PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #11.A
Meeting Date: December 2, 2025
1 Notice of Funding Availability: https://www.slocounty.ca.gov/departments/social-services/homeless- services-division/funding-availability/documents/2026/2026-action-plan-nofa
TITLE:
Public Hearing to Receive Community Input and Requests for Use of Community Development Block Grant Funds
RECOMMENDATION:
1. Conduct a public hearing to receive input on the City’s allocation of Community Development Block Grant funds for the 2026 Action Plan Year.
2. Adopt a Resolution approving draft funding recommendations to forward to the County of San Luis Obispo for inclusion in the 2026 Community Development Block Grant Action Plan.
DISCUSSION:
The City of Pismo Beach and other cities in San Luis Obispo County are part of the San Luis Obispo Urban County Consortium group to receive federal Community Development Block Grant (CDBG) entitlement funds annually from the U.S. Department of Housing and Urban Development (HUD) for Fiscal Years 2025–2029 (Cooperation Agreement with County of San Luis Obispo). A total of $30,088 in 2026 CDBG funds is estimated to be allocated to the City for low-income housing and community service needs. These funds include 20% for administration allowed per federal regulations which equals $3,911 for County administrative costs and $2,106 for City administrative costs. The net amount available after excluding the County administrative costs is estimated to be $26,117 (including the City’s administrative costs). Pursuant to the agreement between the City and the County, the County acts as the recipient of the entitlement CDBG funds and is responsible for administering the CDBG funding awarded by HUD. It is estimated that funds would be available for project work in the second half of 2026.
The annual Notice of Funding Availability1 was released by the County on September 11, 2025, with CDBG applications due on October 10, 2025. Two valid applications for CDBG funds were received during the public review period, which were the same as last year: 5 Cities Homeless Coalition (5CHC) and Community Action Partnership San Luis Obispo (CAPSLO) for Minor Home Repair. 5CHC has requested $4,513 under the Public Services category, which per federal regulations is capped at 15% of the City’s total CDBG allocation, or a maximum of $4,513. CAPSLO has requested $18,600, which is below the City’s remaining allocation of $19,558, which is not capped. 5 Cities Homeless Coalition (5CHC)
The application received from 5CHC is for the Rapid Re-Housing program which connects families and individuals experiencing homelessness to permanent housing through a tailored package of time-limited financial assistance and targeted supportive services.
The Rapid Re-Housing program involves intensive and specialized case management targeted at identifying displaced clients’ most pertinent needs and connecting them to community resources.
Council Agenda 12-2-2025 11.A-1
Homelessness prevention services will be provided to those at imminent risk of homelessness based on need and qualifications. Clients receive targeted case management services per their individual circumstance, in addition to direct financial assistance to enable them to remain in their housing, or deposit assistance needed to re- house them to prevent homelessness. Services may include financial literacy, job and income counseling, benefits advocacy (for unearned income support, as appropriate), and housing search support.
The 5CHC proposal is requesting a total of $4,513 from the City’s allocation, which is the full amount available. The program is intended to be augmented by other services also provided by 5CHC. 5CHC is requesting a combined total of $43,427 in CDBG funds from Pismo Beach and other jurisdictions countywide.
The summary of the proposal, provided as Attachment 2, would assist participants to secure long-term stable housing that they can afford and retain. As noted in the application:
“5CHC seeks to continue its highly successful Homeless Prevention program to help families at-risk of homeless remain in their home. A change in this application is that 5CHC seeks to only provide services in South County (Avila to the Santa Barbara County Border). An anticipated 10 households (25 people) will receive assistance. 5CHC's track record has demonstrated that less than 5% of those served in the prior 24 months have fallen into homelessness after receiving assistance, this includes the highly vulnerable Transitional-Age Youth population.”
CAPSLO
The application received from CAPSLO is requesting $18,600 for the Minor Home Repair program where $19,558 is available to fund from the City’s CDBG allocation under the Housing category.
The Minor Home Repair program provides a variety of repairs and removal of architectural barriers that restrict accessibility; an individual’s ability to move in, around, and remain in their home. The goal of the program is to increase self-sufficiency and prevent homelessness or placing individuals in the difficult position of deciding to move into a facility because their home is no longer accessible.
The summary of the proposal (Attachment 3) would enable a variety of home repairs for lower income families, seniors, and disabled individuals. As noted in the application:
“The project involves the completion of minor home repairs and accessibility improvements in homes occupied by low and very low-income members of the community. The agency will perform outreach and work with its partners to identify households that qualify for this assistance and have needs that can be met through the program. Once projects are identified, the program will develop a project description and cost estimate for each project and submit that information to County staff for review and approval. Approved projects will then be scheduled for work to be completed by agency staff. The outcome is to help vulnerable Council Agenda 12-2-2025 11.A-2
members of our community remain safely in their own homes, improving their self- sufficiency and independence and thereby reducing homelessness and dependency.”
CAPSLO has operated a Home Improvement Program since 2008 for minor home improvements and other more major repairs like new roofs and plumbing replacement to assist very low to moderate-income Pismo Beach households. CAPSLO’s Senior Home Repair Program has assisted families with improvements like installation of grab bars, fixing leaking faucets, and other minor repairs.
Analysis
As a federal funding source, CDBG funds designated for Pismo Beach are for low-income housing and community service needs which are required to meet US Department of Housing and Urban Development (HUD) national objectives. Pursuant to CDBG guidelines, participating agencies in the Urban County Consortium have been asked to forward draft funding recommendations to the County. Once the funding recommendations are received, the County will develop a Draft 2026 Action Plan (required by HUD) that identifies how CDBG funds will be used. The Draft Action Plan is then published by the County to solicit public comment and feedback prior to making final funding recommendations. Staff will return to the City Council in spring 2026 to consider and approve final 2026 funding recommendations.
5CHC is requesting Public Services funds only, which are capped per federal regulations at 15% of the total CDBG allocation. The County advises against individual cities recommending greater than 15% of their respective allocations to Public Services applications to ensure jurisdictions are not recommending cumulative allocations greater than this limit. As the only Public Services funding application received, staff therefore recommends the full 15% allocation of Public Services funds ($4,513) for 5CHC.
CAPSLO is requesting CDBG funds from the Housing category which are not capped by the CDBG allocation. As the only other application received, staff recommends the remaining CDBG funds of $19,558, plus the City’s administrative funds of $2,106, be allocated to CAPSLO, for a total allocation of $21,664 to support the long-standing CAPSLO program in the community. Including awards of the City’s administrative funds is consistent with previous Council action and allowed by CDBG regulations.
Alternatives
The Council could choose to retain the City administrative funds of $2,106 with a corresponding reduction in the amount awarded to CAPSLO from $21,664 to $19,558.
Conclusion and Recommendation
Staff recommends the City Council conduct a public hearing to receive input on the City’s allocation of Community Development Block Grant funds for the 2026 Action Plan Year and adopt a resolution (Attachment 1) approving draft funding recommendations to forward to the County of San Luis Obispo for inclusion in the 2026 Action Plan. The $30,088 in anticipated federal CDBG funds is subject to vary slightly which is dependent Council Agenda 12-2-2025 11.A-3
on final Congressional action of HUD funding expected to be given to the County in early- to mid-2026.
For the last five years, the City Council recommended that the City’s administration portion of the grant be applied to the program. This is because County staff has handled most of the grant implementation, requiring only minimal support from City staff. Given the limited administrative funds available ($2,106), the advantages of increasing the grant award amounts outweighs the time and cost needed to administer the funds. In addition, there are no direct City costs associated with the administration of the program.
Staff recommends that the Council discuss the two requests received, as well as any additional requests for funds brought to the Council during this public hearing, and adopt draft funding recommendations to be forwarded to the County of San Luis Obispo. Should the Council choose to modify the funding amounts, the resolution will be finalized accordingly.
FISCAL IMPACT:
There is no direct fiscal impact to the City from adopting the subject resolution since the County receives and allocates the funding. The total estimated amount of federal CDBG funding is $30,088, as shown in Table 1 below, which includes $2,106 for City administrative costs. Staff recommends that the City Council allocate the City’s administrative cost to the County to be spent on funding to CAPSLO since there are no City costs to administer the specified programs beyond staff report preparation.
