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Bid Number: RFP 052725 Vendor Name: Romtec, Inc.











   

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Bid Number: RFP 052725 Vendor Name: Romtec, Inc.











   

Preliminary Scope of Supply and Services

Building Supply and Installation
Project: Pittsburg City Park
Customer: City of Pittsburg
Location: Pittsburg, California
Date: October 3, 2025
Docusign Envelope ID: 6BA7915D-806F-4FC8-BA71-3E622AFA6879

Romtec, Inc. | 18240 North Bank Road | Roseburg, OR 97470 | 541-496-3541 Email: [email protected] | www.romtec.com

OVERVIEW
The following is a general scope of products and services that will be included as part of the Romtec’s work. Romtec’s proposal includes supply and installation work for the specified building kits as defined in the separate previously executed agreement dated 10/22/24 and subsequent executed contract Change Order No. 2 dated 5/16/25. Specifically, this proposal includes the following items and work as defined in the separate previous agreement and change order. Note that the previous agreement is not related to this proposal or any new agreement and is used only for purposes of defining the scope of work items.

A. Manufacturing of Double Restroom Building (Previous Schedule of Values Item 2, partial)
B. Delivery of Double Restroom Building Package (Previous Schedule of Values Item 3) C. Freight for Double Restroom Building (Previous Schedule of Values Item 4) D. Installation of Double Restroom Building Package (Previous Schedule of Values Items 11-16, including demolition of existing building)
E. Sales Tax as required

See Section 3 below for the scope of supply and services supplied by others that are not supplied by Romtec.

KEY ASSUMPTIONS
Romtec’s Installation Quote is based on the following:

1. Building Construction Timeline. Romtec’s estimated installation time is 2 months. Romtec’s proposal is based on the requirement that the building site(s) be fully prepared and ready for Romtec to begin construction by 2/15/2026. This proposal is also based on the following milestone dates:

a. Purchase Order executed no later than 11/15/2025
b. Romtec site delivery/mobilization to begin no later than 2/15/2026 c. Romtec construction complete no later than 4/15/2026

Note: All site prep activities must be completed (by others) before Romtec can schedule mobilization of the install crew. Any changes to the schedule caused by others or outside of Romtec’s control will result in price changes. Any delay to mobilization requires rescheduling based on the availability of Romtec’s install crew. Romtec’s install crew does not remain on standby during extended delays caused by others.

2. Installation assumes one mobilization. If Romtec is required to demobilize and remobilize for any reason outside of Romtec’s control, it will result in a change order and schedule adjustment.

3. Work Hours are Monday through Saturday 7:00am – 7:00pm.

4. The approving authority must perform a walk through and sign off immediately upon completion of Romtec’s installation scope. In other words, once Romtec has completed the installation work, the general contractor, owner, and/or their representatives must inspect and confirm the completed installation within a reasonable time.

5. The jobsite is semi-truck accessible.

Docusign Envelope ID: 6BA7915D-806F-4FC8-BA71-3E622AFA6879

Romtec, Inc. | 18240 North Bank Road | Roseburg, OR 97470 | 541-496-3541 Email: [email protected] | www.romtec.com

1. Freight quotes are valid for 30 days only, after which the price is subject to change without notice.

2. Romtec bases its freight quote on the optimal minimum number of deliveries. If the customer elects to increase the number of deliveries, it may result in additional freight charges.

6. Site Utilities. Site utilities (as applicable, electrical, water, gas, and sewer) must be in place and operational prior to Romtec’s mobilization to the site unless otherwise stated herein.

7. Union workers NOT required for Romtec’s Installation Scope.

1. Prevailing Wage required.

2. Compliance with Davis Bacon Act required.

3. NO Skilled and Trained Workforce compliance included.

4. NO Project Labor Agreement compliance included.

5. NO LCP tracker.

8. Abatement
This proposal does not include any hazardous materials survey or abatement work.

Any required abatement must be completed prior to Romtec’s mobilization for installation work.

This scope letter will be superseded by the Romtec Scope of Supply, Design and Installation Submittal to be provided to the customer after receipt of contract.

1. Romtec Scope of Supply

1. Engineering Services
Romtec will provide engineering services per the following process outline. Romtec will provide the full Scope of Supply, Design, and Installation Submittal (SSDIS) after receipt of a signed purchase order.

1. Romtec provides the full Scope of Supply, Design, and Installation Submittal package (SSDIS)
a. Romtec provides the SSDIS in Romtec’s standard electronic submittal format. b. The SSDIS will include the building plan view and elevation drawings, product data sheets, and further details of the Romtec building. The SSDIS supersedes this preliminary scope letter.

2. Customer reviews and comments on the SSDIS
a. At this time, the SSDIS should also be provided for review and comment by any other relevant entities, such as an end owner, installer, electrician, utility company, etc. b. The SSDIS typically does not contain final sealed plans and is NOT intended for review by the local building department (or other permitting authority) at this time. c. Customer will have 45 days from purchase order date to approve the SSDIS.

3. Customer Approves the SSDIS and releases Romtec to begin production a. The customer approves the SSDIS and releases Romtec to begin production by signing the Submittal Approval and Notice to Proceed on Production forms included in the SSDIS. Romtec cannot begin production without a signed NTP form. b. The customer’s approval of the SSDIS is approval of the general building layout and relevant products/ materials. Romtec will provide sealed plans only AFTER the SSDIS is approved.
c. Customer will have a maximum of ninety (90) days from the purchase order date to provide NTP. If the 90-day approval deadline is missed, Romtec reserves the right to update pricing at any time.

4. Romtec provides the Full Sealed Plan Set and requests Notice to Proceed on Production Docusign Envelope ID: 6BA7915D-806F-4FC8-BA71-3E622AFA6879

Romtec, Inc. | 18240 North Bank Road | Roseburg, OR 97470 | 541-496-3541 Email: [email protected] | www.romtec.com

a. After the customer has approved the SSDS, Romtec will provide the customer with the Full Sealed Plan Set in Romtec’s standard electronic format (and no other, see Section

4.5.6 below). The full plans are for review by the local building department (or relevant permitting authority).
b. The Full Sealed Plan Set will include all relevant calculations, and all architectural, mechanical, structural, electrical, and plumbing plan sheets stamped by an architect or engineer licensed in the state where the project is located. c. Romtec’s standard plan size is 11”x17”.

5. The local building department reviews and comments on the Romtec plans a. Romtec will revise and resubmit the Full Sealed Plan Set per comments from the local building department (or relevant permitting authority). b. Romtec includes one revision of the Full Sealed Plan Set in response to building department comments. Any comments that result in revisions of the sealed plans may result in a price increase, especially if they affect items that are already in production.

6. The local building department approves the revised Romtec plans a. Romtec will provide up to two (2) sets of the final, approved, for-construction plans. b. Romtec will complete production/manufacturing of the building package per the final approved plans.

7. Romtec delivers the completed building package and mobilizes for installation a. Romtec will package and palletize the completed building package, and then coordinate with the customer to deliver the package to the jobsite for construction by the Romtec installer.
b. Romtec Installer completes installation.
c. Romtec’s warranty period begins.

2. Structure
Romtec will supply structural materials as defined in the separate previously executed contract dated 10/22/24 for the Double Restroom building.

3. Restroom and Plumbing Fixtures
Romtec will supply plumbing fixtures and accessories as defined in the separate previously executed contract dated 10/22/24 for the Double Restroom building.

4. Electrical Fixtures
Romtec will supply electrical fixtures per the separate previously executed contract dated 10/22/24 for the Double Restroom building.

