Regular Meeting Agenda
January 18, 2022
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
SPECIAL PROCEDURES NOTICE
On March 4, 2020, pursuant to California Government Code Section 8625, Governor Newsom declared a State of Emergency as a result of the threat of the COVID-19 virus.
On September 17, 2021, Governor Newsom signed AB 361, which went into immediate effect as urgency legislation. AB 361 added subsection (e) to Section 54953 to authorize legislative bodies to conduct remote meetings provided the legislative body makes specified findings. As of September 19, 2021 the COVID-19 pandemic had killed more than 67,612 Californians. Social distancing measures decrease the chance of the spread of COVID-19.
Given the health risks associated with COVID-19, please be advised that while the City Council Chambers are open to the public, some or all of the Placentia City Council Members may attend this meeting via teleconference. Those locations are not listed on the agenda and are not accessible to the public.
How to Observe the Meeting
To maximize public safety while maintaining transparency and public access, in addition to being open to the public, all City Council meetings are available to view live on AT&T U -verse (Channel 99), Spectrum (Channel 3), and online at www.alacentia.ora/Dcty .
How to Submit Public Comment
Members of the public may provide public comment in person or comments may be sent for City Council consideration by email to the City Clerk at citvclerkCc�alacentia.ora. Please limit submitted comments to 200 words or less. Comments received before or during a Council meeting, until the close of the Oral Communications portion of the agenda, may not be read during the City Council meeting but will be summarized in the public record and are subject to the regular time limitations per speaker. Longer submittals will be included in the public record. If you are unable to provide your comments in writing, please contact the City Clerk's Office for assistance at (714) 993-8231.
Americans with Disabilities Act Accommodation
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at citvclerk(ftlacentia.ora or by calling (714) 993- 8231. Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility while maintaining public safety. (28 CFR 35.102.35.104 ADA Title II)
Until further notice the City will implement the guidelines of the California Department of Public Health regarding social distancing.
The City of Placentia thanks you in advance for taking all precautions to prevent the spread of the COVID- 19 virus.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, January 18, 2022 Page 1 of 7
Mayor Rhonda Shader
District 1
Mayor Pro Tem Chad P. Wanke
District 4
Craig S. Green
Councilmember
District 2
Ward L. Smith
Councilmember
District 5
Jeremy B. Yamaguchi
Councilmember
District 3
Robert S. McKinnell
City Clerk
Kevin A. Larson
City Treasurer
Damien R. Arrula
City Administrator
Christian L. Bettenhausen
City Attorney
City of Placentia
401 E. Chapman Avenue
Placentia, CA 92870
Phone: (714) 993-8117
Fax: (714) 961-0283
Email:
[email protected]
Website: www.placentia.org
Regular Meeting Agenda
January 18, 2022
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
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Copies of all agenda materials are available for public review in the Office of the City Clerk, online at www.placentia.org , and at the Placentia Library Reference Desk.
Persons who have questions concerning any agenda item may call the City Clerk's Office, (714) 993-8231, to make inquiry concerning the nature of the item described on the agenda.
Procedures for Addressina the Council/Board Members
Any person who wishes to speak regarding an item on the agenda or on a subject within the City's jurisdiction during the "Oral Communications" portion of the agenda should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE that portion of the agenda is called. Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak on a Public Hearing item should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE the item is called.
The Council and Board members encourage free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of an entire group. To encourage all views, the Council and Board discourage clapping, booing or shouts of approval or disagreement from the audience.
PLEASE SILENCE ALL PAGERS, CELL PHONES, AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL AND BOARD MEMBERS ARE IN SESSION.
Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (714) 993-8231.
Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility.
(28 CFR 35.102.35.104 ADA Title II)
In compliance with California Government Code § 54957.5, any writings or documents provided to a majority of the City Council regarding any item on this agenda that are not exempt from disclosure under the Public Records Act will be made available for public inspection at the City Clerk's Office at City Hall, 401 East Chapman Avenue, Placentia, during normal business hours.
Study Sessions are open to the public and held in the City Council Chambers or City Hall Community Room. Executive Sessions are held in the Council Caucus Room. While the public may be in attendance during oral announcements preceding Executive Sessions, Executive Sessions are not open to the public.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, January 18, 2022 Page 2 of 7
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA - CLOSED SESSION
January 18, 2022
5:30 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Green
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Shader
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.
