8.4 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant, including but not limited to the provisions of Section 5, shall survive the termination of this Agreement.
8.5 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following:
8.5.1 Immediately terminate the Agreement;
8.5.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement;
8.5.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or
8.5.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work.
8.5.5 The remedies mentioned in this Agreement are not exclusive of any other right, power or remedy permitted by law. The City’s failure or delay in exercising any remedy shall not constitute a waiver of such remedy or preclude the further exercise of City’s rights.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All final versions of reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement, and the City may use, reuse or otherwise dispose of the documents without Consultant’s permission.
It is understood and agreed that the documents and other materials, 147
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including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential drafts and will not be released to third parties by Consultant without prior written approval of City.
9.2 Consultant’s Books and Records. Consultant shall maintain any and all records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of 3 years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement. All such records shall be maintained in accordance with generally accepted accounting principles and shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Pursuant to Government Code Section 8546.7, the Agreement may be subject to the examination and audit of the State Auditor for a period of 3 years after final payment under the Agreement.
Section 10 MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in Contra Costa County or in the United States District Court for the Northern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.
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10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties.
10.6 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.
Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq.
10.7 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.
10.8 Notices. Any notice, demand, request, consent or approval that either party is required to give the other pursuant to this Agreement, shall be in writing and may be given by either (i) personal service, or (ii) certified United States mail, postage prepaid, return receipt requested, Notice shall be effective upon personal delivery or delivery to the addresses specified below, as reflected on the receipt of delivery or return receipt, as applicable.
Consultant: Sandis Civil Engineers Surveyors and Planners 1700 S. Winchester Blvd., Suite 200
Campbell, CA 95008
Attn: Chad Browning
City: City of Pittsburg
65 Civic Avenue
Pittsburg, CA 94565
ATTN: City Manager
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10.9 Professional Seal. Where applicable in the determination of the City Manager, or his or her designee, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled “Seal and Signature of Registered Professional with report/design responsibility.”
10.10 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibits A and B represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. To the extent there are any inconsistences between this Agreement, the Exhibits, and Consultant’s proposal, the Agreement shall control. To the extent there are any inconsistences between the Exhibits and the Consultant’s Proposal, the Exhibits shall control.
Exhibit A Scope of Services
Exhibit B Compensation Schedule
10.11 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.
10.12 Construction of Agreement. Each party hereto has had an equivalent opportunity to participate in the drafting of the agreement and/or to consult with legal counsel. Therefore, the usual construction of an agreement against the drafting party shall not apply hereto.
10.13 No Third Party Beneficiaries. This Agreement is made solely for the benefit of the parties hereto, with no intent to benefit any third parties.
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The Parties have executed this Agreement as of the Effective Date.
CITY OF PITTSBURG CONSULTANT
____________________________ ______________________________ Garrett Evans, City Manager Chad Browning, Principal-in-Charge Attest:
____________________________
Alice Evenson, City Clerk
Approved as to Form:
____________________________
Donna Mooney, City Attorney
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EXHIBIT A
SCOPE OF SERVICES
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CITYOFPITTSBURGRFQFORTHEDESIGNOFFRONTAGEROADLIVINGGREENTRAIL | SEPTEMBER 2022 SANDIS.NET 31
WORK PLAN
TOPOGRAPHIC AND BOUNDARY SURVEY
W O R K P L A N
• Providefieldandofficeworktoproduceatopographicsurveyatascaleof1”=20’.Thissurveywillshowthelocationof existing trees, structures, walkways, fences, adjacent roadways, and utility information within the project areas. The location of utility vaults, manholes, catch basins and invert information of storm and sanitary sewers will be shown based uponafieldsurvey.Thelocationofundergroundutilitieslinessuchasgas,water,electric,andanyotherutilitieswillbe shown based upon available agency records and utilizing standard underground utility locating procedures.
GEOTECHNICAL INVESTIGATION
• Providefieldandofficeworktoprepareageotechnicalreport • Review of available background materials, performance of a site reconnaissance to observe the general site conditions and to mark the proposed locations for subsurface exploration, coordination with Underground Service Alert to mark theundergroundutilitiesinthevicinityoftheproposedlocations,handexcavationof5locationstoadepthofupto10 feet, performance of two borehole percolation tests, performance of laboratory tests on soil samples, preparation of a geotechnical evaluation report presenting our findings, conclusions, and recommendations, and performance of a plan review
35% PLANS,SPECIFICATIONS AND COST ESTIMATE
• Project Meeting attendance and minutes preparation
• Site and scope analysis
• Preparedocuments:
· TopographicSurvey
· DemolitionPlan
· Grading and Utility Plan
· Stormwater Management Plan and supporting calculations · Landscaping Plan
· IrrigationPlan
· Lighting Plan
· Cost Estimate
• Performamasterplanstudyfortheprojectareatomaximizethepedestrianandbicyclistexperience. 65%, 95% AND 100% PLANS, SPECIFICATIONS AND COST ESTIMATE • Project Meeting attendance and minutes preparation
• Preparedocuments:
· Cover Sheet and Notes
· TopographicSurvey
· DemolitionPlan
· GradingandDrainagePlan
· Utility Plan
· Stormwater Management Plan and supporting calculations · Construction Details
· Striping and Signing Plan
· Erosion Control Plan and Details
· Landscaping Plan
· IrrigationPlan
· Lighting Plan
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P R O J E C T M A N A G E M E N T O R G A N I Z A T I O N A N D A P P R O A C H
PROJECT MANAGEMENT ORGANIZATION AND APPROACH
Projectssucceedfortwoprimaryreasons:goodprocesscontrolandgreatpeople.Processcontrolcanbedescribedas project management and is focused on the flow of information, decision-making, and schedule control. Equally important is project leadership which is what will inspire great people to implement the management processes successfully. Our overall management approach incorporates both of these philosophies. Our project management continually aligns the work we performwiththe project’sendgoal,ensuringthateachtaskiscompletedinaccordancewiththeCity’svision.
Our management philosophy can best be described as critical path management. This requires us to recognize a clear and identifiableprojectgoalandthendevelopaseriesoftasksandactivitiesthatwillbringustothatgoal.Wehavetoestimate thetime requirementsforeachtaskandactivityandallowforvariabilitybasedonhumanperformanceaswellasagency interaction. All this information is mapped into an overall project schedule, then based on durations, we determine their critical path to reach the goal. There is inherent rigidity in this management philosophy, but with careful attention to details, variability isbuiltintothe scheduletoallowfortasksandactivitiestobecompletedwithintheallowabletimeframes.Sandishas developed a strong base of the Project Development Team (PDT) and with the City’s approval of the team, we will meet with City and agency representatives, our sub consultants (Gates + Associates and Ninyo & Moore), to discuss the project, milestones, and schedule. The schedule document is in some ways the tangible result of our management philosophy.
