PISMO BEACH CITY COUNCIL STAFF REPORT
Agenda Item #9.H
Meeting Date: January 20, 2026
TITLE:
Agreement with Garing, Taylor & Associates, Inc. for Design of the Cliff Avenue Parking Project
RECOMMENDATION:
Adopt a Resolution authorizing the City Manager to enter into a Professional Services Agreement with Garing, Taylor & Associates, Inc. in an amount not to exceed $143,624 for design services for the Cliff Avenue Parking Project.
DISCUSSION:
The Cliff Avenue Parking Project will improve parking conditions along the south side of Cliff Avenue adjacent to Dinosaur Caves Park by constructing formalized parking along Cliff Avenue that provides deeper stalls to accommodate larger vehicles, incorporates ADA-compliant parking, includes drought-tolerant landscaping, and improves traffic and pedestrian safety for park visitors and nearby residents.
On October 2, 2025, staff issued a formal Request for Proposals for engineering design services to design and develop construction drawings and specifications for the project and provide support during the bidding process. The scope of work includes, survey, geotechnical report, stormwater analysis, utility coordination, and environmental support services, including an archaeological survey. On October 30, 2025, six proposals were received and evaluated by a review panel. Garing, Taylor & Associates, Inc. (GTA) was determined to be the most qualified and has been selected to perform the work.
Conclusion and Recommendation
Staff recommends that the Council adopt a Resolution (Attachment 1) authorizing the City Manager to enter into a Professional Services Agreement (Attachment 2) with GTA in an amount not to exceed $143,624 for design services for the Cliff Avenue Parking Project.
FISCAL IMPACT:
The fiscal impact of adopting the attached resolution is $143,624 for the engineering design phase of the project. The Fiscal Year (FY) 2026 Capital Projects Fund Cliff Avenue Parking project budget includes $400,000 for design and construction of the project. The estimate project costs are shown in Table 1 below:
Table 1. FY 2026 Capital Projects Fund Cliff Avenue Parking Project Funding
Item Fiscal Impact
Available Project Budget $400,000
GTA Contract Cost $143,624
Budget Surplus / (Shortfall) $256,376
Council Agenda 1-20-2026 9.H-1
When the preliminary design and alternatives analysis of the Cliff Avenue Parking project has been completed, and an Engineer’s Estimate of the construction cost of the project has been developed, staff will return to Council with a report identifying the anticipated construction budget and funding options for Council’s consideration.
ATTACHMENTS:
1. Resolution
2. GTA Professional Services Agreement
Prepared by:
Erin Olsen, Senior Management Analyst
Submitted by: Rosemarie Gaglione, PE, Director of Public Works City Manager Approval:
Council Agenda 1-20-2026 9.H-2
RESOLUTION NO. R-2026-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,
CALIFORNIA AUTHORIZING THE CITY MANAGER TO ENTER INTO A
PROFESSIONAL SERVICES AGREEMENT WITH GARING, TAYLOR &
ASSOCIATES, INC. IN AN AMOUNT NOT TO EXCEED $143,624 FOR DESIGN
SERVICES FOR THE CLIFF AVENUE PARKING PROJECT
WHEREAS, the Cliff Avenue Parking Project will improve parking conditions along the south side of Cliff Avenue adjacent to Dinosaur Caves Park by constructing formalized parking along Cliff Avenue; and
WHEREAS, the project will provide deeper stalls to accommodate larger vehicles, incorporate ADA-compliant parking, include drought-tolerant landscaping, and improve traffic and pedestrian safety for park visitors and nearby residents; and WHEREAS, on October 2, 2025, staff issued a formal Request for Proposals for engineering design services to design and develop construction drawings and specifications for the project and provide support during the bidding process; and WHEREAS, on October 30, 2025, six proposals were received and evaluated by a review panel, and Garing, Taylor & Associates, Inc. was determined to be the most qualified and has been selected to perform the work.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to enter into a Professional Services Agreement, in substantially the form attached to staff’s report dated December 2, 2025 with Garing, Taylor & Associates, Inc. in an amount not to exceed $143,624 for design services for the Cliff Avenue Parking Project.
UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 20th day of January 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
RECUSED:
Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
Attachment 1
Council Agenda 1-20-2026 9.H-3
IN WITNESS WHEREOF, I have hereunto set my hand and official seal of the City of Pismo Beach on _______________________.
________________________
Erica Inderlied, City Clerk
Attachment 1
Council Agenda 1-20-2026 9.H-4
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Vendor Agreement (Rev. 3/2024)
CITY OF PISMO BEACH
VENDOR AGREEMENT FOR PROFESSIONAL SERVICES
This Vendor Agreement for Professional Services (“AGREEMENT”) is made and entered into as of the date the AGREEMENT is fully executed by all parties (the “Effective Date”), by and between the City of Pismo Beach, a municipal corporation (“CITY”), and Garing, Taylor & Associates, Inc. (“VENDOR”). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
RECITALS:
CITY wishes to retain the services of an experienced and qualified VENDOR to provide the following services:
Design of the Cliff Avenue Parking Project
VENDOR represents and warrants that it is qualified to perform those services.
AGREEMENT:
I. SERVICES TO BE PERFORMED BY VENDOR
VENDOR will provide the services listed in the Scope of Services attached hereto as Exhibit A.
VENDOR warrants that all work and services set forth in the Scope of Services will be performed in a competent, professional and satisfactory manner. Extra work beyond that described in the Scope of Services is not authorized without the express written approval of CITY. VENDOR shall request and receive written approval prior to performing any extra work. Any work beyond that reflected in the approved Scope of Services shall not be compensated by CITY unless prior written approval was provided under this paragraph. To the extent that Exhibit A is a proposal from VENDOR, such proposal is incorporated only for the description of the Scope of Services and no other terms and conditions from any such proposal shall apply to this AGREEMENT unless specifically agreed to by CITY in writing.
II. TERM
Unless earlier terminated in accordance with Section IV below, or unless the Scope of Services are substantially completed, the AGREEMENT will continue in full force and effect from the Effective Date through December 31, 2026. Upon mutual written agreement, the term of this AGREEMENT can be extended annually under the same terms for an additional one (1) year period, or longer as the parties agree in writing.
III. COMPENSATION
A. VENDOR’s Fee
For services rendered pursuant to this AGREEMENT, VENDOR will be paid in accordance with the Compensation Schedule attached hereto as Exhibit B. However, in no event will the total amount of money paid VENDOR, for services initially contemplated by this AGREEMENT and associated expenses, exceed the sum of one hundred forty-three thousand six hundred twenty-four dollars ($143,624), unless otherwise first approved in writing by CITY.
Should this AGREEMENT be extended pursuant to Section II, VENDOR’s fee may be 2 of 12
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adjusted upon the written agreement of the parties, in the form of an amendment to this AGREEMENT.
B. Schedule of Payment
VENDOR will submit invoices monthly for actual services performed and associated expenses.
Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If CITY disputes any of VENDOR’s fees it shall give written notice to VENDOR within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. Any final payment under this AGREEMENT shall be made within forty-five (45) days of receipt of an invoice therefor.
IV. TERMINATION OF AGREEMENT
A. CITY may at any time, for any reason, with or without cause, suspend or terminate this AGREEMENT, or any portion hereof, by serving upon VENDOR at least ten (10) days' prior written notice. Upon receipt of said notice, VENDOR shall immediately cease all work under this AGREEMENT, unless the notice provides otherwise. If CITY suspends or terminates a portion of this AGREEMENT, such suspension or termination shall not make void or invalidate the remainder of this AGREEMENT.
B. In the event this AGREEMENT is terminated pursuant to this Section, CITY shall pay to VENDOR the actual value of the work performed up to the time of termination, provided that the work performed is of value to CITY. Upon termination of the AGREEMENT pursuant to this Section, VENDOR will submit an invoice to CITY pursuant to Section III.
V. FORCE MAJEURE
If any party fails to perform its obligations because of strikes, lockouts, labor disputes, embargoes, "acts of God," inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental control, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond the reasonable control of the party obligated to perform, then that party’s performance shall be excused for a period equal to the period of such cause for failure to perform.
VI. RETENTION OF FUNDS
VENDOR authorizes CITY to deduct from any amount payable to VENDOR (whether or not arising out of this AGREEMENT) any amounts the payment of which may be in dispute or that are necessary to compensate CITY for any losses, costs, liabilities, or damages suffered by CITY, and all amounts for which CITY may be liable to third parties, by reason of VENDOR’s acts or omissions in performing or failing to perform VENDOR’s obligations under this AGREEMENT. In the event that any claim is made by a third party, the amount or validity of which is disputed by VENDOR, or any indebtedness exists that appears to be the basis for a claim of lien, CITY may withhold from any payment due, without liability for interest because of the withholding, an amount sufficient to cover the claim. The failure of CITY to exercise the right to deduct or to withhold will not, however, affect the obligations of VENDOR to insure, indemnify, and protect CITY as elsewhere provided in this AGREEMENT.
Attachment 2
Council Agenda 1-20-2026 9.H-5
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VII. CITY REPRESENTATIVE
The Capital Projects Manager is designated as the “City Representative,” authorized to act in its behalf with respect to the work and services specified in this AGREEMENT and to make all decisions in connection with this AGREEMENT. Whenever approval, directions, or other actions are required by CITY under this AGREEMENT, those actions will be taken by CITY Representative, unless otherwise stated. CITY’s City Manager has the right to designate another CITY Representative at any time, by providing notice to VENDOR.
VIII. VENDOR REPRESENTATIVE(S)
The person(s) employed by VENDOR whose name(s) are set forth immediately following the signatures of the parties executing this AGREEMENT are designated as being the representative(s) of VENDOR authorized to act on its behalf with respect to the work specified in this AGREEMENT and make all decisions in connection with this AGREEMENT.
IX. INDEPENDENT CONTRACTOR
VENDOR is, and at all times will remain as to CITY, a wholly independent contractor. Neither CITY nor any of its elected officials, officers, employees or agents will have control over the conduct of VENDOR or any of VENDOR’s employees, except as otherwise set forth in this AGREEMENT and then only as to the results to be accomplished and not the method by which VENDOR provides the Scope of Services. VENDOR may not, at any time or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of CITY.
X. BUSINESS LICENSE
VENDOR must obtain a CITY business license prior to the start of work under this AGREEMENT, unless VENDOR is qualified for an exemption.
XI. OTHER LICENSES AND PERMITS
VENDOR warrants that it has all professional, contracting and other permits and licenses required to undertake the work contemplated by this AGREEMENT.
XII. VENDOR’S ACCOUNTING RECORDS; OTHER PROJECT RECORDS
A. VENDOR shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by CITY that relate to the performance of services under this AGREEMENT. VENDOR shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services.
B. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. VENDOR shall provide free access to the representatives of CITY or its designees at reasonable times to such books and records; shall give CITY the right to examine and audit said books and records; shall permit CITY to make transcripts or copies therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this AGREEMENT. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. Upon completion of, or in the event of termination or suspension of this AGREEMENT, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the
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services to be performed pursuant to this AGREEMENT shall become the sole property of CITY and may be used, reused, or otherwise disposed of by CITY without the permission of VENDOR. With respect to computer files, VENDOR shall make available to CITY, at VENDOR's office and upon reasonable written request by CITY, the necessary computer software and hardware for purposes of accessing, compiling, transferring, copying and/or printing computer files. VENDOR hereby grants to CITY all right, title, and interest, including any copyright, in and to the documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared by VENDOR in the course of providing the services under this AGREEMENT.
C. All plans, studies, sketches, drawings, reports, and specifications as herein required are the property of CITY, whether the work for which they are made be executed or not. In the event this AGREEMENT is terminated, and at the end of the term of this AGREEMENT, all such plans, studies, sketches, drawings, electronic documentation, reports, and specifications shall be delivered immediately to CITY. VENDOR may retain one copy of each document for VENDOR’S records, but shall have no proprietary rights to them. CITY agrees to indemnify VENDOR against any damages caused by the unauthorized re-use of said documents.
XIII. INDEMNIFICATION
A. Non-design, non-construction Professional Services:
To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), VENDOR shall indemnify, defend, and hold harmless CITY, and its elected officials, officers, employees, volunteers, and agents (“CITY Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of VENDOR’s performance or VENDOR’s failure to perform its obligations under this AGREEMENT or out of the operations conducted by VENDOR, including CITY’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of CITY. In the event CITY Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from VENDOR’s performance of this AGREEMENT, VENDOR shall provide a defense to CITY Indemnitees or at CITY’s option, reimburse CITY Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
B. Non-design, construction Professional Services:
To the extent the Scope of Services involve a “construction contract” as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph A. To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), VENDOR shall indemnify, defend, and hold harmless the CITY, and its elected officials, officers, employees, volunteers, and agents (“CITY Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of VENDOR’s performance or VENDOR’s failure to perform its obligations under this AGREEMENT or out of the operations conducted by VENDOR, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of CITY. In the event CITY Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from VENDOR’s performance of this AGREEMENT, VENDOR shall provide a defense to CITY Indemnitees or at CITY’s option, reimburse CITY Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
Attachment 2
Council Agenda 1-20-2026 9.H-6
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Vendor Agreement (Rev. 3/2024)
C. Design Professional Services:
In the event VENDOR is a "design professional," and the Scope of Services require VENDOR to provide “design professional services” as those phrases are used in Civil Code Section 2782.8, this paragraph shall apply in place of paragraphs A or B. To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8) VENDOR shall indemnify, defend and hold harmless CITY and its elected officials, officers, employees, volunteers and agents (“City Indemnitees”), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of VENDOR, except to the extent caused by the sole negligence, active negligence or willful misconduct of CITY. Negligence, recklessness or willful misconduct of any subcontractor employed by VENDOR shall be conclusively deemed to be the negligence, recklessness or willful misconduct of VENDOR unless adequately corrected by VENDOR. In the event CITY Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from VENDOR’s performance of this AGREEMENT, VENDOR shall provide a defense to CITY Indemnitees or at CITY’s option, reimburse CITY Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In no event shall the cost to defend charged to VENDOR under this paragraph exceed VENDOR’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, VENDOR shall meet and confer with other parties regarding unpaid defense costs.
