PISMO BEACH CITY COUNCIL STAF REPOR
Agenda Item #09.D
Meetin Date: June 16, 2026
TITLE:
Award of Janitorial Supplies Contract for City Facilities with Procare Janitorial Supply, Inc.
RECOMMENDATION:
Adopt a Resolution authorizing the City Manager to enter into a Professional Services Agreement with Procare Janitorial Supply, Inc. to supply janitorial supplies in an amount not to exceed $115,000 in Fiscal Year 2027.
DISCUSSION:
The City of Pismo Beach maintains and operates eleven public restrooms, five City worksites, and two Veterans’ Halls that serve City staff, residents, and visitors throughout the year. To ensure a clean, safe, and comfortable environment for all, the City provides janitorial supplies for these facilities. To support daily maintenance operations, the City purchases a variety cleaning supplies, paper products, trash can liners, hand soaps, and other custodial materials. The City spends on average $90,000 annually on janitorial supplies. With recent increases in the cost of supplies and addition of the recently completed Public Safety Facility, it is anticipated that the annual cost will increase in Fiscal Year (FY) 2027.
In order to obtain the most competitive pricing, a formal Request for Proposals was issued for the purchase of janitorial supplies. On May 14, 2026, five proposals were received and evaluated by staff. Procare Janitorial Supply, Inc. (Procare) was determined to be the most qualified and has been selected as the vendor to provide the supplies to the City.
Conclusion and Recommendation
Staff recommends the Council adopt a resolution (Attachment 1) authorizing the City Manager to enter into a Professional Services Agreement (Attachment 2) with Procare in an amount not to exceed $115,000 for FY 2027.
FISCAL IMPACT:
The fiscal impact of adopting the attached resolution is $65,000 to the General Fund and $50,000 to the Pier Enterprise Fund. There is sufficient budget in the FY 2027 General Fund Public Works Department Facilities Division budget and FY 2027 Pier Enterprise Fund Public Works Department Engineering Division budget to support the contract cost.
ATTACHMENTS:
1. Resolution
2. Procare Janitorial Supply, Inc. Vendor Agreement
Prepared by: Ellen Boyle, Senior Administrative Assistant Submitted by: Rosemarie Gaglione, PE, Director of Public Works City Manager Approval:
Council Agenda 6-16-2026 9.D-1
RESOLUTION NO. R-2026-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,
CALIFORNIA AUTHORIZING THE CITY MANAGER TO ENTER INTO A
PROFESSIONAL SERVICES AGREEMENT WITH PROCARE JANITORIAL SUPPLY, INC. TO SUPPLY JANITORIAL SUPPLIES IN AN AMOUNT NOT TO EXCEED $115,000 IN FISCAL YEAR 2027
WHEREAS, the City of Pismo Beach maintains and operates eleven public restrooms, five City worksites, and two Veterans’ Halls that serve City staff, residents, and visitors throughout the year; to ensure a clean, safe, and comfortable environment for all, the City provides janitorial supplies for these facilities, including a variety cleaning supplies, paper products, trash can liners, hand soaps, and other custodial materials; and WHEREAS, with recent increases in the cost of supplies and addition of the recently- completed Public Safety Facility, it is anticipated that the annual cost of these custodian supplies will increase in Fiscal Year 2027; and
WHEREAS, a Request for Proposals was issued for the purchase of these supplies, five proposals were received and evaluated by staff, and Procare Janitorial Supply, Inc. was determined to be the most qualified proposer; and
WHEREAS, there is sufficient budget in the FY 2027 General Fund Public Works Department Facilities Division budget and FY 2027 Pier Enterprise Fund Public Works Department Engineering Division budget to support the cost of this contract.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to enter into a Professional Services Agreement, in substantially the form attached to staff’s report dated June 16, 2026, with Procare Janitorial Supply, Inc, in an amount not to exceed $115,000 for Fiscal Year 2027.
UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 16th day of June 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
RECUSED:
Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 6-16-2026 9.D-2
Attachment 1
IN WITNESS WHEREOF, I have hereunto set my hand and official seal of the City of Pismo Beach on _______________________.
________________________
Erica Inderlied, City Clerk
Council Agenda 6-16-2026 9.D-3
Attachment 1
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Vendor Agreement (Rev. 3/2024)
CITY OF PISMO BEACH
VENDOR AGREEMENT FOR PROFESSIONAL SERVICES
This Vendor Agreement for Professional Services (“AGREEMENT”) is made and entered into as of the date the AGREEMENT is fully executed by all parties (the “Effective Date”), by and between the City of Pismo Beach, a municipal corporation (“CITY”), and Procare Janitorial Supply, Inc. (“VENDOR”). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
RECITALS:
CITY wishes to retain the services of an experienced and qualified VENDOR to provide the following services:
Supply of janitorial supplies for various City buildings and facilities.
