PISMO BEACH CITY COUNCIL STAF REPOR
Agenda Item #9.G
Meetin Date: March 17, 2026
TITLE:
Purchase of SCBA Compressor and Oxygen Filling Station and Booster from Bauer Compressors
RECOMMENDATION:
Adopt a Resolution authorizing the purchase of one Bauer SCBA compressor and one Bauer oxygen filling station from Bauer Compressors for $126,822.64.
DISCUSSION:
A self-contained breathing apparatus (SCBA) is a critical piece of equipment that supplies breathable air via a mask to firefighters, protecting them from oxygen-deficient or other hazardous environments. The City’s current SCBA compressor is over 30 years old and parts are obsolete and annual servicing and repairs are costly when they can be done.
The SCBA compressor was scheduled to be replaced earlier but due to the Public Safety Facility (PSF) construction, we were able to delay the purchase. The City is able to use the state contracted pricing established for Cal Fire, saving staff time and assuring the best price.
Replacing the SCBA compressor is necessary for the following reasons:
Firefighter Safety: SCBA equipment provides breathable air in immediately dangerous to life or health (IDLH) environments. A reliable compressor ensures cylinders are filled to proper standards and pressure levels. Regulatory Compliance: Federal and state safety standards require breathing air systems to meet strict air quality specifications. Aging equipment increases the risk of non-compliance.
Operational Readiness: The Fire Department must maintain uninterrupted capacity to refill air cylinders during extended incidents, training, and mutual aid responses.
Cost Efficiency: Continued repairs on obsolete equipment are increasingly costly and do not provide long-term reliability. Replacement reduces maintenance expenditures and unplanned downtime.
Risk Management: Equipment failure during or after a major incident could delay response capability and increase liability exposure.
During the design of the new Fire Station at the PSF, fire personnel requested that an oxygen filling station be added. The Fire Department utilizes an oxygen filling station to refill medical oxygen cylinders used on fire engines. These cylinders are critical for providing life-saving care to patients experiencing respiratory distress, cardiac emergencies, trauma, and other medical conditions. Installing the oxygen filling station Council Agenda 3-17-2026 9.G-1
onsite reduces the need for personnel exchanging oxygen bottles at Airgas in San Luis Obispo and the cost associated with this service. Additionally, Fire Department staff was notified that as of January 1, 2026, the local oxygen provider in San Luis Obispo no longer offered this service, after which the closest oxygen provider would be located in Bakersfield.
Replacement of the oxygen filling station is necessary for the following reasons:
Patient Care & Life Safety: Medical oxygen is a critical component of basic life support treatment. Reliable filling capability ensures uninterrupted patient care during emergencies.
Operational Readiness: The Fire Department must maintain a constant supply of filled oxygen cylinders to support daily EMS responses, training, and large-scale incidents.
Regulatory Compliance: Oxygen systems must meet stringent safety, storage, and purity standards. Aging equipment increases the risk of non-compliance with health and safety regulations.
Cost Efficiency: Installing the oxygen filling station onsite reduces the need for personnel exchanging oxygen bottles at Airgas in San Luis Obispo and the cost associated with this service.
Both pieces of equipment were included in the design of the Fire Station at the PSF and are vital to the Fire Department’s emergency medical response capabilities.
Conclusion and Recommendation
Staff recommends the Council adopt a resolution (Attachment 1) authorizing the purchase of one Bauer SCBA Compressor and one Bauer Oxygen Filling Station from Bauer Compressors for $126,822.64.
_____________________________________________________________________ FISCAL IMPACT:
The fiscal impact of adopting the subject resolution is $126,822.64. The City’s FY 2026 budget includes sufficient budget to support this cost, including $68,000 in the Motor Vehicle Replacement Fund and $58,822.64 in the Capital Projects Fund Public Safety Facility budget to replace the Bauer SCBA Compressor and purchase the oxygen filling station. The available budget and estimated costs are shown in Table 1.
