Regular Meeting Agenda
February 15, 2022
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
SPECIAL PROCEDURES NOTICE
On March 4, 2020, pursuant to California Government Code Section 8625, Governor Newsom declared a State of Emergency as a result of the threat of the COVID-19 virus.
On September 17, 2021, Governor Newsom signed AB 361, which went into immediate effect as urgency legislation. AB 361 added subsection (e) to Section 54953 to authorize legislative bodies to conduct remote meetings provided the legislative body makes specified findings. As of February 9, 2022 it was reported that the COVID-19 pandemic had killed more than 81,811 Californians. Social distancing measures decrease the chance of the spread of COVID-19.
Given the health risks associated with COVID-19, please be advised that while the City Council Chambers are open to the public, some or all of the Placentia City Council Members may attend this meeting via teleconference. Those locations are not listed on the agenda and are not accessible to the public.
How to Observe the Meetinq
To maximize public safety while maintaining transparency and public access, in addition to being open to the public, all City Council meetings are available to view live on AT&T U -verse (Channel 99), Spectrum (Channel 3), and online at www.placentia.org/pcty .
How to Submit Public Comment
Members of the public may provide public comment in person or comments may be sent for City Council consideration by email to the City Clerk at cityclerk placentia.org. Please limit submitted comments to 200 words or less. Comments received before or during a Council meeting, until the close of the Oral Communications portion of the agenda, may not be read during the City Council meeting but will be summarized in the public record and are subject to the regular time limitations per speaker. Longer submittals will be included in the public record. If you are unable to provide your comments in writing, please contact the City Clerk's Office for assistance at (714) 993-8231.
Americans with Disabilities Act Accommodation
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at cityclerk placentia.org or by calling (714) 993- 8231. Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility while maintaining public safety. (28 CFR 35.102.35.104 ADA Title II)
Until further notice the City will implement the guidelines of the California Department of Public Health regarding social distancing.
The City of Placentia thanks you in advance for taking all precautions to prevent the spread of the COVID- 19 virus.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, February 15, 2022 Page 1 of 8
Regular Meeting Agenda
February 15, 2022
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, February 15, 2022 Page 2 of 8 MOA awStatement
Mayor Rhonda Shader
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Mayor Pro Tem Chad P. Wanke
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Councilmember
not exempt from disclosure under the Public Records Act will be made available for District 2
public inspection at the City Clerk's Office at City Hall, 401 East Chapman Avenue, Fax: (714) 961-0283
Copies of all agenda materials are available for public review in the Office of the City Ward L. Smith
Clerk, online at www.placentia.org , and at the Placentia Library Reference Desk.
Councllmember
Persons who have questions concerning any agenda item may call the City Clerk's District 5
Office, (714) 993-8231, to make inquiry concerning the nature of the item described on the agenda.
Jeremy B. Yamaguchi
Procedures for Addressina the Council/Board Members
Councllmember
Any person who wishes to speak regarding an item on the agenda or on a subject District 3
within the City's jurisdiction during the "Oral Communications" portion of the agenda should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE that Robert S. MCKinnell
portion of the agenda is called. Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak on a Public Hearing item should City Clerk
fill out a 'Speaker Request Form" and give it to the City Clerk BEFORE the item is called.
Kevin A. Larson
The Council and Board members encourage free expression of all points of view. To City Treasurer
allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a Damien R. Arrula
previous speaker. If appropriate, a spokesperson may present the views of an entire City Administrator
group. To encourage all views, the Council and Board discourage clapping, booing or shouts of approval or disagreement from the audience.
Christian L. Bettenhausen
PLEASE SILENCE ALL PAGERS, CELL PHONES, AND OTHER ELECTRONIC EQUIPMENT City Attorney
WHILE COUNCIL AND BOARD MEMBERS ARE IN SESSION.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, February 15, 2022 Page 2 of 8 Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (714) 993-8231.
Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility.