Table 1. Allocation of CDBG Funds
Item Funding
Requested
Recommended
Amount
5 Cities Homeless Coalition $4,513 $4,513
CAPSLO $18,600 $19,558 +
$2,106*
CDBG net funding available for 2026 = $26,177
CDBG Administration (20% of allocation
divided between County ($3,911) and
City ($2,106)
$3,911**
Total CDBG allocation for 2026 = $30,088
*Recommended CAPSLO amount is sum of available allocation plus City’s portion of administrative cost **County’s administrative portion is based on Urban County Consortium agreement.
ATTACHMENTS:
1. Resolution
2. 5CHC application for funding
3. CAPSLO application for funding
Prepared by: Olivia Sample, Planning Intern
Submitted by: Scot Graham, Community Development Director City Manager Approval:
Council Agenda 12-2-2025 11.A-4
RESOLUTION NO. R-2025-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,
CALIFORNIA APPROVING DRAFT FUNDING RECOMMENDATIONS TO
FORWARD TO THE COUNTY OF SAN LUIS OBISPO FOR INCLUSION IN THE 2026 COMMUNITY DEVELOPMENT BLOCK GRANT ACTION PLAN
WHEREAS, on July 11, 2023, the City of Pismo Beach entered into a Cooperative Agreement with the County of San Luis Obispo to implement the Housing and Community Development Act of 1974 federal legislation relating to housing and community development activities administered by the U.S. Department of Housing and Urban Development; and
WHEREAS, on December 2, 2025, the City Council of the City of Pismo Beach held a duly-noticed public hearing and considered testimony for the allocation of federal Community Development Block Grant (CDBG) funds for inclusion in the San Luis Obispo County Draft 2026 Action Plan.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby recommends the County of San Luis Obispo include the following programs for funding in the 2026 Action plan:
1.5 Cities Homeless Coalition's San Luis Obispo County Rapid Re- Housing/Homeless Prevention: $4,513.00
2.Community Action Partnership of San Luis Obispo County, lnc.'s Minor Home Repair: $19,558.00
BE IT FURTHER RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to forward the above recommendations to the County of San Luis Obispo and make minor revisions to funding amounts for the 2026 CDBG Program if the City’s actual CDBG allocation is different than expected.
UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 2nd day of December 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
RECUSED:
Council Agenda 12-2-2025 11.A-5
Attachment 1
Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Pismo Beach, California, on _______________________. ________________________
Erica Inderlied, City Clerk
Council Agenda 12-2-2025 11.A-6
Attachment 1
Printed By: Donna Hawkins on 10/13/2025 1 of 18
Overview
Completed by [email protected] on 9/19/2025 3:01 PM Case Id: 30576
Name: Homeless Prevention, South County, 5Cities
Address: P.O. Box 558, 100 S. 4th Street, Grover Beach, Overview
County of San Luis Obispo
Public Service Grants Program
Department of Social Services
Adult and Homeless Services Branch
PO Box 8119
San Luis Obispo, CA 93403-8119
Council Agenda 12-2-2025 11.A-7
Attachment 2
Printed By: Donna Hawkins on 10/13/2025 2 of 18
[email protected]
Community Development Block Grant (CDBG), Emergency Solutions Grant Program (ESG), and County General Fund Support (GFS) funding is available. The County of San Luis Obispo 2026 Action Plan Notice of Funding Availability (NOFA) is posted on the County's Department of Social Services - Homeless Services Division website at slocounty.gov/HomelessServicesGrants.
Applications for the 2026 Action Plan NOFA will be accepted until the 5:00 pm submission deadline on Friday, October 10, 2025.
If you have any questions about the application process, please contact the Homeless Services Division directly at [email protected].
****************************************
For each Public Service funding source, an overview is available in the County of San Luis Obispo 2026 Action Plan Notice of Funding Availability (NOFA). These overviews include program descriptions, federal award information, eligible applicants, eligible activities, eligible beneficiaries, and reporting requirements:
Section I.C for Community Development Block Grant (CDBG) Overview Section I.D for Emergency Solutions Grant Program (ESG) Overview Section I.G for General Fund Support (GFS) Overview
****************************************
Please note that all documents uploaded into this application must be less than 100 MB in file size. We cannot accept documents via email or through another platform, such as Dropbox or Google Drive. Applicants may split larger documents into multiple smaller files, label them appropriately with “part X of X” and then upload them directly into this application.
Do not upload password-protected documents into this application. All password-protected documents will be removed during threshold review. This may negatively impact scoring of your application.
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Attachment 2
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A. Applicant Information
Completed by [email protected] on 10/1/2025 2:10 PM Case Id: 30576
Name: Homeless Prevention, South County, 5Cities
Address: P.O. Box 558, 100 S. 4th Street, Grover Beach, A. Applicant Information
Please provide the following information.
PRIMARY APPLICANT INFORMATION-LEAD AGENCY
A.1. Organization Name
5Cities Homeless Coalition
A.2. Type of Organization
Non-Profit
A.2.a. Define Other:
A.3. Please upload the following documentation:
Proof of Active SAM.gov Registration *Required
Sam.Gov 5CHC EntityInformation_20250821-041838.pdf
A.3.a UEI Number: For more information, visit SAM.GOV
KR8JGGKBKEP9
A.4. Address
P.O. Box 558 100 S. 4th Street Grover Beach, CA 93483
A.5. Is the organization faith based?
No
A.6. Date of Incorporation
03/03/2009
A.7. Please upload the following documentation:
Incorporation Documents *Required
5CHC Articles of Incorporation.pdf
Organization Mission Statement *Required
5CHC Mission Statement.pdf
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Attachment 2
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General Liability Insurance *Required
5cities Homeless Coalition $1M Umb 25-26 WUM1921.PDF
5cities Homeless Coalition- PKG Policy 25-26.PDF
Insurance email.pdf
A.8. REQUIRED ACKNOWLEDGEMENT OF INSURANCE REQUIREMENTS. Has your organization read and understood the insurance requirements listed in “CDBG Example Exhibit D-General Conditions”? Yes
A.9 Annual Operating Budget
$5,863,950.00
A.10 Number of Paid Staff
50 A.11 Number of Volunteers
150
CONTACT INFORMATION
A.12 Contact Person Name
Janna Nichols
A.12a. Contact Person Title
Executive Director
A.12b. Phone Number
(805) 574-1638
A.12c. Email
[email protected]
Council Agenda 12-2-2025 11.A-10
Attachment 2
Printed By: Donna Hawkins on 10/13/2025 5 of 18
B. Applicant Capacity
Completed by [email protected] on 10/8/2025 3:44 PM Case Id: 30576
Name: Homeless Prevention, South County, 5Cities
Address: P.O. Box 558, 100 S. 4th Street, Grover Beach, B. Applicant Capacity
Please provide the following information.
B.1. Describe the organization’s history of receiving and managing grants from County/State/Federal sources. 5CHC has been managing government grants for more than 10 years, and is currently 5CHC is contracted through more than 50 federal and state grants to provide nearly $6 million in services. 5CHC has never received a significant finding in any contract audit. In addition to grants for the provision of homeless services, prior grants have included funding for capital projects, such as the purchase and renovation of our Access Center and the development of our Cabins For Change Interim Shelter Program, which are both in the City of Grover Beach. Multiple grant monitoring activities have reviewed 5CHC for program and expenditure compliance for all local, state and federal grants; 5CHC has consistently received high praise for program quality and outcomes, reporting, compliance, and timeliness. See supplemental documents.
B.2. Describe how the organization participates in HMIS, Coordinated Entry, and the San Luis Obispo County Continuum of Care.
5CHC has participated in HMIS since 2014 and employs 2 FTE staff dedicated to ensure data quality and compliance in addition to program staff participation. A recent data quality report (run Sept. 15, 2025) highlighted 5CHC's efforts to improve data quality - showing 95.7% Universal Data Element Completion, 83.3% Exit Destination Completion and a
95.4% Annual Assessment Compliance - all far better than the full CoC system average.The Coalition’s staff have worked with the County to assess and invest in a new HMIS system, including the on-going HSOC Data Workgroup. 5CHC Executive Director is a member of the HMIS Project Steering Committee and an active member of HSOC, the Continuum of Care oversight body. 5CHC staff regularly participate in all standing committees and work groups. 5CHC is an engaged HSOC member, far exceeding the meeting attendance threshold of the HSOC bylaws, for both committee and full HSOC meetings. Historically 5CHC’s Executive Director volunteered to serve as chair of both the Data and Performance and Service Coordination committees, and volunteered on the steering committee for the County's Homeless Services Strategic Plan. She currently serves as Chair of the Data and Performance Committee. Beginning in 2019 5CHC joined with CAPSLO to participate in Coordinated Entry as a key intake partner. Annually 5CHC has far exceeded the number of CE's completed per contract requirements. 5CHC staff are among the most active members of the HSOC Coordinated Entry Advisory Committee, and the various workgroups addressing Coordinated Entry reform efforts. 5Cities Homeless Coalition has been a regional lead in every Point in Time Count conducted in the county since 2013, helping to both plan for the count as well as ensure effective regional volunteer recruitment and implementation. In each count, 5CHC has dedicated 10 or more staff members to assist in the count.