Council Agenda 3-17-2026 9.G-2
Table 1: Fiscal Impact
Budget and Estimated Costs Amount
Motor Vehicle Replacement Fund Bauer Compressor $68,000.00 Capital Projects Fund Public Safety Facility 58,822.64
Total Available Budget $126,822.64
Estimated Cost
Bauer Compressor ($87,589.03)
Bauer oxygen filling station with booster pump and regulator ($39,233.61) Remaining/Shortfall $0.00
ATTACHMENTS:
1. Resolution
2. Bauer Quotes
3. Department of General Services Contract Pricing for SCBA Compressor Prepared by: Michelle Pearson, Analyst I
Submitted by: Travis Craig, Division Chief
City Manager Approval:
Council Agenda 3-17-2026 9.G-3
RESOLUTION NO. R-2026-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,
CALIFORNIA AUTHORIZING THE PURCHASE OF ONE BAUER SCBA
COMPRESSOR AND ONE BAUER OXYGEN FILLING STATION FROM BAUER COMPRESSORS FOR $126,822.64
WHEREAS, the self-contained breathing apparatus (SCBA) compressor is a mission- critical piece of life safety equipment and is necessary to ensure firefighter safety, regulatory compliance, and uninterrupted emergency response capability; and WHEREAS, due to the age of the current SCBA compressor (1992) and the inability to find parts and provide annual service and/or repairs, staff is recommending the current SCBA Compressor be replaced; and
WHEREAS, the oxygen filling station is essential to reliable patient care, regulatory compliance, and uninterrupted service delivery to the community and purchasing this equipment ensures these services; and
WHEREAS, the local oxygen provider is no longer providing oxygen filling services and as of January 1, 2026, the closest facility for providing oxygen filling is Bakersfield; and WHEREAS, the City can use the state contracted pricing established for Cal Fire, saving staff time and assuring the best price; and
WHEREAS, both pieces of equipment were included in the design of the Public Safety Facility-Fire Station and are vital to the Fire Department’s emergency medical response capabilities.
WHEREAS, the Fiscal Year (FY) 2026 budget includes sufficient funds to support the replacement of the Bauer SCBA Compressor.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the purchase of one Bauer SCBA Compressor and one Oxygen Filling Station from Bauer Compressors for $126,822.64, in accordance with quotes attached to staff’s report dated March 17, 2026.
UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 17th day of March 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Attachment 1
Council Agenda 3-17-2026 9.G-4
RECUSED:
Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
IN WITNESS WHEREOF, I have hereunto set my hand and official seal of the City of Pismo Beach on _______________________.
________________________
Erica Inderlied, City Clerk
Attachment 1
Council Agenda 3-17-2026 9.G-5
1216 Stealth Street
Livermore, CA 94551
Phone: 925-449-7210
Fax: 925-449-7201
To: Date: 3/2/2026
CAL FIRE Pismo Beach
990 Bello Street
Pismo Beach, CA 93449
Rober Gorman
Phone: 805-748-6717
Email: [email protected]
Quotation Valid for 60 Days
ITEM QTY DESCRIPTION
AMOUNT
1 1 Bauer OXY-2S Containment Fill Station $14,297.00
OXY-2S
2 1 Top Mounting Booster Mounting Enclosure $908.00
ENC-0422-738
3 1 Masterline Model 7000-A-2 Two Stage Oxygen $14,500.00 Booster Pump. 2200 PSI, 120 Volt/15 Amp
4 1 31“ O2 Cleaned Hose from Booster to Fill Station $44.00 HOS-0215
5 1 O2 Cleaned Hose Connector $14.70
CON-0030-BR
6 1 O2 Cleaned Hose Adapter $9.00
ADP-0073-BR
7 2 O2 Cleaned Elbow (2) Required $7.00ea $14.00
ELL-0018-BR
8 1 Oxygen Cleaned 4-1 Manifold $2,988.00
Includes O2 Cleaned RS9-20 Adjustable Regulator
SOOC4T1
Subtotal $32,774.70
Sales Tax 8.25% $2,703.91
Shipping $2,235.00
Labor $1,520.00
Total $39,233.61
NOTE: The O2 Booster Pump will require a 115 VAC outlet with 20-amp breaker.