COMPLIANCE WITH CODES AND DESIGN STANDARDS
SandiswillprepareaplanandspecificationstomeetallnecessarycodesanddesignstandardsincludingCityofPittsburg’s Standard Specification and Details, City of Pittsburg’s Water Management Plan, American with Disabilities Act (ADA), and the ContraCosta County Clean Water Program’sC.3 Guidebook for Low Impact Development (LID). Sandis is an industry leader in code compliance, and we accomplish this through our various industry organizations that we are actively involved in as well as a robust company-wide continuing education program. In addition, Sandis has extensive experience designing projects for Caltrans. We have a thorough understanding of the Caltrans design standards and have worked with local agencies and Caltrans on similar projects.
MANAGING MULTIDISCIPLINARY TEAMS
Sandis has considerable experience working with each of our team members on numerous projects throughout the years. We ourselves are a multi-disciplinary firm providing services in civil engineering, land surveying, traffic engineering, stormwater management, utility locating, and BIM services. As managers of civil engineering projects and as team members on design teams, we understand the level of expertise and knowledge needed to support projects. We have also successfully led construction management teams, further expanding our abilities to direct teams, fully understand multi-discipline scopes, manage budget, and schedules. In working with a team of experts, we feel it is our responsibility to leverage their knowledge andworkwithclientstafftobestfitthegoals ofaproject.Weachievethisbyprovidingadetailedworkplanforallourteam members. This work plan ensures that all deadlines are met, and all project goals are exceeded. We also have a robust internal Quality Assurance (QA) process for all projects. Wenot only QA review Sandis plans, wealso do a thorough QA review of all our team members’plans as well. 154
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EXHIBIT B
COMPENSATION SCHEDULE
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CITYOFPITTSBURGRFQFORTHEDESIGNOFFRONTAGEROADLIVINGGREENTRAIL | SEPTEMBER 2022 SANDIS.NET 35
STANDARD HOURLY CHARGE RATES
Enforced: January 1, 2022 through December 31, 2022
ENGINEERING SERVICES / QSD & QSP SERVICES
- Revised April 15, 2022
Project Specialist/Clerical $105.00
Computer/Field/Engineer Technician Level I $105.00
Level II $115.00
Level III $125.00
Sr. Engineer Technician $130.00
Design Engineer Level I $120.00
Level II $125.00
Level III $130.00
Project Engineer/Traffic Engineer Level I $150.00
Level II $170.00
Level III $180.00
Senior Engineer Level I $190.00
Engineering Project Manager Level I $195.00
Level II $235.00
Associate Principal/Sr. Project Manager/Sr. Traffic Engineer $285.00 Principal $400.00
Forensic Review/Analysis/Claim Support $500.00
SURVEYING SERVICES / HIGH DEFINITION SCANNING/3-D MODELING SERVICES Computer/Surveying/Scanning Technician Level I $105.00
Level II $110.00
Level III $125.00
Project Surveyor/Scanning Specialist Level I $135.00
Level II $145.00
Level III $175.00
Survey Project Manager Level I $195.00
Level II $235.00
Senior Field Survey Supervisor/AISC/Manager $285.00
Utility Locating Services 1-Person Crew $175.00
Utility Locating Services 2-Person Crew $290.00
Utility Locating Manager $165.00
1-Person Survey Crew $195.00
2-Person Survey Crew $325.00
2-Person Survey Crew with Apprentice $450.00
3-Person Survey Crew $500.00
Union Field Surveyor Official Travel $75.00
REIMBURSABLE COSTS: Printing, monuments, materials, outside services and consultants, courier/delivery services, express/overnight mail, travel/per diem, agency fees advanced, etc., at cost plus 10%.
OVERTIME: All overtime charges are invoiced on the basis of one and one-half times the above rates. Double time invoiced at two times above rates.
ESCALATION: Escalation for future years shall be at a minimum of 3.5% increase per year. 157
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Professional Staff
Principal Engineer/Geologist/Environmental Scientist/Certified Industrial Hygienist.............................................. $ 250 Senior Engineer/Geologist/Environmental Scientist................................................................................................ $ 235 Senior Project Engineer/Geologist/Environmental Scientist.................................................................................... $ 220 Project Engineer/Geologist/Environmental Scientist............................................................................................... $ 210 Senior Staff Engineer/Geologist/Environmental Scientist ....................................................................................... $ 200 Staff Engineer/Geologist/Environmental Scientist................................................................................................... $ 180 GIS Analyst............................................................................................................................................................... $ 160 TechnicalIllustrator/CAD Operator.......................................................................................................................... $ 140 Field Staff
Certified Asbestos/Lead Technician........................................................................................................................ $ 220 FieldOperationsManager........................................................................................................................................ $ 150 Nondestructive Examination Technician (UT, MT, LP) ........................................................................................... $ 145 SupervisoryTechnician............................................................................................................................................ $ 140 Special Inspector (Concrete, Masonry, Structural Steel, Welding, and Fireproofing)............................................. $ 135 SeniorTechnician.....................................................................................................................................................$ 135 Technician ................................................................................................................................................................ $ 130 Administrative Staff
Information Specialist ............................................................................................................................................... $ 120 Geotechnical/Environmental/Laboratory Assistant.................................................................................................. $ 120 Data Processor......................................................................................................................................................... $ 95 Concrete Coring Equipment (includes technician).............................................................................................. $ 190/hr Anchor Load Test Equipment (includes technician)............................................................................................ $ 190/hr GPR Equipment................................................................................................................................................... $ 180/hr Inclinometer.......................................................................................................................................................... $ 100/hr Hand Auger Equipment ....................................................................................................................................... $ 80/hr Rebar Locator (Pachometer)............................................................................................................................... $ 25/hr Vapor Emission Kit............................................................................................................................................... $ 65/kit Nuclear Density Gauge........................................................................................................................................ $ 12/hr X-Ray Fluorescence............................................................................................................................................ $ 70/hr PID/FID................................................................................................................................................................. $ 25/hr Air Sampling Pump.............................................................................................................................................. $ 10/hr Field Vehicle......................................................................................................................................................... $ 15/hr Expert Witness Testimony................................................................................................................................... $ 450/hr Direct Expenses..................................................................................................................................... Cost plus 15 % Special equipment charges will be provided upon request.