D. Payment by CITY is not a condition precedent to enforcement of the indemnities in paragraph A, B, or C. In the event of any dispute between VENDOR and CITY, as to whether liability arises from the active negligence, sole negligence or willful misconduct of CITY or its officers, employees, or agents, VENDOR will be obligated to pay for CITY’s defense until such time as a final judgment has been entered adjudicating CITY as having been actively negligent, solely negligent or as having engaged in willful misconduct. Except as otherwise required by Civil Code Section 2782.8, VENDOR will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees and costs of litigation. The provisions of this Section 13 shall survive completion of VENDOR’s services or the termination of this AGREEMENT.
XIV. NON-LIABILITY OF CITY OFFICERS AND EMPLOYEES
No elected official, officer, employee, or agent of CITY will be personally liable to VENDOR, in the event of any default or breach by CITY or for any amount that may become due to VENDOR.
XV. INSURANCE
A. Without limiting VENDOR’s indemnification of CITY, and prior to commencement of the Scope of Services, VENDOR shall obtain, provide and maintain at its own expense during the term of this AGREEMENT, policies of insurance of the type and amounts described below and in a form that is satisfactory to CITY.
1. General liability insurance. VENDOR shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office (ISO) form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
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2. Automobile liability insurance. If VENDOR owns vehicles used in performing the Scope of Services in any manner, VENDOR shall maintain automobile insurance at least as broad as Insurance Services Office (ISO) form CA 00 01 covering bodily injury and property damage for all activities of VENDOR arising out of or in connection with any work to be performed under this AGREEMENT, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
3. Workers’ compensation insurance. VENDOR shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000), as required by law.
4. VENDOR shall submit to CITY, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of CITY, its officers, agents, employees, and volunteers.
5. Errors and Omissions/Professional Liability. VENDOR shall maintain a policy of professional liability insurance written on a claims-made basis in an amount not less than $1,000,000. VENDOR shall also procure and pay for appropriate tail coverage for a minimum of three years following completion of the Scope of Services to cover any errors or omissions occurring during the Term. In the alternative, VENDOR may elect to obtain equivalent coverage on an occurrence basis. CITY’s Risk Manager or City Attorney may waive the requirement of professional liability insurance if he/she determines that such a policy is not commercially available to VENDOR. If such a policy is commercially available, additional cost to VENDOR in obtaining such a policy shall not be a basis upon which the insurance requirement will be waived.
B. Other provisions or requirements:
1. Proof of insurance. VENDOR shall provide certificates of insurance to CITY as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by CITY’s Risk Manager prior to commencement of performance.
Current certification of insurance shall be kept on file with CITY at all times during the term of this contract. CITY reserves the right to require complete, certified copies of all required insurance policies, including endorsements to such policies, at any time.
2. Duration of coverage. VENDOR shall procure and maintain for the duration of the AGREEMENT insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by VENDOR, its agents, representatives, employees, or subconsultants.
3. Primary/noncontributing. Coverage provided by VENDOR shall be primary and any insurance or self-insurance procured or maintained by CITY shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of CITY before CITY’s own insurance or self-insurance shall be called upon to protect it as a named insured.
4. CITY’s rights of enforcement. In the event any policy of insurance required under this AGREEMENT does not comply with these specifications or is canceled and not replaced, CITY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by CITY will be promptly reimbursed by VENDOR or Attachment 2
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CITY will withhold amounts sufficient to pay premium from VENDOR payments. In the alternative, CITY may terminate this AGREEMENT as provided in paragraph IV.
5. Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by CITY’s Risk Manager.
6. Waiver of subrogation. All insurance coverage maintained or procured pursuant to this AGREEMENT shall be endorsed to waive subrogation against CITY, its elected or appointed officials, agents, officers, employees, and volunteers or shall specifically allow VENDOR or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. VENDOR hereby waives its own right of recovery against CITY, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
7. Enforcement of contract provisions (non-estoppel). VENDOR acknowledges and agrees that any actual or alleged failure on the part of CITY to inform VENDOR of non- compliance with any requirement imposes no additional obligations on CITY nor does it waive any rights hereunder.
8. Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance.
Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If VENDOR maintains higher limits than the minimums shown above, CITY requires and shall be entitled to coverage for the higher limits maintained by VENDOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to CITY.
9. Notice of cancellation. VENDOR agrees to oblige its insurance agent or broker and insurers to provide to CITY with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. In the event VENDOR’s policy of insurance cannot be endorsed to provide this notice of cancellation, VENDOR shall provide CITY notice of such cancellation, in writing, not later than 24 hours following the effective time of such cancellation.
10. Additional insured status. General liability policies shall provide or be endorsed to provide that CITY and its officers, officials, employees, and agents shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. Each such insurance policy shall contain language substantially similar to the following clause:
"The City of Pismo Beach, its elected and appointed officials, officers, employees, and agents are named as additional insureds as respects operations of the named insured performed under contract with the City of Pismo Beach." CITY need not be named as an additional insured on professional liability insurance policies.
11. Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement
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of any kind that has not been first submitted to CITY and approved of in writing by CITY’s Risk Manager or City Attorney.
12. Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that VENDOR’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.
13. Pass-through clause. VENDOR agrees to ensure that its sub-consultants, sub- contractors, and any other party providing any work under the Scope of Services under the direction of VENDOR, provide the same minimum insurance coverage and endorsements required of VENDOR. VENDOR agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. VENDOR agrees that upon request, all AGREEMENTS with consultants, subcontractors, and others engaged in performing work under the Scope of Services will be submitted to CITY for review.
14. CITY’s right to revise specifications. CITY reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving VENDOR ninety (90) days' advance written notice of such change. If such change results in substantial additional cost to VENDOR, CITY and VENDOR may renegotiate VENDOR’s compensation.
15. Self-insured retentions. Any self-insured retentions must be declared to and approved by CITY. CITY reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by CITY.
16. Timely notice of claims. VENDOR shall give CITY prompt and timely notice of claims made or suits instituted that arise out of or result from VENDOR’s performance under this AGREEMENT, and that involve or may involve coverage under any of the required liability policies.
17. Additional insurance. VENDOR shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Scope of Services.
XVI. SUBCONTRACTORS
Before VENDOR retains or hires a subcontractor to provide any work, labor, or services relative to this AGREEMENT, VENDOR must:
A. Present the name and identifying information of the subcontractor that will provide any work, labor, or services to CITY;
B. Present to CITY the form of subcontract that will be used with the subcontractor for CITY’s approval, which approval will not be unreasonably withheld. Such subcontract agreement must include an indemnity agreement that is generally in accord with the indemnity obligations contained in paragraph XII of this AGREEMENT and must specifically name CITY as an indemnified party; and
C. Secure from the subcontractor evidence of insurance coverage that meets with this AGREEMENT including naming CITY as an additional insured as required by this Attachment 2
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AGREEMENT, unless such requirement is waived in writing by CITY's Risk Manager as provided in paragraph XXV below.