2. Romtec Demolition
Romtec will perform demolition work for the existing building per the separate previously executed contract dated 10/22/24 for the Double Restroom building.

3. Romtec Fabrication and Installation
Romtec will perform fabrication and installation work per the separate previously executed contract dated 10/22/24 for the Double Restroom building.

4. Owner Responsibilities (By Others)

1. Site Preparation (All Structures)

1. Building Pad
The general contractor will be responsible for preparing the site and building pad prior to Romtec’s arrival for installation work. The building pad must be level and compacted to within 6” of the finish floor elevation before Romtec arrives. The pad must be prepared per the requirements of any available geotechnical report.

Docusign Envelope ID: 6BA7915D-806F-4FC8-BA71-3E622AFA6879

Romtec, Inc. | 18240 North Bank Road | Roseburg, OR 97470 | 541-496-3541 Email: [email protected] | www.romtec.com

Note: Any site grading or removal and replacement of fill materials for the building pad must be completed prior to Romtec’s arrival. Romtec’s installation services do not include excavation beyond what is necessary for forming and pouring the concrete footings and slab.

2. Soil Disposal
Romtec is not disposing of any soils from the site.

3. Surveying and Staking
Romtec is not responsible for any site surveying or staking. Any required surveying and staking related to Romtec’s work area must be completed prior to Romtec’s arrival onsite.

2. Utilities (All Structures)

1. Site Utilities
Romtec is excluding the supply and installation of all incoming utilities. Utilities must be in place and available prior to Romtec’s arrival onsite. All utilities must be brought within 10’ of the building pad prior to Romtec’s arrival. If the utilities are not in place and ready to use prior to Romtec’s arrival, there will be additional charges for any required remobilization.

Note: Romtec has assumed that the site utility sizing matches what is shown on the Romtec plans. Any changes to the site utility sizing must be communicated to Romtec as soon as possible.

2. Electrical Transformer(s), Service Meter(s), and Meter Base(s) Romtec is excluding the supply and installation of any required electrical transformer, service meter, and meter base. If required, these items must be supplied and installed by others. If the electrical transformers are required for Romtec to perform installation work, they must be installed and functioning prior to Romtec’s arrival for installation work.

3. Electrical Junction Box
Romtec is excluding the supply of any required external electrical junction box associated with the Romtec building(s). Any required external junction box must be installed and ready for Romtec’s use prior to Romtec’s arrival onsite.

4. Other Electrical
Romtec is excluding the supply and installation of any electrical items not shown on the Romtec supplied panel.

5. Water Line Drain Valves and Sewer Line Back Flow Check Valves Romtec is excluding the supply and installation of any required water line drain valves and/or sewer line backflow check valves.

3. Site Concrete and Landscaping (All Structures)

1. Sidewalks and Sidewalk Approaches
Romtec is excluding the supply and installation of all sidewalks and sidewalk approaches.

2. Landscaping
Romtec is excluding the supply and installation of any landscaping.

1. Demolition
Docusign Envelope ID: 6BA7915D-806F-4FC8-BA71-3E622AFA6879

Romtec, Inc. | 18240 North Bank Road | Roseburg, OR 97470 | 541-496-3541 Email: [email protected] | www.romtec.com

1. Demolition Plan(s)
Romtec is not responsible for the creation or evaluation of demolition or abatement plans.

2. Permits
Romtec is not responsible for applying for, obtaining, or maintaining any required permits related to demolition activities, including but not limited to demolition permits and air quality permits.

3. Hazard Analysis Report
Romtec is not responsible for producing or performing any Hazard Analysis Reports.

4. Handling and Removal of Hazardous Material
Romtec is not responsible for handling or removal of any hazardous material from the site.

5. Utilities
All electrical, gas, and water services must be shut off prior to Romtec’s arrival for demolition work. This includes any coordination, scheduling, and labor associated with the removal of an electrical meter base, if applicable.

6. Metal Utility Piping
Romtec is excluding any required cutting/capping of metal piping associated with water, sewer, or gas utilities.

4. General Exceptions/Exclusions

1. Unless otherwise stated, Romtec is not proposing to meet any Buy America standard for materials.

2. The following items will be supplied by others if applicable:

1. All Permits related to construction
and installation of Romtec Building

2. Bonding (unless otherwise stated)

3. Storm water and/or pollution
prevention plans

4. Erosion control plans

5. Site specific safety plans

6. Site specific protection plans

7. Tree protection plans

8. Site preparation per geotechnical
report

9. Backfill required for all structures

10. Additional licenses except for a City
Business License, if required

11. Special inspection services

12. Rock excavation

13. Demolition of existing
structures

14. Removal of excavated
materials

15. Site grading or asphalt paving

16. Masonry pavers

17. Booster pumps &/or pressure
reducing valves

18. Backflow check valves

19. Fire alarm & fire suppression
equipment

20. Irrigation Equipment

21. Gutters and downspouts

22. Lighting equipment not
attached to the building

23. Electrical transformer(s),
external electrical junction
box(es), service
meter(s)/meter base(s)

24. Landscaping

25. Plumbing freeze protection

26. Site plans

27. Sidewalks

28. Construction mock-ups

29. Construction fencing

3. To ensure timely delivery of the building package amid ongoing and industry-wide disruptions to shipping, parts/materials availability, and lead times, Romtec reserves the right make equivalent or better substitutions at any time for any components that are not specifically required to match an exact brand/model.

Docusign Envelope ID: 6BA7915D-806F-4FC8-BA71-3E622AFA6879

Romtec, Inc. | 18240 North Bank Road | Roseburg, OR 97470 | 541-496-3541 Email: [email protected] | www.romtec.com

4. Romtec does not provide LEED/CALGreen or similar compliance submittals, forms, or documentation as a standard service. Romtec can assist in providing information for products that may meet LEED/Green compliance standards, but Romtec does not provide or fill out LEED credit forms. Unless specifically included in Romtec’s proposal and quote, Romtec does not supply materials with the intent of meeting LEED/CALGreen or similar standards. Any changes due to compliance requirements may result in a price change and increased lead time.

5. All steel fabrication work is performed by qualified fabricators in conformance with engineered drawings. Romtec does not offer third party certification or inspection of steel fabrication work.

6. Romtec’s building plans have been approved by permitting authorities in hundreds of jurisdictions. Romtec’s plans will be provided in Romtec’s standard format only. No elective formatting changes, product color selections, interior elevation drawings, equipment not supplied by Romtec, informational tables, formatting coordination with plans by others, or any other formatting requests or customer directed elective changes will be made to or shown on the Romtec building plans.

Note: Romtec’s scope of work is based on acceptance of the terms and conditions of the Romtec quote proposal, which may be attached here or provided separately.

5. Warranty and Limitations

1. Warranty

1. Please review the Romtec warranty by clicking the link below:
https://romtec.com/wp-content/uploads/2022/03/4.01-Romtec-Warranty-2-28-

22.pdf

2. Disclaimers

1. Stone and mineral products such as tile, stone veneer, and concrete will all show surface cracks over time due to multiple factors, including building settling, wall movement, environmental conditions, and maintenance/upkeep (or lack thereof).

Romtec cannot guarantee that stone products in the building will not eventually crack. Repairing of cracks in stone products is a maintenance issue, not a warranty issue. In other words, stone products in the building may eventually crack, and repair of these cracks is not covered under the Romtec warranty.

2. Romtec passes along the manufacturer’s warranty for metal roofing. Most metal roofing manufacturers intend for their roofing to be installed immediately upon delivery from the factory; otherwise, most have special storage requirements to validate their warranty. All project circumstances are different, and because Romtec cannot guarantee that metal roofing is installed within the timeframe allowed from the manufacturer or that the metal roofing will be stored at the jobsite according to the manufacturer’s requirements, Romtec does not include metal roofing in the overall Romtec building warranty.