For field and laboratory technicians and special inspectors, overtime rates at 1.5 times the regular rates will be charged for work performed in excess of 8 hours in one day Monday through Friday and all day on Saturday. Rates at twice the regular rates will be charged for all work in excess of 12 hours in one day, all day Sunday and on holidays.
Field technician and special inspection hours are charged at a 4-hour minimum, and 8-hour minimum for hours exceeding 4 hours.
Invoices are payable upon receipt. A service charge of 1.5 percent per month may be charged on accounts not paid within 30 days.
Our rates will be adjusted in conjunction with the increase in the Prevailing Wage Determination during the life of the project, as applicable.
The terms and conditions are included in Ninyo & Moore’s Work Authorization and Agreement form.
Notes
Other Charges
Schedule of Fees
Hourly Charges for Personnel
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SOILS CONCRETE
Atterberg Limits, D 4318, CT 204............................................................. $ 170 Compression Tests, 6x12 Cylinder, C 39 ...................................................$ 35 California Bearing Ratio (CBR), D 1883................................................... $ 550 Concrete Mix Design Review, Job Spec.....................................................$ 300 Chloride and Sulfate Content, CT 417 & CT 422 .................................... $ 175 Concrete Mix Design, per Trial Batch, 6 cylinder, ACI...............................$ 850 Consolidation, D 2435, CT 219................................................................. $ 300 Concrete Cores, Compression (excludes sampling), C 42........................$ 120 Consolidation, Hydro-Collapse only, D 2435........................................... $ 150 Drying Shrinkage, C 157..............................................................................$ 400 Consolidation – Time Rate, D 2435, CT 219........................................... $ 200 Flexural Test, C 78 .......................................................................................$ 85 Direct Shear – Remolded, D 3080............................................................ $ 350 Flexural Test, C 293 .....................................................................................$ 85 Direct Shear – Undisturbed, D 3080......................................................... $ 300 Flexural Test, CT 523...................................................................................$ 95 Durability Index, CT 229............................................................................ $ 175 Gunite/Shotcrete, Panels, 3 cut cores per panel and test, ACI................$ 275 Expansion Index, D 4829, IBC 18-3......................................................... $ 190 Lightweight Concrete Fill, Compression, C 495 .........................................$ 80 Expansion Potential (Method A), D 4546................................................. $ 170 Petrographic Analysis, C 856.......................................................................$ 2,000 Geofabric Tensile and Elongation Test, D 4632...................................... $ 200 Restrained Expansion of Shrinkage Compensation...................................$ 450 Hydraulic Conductivity, D 5084................................................................. $ 350 Splitting Tensile Strength, C 496.................................................................$ 100 Hydrometer Analysis, D 6913, CT 203..................................................... $ 220 3x6 Grout, (CLSM), C 39..............................................................................$ 55 Moisture, Ash, & Organic Matter of Peat/Organic Soils .......................... $ 120 2x2x2 Non-Shrink Grout, C 109..................................................................$ 55 Moisture Only, D 2216, CT 226 ................................................................ $ 35 Moisture and Density, D 2937................................................................... $ 45 ASPHALT Permeability, CH, D 2434, CT 220 ........................................................... $ 300 Air Voids, T 269 ............................................................................................$ 85 pH and Resistivity, CT 643........................................................................ $ 175 Asphalt Mix Design, Caltrans (incl. Aggregate Quality) .............................$ 4,500 Proctor Density D1557, D 698, CT 216, AASHTO T-180....................... $ 220 Asphalt Mix Design Review, Job Spec........................................................$ 180 Proctor Density with Rock Correction D 1557.......................................... $ 340 Dust Proportioning, CT LP-4........................................................................$ 85 R-value, D 2844, CT 301........................................................................... $ 375 Extraction, % Asphalt, including Gradation, D 2172, CT 382....................$ 250 Sand Equivalent, D 2419, CT 217............................................................ $ 125 Extraction, % Asphalt without Gradation, D 2172, CT 382........................$ 150 Sieve Analysis, D 6913, CT 202............................................................... $ 145 Film Stripping, CT 302..................................................................................$ 120 Sieve Analysis, 200 Wash, D 1140, CT 202............................................ $ 100 Hveem Stability and Unit Weight D 1560, T 246, CT 366..........................$ 225 Specific Gravity, D 854.............................................................................. $ 125 Marshall Stability, Flow and Unit Weight, T 245 .........................................$ 240 Thermal Resistivity (ASTM 5334, IEEE 442)........................................... $ 925 Maximum Theoretical Unit Weight, D 2041, CT 309..................................$ 150 Triaxial Shear, C.D, D 4767, T 297........................................................... $ 550 Moisture Content, CT 370............................................................................$ 95 Triaxial Shear, C.U., w/pore pressure, D 4767, T 2297 per pt................ $ 450 Moisture Susceptibility and Tensile Stress Ratio, T 238, CT 371 .............$ 1,000 TriaxialShear, C.U.,w/o porepressure,D 4767,T 2297perpt........................$ 350 Slurry Wet Track Abrasion, D 3910.............................................................$ 150 Triaxial Shear, U.U., D 2850 ..................................................................... $ 250 Superpave, Asphalt Mix Verification (incl. Aggregate Quality) ..................$ 4,900 Unconfined Compression, D 2166, T 208................................................ $ 180 Superpave, Gyratory Unit Wt., T 312 ..........................................................$ 100 Superpave, Hamburg Wheel, 20,000 passes, T 324.................................$ 1,000 MASONRY Unit Weight sample or core, D 2726, CT 308.............................................$ 100 Brick Absorption, 24-hour submersion, 5-hr boiling, 7-day, C 67........... $ 70 Voids in Mineral Aggregate, (VMA) CT LP-2..............................................$ 90 Brick Compression Test, C 67 .................................................................. $ 55 Voids filled with Asphalt, (VFA) CT LP-3.....................................................$ 90 Brick Efflorescence, C 67.......................................................................... $ 55 Wax Density, D 1188...................................................................................$ 140 Brick Modulus of Rupture, C 67................................................................ $ 50 Brick Moisture as received, C 67.............................................................. $ 45 AGGREGATES Brick Saturation Coefficient, C 67............................................................. $ 60 Clay Lumps and Friable Particles, C 142....................................................$ 180 Concrete Block Compression Test, 8x8x16, C 140................................. $ 70 Cleanness Value, CT 227............................................................................$ 180 Concrete Block Conformance Package, C 90......................................... $ 500 Crushed Particles, CT 205...........................................................................$ 175 Concrete Block Linear Shrinkage, C 426................................................. $ 200 Durability, Coarse or Fine, CT 229..............................................................$ 205 Concrete Block Unit Weight and Absorption, C 140................................ $ 70 Fine Aggregate Angularity, ASTM C 1252, T 304, CT 234 .......................$ 180 Cores, Compression or Shear Bond, CA Code....................................... $ 70 Flat and Elongated Particle, D 4791............................................................$ 220 Masonry Grout, 3x3x6 prism compression, C 39 .................................... $ 45 Lightweight Particles, C 123.........................................................................$ 180 Masonry Mortar, 2x4 cylinder compression, C 109................................. $ 35 Los Angeles Abrasion, C 131 or C 535.......................................................$ 200 Masonry Prism, half size, compression, C 1019...................................... $ 120 Material Finer than No. 200 Sieve by Washing, C 117..............................$ 90 Masonry Prism, Full size, compression, C 1019...................................... $ 200 Organic Impurities, C 40...............................................................................$ 90 Potential Alkali Reactivity, Mortar Bar Method, Coarse, C 1260...............$ 1,250 REINFORCING AND STRUCTURAL STEEL Potential Alkali Reactivity, Mortar Bar Method, Fine, C 1260....................$ 950 Chemical Analysis, A 36, A 615................................................................ $ 135 Potential Reactivity of Aggregate (Chemical Method), C 289 ...................$ 475 Fireproofing Density Test, UBC 7-6.......................................................... $ 90 Sand Equivalent, T 176, CT 217..................................................................$ 125 Hardness Test, Rockwell, A 370............................................................... $ 80 Sieve Analysis, Coarse Aggregate, T 27, C 136........................................$ 120 High Strength Bolt, Nut & Washer Conformance, Sieve Analysis, Fine Aggregate (including wash), T 27, C 136.................$ 145 per assembly, A 325............................................................................. $ 150 Sodium Sulfate Soundness, C 88................................................................$ 450 Mechanically Spliced Reinforcing Tensile Test, ACI............................... $ 175 Specific Gravity and Absorption, Coarse, C 127, CT 206..........................$ 115 Pre-Stress Strand (7 wire), A 416............................................................. $ 170 Specific Gravity and Absorption, Fine, C 128, CT 207...............................$ 175 Reinforcing Tensile or Bend up to No. 11, A 615 & A 706..................... $ 75 Structural Steel Tensile Test: Up to 200,000 lbs., A 370......................... $ 90 ROOFING Welded Reinforcing Tensile Test: Up to No. 11 bars, ACI...................... $ 80 Roofing Tile Absorption, (set of 5), C 67 .....................................................$ 250 Roofing Tile Strength Test, (set of 5), C 67.................................................$ 250 Schedule of Fees for Laboratory Testing
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RATE SCHEDULE
EFFE C TIVE THR OUGH DE C E M B E R 2022
I. HOURLY FEES
HOURLY FEES FOR SERVICES OF: RATE PER HOUR:
Partner $200.00 - $230.00
Principal $185.00 - $200.00
Associate Principal $165.00 - $185.00
Senior Associate $145.00 - $165.00
Job Captain $135.00 - $145.00
Sr. Irrigation Designer $180.00 - $200.00
Community Outreach Facilitator $145.00 - $175.00
Marketing Coordinator $95.00 - $145.00
Administrative/Drafter $90.00 - $135.00
II. . EXPENSES (REIMBURSABLES)
A. Consultants at approximately the same rates indicated above or on consultant fee schedules.
B. Other direct expenses at cost which may include:
1. Printing and reproduction costs.
2. Mileage and travel costs.
3. Miscellaneous
Hourly rates may be adjusted on January 1 of each year and shall apply for any services rendered after that date.
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CERTIFICATE OF COMPLIANCE WITH LABOR CODE § 3700
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.
CONSULTANT
By:
Title:
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Attachment: Budget Summary
Living Green Pittsburg – Trail and Community Outreach Project This proposed project will build a new Class I trail along Frontage Rd from Dover Rd to Chelsea Wy. The new trail will serve as a model for future greenspaces in the city, complete with anti-littering amenities and signage. This project will also include an outreach portion with events and improvements to other identified public spaces around the city as part of a citywide "living green Pittsburg" initiative.
Project Funding
Grant Amount Awarded $1,354,000
Total Project Cost $2,166,250
Local Match % 37.5
Total Local Match $812,250
Project Expenditures
Infrastructure Costs – Construction of approximately 1400LF of multipurpose trail along Frontage.
Construction Items $1,227,531
Construction Item Contingencies (10%) $122,753
Pre-construction Costs (PE+RW) $310,500
Construction Engineering $200,000
Total Infrastructure $1,860,784
Non-infrastructure Costs – Outreach and website development.
Consultant Costs $182,000
Staff Time Costs $123,466
Total Non-infrastructure $305,466
Total Project Cost $2,166,250
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OFFICE OF THE CITY MANAGER/EXECUTIVE DIRECTOR
65 Civic Avenue
Pittsburg, CA 94565
TO: Mayor and Council Members
FROM: Garrett Evans, City Manager
SUBJECT: Adoption of City Council Resolution Authorizing the City Manager to Execute a Contract for the Purchase of a New Brush Chipper MEETING DATE: November 7, 2022
EXECUTIVE SUMMARY
The City maintains a fleet of vehicles and equipment necessary for operations and maintenance of the City’s infrastructure, including a brush chipper that needs replacement.
If approved, this resolution will authorize a purchase contract with RDO Equipment Co. (“RDO”) for a new 2022 Vermeer BC1500 brush chipper.
FISCAL IMPACT
None from this action. The City Council approved sufficient funds for the purchase of the excavator with adoption the City’s Operating Budget for Fiscal Year 2022-23 (Resolution 22- 14107), including the landscape and lighting budget account (205-43015-3004). This is an appropriate use of these funds.
RECOMMENDATION
City Council adopt the attached authorizing the City Manager to execute a purchase contract with RDO in the amount of $107,203.63, for purchase of a 2022 Vermeer BC1500 brush chipper.
BACKGROUND
The Public Works Department Fleet Maintenance Division is responsible for the maintenance of a vehicle fleet of cars, trucks, heavy equipment, and other equipment. The entire fleet has a replacement value of approximately $6 million. These vehicles are necessary to maintain efficient operations of the City.
Having a brush chipper is critical for projects, routine landscape maintenance, cleanup of damaged landscape and various types of emergencies. The chipper saves valuable time and money transporting materials and reusing material to improve landscapes. 164
SUBCOMMITTEE FINDINGS
This item was not presented to a subcommittee.