XVII. CONFLICT OF INTEREST
No officer or employee of CITY may have any financial interest, direct or indirect, in this AGREEMENT, nor may any officer or employee participate in any decision relating to the AGREEMENT that affects the officer or employee’s financial interest or the financial interest of any corporation, partnership, or association in which the officer or employee is directly or indirectly interested, in violation of any law, rule or regulation.
No person may offer, give, or agree to give any officer or employee or former officer or employee, nor may any officer or employee solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation or any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any way pertaining to any program requirement, contract or subcontract, or to any solicitation or proposal.
XVIII. NOTICE
All notices, requests, demands, or other communications under this AGREEMENT will be in writing.
Notice will be sufficiently given for all purposes as follows:
A. Personal delivery. When personally delivered to the recipient; notice is effective on delivery.
B. First Class mail. When mailed first class to the last address of the recipient known to the party giving notice; notice is effective three mail delivery days after deposit in a United States Postal Service office or mailbox.
C. Certified mail. When mailed certified mail, return receipt requested; notice is effective on receipt, if delivery is confirmed by a return receipt.
D. Overnight delivery. When delivered by an overnight delivery service, charges prepaid or charged to the sender’s account; notice is effective on delivery, if delivery is confirmed by the delivery service.
E. Facsimile transmission. When sent by fax to the last fax number of the recipient known to the party giving notice; notice is effective on receipt. Any notice given by fax will be deemed received on the next business day if it is received after 5:00 p.m. (recipient’s time) or on a non- business day.
Addresses for purpose of giving notice are as set forth immediately following the signatures of the parties executing this AGREEMENT.
F. Any correctly addressed notice that is refused, unclaimed, or undeliverable because of an act or omission of the party to be notified, will be deemed effective as of the first date the notice was refused, unclaimed or deemed undeliverable by the postal authorities, messenger or overnight delivery service.
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G. Either party may change its address or fax number by giving the other party notice of the change in any manner permitted by this AGREEMENT. Any change in address or fax number that is not provided to the other party will not void delivery of any notice under this AGREEMENT, and delivery to the last known address or fax number shall be deemed sufficient for notice under this AGREEMENT.
XIX. PROHIBITION AGAINST ASSIGNMENT AND SUBCONTRACTING
This AGREEMENT and all exhibits are binding on the heirs, successors, and assigns of the parties.
The AGREEMENT may not be assigned or subcontracted by either CITY or VENDOR without the prior written consent of the other.
XX. INTERPRETATION
The terms of this AGREEMENT shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this AGREEMENT or any other rule of construction that might otherwise apply.
XXI. SEVERABILITY
If any part of this AGREEMENT is found to be in conflict with applicable laws, that part will be inoperative, null and void insofar as it is in conflict with any applicable laws, but the remainder of the AGREEMENT will remain in full force and effect.
XXII. TIME OF ESSENCE
Time is of the essence in the performance of this AGREEMENT.
XXIII. GOVERNING LAW; JURISDICTION
This AGREEMENT will be administered and interpreted under the laws of the State of California.
Jurisdiction of and venue for any litigation arising from the AGREEMENT will be in the Superior Court of the San Luis Obispo County, or in the United States District Court for the Central District of California.
XXIV. COMPLIANCE WITH STATUTES AND REGULATIONS
VENDOR will be knowledgeable of and will comply with all applicable federal, state, county and city statutes, rules, regulations, ordinances and orders. VENDOR and its subcontractor(s) shall not discriminate against any person in the performance of this AGREEMENT on the basis of race, religion, national origin, color, age, sex, sexual orientation, AIDS, HIV status, disability, or any other basis protected by state or federal law, and shall comply with applicable federal and state equal employment opportunity laws, ordinances, rules and regulations.
XXV. WAIVER OF BREACH
No delay or omission in the exercise of any right or remedy by a nondefaulting party on any default will impair the right or remedy or be construed as a waiver. A party’s consent or approval of any act by the other party requiring the party’s consent or approval will not be deemed to waive or render unnecessary the other party’s consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and will not be a waiver of any other default concerning the same or any other provision of this AGREEMENT.
Attachment 2
Council Agenda 1-20-2026 9.H-9
11 of 12
Vendor Agreement (Rev. 3/2024)
XXVI. ATTORNEY’S FEES
Except as provided for in paragraph XV, in any dispute, litigation, arbitration, or other proceeding by which one party either seeks to enforce its rights under this AGREEMENT (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this AGREEMENT, the prevailing party will be awarded reasonable attorney’s fees, together with any costs and expenses, to resolve the dispute and to enforce any judgment, including post judgment attorney’s fees costs and expenses and any attorneys’ fees or costs incurred on appeal of any judgment.
XXVII. EXHIBITS
All exhibits identified in this AGREEMENT are incorporated into the AGREEMENT by this reference.
In the event of any conflict between the terms of this AGREEMENT and the terms of an exhibit, the terms of this AGREEMENT shall control. Notwithstanding the foregoing sentence, the provisions of Section XIII of this AGREEMENT shall not be altered, amended, limited or otherwise affected in any manner by any language included in an exhibit to this AGREEMENT, even if such exhibit purports to affect the provisions of Section XIII.
XXVIII. VENDOR’S AUTHORITY TO EXECUTE
The persons executing this AGREEMENT on behalf of the VENDOR warrant that:
A. the VENDOR is duly organized and existing under the appropriate State laws; B. they are duly authorized to execute this AGREEMENT on behalf of the VENDOR; C. by so executing this AGREEMENT, the VENDOR is formally bound to the provisions of this AGREEMENT; and
D. entering into this AGREEMENT does not violate any provision of any other AGREEMENT to which the VENDOR is bound.
XXIX. INTEGRATION; AMENDMENT
This AGREEMENT represents the entire understanding of CITY and VENDOR as to those matters contained in it. No prior oral or written understanding will be of any force or effect with respect to the terms of this AGREEMENT. The AGREEMENT may not be modified or altered except in writing signed by both parties.
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed the day and year last written below.
Signatures begin on next page.
12 of 12
Vendor Agreement (Rev. 3/2024)
CITY:
City of Pismo Beach, a Municipal Corporation
Signed:
Name: Rosemarie R. Gaglione, PE
Title: Director of Public Works
Dated: ________________________________
Signed:
Name: Jorge E. Garcia
Title: City Manager
Dated: ________________________________
Address for giving notice (See Section XVIII):
760 Mattie Road, Pismo Beach, CA 93449
ATTEST:
Signed:
Name: Erica Inderlied
Title: City Clerk
APPROVED AS TO FORM:
Signed:
Name: Dean J. Pucci
Title: City Attorney
VENDOR:
Garing, Taylor & Associates, Inc.