Docusign Envelope ID: 6BA7915D-806F-4FC8-BA71-3E622AFA6879

www.structure1.comKlamath Falls Office250 Main Klamath Falls, Oregon 97603Phone: (541) 850-6300 `Fax: (541) [email protected] Consulting Engineers, Inc.ROMTEC # 225-005 01/09/25PSP01PITTSBURG, CALIFORNIAPITTSBURG CITY PARK - DOUBLENP SHEET NO.

DRAWN BY:DATE:PROJECT #:PROJECT:

SHEET TITLE:

REVISIONS:

REV. DATE: BY:
© 2025 ROMTEC, INC. ALL RIGHTS RESERVED. THESE PLANS AND DRAWINGS MAY NOT BE REPRODUCED, ADAPTED OR FURTHERDISTRIBUTED, AND NO BUILDINGS MAY BE CONSTRUCTED FROM THESE PLANS, WITHOUT THE WRITTEN PERMISSION OF ROMTEC, INC. www.romtec.com(541) 496-3541FAX (541) 496-0803
JOB CREATED: 2/7/2025 - LAST SAVED BY: npittman ON 2/7/2025 - LAST PRINTED: 3/14/2025 - LOCATION: \\data1\data\Engineering RI\Plan Sets\PSP01-Pittsburg City Park Double, CA\PSP01-Pittsburg City Park Double 2011M, CA 241001.dwg

FLOOR PLAN
A1.1
WALL TYPE SCHEDULE8" REINFORCED CONCRETEMASONRY BLOCK WALL WITHMORTAR JOINTS, GROUTED SOLIDALL CELLS RUNNING BOND PATTERN.

CONCRETE WALK(BY INSTALLER)
ABCD 1FLOOR PLANSCALE: 1/4" = 1'-0"
8'-8" BUILDING5'-0" SLAB24'-0" BUILDING
HB-2
HB-1
3KICKPLATE
WH
TP TPWC-1WC-1
1KICKPLATE2KICKPLATE
GB42
GB18
GB36
GB42GB18
GB36
LV-1LV-1SDSDHDHD
FD-2FD-2 FD-13" VTR3" VTR
2" SPARE CONDUITBP
S-1

ADA ALL GENDER
MECH
ADA ALL GENDER1
45 23
6 NOTE:OWNER SUPPLIED TPDISPENSOR ANDSOAP DISPENSORSITE ADDRESS: 60 CIVICAVE. PITTSBURG, CA 94565F.F. = 42.70TP DISPENSERS(BY OWNER)

SOAP DISPENSERS(BY OWNER)
01/23/253NP
7'-4 3/4"7'-4 3/4"
10'-0"3'-3 7/8"1'-4"
2'-0"
6'-8"6'-0 3/4"
60"SLAB60"SLAB10'-8 1/8"
7'-4 3/4"7'-4 3/4"
2'-0"3'-4"DOOR3'-4"6'-8"SINK ALCOVE3'-4"3'-4"DOOR
AA2.1
CA2.2
BA2.1 DA2.2BA3.1
03/14/2025
Docusign Envelope ID: 6BA7915D-806F-4FC8-BA71-3E622AFA6879

www.structure1.comKlamath Falls Office250 Main Klamath Falls, Oregon 97603Phone: (541) 850-6300 `Fax: (541) [email protected] Consulting Engineers, Inc.ROMTEC # 225-005 01/09/25PSP01PITTSBURG, CALIFORNIAPITTSBURG CITY PARK - DOUBLENP SHEET NO.

DRAWN BY:DATE:PROJECT #:PROJECT:

SHEET TITLE:

REVISIONS:

REV. DATE: BY:
© 2025 ROMTEC, INC. ALL RIGHTS RESERVED. THESE PLANS AND DRAWINGS MAY NOT BE REPRODUCED, ADAPTED OR FURTHERDISTRIBUTED, AND NO BUILDINGS MAY BE CONSTRUCTED FROM THESE PLANS, WITHOUT THE WRITTEN PERMISSION OF ROMTEC, INC. www.romtec.com(541) 496-3541FAX (541) 496-0803
JOB CREATED: 2/7/2025 - LAST SAVED BY: npittman ON 2/7/2025 - LAST PRINTED: 3/14/2025 - LOCATION: \\data1\data\Engineering RI\Plan Sets\PSP01-Pittsburg City Park Double, CA\PSP01-Pittsburg City Park Double 2011M, CA 241001.dwg

EXTERIOR ELEVATION VIEWS
A2.1
FGAELEVATION VIEWSCALE: 1/4" = 1'-0"
FG 3
24'-0"
LF-1
8"X16" SPLIT FACE REINFORCEDCONCRETE MASONRY BLOCK (CMU) WALLWITH MORTAR JOINTS, GROUTED SOLIDALL CELLS RUNNING BOND PATTERN.

FG FGBELEVATION VIEWSCALE: 1/4" = 1'-0"8'-8"
8"X16" SPLIT FACE REINFORCEDCONCRETE MASONRY BLOCK (CMU) WALLWITH MORTAR JOINTS, GROUTED SOLIDALL CELLS RUNNING BOND PATTERN.

METAL ROOFING
3" VTR W/ VENT BOOT, TYP.
48" O.H.17 1/2"O.H.
17 1/2"O.H.4 6WALL MOUNT LIGHT, TYP.GABLE VENT, TYP.RIDGE VENT, TYP.3" VTR W/ VENT BOOT, TYP.5 03/14/2025
Docusign Envelope ID: 6BA7915D-806F-4FC8-BA71-3E622AFA6879

www.structure1.comKlamath Falls Office250 Main Klamath Falls, Oregon 97603Phone: (541) 850-6300 `Fax: (541) [email protected] Consulting Engineers, Inc.ROMTEC # 225-005 01/09/25PSP01PITTSBURG, CALIFORNIAPITTSBURG CITY PARK - DOUBLENP SHEET NO.

DRAWN BY:DATE:PROJECT #:PROJECT:

SHEET TITLE:

REVISIONS:

REV. DATE: BY:
© 2025 ROMTEC, INC. ALL RIGHTS RESERVED. THESE PLANS AND DRAWINGS MAY NOT BE REPRODUCED, ADAPTED OR FURTHERDISTRIBUTED, AND NO BUILDINGS MAY BE CONSTRUCTED FROM THESE PLANS, WITHOUT THE WRITTEN PERMISSION OF ROMTEC, INC. www.romtec.com(541) 496-3541FAX (541) 496-0803
JOB CREATED: 2/7/2025 - LAST SAVED BY: npittman ON 2/7/2025 - LAST PRINTED: 3/14/2025 - LOCATION: \\data1\data\Engineering RI\Plan Sets\PSP01-Pittsburg City Park Double, CA\PSP01-Pittsburg City Park Double 2011M, CA 241001.dwg

EXTERIOR ELEVATION VIEWS
A2.2
FGCELEVATION VIEWSCALE: 1/4" = 1'-0"
FG 12
24'-0"
LF-1LF-1
LV-1LV-1SDSDHDHDLF-1
LF-4

ALL GENDERRESTROOM
ALL GENDER PICTORIAL ADA SIGN PER CBC 2019 11B-703.7.2.6 ALL GENDER ISA WITH BRAILLE SIGN PER ADA & CBC 2022 11B-703 WALL MOUNT LIGHT, TYP.GABLE VENT, TYP.RIDGE VENT, TYP.RED SECURITY LIGHT3" VTR W/ VENT BOOT, TYP. 8"X16" SPLIT FACE REINFORCEDCONCRETE MASONRY BLOCK (CMU) WALLWITH MORTAR JOINTS, GROUTED SOLIDALL CELLS RUNNING BOND PATTERN.