B.3. Briefly describe your organization’s auditing requirements (as outlined in 2 CFR § 200.500 and 24 CFR § 5.801), including those for the proposed project.
5CHC complies with all applicable federal laws, statutes, and regulations including the uniform financial reporting standards (24 CFR § 5.801) and the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part 200). 5CHC annually engages multiple monitoring reviews for various government contracts. 5CHC has never received a significant finding in any monitoring review. 5CHC also contracts for an independent audit annually. Annually since 2021-22 (due to increased federally sourced income) 5CHC has contracted for more rigorous Council Agenda 12-2-2025 11.A-11
Attachment 2
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“Single Audit”. 5CHC's Single Audit for 2023-24 is attached; as prior years, there were no significant findings by the auditor. 5CHC has engaged a local accounting firm, Glenn-Burdette, to undertake an audit for our most recent fiscal year 2024-25. This audit is expected to be completed by February 2026. It should be recognized that 5CHC efficiently manages its resources, with more than 85% of expenditures dedicated to program services and a minimal 14.6% spent on supportive administrative expenses of management, general, and fundraising activities.
B.3.a. Please upload your organization's Most Recent Financial Audit. Most Recent Financial Audit *Required
5CHC-Audit-2024.pdf
B.4. Describe the organization’s experience delivering related programs/projects.
In addressing the challenges of homelessness, 5Cities Homeless Coalition (5CHC) recognizes that it will achieve better outcomes and make a meaningful impact when an integrated continuum of services are combined to address housing stability, self-sufficiency, and access to services to improve mental, physical and oral health. Working with those who are currently homeless and for those at-risk of homelessness, 5CHC has expanded its scope of services to focus on these three pillars to address the individual’s unique barriers to stable housing. Through housing navigation; financial literacy, income development and training; and health care advocacy and connection to ensure clients are receiving the health care they need, 5CHC is achieving lasting results. Since beginning services in 2012, 5CHC has developed its programs by looking at best practices from multiple providers; including a special focus of hiring those with lived experience as homeless and/or incarcerated. 5CHC endeavors to build trust, develop a sense of community, and respect. We serve as a client advocate, reducing barriers to services, and follow evidence-based models of care. 5CHC has consistently received high praise for program innovation, quality and outcomes. 5Cities Homeless Coalition is a key rapid re-housing and homeless prevention provider in San Luis Obispo County providing housing stabilization service, deposit, and rental assistance to those moving into permanent housing or those at-risk of homelessness. Since 2014 5Cities Homeless Coalition has been providing Rapid Re-Housing and Homeless Prevention services through a variety of funding sources including CalAIM (CenCal Health) ESG, CDBG, private foundations. In the 24-25 Fiscal Year, 5CHC assisted more than 500 people through RRH and Homeless Prevention services.
B.5. How will you document and maintain income status or presumed benefit status of each beneficiary? 5CHC has several methods for verifying income. Initial steps include self-certification of income by the client during intake assessment. This is followed by documentation collection, in which the clients provide proof of income (e.g. employment pay stubs, Cash-Aid report, child support, SSA Benefits award letter, etc.). If a client is working a cash-only job, we allow them to submit an employment verification form signed by their employer with appropriate contact information. Once documents are collected, case managers complete the Income Calculation sheet which calculates gross income for the household; calculations are then approved by the program manager. Annual gross income is used to determine AMI level based on household size. 5CHC understands documentation collection may be a barrier to some households and assists in whatever ways possible to obtain necessary documentation. Those verified to be currently homeless with no income documentation are presumed to be low-income. Re-determination for program eligibility occurs every 3 months for homelessness prevention clients and annually for rapid re-housing clients.
B.6. Briefly describe your agency’s record keeping system with relevance to the proposed project.
In keeping with our policies and procedures for this program, all client files are compiled and maintained according to a detailed program activity checklist, utilizing standard forms for all services. Included in this are reference notes for any required periodic updates or re-certifications. All applicable information is entered in HMIS at program entry, exit, and as appropriate for the project. 5CHC has staff dedicated to reviewing all client files regularly for accuracy and Council Agenda 12-2-2025 11.A-12
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completeness. All payment requests include a detail of the client info, activity, funding source, and purpose. These requests for financial assistance become part of the client file and are cross referenced for appropriate documentation in the invoicing process. 5CHC also maintains a client walk-in and call log at our Access Center, noting the purpose of the call/visit. This is updated daily and is maintained by 5CHC’s Coordinated Entry Resource and Referral Specialists. Data from this log is often used to cross-reference prior contact with an individual who was not previously entered into a project in HMIS by 5CHC. All files are maintained electronically on 5CHC’s secure server, which is securely backed up daily off-site.
B.7. Identify all budgeted funds for project related costs. Include leveraged funding to exhibit financial sustainability of the project beyond the grant term if awarded.
5CHC’s total Homeless Prevention Budget is $623,939. Other sources of funding for this program include: CenCal Health (Cal AIM), CDBG 25-26, AG Arpa 23-26, HOME TBRA, City of Pismo Beach, County General Fund.
B.8. REQUIRED ACKNOWLEDGEMENT FOR FEDERAL GRANTS OR CONTRACTS. Does your organization certify that, if awarded funds, it will comply with the requirements as shown on "CDBG Example D-General Conditions" and "CDBG Example Exhibit E-Special Conditions"?
Yes
B.9. Does your organization comply with the Generally Accepted Accounting Principles (as outlined in 2 CFR § 200)? Yes
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Attachment 2
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C. Proposed Project & Project
Details
Completed by [email protected] on 10/9/2025 4:08 PM Case Id: 30576
Name: Homeless Prevention, South County, 5Cities
Address: P.O. Box 558, 100 S. 4th Street, Grover Beach, C. Proposed Project & Project Details
Please provide the following information.
C.1. Name of Proposed Project
Homeless Prevention, South County
C.2. Project/Program Address
P.O. Box 558 100 S. 4th Street Grover Beach, CA 93483
C.3. Areas Served-Select all that apply
City of Arroyo Grande
City of Atascadero
City of Grover Beach - Not eligible for CDBG or ESG City of Morro Bay
City of Paso Robles
City of Pismo Beach
City of San Luis Obispo
Unincorporated Community
Name of Unincorporated Community:
Avila Beach, Oceano, Nipomo
Countywide
C.4. Provide a brief narrative of the proposed project, including projected outcomes:
5CHC seeks to continue its highly successful Homeless Prevention program to help families at-risk of homeless remain in their home. A change in this application is that 5CHC seeks to only provide services in South County (Avila to the Santa Barbara County Border). An anticipated 10 households (25 people) will receive assistance. 5CHC's track record has demonstrated that less than 5% of those served in the prior 24 months have fallen into homelessness after receiving assistance, this includes the highly vulnerable Transitional-Age Youth population.
C.5. For proposed projects serving individuals at risk of or experiencing homelessness, upload your organization's HUD Annual Performance Report (APR) or CE APR generated from HMIS for the previous 12-month period. The report should be run for a single project type and correspond to the project type (Emergency Shelter, Street Council Agenda 12-2-2025 11.A-14
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Outreach, etc.) for which you are applying. This information will be used by the grant review committee to assess past performance, outcomes, and alignment with funding priorities. Please be sure to not include any Client PII, including Clarity ID, along with the reports. Many review committee members will not be HMIS users.
If your organization does not currently have a project in HMIS, please provide a comparable performance report that includes outcome data and performance metrics relevant to your proposed project type.
For guidance on how to run reports in HMIS, please visit the HMIS Knowledge Base. HUD Annual Performance Report (APR)
5CHC HP FY24_25 Report.pdf
C.6. What is the level of need for this activity within SLO County? Please include data to support your answer.