Signed:
Name: ________________________________
Title: _________________________________
Dated: ________________________________
Address for giving notice (See Section XVIII):
______________________________________
______________________________________
Email address for official communications:
______________________________________
Vendor Representative (See Section VIII):
Name/Title: ____________________________
Attachments:
Exhibit A: Scope of Service
Exhibit B: Compensation Schedule
Attachment 2
Council Agenda 1-20-2026 9.H-10
December 19, 2025 GTA Proposal No. P25-157
Mr. Daniel Contreras
City of Pismo Beach
760 Mattie Road
Pismo Beach, CA 93449
Subject: Fee Proposal for Cliff Avenue Parking Project
Dear Mr. Contreras,
Garing, Taylor & Associates, Inc. (GTA) is pleased to present this Cost Proposal for professional design services for the Cliff Avenue Parking Project, submitted on a time-and-materials, not-to-exceed basis. This proposal is provided in association with the qualifications and scope of work statement previously submitted under separate cover.
All work will be performed by licensed professionals, with survey crew time billed at prevailing wage rates.
GTA understands that the fees outlined herein are intended to represent a comprehensive, not-to-exceed budget for the work as defined in the City’s Request for Proposals and our corresponding scope of services.
Fees will not be exceeded unless extraordinary, unforeseen circumstances arise that substantially alter the project scope or schedule.
We further understand that the City is not requesting construction administration services at this time.
The City may request a separate proposal for construction administration during the run-up to bid award, at which time GTA will prepare an amendment to this contract.
Finally, please note that subconsultant fees are passed through at cost, with no markup or administrative surcharge. We believe this approach reflects our commitment to fairness and transparency in supporting the City’s project objectives.
Project Understanding
The Cliff Avenue Parking Project is a vital component of the City’s ongoing efforts to enhance coastal access, improve parking efficiency, and upgrade stormwater and ADA infrastructure along the bluff side corridor. The project area presents several unique design challenges, including steep bluff grades, aging adjacent utilities, drainage toward sensitive coastal resources, and the need to maintain access for nearby residents and park users. GTA’s experience with similar Pismo Beach blufftop projects—such as Silver Shoals, Sunset Beach Estates, and Pismo Gateway—provides our team with the technical and contextual insight to address these challenges efficiently and in a manner consistent with the City’s coastal character and environmental priorities.
This project anticipates removal and replacement of approximately 18,000 square feet of rock or decomposed granite surface with new decorative or stamped asphalt or concrete parking and drive aisle surfacing, plus approximately 4,500 square feet of new or replaced sidewalk. The adjacent Ocean Boulevard Project is currently removing and replacing the full roadway width up to the project limits.
GTA’s design assumes removal and replacement to the centerline of Cliff Avenue (approximately 10,000 additional square feet) to ensure proper grading and drainage tie-ins. We do not recommend full re-
džŚŝďŝƚΘP25-157 Cliff Avenue Fee Proposal
December 19, 2025
Design Services for the City of Pismo Beach Page 2
pavement of Cliff Avenue at this time due to the lack of curb and gutter along the opposite side and potential right-of-way encroachments that would require resolution. Instead, GTA may recommend a slurry seal to provide a uniform surface appearance across the full street width at project completion.
In total, the proposed design will result in approximately 22,500 square feet of new impervious area and 10,000 square feet of removed and replaced impervious surface. While this could typically trigger Tier 3 and/or Tier 4 Post-Construction Requirements (PCRs) under the RWQCB’s requirements for MS4s, GTA understands that infiltration and retention are not desirable for bluff-top sites. Our approach will therefore focus on compliance with Tiers 1 and 2, emphasizing treatment and flow-through management rather than infiltration. One strategy under consideration involves directing the majority of new impervious area runoff into a bio-swale or vegetated filter strip located on the park-side of the parking or sidewalk (if included), prior to diversion back to the street and into the primary storm drain inlet and hydrodynamic separator/trash capture device. This approach aligns with the City’s established stormwater management strategy for coastal bluff projects, providing effective treatment while minimizing bluff stability concerns.
With this understanding, GTA and our project team are pleased to offer the City of Pismo Beach the following services:
Task 1 – Project Initiation and Coordination
GTA will begin with a comprehensive kickoff meeting involving City staff and all subconsultants. The objective is to confirm project goals, design parameters, schedule expectations, and coordination procedures. GTA will review all available background data, existing utility records, and prior design documents to ensure alignment across all disciplines. A coordination matrix and communication plan will be developed to maintain efficiency and accountability throughout the project.
Deliverables:
x Kickoff meeting and coordination notes
x Project schedule and communication matrix
x Coordination framework among City and consultant team
Estimated Hours:
x Ron Reilly: 16 hrs
x Perry McBeth: 20 hrs
x Bill Rebik: 4 hrs
x Survey Crew: 0 hrs
x Support Staff: 0 hrs
x Subconsultants:
o Scott Wright: 5 hrs
o Oasis Support Staff 1 hrs
Estimated Fee:
x GTA: $6,800.00
x Subconsultants: $952.50
Total Task Fee: $7,752.50
Task 2 – Surveying and Base Mapping
Under this task, GTA’s survey division will perform a detailed topographic survey and base mapping of the project site and surrounding rights-of-way, including utilities, drainage structures, and bluff edge Attachment 2
Council Agenda 1-20-2026 9.H-11
P25-157 Cliff Avenue Fee Proposal
December 19, 2025
Design Services for the City of Pismo Beach Page 3
conditions. The survey will be tied to City control and benchmarks and serve as the base for all subsequent design.
Although the property is City-owned, GTA is aware of several apparent private encroachments into the City right-of-way along the westerly side of Cliff Avenue. These encroachments constrain the functionality of the existing parking area, reduce effective travel widths, and limit available backing distance for vehicles exiting parking stalls. To better understand these conditions, GTA will perform map and record research prior to mobilizing for field work. During the topographic survey, our survey crew will attempt to locate existing monuments and other boundary evidence to preliminarily assess the extent and severity of these encroachments. GTA will prepare one or more exhibits depicting these observed conditions for City review.
This preliminary boundary evaluation is included in the estimated fee below. However, if sufficient monumentation cannot be located, if recovered monumentation conflicts with record data, or if resolution calculations indicate inconsistencies, additional boundary services—such as preparation of a Corner Record or Record of Survey—may be required. Other unforeseen conditions may also necessitate additional confirmation of property limits, utility easements, or access rights involving adjacent properties or third-party utilities. Add-alternates for expanded boundary services are included on Page 8 of this proposal.
Survey crews will perform field verification and data collection in compliance with prevailing wage requirements. The topographic survey will be drone-assisted to minimize field time and enhance accuracy.
GTA will also produce a rectified orthophoto for inclusion beneath the design linework to provide added context and clarity for reviewers and stakeholders.