VENDOR represents and warrants that it is qualified to perform those services.
AGREEMENT:
I. SERVICES TO BE PERFORMED BY VENDOR
VENDOR will provide the services listed in the Scope of Services attached hereto as Exhibit A.
VENDOR warrants that all work and services set forth in the Scope of Services will be performed in a competent, professional and satisfactory manner. Extra work beyond that described in the Scope of Services is not authorized without the express written approval of CITY. VENDOR shall request and receive written approval prior to performing any extra work. Any work beyond that reflected in the approved Scope of Services shall not be compensated by CITY unless prior written approval was provided under this paragraph. To the extent that Exhibit A is a proposal from VENDOR, such proposal is incorporated only for the description of the Scope of Services and no other terms and conditions from any such proposal shall apply to this AGREEMENT unless specifically agreed to by CITY in writing.
II.TERM
Unless earlier terminated in accordance with Section IV below, or unless the Scope of Services are substantially completed, the AGREEMENT will continue in full force and effect from the Effective Date through June 30, 2027. Upon mutual written agreement, the term of this AGREEMENT can be extended annually under the same terms for an additional one (1) year period, or longer as the parties agree in writing.
III. COMPENSATION
A. VENDOR’s Fee
For services rendered pursuant to this AGREEMENT, VENDOR will be paid in accordance with the Compensation Schedule attached hereto as Exhibit B. However, in no event will the total amount of money paid VENDOR, for services initially contemplated by this AGREEMENT and associated expenses, exceed the sum of one hundred fifteen thousand dollars ($115,000.00), unless otherwise first approved in writing by CITY. Should this AGREEMENT be extended pursuant to Section II, VENDOR’s fee may be adjusted upon the written agreement of the parties, in the form of an amendment to this AGREEMENT.
IV.TERMINATION OF AGREEMENT
A. CITY may at any time, for any reason, with or without cause, suspend or terminate this AGREEMENT, or any portion hereof, by serving upon VENDOR at least ten (10) days' prior written notice. Upon receipt of said notice, VENDOR shall immediately cease all work under this AGREEMENT, unless the notice provides otherwise. If CITY suspends or terminates a portion of this AGREEMENT, such suspension or termination shall not make void or invalidate the remainder of this AGREEMENT.
B. In the event this AGREEMENT is terminated pursuant to this Section, CITY shall pay to VENDOR the actual value of the work performed up to the time of termination, provided that the work performed is of value to CITY. Upon termination of the AGREEMENT pursuant to this Section, VENDOR will submit an invoice to CITY pursuant to Section III.
V. FORCE MAJEURE
If any party fails to perform its obligations because of strikes, lockouts, labor disputes, embargoes, "acts of God," inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental control, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond the reasonable control of the party obligated to perform, then that party’s performance shall be excused for a period equal to the period of such cause for failure to perform.
VI. RETENTION OF FUNDS
VENDOR authorizes CITY to deduct from any amount payable to VENDOR (whether or not arising out of this AGREEMENT) any amounts the payment of which may be in dispute or that are necessary to compensate CITY for any losses, costs, liabilities, or damages suffered by CITY, and all amounts for which CITY may be liable to third parties, by reason of VENDOR’s acts or omissions in performing or failing to perform VENDOR’s obligations under this AGREEMENT. In the event that any claim is made by a third party, the amount or validity of which is disputed by VENDOR, or any indebtedness exists that appears to be the basis for a claim of lien, CITY may withhold from any payment due, without liability for interest because of the withholding, an amount sufficient to cover the claim. The failure of CITY to exercise the right to deduct or to withhold will not, however, affect the obligations of VENDOR to insure, indemnify, and protect CITY as elsewhere provided in this AGREEMENT.
VII.CITY REPRESENTATIVE
The Public Works Operations Manager is designated as the “City Representative,” authorized to act in its behalf with respect to the work and services specified in this AGREEMENT and to make all decisions in connection with this AGREEMENT. Whenever approval, directions, or other actions are Council Agenda 6-16-2026 9.D-4
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required by CITY under this AGREEMENT, those actions will be taken by CITY Representative, unless otherwise stated. CITY’s City Manager has the right to designate another CITY Representative at any time, by providing notice to VENDOR.
VIII.VENDOR REPRESENTATIVE(S)
The person(s) employed by VENDOR whose name(s) are set forth immediately following the signatures of the parties executing this AGREEMENT are designated as being the representative(s) of VENDOR authorized to act on its behalf with respect to the work specified in this AGREEMENT and make all decisions in connection with this AGREEMENT.