STAFF ANALYSIS
Staff solicited cost proposals from RDO for the replacement chipper. RDO is a vendor contracted with Sourcewell (formerly National Joint Powers Alliance (NJPA)). Sourcewell is a public agency service cooperative that provides opportunities for members to purchase equipment through nationally leveraged, competitively bid contracts through national solicitations. Sourcewell contracts bring considerable value and efficiencies to members through nationally leveraged contracted suppliers and access to the highest quality products and brand. Each solicitation and RFP contain language which includes all qualified customers in all fifty states. The City of Pittsburg is a member of Sourcewell and has successfully used several different Sourcewell contracts in the past.
If approved, the agreement would authorize the City to make a “piggyback” purchase from RDO for the price previously negotiated with Sourcewell for this equipment.
Staff recommends City Council approve the attached resolution authorizing the City Manager to execute a contract with RDO, in the amount of $107,203.63, for the purchase of a new Vermeer BC1500 brush chipper.
ATTACHMENTS: Resolution
RDO Quote
RDO Signed Agreement
Sourcewell Vermeer Contract
Report Prepared By: Natasha Farmer, Public Works Administrative Analyst I 165
BEFORE THE CITY COUNCIL OF THE CITY OF PITTSBURG
In the Matter Of:
Authorizing Execution of a Contract ) RESOLUTION NO. 22 - _____ to Purchase a New Brush Chipper )
WHEREAS, the City’s Public Works Department is responsible for the care and maintenance of the City’s Fleet; and,
WHEREAS, the current brush chipper is no longer reliable or cost-effective to repair; and,
WHEREAS, Sourcewell, formerly NJPA, has undertaken competitive bidding equivalent to or better than the requirements in City’s Purchasing Policy and has entered into contracts with various vendors including RDO Equipment Company, a Delaware Corporation; and,
WHEREAS, RDO Equipment Company, is an authorized dealer for Vermeer Corporation and represents and warrants that it is bound by all terms and conditions of the Contract from RFP #031721; and,
WHEREAS, City seeks to “piggyback” on a Sourcewell contract for a BC1500 Series Vermeer Brush Chipper, specifically Contract from RFP #031721-VRM; and WHEREAS, sufficient funds to accommodate the purchase are available in the previously approved City operating budget for Fiscal Year 2022/23 for Landscape and Lighting.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Pittsburg hereby approves and authorizes the City Manager to execute a Contract with RDO Equipment Company in the amount of $107,203.63 for the purchase of a BC1500 Vermeer Brush Chipper.
PASSED AND ADOPTED by the City Council of the City of Pittsburg at a regular meeting on the 7th day of November 2022, by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
_____________________________
Holland Barrett White, Mayor
ATTEST:
_______________________________
Alice E. Evenson, City Clerk
166
Investment Proposal (Quote)
RDO Equipment Co.
24353 Clawiter Rd.
Hayward (VM) CA, 94545
Phone: (510) 460-3900 - Fax: (510) 723-0271
Proposal for:
CITY OF PITTSBURG
65 CIVIC AVE
PITTSBURG, CA, 945653814
CONTRA COSTA
Investment Proposal Date:
Pricing Valid Until:
Deal Number:
Customer Account#:
Account Manager:
Phone:
Fax:
Email:
10/6/2022
10/12/2022
1584164
4908001
Taylor Kyse
(510) 460-3900
[email protected]
Comments
Due to volatility in the supply chain and delayed lead times, equipment will be capped at a price increase of 4% per quarter between the PO being placed and delivery. Price increases are currently determined on a quarterly basis on January 1st, April 1st, July 1st, and October 1st. Members should consult with local dealer on the estimated delivery.
Equipment Information
Quantity Serial Number
Stock Number
Hours
(approx.)
Status / Year / Make / Model
Additional Items
Cash Price
1 TBD
TBD
0 New 2022 VERMEER BC1500 $78,620.03
Freight in $2,834.00
Prep / Reconditioning $585.00
Other Sourcewell Member ID#86776 Contract #031721-VRM $0.00 Other ESTIMATED PRICE INCREASE FOR APRIL 2023 (12%) $9,434.40 Warranty -Vermeer Confidence Plus-36 Months, 3000
Hours,Deductible: 0, Exp Date: 9/30/2025
$5,442.02
Equipment Subtotal: $96,915.45
Purchase Order Totals
Balance: $96,915.45
CA STATE TAX: $5,814.93
CA COUNTY TAX: $242.29
CA CITY TAX: $484.58
CA SPECIAL TAX: $2,422.88
Sales Tax Total: $8,964.68
PrePaid Tax License: $1,320.00
CA Tire Fee: $3.50
Sub Total: $107,203.63
Cash with Order: $0.00
Balance Due: $107,203.63
D1584164 Page 1 of
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Equipment Options
Qty Serial Number Year / Make / Model Description
1 TBD 2022 VERMEER BC1500 BC1500011 BC1500 130HP CUMMINS DIESEL - TIER 4 FINAL BC1500016 ~MANUAL CHUTE ROTATION RIGHT SIDE
BC1500028 ~BC1500 NON WINCH T4I & T4F
BC1500040 ~BC1500 DOMESTIC 6-WAY ROUND TRAILER PLUG
BC1500052 BC1500 RT SIDE CONTROLS - (130HP) T4F/STAGE IV BC1500077 BC1500 STANDARD TIRES - 235/75R17.5H/J
BC1500092 ~BC1500 DOMESTIC OPTION 130HP TIER 4 FINAL
BC1500096 BC1500 ELECTRIC BRAKE 9.2K
D1584164 Page 2 of
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031721-VRM
Rev. 10/2020 1
Solicitation Number: RFP #031721
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Vermeer Manufacturing Company dba Vermeer Corporation, 1210 Vermeer Road East, Pella, IA 50219 (Vendor).
Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Tree Maintenance Equipment, Attachments, and Accessories from which Vendor was awarded a contract.
Vendor desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires May 7, 2025, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended up to one additional one-year period upon request of Sourcewell and with written agreement by Vendor.
C. SURVIVAL OF TERMS. Articles 11 through 14 survive the expiration or cancellation of this Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.
Vendor’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.
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All Equipment and Products provided under this Contract must be new/current model. Vendor may offer close-out or refurbished Equipment or Products if they are clearly indicated in Vendor’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.
