AMENDED
Regular Meeting Agenda
March 1, 2022
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
SPECIAL PROCEDURES NOTICE
On March 4, 2020, pursuant to California Government Code Section 8625, Governor Newsom declared a State of Emergency as a result of the threat of the COVID-19 virus.
On September 17, 2021, Governor Newsom signed AB 361, which went into immediate effect as urgency legislation. AB 361 added subsection (e) to Section 54953 to authorize legislative bodies to conduct remote meetings provided the legislative body makes specified findings. As of February 9, 2022 it was reported that the COVID-19 pandemic had killed more than 81,811 Californians. Social distancing measures decrease the chance of the spread of COVID-19.
Given the health risks associated with COVID-19, please be advised that while the City Council Chambers are open to the public, some or all of the Placentia City Council Members may attend this meeting via teleconference. Those locations are not listed on the agenda and are not accessible to the public.
How to Observe the Meetinq
To maximize public safety while maintaining transparency and public access, in addition to being open to the public, all City Council meetings are available to view live on AT&T U -verse (Channel 99), Spectrum (Channel 3), and online at www.placentia.org/pcty .
How to Submit Public Comment
Members of the public may provide public comment in person or comments may be sent for City Council consideration by email to the City Clerk at cityclerk placentia.org. Please limit submitted comments to 200 words or less. Comments received before or during a Council meeting, until the close of the Oral Communications portion of the agenda, may not be read during the City Council meeting but will be summarized in the public record and are subject to the regular time limitations per speaker. Longer submittals will be included in the public record. If you are unable to provide your comments in writing, please contact the City Clerk's Office for assistance at (714) 993-8231.
Americans with Disabilities Act Accommodation
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at cityclerk placentia.org or by calling (714) 993- 8231. Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility while maintaining public safety. (28 CFR 35.102.35.104 ADA Title II)
Until further notice the City will implement the guidelines of the California Department of Public Health regarding social distancing.
The City of Placentia thanks you in advance for taking all precautions to prevent the spread of the COVID- 19 virus.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, March 1, 2022 - AMENDED Page 1 of 8
AMENDED
Regular Meeting Agenda
March 1, 2022
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
Mayor Rhonda Shader M0A(A01WStatenient
District 1 The CLty Cou vi.cGL i k committed, to- keepiY4 Pla ce nt cL, a, ple� pla.cP. by pvov,d,�abcq�-,fb wi atmo*he-re, YVe-rio-rpul c servLcell",d�po&ctek Mayor Pro Tem Chad P. Wanke thatpr"vote�the� of co�y lLfe:
District 4
V(sorvState*nent
Craig S. Green Th& CLty of Placevitia, waV ma,Lntafvv avv opevv, he-nR4t; v-esponswe, avid CounciImember wuiavatwe/ gaverytowfit that deliver- qu.aiGty sevvt, e Lw w fa,r an& District 2 oquitah& mavwwr wht& op-r"mi4AW ava4lab& mscarcy Ward L. Smith
Special Accommodations
COUnCilmember
Copies of all agenda materials are available for public review in the Office of the City Clerk, online at www.placentia.org , and at the Placentia Library Reference Desk.
District 5
Persons who have questions concerning any agenda item may call the City Clerk's City of Placentia
Office, (714) 993-8231, to make inquiry concerning the nature of the item described Jeremy B. Yamaguchi
on the agenda.
Councilmember
Procedures for Addressing the Council/Board Members
District 3
Any person who wishes to speak regarding an item on the agenda or on a subject Phone: (714) 993-8117
within the City's jurisdiction during the "Oral Communications" portion of the agenda Robert S. MCKinnell
should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE that City Clerk
portion of the agenda is called. Testimony for Public Hearings will only be taken at the [email protected]
time of the hearing. Any person who wishes to speak on a Public Hearing item should Website: www.placentia.org
fill out a "Speaker Request Form" and give it to the City Clerk BEFORE the item is Kevin A. Larson
called.