FGFG DELEVATION VIEWSCALE: 1/4" = 1'-0"8'-8"

ALL GENDERRESTROOM
60"10"
8"X16" SPLIT FACE REINFORCEDCONCRETE MASONRY BLOCK (CMU) WALLWITH MORTAR JOINTS, GROUTED SOLIDALL CELLS RUNNING BOND PATTERN.

METAL ROOFING
3" VTR W/ VENT BOOT, TYP.
48" O.H.17 1/2"O.H.
17 1/2"O.H.

SOAP DISPENSERS(BY OWNER)
10'-8"6'-8"4'-2"3 2 1
03/14/2025
Docusign Envelope ID: 6BA7915D-806F-4FC8-BA71-3E622AFA6879

PURCHASE AGREEMENT

18240 North Bank Rd. Proposal Date
Roseburg, OR 97470 10/3/2025
P: 541-496-3541
F: 541-496-0803
E: [email protected]
Pittsburg City Park Phase 2 (Double Restroom)
Customer:

CA DIR# 1000002582
Quantity Extended Price
1 $ 21,979.00

9.00% (1,979.00)$
1,850.00$
6,086.75$
27,936.75$
232,126.24$
260,062.99$
Customer/Owner Authorized Signature Date Romtec Inc. Authorized Signature Date Customer/Owner Printed Name Romtec Inc. Printed Name
Customer/Owner Company
Freight/Packaging to: Pittsburg, CA
Sourcewell DISCOUNT: Available only to members of Sourcewell. #052725-RMT
City of Pittsburg
Mariana Mena
65 Civic Avenue
Pittsburg, CA 94565
Building Proposal Description
Romtec Double Restroom - "Design & Supply" per Romtec Scope of Supply & Services dated 10/3/2025
California CCB# 849246
ROMTEC INC. SUPPLY SUBTOTAL
ROMTEC INC. PURCHASE ORDER TOTAL
Double Restroom - "Demo & Installation" per Romtec Scope of Supply & Services dated 10/3/2025 Estimated Tax:
*Sales tax is required to be assessed at the time of delivery. Any sales tax amount shown above is an estimate only until the time of delivery. Romtec's invoicing will include any interim tax increases between the proposal date and delivery date.

The price above is contingent on the use of this Purchase Agreement only. Any proposed modifications to the terms or use of an external purchase agreement may result in a price increase. Signing this form is explicit acceptance of the Romtec Terms & Conditions. *Romtec charges 2% of total contract value for the bonding rate (if required). Unless specifically stated in the above quote, this amount is not included in the total amount shown, and may be applicable at the time of invoice. *The price above is valid for thirty (30) days from the proposal date. If the Customer has not returned the signed Purchase Agreement within thirty (30) days of the proposal date, Romtec, Inc. reserves the right to update the price to reflect cost changes. *The price above requires that the customer release the order for production within ninety (90) days of the proposal date. If, for any reason, Romtec, Inc. has not received formal Notice to Proceeed with Production within ninety (90) days of the proposal date, Romtec, Inc. reserves the right to update the price to include inflationary cost changes.

The prices quoted herein and anticipated lead times are based on the current tariff rates, duties, government charges, trade regulations, and product availability as of the date of this quote. If any new tariffs, duties, taxes, or similar charges are imposed, or any existing tariffs, duties, or charges are increased or modified by any government or regulatory authority in a manner that affects Romtec or any of Romtec’s applicable suppliers/vendors for this order, Romtec reserves the right to adjust the pricing and delivery schedule of the affected goods to reflect the increased costs and/or lead times.

Docusign Envelope ID: 6BA7915D-806F-4FC8-BA71-3E622AFA6879 10/23/2025
Dayna M Lewis

Turnkey Purchase Agreement
Terms & Conditions
Credit, Invoicing, and Payment

1. For all purchases whereby Romtec’s customer (Customer) is not pre-paying one-hundred percent (100%) of the total contract value, Romtec, Inc. (Romtec) will provide a Schedule of Values for the project based on the available project info, including but not limited to the Customer’s credit report, any applicable bond info provided by the Customer, and the mutually agreed project schedule. Customer agrees to promptly provide project info upon Romtec’s request, including but not limited to the Customer’s legal info and billing address with accounts payable contact info, the project site address(es), and a copy of any applicable payment bond(s).

2. Customer may submit payments via check, wire transfer, or credit card (Visa, MasterCard, Discover or American Express). A separate fee will be charged for payments exceeding $20,000 made by credit card.

3. For all purchases whereby the Customer is not pre-paying one- hundred percent (100%) of the total contract value, Romtec is effectively extending credit terms to the Customer by providing the Schedule of Values. Romtec reserves the right to modify the Schedule of Values based on changes to the customer’s credit info, bond info, failure by the Customer to pay as agreed, or any other relevant info in Romtec’s sole discretion.

4. Unless otherwise specifically included in the Romtec Purchase Agreement, tax amounts for sales, use, consumption, value added, or other goods/services related taxation is not included in the purchase price. Sales tax for goods is assessed at the time of delivery, so any sales tax amount included in the purchase price and/ or Schedule of Values is an estimate only until the time of delivery.

5. Notwithstanding any external agreements between Customer and a project owner (Owner) or other entity, Customer’s payment(s) to Romtec are not conditional upon Customer receiving payment from any other entity or per any external terms. Romtec may
in its sole discretion coordinate the Schedule of Values to accommodate Customer payment preferences or Customer’s external obligations, but no external terms shall affect the agreed Schedule of Values, payment terms, purchase agreement terms & conditions, or any other aspect of the purchase agreement unless explicitly agreed in writing by both Customer and Romtec.

6. Unless otherwise specifically agreed in the Schedule of Values or in writing, Customer payments to Romtec are due Net 30 of invoice date.

7. If the Customer fails to make timely payment(s) as agreed, past due amounts shall bear interest and Customer agrees to pay interest at the rate of fifteen percent (15%) per annum, or the highest rate allowed under applicable law, with interest accruing beginning at the original payment due date. Romtec
may also require pre-payment of any remaining payment
milestones as a condition of Romtec’s continued performance.

8. For all Customer accounts that are fifteen (15) days or more past due, Romtec may in its sole discretion withhold performance of Romtec’s obligations under the purchae agreement until the Customer’s account is fully paid and in good standing. Notwithstanding any terms herein, the Romtec warranty period will not be affected or tolled.

9. If the Customer fails to pay as agreed for any reason, the Customer shall be liable to pay Romtec upon demand for any costs, expenses, and damages of any kind incurred in Romtec’s pursuit of collecting payment, including but not limited to attorney fees, regardless of whether formal litigation is commenced.

Warranty

10. R omtec’s standard warranty terms can be reviewed at the link below:
https://romtec.com/wp-content/uploads/2022/03/4.01-
Romtec-Warranty-2-28-22.pdf

11. R
omtec reserves the right to update its standard warranty terms at any time. The most current terms of the Romtec warranty at the date of purchase agreement execution will remain in effect for that agreement.

12. Notwithstanding an
y other terms herein, any modification of
the standard Romtec warranty that is explicitly included in the purchase agreement documents shall supersede the standard Romtec warranty terms. For example, if Romtec agrees to include an extended warranty period, the agreed warranty period will be as defined in the purchase agreement documents.