Council Agenda 3-17-2026 9.G-1
Attachment 2
Council Agenda 3-17-2026 9.G-6
Thank you for the opportunity to submit this quotation. Please feel free to contact us if you have any questions. 925-449-7210
Sincerely,
Keith Hodak
Sales Manager
Phone: 714-287-0609
[email protected]
Council Agenda 3-17-2026 9.G-2
Attachment 2
Council Agenda 3-17-2026 9.G-7
1216 Stealth Street
Livermore, CA 94551
Phone: 925-449-7210
Fax: 925-449-7201
To: Date: 2/13/2026
CAL FIRE Pismo Beach
990 Bello Street
Pismo Beach, CA 93449
Rober Gorman
Phone: 805-748-6717
Email: [email protected]
DGS Contract # 1-24-42-07 SCBA Compressors
Quotation Valid for 60 Days
ITEM QTY DESCRIPTION AMOUNT
1 1 Bauer UN4S/18H-E3 Compressor $73,985.25
Working Pressure: 6000 psi
Horsepower: 15 Three Phase Electric
Charging Rate: 18 SCFM
Purification: P5 Securus
Air Storage: (4) 6000 psi ASME Cylinders
Electronic CO Monitor w/ Calibration Kit
Subtotal $73,985.25
Sales Tax 8.25% $6,103.78
Shipping $5,500.00
Labor $2,000.00
Total $87,589.03
NOTE: Customer must supply a fused electrical disconnect box near final location for compressor , and flexible conduit with proper size wiring.
Thank you for the opportunity to submit this quotation. Please feel free to contact us if you have any questions. 925-449-7210
Sincerely,
Keith Hodak
Sales Manager
Phone: 714-287-0609
[email protected]
Attachment 2
Council Agenda 3-17-2026 9.G-8
Department of General Services
Procurement Division
707 Third Street, 2nd Floor
West Sacramento, CA 95605-2811
State of California
STATEWIDE CONTRACT
USER INSTRUCTIONS
MANDATORY
*Supplement 3*
*(Incorporates Supplement 1-3)*
ISSUE AND EFFECTIVE DATE: *5/13/2025*
CONTRACT NUMBER: 1-24-42-07
DESCRIPTION: SCBA Compressors
CONTRACTOR: Bauer Compressors, Inc.
CONTRACT TERM: 07/01/2024 through 06/30/2027
STATE CONTRACT ADMINISTRATOR: Jennifer Jee
Phone: (279)946-8082
Email: [email protected]
The contract user instructions, products, and pricing are included herein. All purchase documents issued under this contract incorporate the contract terms and applicable California General Provisions:
Non-IT General Provisions (rev 6/21/2022)
Cal eProcure link: www.caleprocure.ca.gov
ORDER PLACEMENT INFORMATION
Bauer Compressors, Inc.
1216 Stealth Street
Livermore, CA 94551
Fax: (925) 449-7201
Email:
[email protected]
Bauer Compressors, Inc.
Tim McGuire
Phone: (925) 449-7210
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-24-42-07
Contract User Instructions *Supplement 3*
All changes to most recent Supplement are in bold red italic. Additions are enclosed in asterisks; deletions are enclosed in brackets.
SUMMARY OF CHANGES
Supplement
Number Description/Articles Date
*3**Subject contract is hereby modified to reflect
the following change:
¾Article 34, Generative Artificial
Intelligence (GenAI) Procurement
Procedures has been added*
*5/13/2025*
¾Cover Page and Article 23 updated to
¾Article 32: updated language and included
All other terms and conditions remain the same.
Attachment 3
Council Agenda 3-17-2026 9.G-9
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-24-42-07
Contract User Instructions *Supplement 3*
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-24-42-07
Contract User Instructions *Supplement 3*
Attachment 3
Council Agenda 3-17-2026 9.G-10
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-24-42-07
Contract User Instructions *Supplement 3*
SCOPE
The State’s contract with Bauer Compressors, Inc. (Contractor) provides SCBA Compressors at contracted pricing to the State of California and local government agencies in accordance with the requirements of Contract # 1-24-42-07. The Contractor shall supply the entire portfolio of products as identified in the contract and will be the primary point of contact for data collection, reporting, and distribution of SCBA Compressors to the State.
