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Placentia City Council
AGENDA REPORT
CITY COUNCIL
CITY ADMINISTRATOR
DEPUTY CITY ADMINISTRATOR/ PUBLIC SERVICES AND INFRASTRUCTURE FEBRUARY 1, 2022
SUBJECT: RESOLUTION AUTHORIZING PROJECT LIST FOR THE 2021 OCTA
PAVEMENT MANAGEMENT RELIEF FUNDING PROGRAM FOR LOCAL
AGENCIES
FISCAL
IMPACT: There is no direct fiscal impact associated with the recommended actions.
SUMMARY:
On October 11, 2021, the Orange County Transportation Authority (OCTA) Board of Directors approved the distribution of $10.931 million of Coronavirus Response and Relief Supplemental Appropriations Act funds to Orange County cities for local street and road rehabilitation and maintenance projects through its newly created 2021 Pavement Management Relief Funding (PMRF) Program. The City of Placentia has been allocated a total of $200,000 in guaranteed funds to be used towards street maintenance and rehabilitation work. The proposed resolution authorizes a project list to which the funds are to be applied. Staff is proposing to nominate the Fiscal Year ("FY") 2022-23 Street Resurfacing Project as the candidate project to apply these funds against. Staff anticipates starting the final engineering design process for that project in July 2022 with construction beginning in August 2023.
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Adopt Resolution No. R-2022-02, a Resolution of the City Council of the City of Placentia, California, which certifies that the City Council has authorized the project list submittal for Coronavirus Response and Relief Supplemental Appropriations Act of 2021 (CRRSAA) funding through the Orange County Transportation Authority 2021 Pavement Management Relief Funding Program; and
2. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
1. e.
Feb. 1, 2022
City Council Agenda
February 1, 2022
DISCUSSION:
The Coronavirus Response and Relief Supplemental Appropriations Act of 2021 (CRRSAA) appropriated funding for Highway Infrastructure Programs to mitigate revenue loss due to the coronavirus pandemic. The Orange County Transportation Authority (OCTA) is authorized by the California Transportation Commission (CTC) to direct the utilization of a portion of these funds for local streets and roads. To that end, OCTA has agreed to provide $10.931 million to local agencies for street and road rehabilitation and maintenance projects through its newly created 2021 Pavement Management Relief Funding (PMRF) Program.
The PMRF provides funding assistance for the construction portion of street pavement preservation, preventive maintenance, rehabilitation, and reconstruction of local streets. Funds should be utilized upon streets or roads that are classified as Minor Collector or above within the California Road System Map or the National Highway System. The funding will be distributed through a formula based upon population with a $200,000 minimum guarantee. No local match is required for this program. OCTA has allocated a total of $200,000 to Placentia.
These federal funds will require CTC approval and programming in the Federal Transportation Improvement Program (FTIP). To utilize the funds, each city must seek approval of an allocation and federal authorization to proceed through Caltrans District 12 Local Assistance. Below is a timeline of the CTC approval process and funding allocations:
• February 28, 2022 — Applications due to OCTA for May CTC meeting • March 16-17, 2022 — Project list approved at CTC meeting • May 18-19, 2022 — Project list approved at CTC meeting • July 1, 2023 — Any CRRSAA funding not obligated will be transferred to OCTA Upon CTC approval, OCTA will work with the local agencies to ensure that the PMRF projects are programmed in the FTIP. Once the PMRF project has been approved in the FTIP, local agencies will then work directly with Caltrans Local Assistance to process the allocation of funds based upon the project schedule and no later than April 1, 2023.
Staff is recommending that the City apply to utilize the allocated funds from the CRRSA funding for the FY 2022-23 Roadway Rehabilitation Project, the scope of which entails the rehabilitation of several arterial streets identified in the City's pavement management program. The engineering design phase for this project is anticipated to begin in Summer 2022 with construction starting in August 2023.
FISCAL IMPACT:
There is no direct fiscal impact associated with these recommended actions. The PMRF Program does not require matching funds from local agencies and if approved by the City Council, the grant funding will be included in the proposed FY 2022-23 Capital Improvement Program Budget for City Council consideration as part of the annual budget preparation process.
City Council Agenda
February 1, 2022
Prepared by:
Review a d appved:
EI a RobiI son Luis Estevez
Management Analyst
Reviewed and appr
Damien R. Arrula
City Administrator
Deputy City Administrator
Attachment:
Resolution No. R-2022-02 — Pavement Management Relief Program