PISMO BEACH CITY COUNCIL STAF REPOR
Agenda Item #9.C
Meetin Date: Ma 19, 2026
TITLE:
Purchase of Replacement Polaris Cart Vehicle for Fire Department RECOMMENDATION:
Adopt a Resolution authorizing the purchase of one 2026 Can-Am Defender PRO XT from Central Coast Yamaha Polaris Suzuki Can-Am in the amount of $32,605.88.
DISCUSSION:
The Fiscal Year (FY) 2026 Motor Vehicle Replacement (MVR) Fund budget includes $56,000 for the replacement of the Fire Department’s Polaris Cart 64 (vehicle FDCart64) and additional equipment needed to place the vehicle into service. This vehicle is partially supported by an $18,500 2024 Off-Highway Vehicle (OHV) grant. Due to ongoing electrical issues and transmission failures, continued repairs to Polaris Cart 64 are no longer fiscally responsible. Staff recommends replacing the current vehicle to ensure reliable operation, reduce maintenance costs, and support ongoing departmental needs.
A quote from Central Coast Yamaha Polaris Suzuki is provided as Attachment 2.
Cart 64 helps emergency crews reach people faster, start care sooner, and move patients out of crowded areas when larger vehicles can’t get through. It’s a simple, effective way to improve response in busy situations, making it essential for public safety in the city’s event-oriented environment. The purchase of the Polaris Cart (representative vehicle type shown as Figure 1 below) is vital in getting the quickest transportation to victims who are hard to access and may need critical medical care.
In October 2024, the City’s Lifeguard Program applied for the 2024 OHV grant in the amount of $18,500 for the replacement of the Cart 64. The San Luis Obispo County Parks and Recreation Commission recommended that the County Board of Supervisors approve the $18,500 2024 OHV grant, and those funds were available July 1, 2025.
During the City’s Mid-Cycle Budget process, the grant revenues were added to the MVR Fund for the replacement of Cart 64.
Figure 1. Representative cart type
Council Agenda 5-19-2026 9.C-1
Conclusion and Recommendation
Staff recommends that the Council adopt a resolution (Attachment 1) authorizing the purchase of one 2026 Can-Am Defender PRO XT from Central Coast Yamaha Polaris Suzuki Can-Am in the amount of $32,605.88.
FISCAL IMPACT:
The fiscal impact of adopting the subject Resolution is an additional expenditure of $32,605.88, offset by grant revenues of $18,500.00, for a net cost of $14,105.88. The $18,500 OHV grant funds were appropriated in FY 2026 MVR Fund state government grants account to reflect these grant revenues.
The FY 2026 Motor Vehicle Replacement (MVR) Fund budget includes $56,000 to replace Cart 64 (vehicle number FDCart64) including additional equipment needed to place the vehicle into service and $18,500 of grant revenues.
The available budget, costs, and proposed grant revenues are shown in the Table 1 below.
Table 1. Fiscal Impact
Item Fiscal Impact
Budget
FY 2026 Motor Vehicle Replacement Fund RWC-Boat 64 Budget $56,000.00 Estimated Cost
2026 Can-Am Defender PRO XT $32,605.88
Remaining Budget Surplus / (Shortfall) $23,394.12
Revenues
2024 OHV Grant Funds $18,500.00
Net Fiscal Impact (Revenues less Estimated Cost) ($14,105.88) The remaining budget surplus of $23,394.12 is expected to be used for additional equipment necessary to place the vehicle into service.
ATTACHMENTS:
1. Resolution
2. Central Coast Yamaha Polaris Suzuki Can-Am Quote
Prepared by: Michelle Pearson, Analyst I
Submitted by: Travis Craig, Division Chief
City Manager Approval:
Council Agenda 5-19-2026 9.C-2
RESOLUTION NO. R-2026-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA AUTHORIZING THE PURCHASE OF ONE 2026 CAN-AM DEFENDER
PRO XT FROM CENTRAL COAST YAMAHA POLARIS SUZUKI CAN-AM IN THE AMOUNT OF $32,605.88
WHEREAS, the Fiscal Year (FY) 2026 Motor Vehicle Replacement (MVR) Fund budget includes $56,000 for the replacement of the Fire Department’s Polaris Cart 64 (vehicle FDCart64) and additional equipment needed to place the vehicle into service; and WHEREAS, due to ongoing electrical issues and transmission failures, continued repairs to Polaris Cart 64 are no longer fiscally responsible, therefore, staff recommends replacing the current vehicle to ensure reliable operation, reduce maintenance costs, and support ongoing departmental needs; and
WHEREAS, in October 2024, the City’s Lifeguard Program applied for the 2024 Off- Highway Vehicle (OHV) grant in the amount of $18,500 for the replacement of the Polaris Cart 64; the San Luis Obispo County Parks and Recreation Commission recommended that the County Board of Supervisors approve the $18,500 2024 OHV grant, which was available July 1, 2025; and
WHEREAS, during the City’s Mid-Cycle Budget process, the grant revenues were added to the MVR Fund for the replacement of Cart 64, and there is therefore sufficient budget to support this request.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the purchase of one 2026 Can-Am Defender PRO XT from Central Coast Yamaha Polaris Suzuki Can-Am in the amount of $32,605.88, in accordance with the quotation attached to staff’s report dated May 19, 2026.
UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 19th day of May 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
RECUSED:
Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 5-19-2026 9.C-3
Attachment 1
IN WITNESS WHEREOF, I have hereunto set my hand and official seal of the City of Pismo Beach on _______________________.
________________________
Erica Inderlied, City Clerk
Council Agenda 5-19-2026 9.C-4
Attachment 1
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Council Agenda 5-19-2026 9.C-5
Attachment 2