CITY OF PLACENTIA
PROFESSIONAL SERVICES AGREEMENT
WITH MICHAEL BAKER INTERNATIONAL, INC.
THIS AGREEMENT is made and entered into this 1st day of March 2022 ("Effective Date"), by and between the CITY OF PLACENTIA, a municipal corporation ("City"), and Michael Baker International, Inc., a California corporation ("Consultant").
WITNESSETH:
A. WHEREAS, City proposes to utilize the services of Consultant as an independent contractor to prepare a Citywide Storm Drain Masterplan, as more fully described herein; and B. WHEREAS, Consultant represents that it has that degree of specialized expertise contemplated within California Government Code Section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and C. WHEREAS, City and Consultant desire to contract for the specific services described in Exhibit "A" (the "Project") and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D. WHEREAS, no official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:
1.0. SERVICES PROVIDED BY CONSULTANT
1.1. Scope of Services. Consultant shall provide the professional services described in the Consultant's Proposal ("Proposal"), attached hereto as Exhibit "A" and incorporated herein by this reference.
1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant's performance of this Agreement. Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. Officers and employees shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.
1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to the complete satisfaction of the City and within the hereinafter specified. Evaluations of the work will be done by the City Administrator or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:
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(a) Meet with Consultant to review the quality of the work and resolve the matters of concern;
(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.
1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers' compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys' fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant's performance under this Agreement.
1.5. Non-discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, physical handicap, medical condition, marital status, sexual gender or sexual orientation, except as permitted pursuant to Section 12940 of the Government Code. Such actions shall include, but not be limited to the following:
employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause.
Consultant shall, in all solicitations and advertisements for employees placed by, or on behalf of Consultant shall state that all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, marital status, national origin, or mental or physical disability. Consultant shall cause the paragraphs contained in this Section to be inserted in all subcontracts for any work covered by the Agreement, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials.
1.6. Non -Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.
1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant's sole cost and expense. All insurance requirements contained in this Agreement are independantly applicable to any and all subcontractors that Consultant may engage during the term of this Agreement.
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1.8. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement.
2.0. COMPENSATION AND BILLING
2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit "A". Consultant's total compensation shall not exceed Two Hundred Forty -Nine Thousand Six Hundred Forty Dollars ($249,640.00).
2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant's Proposal or which is inconsistent with or in violation of the provisions of this Agreement unless the City or the Project Manager for this Project, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.
Should the City request in writing additional services that increase the hereinabove described "SCOPE OF SERVICES", an additional fee based upon the Consultant's standard hourly rates shall be paid to the Consultant for such additional services.
2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant's services which have been completed to City's sole satisfaction. City shall pay Consultant's invoice within forty-five (45) days from the date City receives said invoice.
Each invoice shall describe in detail, the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as "Additional Services" and shall identify the number of the authorized change order, where applicable, on all invoices.
2.4. Records and Audits. Records of Consultant's services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times for a period of three (3) years from the Effective Date.
3.0. TIME OF PERFORMANCE
3.1. Commencement and Completion of Work. The professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Said services shall be performed in strict compliance with the Project Schedule approved by City as set forth in Exhibit "A."
3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable 3 Michael Baker International, Inc.
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control of a party. If a delay beyond the control of the Consultant is encountered, a time extension may be mutually agreed upon in writing by the City and the Consultant. The Consultant shall present documentation satisfactory to the City to substantiate any request for a time extension.
4.0. TERM AND TERMINATION
4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of 24 months, ending on March 1, 2024, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties.
4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing at least fifteen (15) days prior written notice to Consultant. The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City. If the City suspends, terminates or abandons a portion of this Agreement such suspension, termination or abandonment shall not make void or invalidate the remainder of this Agreement.
If the Consultant defaults in the performance of any of the terms or conditions of this Agreement, it shall have ten (10) days after service upon it of written notice of such default in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
The City shall have the right, notwithstanding any other provisions of this Agreement, to terminate this Agreement, at its option and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement, immediately upon service of written notice of termination on the Consultant, if the latter should:
a. Be adjudged a bankrupt;
b. Become insolvent or have a receiver of its assets or property appointed because of insolvency;
c. Make a general assignment for the benefit of creditors; d. Default in the performance of any obligation or payment of any indebtedness under this Agreement;
e. Suffer any judgment against it to remain unsatisfied or unbonded of record for thirty (30) days or longer; or
f. Institute or suffer to be instituted any procedures for reorganization or rearrangement of its affairs.
4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including the date of City's written notice of termination within thirty-five (35) days after service of the 4 Michael Baker International, Inc.
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notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant. City shall not be liable for any claim of lost profits.
4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City's sole risk and without liability or legal expense to Consultant.
5.0. INSURANCE
5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope of insurance coverages with an insurance company admitted to do business in California, rated "A," Class X, or better in the most recent Best's Key Insurance Rating Guide, and approved by City:
(a) Broad -form commercial general liability, in a form at least as broad as ISO from #CG 00 01 04 13, including premises -operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not Tess than One Million Dollars ($1,000,000.00), combined single limits, per occurrence. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or shall be twice the required occurrence limit. If Consultant maintains higher limits that the spedified minimum limits, City requires and shall be entitled to coverage for the high limits maintained by the Consultant.
(b) Business automobile liability for owned vehicles, hired, and non -owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, each incident for bodily injury and property damage.
(c) Workers' compensation insurance as required by the State of California and Employers Liability Insurance with a minimum limit of $1,000,000 per accident for any employee or employees of Consultant. Consultant agrees to waive, and to obtain endorsements from its workers' compensation insurer waiving subrogation rights under its workers' compensation insurance policy against the City, its officers, agents, employees, and volunteers for losses arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers' compensation insurance policies. 5 ATTACHMENT 1
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Before execution of this Agreement by the City, the Consultant shall file with the Public Works Director/City Engineer the following signed certification:
I am aware of, and will comply with, Section 3700 of the Labor Code, requiring every employer to be insured against liability of Workers' Compensation or to undertake self-insurance before commencing any of the work.
The Consultant shall also comply with Section 3800 of the Labor Code by securing, paying for and maintaining in full force and effect for the duration of this Agreement, complete Workers' Compensation Insurance, and shall furnish a Certificate of Insurance to the Public Works Director/City Engineer before execution of this Agreement by the City.
The City, its officers and employees shall not be responsible for any claims in law or equity occasioned by failure of the consultant to comply with this section.
(d) Professional errors and omissions ("E&O") liability insurance with policy limits of not Tess than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects' and engineers' coverage shall be endorsed to include contractual liability. If the policy is written as a "claims made" policy, the retro date shall be prior to the start of the contract work. Consultant shall obtain and maintain, said E&O liability insurance during the life of this Agreement and for three years after completion of the work hereunder.
Neither the CITY nor any of its elected or appointed officials, officers, agents, employees, or volunteers makes any representation that the types of insurance and the limits specified to be carried by Consultant under this Agreement are adequate to protect Consultant.
If Consultant believes that any such insurance coverage is insufficient, Consultant shall provide, at its own expense, such additional insurance as Consultant deems adequate.
5.2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions:
(a) Additional insureds: "The City of Placentia and its elected and appointed boards, officers, officials, agents, employees, and volunteers are addition- al insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant."
(b) Notice: "Consultant shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; (3) or the deductible or self insured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, Consultant shall forthwith obtain and submit proof of substitute insurance. Should Consultant fail to immediately procure other insurance, as specified, to substitute for any 6 Michael Baker International, Inc.
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canceled policy, the City may procure such insurance at Consultant's sole cost and expense."
(c) Other insurance: "The Consultant's insurance coverage shall be primary insurance as respects the City of Placentia, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Placentia shall be excess and not contributing with the insurance provided by this policy."
(d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Placentia, its officers, officials, agents, employees, and volunteers.
(e) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
5.3. Deductible or Self Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self-insured retention.
5.4. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement. The certificates of insurance and endorsements shall be attached hereto as Exhibit "B" and incorporated herein by this reference.
5.5. Non -limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.
6.0. GENERAL PROVISIONS
6.1. Entire Aareement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.
6.2. Representatives. The City Administrator or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.
Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.
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6.3. Proiect Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement. It shall be the Consultant's responsibility to assure that the Project Manager is kept informed of the progress of the performance of the services and the Consultant shall refer any decision, which must be made by City, to the Project Manager. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Project Manager.
Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement and who shall not be changed by Consultant without the express written approval by the City. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City.
6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery, facsimile or if mailed, shall be addressed as set forth below and placed in a sealed envelope, postage prepaid, and deposited in the United States Postal Service. Such communication shall be deemed served or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 72 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.
IF TO CONSULTANT:
Jonis Smith, PE
5 Hutton Center Drive, Suite 500
Santa Ana, CA 92707
Tel: 949-855-7006
Attn: Mujahid Chandoo, PE
IF TO CITY
City of Placentia
401 E. Chapman
Placentia, CA 92870
Tel: 714-993-8132
Fax: 714-528-4640
Attn: Masoud Sepahi, PE
6.5. Attorneys' Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.
6.6. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California. Consultant agrees to submit to the personal jurisdiction of such court in the event of such action.
6.7. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant's interest in this Agreement without City's prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City's consent, no subletting or assignment shall release Consultant of Consultant's obligation to perform all other obligations to be performed by Consultant 8 Michael Baker International, Inc.
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hereunder for the term of this Agreement.
6.8. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected and appointed officials, officers, agents and employees, at Consultant's sole expense, from and against any and all claims, demands, actions, suits or other legal proceedings brought against the City, its elected and appointed officials, officers, agents and employees arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply whenever any claim, action, complaint or suit asserts liability against the City, its elected and appointed officials, officers, agents and employees based upon the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable. Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City's specifications or Consultant's Proposal, which shall be of no force and effect.
6.9. Independent Contractor. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.
6.10. PERS Eliaibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, 9 Michael Baker International, Inc.
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including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
6.11. Cooperation. In the event any claim or action is brought against City relating to Consultant's performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.
6.12. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, preliminary notes, working documents, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City, but shall be made available to the City within ten (10) days of request or within ten (10) days of termination. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from City's use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant.
Consultant shall deliver to City any findings, reports, documents, information, data, preliminary notes and working documents, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City. Consultant or Consultant's agents shall execute such documents as may be necessary from time to time to confirm City's ownership of the copyright in such documents.
6.13. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 6250 et seq.).
Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code Section 6254.7, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.
6.14. Conflict of Interest. Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090. During the term of this Agreement, Consultant and its officers, employees, associates and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute.
6.15. Responsibility for Errors. Consultant shall be responsible for its work and results 10 Michael Baker International, Inc.
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under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City's representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.
6.16. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect.
6.17. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, the conflict shall be resolved by giving precedence in the following order, if applicable: This Agreement, the City's Request for Proposals, the Consultant's Proposal.
6.18. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.
6.19. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.
6.20. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.
6.21. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.
6.22. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.
6.23. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a 11 Michael Baker International, Inc.
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continuing waiver.
6.24. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.
6.25. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.
6.26. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.
CITY OF PLACENTIA,
A municipal corporation
Damien R. Arrula, City Administrator
ATTEST:
Robert S. McKinnell, City Clerk
of the City of Placentia
12 Date:
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CONSULTANT
Signature
Name and Title
Social Security or Taxpayer ID Number
APPROVED AS TO FORM:
Christian L. Bettenhausen, City Attorney
APPROVED AS TO INSURANCE:
Rosanna Ramirez, Risk Management
APPROVED AS TO CONTENT:
Masoud Sepahi, City Engineer
DEPARTMENTAL APPROVAL
Luis Estevez, Deputy City Administrator
13 Date:
Date:
Date:
Date:
Date:
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EXHIBIT A
CONSULTANT'S PROPOSAL AND SCOPE OF WORK
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CITY OFPLACENTIA ■ r ITV\JIDC SIURt•1 DRAIN MAS-ICR PI AN UPDA=C
1. COVER LETTER
November 18, 2021
City of Placentia, Public Works Department
401 East Chapman Avenue
Placentia, CA 92870
Attn. Masoud Sepahi, PE, City Engineer
RE: Proposal for Professional Civil Engineering Consulting Services for the Citywide Storm Drain Master Plan Update Dear Mr. Sepahi and Selection Panel Members:
The City of Placentia (City) is embarking on the important task of updating its Storm Drain Master Plan (SDMP) and creating a Development Impact Fee. The SDMP update will create a new GIS storm drain database, provide a current assessment of the City's storm drain network, identify and prioritize areas of capacity improvements, and develop the basis for updated impact fees related to future development. In order to achieve these goals, it is critical that the City engage a consultant with extensive Orange County master plan experience. Our experience on more than 20 storm drain master plans in the past decade for clients throughout Orange County makes Michael Baker International, Inc. (Michael Baker) best suited to help the City. The benefits of the Michael Baker team include the following:
Unparalleled Orange County Knowledge I Michael Baker has extensive experience and knowledge of the hydrology and hydraulic (H&H) characteristics of Orange County. We have analyzed over 40% of the county's watershed area (approximately 380 square miles) and are a long-standing consultant to Orange County Public Works (OCPW), having served on their On -Call Flood Control contract for over two decades. Through the work we completed for OCPW on the Orange County Flood Control Master Plan (OCFCMP) and the master plans we completed for the City of Yorba Linda, and City of Anaheim; we already have most of the needed regional system deficiency information. This knowledge, coupled with our experience developing hydraulic models (using traditional software such as WSPG and AES and more advanced integrated 1D/2D XPSWMM), as well as our project prioritization and extensive interagency coordination experience, means a fast project kick-off and minimized learning curve to meet the City's goals, objectives, and schedule.
Michael Baker International, Inc.
5 Hutton Centre Drive, Suite 500
Santa Ana, CA 92707
Contact: Mujahid Chandoo, PE
(T): (949) 855-7006
(C): (714) 362-5112
(E): mchandooOmbakerintl.com
Proactive, Orange County -Experienced Project Manager I Your project will be managed by Mujahid Chandoo, PE, who has 16 years of comprehensive watershed master planning experience in Orange County. He brings experience as a project manager or engineer/modeler on all Michael Baker's Orange County master plans completed in the last 16 - years. Mujahid is well known by OCPW staff and has the ability to connect directly to get input and information.
Mujahid's project management philosophy includes integrating the City as a key team member with consistent communication and sharing of deliverables throughout the process to keep the City up to date and informed of project progress. Mujahid's proactive management approach and his watershed expertise will drive the project, giving you peace of mind of a successful SDMP Update, and time to manage other City priorities.
Mujahid is supported by a team that knows Orange County and has worked together on stormwater and drainage master planning projects for clients including the cities of Yorba Linda, Anaheim, Santa Ana, Buena Park, Rancho Santa Margarita, and the County of Orange. Our team is thoroughly familiar with flood control design criteria, watershed modeling techniques, stormwater system requirements, stormwater pollution control and assessment, 6141116Gi=M1111
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1 Cover Letter
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CITY OF PLACENTIA • CI[YWIOE STORM DRAIN MASTER PIAN UPDATE hydromodifications evaluations, agency processes, and regulatory issues in Orange County. Serving as Quality Assurance/Quality Control (QA/QC) Manager is Tim Muli, PE, CFM who has developed various complex H&H watershed models for projects throughout Southern California. Our Principal -in -Charge, Jonis Smith, PE, CFM, brings more than 26 years of water resource planning and floodplain management to the team. Our Master Planning lead, Jenna Clark, PE, has contributed to the modeling and storm drain master plan reports for the cities of Yorba Linda, Anaheim, and Santa Ana.
Schedule Adherence 1 Your project team will execute a workflow that features experienced geographic information system (GIS) and H&H professionals completing parallel tasks so the project schedule is maintained. Our integrated team of experts have worked together on master plans across Orange County and Southern California. Their close working relationships will ensure project scope components are coordinated seamlessly and that innovative solutions are thoroughly vetted. This means the City will receive tailored, functional, and cost -effect solutions. Additionally, issues will be anticipated and resolved early, ensuring schedule adherence and helping to avoid extensions.
We would be honored to expand our support to the City by leading your SDMP Update. We are excited by the opportunity to share our master plan expertise with the City to strengthen your drainage system to accommodate increasing runoff. If you have any questions, please reach out to Mujahid at (949) 855-7006 or at rnchandoo@ mbakerinti.corn and Jonis Smith at [email protected].
