract services needed to support current and anticipated Building Division activity levels.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to execute Amendment #1 to the agreement with Jason Addison Smith Consulting Services, Inc., dba JAS Pacific, in substantially the form attached to staff’s report dated May 20, 2025, for building permit plan check review in an amount of $45,000 for the remainder of FY 2025 and $100,000 in FY 2026, for a resulting contract total of $245,000.
UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 20th day of May 2025, by the following vote:
Council Agenda 5-20-2025 9.C-3
Attachment 1
AYES:
NOES:
ABSENT:
ABSTAIN:
RECUSED:
Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Pismo Beach, California, on _______________________. ________________________
Erica Inderlied, City Clerk
Council Agenda 5-20-2025 9.C-4
Attachment 1
AMENDMENT # 1
to the
September 6, 2024 AGREEMENT BETWEEN THE CITY OF PISMO BEACH AND JASON ADDISON SMITH CONSULTING SERVICES INC. DBA JAS PACIFIC Pursuant to the September 6, 2024 Agreement for Professional Services between the City of Pismo Beach, hereinafter referred to as “City,” and Jason Addison Smith Consulting Services Inc., dba JAS Pacific, hereinafter referred to as “Vendor,” City and Vendor hereby agree as follows:
1.Additional services shall be performed as set forth in the proposal dated May 9, 2025, which is attached hereto and by this reference made a part hereof.
2.Compensation for and timing of the additional services shall be as set forth in the referenced proposal. Compensation for the additional services shall not exceed the amount of one hundred forty-five thousand dollars ($145,000.00), without prior written approval of the City.
3.The revised fee under the September 6, 2024 contract, plus this addendum, is two hundred forty-five thousand dollars ($245,000.00).
4.The term end date of the agreement is hereby revised to June 30, 2026.
5.All other provisions of the subject agreement between City and Vendor shall remain in full force and effect.
CITY:
City of Pismo Beach, a Municipal Corporation
Signed:
Name: Scot Graham
Title: Community Development Director
Dated: ________________________________
Signed:
Name: Jorge E. Garcia
Title: City Manager
Dated: ________________________________
ATTEST:
Signed:
Name: Erica Inderlied
Title: City Clerk
APPROVED AS TO FORM:
Signed:
Name: David M. Fleishman
Title: City Attorney
VENDOR:
Jason Addison Smith Consulting Services Inc.,
dba JAS Pacific
Signed:
Name: Rajesh Patel
Title: President
Dated: ________________________________
Address for giving notice:
(if changed from prior agreement)
______________________________________
______________________________________
Email address for official communications:
(if changed from prior agreement)
______________________________________
Vendor Representative:
(if changed from prior agreement)
Name/Title: ____________________________
Attachment: Scope/Cost Proposal
Council Agenda 5-20-2025 9.C-5
Attachment 2
CITY OF PISMO BEACH
Building Division
Contract Amendment No.1
City of Pismo Beach
SUBMITTED BY
JAS PACIFIC
843 7th Street Suite E • Paso Robles, CA 93446
800.818.3677 • jaspacific.com
Council Agenda 5-20-2025 9.C-6
Attachment 2
April 29, 2025
Scot Graham
Community Development Director
City of Pismo Beach
760 Mattie Road
Pismo Beach, CA 93449
Re: JAS Pacific Professional Services for the City of Pismo Beach proposed Contract Amendment No. 1 Dear Mr. Graham,
JAS Pacific is pleased to provide our proposal to amend our contract to increase the Vendor Fees from $100,000 to $245,000 to continue providing professional services for the City of Pismo Beach through the remainder of FY24/25 and for FY 26.
JAS Pacific is a comprehensive provider of building and safety services, with a strong focus on plan review, permit center operations, Building Official, inspection, clerical support, and specialized management services. We are pleased to offer the City of Pismo Beach expert and timely plan review services, ensuring that construction projects comply with your adopted building standards in a timely and professional manner. Our commitment extends to providing responsive, cost-effective services and thorough customer support for the city, its residents, businesses, and developers.
We currently serve local and regional governmental entities across the state, handling plan review processes like those required for Pismo Beach. Our staff’s extensive experience with the City of Pismo Beach and other jurisdictions on the central coast such as Morro Bay, Paso Robles, San Luis Obispo, Santa Maria, Ventura, and the Cities and Counties of San Luis Obispo and Santa Barbara, ensure we bring the regional expertise and code knowledge to handle your plan review needs effectively. JAS Pacific is highly regarded for its organizational and operational excellence with no known conflicts of interest regarding this proposed work.
Our team offers a wealth of expertise in plan review services, with professionals experienced at all levels of local government.
This diverse and skilled team ensures efficient service delivery and effective management of construction permits tailored to Pismo Beach’s requirements. Bryan Spain will maintain services as our Project Manager and the City will benefit from Mr.
Spain’s proven track record with the City of Pismo Beach and his extensive experience throughout California.
With our local San Luis Obispo County select staffing living on the Central Coast, we can remain available for meetings at the City with appropriate notice. Scott Martini, Regional Manager, will serve as the City’s primary contact. He will ensure that all services are provided in a timely and efficient manner. His contact information is provided below:
Scott Martini, PE - Primary Contact/Regional Manager
805.674.6163 cell - [email protected]
Please feel free to contact Mr. Martini with any questions or comments you may have regarding our proposal or this amendment.
We are excited to continue providing top notch building-related services for the City of Pismo Beach. If you should have any questions for me, feel free to contact me directly at 626.625.4233.
Respectfully,
Raj Patel, P.E.
President
JAS Pacific
201 North Euclid Ave, CA 91786
Office: 800.818.3677 • Mobile: 626.625.4233
[email protected]
Council Agenda 5-20-2025 9.C-7
Attachment 2