IX.INDEPENDENT CONTRACTOR
VENDOR is, and at all times will remain as to CITY, a wholly independent contractor. Neither CITY nor any of its elected officials, officers, employees or agents will have control over the conduct of VENDOR or any of VENDOR’s employees, except as otherwise set forth in this AGREEMENT and then only as to the results to be accomplished and not the method by which VENDOR provides the Scope of Services. VENDOR may not, at any time or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of CITY.
X.BUSINESS LICENSE
VENDOR must obtain a CITY business license prior to the start of work under this AGREEMENT, unless VENDOR is qualified for an exemption.
XI.OTHER LICENSES AND PERMITS
VENDOR warrants that it has all professional, contracting and other permits and licenses required to undertake the work contemplated by this AGREEMENT.
XII. VENDOR’S ACCOUNTING RECORDS; OTHER PROJECT RECORDS A. VENDOR shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by CITY that relate to the performance of services under this AGREEMENT. VENDOR shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services.
B. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. VENDOR shall provide free access to the representatives of CITY or its designees at reasonable times to such books and records; shall give CITY the right to examine and audit said books and records; shall permit CITY to make transcripts or copies therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this AGREEMENT. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. Upon completion of, or in the event of termination or suspension of this AGREEMENT, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this AGREEMENT shall become the sole property of CITY and may be used, reused, or otherwise disposed of by CITY without the permission of VENDOR. With respect to computer files, VENDOR shall make available to CITY, at VENDOR's office and upon reasonable written request by CITY, the necessary computer software and hardware for purposes of accessing, compiling, transferring, copying and/or XIII.INDEMNIFICATION
A. Non-design, non-construction Professional Services:
To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), VENDOR shall indemnify, defend, and hold harmless CITY, and its elected officials, officers, employees, volunteers, and agents (“CITY Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of VENDOR’s performance or VENDOR’s failure to perform its obligations under this AGREEMENT or out of the operations conducted by VENDOR, including CITY’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of CITY. In the event CITY Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from VENDOR’s performance of this AGREEMENT, VENDOR shall provide a defense to CITY Indemnitees or at CITY’s option, reimburse CITY Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
B. Non-design, construction Professional Services:
To the extent the Scope of Services involve a “construction contract” as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph A. To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), VENDOR shall indemnify, defend, and hold harmless the CITY, and its elected officials, officers, employees, volunteers, and agents (“CITY Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of VENDOR’s performance or VENDOR’s failure to perform its obligations under this AGREEMENT or out of the operations conducted by VENDOR, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of CITY. In the event CITY Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from VENDOR’s performance of this AGREEMENT, VENDOR shall provide a defense to CITY Indemnitees or at CITY’s option, reimburse CITY Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
C. Design Professional Services:
In the event VENDOR is a "design professional," and the Scope of Services require VENDOR to provide “design professional services” as those phrases are used in Civil Code Section 2782.8, this paragraph shall apply in place of paragraphs A or B. To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8) VENDOR shall indemnify, defend and hold harmless CITY and its elected officials, officers, Council Agenda 6-16-2026 9.D-5
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employees, volunteers and agents (“City Indemnitees”), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of VENDOR, except to the extent caused by the sole negligence, active negligence or willful misconduct of CITY. Negligence, recklessness or willful misconduct of any subcontractor employed by VENDOR shall be conclusively deemed to be the negligence, recklessness or willful misconduct of VENDOR unless adequately corrected by VENDOR. In the event CITY Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from VENDOR’s performance of this AGREEMENT, VENDOR shall provide a defense to CITY Indemnitees or at CITY’s option, reimburse CITY Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In no event shall the cost to defend charged to VENDOR under this paragraph exceed VENDOR’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, VENDOR shall meet and confer with other parties regarding unpaid defense costs.
D. Payment by CITY is not a condition precedent to enforcement of the indemnities in paragraph A, B, or C. In the event of any dispute between VENDOR and CITY, as to whether liability arises from the active negligence, sole negligence or willful misconduct of CITY or its officers, employees, or agents, VENDOR will be obligated to pay for CITY’s defense until such time as a final judgment has been entered adjudicating CITY as having been actively negligent, solely negligent or as having engaged in willful misconduct. Except as otherwise required by Civil Code Section 2782.8, VENDOR will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees and costs of litigation. The provisions of this Section 13 shall survive completion of VENDOR’s services or the termination of this AGREEMENT.
XIV. NON-LIABILITY OF CITY OFFICERS AND EMPLOYEES
No elected official, officer, employee, or agent of CITY will be personally liable to VENDOR, in the event of any default or breach by CITY or for any amount that may become due to VENDOR.