City of Placentia
(28 CFR 35.102.35.104 ADA Title II)
401 E. Chapman Avenue
In compliance with California Government Code § 54957.5, any writings or documents Placentia, CA 92870
provided to a majority of the City Council regarding any item on this agenda that are not exempt from disclosure under the Public Records Act will be made available for Phone: (714) 993-8117
public inspection at the City Clerk's Office at City Hall, 401 East Chapman Avenue, Fax: (714) 961-0283
Placentia, during normal business hours.
Email:
Study Sessions are open to the public and held in the City Council Chambers or City [email protected]
Hall Community Room. Executive Sessions are held in the Council Caucus Room. While Website' www.placentia.org
'
the public may be in attendance during oral announcements preceding Executive Sessions, Executive Sessions are not open to the public.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, February 15, 2022 Page 2 of 8
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA - CLOSED SESSION
February 15, 2022
5:30 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL: Councilmember/Board Member Green
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Shader
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.
1. Pursuant to Government Code Section 54957(b)(1):
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Administrator
2. Pursuant to Government Code Section 54956.8
CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property: 312 S. Melrose Street
Agency Negotiator: Damien R. Arrula, City Administrator Negotiating Party: Damien R. Arrula, City Administrator Under Negotiations: Price and Terms of Payment
RECESS: The City Council and Boards of Directors will recess to their 7:00 p.m. Regular Meeting.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, February 15, 2022 Page 3 of 8
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA
February 15, 2022
7:00 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL: Councilmember/Board Member Green
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Shader
INVOCATION: Kenneth Curry
PLEDGE OF ALLEGIANCE: Placentia Veterans Advisory Committee Member Pat Alvarez PRESENTATION:
Presentation on the Orange County Housing Finance Trust Presenter: Grant Henninger, Orange County Housing Finance Trust CLOSED SESSION REPORT:
CITY ADMINISTRATOR REPORT:
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any agenda item, which is not a public hearing item, or on matters within the jurisdiction of the City Council and Boards of Directors. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
CITY COUNCIL/BOARD MEMBER COMMENTS:
1. CONSENT CALENDAR (Items i.a. through 1J.):
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any Member of the City Council and Boards of Directors or City Administrator may request an item be removed from the Consent Calendar for discussion. All items removed shall be considered immediately following action on the remaining items.
1.a. Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
1.b. Minutes
City Council/Successor/ ICDA/ PPFA Regular Meeting: February 1, 2022 Recommended Action: Approve
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, February 15, 2022 Page 4 of 8
1.c. City Fiscal Year 2021-22 Register for February 15, 2022 Check Register
Fiscal Impact: $1,242,882.27
Electronic Disbursement Register
Fiscal Impact: $ 963,796.90
Recommended Action: It is recommended that the City Council:
1) Receive and file
1.d. Making the Legally Required Findings to Continue to Authorize the Conduct of Remote "Telephonic" Meetings during the State of Emergency Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Approve Resolution R-2022-04, a Resolution of the City Council of the City of Placentia, California, making the legally required findings to continue to authorize the conduct of remote "telephonic" meetings during the state of emergency.