City Treasurer
Sessions, Executive Sessions are not open to the public.
The Council and Board members encourage free expression of all points of view. To Damien R. Arrula
allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a City Administrator
previous speaker. If appropriate, a spokesperson may present the views of an entire group. To encourage all views, the Council and Board discourage clapping, booing or Christian L. Bettenhausen
shouts of approval or disagreement from the audience.
City Attorney
PLEASE SILENCE ALL PAGERS, CELL PHONES, AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL AND BOARD MEMBERS ARE IN SESSION.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, March 1, 2022 - AMENDED Page 2 of 8 Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (714) 993-8231.
Notification 48 hours prior to the meeting will generally enable City Staff to make City of Placentia
reasonable arrangements to ensure accessibility.
401 E. Chapman Avenue
(28 CFR 35.102.35.104 ADA Title II)
Placentia, CA 92870
In compliance with California Government Code § 54957.5, any writings or documents provided to a majority of the City Council regarding any item on this agenda that are Phone: (714) 993-8117
not exempt from disclosure under the Public Records Act will be made available for Fax: (714) 961-0283
public inspection at the City Clerk's Office at City Hall, 401 East Chapman Avenue, Email:
Placentia, during normal business hours.
[email protected]
Study Sessions are open to the public and held in the City Council Chambers or City Website: www.placentia.org
Hall Community Room. Executive Sessions are held in the Council Caucus Room. While the public may be in attendance during oral announcements preceding Executive Sessions, Executive Sessions are not open to the public.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, March 1, 2022 - AMENDED Page 2 of 8
AMENDED
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA - CLOSED SESSION
March 1, 2022
5:30 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL: Councilmember/Board Member Green
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Shader
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.
1. Pursuant to Government Code Section 54957(b)(1):
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Administrator
2. Pursuant to Government Code Section 54956.9 (d)(2):
CONFERENCE WITH LEGAL COUNSEL — Anticipated Litigation
Significant Exposure to Litigation: (1 Case)
RECESS: The City Council and Boards of Directors will recess to their 7:00 p.m. Regular Meeting.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, March 1, 2022 - AMENDED Page 3 of 8
AMENDED
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA
March 1, 2022
7:00 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL: Councilmember/Board Member Green
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Shader
INVOCATION: Sterling Bennett
PLEDGE OF ALLEGIANCE: Placentia Veterans Advisory Committee Member Ron Culler PRESENTATION: None
CLOSED SESSION REPORT:
CITY ADMINISTRATOR REPORT:
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any agenda item, which is not a public hearing item, or on matters within the jurisdiction of the City Council and Boards of Directors. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
CITY COUNCIL/BOARD MEMBER COMMENTS:
1. CONSENT CALENDAR (Items 1.a. through 1.g.):
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any Member of the City Council and Boards of Directors or City Administrator may request an item be removed from the Consent Calendar for discussion. All items removed shall be considered immediately following action on the remaining items.
1.a. Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
1.b. Minutes
City Council Special Meeting: February 10, and Regular City Council Meeting:
February 15, 2022
Recommended Action: Approve
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1.c. City Fiscal Year 2021-22 Register for March 1, 2022 Check Register
Fiscal Impact: $2,029,750.06
Electronic Disbursement Register
Fiscal Impact: $1,337,126.07
Recommended Action: It is recommended that the City Council:
1) Receive and file
1.d. Professional Services Agreement with Michael Baker International, Inc. for the Citywide Storm Drain Masterplan Update
Fiscal Impact: Expense: $249,640 Professional Services Agreement (794201-6751)
Budget: $250,000 FY 2021-22 CIP Budget Project No. 4201 (794201-6751)
Recommended Action: It is recommended that the City Council:
1) Approve a Professional Services Agreement with Michael Baker International Inc. to provide a Citywide Storm Drain Master Plan in an amount not -to -exceed $249,640; and 2) Authorize the City Administrator to execute the above-mentioned Professional Services Agreement, in a form approved by the City Attorney.
