TO:
VIA:
FROM
DATE:
Placentia City Council
M ML41 0,xv bm
CITY COUNCIL
CITY ADMINISTRATOR
DEPUTY CITY ADMINISTRATOR/PUBLIC SERVICES AND INFRASTRUCTURE MARCH 1, 2022
SUBJECT:' PROFESSIONAL SERVICES AGREEMENT WITH MICHAEL BAKER INTERNATIONAL, INC. FOR THE CITYWIDE STORM DRAIN MASTERPLAN UPDATE
FISCAL
IMPACT: EXPENSE: $249,640 PROFESSIONAL SERVICES AGREEMENT (794201-6751)
BUDGET: $250,000 FY 2021-22 CIP BUDGET PROJECT NO. 4201 (794201-6751)
SUMMARY:
On October 12, 2021, Staff solicited proposals from qualified engineering firms with experience in preparing storm drain master plans to update the City's outdated plan. The current master plan was developed in 2001; however, due to new developments throughout the City the master plan document that the City currently utilizes is obsolete. The objective of this master plan update is to provide a current assessment of the City's storm drain network, identify and prioritize areas of needed capacity improvements, and develop the basis for an update to the City's storm drain development impact fee. In addition, the City also seeks to create a new GIS database layer of its storm drain system.
On November 18, 2021, the City received five (5) proposals and after a comprehensive review of each proposal by the Request for Proposal (RFP) Review Committee, Michael Baker International Inc. was selected as the top-ranked firm, based upon their extensive experience preparing storm drain masterplans update.
RECOMMENDATION:
It is recommended that City Council take the following actions:
1. Approve a Professional Services Agreement with Michael Baker International Inc. to provide a Citywide Storm Drain Master Plan in an amount not -to -exceed $249,640; and
2. Authorize the City Administrator to execute the above-mentioned Professional Services Agreement, in a form approved by the City Attorney.
1. d.
Mar. 1, 2022
City Council Agenda
March 1, 2022
DISCUSSION:
The storm drainage system for the City needs to be re-evaluated and updated to meet the demand for new and future developments and changes in the watersheds throughout the community. The current master plan was prepared in 2001 and with many new developments throughout the City, the master plan documents that the City currently maintains are obsolete and incomplete. Since the 2001 update, land development activities around the City have resulted in changes to the drainage areas and an update to the report is overdue and warranted.
The objective of this master plan update is to provide a current assessment of the City's storm drain network, identify and prioritize areas that need capacity improvements, and to develop the basis for an update to the City's current storm drain development impact fee to help fund a multi-year Storm Drain CIP program. The City also seeks to create a new GIS database layer of its storm drain system.
In preparation for the delivery of the City's storm drain master plan update, Staff prepared an RFP and solicited proposals from qualified engineering firms with experience in storm drain facilities and master planning. The scope of work for this study includes field investigations, review of the City's current 2001 Master Plan, hydraulics/hydrology analysis, storm drain as - built plans, identification of major land use changes, field investigation of the current storm drain systems and watershed areas, field reconnaissance of the new project sites and verification of pipe sizes and the City's as -built drawings. Areas that have a history of flooding will also need to be analyzed to identify appropriate capacity enhancements and to provided added flood protection. The project also includes hydraulic and hydrological modeling, capacity study, cost estimating and preparation of new GIS base maps. As part of this project, a final storm drain master plan report will be prepared compiling all of the City's masterplan data and maps, including cost estimates and schedules for upgrading deficiencies throughout the City based upon a multi-year/phased CIP.
On October 12, 2021, Staff solicited proposals from qualified engineering firms with experience in storm drain facilities analysis and drainage master planning. A total of five (5) proposals were received for this study. The RFP Review Committee consisted of the Deputy City Administrator, City Engineer, and the City's Senior Planner. The cumulative composite score for each firm's proposal is noted below:
Ranking I Consultant Total Score
1 Michael Baker International Inc.
288
2 BFK
281
3 EXP
252
4 AKM
246
5 CWE
227
City Council Agenda
March 1, 2022
Staff recommends awarding a professional services contract to Michael Baker International Inc. for preparation of the City of Placentia's Citywide Storm Water Masterplan based upon the firm's extensive experience and expertise in delivering storm water engineering services. Michael Baker is also providing a similar engineering study for the City of Yorba Linda. Since both cities share the same watershed zones, it will be valuable for both cities to utilize the same consultant when preparing their collective master plans.
FISCAL IMPACT:
The cost for the Storm Drain Masterplan update amounts to $249,640. The total Capital Improvement Program Budget available forthis project is $250,000. As such, sufficient funds exist for the recommended action.
Prepared by:
Masoud
City Eng
Reviewed and approved:
Reviewed a prov
Luis Estevez
Deputy City Administrator
Reviewed and approved:
en E on Da rrula
Interim Director of Finance City Administrator
Attachment
Agreement with Michael Baker International Inc.