RIGHT
EXPERIENCE
Clients return to us
repeatedly because of our
meticulous attention to their
needs, quality of our work,
and strong relationships that
have developed with
our staff
Sincerely,
Michael Baker International, Inc.
onis Smith, Smith, PE, CFM
Vice President (Authorized to Sign)
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Mujahid Cliandoo, PE
Director/Sr. Project Manager
1 Cover Letter
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CITY OF PLACENTIA
REQUEST FOR PROPOSALS (RFP)
CITYWIDE STORM DRAIN MASTER PLAN UPDATE
DATE: November 4, 2021
SUBJECT: Addendum #1
ADDENDUM ACKNOWLEDGMENT:
Michael Baker International
Firm Name:
Authorized Signature:
Date:
11-18-2021
Acknowledgment of Receipt of Addendum #1 is required by signing.
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CITY OF PLACENTIA • CITYWIDE STORM DRAIN MASTER PL AN UPDATE
TABLE OF CONTENTS
1. COVER LETTER a
2. EXECUTIVE SUMMARY 1
SUBCONSULTANT 1
3. PROJECT TEAM ORGANIZATION 2
4. RELEVANT PROJECT EXPERIENCE AND REFERENCES 7
5. PROJECT UNDERSTANDING & APPROACH 14
6. SCOPE OF WORK 20
7. SCHEDULE 27
8. REQUIRED PROPOSAL STATEMENTS 28
9. EXCEPTIONS 29
10. RESOURCE ALLOCATION AND COST PROPOSAL (Separate Envelope) 30 Ik TE,RH.Sf.Un AL
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CITY OFPLACENTIA ■ CITYWIDE STORM DRAIN MASTER PLAN UPDATE
2. EXECUTIVE SUMMARY
The Michael Baker team can help the City achieve its goals and objectives for updating the SDMP and developing a drainage fee program using our extensive experience performing similar technical studies for the surrounding cities (Anaheim, Yorba Linda, and Santa Ana) and extensive relationships with OCPW.
Founded in 1940 and celebrating over 80 years of supporting our local communities, Michael Baker is a leader in engineering, consulting, planning, and technical and professional services with a local focus and global expertise. With over 3,500 professionals nationwide and more than 500 in Southern California, we offer the strength of a national firm combined with a local focus. Staff for this project will come from our Santa Ana office.
Michael Baker has held hundreds of engineering contracts with state, local agencies, and municipalities, including work for cities throughout California. As a leader in the field of water resources and public works engineering, Michael Baker provides a full range of professional services from analysis to design and permitting, and construction support. Our firm has a specialized staff of over 40 local engineers dedicated to flood control engineering, and water quality services providing our team with a tremendous depth of resources and experience.
We bring to this project the technical capabilities needed to develop an effective storm drain master plan, along with a history of successfully working with the neighboring Cities, local communities, public agencies, and stakeholders to incorporate their concerns and issues into the development of innovative and effective project solutions. The team has worked on Orange County Flood Control Facilities extensively. This local knowledge coupled with completion of over 20 master plans in California including the Yorba Linda SDMP and City of Anaheim Master Plan of Drainage (MPD), which had similar scope of work and drainage characteristics, will benefit the City with our institutional knowledge and best practices to achieve its goals.
The Michael Baker team will consist of Dudek as a subconsultant. Michael Baker and Dudek have teamed on multiple projects over the lass five years, including the ongoing City of San Diego Stormwater Program and Mockingbird Canyon Restoration Project.
Dudek ia
DUDEK
leadingmid-sized,
employee -owned
engineering, environmental, and construction
management consulting firm.
Headquartered in Encinitas, they have over
700 employees working in sixteen offices
throughout the U.S. Their engineering group
plans, designs, constructs, and manages cost-
effective facilities for California
water/wastewater/recycled water agencies.
Dudek strives to develop and implement practical programs and projects, using existing facilities prudently and innovatively before spending on costly new and expanded facilities.
City of Placentia
SDMP
Scope Assignments
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Master planning is a key element in the organized and fiscally responsible development of water, sewer, and recycled water infrastructure. Dudek engineers have 30+ years' experience leveraging GIS -based computerized hydraulic models to replicate existing system performance and simulate growth allowing clients to strategically plan for major infrastructure improvements in their capital improvement program (CIP).
By utilizing state-of-the-art GIS and hydraulic models, Dudek has completed over 65 similar comprehensive master plans that assist agencies with planning appropriately for improvements, meeting regulatory requirements, and enhancing operations for increased reliability and efficiency. Particularly, Dudek has recent experience preparing water, sewer, and recycled water master plans for municipalities and special districts throughout Southern California, including the City of Placentia Sanitary Sewer Master Plan Update and Stormwater System Condition Assessment and CIP for the City of San Marino.
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CITY OF PLACENTIA • CITYWIDE STORM DRAIN MASTER PLAN UPDATE
3. PROJECT TEAM ORGANIZATION
The City will receive tailored, functional, and cost -effect solutions as a result of Michael Baker's integrated, team of experts' collaboration. Our team has worked together on numerous master planning projects and this close working relationship ensures project scope components are coordinated seamlessly and that innovative solutions are thoroughly vetted.
KEY PERSONNEL CHANGES
Key personnel identified are available to initiate the work program immediately and are to remain during the term of the agreement.
TRANSITION PLAN
Serving as the Prime Consultant on
this contract, it is the goal of Michael
Baker to serve as an extension of City
staff throughout the duration of the
SDMP Update utilizing Dudek as a
subconsultant teaming partner to help
anticipate and meet the needs of the
City. Michael Baker seeks to integrate
seamlessly with City staff, developing
open lines of communication and
taking advantage of our familiarity
with SDMPs and OCPW regional
facilities. To the right, you will find an
organizational chart depicting the
Project Manager, key staff, and
respective roles of each team
member. The team we have selected
has successfully worked together in
developing SDMPs in the past.
We understand the City's desire to have a consistent team throughout the duration of the SDMP Update. We share that same desire and have identified an experienced team that is committed from project initiation to project completion.
We commit to the City to make every effort to staff the project with the team presented and to keep the same personnel on the project through completion. Our key staff are committed professionals that want to see the project through completion and deliver a successful project for the City. Our current staff turnover rate is less than 5%. It is not anticipated staffing changes will be needed however, in the event that changes in key personnel become necessary, we would immediately communicate this to the City. Michael Baker has more than 250 employees in our Santa Ana office, and access to the combined resources of over 3,000 professionals across the nation. We have immediate access to company resources with the experience and expertise necessary to complete the work program. Michael Baker is confident we can quickly and effectively mobilize our in-house team members, if necessary, to ensure the work program continues uninterrupted.
STAFFING PLAN
Michael Baker will manage this contract from our Santa Ana office, which houses the majority of the project team.
Mujahid Chandoo, PE, will serve as Project Manager and the City's primary, day-to-day point -of -contact. Michael Baker is committed to providing the most qualified individuals with experience directly relevant to each of our clients' projects.
Staff members assigned to this project were specifically selected for their expertise, work on similar projects, and availability and capacity to work on this contract throughout its duration. In addition to the key and support personnel identified in this section, the City will have access to Michael Baker's expanded resources of more than 500 individuals in nine offices across Southern California. In addition, we have the extensive resources of Dudek including Nicole Rieger and Shannon Brown from Dudek, who recently completed a SDMP project for the City of San Marino which included updating the City of San Marino master plan and development of a GIS facility map.
PRINCIPAL IN CHARGE
Junis Smith, PE
DRAINAGE IMPACT FEE
Dino Seraflni, PE *
PROJECT MANAGER
Mujahid Chandon, PE"
MASTER PLAN!
HYDROLOGY & HYDRAULICS
Jenna Clark, PE *
Nicole Rieger, PE * t"
Rianne Okamoto, EIT
(27 H&H Professionals)
UA/OC MANAGER
Tim Mull, PE, CFM
GIS
Shannon Brown *1"
" KEY STAFF
SUBCDNSULTANT
"' Dudek
Behind this organization chart is a group ofover 40 H&H engineers and G/SSpecia/ists who can support as needed to meet project schedule and deadlines
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CITY OF PLACENTIA • CITYWIDE STORM DRAIN MASTER PIAN UPDATE
FIRM HISTORY AND EXPERIENCE
Michael Baker has unparalleled experience with the Orange County drainage requirements including performing local and regional hydrologic models for local municipalities and supporting private dents. The team has applied the County approved software, Advanced Engineering Software (AES), to perform hydrologic analysis. Our recent relevant experience includes the Yorba Linda Master
Plan of Drainage, Rancho Santa Margarita
Legend SDMP, City of Anaheim MPD, Santa Ana Master
•: t.