It is abundantly documented that stable housing, health and self-sufficiency are the keys to addressing the challenges of homelessness. 5CHC is a community leader in providing these services to residents of San Luis Obispo County who are experiencing homelessness or who are at-risk; however, we are seeing an alarming spike in requests for assistance. According to a 2022 data analysis by Porch, an online home improvement and home-buying advice website, the San Luis Obispo area is the now second least affordable small metro area in the entire United States. It is estimated that rental rates have increased more than 60% in the last decade. The high cost of housing here in San Luis Obispo County is approximately 53% higher than the national average, according to Zillow with the median rental rate having increased $400. The County's most recent Point In Time Count clearly identifies the need for homeless prevention and rapid re-housing services, having identified 1175 individuals as homeless. One of the six policy recommendations made in the UCSF study, California Statewide Study of People Experiencing Homelessness, is to “expand targeted homelessness prevention (e.g., financial support, legal assistance) at service settings (e.g., social service agencies, healthcare settings, domestic violence services, community organizations) for both leaseholders and non-lease holders. Expand prevention and transition services at institutional exits (jails, prisons). Expand and strengthen eviction protections.” More than 80% of participants in this study, who were experiencing homelessness, believed receiving a one-time payment of $5,000-$10,000 would have prevented their homelessness. Those experiencing homelessness who lack rental history, have poor credit, lower income, or criminal history are especially challenged in the current housing market. 5CHC has utilized landlord incentives in prior projects and it has proved to be a vital component to secure housing for this population. 5CHC has assisted 77 individuals re-gain housing, who would not have otherwise been able to secure housing, with the landlord incentive program. Beyond assisting with rental assistance to prevent eviction, 5CHC also puts considerable resources towards utility assistance, car repairs, food assistance, etc. that are often symptomatic of growing financial instability. Without early intervention, these issues can easily compound and lead to increased housing instability and risk of homelessness. For the current year these requests have skyrockets, as several utility assistance programs were cut (both federally and by the State).
C.7. Please upload a timeline for key steps of project implementation. Timeline *Required
5CHC Milestone Timeline .pdf
C.8. Is this effort new, continuing, or expanding? Please describe.
While this is a continuing program, 5CHC is seeking increased support for homeless prevention services. No new start- Council Agenda 12-2-2025 11.A-15
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up activities are contemplated. 5CHC has been successfully administering its housing navigation programs since 2015.
C.9. Describe how the project will align with a (or multiple) Line(s) of Effort to support the San Luis Obispo Countywide Plan to Address Homelessness (2022-2027).
Fundamentally the plan seeks to house those who are experiencing homelessness, with a special focus on those who are chronically homeless and living unsheltered. The proposed project activities are directly aligned with both of these intents. Notably in Line of Effort 2 and Line of Effort 3 in the plan. Line of Effort 2: This program focuses efforts to reduce or eliminate the barriers to housing stability for those experiencing homelessness or at risk of homelessness, including prevention, diversion, supportive services, and housing navigation efforts by (2A) implementing "housing- focused case management and services across the region;" (2.C) Structuring services based on population need and geographical coverage by coordinating strategies across multiple agencies, and (2.D. subpoints 1-4) preventing “homelessness through expanded diversion efforts (also known as housing problem solving or family reunification) and homeless prevention capacity.” In order to stem the flow of those falling into homelessness in our county, and reach the County’s goal of reducing homelessness by 50%, additional resources are necessary to ensure fewer people enter the homeless services system. Homeless prevention is one of the most cost-effective strategies to reduce the incidence of homelessness in a community. According to the 2023 study by Notre Dame University’s Wilson Sheehan Lab for Economic Opportunities (LEO), in addition to helping individuals and families maintain their housing, the LEO study suggests this community-wide prevention program is cost-effective and yields benefits to the broader community. Researchers estimated that the Homelessness Prevention System produces $2.47 in estimated benefits for every $1 dollar spent on emergency financial assistance. For Line of Effort 3: Improve and expand data management efforts through HMIS and coordinated entry system to strengthen data-driven operational guidance and strategic oversight - 5CHC has expanded its HMIS team to include 2 FTE dedicated to data quality and compliance, in addition to program staff and 5CHC is now utilizing the freshly minted reports out of CLARITY to set performance goals across all 5CHC programs. For Line of Effort 4: Create, identify, and streamline funding and resources. These new HMIS reports are assisting 5CHC to refine its solicitations for funding, quantify our program effectiveness, and identify new revenue sources.
C.10. Select all population(s) expected to be served through this project:
Adults with children
Adults without children
Elderly/Senior
Parenting Youth
Persons Experiencing Chronic Homelessness
Persons At Risk of Homelessness
Veterans
Domestic Violence Survivors
Persons with Disabilities
Unaccompanied Youth (under 25 years of age)
Individuals with Co-occurring Disorders (Substance Use and Mental Health) Council Agenda 12-2-2025 11.A-16
Attachment 2
Printed By: Donna Hawkins on 10/13/2025 11 of 18
Low – Moderate Income Persons or Households
C.11. How does your program/service complement and collaborate with existing efforts in the County? Describe how the program/project will increase capacity of services/housing for persons experiencing homelessness and at- risk persons in the County.
5CHC Homeless Services program is integrated in the local Continuum of Care (CoC), focusing on collaboration and strategic action. Homeless Prevention strategies are one of the initial efforts provided, throughout the compendium of services. In an effort to build core competencies of service providers within the CoC, 5CHC collaborates with area partners on evidence-based trainings (Housing Navigation, Mental Health First Aid, Trauma-Informed Care, Motivational Interviewing, etc.) 5CHC also has a program of providing staff trainings with other service professionals and partner agencies including weekly technical assistance meetings with CAPSLO's housing navigation team to discuss best practices, as apart of our Homeless Prevention partnership (General Fund contract). Additionally 5CHC is active with the Coordinated Entry Homeless Prevention Workgroup developing standardized assessments and policies. In 2024-25 5CHC provided multiple housing navigation trainings as part of the Supportive Housing Consortium's bi-monthly meetings. 5CHC seeks to streamline services through collaborative work with service providers throughout the County.
C.12. Describe any consultation with local jurisdictions to gain support for the project.
Please see the attached letters of support including those from the Cites of Arroyo Grande, Pismo Beach and Grover Beach; along with others.
C.12a. Please attach any letters of support or commitment from local governments or community partners. Letters of Support *Required
PB 2025-10-05 5CHC Letter of Support.pdf
Lucia Mar.pdf
5CHC SLO SHC TBRA letter of support Oct 2025 .pdf
GB 5CHC Letter for Homeless Service Application.pdf
Dignity Health Letter 10.25.pdf
HTF 5CHC TBRA letter of support 10.25.pdf
CenCal Health Letter of Support Oct 2025.pdf
5CHC City of Arroyo Grande October 2025.pdf
C.13. Name partner agencies as applicable and describe how they will be participating in the delivery of the proposed activity.
C.14. Indicate the predicted, unduplicated performance outcome listed below:
Population Number of Individuals
Served
Number of Households
Served
Number of unsheltered persons to become sheltered
Number of people experiencing homelessness to be
entering permanent housing
Number of people experiencing Chronic Homelessness
served
Number of persons At-Risk of Homelessness served 25 10
Council Agenda 12-2-2025 11.A-17
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Printed By: Donna Hawkins on 10/13/2025 12 of 18
Number of Unaccompanied Youth served
Number of Youth At-Risk of Homelessness served
Number of persons in families with children served
Total 25 10
Council Agenda 12-2-2025 11.A-18
Attachment 2
Printed By: Donna Hawkins on 10/13/2025 13 of 18
D. Funding & Eligible Activities
Completed by [email protected] on 10/10/2025 2:08 PM Case Id: 30576
Name: Homeless Prevention, South County, 5Cities
Address: P.O. Box 558, 100 S. 4th Street, Grover Beach, D. Funding & Eligible Activities
Please provide the following information.
D.1. Total Funding Requested
$43,427.00
D.1a. Please upload a Budget & Budget Narrative for the project for which you are applying. The budget narrative should include FTEs to be provided. Please include the value of any matching funding. Project budget must include committed and anticipated funding for total project cost--not just for funding requested in this application. Budget and Budget Narrative *Required
HP Budget Oct 25.pdf
D.2. Are you requesting CDBG funds?