B. WARRANTY. Vendor warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Vendor warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Vendor’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that is effective past the expiration of the Vendor’s warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution, Vendor will make available to Sourcewell a means to validate or authenticate Vendor’s authorized dealers, distributors, and/or resellers relative to the Equipment, Products, and Services related to this Contract. This list may be updated from time-to-time and is incorporated into this Contract by reference. It is the Vendor’s responsibility to ensure Sourcewell receives the most current version of this list.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced as stated in Vendor’s Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Vendor must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable
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time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery.
Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.
Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally delivers substandard or inferior Equipment or Products. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Vendor as soon as possible and the Vendor will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.
B. SALES TAX. Each Participating Entity is responsible for supplying the Vendor with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.
C. HOT LIST PRICING. At any time during this Contract, Vendor may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Vendor may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Contract Administrator. This form is available from the assigned Sourcewell Contract Administrator. At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing
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restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Request Form will become an amendment to this Contract and be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Vendor understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Vendor is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.
B. PUBLIC FACILITIES. Vendor’s employees may be required to perform work at government- owned facilities, including schools. Vendor’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Vendor that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Vendor. Typically, a Participating Entity will issue an order directly to Vendor. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration of this Contract; however, Vendor performance, Participating Entity payment, and any applicable warranty periods or other Vendor or Participating Entity obligations may extend beyond the term of this Contract.
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Vendor’s acceptable forms of payment are included in Attachment A. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Vendor, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entitles may require the use of a Participating Addendum; the terms of which will be worked out directly between the Participating Entity and the Vendor. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements (such as e-commerce specifications, specialized delivery requirements, or other specifications and requirements) not addressed in this Contract, the Participating Entity and the Vendor may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Vendor in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the goods to be purchased;
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements; or
3. Vendor commits any material breach of this Contract or the additional terms agreed to between the Vendor and a Participating Entity.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:
x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.
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B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, supply issues, customer issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract sales activity report (Report) to the Sourcewell Contract Administrator assigned to this Contract. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made).
The Report must contain the following fields:
x Customer Name (e.g., City of Staples Highway Department); x Customer Physical Street Address;
x Customer City;
x Customer State/Province;
x Customer Zip Code;
x Customer Contact Name;
x Customer Contact Email Address;
x Customer Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Vendor.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Vendor may not charge Participating Entities more than the contracted price to offset the Administrative Fee.
The Vendor will submit payment to Sourcewell for 0.75% multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Vendor’s name and Sourcewell- assigned contract number in the memo; and must be mailed to the address above “Attn:
Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.
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Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Vendor’s Authorized Representative is the person named in the Vendor’s Proposal. If Vendor’s Authorized Representative changes at any time during this Contract, Vendor must promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or obligations under this Contract without the prior consent of the parties and a fully executed assignment agreement. Such consent will not be unreasonably withheld.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been fully executed by the parties.
D. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not waive the provision or the right to enforce it.
E. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between Sourcewell and Vendor. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their
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respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.
11. LIABILITY
Vendor must indemnify, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees, arising out of the performance of this Contract by the Vendor or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications.
12. GOVERNMENT DATA PRACTICES
Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Vendor under this Contract.
If the Vendor receives a request to release the data referred to in this article, the Vendor must immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond to the request.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Vendor a royalty-free, worldwide, non-exclusive right and license to use theTrademark(s) provided to Vendor by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Vendor.
b. Vendor grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Vendor’s Trademarks in advertising and promotional materials for the purpose of marketing Vendor’s relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to its and their respective distributors, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article.
Each party will be responsible for any breach of this Article by any of their respective sublicensees.
3. Use; Quality Control.
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a. Sourcewell must not alter Vendor’s Trademarks from the form provided by Vendor and must comply with Vendor’s removal requests as to specific uses of its trademarks or logos.
b. Vendor must not alter Sourcewell’s Trademarks from the form provided by Sourcewell and must comply with Sourcewell’s removal requests as to specific uses of its trademarks or logos.
c. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s Trademarks only in good faith and in a dignified manner consistent with such party’s use of the Trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.
4. As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Vendor in violation of applicable patent or copyright laws.
5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of vendors which may be used until the next printing). Vendor must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Vendor individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator assigned to this Contract.
D. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment, Products, or Services.
14. GOVERNING LAW, JURISDICTION, AND VENUE
Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls, Minnesota.
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15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found to be illegal, unenforceable, or void then both Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the remainder of this Contract is capable of performance, it will not be affected by such declaration or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Vendor will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher level of management. The Vendor will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Vendor must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Vendor fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed will be borne by the Vendor.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
Written notice of default and a reasonable opportunity to cure must be issued by the party claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
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x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:
1. Workers’ Compensation and Employer’s Liability.
Workers’ Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Vendor will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract, Vendor will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
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4. Umbrella Insurance. During the term of this Contract, Vendor will maintain umbrella coverage over Workers’ Compensation, Commercial General Liability, and Commercial Automobile.
Minimum Limits:
$2,000,000
5. Network Security and Privacy Liability Insurance. During the term of this Contract, Vendor will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Vendor’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Vendor to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Vendor must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Vendor to provide certificates of insurance, in no way limits or relieves Vendor of its duties and responsibilities in this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Vendor agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Vendor’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Vendor, and products and completed operations of Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other
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insurance applicable to the Vendor or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Vendor or its subcontractors. Where permitted by law, Vendor must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Vendor must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Vendor conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in writing.
Vendor certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Vendor further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.
21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may also require additional requirements based on specific funding specifications. Within this Article, all
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references to “federal” should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Vendor’s Equipment, Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Vendor must be in compliance with all applicable Davis-Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of
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not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor certifies that during the term of this Contract will comply with applicable requirements as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file any required certifications. Vendors must not have used federal appropriated funds to pay any
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person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Vendor that are directly pertinent to Vendor’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Vendor’s personnel for the purpose of interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.
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22. CANCELLATION
Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Vendor’s Proposal.
Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.
Sourcewell Vermeer Manufacturing Company dba
Vermeer Corporation
By: __________________________ By: __________________________ Jeremy Schwartz Chad Tousey
Title: Chief Procurement Officer Title: Corporate Accounts Manager
Date: ________________________
Date: ________________________
Approved:
By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________
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Bid Number: RFP 031721 Vendor Name: Vermeer Corporation
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AGREEMENT BETWEEN
THE CITY OF PITTSBURG AND
RDO EQUIPMENT COMPANY
PURSUANT TO SOURCEWELL CONTRACT FROM RFP #031721-VRM
THIS Agreement (“Agreement”) is made by and between the City of Pittsburg, a municipal corporation (“City”) and RDO Equipment Co, a Delaware Corporation (“RDO”) (together referred to as the “Parties”) as of October 17, 2022 (the “Effective Date”).