13. Unless another specific time period is agreed in writing, the R
omtec warranty period begins upon Romtec’s completion of installation work and demobilization from the project site.

14. In the ev
ent that for any reason Romtec delivers goods to the
Customer prior to Romtec’s mobilization for installation work, Romtec may, in Romtec’s sole discretion, agree to delay the warranty start date for the delivered goods for up to six (6) months from the delivery date. The Customer (or Customer’s receiving agent) remains responsible for protection and preservation of delivered goods while the goods are not in Romtec’s possession.

15. In R
omtec’s sole discretion, any request or requirement for Romtec to begin its warranty on delivered goods that Romtec has been prevented from installing later than six (6) months from delivery of the Romtec goods (other than a delay caused by Romtec) may result in a change order for the extended warranty period.

Changes, Delays, and Termination

16. Customer ma y request change(s) to Romtec’s scope of work at any time, and Romtec will respond to the Customer’s request within a reasonable time to confirm whether the changes are feasible. If the requested change(s) are feasible, Romtec will provide a proposed change order for Customer’s review that includes a description of the change(s) and the pricing for the change(s). If the Customer agrees with the change order, they shall sign and return the change order to confirm. If the Customer does not agree to the change order, they shall explicitly reject the change in writing, and Romtec will not proceed with the change order work or related price adjustment.

17. Unless otherwise agreed in writing, R
omtec’s change order pricing
is valid for 30 days from the CO date shown on Romtec’s proposed change order. If the Customer has not formally accepted the change order before the 30-day expiration, Romtec may update the change order pricing at any time thereafter in its sole discretion.

18. From time to time, R
omtec may receive comments/markups on
the Romtec preliminary submittal, full plan set, or construction submittals from various reviewers and authorities. If these comments/markups require Romtec to make changes that affect the price or project schedule, Romtec will provide a proposed change order and proceed in the same manner as described above.

19. Time is of the essence of this purchase agreement for performance b
y both Romtec and the Customer.

20. Customer agrees that the project schedule will be
adjusted as needed for an
y changes.

21. F
or any delay to the agreed project schedule that is not caused by Romtec or under Romtec’s control, Romtec shall not be liable for any incurred costs nor liable for any affect on the project schedule, and the Customer agrees to accept and pay for a corresponding price change and project schedule adjustment, or else the Customer may terminate the purchase agreement for its convenience per the applicable terms herein. Furthermore, if such delay not caused by Romtec impedes Romtec’s progress such that Romtec cannot complete the work within 6 months of the agreed time, Romtec may in its sole discretion invoice the customer for all work completed up to the invoice date, and Customer agrees to pay such invoice within a reasonable time, notwithstanding any separate agreed Schedule of Values or conflict to these terms therein.

22. In the ev
ent that Romtec is responsible for a delay to the agreed project schedule, Romtec will make commercially reasonable efforts to mitigate the delay. Romtec is not liable for any damages of any kind to the Customer, Owner, or any other party in event of a delay by Romtec unless specific types and amounts of damages are explicitly agreed in writing by Romtec. Customer agrees to accept any required schedule change because of a delay, or else the Customer may terminate the agreement for its Convenience per the terms defined herein.

23. In the ev
ent of any other default or breach of this
agreement by Romtec that is not cured by Romtec within
a reasonable time, Customer’s sole remedy shall be to
terminate the agreement per the terms defined herein.

24. Unless alternate termination terms are explicitly appro ved by
Romtec in writing, in the event of termination of the purchase agreement by the Customer for any reason, Romtec shall
cease work as quickly as commercially reasonable and attempt to mitigate costs of termination to the extent commercially reasonable. Upon termination for any reason, Customer shall pay Romtec a termination fee per the following fee schedule.

Rev. Date: 5/20/2025
Docusign Envelope ID: 6BA7915D-806F-4FC8-BA71-3E622AFA6879

a. Termination prior to Customer formally approving
the Romtec preliminary submittal (SSDIS): 30% of
the supply portion of the contract value plus 25% of
the installation portion of the contract value.
b. Termination prior to Customer formally releasing Romtec to begin production of the order, but after formally approving the preliminary submittal: 75% of supply portion of the contract value plus 25% of the installation portion of the contract value. c. Termination after Customer formally releases Romtec to begin production of the order, but prior to Romtec’s mobilization for installation work: 100% of the supply portion of the contract value plus 25% of the installation portion of the contract value. d. Termination after Romtec has mobilized for installation work: 100% of the supply portion of the contract value plus payment for any installation work completed prior the termination, payment for any installation materials procured prior to the termination, and payment for Romtec’ demobilization and administrative costs. e. In any case, the total payment due for termination
shall not exceed the total agreed purchase price,
inclusive of any agreed change orders.

25. Any other agreed termination terms notwithstanding, in any event the Customer shall pay Romtec upon request no less than the amount due for work completed prior to any termination.

Project Schedule

26. If a project schedule is included in the purchase agreement documents, then any changes to that project schedule must be agreed in writing by both Romtec and the Customer.

27. If a project schedule is not included in the purchase agreement, then no specific performance times by Romtec are guaranteed, and the Customer and Romtec shall establish a mutually
agreed project schedule at their earliest convenience.

28. Romtec has no control over the timing of review and approval of any Romtec submittal(s) by the reviewing authority, and Romtec shall not be liable for any delay, interim cost increases, or damages caused by a reviewing authority’s time to review and approve Romtec’s submittal(s).

29. Romtec cannot provide firm production or delivery lead times until at minimum two (2) weeks after the Customer formally releases Romtec to begin production of the order.

30. If Romtec’s installation work is delayed or suspended for any reason beyond Romtec’s control, and Romtec agrees to adjust the project schedule, the project schedule shall be adjusted in accordance with the availability of Romtec’s installation crew(s).

Shipping and Handling

31. For goods that Romtec will deliver to Romtec’s installer at the final installation site, Romtec will remain responsible for all goods while the goods are in Romtec’s possession. If for any reason Romtec delivers goods to the Customer prior to Romtec’s mobilization to the site, Romtec will ship all items per FCA terms from Roseburg, Oregon (from Romtec’s facility) unless other shipping terms are specifically included in the purchase agreement.

32. Unloading is by the receiver, which is typically the Romtec installer. In the event that Romtec delivers goods to the Customer or Customer’s representative prior to Romtec’s mobilization to the project site, then neither Romtec nor Romtec’s carrier is responsible for unloading of delivered goods at the destination.

33. Special equipment may be required for unloading, including but not limited to a fork lift with sufficient fork length and lifting capacity, and/ or an appropriately sized crane for large items. Typically, Romtec will deliver goods to Romtec’s installer at the project site. However, in the event that Romtec delivers goods to the Customer or Customer’s representative prior to Romtec’s mobilization to the project site, Romtec is not responsible for determining the means and methods for unloading.

34. Unless other arrangements are specifically included in the purchase agreement, Romtec will package the completed order with Romtec’s standard packaging. Romtec’s standard packaging includes shrink wrapping all palletized items and items that may be subject to degradation if exposed to weather during shipping.

However, Romtec’s packaging is not designed for ongoing exposed storage. Romtec’s completed goods are intended for immediate construction/installation upon delivery. If the Customer intends to store the delivered Romtec goods for longer than 30 days after delivery before beginning construction/installation work, the Customer is responsible for opening the Romtec packaging and storing items under cover or in a climate controlled indoor environment as applicable for the particular type of items.

35. In addition to Romtec’s specific storage and handling recommendations, Romtec may also provide manufacturer recommendations for individual components, and the Customer shall store and handle individual components that are in the Customer’s possession per the recommendations of the component manufacturer.