Plan of Drainage, San Diego Creek Master Plan
and Orange County Flood Control Master Plan.
These studies had similar scope of services as
requested by the City of Placentia. These
projects are similarly sized and scoped to this
contract's scope of work. Figure 1 shows a
graphic overview of the study areas.
We bring together experts in the field of
watershed management and flood control
engineering to accomplish these goals -
experts that are familiar with the region and
that have participated in similar projects. Our
proposed team of design professionals is
experienced in watershed modeling techniques,
including state of the art H&H computer models
programs.
❑ Within S Years
— OrangeCaoot/Road
RtglonatChannels
Yorha Linda
■ Anaheim North West
IM Anaheim South Fast
IN Buena Park
Heritage Fields
IM Rancho Mlssion Viejo
San Oemente
San Diego Creek
Santa Ana
Santiago Hilts
Fenner Hills
■ Tustin Legacy
Rancho Santa Margarita
Figure 1: Citywide Master Plan with Studies similar scope Project Name Description
Michael Baker prepared a sustainability element and conducted community outreach in support of the Placentia General Plan Placentia General Plan Update. Through this element, the city is integrating principles of Sustainability Element and sustainability — a balance between social equity, a strong economy, Development Code Assistance and a healthy environment — within the General Plan update. This provides additional opportunities to identify ways to improve the quay of life in Placentia and become a more resilient community.
Placentia GP Exhibits Michael Baker prepared exhibits and graphic materials to support the City's General Plan Update.
Dudek was responsible for reviewing CCTV collection system Sewer Rehabilitation Program videos and reports and assigning rehabilitation recommendations Development (Dudek) for the City's sewer collection system. Recommendations were used in the development of a CIP for the City.
Dudek performed a MP Update which included hydraulic model development, calibration, evaluation, and CIP development for the Sanitary Sewer Master Plan 84 -mile sewer collection system for the City. The system, which Update (Dudek) comprises 44 separate sewer sheds and contains interties with other agencies, was modeled in InfoSewer to check for capacity deficiencies and improvements associated with the redevelopment of the transit -oriented development zone.
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CITY OF PLACENTIA ■ CITYWIDE STORM DRAIN MASTER PI AN UPDATE
TEAM RESUMES
Qualifications of our project management and key personnel are summarized below. Full resumes and expanded lists of previous and current clients can be provided upon request.
MUJAHID CHANDOO, PE 1 PROJECT MANAGER
Mujahid has extensive experience in surface
water management. His areas of expertise
include H&H, sediment transport, and
advanced modeling. He has been involved with
a variety of projects including, but not limited
to, storm drain master plans throughout
Southern California, storm drain design, FEMA
processing, sediment transport modeling,
environmental documentation, and large scale 2D floodplain studies. Mujahid has extensive experience in using advanced hydraulic one-dimensional/two- dimensional (1D/20) modeling for surface and sub -surface flooding analysis for the Cities of Anaheim, Redlands, Santa Ana, and Yorba Linda, OCPW, LACPW, and other public and private agencies.
Over the past five years Mujahid has worked on over 10 master plan projects ranging from 7 -square -miles to 94 - square -miles that have included GIS database update, field verification and survey CCTV condition assessment, advanced H&H modeling, smart city implementation, project prioritization, CIP implementation, grant funding, and a storm drain development impact fee and utility fee study that required City Council approval. His computer modeling background includes the application of the Army Corps of Engineers HEC -RAS 1D/2D (River Analysis System), WSPG, Stormwater and Wastewater Management Model (XPSWMM), Computational Hydraulics PCSWMM, Bentley CivilStorm, and Advanced Engineering Software (AES) for H&H analysis in Southern California. He uses GIS hydro applications in most of the H&H software.
Mujahid will provide the City with a tremendous depth of resources while ensuring cost-effective and sustainable project solutions and timely project delivery. He offers innovative problem solving within the context of an effective, proven management approach in addition to the requirements associated with environmental and stormwater quality regulations.
Experience
• Yorba Linda Master Plan of Drainage, Yorba Linda, California. City of Yorba Linda, Project Manager. • City of Rancho Santa Margarita Storm Drain Master Plan, Rancho Santa Margarita, California. City of Rancho Santa Margarita, Project Manager.
• Storm Drain Master Plan, Santa Ana, California. City of Santa Ana. Project Engineer. • City of Anaheim Master Plan of Drainage, Anaheim, California, City of Anaheim. Design Engineer.
Years of Experience: 16
Licenses/Certifications
Professional Engineer - Civil, California,
2010, 76633
Degrees
B.S., 2006, Civil Engineering, California
State University at Fullerton
Availability: 60%
TIM MULI, PE, CFM 1 QA/QC MANAGER
Tim is a professional engineer with over 19
years of experience in flood control
engineering, stormwater management, civil
design, floodplain management, bridge
hydraulics analysis and design, stream
restoration design, water quality permitting,
low impact (LID) stormwater management
design, and has been involved in many
private and municipal infrastructure projects throughout Southern California. He has successfully engineered and managed planning level designs as well as final designs and construction processes for multiple INTERk A*IOMAL
Years of Experience: 19
Licenses/Certifications
Professional Engineer - Civil,
California, 2008, 72992
Degrees
M.S., 2002, Civil Engineering, California
State University at Los Angeles
Availability: 30%
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CITVOFPLACENTIA CITYWIDE STORM DRAIN MASTER PLAN UPDATE public and private projects, including projects requiring resource agency and construction permitting process. He has experience in Floodplain mapping and processing of FEMA Conditional Letter of Map Revision (CLOMR), Letter of Map Revision (LOMR), Physical Map Revision (PMR), and Letter of Map Amendment (LOMA) applications. He is an expert in complex 1D/2D H&H modeling and analysis. He has prepared SDMPs, watershed management plans, and development runoff management plans acting in the capacity of a project manager.
Experience
• Stormwater Condition Assessment, City of San Marino, San Marino, California. City of San Marino. Project Manager.
• Storm Drain Deficiency Program FY 2016-2017, Rancho Palos Verdes, California. City of Rancho Palos Verdes.
Project Manager.
JENNA CLARK, PE 1 HYDROLOGY & HYDRAULICS/MASTER PLAN REPORT Jenna has been involved in a variety of projects
including master plans, storm drain design,
FEMA processing, and large scale 2D
floodplain studies. Her computer modeling
background includes the application of the
WSPG, AES, HEC -RAS, XPSWMM, AES, and
HydroCalc for H&H analysis in Southern
California. Jenna uses GIS applications in most
of the H&H software. Jenna is an exceptional team member, capable of coordinating with co-workers and project managers, as well as having the ability to apply prior knowledge to current projects and produce effective solutions.
Experience
Years of Experience: 8
Licenses/Certifications
Professional Engineer - Civil, California,
2019, 91069
Degrees
B.S., 2016, Civil
Engineering/Environmental
California State Polytechnic University,
Pomona
Availability: 80%
• Yorba Linda Master Plan of Drainage, Yorba Linda, California. City of Yorba Linda. Project Engineer. • Orange County Flood Control Master Pian, Orange County, California. OCPW. Assistant Engineer. • Dominguez Channel Watershed Study, Los Angeles County, California. LACPW. Design Engineer.
DINO SERAFINI, PE STORM DRAIN DEVELOPMENT IMPACT FEE
Dino has over three decades of public
infrastructure planning, financing, design, and
construction management experience in
California working with city, county, school
district, military, and private clients. He has
facilitated the formation of several special
financing districts that were specifically created
to finance and maintain facilities serving both
new communities and redevelopment projects. Dino has extensive experience in the development of public facilities financing plans, cost estimates, phasing plans, and writing grant applications for capital improvements.
Experience
Years of Experience: 31
Licenses/Certifications
Professional Engineer - Civil, California,
1993, 051164
Degrees
Graduate Studies, Civil Engineering,
San Diego State University
Availability: 40%
• Yorba Linda Master Plan of Drainage, Yorba Linda, California. City of Yorba Linda. Impact Fees Lead. • Riverside County On-call Fiscal Impact Services, Riverside, California. Riverside County. Technical Specialist. rIIN•I:ILI.:rI,ar
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CITY OF PLACENTIA • CITYWIDE STORM DRAIN MASTER PIAN UPDATE
NICOLE RIEGER, PE, HYDROLOGY & HYDRAULICS/MASTER PLAN REPORT Nicole is a senior engineer with 17 years'
experience in civil engineering, specializing in
floodpiain, drainage, and stormwater quality
design and analysis. Nicole has extensive
experience working with clients as a drainage
and stormwater design lead on municipal,
roadway, and private development projects
and is well versed in stormwater quality
requirements. She has engineered and managed projects through all phases, from preliminary and final design through construction.
