PISMO BEACH CITY COUNCIL STAF REPOR
Agenda Item #9.H
Meetin Date: March 17, 2026
TITLE:
Amendment #3 to the Agreement with Jason Addison Smith Consulting Services, Inc. (JAS Pacific) for Building Division Services
RECOMMENDATION:
Adopt a Resolution authorizing the City Manager to execute Amendment #3 to the agreement with Jason Addison Smith Consulting Services, Inc. (JAS Pacific) in the amount of $475,000; extending the contract through Fiscal Year 2027 for professional Building Division services; and appropriating related budget adjustments in Fiscal Year 2026.
DISCUSSION:
The City originally entered into a contract in the amount of $100,000 with JAS Pacific for building plan check services on September 6, 2024, with a contract expiration date of June 30, 2025. Amendment 1 to the contract was approved by the City Council on May 20, 2025, adding $145,000 and extending the contract through fiscal year (FY) 2026.
Amendment 2 was approved by Council on November 18, 2025, adding an additional $200,000 to cover plan check services through the end of FY 2026. Plan check service demand continues to exceed projections with building activity expected to generate an additional $325,000 in building plan check expenses through the end of FY 2026. Plan check demand is anticipated to remain high through the end of FY 2026 and well into FY 2027 and staff also recommends extending the contract through FY 2027. The cost of extending the contract through FY 2027 is an additional $150,000 for a total contract amendment of $475,000 and overall contract amount of $920,000.
JAS Pacific has been in operation for thirty years and has extensive experience providing Building Division services to jurisdictions on the central coast and their staff is familiar with the City’s processes, procedures, and the local building code. The scope of the current contract covers a wide range of Building Division services, designed to be available to support any function of the Building Division when workload exceeds staff capacity.
Current Building Division staffing levels include one full-time Building Official, one full-time Permit Technician, one part-time Permit Technician, and one full-time Inspector, which under the current workload is insufficient to keep up with building permit plan check needs. The high volume of electronic submittals has created a need to augment plan check services through use of the JAS Pacific outside plan check service.
Staff expects the demand for building permit plan review services to remain at current levels for the remainder of FY 2026, extending into FY 2027. The increase in current and future plan check service demand is a result of multiple large projects submitting for building plan check including several hotels going through substantial remodels, the Gateway project, the McNeal subdivision off Beachcomber, Nike store expansion/ Council Agenda 3-17-2026 9.H-1
remodel and several mixed-use projects that are currently making their way through the planning process.
The Council-approved fee structure supports the City’s full cost to provide these services, which are reflected in the FY 2026 and FY 2027 budgets. The contract is structured such that the contract amount is a “not-to-exceed” amount and the City only pays for those services requested and rendered, meaning the City is not obligated to pay the full contract amount if corresponding service are not requested. The Building Division collects sufficient plan check fees to cover the cost of the proposed Amendment 3 to the JAS Pacific contract.
Conclusion and Recommendation
Due to current and anticipated volumes of submittals in the Building Division, the City is in need of additional contract Building Division plan check services to continue to provide a high level of service.
Staff recommends that the Council adopt a resolution (Attachment 1) authorizing the City Manager to execute Amendment #3 (Attachment 2) to the Agreement with JAS Pacific in the amount of $475,000; extending the contract through FY 2027 for professional building division services; and appropriating related budget adjustments in FY 2026.
FISCAL IMPACT:
The fiscal impact of adopting the resolution approving Amendment #3 with JAS Pacific is $475,000. This amendment increases the total contract amount from $445,000 to $920,000. There is $108,350 budgeted in FY 2027 General Fund Community Development Department’s Building Division Professional Services account to support this cost.
Staff recommends that Council appropriate an additional $366,650 in the General Fund Community Development Department’s Building Division Professional Services account in FY 2026 to support the remaining cost of this agreement, and any unused portion of this budget that is not used during FY 2026 will be carried forward to FY 2027. This additional cost is funded by building plan check fees already in the City’s Fee Schedule.