XV. INSURANCE
A. Without limiting VENDOR’s indemnification of CITY, and prior to commencement of the Scope of Services, VENDOR shall obtain, provide and maintain at its own expense during the term of this AGREEMENT, policies of insurance of the type and amounts described below and in a form that is satisfactory to CITY.
1. General liability insurance. VENDOR shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office (ISO) form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
2. Automobile liability insurance. If VENDOR owns vehicles used in performing the Scope of Services in any manner, VENDOR shall maintain automobile insurance at least as broad as Insurance Services Office (ISO) form CA 00 01 covering bodily injury and property damage for all activities of VENDOR arising out of or in connection with any work to be performed under this AGREEMENT, including coverage for any owned, Council Agenda 6-16-2026 9.D-6
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assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by CITY’s Risk Manager.
6. Waiver of subrogation. All insurance coverage maintained or procured pursuant to this AGREEMENT shall be endorsed to waive subrogation against CITY, its elected or appointed officials, agents, officers, employees, and volunteers or shall specifically allow VENDOR or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. VENDOR hereby waives its own right of recovery against CITY, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
7. Enforcement of contract provisions (non-estoppel). VENDOR acknowledges and agrees that any actual or alleged failure on the part of CITY to inform VENDOR of non- compliance with any requirement imposes no additional obligations on CITY nor does it waive any rights hereunder.
8. Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance.
Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If VENDOR maintains higher limits than the minimums shown above, CITY requires and shall be entitled to coverage for the higher limits maintained by VENDOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to CITY.
9. Notice of cancellation. VENDOR agrees to oblige its insurance agent or broker and insurers to provide to CITY with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. In the event VENDOR’s policy of insurance cannot be endorsed to provide this notice of cancellation, VENDOR shall provide CITY notice of such cancellation, in writing, not later than 24 hours following the effective time of such cancellation.
10. Additional insured status. General liability policies shall provide or be endorsed to provide that CITY and its officers, officials, employees, and agents shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. Each such insurance policy shall contain language substantially similar to the following clause:
"The City of Pismo Beach, its elected and appointed officials, officers, employees, and agents are named as additional insureds as respects operations of the named insured performed under contract with the City of Pismo Beach." CITY need not be named as an additional insured on professional liability insurance policies.
11. Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to CITY and approved of in writing by CITY’s Risk Manager or City Attorney.
XVI.SUBCONTRACTORS
Before VENDOR retains or hires a subcontractor to provide any work, labor, or services relative to this AGREEMENT, VENDOR must:
A. Present the name and identifying information of the subcontractor that will provide any work, labor, or services to CITY;
B. Present to CITY the form of subcontract that will be used with the subcontractor for CITY’s approval, which approval will not be unreasonably withheld. Such subcontract agreement must include an indemnity agreement that is generally in accord with the indemnity obligations contained in paragraph XII of this AGREEMENT and must specifically name CITY as an indemnified party; and
C. Secure from the subcontractor evidence of insurance coverage that meets with this AGREEMENT including naming CITY as an additional insured as required by this AGREEMENT, unless such requirement is waived in writing by CITY's Risk Manager as provided in paragraph XXV below.
Council Agenda 6-16-2026 9.D-7
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XVII. CONFLICT OF INTEREST
No officer or employee of CITY may have any financial interest, direct or indirect, in this AGREEMENT, nor may any officer or employee participate in any decision relating to the AGREEMENT that affects the officer or employee’s financial interest or the financial interest of any corporation, partnership, or association in which the officer or employee is directly or indirectly interested, in violation of any law, rule or regulation.
No person may offer, give, or agree to give any officer or employee or former officer or employee, nor may any officer or employee solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation or any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any way pertaining to any program requirement, contract or subcontract, or to any solicitation or proposal.
XVIII. NOTICE
All notices, requests, demands, or other communications under this AGREEMENT will be in writing.
Notice will be sufficiently given for all purposes as follows:
A. Personal delivery. When personally delivered to the recipient; notice is effective on delivery.
B. First Class mail. When mailed first class to the last address of the recipient known to the party giving notice; notice is effective three mail delivery days after deposit in a United States Postal Service office or mailbox.
C. Certified mail. When mailed certified mail, return receipt requested; notice is effective on receipt, if delivery is confirmed by a return receipt.
D. Overnight delivery. When delivered by an overnight delivery service, charges prepaid or charged to the sender’s account; notice is effective on delivery, if delivery is confirmed by the delivery service.