The contract term is for three (3) years with an option to extend the contract for two (2) additional one (1) year periods or portion thereof. The terms, conditions, and prices for the contract extension option shall be by mutual agreement between the Contractor and the State. If a mutual agreement cannot be met the contract will expire at the end of the current contract term.
CONTRACT USAGE/RULESHE
A. State Departments
x The use of this contract ismandatory for all the State’s departments. x State departments must adhere to all applicable State laws, regulations, policies, best practices, and purchasing authority requirements, e.g. California Codes, Code of Regulations, State Administrative Manual, Management Memos, and State Contracting Manual Volume 2, as applicable.
x Prior to placing orders against this contract, State departments must have been granted non-IT purchasing authority by the Department of General Services, Procurement Division (DGS-PD) for the use of this statewide contract. State departments that have not been granted purchasing authority by DGS-PDfor the use of the State’s statewide contracts may contact DGS-PD’s Purchasing Authority Management Section by e-mail at [email protected].
x State departments must have a Department of General Services (DGS) agency billing code prior to placing orders against this contract. State departments may contact their Purchasing Authority contact or their department’s fiscal office to obtain this information.
B. Local Government Agencies
x Local governmental agency use of this contract is optional. x Local government agencies are defined in Public Contract Code Chapter 2, Section 10298 (a) (b) and 10299 (b); this includes the California State Universities (CSU) and University of California (UC) systems, K-12 schools and community colleges empowered to expend public funds for the acquisition of products.While the State
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-24-42-07
Contract User Instructions *Supplement 3*
makes this contract available to local governmental agencies, each local governmental agency should determine whether this contract is consistent with its procurement policies and regulations.
x Local governmental agencies shall have the same rights and privileges as State departments under the terms of this contract. Any local governmentalagencies desiring to participate shall be required to adhere to the same responsibilities as do State departmentsand have no authority to amend, modify or change any condition of the contract.
x A DGSissued billing code is not required for local governmental agencies to place orders against this contract.
C. Unless otherwise specified within this document, the term “ordering agencies” will refer to all State departments and/or local government agencies eligible to utilize this contract.
Ordering and/or usage instructions exclusive to State departments or local governmental agencies shall be identified within each article.
DGS ADMINISTRATIVE FEES
A. State Departments
DGS will bill each State department an administrative fee for use of this statewide contract. The administrative fee should NOT be included in the order total, nor remitted before an invoice is received from DGS.
Current fees are available online in the Price Book & Directory of Services (go to Price Book Download and click on Purchasing under Procurement Division).
B. Local Government Agencies
For all local government agency transactions issued against the contract, the Contractor is required to remit the DGS-Procurement Division (hereafter “DGS-PD”) an Incentive Fee of an amount equal to 1.25 percent of the total purchase order amount excluding taxes and freight. This Incentive Fee shall not be included in the local governmental agency’s purchase price, nor invoiced or charged to the local governmental agency. All prices quoted to local governmental agencies shall reflect State contract pricing, including any and all applicable discounts, and shall include no other add-on fees.
SB/DVBEOFF-RAMP PROVISION
There is no SB/DVBE off ramp associated with this contract.
EXEMPT PURCHASES
There are no exempt purchases associated with this contract.
Attachment 3
Council Agenda 3-17-2026 9.G-11
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-24-42-07
Contract User Instructions *Supplement 3*
PROBLEM RESOLUTION/SUPPLIER PERFORMANCE
Ordering agenciesand/or Contractor shall inform the State’s Contract Administrator of any technical or contractual difficulties encountered during contract performance in a timely manner. This includes and is not limited to informal disputes, supplier performance, outstanding deliveries, etc.The ordering agency should include all relevant information and/or documentation (e.g., purchase documents).