ATTACHMENTS:
1. Resolution
2. Amendment #3
Submitted by:
Scot Graham, Community Development Director
City Manager Approval:
Council Agenda 3-17-2026 9.H-2
RESOLUTION NO. R-2026-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT #3
TO THE AGREEMENT WITH JASON ADDISON SMITH CONSULTING SERVICES, INC. (JAS PACIFIC) IN THE AMOUNT OF $475,000; EXTENDING THE CONTRACT THROUGH FISCAL YEAR 2027 FOR PROFESSIONAL BUILDING DIVISION SERVICES; AND APPROPRIATING RELATED BUDGET ADJUSTMENTS IN FISCAL YEAR 2026
WHEREAS, the City entered a contract with JAS Pacific to provide personnel with a high level of skill and experience for construction plan check services to the City of Pismo Beach, specifically tailored to the City and its needs; and WHEREAS the City’s original contract with JAS Pacific was entered into on September 6, 2024, in the amount of $100,000; and was subsequently increased by $145,000 and extended to June 30, 2026, through City Council approval of Amendment 1 to the contract on May 20, 2025; and was further increased by $200,000 on November 18, 2025 through Amendment 2 to the contract; and
WHEREAS, Building Division staffing levels are designed to support the basic need for services, to be supplemented by contract services when needed; and WHEREAS, the City expects the demand for building permit plan reviews to remain at the high level experienced in recent fiscal years, exceeding the capacity of the current Building Division staffing level; and
WHEREAS, the Council-approved fee structure supports the City’s full cost to provide development review services, which are reflected in the General Fund budget; and WHEREAS, the Fiscal Year (FY) 2026 and FY 2027 General Fund Community Development Department Building Division professional services account budget includes $108,350 to support these services and requires a budget adjustment of $336,650 to support this amendment, which is funded by building plan check fees already included in the City’s Fee Schedule; and
WHEREAS, amendment of the current contract with JAS Pacific to allocate additional funding to the contract will allow JAS Pacific to provide the City with the level of contract services needed to support current and anticipated Building Division activity levels.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to execute Amendment #3 to the agreement with Jason Addison Smith Consulting Services, Inc., dba JAS Pacific, in substantially the form attached to staff’s report dated March 17, 2026, for building permit plan check review in Council Agenda 3-17-2026 9.H-3
Attachment 1
an amount of $325,000 for the remainder of FY 2026, and $150,000 in FY 2027 for a resulting contract total of $920,000 and extending the contract through FY 2027.
BE IT FURTHER RESOLVED that the City Council of the City of Pismo Beach hereby appropriates $366,650 in the General Fund Community Development Department’s Building Division Professional Services account in FY 2026 to support this amendment.
UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 17th day of March 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
RECUSED:
Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Pismo Beach, California, on _______________________. ________________________
Erica Inderlied, City Clerk
Council Agenda 3-17-2026 9.H-4
Attachment 1
AMENDMENT # 3
to the
SEPTEMBER 6,2024 AGREEMENT BETWEEN THE CITY OF PISMO BEACH AND JASON ADDISON SMITH CONSULTING SERVICES INC. DBA JAS PACIFIC Pursuant to the September 6, 2024 Agreement for Professional Services between the City of Pismo Beach, hereinafter referred to as “City,” and Jason Addison Smith Consulting Services Inc., dba JAS Pacific hereinafter referred to as “Vendor,” City and Vendor hereby agree as follows:
1.Additional services shall be performed as set forth in the proposal dated February 20, 2026, which is attached hereto and by this reference made a part hereof.
2.Compensation for and timing of the additional services shall be as set forth in the referenced proposal. Compensation for the additional services shall not exceed the amount of Four Hundred and Seventy-Five Thousand dollars ($475,000), without prior written approval of the City.
3.The revised fee under the September6, 2024 contract, plus this addendum, is Nine Hundred and Twenty Thousand dollars ($920,000).
4.The term end date of the agreement is hereby revised to June 30, 2027
5.All other provisions of the subject agreement between City and Vendor shall remain in full force and effect.