E. Facsimile transmission. When sent by fax to the last fax number of the recipient known to the party giving notice; notice is effective on receipt. Any notice given by fax will be deemed received on the next business day if it is received after 5:00 p.m. (recipient’s time) or on a non- business day.
Addresses for purpose of giving notice are as set forth immediately following the signatures of the parties executing this AGREEMENT.
F. Any correctly addressed notice that is refused, unclaimed, or undeliverable because of an act or omission of the party to be notified, will be deemed effective as of the first date the notice was refused, unclaimed or deemed undeliverable by the postal authorities, messenger or overnight delivery service.
G. Either party may change its address or fax number by giving the other party notice of the change in any manner permitted by this AGREEMENT. Any change in address or fax number that is not provided to the other party will not void delivery of any notice under this AGREEMENT, and delivery to the last known address or fax number shall be deemed sufficient for notice under this AGREEMENT.
XIX. PROHIBITION AGAINST ASSIGNMENT AND SUBCONTRACTING
This AGREEMENT and all exhibits are binding on the heirs, successors, and assigns of the parties.
The AGREEMENT may not be assigned or subcontracted by either CITY or VENDOR without the prior written consent of the other.
XX. INTERPRETATION
The terms of this AGREEMENT shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this AGREEMENT or any other rule of construction that might otherwise apply.
XXI. SEVERABILITY
If any part of this AGREEMENT is found to be in conflict with applicable laws, that part will be inoperative, null and void insofar as it is in conflict with any applicable laws, but the remainder of the AGREEMENT will remain in full force and effect.
XXII. TIME OF ESSENCE
Time is of the essence in the performance of this AGREEMENT.
XXIII. GOVERNING LAW; JURISDICTION
This AGREEMENT will be administered and interpreted under the laws of the State of California.
Jurisdiction of and venue for any litigation arising from the AGREEMENT will be in the Superior Court of the San Luis Obispo County, or in the United States District Court for the Central District of California.
XXIV. COMPLIANCE WITH STATUTES AND REGULATIONS
VENDOR will be knowledgeable of and will comply with all applicable federal, state, county and city statutes, rules, regulations, ordinances and orders. VENDOR and its subcontractor(s) shall not discriminate against any person in the performance of this AGREEMENT on the basis of race, religion, national origin, color, age, sex, sexual orientation, AIDS, HIV status, disability, or any other basis protected by state or federal law, and shall comply with applicable federal and state equal employment opportunity laws, ordinances, rules and regulations.
XXV. WAIVER OF BREACH
No delay or omission in the exercise of any right or remedy by a nondefaulting party on any default will impair the right or remedy or be construed as a waiver. A party’s consent or approval of any act by the other party requiring the party’s consent or approval will not be deemed to waive or render unnecessary the other party’s consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and will not be a waiver of any other default concerning the same or any other provision of this AGREEMENT.
XXVI. ATTORNEY’S FEES
Except as provided for in paragraph XV, in any dispute, litigation, arbitration, or other proceeding by which one party either seeks to enforce its rights under this AGREEMENT (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this AGREEMENT, the prevailing party Council Agenda 6-16-2026 9.D-8
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will be awarded reasonable attorney’s fees, together with any costs and expenses, to resolve the dispute and to enforce any judgment, including post judgment attorney’s fees costs and expenses and any attorneys’ fees or costs incurred on appeal of any judgment.
XXVII. EXHIBITS
All exhibits identified in this AGREEMENT are incorporated into the AGREEMENT by this reference.
In the event of any conflict between the terms of this AGREEMENT and the terms of an exhibit, the terms of this AGREEMENT shall control. Notwithstanding the foregoing sentence, the provisions of Section XIII of this AGREEMENT shall not be altered, amended, limited or otherwise affected in any manner by any language included in an exhibit to this AGREEMENT, even if such exhibit purports to affect the provisions of Section XIII.
XXVIII. VENDOR’S AUTHORITY TO EXECUTE
The persons executing this AGREEMENT on behalf of the VENDOR warrant that:
A. the VENDOR is duly organized and existing under the appropriate State laws; B. they are duly authorized to execute this AGREEMENT on behalf of the VENDOR; C. by so executing this AGREEMENT, the VENDOR is formally bound to the provisions of this AGREEMENT; and
D. entering into this AGREEMENT does not violate any provision of any other AGREEMENT to which the VENDOR is bound.
XXIX. INTEGRATION; AMENDMENT
This AGREEMENT represents the entire understanding of CITY and VENDOR as to those matters contained in it. No prior oral or written understanding will be of any force or effect with respect to the terms of this AGREEMENT. The AGREEMENT may not be modified or altered except in writing signed by both parties.
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed the day and year last written below.
Signatures begin on next page.