1. Pursuant to Government Code Section 54956.8
CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property: 312 S. Melrose Street
Agency Negotiator: Damien R. Arrula, City Administrator Negotiating Party: Damien R. Arrula, City Administrator Under Negotiations: Price and Terms of Payment
2. Pursuant to Government Code Section 54956.9 (d)(4):
CONFERENCE WITH LEGAL COUNSEL — Potential Initiation of Litigation Significant Exposure to Litigation: (1 Case)
RECESS: The City Council and Boards of Directors will recess to their 7:00 p.m. Regular Meeting.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, January 18, 2022 Page 3 of 7
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA
January 18, 2022
7:00 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Green
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Shader
INVOCATION: Fernando Villicana
PLEDGE OF ALLEGIANCE:
PRESENTATIONS:
1. Recognition of Planning Commission Chair Christine Schaefer on Her Retirement Presenter: Mayor Shader
Recipient: Christine Schaefer
2. Recognition of Fire Chaplain Fernando Villicana on His Retirement Presenter: Mayor Shader
Recipient: Fernando Villicana
3. Presentation to the City of the "Turning Red Tape into Red Carpet Award" Presenter: Connor Medina, Government Affairs Manager for the Orange County Business Council.
Recipients: City Council and City Administrator
CLOSED SESSION REPORT:
CITY ADMINISTRATOR REPORT:
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any agenda item, which is not a public hearing item, or on matters within the jurisdiction of the City Council and Boards of Directors. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
CITY COUNCIL/BOARD MEMBER COMMENTS:
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, January 18, 2022 Page 4 of 7
1. CONSENT CALENDAR (Items 1.a. through 1.h.):
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any Member of the City Council and Boards of Directors or City Administrator may request an item be removed from the Consent Calendar for discussion. All items removed shall be considered immediately following action on the remaining items.
1.a.
Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
1.b. Minutes
City Council/Successor/ICDA/PPFA Regular Meeting: December 7, 2021 Recommended Action: Approve
1.c.
City Fiscal Year 2021-22 Register for January 18, 2022
Check Register
Fiscal Impact: $4,804,502.22
Electronic Disbursement Register
Fiscal Impact: $2,306,741.38
Recommended Action: It is recommended that the City Council:
1) Receive and file
1.d. Making the Legally Required Findings to Continue to Authorize the Conduct of Remote "Telephonic" Meetings during the State of Emergency Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Approve Resolution R-2022-01, a Resolution of the City Council of the City of Placentia, California, making the legally required findings to continue to authorize the conduct of remote "telephonic" meetings during the state of emergency.
1.e.
1.f.
Acceptance of Resignation from the Planning Commission
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Accept the resignation of Christine Schaefer from the Planning Commission; and 2) Update the City's master Commission/Committee vacancy list to include the vacancy on the Planning Commission.
Contract Change Order No. 2 for Fiscal Year 2020-2021 Roadway Rehabilitation, Project No. 1101, and Crowther Avenue Resurfacing, Project No. 1204 Fiscal Impact: Expense: $ 306,422.79 Contract Change Order No. 2 Budget: $ 4,348,859.00 FY 2021-22 Capital Improvement
Program Budget
FY 2020-21 Roadway Rehabilitation Project
$ 4,228,859.00 Total Proiect Budget
$ 3,103,600.00 FY 21-22 CIP Budget (791101-6185)
$ 833,300.00 FY 21-22 CIP Budget (601101-6185)
$ 152,109.00 FY 21-22 CIP Budget (181101-6185)
$ 72,750.00 FY 21-22 CIP Budget (481101- 6185)
$ 5,250.00 Reimbursement From Sifi Network
(103551-4399)
Crowther Avenue Resurfacing Project
$ 120,000.00 Total Project Budget
$ 120,000.00 FY 21-22 CIP Budget (721204-6185)
Recommended Action: It is recommended that the City Council:
1) Authorize the City Administrator to approve Contract Change Order No. 2 with RJ Noble Company, in the amount of $306,422.79.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, January 18, 2022 Page 5 of 7
1.g. Award of Construction Contract to Repaint the Bradford Avenue Pedestrian Bridge, Project No. 5204
Fiscal Impact: Expense: $ 85,000 Construction Contract Amount Budget: $ 125,000 Total Project Budget (795204-6850)
Recommended Action: It is recommended that the City Council:
1) Approve a Public Works Agreement with Innovation Painting for the Pedestrian Bridge Painting Project in the amount of $85,000; and
2) Authorize the City Administrator to approve contract change orders up to 10% of the original contract amount, or $8,500; and
3) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
1.h.