SPECIFICATIONS
Allcore catalog products listed on Attachment A, Contract Pricing, must conform to contract specifications as set forth in Attachment B - Specification 4210-0301845_1, R3.
CONTRACT ITEMS
Contract items are categorized under two (2) main categories:
A. Core Items:
Core items are available for purchase by ordering agencies at a fixed contract price as set forth in Attachment A- Contract Pricing.
B.None-Core Catalog:
Non-core catalog items are items available in the Contractor’s catalog. Non-core items shall be limited to items within the scope of the SCBA Compressors, component parts, and consumables that are not included as part of the core items identified in Attachment A- Contract Pricing.
Non-core catalog items shall be available for purchase at a 25 percent discount off list price. Non-core catalog items may be offered at a greater discount than the contract discount off list. Non-core items at a discount less than as noted above will not be considered.
Items outside of the scope of this contractshall not be purchased under this contract.
The non-core catalog, includinglist prices, can be found here: Bauer Non-Core Catalog.
CUSTOMER SERVICE
The Contractor has a customer service unit that is dedicated to this contract. The customer service unit provides office and personnel resources for responding to inquiries, including telephone and email coverage weekdays during the hours of 8:00 a.m. - 5:00 p.m., PT.
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-24-42-07
Contract User Instructions *Supplement 3*
Contact Phone Email
Tim McGuire (925)449-7210 [email protected]
PRODUCT SUBSTITUTIONS
Product substitution shalloccur in accordance with the General Provisions (rev 6/21/2022), Article 16 entitled “Substitutions”.
PROMOTIONAL PRICING
The Contractor shall immediately notify the State Contract Administrator of all manufacturer’s price declines and ordering agencies shall receive full benefit of such declines.
PURCHASE EXECUTION
A. State Departments
1) Std. 65 Purchase Documents
State departments not transacting in FI$CAL must use the Purchasing Authority Purchase Order (Std. 65) for purchase execution. An electronic version of the Std. 65 is available at the Office of State Publishing web site (select STDForms).
All Purchasing Authority Purchase Orders (Std. 65) must contain the following:
x Agency Order Number (Purchase Order Number)
x Ordering Agency Name
x Agency Billing Code
x Purchasing Authority Number
x Leveraged Procurement Number (Contract Number)
x Supplier Information (Contact Name, Address, Phone Number, Fax Number, E-mail)
x Line Item number
x Quantity
x Unit of Measure
x Commodity Code Number
x Product Description
x Unit Price
x Extension Price
2) FI$CAL Purchase Documents
State departments transacting in FI$CAL will followthe FI$CAL procurement and contracting procedures.
Attachment 3
Council Agenda 3-17-2026 9.G-12
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-24-42-07
Contract User Instructions *Supplement 3*
3) Blanket Purchase Orders
The use of blanket purchase orders against this statewide contract is not allowed.
B. Local Government Agencies
Local governmental agencies may use their own purchase documents for purchase execution. The purchase documents must include the same data elements as listed above (Exception: Purchasing Authority Number and Billing Code which are used by State departments only).
MINIMUM ORDER
There is no minimum order for this contract.
ORDERING PROCEDURE
Ordering agenciesare to submit appropriate purchase documents directly to the Contractor via one of the following ordering methods:
x U.S. Mail
x Facsimile
x Email
The Contractor’s Order Placement Information is as follows:
ORDER PLACEMENT INFORMATION
Bauer Compressors, Inc.
1216 Stealth Street
Livermore, CA 94551
Fax: (925) 449-7201 Email:
[email protected]
When using any of the ordering methods specified above, all ordering agenciesmust conform to proper State law, policy, and procedures.
ORDER ACCEPTANCE
The Contractor shall accept orders from any orderingagency. The Contractor shall not accept purchase documents for this contract that:
x Are incomplete
x Contain non-contract items
x Contain non-contract terms and conditions
The Contractor must not refuse to accept orders from any ordering agency for any other reason without written authorization from the State Contract Administrator.