WHEREAS, Sourcewell, formerly NJPA, has undertaken competitive bidding equivalent to or better than the requirements in City’s Purchasing Policy and has entered into contracts with various vendors including Vermeer Corporation; and
WHEREAS, City seeks to “piggyback” on a Sourcewell contract for 2022 Vermeer BC1500, specifically Contract from RFP #031721-VRM; and
WHEREAS, the Contract provides that additional terms and conditions or transaction documentation may be negotiated between a Sourcewell Participating Entity such as City, and the vendor; and
WHEREAS, RDO, a California Corporation, is an authorized dealer for Vermeer Corporation and represents and warrants that it is bound by all terms and conditions of the Contract from RFP #031721-VRM; and
WHEREAS, City seeks to add or clarify certain terms of Contract from RFP #031721- VRM.
NOW, WHEREFORE, City and RDO agree as follows:
1. Governing Law and Venue. The laws of the State of California shall govern this Agreement and Contract from RFP #031721-VRM (“Contract”). In the event that either party brings any action against the other under this Agreement or the Contract, the parties agree that trial of such action shall be vested exclusively in the state courts of California in Contra Costa County or in the United States District Court for the Northern District of California.
2. Workers’ Compensation. RDO shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by RDO in the amount required by applicable law.
3. Compliance with Applicable Laws. RDO and any subcontractors shall comply with all laws applicable to the performance of the work hereunder. RDO shall also, to the extent required by the California Labor Code, pay not less than the latest prevailing wage rates as determined by the California Department of Industrial Relations. 207
4. Order of Precedence. In the event of any inconsistency between this Agreement and the Contract, the terms of this Agreement shall govern. The terms of this Agreement and the Contract shall govern over any Purchase Order from RDO.
5. Representations. RDO represents and warrants that it is bound by all terms in Contract from RFP #031721 to the same extent as Vermeer Corporation.
The Parties have executed this Agreement as of the Effective Date.
CITY OF PITTSBURG RDO EQUIPMENT CO.
____________________________ ______________________________ Garrett Evans, City Manager
_____________________, President
Attest:
____________________________
Alice E. Evenson, City Clerk
Approved as to Form:
____________________________
Donna Mooney, City Attorney
208
OFFICE OF THE CITY MANAGER/EXECUTIVE DIRECTOR
65 Civic Avenue
Pittsburg, CA 94565
TO: Mayor and Council Members
FROM: Garrett Evans, City Manager
SUBJECT: Adoption of a City Council Resolution to Modify the Standby Pay and Amend the IBEW Agreement
MEETING DATE: November 7, 2022
EXECUTIVE SUMMARY
The City Manager, upon recommendation from the Director of Human Resources, recommends amendments to the International Brotherhood of Electrical Workers (IBEW), Local 1245 Memorandum of Understanding (MOU). The City Council is asked to approve the amendment to the IBEW Memorandum of Understanding.
FISCAL IMPACT
The 2022/23 fiscal impact for the Standby Pay amendment is estimated to be $16,000 for the remainder of the fiscal year.
RECOMMENDATION
The City Council adopt a resolution to approve the amendment of the IBEW MOU regarding Standby Pay.
BACKGROUND
The current Memorandum of Understanding (July 1, 2022 through June 30, 2025) includes a re-opener effective, October 2022 for the section on Standby Pay. The Union has requested to review this section in order to align with labor market standards for electrical workers.
The current standby pay section provides for $550 per weekly Standby shift ($78.57 per day eff, 7/1/2022) equivalent to 1.27 hours per day and additional eight (8) hours of compensatory time off at the regular rate of pay for Thanksgiving or Christmas. 209
Based on a comparison of standby rates for electrical workers from the cities of Alameda, Healdsburg, Lodi, Palo Alto and Roseville, the industry average for weekday rates is 2.06 hours per day at the regular rate of pay and weekend rates at 2.76 hours per day at the regular rate of pay and 3.96 hours at the regular rate of pay per day for holidays.
The City of Pittsburg and the International Brotherhood of Electrical Workers have met and conferred in good faith pursuant to Section 6.2 of the 2022-25 Memorandum of Understanding between the Parties. This will confirm an understanding reached between the Parties to modify the MOU as follows:
In order to provide emergency service during evenings, weekends, and holidays, IBEW Local 1245 agrees that employees shall make themselves available to respond to emergency calls.
The employee scheduled for standby shall be compensated at the rate of two (2) hours at their straight time regular rate of pay for each weekday on standby, and three (3) hours at the straight time regular rate of pay for each Saturday, Sunday and Island Energy paid holiday. Employees will normally be assigned standby in full week increments which begin at the end of the employee’s Thursday shift (standby shift).
However, employees may voluntarily agree to share a standby shift and each employee will be paid based on days on standby.
An employee on standby receives an additional eight (8) straight time hours of compensatory time off when on standby on Thanksgiving Day or Christmas Day.
The City prepared the attached Side Letter of Agreement for IBEW’s signature on October 18, 2022.
SUBCOMMITTEE FINDINGS
This item was not presented to a subcommittee.
STAFF ANALYSIS
In accordance with the Meyers-Milias-Brown Act, the City Council is asked to adopt a resolution to approve a change to the Memorandum of Understanding and modify the Standby Pay section to provide two (2) hours of straight time pay per weekday and three (3) hours on weekends and holidays.
ATTACHMENTS: Exhibit A: Side letters of Agreement
Resolution
Prepared by: Jennifer Brizel, Director of Human Resources 210
City of Pittsburg and IBEW Local 1245
Reopener Negotiations
Sideletter Agreement on Standby Pay
The City of Pittsburg and the International Brotherhood of Electrical Workers have met and conferred in good faith pursuant to Section 6.2 of the 2022-25 Memorandum of Understanding (“MOU”) between the Parties. This will confirm an understanding reached between the Parties to modify the MOU as follows:
6.2 Standby Shift
In order to provide emergency service during evenings, weekends, and holidays, IBEW Local 1245 agrees that employees shall make themselves available to respond to emergency calls.
The employee scheduled for standby shall be compensated at the rate of two (2) hours at their straight time regular rate of pay for each weekday on standby, and three (3) hours at the straight time regular rate of pay for each Saturday, Sunday and Island Energy paid holiday. Employees will normally be assigned standby in full week increments which begin at the end of the employee’s Thursday shift (standby shift). However, employees may voluntarily agree to share a standby shift and each employee will be paid based on days on standby.
An employee on standby receives an additional eight (8) straight time hours of compensatory time off when on standby on Thanksgiving Day or Christmas Day.