i.e. Amendment No. 1 to Professional Services Agreement with Dennis Grubb and Associates, LLC. for Fire Prevention/Fire Marshal Services for Placentia Fire and Life Safety Department
Fiscal Impact: $25,500 Department Contract Services (103065-6290) Recommended Action: It is recommended that the City Council:
1) Approve Amendment No. 1 to the Professional Services Agreement with Dennis Grubb and Associates LLC. to increase the original compensation from $24,500 to $50,000; and
2) Authorize the City Administrator to execute the necessary documents, in a form approved by the City Attorney.
1.f. Adopt Resolution in Opposition of the State Ballot Measure Restricting Voters' Input and Local Taxing Authority
Fiscal Impact: There is no fiscal impact associated with the recommended action.
Recommended Action: It is recommended that the City Council:
1) Adopt Resolution R-2022-08, a Resolution of the City Council of the City of Placentia, California, opposing Initiative 21-0042A1 the "Taxpayer Protection and Government Accountability Act," which would limit local revenue authority.
1.g. Consideration of Reappointment of John Lewis to the Citizens' Oversight Committee
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Reappointment John Lewis to the Citizens' Oversight Committee for a four-year term.
2. PUBLIC HEARING:
2.a. Public Hearing and Consideration of Proposed Programs and Activities to Be Submitted to the County of Orange for Community Development Block Grant (CDBG) Funding for Fiscal Year 2022-23
Fiscal Impact: CDBG Funds in the Amount of $377,237 for Fiscal Year 2022-23 Recommended Action: It is recommended that the City Council:
1) Open the Public Hearing to consider proposed programs and activities for the Community Development Block Grant Funding for Fiscal Year 2022-23; and 2) Receive the Staff report, consider all public testimony, ask any questions of Staff; and 3) Close the Public Hearing; and
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, March 1, 2022 - AMENDED Page 5 of 8
4) Authorize the City Administrator to submit an application to the County of Orange to receive CDBG Funds to support public service programs, public facilities improvements, housing rehabilitation needs, and administrative expenses for Fiscal Year 2022-23; and
5) Authorize the City Administrator to execute all necessary documents, in a form approved by the City Attorney.
2.b. Public Hearing to Receive Final Input from the Community Regarding the Designated City Council District Map and Introduce an Ordinance Adopting the 2022 Adjusted Map
Fiscal Impact: Expenses: $19,290.37 To Date for Legal, Publishing, and Translation Services
Budgeted: $35,000.00 Legislative - Other Purchased Services (101002- 6299)
Recommended Action: It is recommended that the City Council:
1) Open and conduct Public Hearing No. 5 to receive public comments regarding the 2022 designated map containing the proposed adjustments to the boundaries of the City Council districts, and other matters related to the adjustments of boundaries for Council district elections; and
2) Receive the Staff Report, consider all public testimony, ask questions of Staff; and 3) Close the Public Hearing; and
4) Waive full reading, read by title only, and introduce for first reading Ordinance No. 0- 2022-02, an Ordinance of the City Council of the City of Placentia, California, adjusting the boundaries of the City Council Districts and adopting a new Council District map based on the results of the 2020 U.S. Census with the adjusted boundaries and identification number of each electoral district.
3. REGULAR AGENDA:
3.a. City Membership in the Independent Cities Association and Appointment of Delegate and Alternate
Fiscal Impact: $2,126.17 Annual Independent Cities Association Membership Dues Recommended Action: It is recommended that the City Council:
1) Approval of the City's Membership and Participation in the Independent Cities Association; and
2) Appoint City Council Members to serve as a delegate and as an alternate to serve as a General Member on the Independent Cities Association; and 3) Adoption of Resolution R-2022-09, a Resolution of the City Council of the City of Placentia, California, appointing the City's designated delegate and alternate to serve as a General Member on the Independent Cities Association.