36. Romtec is not liable for damage or degradation of items that were improperly stored or handled by the Customer (or Customer’s agents). However, Romtec can assist the customer in obtaining repair or replacement of such items (at the Customer’s expense).

37. Romtec will ship all items using the minimum number of deliveries for efficient transport, as determined by Romtec. If the Customer elects to increase the number of deliveries, it may result in a change order for the increased shipping costs.

38. Romtec does not have capacity for long-term storage of completed goods. In the event of any delay to Romtec’s mobilization or delivery to the project site, Romtec may, in Romtec’s sole discretion, offer to store completed goods for the Customer at a minimum rate of $450/month depending on the nature of the completed goods and the availability of storage space.

39. Regardless of any delay to Romtec’s mobilization or shipping completed goods, Romtec will invoice for and
Customer shall pay as agreed for Romtec’s completed work based upon the date the goods were ready to ship.

40. Unless otherwise specifically agreed in writing, Romtec shall not be liable to the Customer, Owner, or any other entity for any costs or damages related to delays in shipping or delivery for any reason.

Insurance

41. Romtec will provide its standard insurance certificate with the Customer and/or Owner listed as an additional
insured upon request. Coverage includes:
a. Commercial General Liability: $1 million per
occurrence, $2 million aggregate
b. Automobile: $1 million (any auto, owned, rented, not owned) c. Installation Floater: $2 million
d. Umbrella/Excess: $5 million

42. Customer and Romtec agree to waive all rights of
subrogation against each other and their respective
officers, agents, subcontractors, and employees.

43. Customer and Romtec agree to waive any special, indirect, incidental, consequential, or punitive damages against each other and their respective officers, agents, subcontractors, and employees.

General

44. The contract documents consists of the Romtec Purchase Agreement, these Terms & Conditions, the Romtec preliminary submittal (SSDIS), any executed change orders, and any other documents specifically included with, attached to, or referenced within the Romtec Purchase Agreement and Terms & Conditions.

45. Except for specific changes agreed in writing in the Contract Documents, these Terms & Conditions shall control and supersede any other provisions, terms, conditions, writings, or agreements, including but not limited to a customer’s Purchase Order, confirmation, or other communication between Romtec and the Customer.

46. The Purchase Agreement is effective and binding upon execution of the agreement by both parties, unless an alternate date of effect is included in the Purchase Agreement.

47. The Purchase Agreement may be executed in multiple
counterparts, all of which shall constitute one agreement regardless whether all parties have signed the same counterpart.

48. The parties agree that electronically signed copies of the agreement shall be of the same effect as wet signed physical copies of the agreement.

49. Unless otherwise specifically agreed in the contract documents, all legal matter shall be interpreted per the laws of the State of Oregon, and the legal venue and jurisdiction for all legal proceedings shall be the courts of the State of Oregon in Douglas County, without regard for any conflict of law rules or principles.

50. For any required notices, the party providing the notice shall deliver the notice to the other party via one of the following methods: Physical copy via personal delivery by the sender or sender’s agent at the designated office of the recipient; Physical copy sent via recognized U.S. overnight carrier; Physical copy sent via postage prepaid, registered/certified mail with the U.S. Postal Service; Electronic copy via email to and from a confirmed and valid email address; Electronic copy via facsimile. In any Docusign Envelope ID: 6BA7915D-806F-4FC8-BA71-3E622AFA6879

case, Notice shall be deemed delivered upon receipt by the recipient, but no later than two (2) days after being sent via any of the methods above.

51. In the event of any legal proceeding between the parties, the prevailing party shall be entitled to recover from the non-prevailing party all applicable costs, damages, and expenses, including but not limited to reasonable attorney fees. This recovery is in addition to any monetary judgment or award resulting from litigation of any kind, including but not limited to arbitration, trial, bankruptcy, or similar proceedings.

52. If any term(s) of the agreement are found to be invalid or legally unenforceable, those terms shall be considered severed and shall not effect the remaining terms of the agreement, except to the extent such remaining terms may be revised in a legally acceptable manner to effect the intent of the parties in originally including the severed term(s).

53. A waiver of any provision or requirement of the agreement or failure by either party to enforce strict performance as agreed shall not be a waiver of any subsequent violation or prejudice either party’s rights and remedies as defined herein.

54. Neither party shall be liable for any delay or failure to perform any obligation under this agreement nor shall either party be liable for damages (including indirect or consequential damages) to the extent such non-performance, delay, loss, or damage that results from circumstances beyond the reasonable control of the defaulting party
(Force Majeure events). Such Force Majeure events include Acts of God, fire, flood, earthquake, explosion, extreme weather, war or related hostilities, blockades, public disorder, pandemic or other public health emergency, quarantine restrictions, embargo, labor strike or other labor disturbance, unavailability of electronic communication or equipment, and/or compliance with any legal requirement or lawful order, insistence, or directive from any government and/or military authority.

Docusign Envelope ID: 6BA7915D-806F-4FC8-BA71-3E622AFA6879

18240 NORTH BANK ROAD
ROSEBURG, OR 97470
Phone: 541-496-3541
Fax: 541-496-0803
Preliminary Project
Information
Romtec uses info provided on this form to create customer accounts in Romtec’s accounting system. Please fill out the form as completely as possible.
• Please write “N/A” for any items that are not applicable. • For duplicate items (such as if the customer and Owner are the same entity), feel free to write “same as above”. • If the project is not bonded, please write “No bond” in the Project Bond Information field.

Note: If the customer is not pre-paying 100% of the purchase order, Romtec will review the customer’s publicly available credit info and provide a Schedule of Values (SoV) for review and approval by the customer.

Customer/Contractor Info
Company Name: Year Established:

Billing Address: Street Address:

City: State: Zip: Phone:

Accounts Payable Contact: AP Phone: AP Email:

Federal ID No.: Tax Exempt? No Yes (Please provide certificate) Prime Contractor (General Contractor)
Company Name: Year Established:

Billing Address: Street Address:

City: State: Zip: Phone:

Project Info
Project Name: Government Agency:

Project Main Contact: Phone:

Site Address:

City: State: Zip:

Owner
Org Name: Year Established:

Billing Address: Street Address:

City: State: Zip: Phone:

Project Bond Info - If Project is Bonded, please provide a copy Bonding Company: Address:

City: State: Zip: Phone:

Bond No.: Underwriter: Fax:

Docusign Envelope ID: 6BA7915D-806F-4FC8-BA71-3E622AFA6879

City of Pittsburg Job# 20336 Application No:
65 Civic Avenue Application Date:

Pittsburg, CA 94565 Period To:

A B C D E H I
ITEM SCHEDULED TOTAL % RETENTION BALANCE
NO. VALUE FROM PREVIOUS THIS PERIOD COMPLETED (G/C) 5% TO Double Restroom
002 Execution of PO - Deliverability 20,000.00$ -$ 0% -$ 20,000.00$ 004 Freight 6,086.75$ -$ 0% -$ 6,086.75$ 005 Sales Tax **ESTIMATE** 1,850.00$ -$ 0% 1,850.00$ Installation - Double RR
011 Site Work & Rough-in Plumbing & Electrical 32,000.00$ -$ 0% -$ 32,000.00$ 012 Foundation & Slab 55,000.00$ -$ 0% -$ 55,000.00$ 013 Erection of Walls 40,000.00$ -$ 0% -$ 40,000.00$ 014 Roof System 32,000.00$ -$ 0% -$ 32,000.00$ 015 Top Out Plumbing & Electrical 32,000.00$ -$ 0% -$ 32,000.00$ 016 Installation of Finishes & Accessories 22,376.24$ -$ 0% -$ 22,376.24$ Change Orders
024 Remobilization Cost 18,750.00$ -$ 0% -$ 18,750.00$ GRAND TOTALS 260,062.99$ -$ -$ -$ 0% -$ 260,062.99$ Romtec - Pittsburg City Park (CA) - Schedule of Values
G