1.e. Award of Construction Contract to Hillcrest Contracting Inc. to Resurface Alta Vista Street and Rose Drive
Fiscal Impact: Expense: $ 275,250.00 Construction Contract (791101-6740) $ 27,525.00 Contingency Amount (791101-6740)
Budgeted: $ 2,236,016.00 FY 2021-22 CIP Budget Project No. 1101 Available: $ 1,267,654.17
Recommended Action: It is recommended that the City Council:
1) Approve a Public Works Agreement for this project with Hillcrest Contracting, Inc. for an amount not -to -exceed $275,250; and
2) Authorize the City Administrator to approve contract change orders up to 10% of the contract not -to -exceed amount, or $27,525; and
3) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
1.f. Resolution of Notification of Intent to Comply with Provisions Outlined in Senate Bill 1383
Fiscal Impact: There is no immediate or direct fiscal impact associated with the recommended actions
Recommended Action: It is recommended that the City Council:
1) Approve Resolution No. 2022-05, a Resolution of the City Council of the City of Placentia, California, approving submittal of a Notification of Intent to Comply with CalRecycle Short -Live Climate Pollutants Regulations; and 2) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney
1.g. Approval of Plans and Specifications and Award of Construction Contract for the Old City Hall Office Renovation Project, City Project No. 5106 Fiscal Impact: Expense: $ 465,000 Construction Contract Amount $ 50,000 Construction Inspection Services
Budget: $ 562,980 Total Project Budget (FY 2021-22 CIP Budget) $ 562,980 Measure U Fund (795106-6185)
Recommended Action: It is recommended that the City Council:
1) Approve the Engineered Plans and Specifications prepared by BOA Architecture for the Old City Hall Office Renovation Project, City Project No. 5106; and 2) Reject bid proposal for Old City Hall Office Renovation Project submitted by MEP Construction Services as non-responsive; and
3) Approve a Public Works Agreement with A2Z Construct, Inc. for the Old City Hall Office Renovation Project in the amount of $465,000; and
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, February 15, 2022 Page 5 of 8
4) Authorize the City Administrator to approve contract change orders up to 10% of the contract amount, or $46,500, for a total construction contract not -to -exceed amount of $511,500; and
5) Approve Amendment No. 1 with NV5, Inc. for on-call construction management and inspection services to provide additional services for the Old City Hall Renovation Project in the amount of $50,000, for a cumulative not -to -exceed contract amount of $300,000; and
6) Authorize the City Administrator to approve contract change orders up to 10% of the amended agreement amount, or $5,000, for a total inspection services not -to -exceed amount of $55,000; and
7) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
1.h. Amendment No. 1 to Professional Services Agreement with RBI Traffic, Inc. for On -Call Traffic Control and Engineering Plan Check Services Fiscal Impact: Expense: $ 20,000 FY 2021-22 Contract Amendment (103590-6290) $ 30,000 FY 2021-22 Contract Amendment (103590-6290)
Budget: $ 20,000 FY 2021-22 General Fund Engineering Fees (103590-4310)
$ 30,000 FY 2022-23 General Fund Engineering Fees
(103590-4310)
Recommended Action: It is recommended that the City Council:
1) Approve Amendment No. 1 for an additional not -to -exceed amount of $50,000 through the three (3) year contract term; and
2) Approve Resolution No. R-2022-06, a Resolution of the City Council of the City of Placentia, California, authorizing a budget amendment in Fiscal Year 2021-22 in compliance with City Charter of the City of Placentia Sections 1206 and 1209 pertaining to appropriations for actual expenditures; and
3) Authorize the City Administrator to execute the necessary documents, in a form approved by the City Attorney.
1.i. Approval of Final Parcel Map No. 2013-147 Pertaining to the Subdivision of an Approximately 0.42 Acre (18,400 Square Feet) Lot into Three Parcels Located on Vincente Avenue in the City of Placentia
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Find that recording of Parcel Map No. 2013-147 will not be in violation of any of the provisions of Section 66474, 66474.1 or 66474.2 of the Subdivision Map Act (California Government Code Section 66400, et seq.); and
2) Find that the proposed development, together with the provisions for its design and improvement, is consistent with the General Plan required by Article 5 (commencing with Section 65300) of Chapter 3 of Division 1 of the California Government Code, or any specific plan adopted pursuant to Article 8 (commencing with Section 65450) of Chapter 3 of Division 1 of the California Government Code; and 3) Direct the City Clerk to endorse, on the face of Parcel Map No. 2013-147, the certificate which embodies the approval of said map, and submit the map to the County Recorder of Orange County for recording.
1.j. Memorandum of Understanding between the City and the Placentia City Employees' Association, Placentia Police and Fire Management Association, and Placentia Police Officers' Association
Fiscal Impact: Fiscal Year 2021-22 $1,072,618 (Estimated) Fiscal Year 2022-23 $1,786,319 (Estimated)
Recommended Action: It is recommended that the City Council:
1) Approve the Memorandum of Understanding between the City and the Placentia City Employees Association and as applicable to unrepresented employees; and Placentia City Council/Successor Agency/ICDA/PPFA Agenda, February 15, 2022 Page 6 of 8
2) Approve the Memorandum of Understanding
and Fire Management Association; and
3) Approve the Memorandum of Understanding
Officers' Association; and
between the City and the Placentia Police
between the City and the Placentia Police
4) Authorize the City Administrator, to execute Memorandums of Understanding based upon the terms for PCEA, PPFMA and PPOA on behalf of the City, in a form approved by the City's Labor Counsel.