Yes
D.2a. Amount of CDBG funds requested:
$43,427.00
D.2.b. Please indicate the amount you are requesting for each jurisdiction:
Jurisdiction Amount
Arroyo Grande $9,688.00
Atascadero $0.00
Morro Bay $0.00
Paso Robles $0.00
Pismo Beach $4,513.00
San Luis Obispo $0.00
County $29,226.00
TOTAL $43,427.00
D.2c. Estimated number of unduplicated persons to benefit from CDBG funds:
40 D.2d. Estimated number of unduplicated households to benefit from CDBG funds:
25 D.2.e. Please select the national objective that best applies to the proposed project. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" for more information regarding CDBG national objectives.
Council Agenda 12-2-2025 11.A-19
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Low Moderate Income
LOW/MODERATE INCOME: Select which criteria the proposed project intends to qualify under to meet the Low/Moderate Income objective.
Low/Moderate Income Clientele
D.2.f. Identify all eligible activities that apply to the proposed project:
Public Services -General
Operating Costs of Homeless/AIDS Patients Programs
Senior Services
Handicapped Services
Legal Services
Youth Services
Transportation Services
Substance Abuse Services
Services for Battered and Abused Spouses
Crime Awareness or Neighborhood Cleanups
Fair Housing Activities
Tenant/Landlord/Housing Counseling
Child Care Services
Health Services
Services for Abused and Neglected Children
Mental Health Services
Job Training and Job Placement Services
Subsistence Payments, Homeless Assistance, Rental Housing Subsidies or Security Deposits Assistance to microenterprises (technical assistance, business support services, and other similar services to owners of microenterprises or persons developing microenterprises) D.2g. Explain how the proposed project meets the selected National Objective:
Assistance will be provided to benefit a clientele who are defined by HUD to be principally L/M income persons and facing an imminent threat of homelessness. 5CHC's program requires information on family size and income so that it is evident that at least 51% of the clientele are persons whose family income does not exceed the L/M income limit.
Reference: §570.208(a)(2)(i)(B) and (C).
Council Agenda 12-2-2025 11.A-20
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D.2h. Will the services offered by your organization increase or expand as a result of CDBG assistance? Yes
D.2i. Explain how your services will increase or expand as a result of CDBG assistance:
Level of services is directly tied to amount of funds invested, resulting in more households served.
D.2j. Describe how the project will directly benefit the populations identified.
Funding will be used to provide short-term rental assistance, coupled with supportive services, to enable low-income families to remain in their home and not fall into homelessness. 5CHC has documented that less than 5% of those served in the last 24 months in this program have fallen into homelessness.
D.3. Are you requesting ESG funds?
No
D.3a. Amount of ESG funds requested:
$0.00
D.3b. Please upload your ESG Policies and Procedures for each activity for which you are applying. ESG Policies and Procedures *Required
**No files uploaded
D.3.c. Identify all eligible activities and their amounts that apply to the proposed project:
Eligible Activities Amount Approximate Persons Served
Emergency Shelter $0.00 0
Street Outreach $0.00 0
Rapid Re-Housing $0.00 0
Homelessness Prevention $0.00 0
HMIS $0.00 0
TOTAL $0.00 0
D.3.d. ESG Matching Funds (1:1 Match Required)
Funding Source Amount
TOTAL $0.00
D.4. Are you requesting General Fund Support funds?
No
D.4a. Amount of GFS funds requested:
$0.00
D.4b. Identify all eligible activities that apply to the proposed project:
Amount Approximate
Persons Served
Emergency Shelters $0.00 0
Safe Parking $0.00 0
Essential Services for Persons Experiencing Homelessness $0.00 0 Council Agenda 12-2-2025 11.A-21
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Warming Centers $0.00 0
Street Outreach $0.00 0
Tenant Based Rental Assistance-TBRA $0.00 0
TOTAL $0.00 0
Council Agenda 12-2-2025 11.A-22
Attachment 2
Printed By: Donna Hawkins on 10/13/2025 17 of 18
E. Supplemental Documents
Completed by [email protected] on 10/1/2025 5:37 PM Case Id: 30576
Name: Homeless Prevention, South County, 5Cities
Address: P.O. Box 558, 100 S. 4th Street, Grover Beach, E. Supplemental Documents
Please note that all documents uploaded into this application must be less than 100 MB in file size. We cannot accept documents via email or through another platform, such as Dropbox or Google Drive. Applicants may split larger documents into multiple smaller files, label them appropriately with “part X of X” and then upload them directly into this application.
Do not upload password-protected documents into this application. All password-protected documents will be removed during threshold review and this may negatively impact scoring of your application.
Documentation
Please upload any other documentation that should be considered during review of your application. Multiple files may be uploaded if needed.
Supplemental Documentation
Cool, Tuesday HCD - Great Job Email.pdf
Cool, Tuesday HCD - File Completeness Email.pdf
Cool, Tuesday HCD - Metrics Email.pdf
Council Agenda 12-2-2025 11.A-23
Attachment 2
Printed By: Donna Hawkins on 10/13/2025 18 of 18
Submit
Completed by [email protected] on 10/10/2025 2:11 PM Case Id: 30576
Name: Homeless Prevention, South County, 5Cities
Address: P.O. Box 558, 100 S. 4th Street, Grover Beach, Submit
Please provide the following information.
The applicant certifies that all information contained in this application, and supporting documentation, given for the purpose of obtaining assistance, is true and complete to the best of the applicant’s knowledge. I hereby certify that our organization has complied with all applicable laws and regulations pertaining to the application and is an eligible applicant for the requested funding. The organization proposes to provide the program services or complete the project identified in this application. If this application is approved and this organization receives the requested funding this organization agrees to adhere to all relevant Federal, State, and local regulations and other assurances as required by the County.
I hereby certify that the organization is fully capable of fulfilling its obligation under this application, as stated herein.
I further certify that the information provided in this Funding Application is correct, accurate, and complete.
In addition, the content of the application shall be incorporated as part of the written agreement and, as such, will be used to monitor performance. Activities, commitments, and representations described in the written agreement that are not subsequently made a part of the program/project as funded shall be considered a material contract failure and may result in a repayment of all awarded funds and/or suspension from participation in future funding rounds.
Authorized Representative Signature
Janna Nichols
Electronically signed by [email protected] on 10/10/2025 2:10 PM Authorized Representative Title
Executive Director
Council Agenda 12-2-2025 11.A-24
Attachment 2
Printed By: Donna Hawkins on 10/13/2025 1 of 21
Overview
Completed by [email protected] on 10/10/2025 2:26 PM
Case Id: 30580
Name: Minor Home Repair, Community Action
Address: 3970 Short St., Suite 110, San Luis Obispo, CA Overview
County of San Luis Obispo
Affordable Housing Program
Department of Social Services
Adult and Homeless Services Branch
PO Box 8119
San Luis Obispo, CA 93403-8119
Council Agenda 12-2-2025 11.A-25
Attachment 3
Printed By: Donna Hawkins on 10/13/2025 2 of 21
[email protected]
Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME) funding is available. The County of San Luis Obispo 2026 Action Plan Notice of Funding Availability (NOFA) is posted on the County’s Department of Social Services – Homeless Services Division website at slocounty.gov/HomelessServicesGrants.
All applications must meet the eligibility criteria and requirements set forth in the NOFA and the respective funding program regulations. The Urban County of San Luis Obispo receives funding from local, state, and federal sources including Community Development Block Grant (CDBG), HOME Investment Partnership (HOME), and Emergency Solutions Grant (ESG). Please be aware that the CDBG, HOME, and ESG fund sources are not permitted to support activities or projects located in the City of Grover Beach.
Applications for the 2026 Action Plan NOFA will be accepted until the 5:00 pm submission deadline on October 10, 2025.
If you have any questions about the applications process, please contact the Homeless Services Division directly at [email protected].
****************************************
For each Affordable Housing funding source, an overview is available that includes program description, federal award information, eligible applicants, eligible activities, eligible beneficiaries, and reporting in the County of San Luis Obispo 2026 Action Plan Notice of Funding Availability (NOFA):
Section I.C for Community Development Block Grant (CDBG) Overview Section I.E for HOME Investment Partnerships Program (HOME) Overview ****************************************
Please note that all documents uploaded into this application must be less than 100 MB in file size. We cannot accept documents via email or through another platform, such as Dropbox or Google Drive. Applicants may split larger documents into multiple smaller files, label them appropriately with “part X of X” and then upload them directly into this application.
Do not upload password-protected documents into this application. All password-protected documents will be removed during threshold review and this may negatively impact scoring of your application.
