Placentia City Council
AGENDA REPORT
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES AND INFRASTRUCTURE DATE: JANUARY 18, 2022
SUBJECT: CONTRACT CHANGE ORDER NO. 2 FOR FISCAL YEAR 2020-2021 ROADWAY REHABILITATION, PROJECT NO. 1101, AND CROWTHER AVENUE
RESURFACING, PROJECT NO. 1204
FISCAL
IMPACT: EXPENSE: $ 306,422.79 CONTRACT CHANGE ORDER NO. 2 BUDGET: $ 4,348,859.00 FY 2021-22 CAPITAL IMPROVEMENT
PROGRAM BUDGET
FY 2020-21 ROADWAY REHABILITATION PROJECT
$ 4,228,859.00 TOTAL PROJECT BUDGET
$ 3,103,600.00 FY 21-22 CIP BUDGET (791101-6185)
$ 833,300.00 FY 21-22 CIP BUDGET (601101-6185)
$ 152,109.00 FY 21-22 CIP BUDGET (181101-6185)
$ 72,750.00 FY 21-22 CIP BUDGET (481101- 6185)
$ 5,250.00 REIMBURSEMENT FROM SIFI NETWORK
(103551-4399)
CROWTHER AVENUE RESURFACING PROJECT
$ 120,000.00 TOTAL PROJECT BUDGET
$ 120,000.00 FY 21-22 CIP BUDGET (721204-6185)
SUMMARY:
A Contract Change Order for the 2020-21- Roadway Rehabilitation Project covering several unforeseen conditions and extra work is presented to the City Council for its consideration. RJ Noble Company has been contracted by the City to construct the above-mentioned project. The scope of work includes reconstruction of damaged sidewalks, curb, and gutters; and new signing, striping, markings, and pavement legends; along with the cold milling and resurfacing of 1.5 million square feet of arterial and residential roadways. Some of the major changes included in this change order includes pavement rehabilitation of several streets, which were not originally part of the project scope. In addition, during the construction, several additional unforeseen conditions were encountered. Change Order No. 1 was issued to the Contractor on October 12, 2021, in the amount of $37,066.96 for other unforeseen conditions encountered during construction. This change order was approved by the City Administrator under his administrative approval limit for the project. The combined change orders to date amounts to $343,489.75 or 11% of the total contract amount.
1.f.
Jan. 18, 2022
City Council Agenda
January 18, 2022
RECOMMENDATION:
It is recommended that City Council take the following action:
Authorize the City Administrator to approve Contract Change Order No. 2 with RJ Noble Company, in the amount of $306,422.79.
DISCUSSION:
On July 20, 2021, the City Council awarded a Construction Contract to RJ Noble Company Project in the amount of $3,112,796.95. In addition, the City Council authorized the City Administrator to approve contract change orders for this project up to 10%, or $311,279.70. The scope of the project included pavement reconstruction; reconstruction of damaged sidewalk, curb, and gutter; and new signing, striping, markings, and pavement legends. The location and limits of the work include Madison Avenue, Melrose Street, and Chapman Avenue in addition to several collector and residential Streets. This project is part of the series of pavement rehabilitation programs throughout the City of Placentia and included over 1.5 million square feet of new pavement rehabilitation work.
Change Order No. 1 in the amount of $37,066.96, was issued to cover the cost of several unforeseen conditions discovered during construction and was issued on October 12, 2021. This change order amount was approved by the City Administrator under his 10% administrative approval limit. Change Order No. 2 covers several additional unforeseen conditions encountered during the construction; however, the largest costs related to Change Order No. 2 comes from the addition of three (3) additional streets to the project scope of work. Two (2) of the streets intersect with Crowther Avenue and given the favorable unit bid pricing provided by the contractor and project funding availability, the streets were added to take advantage of economies of scale and advance additional street improvements to the community. One (1) of the streets was originally a slurry seal candidate but after further review and analysis it was determined that the condition of the pavement was too far deteriorated for a slurry seal application. In addition, the change order includes $19,284 in credits back from the contractor. Exhibit A to Attachment 1 summarizes the scope of the changes and pricing for each change. The combined change orders to date amounts to $343,489.75 or 11c/o of the total construction contract amount.
FISCAL IMPACT:
The cost for Contract Change Order No. 2 amounts to $306,422.79. The revised total construction cost for this contract is $3,456,286.70. The total project budget for this construction contract amount budget is $4,348,859.00. As such, sufficient funds exist for the recommended actions. The following table provides a summary of the uses and sources of funds for the construction of these projects.
City Council Agenda
January 18, 2022
USE
Engineering Design
Construction Contract
Contract Change Order
No. 1
Contract Change Order
No. 2
Construction
Administration/Inspections
Emergency Storm Drain
Repair
Total Project Costs
Prepared by:
Masou
City E
9 abii, P.
neer
Luis Estevez
Deputy City Administrator
ved:
$224,309.00
$3,112,796.95
$37,066.96
$306,422.79
$147,896.00
$30,851.26
$3,859,342.96
Attachment:
Contract Change Order No. 2
SOURCE
Measure U CIP
(791101-6185)
Measure M
(181101-6185)
SB-1/RMRA
(601101-6185)
TOD
Streetscape
Impact Fee
(721204-6185)
Sewer
Enterprise
Fund
(481101-6185)
Reimbursement
from SiFi
Network
(103551-4399)
Total Project
Budget:
Reviewed and approved:
Interim Director of Finance
Reviewed and approved:
Damien R. Arrula --
City Administrator
$3,165,707.00
$152,109.00
$833,300.00
$120,000
$72,750.00
$5,250.00
$4,348,859