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-24-42-07
Contract User Instructions *Supplement 3*
ORDER RECEIPT CONFIRMATION
The Contractor shallprovide ordering agencies with an email or facsimile order receipt confirmation within two (2) business days of receipt of a purchase document.
The Order Receipt Confirmation shall include the following information:
x Contractor’s Order Number
x Ordering agency name
x Agency order number (purchase order number)
x A Detailed Description of the Goods to be Shipped
x Purchase order total cost
x Anticipated delivery date
x Identification of any Out of Stock/Discontinued Items
DELIVERYSCHEDULES
Delivery for orders placed against this contract shall be in accordance with the following:
A. Locations
Deliveries are to be made (statewide) to the location specified on the individual purchase order, which may include, but not limited to inside buildings, high-rise office buildings, and receiving docks.
B. Schedule
Delivery of ordered product shall be completed in full within seventy (70) calendar days after receipt of an order (ARO), unless otherwise agreed to in writing by the ordering agency.
Since receiving hours for each ordering agency will vary by facility, it will be the Contractor’s responsibility to check with each ordering agencyfor their specific delivery hours before delivery occurs.
The Contractor must notify the ordering agency within twelve (12) hours of scheduled delivery time, if delivery cannot be made within the time frame specified on the Order Receipt Confirmation.
The Contractor is requested to make deliveries in Los Angeles County, Orange County, San Bernardino Metropolitan Area, and San Diego Metropolitan Area during off-peak hours. Off-peak hours are Monday through Friday, 10:00 AM to 4:00 PM PT.
Attachment 3
Council Agenda 3-17-2026 9.G-13
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-24-42-07
Contract User Instructions *Supplement 3*
C. Security Departments
Deliveries may be made to locations inside secure grounds that require prior clearances or special entry procedures for delivery drivers.
Security procedures may vary from facility to facility. The Contractor will be responsible for contacting the secure location for security procedures, hours of operation for deliveries and service, dress code, and other rules of delivery.
Deliveries that are delayed due to drivers not being cleared to enter secure grounds may be cause for contract default.
FREE ON BOARD (F.O.B.) DESTINATION
All prices areF.O.B. destination; freight prepaid by the Contractor, to the ordering agency’s receiving point.
Responsibility and liability for loss or damage for all orders willremain with the Contractor until final inspection and acceptance, when all responsibility willpass to the ordering agency, except the responsibility for latent defects, fraud, and the warranty obligations.
SHIPPED ORDERS
All shipments shall be in accordance with the General Provisions (rev 6/21/2022), Article 12 entitled “Packing and Shipment.
PACKING SLIP
Packing slip requirements shall be in accordance with the General Provisions (rev 6/21/2022) Article 12 entitled “Packing and Shipment”.
INSTALLATION
The Contractor shall set/secure all SCBA Compressor units in place, render said units operational, and remove all dunnage at no cost to the ordering agency. At the time of installation, the Contractor shall ensure that the purchase order has been delivered in full.
Additionally, at no cost to the Ordering Agency, the Contractor shall conduct all initial onsite tests required by California OSHA regulations to render the unit usable, including, but not limited to, air sample testing, Kunkle valve testing, and CO calibration.
The Contractor shall also, at no additional cost to the ordering agency, provide quality assurance signage for all breathing air systems by an accredited testing laboratory.
At the time of ordering, the ordering agency shall collaborate with the Contractor to ensure all public works related tasks have been completed prior to the Contractor delivering and securing the SCBA Compressor. The ordering agency and Contractor will mutually
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-24-42-07
Contract User Instructions *Supplement 3*
collaborate to identify all requirements (e.g., power, foundation) for installation at the specific field location.
Public works are NOT part of this contract.
INSPECTION AND ACCEPTANCE
Inspection and acceptance shall be in accordance with the General Provisions (rev 6/21/2022), Article 17 entitled “Inspection, Acceptance and Rejection”.
Acceptance shall not occur until the installation requirements of Section 21, Installation are satisfied in full.
CONTRACT ADMINISTRATION
Both the State and the Contractorhave assigned contract administrators as the single points of contact for problem resolution and related contract issues.