Experience
Years of Experience: 17
Licenses/Certifications
Professional Engineer - Civil, California,
70782
Degrees
B.S., 2002, Civil
Engineering/Environmental
California State Polytechnic University,
San Luis Obispo
Availability: 60%
• Stormwater System Condition Assessment and CIP, City of San Marino, California. City of San Marino. Project Manager.
• Watershed Asset Management Plan Flood Control Assessment, San Diego, California. City of San Diego. Lead Engineer.
SHANNON BROWN, PE, 1 GIS LEAD
Experience
Shannon is a civil engineer with 12 years'
experience as a consultant specializing in
stormwater, water, and sewer management
and infrastructure project design, and GIS
facility mapping. Shannon is experienced in a
broad range of disciplines, including regulatory
permit compliance, preparation of design
drawings and specifications, H&H modeling,
and geospatial analysis.
Years of Experience: 12
Licenses/Certifications
Professional Engineer - Civil, California,
92771
Degrees
MS Environmental Engineering,
California State University, Fullerton
Availability: 80%
• Stormwater System Condition Assessment and Capital Improvement Program, City of San Marino, California.
City of San Marino. Project Engineer.
• Sewer System Master Plan and GIS Update, City of Chino, California. City of Chino. GIS Lead. p a.firi4■3-i--j
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CITY OFPLACENTIA • CITYWIDE STORM DRAIN MASTER PLAN UPDATE
4. RELEVANT PROJECT EXPERIENCE AND REFERENCES
The Michael Baker team brings to this project the technical capabilities needed to develop an effective storm drain master plan, along with a history of successfully working with the cities, local communities, public agencies, and stakeholders to incorporate their concerns and issues into the development of innovative and effective project solutions.
Michael Baker has an extensive background in the analysis and development of comprehensive flood control engineering and stormwater management programs. Our team is thoroughly familiar with flood control design criteria, watershed modeling techniques, stormwater system requirements, agency processes, and regulatory issues in Orange County. Michael Baker offers technical excellence and innovative problem solving within the context of an effective, proven management approach in addition to the requirements associated with environmental and stormwater quality regulations.
We bring together experts in the
field of watershed management
and flood control engineering to
accomplish these goals — experts
that are familiar with the region
and that have participated in
similar projects. Our proposed team
of design professionals is
experienced in watershed modeling
techniques, including state of the art
H&H computer models programs.
Michael Baker has unparalleled
experience with the Orange County
drainage requirements including
performing local and regional
hydrologic models for local
municipalities and supporting private
clients. The team has applied the
County approved software,
Advanced Engineering Software
(AES), to perform hydrologic
analysis. Our recent relevant
experience includes the Yorba Linda
Master Plan of Drainage, Rancho
Santa Margarita SDMP, City of Anaheim
Storm Drain Master Plan
Projects in Orange County
and Surrounding Areas
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City of Yorba Linda, Master Plano Drainage I ✓ [ ✓
City of Rancho Santa Margarita, Storm Drain Master
Plan ✓ ✓
City of Anaheim, Storm Drain Master Plans ✓ ✓ ✓ _
City of Buena Park, Storm Drain Master Plan ✓ ✓ ✓
City of Rancho Santa Margarita, Master Plan of
Drainage ✓ ✓ ✓
City of Rancho Palos Verdes, Master Plan of
Drainage ✓ ✓ ✓
City of Santa Ana, Storm Drain Master Plan Phase
1&2 ✓ ✓ ✓
County of Orange, Flood Control Master Plan ✓ ✓ 1
Heritage Fields & Orange County Great Park,
Drainage Master Plan ✓ ✓
Los Angeles County Department of Public Works,
Dominguez Channel Watershed Study ✓ ✓
Orange County Public Works, On -Call Consultant ✓ ✓
1 MPD, Santa Ana Master Plan of Drainage, and San Diego Creek.
GIS Database Dashboard
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With over 30 years of experience developing
GIS based technology solutions and using the
latest tools including advanced web based
online applications, the Michael Baker team
offers a comprehensive set of GIS services
capable of handling the entire span of
discipline workflows in a common
environment. Michael Baker's GIS experience
provides a clear understanding of the
technology required to create and manage
information.
Michael Baker is known for being on the
forefront of leveraging technology to provide
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CITY OFPLACENTIA • CITYWIDE STORM DRAIN MASTER PIAN UPDATE better services to our clients. As an ESRI Business Partner, Michael Baker is in a position to keep abreast of the latest GIS technologies and maintains a full suite of G15 programs and extensions. With nearly a hundred internal ArcGIS Enterprise users Michael Baker has the resources to complete large- and small-scale projects. Michael Baker maintains a fully implemented service employing ArcGIS Server and develops applications in HTML and JavaScript for advanced media rich user environments. These online mapping tools can be hosted by Michael Baker or brought in-house by aur clients. Our GIS services can be used to provide easy access to the City for project status and quality control (QC) throughout plan development, as well as ongoing agency management of drainage master plan implementation. For one municipality, Michael Baker created a custom interactive online facility mapping website based on the GIS database of drainage facilities developed for the project. This application belongs to the client and enables staff to update or modify facilities on a continuous basis, creating a master plan that is always current, minimizing the need for future updates.
HYDROLOGY & HYDRAULICS
Michael Baker team members have technical competence and specialized experience with the Los Angeles County Hydrology Manual procedures and advanced modeling techniques for the hydraulic analysis and storm drain facility design. We commonly use hydraulic models that can analyze surface water H&H in various urban environments including coupled ID and 2D computer models that incorporate surface and sub -surface conditions through the application of a wide range of computer programs such as WSPGW, MODRAT, HEC -RAS, WMS and XPSWMM. Previous projects have required development of accurate watershed models for storm drain, channel/levee design, hydraulic deficiency studies, coupled ID and 2D modeling, overflow analysis, risk and uncertainty. urban runoff management plans, coastal and riverine floodplain mapping (1D and 2D). Our hands-on skills, with a wide range of models, allow us to "right size" the analysis based on the hazard, risk, and project needs.
Case Study — City of Redlands Drainage Master Plan: Michael Baker developed a linked 1D/2D model for the downtown Redlands area, using XPSWMM software to evaluate surface and subsurface conveyance capacities. The team was able to identify major issues, previously unknown to the city and develop mitigation alternatives that worked.
Due to the historic nature of the downtown area, and the lack of options for implementing drainage infrastructure, it was crucial to use an advanced model to identify viable alternatives that were constructible and feasible. This comprehensive model allowed Michael Baker to run multiple scenarios rapidly to identify the weaknesses of the existing system and to recommend appropriate improvements for the regional and local drainage infrastructure.
CAPITAL IMPROVEMENT PLAN
Michael Baker has created several CIPs for our master plan clients. We have created prioritizing and ranking systems that are as complex as an automated GIS tool for OCPW, to an excel - based system for Rancho Palos Verdes and City of Santa Ana. As the prioritization method is developed, Michael Baker will be engaged with the City to understand their desires and any hot button issues that may increase the need for a project. The key to a successful CIP is understanding the City's current and future budgets and funding mechanisms to make the Master Plan recommended projects implementable and integrated with the projected City development. 3D Rendering of the Flood Depths
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CITY OF PLACENTIA r CIIYWIDF 5lORM DRAIN MASTER PIAN UPDATE' CITYWIDE MASTER PLAN OF DRAINAGE UPDATE 1 YORBA LINDA, CA Reference: Rick Yee, PE, Deputy Director Public Works/Assistant City Engineer, City of Yorba Linda, (714) 961-7171 rvee Cavo r ba l i nd aca.o ov
Duration Date: 2020 — Est. Dec 2021
Costs: $470,605 (fee), Design and Construction: N/A
Project Team: Mujahid Chandoo, PE, Jenna Clark, PE, Jonis Smith, PE CFM Michael Baker's Scope of Work: H&H Analysis, 2D Modeling, GIS Mapping and Update, Master Plan/Technical Report, Drainage Impact Fee
Challenges: Incorporating the impacts of wildfire on the city drainage system. H&H modeling required "salvaging" old studies (AES and WSPG) and incorporating new land use and updated drainage patterns due to development. 2D modeling was performed for only focused areas that could potentially save on hazard mitigation improvements.