Significant underground utilities are known to exist in the vicinity of the primary storm drain and catch basin. To accurately define the vertical and horizontal position of these facilities and support design of proposed storm drain improvements, limited utility potholing is anticipated. GTA has included up to five (5) utility potholing mobilizations under this task. The City will retain its preferred utility-location contractor to perform potholing activities, and GTA will coordinate field access and mobilize as needed to survey exposed utilities for incorporation into the topographic base mapping.
The geotechnical subconsultant, GeoSolutions, will initiate their services during the survey phase to perform site reconnaissance, subsurface exploration, and soil sampling as needed for laboratory testing.
Their field work will be completed during this task and will support development of a geotechnical summary memorandum suitable for use in preliminary grading, pavement, and drainage design. The work will be performed in accordance with the California Building Code and industry-standard practices, and will provide early insight into subsurface conditions relevant to feasibility, layout refinement, and alternatives evaluation.
Infiltration testing is included as an add-alternate, recognizing that infiltration or underground stormwater retention is generally discouraged in bluff-top environments and is not anticipated to be a preferred strategy for this site. GTA’s design approach anticipates treatment and controlled discharge of stormwater prior to ocean outfall, consistent with the City’s established practices on similar bluff-area projects.
However, acknowledging that MS4 policies and regulatory requirements may evolve during the course of the project, the infiltration testing add-alternate has been included as a contingency at the end of this fee proposal.
Our archaeological subconsultant, Central Coast Archaeological Research Consultants (CCARC), will provide an archaeological sensitivity evaluation and Phase I survey, including initial Chumash consultation and preparation of a study report.
P25-157 Cliff Avenue Fee Proposal
December 19, 2025
Design Services for the City of Pismo Beach Page 4
Deliverables:
x Topographic survey and base mapping in AutoCAD format x Utility and surface feature mapping
x CCARC Archaeological Sensitivity Study and Report
x Optional add-alternate: Boundary survey, resolution, and record of survey (if requested)
Estimated Hours:
x Ron Reilly: 12 hrs
x Perry McBeth: 16 hrs
x Bill Rebik: 24 hrs
x Survey Crew: 28 hrs
x Support Staff: 20 hrs
x Subconsultants
o (CCARC): 25 hrs
o GeoSolutions Field Crew 12 hrs
Estimated Fee:
x GTA: $21,440
x GeoSolutions: $6,380
x CCARC: $5,000
Total Task Fee: $32,820
Task 3 – Preliminary Design and Alternatives Analysis
GTA will develop up to three concept-level parking layouts, grading schemes, and stormwater management alternatives to evaluate constructability, drainage performance, and accessibility. Each layout will consider ADA compliance, bluff stability, landscape integration, cost-effectiveness and preliminary geotechnical constraints identified during subsurface investigation.
Oasis Landscape Architecture will assist with concept-level landscape and irrigation design, planting palette, and renderings to support City decision-making. In parallel, GeoSolutions will complete laboratory testing, engineering analysis, and preparation of the Geotechnical Investigation Report, providing design parameters to inform preliminary grading, pavement and drainage concepts. GTA will prepare preliminary cost estimates for each concept and facilitate a design review meeting with City staff to determine a preferred alternative.
Time has been included for one “tailgate” style neighborhood workshop, should that seem a desirable approach.
Deliverables:
x Up to three concept design layouts
x Preliminary grading, drainage, and stormwater concepts x Concept-level cost estimates and review meeting
x Geotechnical Testing Report
x Foundational materials for subsequent Parking Layout & Operations Technical Memorandum
Estimated Hours:
x Ron Reilly: 30 hrs
x Perry McBeth: 30 hrs
x Support Staff: 16 hrs
x Subconsultants:
Attachment 2
Council Agenda 1-20-2026 9.H-12
P25-157 Cliff Avenue Fee Proposal
December 19, 2025
Design Services for the City of Pismo Beach Page 5
o Scott Wright 22 hrs
o Support Staff: 45 hrs
o Brian Jagger: 8 hrs
Estimated Fee:
x GTA: $12,440
x Oasis: $9,450
x GeoSolutions: $6,510
Total Task Fee: $28,400
Findings developed under this task will support preparation of the Parking Layout and Operations Technical Memorandum presented in Task 4.
Task 4 – Parking Layout and Operations Technical Memorandum Following completion of the preliminary layouts and alternatives analysis, GTA will prepare a Parking Layout and Operations Technical Memorandum to establish the basis of design for final engineering. This memorandum will document existing site constraints, confirm design criteria, summarize operational considerations, and provide a clear recommendation for the preferred parking configuration.
The memorandum will synthesize findings from the topographic survey, geotechnical reconnaissance, stormwater concepts, ADA analysis, and landscape considerations developed during the preliminary design phase. It will include an exhibit depicting apparent private encroachments into the City right-of- way along the westerly side of Cliff Avenue, and will evaluate how these constraints influence parking geometry, circulation, backing distances, and operational safety. The document will also evaluate pedestrian and vehicular circulation, access and egress, sight distance limitations, stall counts, ADA stall placement, and operational characteristics for up to two refined layout alternatives.
A recommended layout will be identified in coordination with City staff based on constructability, compliance with City standards, safety, accessibility, stormwater considerations, neighborhood compatibility, and cost effectiveness. Schematic exhibits of the alternatives will be included as appendices to support review and decision-making.
Deliverables:
x Technical Memorandum summarizing findings, assumptions, design criteria, and recommended parking configuration
x Supporting schematic exhibits for evaluated alternatives x Westerly Cliff Avenue Right-of-Way Encroachment Exhibit x Summary of operation considerations guiding the PS&E development
Estimated Hours:
x Ron Reilly: 16 hrs
x Perry McBeth: 8 hrs
x Support Staff: 16 hrs
x Subconsultants:
o Scott Wright: 4 hrs
o Oasis Support Staff: 4 hrs
Estimated Fee:
x GTA: $6,320
x Oasis: $1,260
Total Task Fee: $7,580
P25-157 Cliff Avenue Fee Proposal
December 19, 2025
Design Services for the City of Pismo Beach Page 6
Task 5 – Final Design and Construction Documents
Following City selection of a preferred concept, GTA will prepare complete construction documents including grading, drainage, paving, utilities, and stormwater quality improvements. Plans will be advanced through 60%, 90%, and final submittals, integrating geotechnical recommendations from GeoSolutions, and final landscape and irrigation plans from Oasis. At the 90% and 100% PS&E submittals, GTA will additionally provide an estimate of the working days required for a chosen contractor to complete the work.
GTA will prepare technical specifications and an engineer’s estimate of probable construction cost. The design will incorporate hydrodynamic separation, trash capture, and LID features consistent with City stormwater standards. All bid items will be submitted using the City’s front-end specifications format.