Administrator
Information DGS-PD Bauer Compressors, Inc.
Contact Name:Jennifer Jee Tim McGuire
Telephone:(279) 946-8082 (925)449-7210
Facsimile:N/A (925)449-7201
Email:Jennifer.Jee d s.ca.ov Tim.McGuire bauersf.com
Address:DGS/Procurement Division
Attn: Jennifer Jee
707 Third Street, 2nd Floor,
MS 201
West Sacramento, CA
95605
Bauer Compressors, Inc.
Attn: Tim McGuire
1216 Stealth Street
Livermore, CA 94551
INVOICING
Ordering agencies may require separate invoicing, as specified by each ordering agency.
Invoices will contain the following information:
x Contractor’s name, address and telephone number
x Leveraged Procurement Agreement Number (Contract Number) x Agency order number (purchase order number)
x Item and commodity code number
x Quantity purchased
x Contract price and extension
x State sales and/or use tax
Attachment 3
Council Agenda 3-17-2026 9.G-14
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-24-42-07
Contract User Instructions *Supplement 3*
x Prompt payment discounts/cash discounts, if applicable x Totals for each order
PAYMENT
A. Terms
Payment terms for this contract are net forty-five (45)days. Payment willbe made in accordance with the provisions of the California Prompt Payment Act, Government Code Section 927, et seq. Unless expressly exempted by statute, the Act requires State departments to pay properly submitted, undisputed invoices not more than forty- five (45)days after the date of acceptance of goods, performance of services, or receipt of an undisputed invoice, whichever is later.
B. Cal Card Use
State departmentsmay use the CAL-Card for the payment of invoices. Use of the CAL- Card requires the execution ofa Purchasing Authority Purchase Order (Std. 65) and must include all required documentation applicable to the purchase.
The CAL-Card is a payment mechanism, not a procurement approach and, therefore, does not relieve State departments from adhering to all procurement laws, regulations, policies, procedures, and best practices, including those discussed in the State Contracting Manual(SCM) Volume 2.This includes but is not limited to the application of all sales and use tax laws, rules and policies as applicable to the purchase.
C. State Financial Marketplace
State departments reserve the right to select the form of payment for all procurements, be it either an outright purchase with payment rendered directly by the State, or a financing/lease-purchase or operating lease via the State Financial Marketplace (GS $Mart and/or Lease $Mart). If payment is via the financial marketplace, the Contractor will invoice the State department and the State department will approve the invoice and the selected Lender/Lessor for all product listed on the State's procurement document will pay the Contractoron behalf of the State.
D. Payee Data Record
Each State department’s accounting office must have a copy of the Contractor’s Payee Data Record (Std. 204) in order to process payments. State departments should forward a copy of the Std. 204 to their accounting offices. Without the Std. 204, payment may be unnecessarily delayed.The Std. 204 can be found in FI$CAL or may be requested from the Contractor.
CAL-CARD INVOICING
All CAL-Card invoices are to be processed separately from other payment methods and include the elements identified in Article 24,Invoicing. CAL-Card invoices shall be
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-24-42-07
Contract User Instructions *Supplement 3*
submitted to the CAL-Card account holder.The total invoice amount for each CAL-Card order must reflect a zero(0)balance due or credit, if applicable, and state “paid by CAL- Card”.
This website contains additional information regarding DGS-PD’s CAL-Card program.
CALIFORNIA SELLER’S PERMIT
The California seller permit number for the Contractor is listed below. Ordering Agencies can verify that permits are currently valid at the following website: www.cdtfa.ca.gov .
State departments must adhere to the file documentation identified in the State ContractingManual Volume 2.
Contractor Name Seller Permit #
Bauer Compressors, Inc. 21-820120
WARRANTY
Equipment furnished for this solicitation shall operate satisfactorily and be free from any defects in materials and workmanship. Contractor shall bear all material, labor and transportation costs for repair of defects and failures occurring within the warranty period.