Provided below are three projects, with references, of projects similar in scope to the City's MPD Update.
Michael Baker is currently updating the city's MPD, which was last updated in 2013. The primary intent of the MPD is to develop an accurate CIP and basis for an updated drainage impact fee that provides a framework to upgrade the drainage infrastructure so that existing flood hazards can be removed over time. The city has developed over the past decade with various land development projects have caused changes to the drainage patterns resulting in a need for an update to the MPD. However, the drainage fee was last updated in 2000.
Using the 2000 MPD and 2013 MPD as a basis for the update, Michael Baker identified and verified existing facilities and their respective drainage areas within the city via field verification of newly developed areas and researching post - 2013 land development related as-builts plans and documents. Tributary drainage areas are being updated based on topography, new drainage facilities, and physical characteristics for two conditions.. existing condition based on aerial imagery and the built out/future condition based on the 2016 General Plan land -use element Michael Baker will update the city GIS base map of the existing mainline drainage facilities (30" and greater) within the city based upon the 2000 MPD CADD data, utility inventories, as -built drawings obtained from the city, and field investigations. Michael Baker worked closely with the city to develop a GIS database schema that is based on Esri's Local Government Information Model (LGIM) and customized to the City's unique needs. As part of this scope, our team developed the GIS layers designed to accommodate the H&H advanced modeling techniques such as 2D hydraulic analysis. GIS Database updates was performed in a Geodatabase format to allow the City maximum flexibility for the future of their GIS program.
Michael Baker was able to use the previous studies as a starting point. This approach allowed the city to save project costs. The new study incorporated land use and verified the drainage boundaries to produce the most up to date hydrologic models for the city. Hydrology was calculated for the 10- , 25-, and 100 -year storm return periods, using the AES software program.
Michael Baker's intimate knowledge of the OCFCD Regional Facilities and its capacity/deficiency allowed the team to identify opportunities to better utilize these systems and determine project impacts within the interior city drainage areas. Hydraulics was performed using the traditional WSPG models for the majority of the city, however two areas were performed with detailed advance 2D modeling using XPSWMM to better capture the hydraulic behavior of the system. Based on this analysis over 30 projects were identified in the C1P with an overall cost of roughly $60 million. p�n1du=���-Lata
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CITY OF PLACENTIA • CITYWIDE STORM DRAIN MASTER PIAN UPDATE MASTER PLAN OF DRAINAGE UPDATE 1 RANCHO SANTA MARGARITA, CA Reference: Tri Nguyen, PE, Principal Engineer, City of Rancho Santa Margarita, (714) 635-1813, TNu uvenCa7dtvofrsm.orq
Duration Date: 2020 — 2021
Costs: $295,795 (fee), Design and Construction: N/A
Project Team: Mujahid Chandoo, PE, Jenna Clark, PE,
Michael Baker's Scope of Work: H&H Analysis, Data Collection, GIS Mapping and Update, Master Plan/ Technical Report, CIP Recommendations, City Council Presentation
Challenges and Success: As -built drawings for a good portion was missing (as they did not get transferred from County when City was incorporated). Required meticulous assumptions to provide a complete SD system for H&H Modeling. The team performed field assessment to inform decisions as to which storm drain systems are hydraulically significant enough to require detail information (i.e., CCTV Data).
Michael Baker provided professional engineering
services to update the city's SDMP. The existing master plan was completed in the 1970s and has since been
developed during the 1980s through the 20005,
changing the drainage patterns and requiring a master
plan update. Most of the city is now tributary to Arroyo Trabuco (previously tributary to Gobernadora
Watershed).
The master plan update included collecting data using
as -built drawings and field reconnaissance, updating
drainage information using GIS, performing H&H
analysis, and developing a technical report. Michael
Baker developed an inventory of the existing drainage
facilities within the watershed which included over 60 miles of drainage network. Existing as -built drawings were used to obtain specific characteristics about facilities, including geometry and vertical and horizontal alignments. The city's master &so qualitatively evaluated the stability of the local storm drain outfalls and emergency preparedness associated with debris flows after fire. Michael Baker worked with its subconsultant to perform a limited (10,000 linear feet) of CCTV inspection. The locations were selected based on material (i.e. CMP) and age (30+years), identifying and categorizing those pipelines with known or suspected problems, the pipelines with potential operational impacts, and the pipelines with the longest time period of no inspection. This work was performed at night to minimize traffic interruptions (for major roads) and schools.
The watershed consisted of approximately 4,900 acres and was divided into 314 subareas, each draining to a storm drain system. The 10-, 25-, and 100 -year discharge hydrographs were calculated for each hydrology node (storm drain inlet or mainline junction) for use in the hydraulic routing analysis. The H&H for this master plan was performed using the hydrodynamic software, XPSWMM, to run the t15EPA SWMM 5.0 Engine. The hydrology uses the XPSWMM Runoff Methods, which applies a nonlinear reservoir model to estimate surface runoff produced by rainfall over a subarea. The subarea experiences inflow from rainfall and loss from infiltration. The entire watershed was completed using 1D modeling. The 1D will use the storm drain network to route the flows within the watershed.
Based on the system evaluation and the recommended improvements, Michael Baker created a prioritized and ranking systems for these systems. This was based upon discussion with the city and understanding the desires and hot button issues that may increase the need for a project. The overall 10 -year Capital Improvement Cost was approximately $7 million.
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CITY OF PLACENTIA • CITYWIDE STORM DRAIN MASTER PLAN UPDATE STORM DRAIN MASTER PLAN 1 SANTA ANA, CA
Reference: Sean Thomas, PE, Sr. Civil Engineer, City of Santa Ana, (714) 647-5665, sthomas5tsanta-ana.ora Duration Date: 2016 (Phase 1) — 2019 (Phase 2)
Costs: 359,692 (Phase 1 fee), $236,956 (Phase 2 fee), Design and Construction: N/A Project Team: Mujahid Chandoo, PE,
Michael Baker's Scope of Work: H&H Analysis, 2D Modeling, Data Collection, Geodatabase of City Storm Drain Facilities, Master Plan/ Technical Report, CIP Recommendations, Consistency with Orange County Standards Challenges and Success: The SD conveys flows to undersized OCFCD regional systems that cause significant backwater surcharges into the interior City ROW. The team provided an approach of 2D modeling (unfamiliar to City staff at that time) to better understand the hydraulic behavior in the City with a flat terrain. The team were able to reduce the CIP cost by 30% from the Phase 1 project.
Michael Baker provided engineering services to update the city's SDMP. The city has an established drainage system with some segments over 50 years old and other segments recently constructed. The last citywide H&H analysis of the entire storm drain was completed in May 1994.
Michael Baker analyzed the city's main line drainage system to ensure consistency with Orange County requirements and
prepared a hydrologic study for the entire 28 -square miles of drainage area. The hydrology was divided into seven sub - watersheds, each draining to county regional flood control facilities. The 10-, 25-, and 100 -year discharges were calculated in accordance with Orange County Hydrology Manual.
Small area hydrographs were prepared for each inlet catch basin location for use in the hydraulic routing analysis.
Existing inlet capacity was evaluated and rating curves for the captured flow (to the storm drain) were developed. The capacity of the existing storm drainage was evaluated based on the Orange County design criteria to determine system capacity sufficiency using a hydrodynamic hydraulic model. A comprehensive list of needed storm drainage improvements was then generated.
Michael Baker performed a ID/2D hydraulic analysis to evaluate existing facilities and recommend feasible storm drain sizes based on the hydrologic study results. The existing condition results were correlated using pictures and maintenance records of known flooded locations and the January 2017 storms. The hydraulic analysis also evaluated the tailwater for tie-in location at the existing county regional drainage systems. HEC -RAS was performed for these regional channels using design discharges from as-builts or FEMA studies.
Michael Baker also provided an Esri ArcGIS geodatabase of city storm drain facilities, including storm drain pipes, city -owned drainage channels, manholes, catch basins, and culverts. The results of the 1D/2D hydrodynamic model generally result in smaller pipe sizing than traditional steady state or normal depth models, resulting in significant cost savings.
Phase 2 of the project included integrating with LID requirements to determine if the sizing of the master facilities could be optimized through placement of water quality and flood control facilities within the city. The project developed a series of individual projects that will be used for grant applications to help fund the improvements.
