TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
Placentia City Council
FROM: DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES AND INFRASTRUCTURE DATE: FEBRUARY 15, 2022
SUBJECT: AWARD OF CONSTRUCTION CONTRACT TO HILLCREST CONTRACTING INC. TO RESURFACE ALTA VISTA STREET AND ROSE DRIVE
FISCAL
IMPACT: EXPENSE: $ 275,250.00
$ 27,525.00
BUDGETED: $ 2,236,016.00
AVAILABLE: $ 1,267,654.17
SUMMARY:
CONSTRUCTION CONTRACT (791101-6740)
CONTINGENCY AMOUNT (791101-6740)
FY 2021-22 CIP BUDGET PROJECT NO. 1101
The scope of work for this project entails the partial rehabilitation of Rose Drive ("Rose") and Alta Vista Street ("Alta Vista"). As part of the Shea Homes development, the applicant is responsible for paving half of Rose and Alta Vista. This provides the City with an opportunity to advance street resurfacing work by paying the incremental cost to Shea's contractor to repave the other halves of these two (2) streets. The proposal in the amount of $275,250 covers the cost of all the paving; and new signing, striping, markings, and pavement legends at a $1.52 per square -foot which is less than what the City has recently paid for similar work. The total construction cost for this work amounts to $302,775. This amount includes the cost proposal provided by Hillcrest Contracting, Inc. ("Hillcrest") and a construction contingency amount of 10%. Staff recommends that the City Council award a Public Works Agreement to Hillcrest in the amount of $275,250 to resurface Alta Vista and Rose.
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Approve a Public Works Agreement for this project with Hillcrest Contracting, Inc. for an amount not -to -exceed $275,250; and
2. Authorize the City Administrator to approve contract change orders up to 10% of the contract not -to -exceed amount, or $27,525; and
3. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
1. e.
Feb -15,,2022
City Council Agenda
February 15, 2022
DISCUSSION:
As part of the Shea Homes development project at the corner of Alta Vista and Rose, the developer was conditioned to repave portions of Alta Vista and Rose as part of their project. The street paving rehabilitation work includes a two (2) inch milling and asphalt concrete capping of the eastbound traffic lanes on Alta Vista and the northbound traffic lanes of Rose. However, this provides an opportunity for the City to advance much needed road resurfacing work by capturing economies of scale and paying the incremental cost to resurface the opposite sides of both streets, since the paving contractor will already be mobilized on site performing the same work. Hillcrest provided the City with a cost proposal for rehabilitation of the remainder of the traffic lanes at the same per square - foot unit cost they are charging Shea Homes. Staff has reviewed their proposal and finds that the cost proposal in the amount of $1.52 per square foot to be fair and justifiable. For comparison purposes, the City paid $2.00 per square foot on the recently completed Fiscal Year ("FY") 2020-21 Roadway Rehabilitation Project. The total construction cost of this work amounts to $302,775. This amount includes the proposal submitted by Hillcrest and a construction contingency of 10%. Staff recommends that the City Council award a Public Works Agreement to Hillcrest Contracting Inc. in the amount of $275,250 to repave portions of Alta Vista and Rose noted in the attached project area map. (Attachment 1).
FISCAL IMPACT:
The total construction cost for this work amounts to $302,775. This cost consists of the cost proposal amount submitted by Hillcrest Contracting, Inc. in the amount of $275,250 and a construction contingency in the amount of $27,525. Sufficient funds are budgeted and available in the FY 2021-22 Capital Improvement Program Budget to cover this expense. As such, sufficient funds exist for the recommended actions.
Prepared by:
Masoud Se6af, ff.,
City Enginoer
Reviewed and ro d:
Luis Estevez
Deputy City Administrator
Reviewed and approved:
laterim
n Erl on
Director of Finance
Reviewed and approved:
Damien . rrula
City Administrator
Attachments:
1. Project Area Map
2. Public Works Agreement with Hillcrest Contracting Inc.