2. PUBLIC HEARING: None
3. REGULAR AGENDA:
3.a. Resolution of Intent to Commence Annexation Proceedings and Application Submittal Regarding County Unincorporated "Hamer Island" Within the Municipal Boundaries of the City of Placentia
Fiscal Impact: There is no immediate or direct fiscal impact associated the recommended actions. Should the City elect to annex Hamer Island the City will incur long-term costs to provide services to the Island but will also receive corresponding tax revenues from the Island to help offset those service costs.
Recommended Action: It is recommended that the City Council:
1) Adopt Resolution No. R-2022-07, a Resolution of the City Council of the City of Placentia, California, making application to and requesting the Local Agency Formation Commission of Orange County take proceedings pursuant to the Cortese -Knox - Hertzberg Local Government Reorganization Act of 2000 for the City of Placentia for the annexation of County Island designated as "Hamer Island" consisting of approximately 76 acres of property within its sphere of influence; and 2) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney for the Annexation Proceedings with the County of Orange and the Orange County Local Agency Formation Commission; and
3) Direct Staff and the City Attorney's Office to prepare an amendment to the City's Recreational Vehicle Parking Ordinance to provide grandfathering provisions to the benefit of Hamer Island residents; and
4) Direct Staff to work with Republic Services and the County of Orange to re -assign or transfer the existing waste hauling agreement between the County and Republic Services servicing Hamer Island under the same terms, conditions, and rates to the benefit of Island residents.
3.b. Fiscal Year 2020-21 and Fiscal Year 2021-22 Treasurer's Report Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Receive and file the third quarter Fiscal Year 2020-21 Treasurer's Report; and 2) Receive and file the fourth quarter Fiscal Year 2020-21 Treasurer's Report; and 3) Receive and file the first quarter Fiscal Year 2021-22 Treasurer's Report; and 4) Receive and file the second quarter Fiscal Year 2021-22 Treasurer's Report.
CITY COUNCIL/BOARD MEMBERS REQUESTS:
Council/Board Members may make requests or ask questions of Staff. If a Council/Board Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda.
Adjourned in Memory of
Randall W. Scott
55 Year Resident of Placentia, Troop 723 Eagle Scout,
and Lifelong Friend of City Treasurer Kevin Larson
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, February 15, 2022 Page 7 of 8
ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to a City Council Special meeting on Wednesday, February 16, 2022 at 7:00 p.m.
TENTATIVE AGENDA FORECAST
The Tentative Agenda Forecast is subject to change up until the posting of the Agenda for the Council Meeting listed below:
• NOC: FY 2020-21 Street Resurfacing Project
• Hamer Island Property Tax Agreement and Resolution
• Legacy Brick Program
• Agreement for Storm Drain Master Plan
• Amendment No. 1 to Agreement with Dennis Grubb and Associates • Resolution in Opposition of the State Ballot Measure Restricting Voters' Input and Local Taxing Authority
• Public Hearing: CDBG Funding for Fiscal Year 2022-2023 • Mid -Year Budget Review
• Public Safety Facility 35% Design Package Presentation • Fiscal Recap of 2021 Heritage Festival and Approval Of 2022 Event • Public Art Selection Committee and Cooperative Agreement with Caltrans
CERTIFICATION OF POSTING
I, Karen O'Leary, Deputy City Clerk of the City of Placentia and Assistant Secretary of the Industrial Commercial Development Authority, the Successor Agency, and the Placentia Public Financing Authority hereby certify that the Agenda for the February 15, 2022 meetings of the City Council, Successor Agency, Industrial Commercial Development Authority, and the Placentia Public Financing Authority was posted on February 10, 2022.
Karen O'Leary
Deputy City Clerk
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, February 15, 2022 Page 8 of 8