Deliverables:
x 60%, 90%, and Final design submittals
x Technical specifications and cost estimates
x Final landscape and irrigation plans
Estimated Hours:
x Ron Reilly: 40 hrs
x Perry McBeth: 80 hrs
x Support Staff: 32 hrs
x Subconsultants:
o Scott Wright: 35 hrs
o Oasis Support Staff: 108 hrs
Estimated Fee:
x GTA: $24,880
x Oasis: $19,950
Total Task Fee: $44,830
Task 6 – Permitting and Agency Coordination
GTA will support the City through the permitting and plan review process, coordinating with Public Works, Community Development, Caltrans District 5, and other reviewing agencies. This task includes addressing review comments, tracking correspondence, and updating plans and technical materials as needed to maintain schedule alignment.
Deliverables:
x Comment response logs and revised plans
x Permit support documentation
x Coordination meeting summaries
Estimated Hours:
x Ron Reilly: 20 hrs
x Perry McBeth: 40 hrs
x Support Staff: 8 hrs
x Subconsultants:
o Scott Wright: 4 hrs
o Oasis Support Staff: 8 hrs
Estimated Fee:
x GTA: $11,320
x Oasis: $1,740
Total Task Fee: $13,060
Attachment 2
Council Agenda 1-20-2026 9.H-13
P25-157 Cliff Avenue Fee Proposal
December 19, 2025
Design Services for the City of Pismo Beach Page 7
Task 7 – Bid and Construction Support
GTA will assist the City during the bid and award phase, providing technical and administrative support to ensure a smooth transition from design to construction. Services will include responding to bidder requests for information (RFIs), preparing addenda, and attending pre-bid and pre-construction meetings.
GTA will also coordinate with subconsultants to ensure consistent communication and clarification of design intent.
While construction administration services are not part of this proposal, GTA anticipates providing them under a separate, future agreement. Construction-phase services typically include review of material submittals, RFI responses, periodic site visits, and preparation of record drawings following project completion.
Deliverables:
x Bid-phase responses and addenda
x Participation in pre-bid and pre-construction meetings x Coordination with City and subconsultants
x Optional construction administration services to be proposed separately Estimated Hours:
x Ron Reilly: 24 hrs
x Perry McBeth: 16 hrs
x Support Staff: 8 hrs
x Subconsultants:
o Scott Wright: 3 hrs
o Oasis Support Staff: 6 hrs
Estimated Fee:
x GTA: $7,920
x Oasis: $1,261
Total Task Fee: $9,181
Summary of Estimated Fees
Task No. Task Name Estimated Fee
1 Project Initiation & Coordination $7,753
2 Surveying & Base Mapping $32,820
3 Preliminary Design & Alternatives Analysis $28,400
4 Parking Layout and Operations Technical Memorandum $7,580 5 Final Design & Construction Documents $44,830
6 Permitting & Agency Coordination $13,060
7 Bid & Construction Support $9,181
Total Estimated Fee: $143,624
Add-Alternates
The following optional add-alternates are identified for potential inclusion should project requirements expand or agency direction change during design or permitting. These items are not included in the base fee proposal but are provided to give the City a complete understanding of potential project costs. A detailed breakdown of hours can be provided in a future contract amendment if requested.
P25-157 Cliff Avenue Fee Proposal
December 19, 2025
Design Services for the City of Pismo Beach Page 8
Land Survey Items:
x Boundary Survey with Record of Survey and Monuments Set – $15,000 x Easement Exhibits (Legal Description and Depiction) for PG&E or Other Utility – $3,500 per easement
Civil Engineering Items:
x Hydrology Study and Stormwater Control Plan Beyond Tier 2 + Trash Capture – $15,000 x Stormwater Pollution Prevention Plan (SWPPP) – $4,000 x Curb, Gutter, and/or Sidewalk on Northwest Side of Cliff Avenue – $20,000 Geotechnical Items:
x Infiltration Testing (for PCR 3 or 4 compliance) – $2,495 Assumptions & Exclusions
The following assumptions and exclusions apply to this proposal:
x Survey crew time is billed at prevailing wage rates and assumes normal working hours under standard field conditions.
x No night or weekend work, traffic control, or overtime has been included unless specifically requested by the City.
x Construction administration, materials testing, and record drawing services beyond bid-phase assistance are excluded from this scope and may be proposed separately. x Permitting and agency coordination efforts are limited to responding to two rounds of agency comments unless otherwise directed.
x Environmental review, biological studies, or other specialist investigations beyond archaeological review are excluded and it is assumed City will contract separately with a biologist if the unforeseen need arises.
x Any additional field survey, redesign, or scope modifications resulting from unforeseen conditions or City-directed changes will be authorized in writing before proceeding.
Agreement Terms
All services described herein will be performed under the City of Pismo Beach’s Standard Professional Services Agreement. GTA acknowledges and accepts the terms and conditions of the City’s standard agreement as the governing contract for this work.
GTA appreciates the opportunity to continue serving the City of Pismo Beach. We look forward to working collaboratively with your team to deliver a practical, well-coordinated, and enduring design solution for this important project.
Sincerely,
Garing, Taylor & Associates, Inc.
Ronald G. Reilly, PE, QSD/P
CEO | President
Attachments: GTA Fee Schedule
Oasis Fee Schedule
GeoSolutions Fee Schedule
CCAC Fee Schedule
Garing, Taylor & Associates, Inc.
ld ll /
Attachment 2
Council Agenda 1-20-2026 9.H-14
EXHIBIT B
FEE
SCHEDULE
APRIL 1, 2024
Fee charges by GARING, TAYLOR & ASSOCIATES, INC. depend on the person or persons performing the work.
OFFICE
CLASSIFICATION RATE
Principal Engineer or Surveyor 165.00-180.00
Engineer I-III (1)140.00-160.00
CAD Designer/Tech 110.00-135.00
Surveyor I-III (2)130.00-150.00
Project Planner/Coordinator 110.00-150.00
FIELD
CLASSIFICATION RATE
Survey Crew (1-person)(3)165.00/225.00 (4)
Survey Crew (2-person)245.00/350.00 (4)
Survey Crew (3-person)320.00/500.00 (4)
Inspector for QSP 140.00-180.00/200.00 (4)
The above fees include office and field equipment and vehicles. Travel time may be charged for projects located at a significant distance from our office. Any costs for postage, shipping, courier services, photocopies, blueprints, telephone and fax charges, filing fees, current mileage charges as set by the Internal Revenue Service, recording fees, outside professional services, special equipment and other miscellaneous charges are additional unless stated otherwise by agreement.
OVERTIME
Authorized overtime is charged at one and one-half (x1.5) the normal rate and/or as otherwise provided by state and federal law.
EXPERT WITNESS / DEPOSITIONS
Expert Witness Court Appearances and Depositions are billed at doubled (x2) the normal rate.
Billings shall be paid monthly. Billings unpaid after 30 days will have a service charge of 0.83% per month (10% per year) added.