Council Agenda 12-2-2025 11.A-26
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Printed By: Donna Hawkins on 10/13/2025 3 of 21
A. Applicant Information
Completed by [email protected] on 9/23/2025 9:57 AM
Case Id: 30580
Name: Minor Home Repair, Community Action
Address: 3970 Short St., Suite 110, San Luis Obispo, CA A. Applicant Information
Please provide the following information.
PRIMARY APPLICANT INFORMATION-LEAD AGENCY
A.1. Organization Name
Community Action Partnership of San Luis Obispo County, Inc.
A.2. Type of Organization
Non-Profit
A.2.a. Define Other:
A.3. UEI Number: For more information, visit SAM.GOV
GBL8FWWVCLC5
A.3.a. Please upload proof of active SAM.gov registration for your organization. Proof of Active SAM.gov Registration *Required
SAM-CAPSLO Registration 2025-2026 screenshot.jpg
A.4. Address
1030 Southwood Dr. San Luis Obispo, CA 93401
A.5. Is the organization faith based?
No
A.6. Date of Incorporation
12/09/1965
A.7. Please upload the following documentation:
Organizational Chart *Required
CAPSLO Org Chart 1-25.pdf
Incorporation Documents *Required
25-26 Cert of Liability Insurance.pdf
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Articles of Incorporation.pdf
General Liability Insurance *Required
25-26 Cert of Liability Insurance.pdf
Articles of Incorporation.pdf
A.8. REQUIRED ACKNOWLEDGEMENT OF INSURANCE REQUIREMENTS. Has your organization read and understood the insurance requirements listed in “Example Exhibit D - General Conditions”? Yes
A.9. Annual Operating Budget
$111,548,450.00
A.10. Number of Full-Time Paid Staff
892
A.11. Number of Part-Time Paid Staff
26 A.12. Number of Volunteers
1,334
CONTACT INFORMATION
A.13. Contact Person Name
Jim McNamara
A.13a. Contact Person Title
CAPSLO Energy Director
A.13b. Phone Number
(805) 541-4122
A.13c. Email
[email protected]
FINANCE CONTACT INFORMATION
A.14. Finance Contact Person Name
Joan Limov
A.14a. Finance Contact Person Title
Chief Financial Officer
A.14b. Finance Phone Number
Council Agenda 12-2-2025 11.A-28
Attachment 3
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(805) 544-4355
A.14c. Finance Email
[email protected]
Council Agenda 12-2-2025 11.A-29
Attachment 3
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B. Applicant Capacity
Completed by [email protected] on 10/10/2025 2:36 PM
Case Id: 30580
Name: Minor Home Repair, Community Action
Address: 3970 Short St., Suite 110, San Luis Obispo, CA B. Applicant Capacity
Please provide the following information.
B.1. Describe your organization’s history of receiving and managing grants from County/State/Federal sources.
Since its inception in 1965, CAPSLO has received and successfully managed a variety of grants that address the unmet needs of low-income and vulnerable individuals and families through County, State, and Federal sources. County grants include but are not limited to CBO/PHG, Departments of CDBG, Social Services (DSS), Public Health, Behavioral Health, Probation, ESG, General Funds, and more recently, Coordinated Entry and PLHA grants. State grants include but are not limited to the Office of Emergency Services, Office of Child Abuse Prevention, Department of Education, Department of Social Services, and Community Services and Development (CSD), which designates the organization as a Community Action Agency because it distributes funds from the Community Services Block Grant (CSBG). Federal - The majority of CAPSLO's funding comes from the Administration for Children and Families, Office of Head Start, which the agency has been receiving since 1965, but also Substance Abuse and Mental Health Services Administration (SAMHSA) and the Department of Veteran Affairs. The Energy Division, the focus of this application, receives funding from CSD for the Low-Income Home Energy Assistance Program (LIHEAP), Department of Energy for the Weatherization Assistance Program (DOE WAP) and Bipartisan Infrastructure Law Weatherization Assistance Program (Bil WAP), the Area Agency on Aging, Santa Barbara County CDBG, City of Pismo Beach, City of Santa Maria, andPG&E.
B.2. Briefly list any recent development projects your organization has proposed, is currently working on, and/or has recently completed (regardless of funding source).
In the past five years, the agency completed 34 Prado as a licensed substance use disorder facility and two Head Start child care centers are nearing completion in Atascadero and Salinas. Energy Services has completed an average of 40 larger home repair projects per year over the past four years.
B.3. Briefly describe your organization’s auditing requirements (as outlined in 2 CFR § 200.500 and 24 CFR § 5.801), including those for the proposed project.
CAPSLO undergoes an agency-wide, rigorous audit process annually by the firm of Brown Armstrong Certified Public Accountants. The process includes inquiry and observation to understand and evaluate CAPSLO’s internal controls, confirmations, interim testing and compliance audits, and substantive procedural analysis. Critical audit areas include compliance with federal and state awards, expenses for program and support services, accounts payable and accrued liabilities, program revenue and unearned deferred revenue, cash, property and equipment, and long-term debt. A summary of the audit is formally presented by Brown Armstrong to both the Audit and Finance Committees of the Board as well as the full Board of Directors and senior management annually.
B.3.a. Please upload your organization's Most Recent Financial Audit. Most Recent Financial Audit *Required
Audit 2024.pdf
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B.4. Briefly describe your organization’s record keeping system with relevance to the proposed project.
Client and household demographic data is captured, including household income, size, disability status, age, services provided, etc. Appropriate income documentation is required, which includes one of the following: recent pay-stubs, bank statements, income tax returns, or proof of participation in an approved alternative low-income program (provided the income thresholds are equal to or lower than the HUD identified income levels). All copies of client household data are kept in client files, and recorded in Hancock Software, the Energy Service's program database, and in CAPSLO's agency-wide database, ClientTrack. The agency will be transitioning from ClientTrack to WIPFLI starting October 1; full backup of client data is ensured.
B.5. Describe how your organization will document and maintain income status of each beneficiary in compliance with regulations?
Energy Services will collect income documentation from all household members and documentation of home ownership as part of the enrollment process for each beneficiary. All documents will be kept in client files along with completed applications.
B.6. Describe your project staff’s experience and capacity to comply with Section 3 requirements (as outlined in 24 CFR Part 75).
The Energy Services Director is responsible for all areas of the Weatherization, Utility Assistance, and Home Repair programs, including staff supervision; budgeting and financial management; program administration; achievement of each program's goals and objectives; marketing and promotion; research and new program development; technical support and construction management; quality control; and continuous program improvement in San Luis Obispo, Monterey, Santa Cruz, and northern Santa Barbara counties. Under the supervision of the Program Director, three Crew Supervisors oversee all construction and home repair work, monitor quality, and ensure compliance with program standards and building codes. Energy Outreach Specialists conduct site visits, interview clients, complete intake applications, collect income documentation and proof of home ownership, and conduct pre-assessments for the home repair projects. Administrative staff, including Program Specialists and Finance Specialists, organize client files, process building permit applications, schedule work and prepare invoices and reports. Under supervision of the Crew Supervisor, Installers and Technicians inspect homes to determine materials needed and repairs to be made; install weatherization measures and perform home repairs on designated homes for funded programs; and maintain accurate records of work performed and materials used on the job. Repairs are carried out by CAPSLO staff who work under the company's contractor's license (#623259). The Program Director, along with administrative and field staff, average over 20 years of experience in all aspects of the program. They participate in annual training and updates with SLO County Adult Protective Services staff.
B.7. If the County allocated funds to your organization in previous years, do any of those funds remain unspent? Yes
B.7.a. Please provide the following information:
Project Name Funding Source and Year Remaining Amount
Minor Home Repair County of San Luis Obispo 2025 $64,550.00 Minor Home Repair City of Pismo Beach $18,600.00
We have projects lined up and are
working on them daily.
$0.00
$83,150.00
B.8. Does your organization comply with the Generally Accepted Accounting Principles as outlined in 2 CFR § 200? Yes
Council Agenda 12-2-2025 11.A-31
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Council Agenda 12-2-2025 11.A-32
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C. Proposed Project & Project
Details
Completed by [email protected] on 10/10/2025 2:55 PM
Case Id: 30580
Name: Minor Home Repair, Community Action
Address: 3970 Short St., Suite 110, San Luis Obispo, CA C. Proposed Project & Project Details
Please provide the following information.