The terms of this Sideletter are considered part of the 2022-25 MOU and will expire with that MOU, including any extensions thereto. The Parties intend these terms to be incorporated into the Parties’ successor MOU.
The undersigned attest that they have the authority to bind their respective principals to the terms of this Sideletter.
For the City:_________________________ Date: _________________
For Local 1245: _____________________ Date: _________________ 10/18/2022
211
Resolution No. 22- Page 1 of 1 November 7, 2022
BEFORE THE CITY COUNCIL OF THE CITY OF PITTSBURG
In the Matter of:
Amendment of the International Brotherhood of )
Electrical Workers IBEW Memorandum of ) RESOLUTION NO. 22- Understanding to Modify the Standby Pay )
Section of the Agreement )
WHEREAS, the City and IBEW recommend an amendment of the Memorandum of Understanding (MOU) to provide Standby Pay at the rate of two (2) hours at their straight time regular rate of pay for each weekday on standby, and three (3) hours at the straight time regular rate of pay for each Saturday, Sunday and Island Energy paid holiday.
Employees will normally be assigned standby in full week increments which begin at the end of the employee’s Thursday shift (standby shift); and WHEREAS, the City and IBEW, Local 1245 met and conferred regarding the proposed changes, per the agreed upon contract re-opener; and WHEREAS, the City prepared the attached Side Letter of Agreement to amend the IBEW Memorandum of Understanding for signatures on October 18, 2022; and WHEREAS, the proposed 2022/23 fiscal impact for the Standby Pay amendment is estimated to be $16,000 for the remainder of the fiscal year.
NOW, THEREFORE, BE IT RESOLVED the City Council hereby approves the amendment to the IBEW Memorandum of Understanding.
PASSED AND ADOPTED by the City Council of the City of Pittsburg at a regular meeting on the 7th day of November 2022 by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
_________________________
Holland Barrett White, Mayor
ATTEST:
_________________________
Alice E. Evenson, City Clerk
212
OFFICE OF THE CITY MANAGER/EXECUTIVE DIRECTOR
65 Civic Avenue
Pittsburg, CA 94565
TO: Mayor and Council Members
FROM: Garrett Evans, City Manager
SUBJECT: Adoption of a City Council Resolution to Authorize Allocation of U.S.
Department of Justice – Bureau of Justice Assistance Edward Byrne Memorial Justice Assistance Grant (JAG)
MEETING DATE: November 7, 2022
EXECUTIVE SUMMARY
The Police Department has submitted a preliminary application to the U.S. Department of Justice for funding under the Edward J. Byrne Memorial Justice Assistance Grant (JAG) Program in the amount of $33,623.
FISCAL IMPACT
No impact to the City’s General Fund. Upon award of grant funds, the Police Department is requesting appropriation of $33,623 to the Fiscal Year 2022-23 budget in Fund 291 to fund the purchase of a BOSCH crash data retrieval traffic investigation tool.
RECOMMENDATION
Staff recommends City Council approval of the attached resolution authorizing the appropriation of JAG grant funds and authorizing the City Manager or his designee to act on the City’s behalf relative to this grant including the establishment of necessary fiscal accounting.
BACKGROUND
The U.S. Department of Justice initiative titled the Edward Byrne Memorial Justice Assistance Grant Program was developed approximately 20-years ago in honor of Edward Byrne, a 22-year old New York City Police Officer who was killed in the line of duty. The JAG Program is the leading source of federal justice funding to state and local jurisdictions.
The JAG Program provides states, tribes, and local governments with critical funding necessary to support a range of program areas including, but not limited to, law enforcement, prosecution, technology improvement, crime prevention, education, corrections and community corrections.
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The Police Department proposes to utilize JAG Program funds to purchase traffic safety equipment and enforcement products for its Traffic Safety and Fatality Prevention Project.
To help in the investigation of serious and or fatal traffic collisions the Pittsburg Police Department will utilize the BOSCH CDR (Crash Data Retrieval) device to aide in obtaining critical data from vehicles involved in major traffic collisions.
The BOSCH CDR will complement a growing array of tools utilized by the Police Department’s Fatal Accident Reconstruction Team allowing them to more accurately piece together vital information collected from a vehicle’s electronic system at the time of a collision. This data in combination with the investigator’s training and experience; along with scene evidence will greatly enhance the ability of the investigator to accurately reconstruct the events leading up to and through a serious and or fatal collision.
With only one other unit operational in Contra Costa County, the BOSCH CDR will serve as a regional mutual aid asset for surrounding agencies conducting serious traffic collisions.
Unique to the Pittsburg Police Department is the trained personnel on staff who can analyze the data collected from the BOSCH CDR and their ability to use that analysis to guide critical investigative decisions.
SUBCOMMITTEE FINDINGS
This item has been presented to and supported by the Public Safety Subcommittee on August 9, 2022.
STAFF ANALYSIS
The Department’s overall goal is to use funds from the Edward Byrne Memorial Justice Assistance Grant to fund the purchase the BOSCH CDR (Crash Data Retrieval) device.
The Pittsburg Police Department has applied for $33,623.00 from the U.S. Department of Justice, Bureau of Justice Assistance through the Edward Byrne Memorial Justice Assistance Grant (JAG). The Department requests authorization to accept appropriate the grant funds.
ATTACHMENTS: Resolution
Report Prepared By: Steve Albanese, Chief of Police
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BEFORE THE CITY COUNCIL OF THE CITY OF PITTSBURG
In the matter of:
Approving Acceptance and Authorizing )
Use of Funds from the U.S. Department ) RESOLUTION NO. 22- Of Justice Edward Byrne Memorial )
Justice Assistance Grant )
WHEREAS, the Edward Byrne Memorial Justice Assistance Grant (JAG) Program allows local governments to support a broad range of activities to prevent crime and improve the criminal justice system; and
WHEREAS, the Police Department has applied for $33,623 in program funds to fund the purchase of a BOSCH Crash Data Retrieval Traffic Investigation tool.
NOW, THEREFORE, BE IT RESOLVED that the City Council authorizes the City Manager to accept grant funds from the U.S. Department of Justice Bureau of Justice Assistance, allocate the funds for the purchase of a BOSCH crash data retrieval traffic investigation tool for the Police Department, establish necessary fiscal accounting from Fund 291, and execute all necessary documents.
PASSED AND ADOPTED by the City Council of the City of Pittsburg at a regular meeting on the 7th day of November 2022, by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
Holland Barrett White, Mayor
ATTEST:
Alice E. Evenson, City Clerk
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