CITY:
City of Pismo Beach, a Municipal Corporation
ATTEST:
APPROVED AS TO FORM:
VENDOR:
Procare Janitorial Supply, Inc.
Exhibit A: Scope of Service
Exhibit B: Compensation Schedule
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Attachment 2
Current Specifications Proposed Specifications & Prices Proposed Recycled-Content Specifications & Prices Product Type Typical Packaging Estimated Annual Purchasing Total (# of packages) Potential Delivery Frequency Product Type Packing Price Product Type Packing Price 2-ply Toilet Paper 48/Case 300 Bi-weekly 2-ply Toilet Paper 48/Case $40.67 2-ply Toilet Paper 48/Case Jumbo JR 2-ply Toilet Paper, 9" roll diameter 12/Case 500 Bi-weekly Jumbo JR 2-ply Toilet Paper, 9" roll diameter 12/Case $32.93 Jumbo JR 2-ply Toilet Paper, 9" roll diameter 12/Case Roll Paper Towels - White 800 Foot Roll - 6/Case 50 Bi-weekly Roll Paper Towels - White 800 Foot Roll - 6/$34.47 Roll Paper Towels - White 800 Foot Roll - 6/ Multifold Towel 250 Sheets - 16/Case 45 Bi-weekly Multifold Towel 250 Sheets - 16/$29.20 Multifold Towel 250 Sheets - 16/ 2-Ply Facial Tissue 100 Sheets - 30/Case 5 As needed 2-Ply Facial Tissue 100 Sheets - 30/$23.33 2-Ply Facial Tissue 100 Sheets - 30/ Liner 24x33 Clear - 16 Gallon 1000/Case 6 As needed Liner 24x33 Clear - 16 Gallon 1000/Case $26.40 Liner 24x33 Clear - 16 Gallon 1000/Case Scrubs Graffiti & Spray Paint Remover 30 oz Canister - 6/Case 10 Monthly Scrubs Graffiti & Spray Paint Remover 30 oz Canister - $101.90 Scrubs Graffiti & Spray Paint Remover 30 oz Canister - Paper Hot Cup (16oz)1000/Case 7 Monthly Paper Hot Cup (16oz)1000/Case $58.50 Paper Hot Cup (16oz)1000/Case Foaming Hand Wash (1250 ml)6/Case 100 Bi-weekly Foaming Hand Wash (1250 ml)6/Case $67.85 Foaming Hand Wash (1250 ml)6/Case Nitrile Medium Glove Powder Free 100 per box 10/Case 15 Monthly Nitrile Medium Glove Powder Free 100 per box 10/$42.09 Nitrile Medium Glove Powder Free 100 per box 10/ Half Fold Toilet Seat Cover 5000/Case 5 Monthly Half Fold Toilet Seat Cover 5000/Case $35.76 Half Fold Toilet Seat Cover 5000/Case Kleenex White Roll Towels 600 Foot Roll - 6/Case As needed Kleenex White Roll Towels 600 Foot Roll - 6/$71.17 Kleenex White Roll Towels 600 Foot Roll - 6/ Bolex Toilet Bowl Cleaner 26% HCL (Uric Scaling Cleaner) (or approved 48/Case Bi-weekly Bolex Toilet Bowl Cleaner 26% HCL (Uric Scaling 48/Case $60.22 Bolex Toilet Bowl Cleaner 26% HCL (Uric Scaling 48/Case Flavored Liquid Non-Dairy Coffee Creamer - Caramel 24/box As needed Flavored Liquid Non-Dairy Coffee Creamer - 24/box $6.91 Flavored Liquid Non-Dairy Coffee Creamer - 24/box Platinum 1 Toilet Tissue - 2-ply 96/Case As needed Platinum 1 Toilet Tissue - 2-ply 96/Case $45.65 Platinum 1 Toilet Tissue - 2-ply 96/Case Embossed Spray Bottle 24 Ounce As needed Embossed Spray Bottle 24 Ounce $1.53 Embossed Spray Bottle 24 Ounce General Purpose Trigger Sprayer, 16-24 Ounce Bottle 1 Each As needed General Purpose Trigger Sprayer, 16-24 Ounce 1 Each $1.59 General Purpose Trigger Sprayer, 16-24 Ounce 1 Each ECOS Pro Dishmate Manual Dish Soap (or approved equivalent)128 Ounce Bottle As needed ECOS Pro Dishmate Manual Dish Soap (or 128 Ounce Bottle ECOS Pro Dishmate Manual Dish Soap (or 128 Ounce Bottle $22.17 Wave 3D Urinal Screens, Cucumber Melon Scent (or approved equivalent) 