C.1. Name of Proposed Project
Minor Home Repair
C.2. What is the estimated total project completion cost? $675,266.00
C.3. Project/Program Address(es)
3970 Short St., Suite 110 San Luis Obispo, CA 93401--4547 C.4. Accessor's Parcel Number(s).
There will be separate Accessor's Parcel Numbers for each home repair project. These will be collected at the time of client intake and enrollment.
C.5. Areas Served-Select all that apply
City of Arroyo Grande
City of Atascadero
City of Morro Bay
City of Paso Robles
City of Pismo Beach
City of San Luis Obispo
City of Grover Beach - Not eligible for CDBG or HOME Unincorporated Community
Name of Unincorporated Community:
Countywide
C.6. Will the project require any acquisitions?
No
Council Agenda 12-2-2025 11.A-33
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C.6.a. Please upload the following documentation:
Appraisal of Property *Required
**No files uploaded
C.6.b. What is the proposed purchase amount?
$0.00
C.6.c. What is the anticipated escrow closing date?
C.7. Will the current owner, residential occupants, and/or commercial occupants be displaced by the project? No
C.7.a. Please upload the following documentation:
Relocation Plan or Certified Tenant Notifications *Required **No files uploaded
C.7.b. Will the displacement be temporary or permanent? C.7.c. How long will the displacement last?
C.7.d. Describe how the relocation costs will be paid. Include these costs in your Sources and Uses document.
C.8. Provide a complete description of the proposed project and proposed outcomes:
The project involves the completion of minor home repairs and accessibility improvements in homes occupied by low- and very low-income members of the community. The agency will perform outreach and work with its partners to identify households that qualify for this assistance and have needs that can be met through the program. Once projects are identified, the program will develop a project description and cost estimate for each project and submit that information to County staff for review and approval. Approved projects will then be scheduled for work to be completed by agency staff. The outcome is to help vulnerable members of our community remain safely in their own homes, improving their self-sufficiency and independence and thereby reducing homelessness and dependency.
C.8.a. Number and Unit Type (size) of Proposed Units Created and/or Rehabilitated:
Unit Type (Size)Created Units Rehabbed Units
Single-family homes 0 35
Manufactured homes 25
C.8.b. Of the total number of new units created, how many will be deed-restricted? 0 C.9. Please upload a timeline for key steps of project implementation. Include key steps or phases of project implementation such as, but not limited to, the following: predevelopment, financing, use permitting, construction Council Agenda 12-2-2025 11.A-34
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permitting, demolition, grading, construction finance close, construction milestones, placed in service date, permanent loan conversion, etc.
Timeline *Required
C9 Timeline for key steps of project implementation.pdf C.10. Please upload a complete set of drawing/plans. Also include any maps or photos available. Maps, Photos, Drawings, Plans *Required
Minor Home Repair does not possess any maps.pdf
C.11. Please upload the Most Recent Market Study for the project. The market study is required for HOME funding.
It is not required but is recommended for all other funding. Most Recent Market Study
**No files uploaded
C.12. Describe site and neighborhood standards including proximity to services, transportation, and employment:
This will vary. The program will involve completing projects on homes located throughout the County of San Luis Obispo and cities identified.
C.13. Describe in detail the current zoning designation of the project site.
N/A
C.14. Describe in detail the current land use of the project site.
N/A
C.15. Explain how the site’s current land use and zoning designation are, or are not, consistent with the proposed project.
N/A
C.16. Provide an explanation of efforts and a timetable to obtain the necessary jurisdictional amendments to bring forth the project.
N/A
C.17. Have necessary Land Use Permits and/or Construction Building Permits been issued? No
C.17a. If yes, what is their current expiration date(s)? C.17b. If no, indicate when the permit(s) will be applied for or issued:
We will obtain construction building permits when and if they are needed.
C.18. Describe how the project will align with a Line of Effort (or multiple Lines of Effort) to support the San Luis Council Agenda 12-2-2025 11.A-35
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Obispo Countywide Plan to Address Homelessness (2022-2027).
Minor Home Repair aligns best with the county's "Line of Effort 2: Focus efforts to reduce or eliminate the barriers to housing stability for those experiencing homelessness or at risk of homelessness, including prevention, diversion, supportive services, and housing navigation efforts." This project is a supportive service for one of the county's identified beneficiary groups -- older adults/medically fragile. Minor Home Repair keeps this population safely housed and helps prevent homelessness by amending substandard housing and accessibility issues.
C.19. Select all population(s) expected to be served through this project and include number of units expected for each chosen population:
Low-/moderate-income households
Expected number of units:
60 Multifamily
Expected number of units:
Age Restricted (including seniors)
Expected number of units:
Persons Experiencing Homelessness
Expected number of units:
Persons with Disabilities
Expected number of units:
45 Person Experiencing Chronic Homelessness
Expected number of units:
Farmworkers
Expected number of units:
5 Veterans
Expected number of units:
10 Council Agenda 12-2-2025 11.A-36
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Printed By: Donna Hawkins on 10/13/2025 13 of 21
Domestic Violence Survivors
Expected number of units:
Unaccompanied Youth (under 25 years of age)
Expected number of units:
C.20. Has your organization previously received a grant to serve any of the populations expected to be served?? Yes
C.20a. Provide a brief description of those grant activities and the outcomes you achieved:
Since 1980, we have received multiple federal, state and local grants to serve the populations expected to be served.
These include Low-Income Home Energy Assistance Program (LIHEAP), Department of Energy Weatherization Assistance Program (DOE WAP), Area Agency on Aging Senior Home Repair Program, and CDBG Home Repair Programs with San Luis Obispo and Santa Barbara counties as well as local municipalities. LIHEAP and DOE WAP support the weatherization of over 250 homes per year on average, providing diagnostic testing (blower door test, duct system testing and sealing, combustion appliance safety testing, replacement of furnaces, water heaters and cooking appliances, installation of weathering measures like attic insulation, door weatherstripping, windows, water saving measures, and carbon monoxide and smoke alarms. Energy Services completes minor repairs, like the installation of grab bars and handrails, for approximately 500 households per year in our Senior Home Repair Program, funded by the Area Agency on Aging. Energy Services completes from 40 to 100 larger Home Repair projects with the CDBG-funded Minor Home Repair Program, which covers San Luis Obispo and Northern Santa Barbara counties.
C.21. Please name partner agencies as applicable and describe how they will participate in the delivery of the proposed project:
Minor Home Repair and other programs targeted at seniors, the disabled, and lower income households benefit from mutual referral of clients for services. Clients are referred to CAPSLO for home repair services by service providers, such as the Department of Social Services’ (DSS) Adult Protective Services, the Social Security Administration, the Area Agency on Aging, in-home health service providers, food service providers (food pantries, Meals That Connect, Senior Nutrition), and other senior services. This program, along with County senior-serving programs, cross-refer to one another when additional support services are identified. Programs work together to ensure the safety and independence of San Luis Obispo County seniors. This program has consistently been supported by local jurisdictions, evidenced by the many years of CDBG funding received by both SLO County, City of Pismo Beach, City of Santa Maria and, more recently, County of Santa Barbara.
C.22. Does the proposed project have support from the community? Yes
C.22a. Please upload any letters of support or commitment from local governments or community partners. Letters of Support
Letter of Support for Minor Home Repair Program in Morro Bay - 2026 CDBG Funding.pdf Council Agenda 12-2-2025 11.A-37
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C.23. Has an environmental review been completed, CEQA and/or NEPA? Yes - CEQA Review Complete
No - CEQA Review Not Complete
Yes - NEPA Review Complete
No - NEPA Review Not Complete
Yes - Both Have Been Completed
No - Neither Have Been Completed
C.24. Has a Phase I or Phase II environmental assessment been conducted for the property? No
C.24a. Please upload the following documentation:
Environmental Assessment, Phase I or II *Required
**No files uploaded
C.25. Has a Phase I or Phase II archeological/historical survey been conducted at the project site? No
C.25a. Please upload the following documentation:
Archeological/Historical Survey, Phase I or II *Required **No files uploaded
C.26. List and describe any known hazards-e.g., asbestos, radon, lead-based paint, storage tanks – aboveground, underground. Please enter “N/A” if not applicable.
Lead-based paint may be present in homes built prior to 1978. CAPSLO is an EPA-certified contractor and field staff have completed applicable training in lead-safe work practices.
C.27. Is the project on a property designated or been determined to be potentially eligible for designation as a local, state, or national historical site?
