PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.F
Meeting Date: August 5, 2025
TITLE:
Memorandum of Understanding with the California Joint Powers Insurance Authority for ADA Assistance Program
RECOMMENDATION:
Adopt a Resolution authorizing the City Manager to enter into a Memorandum of Understanding (MOU) with the California Joint Powers Insurance Authority (CJPIA) for the CJPIA’s ADA Assistance Program.
DISCUSSION:
In July of 2014, the City Council authorized an agreement with Disability Access Consultants (DAC) for a comprehensive inspection and evaluation of City facilities, programs, services, and activities for compliance with the Americans with Disabilities Act (ADA). This effort resulted in the development of an ADA Transition Plan, which identified construction-related accessibility barriers as well as programmatic and service-level barriers.
The plan was incorporated into DAC’s web-based software, DACTrak, which is used to manage and update the transition plan, project costs and document progress in addressing identified barriers. Since the plan was completed in 2014, the City has made significant improvements to City facilities including the Pier Plaza and Shell Beach Streetscape Projects as well as the 2022 Paving Project. These extensive updates necessitate a re-evaluation of the City’s ADA compliance to ensure the Transition Plan remains current and meets the requirements of Title II of the ADA. Title II mandates that public entities maintain up-to-date Self-Evaluations and Transition Plans to identify and address accessibility barriers.
To assist in completing the update, staff contacted the California Joint Powers Insurance Authority (CJPIA) to participate in its ADA Assistance Program. This program provides member agencies with access to discounted consulting services for ADA compliance efforts, including self-evaluations, facility inspections, and plan updates. As part of the program, DAC through an existing agreement with CJPIA has provided a proposal to complete the Self-Evaluation and Transition Plan Update for $156,100. The scope of work includes inspections of all City facilities, review of programs and services, and updates to the City’s DACTrak database to reflect current conditions.
To participate in this program, the City must enter into an MOU with CJPIA (Attachment 2). Under the terms of the MOU, DAC’s costs will be billed directly to CJPIA. CJPIA will then invoice the City for the total project cost, minus a $23,500 contribution from CJPIA’s ADA Assistance Program funds, resulting in a net cost to the City of $132,600.
Once complete, the Self-Evaluation and Transition Plan will be maintained by staff in the DACTrak software.
Council Agenda 8-5-2025 9.F-1
Conclusion and Recommendation
Staff recommends the City Council adopt a Resolution (Attachment 1) authorizing the City Manager to enter into a MOU with the CJPIA for the CPJIA’s ADA Assistance Program.
FISCAL IMPACT:
The fiscal impact of adopting the subject Resolution includes $23,500 of program funding revenues and $156,100 of expenditures for the completion of the ADA Transition Plan Update for a net fiscal impact of $132,600. The Fiscal Year 2026 General Fund Public Works Department ADA Transition Plan Update project budget already includes $156,100 for the project, supported by $132,600 from the Transaction Sales Tax Fund and $23,500 from grant revenues.
ATTACHMENTS:
1. Resolution
2. MOU
Prepared by:
Erin Olsen, Senior Management Analyst
Submitted by: Rosemarie Gaglione, PE, Director of Public Works City Manager Approval:
Council Agenda 8-5-2025 9.F-2
RESOLUTION NO. R-2025-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,
CALIFORNIA AUTHORIZING THE CITY MANAGER TO ENTER INTO A
MEMORANDUM OF UNDERSTANDING (MOU) WITH THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (CJPIA) FOR THE CJPIA’S ADA ASSISTANCE
PROGRAM
WHEREAS, in 2014 the City developed an ADA Transition Plan, which identified construction-related accessibility barriers as well as programmatic and service-level barriers; and
WHEREAS, the City has made significant improvements to City facilities which necessitate a re-evaluation of the City’s ADA compliance to ensure the Transition Plan remains current and meets the requirements of Title II of the ADA; and WHEREAS, the CJPIA ADA Assistance Program provides member agencies with access to discounted consulting services for ADA compliance efforts, including self-evaluations, facility inspections, and plan updates; and
WHEREAS, as part of the program, Disability Access Consultants (DAC) through an existing agreement with CJPIA has provided a proposal to complete the Self-Evaluation and Transition Plan Update; and
WHEREAS, to participate in this program, the City must enter into an MOU with CJPIA; and
WHEREAS, under the terms of the MOU, DAC’s costs will be billed directly to CJPIA which will then invoice the City for the total project cost, minus a $23,500 contribution from CJPIA’s ADA Assistance Program funds, resulting in a net cost to the City of $132,600.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to enter into a MOU with the CJPIA for the CPJIA’s ADA Assistance Program, in substantially the form attached to staff’s report dated August 5, 2025.
UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 5th day of August 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Council Agenda 8-5-2025 9.F-3
Attachment 1
RECUSED:
Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
IN WITNESS WHEREOF, I have hereunto set my hand and official seal of the City of Pismo Beach on _______________________.
________________________
Erica Inderlied, City Clerk
Council Agenda 8-5-2025 9.F-4
Attachment 1
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding (MOU) is between the California Joint Powers Insurance Authority (CJPIA) and The City of Pismo Beach (MEMBER) for purposes of authorizing work related to CJPIA’s ADA Assistance Program, which includes conducting self-evaluations and inspections, developing transition plans, and evaluating programs and services.
Disability Access Consultants (DAC) will perform all work for MEMBER on behalf of CJPIA in accordance with all terms, covenants, standards and conditions set forth in that certain agreement between the CJPIA and DAC, entered into on March 14, 2017 of which MEMBER shall be considered a third party beneficiary to that agreement. Copies of the agreement are attached hereto as and incorporated herein by reference as if fully set forth herein.
This MOU also discloses costs related to the aforementioned work, which will be billed directly to CJPIA. CJPIA will then invoice MEMBER, less the amount of CJPIA ADA Assistance Program funding. MEMBER agrees to pay the invoiced amount within 30 days of billing by CJPIA.
1.Total cost for all work to be performed by DAC,$ 156,100.00 as per attached DAC written proposal
2. Total program funding provided by CJPIA to be $ 23,500.00 paid directly to DAC on behalf of MEMBER
for the aforementioned work
3.Total amount owed by MEMBER, representing $ 132,600.00 difference between Line 1 and Line 2, which
will be billed by CJPIA
Should additional inspection items be added to the scope of work, DAC will provide an addendum to the proposal. MEMBER acknowledges and agrees to be responsible for any additional costs incurred from the addition of these items to the scope of work (e.g., buildings, facilities, bus stops, sidewalk mileage, etc.). A revised MOU must be executed by the MEMBER and CJPIA, before proceeding with additional work.
____________________________________ _______________
Mike James, Assistant City Manager, City of Pismo Beach Date ____________________________________ _______________
Timothy Karcz, Senior Risk Manager, California JPIA Date Attachments: DAC Proposal, DAC Professional Services Agreement and addenda Council Agenda 8-5-2025 9.F-5
Attachment 2