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CITY OF PLACENTIA r CIIMIDI. STORM DRAIN MASTER PI AN UPDATE 4DDITIONAL COMPARABLE CONTRACTS / PROJECT;
In addition to the referenced projects provided above, Michael Baker has entered into the following comparable contracts/projects during the last five years.
SOUTH AND EAST TRIBUTARIES TO THE SANTA ANA RIVER 1 ANAHEIM, CA Reference: Johnny Chan, PE, Assistant Engineer, City of Anaheim, (714) 765-1500 Duration Date: 2017-2018
Project Fee: $293,000, Design and Construction: N/A
Project Team: Mujahid Chandoo, PE
Michael Baker's Scope of Work: H&H Modeling, GIS Mapping, Channel Modeling Challenges and Success: Michael prepared a multi -link 1D model representing the street cross section to evaluate street and subsurface capacities. Deficiencies were identified and improvements were proposed, grouped together into projects, and prioritized with collaboration with the city.
Michael Baker provided GIS services, H&H storm drain analysis, and channel modeling using XP-WSPGW, as well as defining new CIPs to relieve flooding in the southeast portion of the city. This project expanded on the work Michael Baker completed as part of the North and West Tributaries Master Plan. The use of XP-WSPGW allows an integration between the GIS data, the hydraulic model, and each conveyance. This allows the model to be easily updated in the future and helps the city manage its drainage infrastructure assets.
Michael Baker completed the analysis of the city's storm drain system in accordance with the Orange County Hydrology manual. Storm drain analyses were completed using XPWSPG, which integrates the WSPG program into an easier to use interface. Dual links were utilized to allow the street capacity of various street designations (Le. collector, interior, 4 lane primary, etc.) to be considered in the analysis of the storm drain system. Depths were calculated and compared to the City of Anaheim drainage criteria to determine deficiencies. Proposed improvements incorporated the combination of street capacity and storm drain conveyance and considered parallel systems and facility replacements. Cost estimates were completed for all proposed improvements and a prioritization criterion was developed with the city based on depth of flooding and street type designation.
GIS was used to complete all exhibits and assist in gathering data for the XP program to utilize. The city's storm drain GIS database was also updated for use importing into the model. As-builts were collected, and storm drain lines and structures were populated with information necessary for modeling. Populated fields included but was not limited to upstream and downstream inverts, pipe length, slope, diameter/size, geometry, as -built date, and owner. Orange County benchmarks were reviewed to convert inverts from the 1929 datum to the 1988 datum for older as-builts. iI.IIICI:IS;Til!I II
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CITY OF PLACENTIA Is CITYWIDE STORM DRAIN MASTER PLAN UPDATE STORMWATER SYSTEM CONDITION ASSESSMENT AND MASTER PLAN 1 SAN MARINO, CA Reference: Michael Throne, PE, City Engineer, City of San Marion, (626) 300-0787 Duration Date: 2019 - 2021
Project Fee: $148,895, Design and Construction: N/A
Project Team: Nicole Rieger, Tim Muli, Shannon Brown
Michael Baker's Scope of Work: H&H Modeling, GIS Mapping, Channel Modeling The Dudek team completed a stormwater system ' ' M --^-- -t-
condition assessment (SSCA) that included existing ..." "' 1 i'i 1- stormwater system base mapping, conditions I "' f
assessment of the stormwater infrastructure storm
drain related CIP recommendations, and a
management plan for the execution of the project
projects and maintenance recommendations. The ' .> t
project included compiling available data from `'. - A {' multiple sources into an updated GIS layer "'"}"'°
including CCTV data, assessing the condition of
storm drain facilities within the city's jurisdiction,4. \ t. -
identifying deficiencies, and develop projects to
correct those deficiencies and accommodate future �_
development. The storm drain CIP considered r •
prioritization, costs and funding and provided
recommendations for stormwater management policies. The final SSCA will be used as a guidance document for programming storm drain system capital improvements and provide the basis for implementing a long-range improvement program to address future aging, capacity, and regulatory issues.
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CITY OF PLACENTIA • CIIYWIDF STORM DRAIN MAS FR PI AN UPDArF
5. PROJECT UNDERSTANDING & APPROACH
The City will benefit from an accelerated project kick-off and proactive management approach as a result of Michael Baker's familiarity and experience with Orange County facilities and watershed areas. We will execute a workflow that features GIS and H&H professionals completing parallel tasks to maintain project schedule. This collaboration identifies and resolves issues early, which ensures schedule adherence and helps avoid extensions.
UNDERSTANDING
The City is requesting proposals from qualified firms for the preparation of a citywide SDMP Update. The primary intent of this project is as follows:
1. To develop a new GIS drainage database
2. Provide current assessment of the City's storm drain network
3. Identify and prioritize areas of needed capacity improvements
4. Develop the basis for an update to the City's storm drain development impact fee The storm drain development impact fee program will provide a framework for funding projects to upgrade the drainage infrastructure so that flood hazard mitigation projects can be prioritized and implemented over an acceptable time period to alleviate the most deficient flood hazards first.
The City's most recent MPD Updates were completed in 2001. The previous MPDs divided the watershed into seven separate drainage areas, based on their tributaries. The City's storm drain systems are tributary to various county -owned regional facilities, including the Carbon Canyon Channel, Richfield Channel, Atwood Channel, and East Richfield Storm Drain. Understanding the capacity, or deficiency, of the regional system will be key to determining how the local City systems function. Portions of these regional systems are undersized because they are designed for the 10 -year storm event and older design standards. The maximum capacity of these systems is exceeded which then causes a backwater that floods the lower flatter portions of the City such as:
1. Melrose Street and La Jolla Street
2. South of W. Chapman Ave (along Walnut Ave)
3. Areas adjacent to Carbon Canyon and Regional Facilities The 2001 MPD identified that most of the systems were designed for pressure flow with minimal excess capacity to allow for surcharging of the system to accommodate additional runoff because the existing facilities were designed using outdated hydrology
standards. Michael Baker
understands that since the 2001
MPD was completed, various land
development projects have caused
changes to the drainage patterns
resulting in a need for an update
to the SDMP.
This study will provide a current
evaluation of the drainage system,
identify deficiencies, and prioritize
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• Identify goals
• Gather As-Builts, GIS data,
and previous studies
• Understand known flooding
and issue locations
• Select modeling approach
• Determine defidencycriteria
• Review and organize As-Builts
and update GIS database
• Delineate watershed and model
existing condition H&H
• Identify deficiencies
• Complete feasibilityanalysis
• Model proposed improvements
• Calculate project cost estimates
y
• Work with client to create
prioritization criteria
• Create prioritized list of
proposed improvement
recommendations
• Develop UP
• Produce comprehensive
master plan document
PRIORITIZE &
DOCUMENT
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CITY OFPLACENTIA ■ CITYWIDE STORM DRAIN MASTER PLAN UPDATE recommended improvements of the citywide storm drain network and develop a basis for a development impact fee.
The City currently has development impact fees for Areas A, C, and G.
The City would like the consultant to develop a new/updated and complete storm drain inventory using the existing City GIS storm drain data that integrates the new land development projects and incorporates information from the site assessment. The Michael Baker team understands that for Task 5 only the backbone system of storm drain lines 36 inches and larger will be converted, and that attributes to be collected include size, material, ownership, and year constructed. We recommend that the City append the GIS database to make it more effective and include readily available data such as:
1. Storm drain capacity
2. Tributary peak flowrate
3. Tributary area
Providing this additional information in the GIS database will provide useful data to support decision making and problem solving for future projects and project prioritization.
Our understanding and experience are outlined in the task descriptions and provides assurance to the City that we will provide a high quality, integrated and implementable CIP. The following sequence of tasks will be executed to achieve the goals of these projects. These include:
• Research, data collection, and site visit
• Complete inventory of the City storm drain system
• Update H&H models based on changes due to land development since 2001 MPD o Existing System Capacity and Deficiency
• Identify locations for storm drain improvements
• Prepare list of priority projects and CIP
o Cost Estimates
• Project prioritization
• Develop a SD Development impact fee
• Prepare a SDMP Report
Our goal for this project is to provide practical and innovative solutions. Regardless of the scale or scope, the project must achieve the intended goals, meet client expectations, and provide benefits to the public as an integrated solution.
The Michael Baker team will work closely with the City to develop an effective storm drain GIS database and a SDMP that meets the needs of the City now and for the future.