No
C.28. Are the building(s)/structure(s) located on a historic site or within a local historic district? No
C.29. Is the project located within a 100-year and/or 500-year flood zone? Yes
C.29a. How will the project mitigate potential flooding on the site? There will be multiple projects, some of which may be located within designated flood zones, which will be addressed in the environmental review process for each project.
Council Agenda 12-2-2025 11.A-38
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C.29b. Does your organization have flood insurance for the project site? No
C.30. Will demolition be required?
No
C.31. Are there any existing buildings on the project property that were constructed prior to 1978? Yes
C.31a. Has an asbestos risk assessment report(s) been prepared for the building(s)? No
C.31b. Has the building(s) been abated for asbestos?
No
C.31c. Has a lead hazard risk assessment report(s) been prepared for the building(s)? No
C.31d. Has the building(s) been abated for lead paint?
No
C.31e. Will children occupy the building(s)?
Yes
C.31f. Indicate the age range of the children that will occupy the building:
0-18
Council Agenda 12-2-2025 11.A-39
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D. Funding & Eligible Activities
Completed by [email protected] on 10/10/2025 2:56 PM
Case Id: 30580
Name: Minor Home Repair, Community Action
Address: 3970 Short St., Suite 110, San Luis Obispo, CA D. Funding & Eligible Activities
Please provide the following information.
D.1. Total Project Funding (include all Sources and Uses of funding) $675,266.00
D.1.a. Please upload a Sources & Uses document for your proposed project:
Sources and Uses *Required
Minor Home Repair Funding Sources and CDBG Allocation.pdf D.1.b. Please upload all Commitment Letters for Funds. Required to demonstrate the 25% HOME matching funds; not required but recommended for all other funding requests. Commitment Letters for Funds *Required
Letter of Support for Minor Home Repair Program in Morro Bay - 2026 CDBG Funding.pdf D.1.c. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? There are no maintenance costs associated with this project. The work involves providing home modifications on individual homes. Regarding D.1.a, Sources and Uses, a program breakout of funding sources and CDBG requests is attached.
D.1.d. Please upload the 20-Year Pro Forma for the project to demonstrate continued viability and affordability of the project for at least 20 years.
Pro Forma (20-year) *Required
Pro Forma form.docx
D.2. Are you requesting HOME funds?
No
D.2.a. Amount of HOME funds requested:
$0.00
D.2.b. Proposed number of HOME-assisted (deed-restricted) units:
Council Agenda 12-2-2025 11.A-40
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D.2.c. HOME Matching Funds:
Sources Amount
$0.00
D.2.d. Identify all eligible activities that apply to the proposed project:
Acquisition
Rehabilitation
Relocation
Demolition
Site Preparation
New Construction
Multi-Family
Single Family
D.2.e. Please indicate the number and type of all units CREATED Unit Type 30% AMI 31 to 50% AMI 51 to 80% AMI Unrestricted Resident
Manager
81% and higher
AMI
Total 0 0 0 0 0
D.2.f. Is your project for REHABILITATION of existing units only? Please indicate the number and type of all EXISTING Units:
Unit Type 30% AMI 31 to 50% AMI 51 to 80% AMI Unrestricted Resident
Manager
81% and higher
AMI
Total 0 0 0 0 0
Please indicate the number and type of all units AFTER rehabilitation Unit Type 30% AMI 31 to 50% AMI 51 to 80% AMI Unrestricted Resident
Manager
81% and higher
AMI
Total 0 0 0 0 0
D.3. Are you requesting CDBG funds?
Yes
D.3.a. Amount of CDBG funds requested:
Council Agenda 12-2-2025 11.A-41
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$545,626.00
D.3.b. Identify all eligible activities that apply to the proposed project:
Acquisitions
Rehabilitation
Demolition
Clearance and Site Preparation - In anticipation of a HOME funded project D.3.c. Are at least 51% of the units in the project designated as low-/moderate-income units? Yes
D.3.d. How many new deed-restricted units will be constructed with CDBG funds? 0 D.3.e. Estimated number of unduplicated households to benefit from CDBG funds:
Beneficiary Type Estimated Number
Unduplicated Households 60
D.3.f. Please select the national objective that best applies to the proposed project.
Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" for more information regarding CDBG national objectives.
Low Moderate Income
LOW/MODERATE INCOME: Select which criteria the proposed project intends to qualify under to meet the Low/Moderate Income objective.
Housing
SLUM OR BLIGHT: Select which criteria the proposed project intends to qualify under to meet the Slums or Blight objective
D.3.g. Explain how the proposed project meets the selected National Objective:
Minor Home Repair provides disabled, elderly, or low-income individuals and families who do not have sufficient resources to make necessary safety- and access-related repairs and/or improvements to their homes. Home repairs include installation of health and safety devices, grab bars, handrails, smoke alarms, carbon monoxide detectors, handheld showerheads, minor plumbing, carpentry, electrical, and drywall. Accessibility-related repairs include widening of entryways and hallways, ramps, wheelchairs lifts, or other larger improvements that are needed to allow access to, from, and inside the home. These critical services allow individuals to remain in their home and avoid costly institutionalization. When screening clients in need, several factors are considered, including health and safety, disability, economic need, and age. In 2023, there were 80,448 persons over age 60; the median age was 70. The county has a larger proportion of seniors over 65 at nearly 22% than the state at 15% or nation at 17%; this has significant repercussions on the county’s economy, housing, and health care systems. Among those over 60, 7.6% (5,987) were below the 100% federal poverty level in 2023. Among those 65 and over, 6.8% (4,067) of the county’s population were in poverty. This does not include seniors under the 200% poverty level. Among those over 60 in the Council Agenda 12-2-2025 11.A-42
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county, 26.7% had a disability.
D.3.h. REQUIRED ACKNOWLEDGEMENT FOR FEDERAL GRANTS OR CONTRACTS. Does your organization certify that, if awarded funds, it will comply with the requirements as shown as “Example Exhibit D - General Conditions” and “Example Exhibit E - Special Conditions”.
Yes
Council Agenda 12-2-2025 11.A-43
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E. Supplemental Documents
Completed by [email protected] on 10/10/2025 2:26 PM
Case Id: 30580
Name: Minor Home Repair, Community Action
Address: 3970 Short St., Suite 110, San Luis Obispo, CA E. Supplemental Documents
Please note that all documents uploaded into this application must be less than 100 MB in file size. We cannot accept documents via email or through another platform, such as Dropbox or Google Drive. Applicants may split larger documents into multiple smaller files, label them appropriately with “part X of X” and then upload them directly into this application.
Do not upload password-protected documents into this application. All password-protected documents will be removed during threshold review and this may negatively impact scoring of your application.
Documentation
Please upload any other documentation that should be considered during review of your application. Multiple files may be uploaded if needed.
Supplemental Information
EPA Letter of Approval Certification.pdf
EPA ApprovalCertificate_NAT-33515-4.pdf
Bureau of Household Goods & Services - CAPSLO License.pdf CSLB LIcense - CAPSLO.pdf
Council Agenda 12-2-2025 11.A-44
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Submit
Completed by [email protected] on 10/10/2025 2:57 PM
Case Id: 30580
Name: Minor Home Repair, Community Action
Address: 3970 Short St., Suite 110, San Luis Obispo, CA Submit
Please provide the following information.
The applicant certifies that all information contained in this application, and supporting documentation, given for the purpose of obtaining assistance, is true and complete to the best of the applicant’s knowledge. I hereby certify that our organization has complied with all applicable laws and regulations pertaining to the application and is an eligible applicant for the requested funding. The organization proposes to provide the program services or complete the project identified in this application. If this application is approved and this organization receives the requested funding this organization agrees to adhere to all relevant Federal, State, and local regulations and other assurances as required by the County.
I hereby certify that the organization is fully capable of fulfilling its obligation under this application, as stated herein.
I further certify that the information provided in this Funding Application is correct, accurate, and complete.
In addition, the content of the application shall be incorporated as part of the written agreement and, as such, will be used to monitor performance. Activities, commitments, and representations described in the written agreement that are not subsequently made a part of the program/project as funded shall be considered a material contract failure and may result in a repayment of all awarded funds and/or suspension from participation in future funding rounds.
Authorized Representative Signature
Elizabeth "Biz" Steinberg
Electronically signed by [email protected] on 10/10/2025 2:57 PM Authorized Representative Title
Chief Executive Officer
Council Agenda 12-2-2025 11.A-45
Attachment 3