10/Box 10 Monthly Wave 3D Urinal Screens, Cucumber Melon Scent 10/Box $26.91 Wave 3D Urinal Screens, Cucumber Melon Scent 10/Box Boutique Anti-Viral Facial Tissue - 3-Ply (or approved equivalent)Pop-up Box As needed Boutique Anti-Viral Facial Tissue - 3-Ply (or Pop-up Box $52.18 Boutique Anti-Viral Facial Tissue - 3-Ply (or Pop-up Box Half and Half, 3 Ounce Mini Cup 360/Case As needed Half and Half, 3 Ounce Mini Cup 360/Case $47.63 Half and Half, 3 Ounce Mini Cup 360/Case Misty Air Deodorizer - Summer Breeze Scent (or approved equivalent)10 Ounce, 12 Count Monthly Misty Air Deodorizer - Summer Breeze Scent (or 10 Ounce, 12 $109.85 Misty Air Deodorizer - Summer Breeze Scent (or 10 Ounce, 12 Terminator Grip&Go Bottles with Triggers (or approved equivalent)24 Ounce Bottle 12 As needed Terminator Grip&Go Bottles with Triggers (or 24 Ounce Bottle $2.53 Terminator Grip&Go Bottles with Triggers (or 24 Ounce Bottle Workout Heavy Duty Cleaner Degreaser 12 Quart/Case 6 Monthly Workout Heavy Duty Cleaner Degreaser 12 Quart/Case $84.14 Workout Heavy Duty Cleaner Degreaser 12 Quart/Case Terminator HD Cleaner Disinfectant (or approved equivalent)1 Gallon As needed Terminator HD Cleaner Disinfectant (or approved 1 Gallon $26.56 Terminator HD Cleaner Disinfectant (or approved 1 Gallon Soft Sided Wastebasket 14 Quart As needed Soft Sided Wastebasket 14 Quart $7.77 Soft Sided Wastebasket 14 Quart Soft Sided Wastebasket 28 Quart As needed Soft Sided Wastebasket 28 Quart $8.94 Soft Sided Wastebasket 28 Quart Crew Super Blue Mild Acid Bowl Cleaner, Citrus Scent (or approved equivalent) 32 Ounce, 12/Count As needed Crew Super Blue Mild Acid Bowl Cleaner, Citrus 32 Ounce, 12/$78.42 Crew Super Blue Mild Acid Bowl Cleaner, Citrus 32 Ounce, 12/ ECO Products Wooden Stir Stick, 7 inches (or approved equivalent)1,000/Pack As needed ECO Products Wooden Stir Stick, 7 inches (or 1,000/Pack ECO Products Wooden Stir Stick, 7 inches (or 1,000/Pack $80.44 Chinet Paper Pro Round Plates, 8.75 inches (or approved equivalent)500/count As needed Chinet Paper Pro Round Plates, 8.75 inches (or 500/count Chinet Paper Pro Round Plates, 8.75 inches (or 500/count $119.07 Poly Liners for Wall Receptacle, 9"X5"1,000/Case As needed Poly Liners for Wall Receptacle, 9"X5"500/Case $36.31 Poly Liners for Wall Receptacle, 9"X5"1,000/Case Trash Liner High Density 20"X22" Clear, 7 Gallon 2,000/Case 6 As needed Trash Liner High Density 20"X22" Clear, 7 Gallon 2,000/Case $19.04 Trash Liner High Density 20"X22" Clear, 7 Gallon 2,000/Case Trash Liner High Density 24"X24" Clear 10 Gallon 1,000/Case 8 As needed Trash Liner High Density 24"X24" Clear 10 Gallon 1,000/Case $18.64 Trash Liner High Density 24"X24" Clear 10 Gallon 1,000/Case Trash Liner 24"X33" Clear, 16 Gallon 1,000/Case 5 As needed Trash Liner 24"X33" Clear, 16 Gallon 1,000/Case $26.40 Trash Liner 24"X33" Clear, 16 Gallon 1,000/Case Trash Liner High Density 17"X18" Clear, 4 Gallon 2,000/Case 6 As needed Trash Liner High Density 17"X18" Clear, 4 Gallon 2,000/Case $41.72 Trash Liner High Density 17"X18" Clear, 4 Gallon 2,000/Case Innovera Compressed Air Duster Cleaner 10 Ounce, 6/Pack As needed Innovera Compressed Air Duster Cleaner 10 Ounce, 6/$34.67 Innovera Compressed Air Duster Cleaner 10 Ounce, 6/ Coffee-mate Liquid Coffee Creamer - French Vanilla (or approved equivalent) 180/Pack Monthly Coffee-mate Liquid Coffee Creamer - French 180/Pack $27.39 Coffee-mate Liquid Coffee Creamer - French 180/Pack Ripple Paper Hot Cup (16 Ounce)500/Case 5 As needed Ripple Paper Hot Cup (16 Ounce)500/Case Ripple Paper Hot Cup (16 Ounce)500/Case $122.99 ECORP9-SC Molded Fiber Plate, 9", White (or approved equivalent)125/Case As needed ECORP9-SC Molded Fiber Plate, 9", White (or 125/Case ECORP9-SC Molded Fiber Plate, 9", White (or 125/Case $50.25 ECOBL12N-SC 12 Ounce Bowl (or approved equivalent)1,000/Case As needed ECOBL12N-SC 12 Ounce Bowl (or approved 1,000/Case ECOBL12N-SC 12 Ounce Bowl (or approved 1,000/Case $65.42 Air Wick Freshmatic Ultra Automatic Spray Fresh (or approved equivalent) 6 Count 6 As needed Air Wick Freshmatic Ultra Automatic Spray Fresh 6 Count $45.22 Air Wick Freshmatic Ultra Automatic Spray Fresh 6 Count Clorox Clean-up Cleaner + Bleach 32 oz (or approved equivalent)9/Count 12 Monthly Clorox Clean-up Cleaner + Bleach 32 oz (or 9/Count $61.86 Clorox Clean-up Cleaner + Bleach 32 oz (or 9/Count Industrial Strength Alkaline Drain Cleaner 12/Case 15 Monthly Industrial Strength Alkaline Drain Cleaner 12/Case $67.69 Industrial Strength Alkaline Drain Cleaner 12/Case Small Deskside Container w/ Recycle Symbol 1 Each As needed Small Deskside Container w/ Recycle Symbol 1 Each $13.28 Small Deskside Container w/ Recycle Symbol 1 Each Rubbermaid Waste Basket - 28 Quart (or approved equivalent)1 Each As needed Rubbermaid Waste Basket - 28 Quart (or 1 Each $16.48 Rubbermaid Waste Basket - 28 Quart (or 1 Each SAFCO Onyx Mesh Wall Rack - 3 Hook (or approved equivalent)1 Each As needed SAFCO Onyx Mesh Wall Rack - 3 Hook (or 1 Each $30.31 SAFCO Onyx Mesh Wall Rack - 3 Hook (or 1 Each Medical Bandages (1"X3", 7/8"X3", knuckle, fingertip)80/Pack As needed Medical Bandages (1"X3", 7/8"X3", knuckle, 80/Pack $10.21 Medical Bandages (1"X3", 7/8"X3", knuckle, 80/Pack Gauze Pads, 3 inch by 3 inch 25/Pack As needed Gauze Pads, 3 inch by 3 inch 10/Pack $2.88 Gauze Pads, 3 inch by 3 inch 25/Pack Antiseptic Wipes 20/Pack As needed Antiseptic Wipes 10/Pack $8.78 Antiseptic Wipes 20/Pack Alcohol Wipes 50/Pack As needed Alcohol Wipes 200/Pack $8.88 Alcohol Wipes 50/Pack Combine ABD Pad 20/Pack As needed Combine ABD Pad 20/Pack N/A Combine ABD Pad 20/Pack Hydrocortisone Cream, 1%25/Pack As needed Hydrocortisone Cream, 1%10/Pack $8.57 Hydrocortisone Cream, 1%25/Pack Antiseptic Spray 1 Bottle As needed Antiseptic Spray 1 Bottle $6.87 Antiseptic Spray 1 Bottle Medifirst Plus Ibuprofen 250/Pack As needed Medifirst Plus Ibuprofen 250/Pack $20.69 Medifirst Plus Ibuprofen 250/Pack Instant Cold Compress 1/Pack As needed Instant Cold Compress 1/Pack N/A Instant Cold Compress 1/Pack Sinus Pain and Pressure Tablets 100/Pack As needed Sinus Pain and Pressure Tablets 100/Pack N/A Sinus Pain and Pressure Tablets 100/Pack Antacid Tablets 60/Pack As needed Antacid Tablets 60/Pack N/A Antacid Tablets 60/Pack Non-Aspirin Tablets 100/Pack As needed Non-Aspirin Tablets 100/Pack N/A Non-Aspirin Tablets 100/Pack Purified Water 98.3% Ophthalmic Solution Eyewash 4 Ounce Bottle As needed Purified Water 98.3% Ophthalmic Solution 10Ounce Bottle $3.88 Purified Water 98.3% Ophthalmic Solution 4 Ounce Bottle 1 Council Agenda 6-16-2026 9.D-10
Attachment 2