Recognized Obligation Payment Schedule (ROPS 22-23) For July 1, 2022 through June 30, 2023
Fiscal Impact: RPTTF Funded Non -Admin Obligations: $1,965,589 RPTTF Funded Administrative Overhead: $ 151,142
TOTAL ROPS 22-23 Expenditure Request: $2,116,731
Recommended Action: It is recommended that the City Council:
1) Approve Resolution RSA -2022-01, a Resolution of the City Council of the City of Placentia, California, acting as the Successor Agency to the Redevelopment Agency of the City of Placentia, approving and adopting the Recognized Obligation Payment Schedule for the period of July 1, 2022 to June 30, 2023 (ROPS 22-23).
2. PUBLIC HEARING:
2.a. Consideration of an Urgency Ordinance of the City of Placentia, California, Amending Title 22 (Subdivisions) To Create an Urban Lot Split and Amending Title 23 (Zoning) Of the Placentia Municipal Code to Create Two (2) Residential Units per Lot Pursuant to the Implementation of Senate Bill 9 Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Open the Public Hearing concerning Ordinance No. 0-2022-01; and 2) Receive the Staff Report, consider all Public Testimony, ask any questions of Staff; and
3) Close the Public Hearing; and
4) Find that adoption of Urgency Ordinance No. 0-2022-01 is not a project under the California Environmental Quality Act pursuant to SB 9, and it can be seen with certainty that there is no possibility that the activity in question may have a significant effect upon the environment; and
5) Adopt as an urgency measure by 4/5 votes, Urgency Ordinance No. 0-2022-01, an Urgency Ordinance of the City of Placentia, California, amending Title 22 (Subdivisions) to create an urban lot split and amending Title 23 (Zoning) of the Placentia Municipal Code to create two (2) residential units per lot pursuant to the implementation of Senate Bill 9; and
6) Direct Staff to return to the Planning Commission no later than March 2022 to consider the possible recommendation to the City Council of a non -urgency version of an ordinance designed to comply with Senate Bill 9.
2.b. General Plan Amendment No. GPA 2021-01, 2021-2029 Housing Element Update Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Open the public hearing concerning General Plan Amendment No. GPA 2021-01; and 2) Receive the staff report and Staff presentation, and consider all public testimony; and 3) Consider Planning Commission recommendations from January 11, 2022, and provide direction to Staff regarding strategies for creating additional housing capacity to accommodate the RHNA over the next eight (8) years; and 4) Continue the public hearing regarding General Plan Amendment No. GPA 2021-01 (adoption of Housing Element) to March 15, 2022.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, January 18, 2022 Page 6 of 7
3. REGULAR AGENDA:
3.a. Annual City Council Appointments to Various Intergovernmental Agencies, Associations, and City Subcommittees
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Review the attached list of current appointments to the various intergovernmental agencies, associations, and City subcommittees and make appointments as desired; and
2) Direct Staff to notify the various intergovernmental agencies, associations, and City subcommittees of the City Council appointments.
CITY COUNCIL/BOARD MEMBERS REQUESTS:
Council/Board Members may make requests or ask questions of Staff. If a Council/Board Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda.
Adjourned in Memory of
Mrs. Barbara Jean Erlandson Church
"The Captain's Wife" and Friend of Councilmember Craig Green for Over 45 Years ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to a City Council Special meeting on Wednesday, January 19, 2022 at 5:00 p.m.
TENTATIVE AGENDA FORECAST
The Tentative Agenda Forecast is subject to change up until the posting of the Agenda for the Council Meeting listed below:
• Contract Change Order #2 FY 2021-22 Slurry Seal Project • Amendment to Agreement for On -Call Traffic Control Plan Check Services • Agreement for Storm Drain Master Plan
• Agreement for Rose/Alta Vista Street Resurfacing Project • Agreement for Old City Hall Office Renovation Project • Amendment to City Council Policy No. 370, "Social Media Policy" • Authorizing Positions to Execute Urban Area Security Initiative Grant Documents • Quarterly Treasurer's Report
• Public Safety Center Presentation
CERTIFICATION OF POSTING
I, Karen O'Leary, Deputy City Clerk of the City of Placentia and Assistant Secretary of the Industrial Commercial Development Authority, the Successor Agency, and the Placentia Public Financing Authority hereby certify that the Agenda for the January 18, 2022 meetings of the City Council, Successor Agency, Industrial Commercial Development Authority, and the Placentia Public Financing Authority was posted on January 13, 2022.
Karen O'Leary
Deputy City Clerk
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, January 18, 2022 Page 7 of 7