Equipment shall have a minimum warranty period of three (3) years (36 months) from the date of Acceptance (see Section 22, Inspection and Acceptance), at no cost to the ordering agency. Any standard OEM warranties that exceed the minimum warranty requirements shall be made available to the ordering agency.
At no cost to the ordering agency, warranty technical support and service shall be provided by the Contractor to any location that has an onsite an SCBA Compressor purchased through this contract.
Technicians shall be OEM certified and sufficiently trained to inspect, service and repair the OEM's SCBA Compressors. Upon request by the ordering agency, the Contractor shall identify the name(s) and qualifications of the technical support personnel to provide the requested service, within five (5) business days of the request for service by the ordering agency.
During the warranty period, service personnel and repair parts shall be readily available from the Contractor. Warranty replacement parts shall be made available to the ordering agency within seventy-two (72) hours from the date of the order, whether the order is made by telephone or in writing. Freight or transportation costs for warranted parts are the responsibility of the Contractor and the use of overnight delivery is required when a Compressor is out-of-service due to needed parts.
Attachment 3
Council Agenda 3-17-2026 9.G-15
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-24-42-07
Contract User Instructions *Supplement 3*
TRAINING
Contractor shallprovidemanufacturer authorized technical instruction covering the proper use and maintenance of the SCBA Compressor and all associated parts.
Training shall take place onsite at various locations to be determined by the ordering agency.
This shall include initial training at the time of installation, and if purchased, additional end user training.
A. Initial Training
Contractor shall provide initial manufacturer’s authorized technical training at each installation site of the SCBA Compressors of to up to ten (10) designated personnel of the ordering agency. This training shall cover the proper operation and maintenance of the SCBA Compressor and all associated parts and be provided at no cost to the ordering agency.
B. Training Materials
Contractor shall provide multimedia (print media and on-line access materials) educational materials for each SCBA Compressor type for each location at the time of delivery and installation. These materials should cover the proper use and maintenance of the SCBA Compressor, at minimum, and be provided at no cost to the ordering agency.
C. AdditionalEnd UserTraining
As needed, and beyond the initial training, the Contractor shall make training available to the Ordering Agency per the rate set forth in Attachment A, Contract Pricing.
Travel expenses for Additional Training shall be borne by the Contractor and are not to be charged to the Ordering Agency.
This end user training is not included under initial training requirements of this section.
RECYCLED CONTENT
There is no recycled content associated with this contract.
SMALL BUSINESS (SB) OR DISABLED VETERAN BUSINESS ENTERPRISE (DVBE)
PARTICIPATION
There is no Small Business (SB) or Disabled Veteran Business Enterprise (DVBE) participation for this contract.
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-24-42-07
Contract User Instructions *Supplement 3*
VETTED FORM/CERTIFICATIONS
DGS-PD, as the awarding department, has assessed the Contractor and subcontractor forms, certifications, and compliance to performing a commercially useful function (CUF) during the solicitation evaluation process. Consequently, when executing purchase documents pursuant to this contract, it is not necessary for State departments operating under statewide contract purchasing authority to conduct a CUF evaluation or request the completion of the following required certifications and forms:
x GenAI Disclosure & Factsheet (STD 1000)
x Bidder Declaration Form (GSPD 05-105)
x DVBE Declaration Form (DGS-PD 843)
x Darfur Contracting Act Form
x California Civil Rights Certification Form
x Iran Contracting Act Certification
x Russian Sanctions Agreement
x Federal Debarment
State departments should make a notation of this within their procurement file. .
ATTACHMENTS
Attachment A – Contract Pricing
Attachment B – Specification 4210-0301845_1, R3
*GENERATIVE ARTIFICIAL INTELLIGENCE (GENAI) PROCUREMENT
PROCEDURES
GenAI contract provisions (rev. 2/20/2025) have been incorporated into the contract. Contractor does not intend to utilize GenAI as a deliverable. If GenAI is disclosed by the Contractor, state departments must follow the required GenAI purchase procedures outlined in SCM Vol.2, Chapter 23, Generative Artificial Intelligence.*
Attachment 3
Council Agenda 3-17-2026 9.G-16