DESCRIPTION OF WORK WORK COMPLETED
Notes:
• Romtec will invoice monthly for work completed related to all payment milestones above. • All payments are due NET 30 of invoice date.
• Romtec reserves the right to require receipt of payment for the current milestone before proceeding with the next milestone. • Once Romtec completes it's installation work and demobilizes, the City must take possession of the work site and release final retainage within 60 days, regardless of any ongoing work at the project site by others over which Romtec has no control. • Payment obligations are not contingent upon customer receipt of payment from any external entity nor per the terms of any external agreement. • Any failure to meet payment obligations may void these terms and grants Romtec the right to require new terms, including the right to require prepayment of all remaining milestones. • At the time the customer formally authorizes Romtec to proceed with production and delivery, Romtec will confirm the delivery date with the customer. Note that Romtec does NOT have capacity for long term storage of completed goods, and the customer must accept delivery no later than the agreed date. If necessary, the customer must arrange for storage of delivered goods at a different location. Regardless of any customer caused delay of delivery, Romtec will invoice for completed goods that are ready to ship.

Docusign Envelope ID: 6BA7915D-806F-4FC8-BA71-3E622AFA6879

OFFICE OF THE CITY MANAGER/EXECUTIVE DIRECTOR
65 Civic Avenue
Pittsburg, CA 94565

TO: Mayor and Council Members

FROM: Maria M. Aliotti - Interim City Manager

SUBJECT: Adoption of an Ordinance Amending Pittsburg Municipal Code Chapter 2.80 Youth Commission

MEETING DATE: November 3, 2025

EXECUTIVE SUMMARY

Staff is proposing updating the Pittsburg Municipal Code Chapter 2.80 Youth Commission to correct and align the current practices.

FISCAL IMPACT

This item has no fiscal impact.

RECOMMENDATION

Staff recommends Adoption of an Ordinance Amending Pittsburg Municipal Code Chapter 2.80 Youth Commission.

BACKGROUND

On August 17, 2020, the City Council adopted Ordinance 20-1477 adding Chapter 2.80 to the PIttsburg Municipal Code relating to the establishment and structure of the Pittsburg Youth Commission and also directed staff to prepare bylaws to reflect the policies and procedures in the handbook.

On March 22, 2022, Council approved a Resolution to adopt the bylaws for the Youth Advisory Commission.

On October 20, 2025, staff presented the first reading of the Ordinance amending Pittsburg Municipal Code Chapter 2.80 Youth Commission to the City Council, which was approved by unanimous vote.

SUBCOMMITTEE FINDINGS

This item was presented before the Life Enrichment Subcommittee meeting on the August 20, 2025.

STAFF ANALYSIS

The roles and responsibilities of each advisory body are set forth in the Pittsburg Municipal Code, by City Council resolution, and through various regulations and state laws. Each commission also uses bylaws adopted by the City Council to govern their meetings and activities.

The bylaws are designed as reference documents for basic protocols and procedures to be followed by each commission. The documents also set forth requirements for meeting times, attendance, and eligibility for appointment to the advisory bodies.

Staff assigned to work with the Youth Advisory Commission recommend approval of the attached revised bylaws, as well as adoption of the attached Ordinance to update the appropriate sections of Title 2 of the Pittsburg Municipal Code.

The most significant changes to the bylaws and municipal code reflect the following:
• Revise the quorum threshold to half of the voting members plus one; • Revise the annual report on progress to an annual presentation to City Council; • Revise the Youth Advisory Commission composition to a minimum of five and maximum of 9 members;
• Revise the membership composition to remove the Community Advisory Commission liaison; and
• Revise the meeting schedule to not less than 8 times per year.

ATTACHMENTS: Ordinance

Report Prepared By: Sam Alley, Recreation Coordinator

Ordinance No. 25- Page 1 of 3 November 3, 2025

BEFORE THE CITY COUNCIL OF THE CITY OF PITTSBURG

In the Matter of:

Revising Pittsburg Municipal Code Chapter 2.80 ) ORDINANCE NO. 25- Regarding the Youth Advisory Commission )

WHEREAS, the City of Pittsburg maintains various advisory bodies that provide information and assistance in addressing specific issues, facilitate community decision- making, and serve as a conduit between residents, City staff, and the City Council; and

WHEREAS, the advisory bodies are governed by the Pittsburg Municipal Code, City Council Resolutions, bylaws, and state law; and

WHEREAS, the public is best served by advisory bodies that are knowledgeable about their roles and responsibilities of their position; and

WHEREAS, on August 17, 2020, the City Council adopted Ordinance No. 20- 1477 adding Chapter 2.80 to the Pittsburg Municipal Code related to the formation and structure of the Pittsburg Youth Commission; and

WHEREAS, staff proposes amendments to Pittsburg Municipal Code Chapter

2.80 regarding the Youth Advisory Commission to align with the composition and meeting schedule of the body.

NOW, THEREFORE, the City Council of the City of Pittsburg does ORDAIN as follows:

SECTION 1. Chapter 2.80.020 of the Pittsburg Municipal Code, Youth Advisory Commission is hereby amended to read as follows (new language shown in bold italic font, deleted language shown in strikethrough):

2.80.020 Membership

A. The Youth Advisory Commission shall be composed of a minimum of five (5) nine (9) and a maximum of nine (9) thirteen (13) youth members and three (3) youth alternates. Commission Members must be from high school and college. At least three (3) of the Commission Members must be from middle school and six (6) from high school, unless there are no applicants. Additionally, there shall be four (4) non-voting adult members representing Pittsburg Police Activities League, Pittsburg Unified School District, Los Medanos College, and the At-large Community.

B. One member of the Community Advisory Commission shall serve as a liaison to the Youth Advisory Commission.

B. C. Youth members must be between the age of 13 years to 20 years at the time of appointment or reappointment and must reside within the city limits of Pittsburg, California.

Ordinance No. 25- Page 2 of 3 November 3, 2025

C. D. Commission members are selected and appointed by the city council after submitting completed application and formal interview by the council.

D. E. The term of office for a youth commissioner is two years commencing August 1st and terminating on May 31st or until their successors are appointed. According to city council policy, members of permanent advisory bodies shall not serve more than two consecutive two-year terms. Members who have served less than four years at the time their terms expire are eligible for reappointment. [Ord. 20-1477 § 1, 2020.]

SECTION 2. Chapter 2.80.040 of the Pittsburg Municipal Code, Youth Advisory Commission is hereby amended to read as follows (new language shown in bold italic font, deleted language shown in strikethrough):

2.80.040 Meetings.

Meetings of the youth advisory commission shall be held on a regular basis and not less than eight (8) ten (10) times per year unless there are extraordinary circumstances or lack of business. Agendas shall be posted and noticed as prescribed by law.

Commission members shall attend all meetings or notify staff if they are not able to attend. City staff shall provide the City Council with quarterly attendance reports.

SECTION 3. Chapter 2.80.060 of the Pittsburg Municipal Code, Youth Advisory Commission is hereby amended as follows (new language shown in bold italic font, deleted language shown in strikethrough):

2.80.060 Authority and responsibilities.

The youth advisory commission shall have the following responsibilities:

A. Provide Generate an annual presentation to City Council and biannual presentation to the Community Advisory Commission to report on the progress of the Youth Advisory Commission.