CITY:
City of Pismo Beach, a Municipal Corporation
Signed:
Name: Scot Graham
Title: Community Development Director
Dated: ________________________________
Signed:
Name: Jorge E. Garcia
Title: City Manager
Dated: ________________________________
ATTEST:
Signed:
Name: Erica Inderlied
Title: City Clerk
APPROVED AS TO FORM:
Signed:
VENDOR:
Jason Addison Smith Consulting Services Inc.,
dba JAS Pacific
Signed:
Name: ________________________________
Title: _________________________________
Dated: ________________________________
Address for giving notice:
(if changed from prior agreement)
______________________________________
______________________________________
Email address for official communications:
(if changed from prior agreement)
______________________________________
Vendor Representative:
(if changed from prior agreement)
Name/Title: ____________________________
Title: City Attorney
Attachment: Scope/Cost Proposal Council Agenda 3-17-2026 9.H-5 Attachment 2
CITY OF PISMO BEACH
Building Division
Contract Amendment No.3
City of Pismo Beach
SUBMITTED BY
JAS PACIFIC
843 7th Street Suite E • Paso Robles, CA 93446
800.818.3677 • jaspacific.com
Council Agenda 3-17-2026 9.H-6
Attachment 2
February 20, 2026
Scot Graham
Community Development Director
City of Pismo Beach
760 Mattie Road
Pismo Beach, CA 93449
Re: JAS Pacific Professional Services for the City of Pismo Beach proposed Contract Amendment No. 3 Dear Mr. Graham,
JAS Pacific is pleased to provide our proposal to amend our contract to increase the Vendor Fees from $445,000 to $770,000 to continue providing professional services for the City of Pismo Beach through the remainder of FY25/26..
JAS Pacific is a comprehensive provider of building and safety services, with a strong focus on plan review, permit center operations, Building Official, inspection, clerical support, and specialized management services. We are pleased to offer the City of Pismo Beach expert and timely plan review services, ensuring that construction projects comply with your adopted building standards in a timely and professional manner. Our commitment extends to providing responsive, cost-effective services and thorough customer support for the city, its residents, businesses, and developers.
We currently serve local and regional governmental entities across the state, handling plan review processes like those required for Pismo Beach. Our staff’s extensive experience with the City of Pismo Beach and other jurisdictions on the central coast such as Arroyo Grande, Atascadero, Grover Beach, Guadalupe, Morro Bay, Paso Robles, Santa Maria, Ventura, and the Cities and Counties of San Luis Obispo and Santa Barbara, ensure we bring the regional expertise and code knowledge to handle your plan review needs effectively. JAS Pacific is highly regarded for its organizational and operational excellence with no known conflicts of interest regarding this proposed work.
Our team offers a wealth of expertise in plan review services, with professionals experienced at all levels of local government.
This diverse and skilled team ensures efficient service delivery and effective management of construction permits tailored to Pismo Beach’s requirements. Bryan Spain will maintain services as our Project Manager and the City will benefit from Mr.
Spain’s proven track record with the City of Pismo Beach and his extensive experience throughout California.
With our local San Luis Obispo County select staffing living on the Central Coast, we can remain available for meetings at the City with appropriate notice. Scott Martini, Regional Manager, will serve as the City’s primary contact. He will ensure that all services are provided in a timely and efficient manner. His contact information is provided below:
Scott Martini, PE - Primary Contact/Regional Manager
805.674.6163 cell - [email protected]
Please feel free to contact Mr. Martini with any questions or comments you may have regarding our proposal or this amendment.
We are excited to continue providing top notch building-related services for the City of Pismo Beach. If you have any questions for me, feel free to contact me directly at 626.625.4233.
Respectfully,
Raj Patel, P.E.
President
JAS Pacific
201 North Euclid Ave, CA 91786
Office: 800.818.3677 • Mobile: 626.625.4233
[email protected]
Council Agenda 3-17-2026 9.H-7
Attachment 2