(1) Engineer I-III includes licensed civil engineers (PE) and engineers-in-training (EIT). (2)Surveyor I-III includes licensed land surveyors (LS) and land-surveyors-in-training (LSIT). (3)Only under specific circumstances will a 1-person field crew be allowed. (4)Prevailing wage rates for field personnel will be billed at the highest rate shown. Prevailing wage billing rates subject to changes in wage determinations by California Division of Labor and Federal Wage Rates. 3427 MIGUELITO CT., SAN LUIS OBISPO, CA 93401 | 805-548-1560 | RLA #5431 | WWW.OASISASSOC.COM
PROFESSIONAL FEE SCHEDULE
PERSONNEL CHARGES – Hourly Rates
Principal Landscape Architect/QSD & QSP...............................$ 180.00/hr.
Senior Landscape Architect.............................................................$ 150.00/hr.
Irrigation Designer..............................................................................$ 135.00/hr.
Designer II...............................................................................................$ 135.00/hr.
Designer I................................................................................................$ 125.00/hr.
Executive Assistant .............................................................................$ 80.00/hr.
Technical Assistant.............................................................................$ 80.00/hr.
REIMBURSABLE EXPENSES – Direct Charges
Charges for special outside services, equipment or facilities not furnished directly by Oasis Associates, Inc. will be added to the monthly invoice as a reimbursable expense.
Such charges may include, but are not limited to, the following:
Outside services, equipment, or facilities Permit fees
Printing, scanning, photographic reproduction Sub-consultant fees Postage/shipping charges Telecommunication
Travel outside of San Luis Obispo County Facsimile
*Reimbursables may incur a ten percent (10%) administration fee.
NOTE:Rates are subject to change from time to time to reflect increased costs. as of August 2025
Attachment 2
Council Agenda 1-20-2026 9.H-15
2025 PREVAILING WAGE FEE SCHEDULE
PERSONNEL
SPECIAL INSPECTION AND FIELD SERVICES
- Note: Billing for field services will include travel and mileage costs to/from our San Luis Obispo office
FEE
Field Density Testing – Soils (Caltrans Certified Technician) $ 140.00 / hour Field Density Testing – HMA (Caltrans Certified Technician) $ 140.00 / hour Concrete Inspection / Sampling (ACI, ICC and Caltrans Certified Technician) $ 140.00 / hour Masonry Inspection / Sampling (ACI and ICC Certified Technician) $ 140.00 / hour Welding Inspection (AWS Certified Welding Inspector) $ 140.00 / hour Fireproofing Inspection (ICC Certified Technician) $ 140.00 / hour Wood-Framing Inspection $ 140.00 / hour
HMA Coring $ 280.00 / hour
Soil/Concrete Sample Pickup (ACI Certified Technician) $ 110.00 / hour - Weekend Sample Pickup (2-hour minimum) $ 165.00 / hour Prevailing Wage Overtime (> 8 hours / outside M-F, 7 AM – 4 PM) $ 210.00 / hour Prevailing Wage Double-time (> 12 hours / > 8 hours weekend / holiday) $ 280.00 / hour Mileage $ 0.70 / mile
PROFESSIONAL SERVICES AND ADMINISTRATIVE FEE
Professional Engineer / Engineering Geologist $ 275.00 / hour Administration / Certified Payroll $ 95.00 / hour
LABORATORY TESTING
DESCRIPTION
TEST STANDARD
FEE
Soils and Aggregates
Moisture Content and Soil Classification ASTM D2216, CT 226 $ 25.00 / ea Particle Size Analysis
- Sieve Analysis (No. 4 through No.
200) ASTM D422, CT 203, AASHTO T88 $ 150.00 / ea
- Hydrometer and Sieve Analysis ASTM D422, CT 203, AASHTO T88 $ 250.00 / ea - Fine Aggregate Sieve Analysis ASTM C136, CT 202, AASHTO T127 $ 125.00 / ea
- Coarse Aggregate Sieve Analysis ASTM C136, CT 202, AASHTO T127 $ 125.00 / ea Durability ASTM D3744, CT 229 $ 250.00 / ea
Sand Equivalent ASTM D52419, CT 217 $ 150.00 / ea
Cleanness Value CT 227 $ 225.00 / ea
Specific Gravity and Absorption
- Coarse Aggregate ASTM C127, CT 206 $ 150.00 / ea
- Fine Aggregate ASTM C128, CT 207 $ 150.00 / ea
- Specific Gravity of Soils ASTM D854 $ 150.00 / ea
Atterberg Limits
(Liquid Limit, Plastic Limit, Plasticity Index)
ASTM D4318, CT 204, AASHTO T89,
T90 $ 250.00 / ea
Direct Shear ASTM D3080 $ 400.00 / ea
Remolded Shear ASTM D3080 $ 500.00 / ea
Consolidation ASTM D2435 $ 300.00 / ea
Expansion Index ASTM D4829 $ 250.00 / ea
Laboratory Maximum Density
- Method “A” or “B” ASTM D1557 $ 250.00 / ea
- Method “C” ASTM D1557 $ 300.00 / ea
- Caltrans 216 Part II CT 216 $ 275.00 / ea
- Oversized Aggregate Correction ASTM D4718 $ 100.00 / ea - Check Point (Any Method) --- $ 120.00 / ea
Portland Cement Concrete
Concrete Compressive Strength
- 4” x 8” Cylinder – Set of 4 ASTM C39, CT 521 $ 180.00 / ea - 4” x 8” Cylinder – Per Cylinder ASTM C39, CT 521 $ 45.00 / ea - Core Sample – Per Sample * ASTM C42, CT 521 $ 70.00 / ea - Shotcrete – Per Sample * ASTM C1140, CT 521 $ 70.00 / ea - Flexural Beam Testing – Per Beam ASTM C78, C293 $ 100.00 / ea *Additional fees may apply for laboratory coring/saw cutting/end preparation ($ 120.00/hour) Masonry
Masonry Compressive Strength
- Grout Prism – Set of 3 ASTM C1019 $ 135.00 / ea
- Grout Prism – Per Cylinder ASTM C1019 $ 45.00 / ea
Attachment 2
Council Agenda 1-20-2026 9.H-16
- Mortar – Set of 3 ASTM C39, C109 $ 135.00 / ea
- Mortar – Per Sample ASTM C39, C109 $ 45.00 / ea
Subcontracted Services
California Bearing Ratio ASTM D1883 $ 800.00 / ea
R-Value ASTM D2844, CT 301 $ 515.00 / ea
Corrosivity Evaluation ASTM D1498, D4972, G57, D4658M, D4327 $ 420.00 / ea
HMA Maximum Specific Gravity CT 309 $ 225.00 / ea
HMA Core Unit Weight CT 308 $ 60.00 / ea
Asbestos in Soil ASTM D7531 $ 200.00 / ea
Central Coast Archaeological Research Consultants - FEE SCHEDULE 3480 Falling Star Lane. Cayucos, California, 93430
Client:Garing Taylor and Associates
CLASSIFICATION Name UNIT xRate
PRINCIPALARCHAEOLOGIST Azevedo HRS 200.00
Contract:Cliff Avenue - Pismo Beach Proposal
Attachment 2
Council Agenda 1-20-2026 9.H-17