SECTION 4. Severability

If any section, subdivision, sentence, clause, phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision, and such holding shall not affect the validity of the remaining portions thereof.

SECTION 5. Publication

The ordinance shall be posted and published in accordance with the California Government Code.

Ordinance No. 25- Page 3 of 3 November 3, 2025

The foregoing ordinance was introduced at a meeting of the City Council of the City of Pittsburg held on October 20, 2025, and was adopted and ordered published at a meeting of the City Council held on November 3, 2025, by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

Jelani Killings, Mayor
ATTEST BY:

Alice E. Evenson, City Clerk

OFFICE OF THE CITY MANAGER/EXECUTIVE DIRECTOR
65 Civic Avenue
Pittsburg, CA 94565

TO: Mayor and Council Members

FROM: Maria M. Aliotti - Interim City Manager

SUBJECT: Adoption of a City Council Resolution to Accept the MLS GO Play Fund – NRPA Grant for the FY 2025-26 Youth Soccer
League Program

MEETING DATE: November 3, 2025

EXECUTIVE SUMMARY

The City has been awarded a $5,000 MLS GO Play Fund – NRPA Grant to support a youth soccer league program. Staff is requesting adoption of a resolution to accept the grant and allocate the funds to the FY 2025-26 Recreation budget.

FISCAL IMPACT

If approved, the resolution will authorize the acceptance and allocation of a $5,000 MLS GO Play Fund – NRPA Grant to the FY 2025-26 Recreation budget. No additional expenditure from the General Fund is required for the receipt of the grant since no matching funds are required. The term of this grant is October 8, 2025 through April 8, 2026.

RECOMMENDATION

City Council adopt the attached resolution authorizing acceptance and allocation of a $5,000 MLS GO Play Fund – NRPA Grant to the FY 2025-26 Recreation budget.

BACKGROUND

The City applied for and was awarded a $5,000 MLS GO Play Fund – NRPA Grant, a collaboration between Major League Soccer (MLS), the National Recreation and Park

Association (NRPA), and RCX Sports Foundation. The MLS GO Play Fund was established to offer financial assistance for organizations that currently operate or plan to operate an MLS GO league. The fund was designed to help league operators run an efficient, low-cost program for their athletes and to increase the accessibility of soccer.

The NRPA is the leading not-for-profit organization dedicated to building strong, vibrant, and resilient communities through the power of parks and recreation. The NRPA advances this mission by investing in and championing the work of park and recreation professionals and advocates, the catalysts for positive change in service of equity, environmental resilience, and overall health and well-being. The RCX Sports Foundation works to develop, promote, and implement diversity and inclusion in youth sports as the non-profit arm of RCX Sports. The RCX Sports Foundation focuses on expanding youth sports opportunities so all children can experience athletics in a safe, welcoming, and inclusive environment. The RCX Sports Foundation is a 501(C)3, tax- exempt organization as recognized by the Internal Revenue Service.

SUBCOMMITTEE FINDINGS

This item was not discussed at a subcommittee meeting.

STAFF ANALYSIS

MLS GO is the MLS' recreational youth program dedicated to providing an inclusive and high-quality soccer experience for everyone of all skill levels; from first-time players to future professional athletes. It is MLS' goal to make soccer fun and affordable, giving more kids, ages 4-14, the chance to play.

The Recreation Department offers a youth soccer league that serves over 300 children, ages 3 to 14. This program is designed to promote physical activity, teamwork, and skill development in a fun and supportive environment. By providing structured practices and games led by trained coaches and volunteers, the league fosters a positive experience for young athletes of all skill levels while encouraging community engagement and healthy lifestyles.

Together, MLS GO and the Recreation Department's youth soccer league demonstrate a shared commitment to expanding access to high-quality, inclusive soccer experiences for children of all backgrounds and abilities. By aligning resources and values, these programs not only make the game more accessible and enjoyable but also nurture the physical, social, and emotional development of young athletes. Awarded funds will be used to purchase necessary equipment to enhance play for the City's youth.

ATTACHMENTS: Resolution
The RCX Sports Foundation Award Letter Contract

Report Prepared By: Jerry Johnson, Coordinator of Recreation

BEFORE THE CITY COUNCIL OF THE CITY OF PITTSBURG

In the Matter of:

Accepting and Allocating Grant Funds From )
MLS GO Play Fund-NRPA Grant for ) RESOLUTION NO. 25- FY 2025-26 Youth Soccer League Program )

WHEREAS, MLS GO is Major League Soccer’s recreational youth program dedicated to providing an inclusive and high-quality soccer experience for all. The program aims to make soccer fun and affordable, ensuring more kids have the opportunity to play the game; and

WHEREAS, the MLS GO Play Fund was established to offer financial assistance for organizations that currently operate or plan to operate an MLS GO league. The fund was designed to help league operators run an efficient, low-cost program for their athletes and to increase the accessibility of soccer; and

WHEREAS, the MLS GO Fund is a collaboration between Major League Soccer, the National Recreation and Park Association, and RCX Sports Foundation; and

WHEREAS, the Recreation Department provides a youth soccer league serving over 300 youths, ages 3-14; and

WHEREAS, the City applied for and was awarded a $5,000 grant for necessary program equipment.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pittsburg hereby accepts a $5,000 MLS GO Play Fund – NRPA Grant from The RCX Sports Foundation and allocates the funds to the Recreation budget for FY 2025-26.

PASSED AND ADOPTED by the City Council of the City of Pittsburg at a regular meeting on the 3rd day of November 2025, by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

Jelani Killings, Mayor
ATTEST BY:

Alice E. Evenson, City Clerk

250 HEMBREE PARK DR, SUITE 100
ROSWELL, GA 30076
(772) 569-3060
[email protected]

October 8, 2025

Dear Jerry,

On behalf of Major League Soccer, the National Recreation and Park Association, and the RCX Sports Foundation, we are proud to award the City of Pittsburg with a $5,000 grant through the MLS GO Play Fund – NRPA Grant. The funds from this grant will be directed specifically to support the launch of your first MLS GO season in March of 2026.

In accepting this grant funding, you acknowledge that this money must be used within the next 6 months towards your MLS GO program. Following the use of your funding, we ask that you please submit the following grant report:
https://rcxsportsfoundation.formstack.com/forms/mls_go_play_fund_grant_report

MLS GO is Major League Soccer’s recreational youth program dedicated to providing an inclusive and high-quality soccer experience for all. The program aims to make soccer fun and affordable, ensuring more kids have the opportunity to play the game.

The MLS GO Play Fund was established to offer financial assistance for organizations that currently, or plan to operate an MLS GO league. The fund was designed to help league operators run an efficient, low-cost program for their athletes and to increase the accessibility of soccer.

The National Recreation and Park Association (NRPA) is the leading not-for-profit organization dedicated to building strong, vibrant and resilient communities through the power of parks and recreation. The NRPA advances this mission by investing in and championing the work of park and recreation professionals and advocates — the catalysts for positive change in service of equity, environmental resilience, and overall health and well-being.

The RCX Sports Foundation works to develop, promote, and implement diversity and inclusion in youth sports as the non- profit arm of RCX Sports. The foundation focuses on expanding youth sports opportunities so all children can experience athletics in a safe, welcoming, and inclusive environment. The RCX Sports Foundation is a 501(c)3 tax-exempt organization as recognized by the Internal Revenue Service.

Please sign and return this letter in acknowledgement of the funding, upon which we will release the grant to your program.

Sincerely,
The RCX Sports Foundation

X_____________________________________________________________________________