3.b. Mid -Year Budget Report
Fiscal Impact:
Revenues
Appropriations
Fund (Including Transfers -In)
(Including Capital &
Transfers -Out)
General Fund $9,786,038
$9,022,076
Special Revenue $5,300,845
$5,596,046
Internal Service $441,035
$472,865
Other Agencies $0
$22,571
Total $15,527,918
$15,113,558
Recommended Action: It is recommended that the City Council:
1) Approve Resolution No. R-2022-10, a Resolution of the City Council of the City of
Placentia, California authorizing a budget amendment in Fiscal Year 2021-22 in compliance with City Charter of the City of Placentia Section 1206 pertaining to appropriations for actual expenditures; and
2) Approve Resolution. R-2022-11, a Resolution of the City Council of the City of Placentia, California, to uncommit $3,400,000 of fund balance designation.
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C. Review of the 35% Complete Design Effort for the Proposed Placentia Public Safety Center and Amendment No. 1 to the Professional Services Agreement with PBK to Complete the Architectural and Engineering Design Services for the Project
Fiscal Impact: Expenditure: $ 513,500 Professional A&E Services Budget: $560,000 FY 2021-22 Midyear CIP Budget (105213-6850- 229999)
Recommended Action: It is recommended that the City Council:
1) Receive and file the presentation; and
2) Approve Amendment No. 1 to the Professional Services Agreement with PBK increasing their work scope and fee and direct Staff to complete the architectural and engineering design effort to a fully permitted, 100% complete level project design for the City Council Ad-hoc recommended project option; and
3) Authorize the City Administrator to approve contract change orders up to 10% or $51,350 of the professional services agreement amount; and 4) Direct Staff to return to the City Council within one (1) year with a proposed project financing package for the City Council's consideration; and 5) Direct Staff to negotiate a month-to-month lease extension for the City's rented evidence storage facility.
CITY COUNCIL/BOARD MEMBERS REQUESTS:
Council/Board Members may make requests or ask questions of Staff. If a Council/Board Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda.
Adjourned in Memory of
Robert Ming
Laguna Niguel Council Member
And
John Somoya
Retired Placentia Police Department Officer
ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to a regular City Council meeting on Tuesday, March 15, 2022 at 7:00 p.m.
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TENTATIVE AGENDA FORECAST
The Tentative Agenda Forecast is subject to change up until the posting of the Agenda for the Council Meeting listed below:
• Resolution Approving Ongoing Remote Meetings
• Second Reading of District Map Ordinance
• Housing Annual Report
• NOC: FY 2020-21 Street Resurfacing Project
• Hamer Island Property Tax Agreement and Resolution
• Final Tract Map Taffoli Van Buren Project
• Resolution Authorizing Suspension of Regulatory Ordinances for Placentia Chamber of Commerce Jazz Festival (Date TBD)
• Acceptance of Construction Work and NOC for FY 2021-22 Koch Park Restroom Improvement • Public Art Selection Committee and Cooperative Agreement with Caltrans • Legacy Brick Program
• Public Hearing: Adoption of 2021-29 Housing Element (Continued from 1/18/22) • Fiscal Recap of 2021 Heritage Festival and Approval Of 2022 Event • Citywide Outdoor Dining
• Study Session: RV Parking Citywide
• Hemingway/Faulkner Traffic Calming Improvements Analysis
CERTIFICATION OF POSTING
I, Karen O'Leary, Deputy City Clerk of the City of Placentia and Assistant Secretary of the Industrial Commercial Development Authority, the Successor Agency, and the Placentia Public Financing Authority hereby certify that the Agenda for the March 1, 2022 meetings of the City Council, Successor Agency, Industrial Commercial Development Authority, and the Placentia Public Financing Authority was posted on February 24, 2022.
Karen O'Leary
Deputy City Clerk
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