ABILITY TO MEET SCHEDULE REQUIREMENTS/SUGGESTIONS TO EXPEDITE PROJECT The Michael Baker team has intimate knowledge of the Orange County facilities due to our involvement in the Orange County Flood Control Master Plan (OCFCMP), where we developed a GIS methodology and application to rank regional flood control projects for Orange County's CIP. This will help with schedule adherence.
Our plan to expedite the schedule is outlined here and shown in the graphic on the next page. • Our team will implement the best practices formed over years of experience working on Orange County H&H modeling, citywide Master Plans, local knowledge, and facilities designed in Southern California. • Michael Baker can leverage over 40+ drainage engineers and GIS Analysts in our local Santa Ana office to meet the project schedule.
• Assuming the City can collect all potentially useful information prior to the Notice to Proceed (NTP), our team will hit the ground running. We can provide a list of desired information at time of selection.
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CITY OF PLACENTIA s CITYWIOF STORM DRAIN MASTER PLAN UPDATF Michael Baker Path to Schedule Success
Customized Project Approach:
Developed as Michael Baker
uses our extensive master
planning expertise to work
collaboratively with the City
25 GIS Professionals can work
concurrently on GIS while H&H
analysis is being completed
27 H&H Engineers available to compress
the hydrologic and hydraulics modeling
schedule for the 8 drainage areas
QA/QC
Outcome: Identify
proposed projects,
establish priorities, and
produce cost estimates
End Product: Master
plan and (IP that
supports an updated
Drainage Impact Fee
Based on the Request for Proposal and our extensive experience, the Project Team has identified several key issues, both technical and non-technical, that will influence how we approach this project. Resolution of these issues are incorporated into our project approach and scope of work. We have also provided a brief description of the key issues and our methods to address/resolve the issues.
Asset Management
• Lack of Citywide Hydrology and
Hydraulic Models
• Increased Stormwater Runoff
due to Urbanization
• Undersized Storm drain
Systems
• Aging Infrastructure
Lack of CIP
Funding
r u i NiEra%f hle 1 LG'
IM TEIINATIOAAL
Collect as -built drawings, field
survey and integrate into the GIS
Database.
• Provides an integrated H&H
modeling that considers
existing and future planned
landuses and climate
variability.
• Provide Drainage
improvements.
• Create a prescriptive
approach for developers in
the future to comply with.
• Identify Deficient Systems
• Recommend CIP for the next
10 years
Create a prioritized ranking
system based on certain criteria
(flooding history, costs, socio-
economic etc.)
We will provide the City with
grant funding support.
Meet the goals of the City and
provide easy information access to
City assets.
•
•
•
•
•
•
•
•
This will result in more
developable land for the City to
continue expanding and
providing its residents with safe
construction.
Protecting life and property.
Developer guidance will
minimize future city
expenditures on infrastructure
Increase System Reliability and
Resiliency
Decrease Operational and
Maintenance Cost
Helps City make informed
decision.
Provides a planned community.
This will help both the City and
its residents save on overall
costs.
• Supplement existing funding.
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CITY OF PLACENTIA • Cll i'W F STORM DRAIN NIAS1 FR PI AN UPDArF
APPROACH
Michael Baker's approach to providing the City an efficient and effective MPD Update is based on our years of completing similar master plans in Orange County that incorporate H&H modeling and GIS services. Our approach emphasizes providing a highly experienced Project Manager and team. The results of the SDMP will provide a citywide resource to effectively and efficiently plan, design, construct, and maintain the City's storm drain
infrastructure for the next 10 to 20 years with the update of the storm drain development impact fee.
A SDMP is complex because it must be flexible enough to anticipate the future requirements of the watershed and have the ability to address changes in regulatory requirements associated with stormwater runoff. In order to have a successful master plan update, we will "begin with the end in mind." This approach allows for the team to customize the master plan approach to meet the City's goal of updating the SDMP to be able to update the storm drain development impact fee. This is important as the City's Request for Proposals (RFP) provides a general scope that can be used to enhance our approach to meet the City's need for an updated storm drain development impact fee.
When updating storm drain development impact fees, a legally defensible basis is key to be able to successfully adopt and collect the impact fee. The key to a legally defensible fee calculation is to create a nexus between future development and the need for the storm drain improvement. Our approach includes an evaluation of the existing on the ground development and drainage patterns as of 2021 for H&H, as well as an evaluation of the future condition based on the 2019 General Plan. Our recommendation will be that only the additional drainage improvements necessary to serve future development be funded by the impact fee.
Using the 2001 SDMP as a starting point, the Michael Baker team will identify and verify existing facilities and their respective drainage areas within the City via field verification of newly developed areas and researching post -2001 land development related as-builts plans and documents. Tributary drainage areas will then be updated based on topography, new drainage facilities, and physical characteristics for two conditions: existing condition based on aerial imagery and the built out/future condition based on the 2019 General Plan land use element.
The team will update the City's GIS base map of the existing mainline drainage facilities (backbone and non -backbone) within the City based upon the existing GIS stormdrain database, utility inventories, as -built drawings obtained from the City, and field investigations. Based on the review of the existing GIS Storm drain data approximately 84,500 If (16 miles) of pipe would be in the 36" or greater category.
Michael Baker will work closely with the City to develop a GIS database ■ Backbone Sysetms schema that is customized to the City's unique needs, taking into account Non -Backbone integration with the needs of any asset management software that the City might possess. As part of this scope, our team will develop the GIS layers designed to accommodate H&H modeling techniques.
The conversion of data to GIS from any format, whether it be from paper and/or CAD format, requires a methodology which enforces accuracy and attention to the details contained within each source document. The Michael Baker team OC
Facilities
Map
Previous
SDMP
Field
Work 1
Stormwater
GIS
Database
As -built
Drawings
City GIS
Data
Storm Drain Systems
i
vain i r L,A m: 1
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CITY OF PLACENTIA • CI FYWIDE STORM DRAIN MASTER PI AN UPDATE has the expertise to identify and prioritize only the information that truly needs to be converted and to ensure that resources are expended on high -return, value added information. To ensure that the City leverages the maximum potential from their GIS investment, Michael Baker recommends the City develop the GIS system in a Geodatabase. A Geodatabase is a robust spatial database that will allow the City maximum flexibility for the future of their GIS program.
The Geodatabase model allows for the development of topology, network creation, and validation domains for easy future maintenance, consistency, and expandability. The data can be easily exported to shapefiles as needed.
Hydrology from the 2001 SDMP will be reviewed and updated in accordance with the City standards and the Orange County Hydrology Manual. The 2001 MPD digital files will be used as a starting point and updates will be made incorporating the land development changes to produce the most up to date hydrologic models for the City. Rational Method hydrology will be calculated for the 10- , 25-, and 100 -year storm return periods, using the AES software program.
Michael Baker will review the hydraulics from the 2001 SDMP. The 2001 MPD digital files will be updated as needed and a capacity analysis for the post 2001 existing facility main storm drain lines will be completed using the WSPG program.
An estimated design storm capacity will be calculated and critical or problematic locations within the drainage systems will be identified.
Michael Baker will identify the most feasible ultimate drainage system improvements. Michael Baker will review the available capacities (or constraints) associated with the existing downstream regional drainage systems to identify opportunities to better utilize these systems or determine project impacts. Michael Baker has most of the regional system deficiency information based on the OCFCMP completed in 2018 for OCPW and the surrounding City of Anaheim Master Plans completed in the last five years. Alternative storm drain alignments and new connections to County facilities will be considered based on the available capacity in the regional systems.
For the known and critical flooding locations identified from previous 2001 study or from City O&M group, the Michael Baker team will recommend evaluation using more advanced modeling techniques, such as coupled 1D and 2D modeling, to better understand the area flooding conditions, most feasible solution and potential cost savings. Using a coupled 1D and 2D model will allow us to evaluate locations where surface flows and subsurface flows occur simultaneously and interact in an unsteady manner. Surcharging and backwater in subsurface facilities and overland flow in topographically flat areas commonly occurs and cannot be sufficiently analyzed using traditional methods (i.e. normal depth or WSPG). Typically, when traditional 1D models such as WSPG are used to simulate and account for simultaneous surface and subsurface flow in the facility size is overestimated due to the need to make conservative assumptions. Advanced modeling using a combined 1D and 2D model has been shown to provide substantial cost savings related to storm drain improvements. Our work on the Santa Ana Master Plan showed cost savings of up to 30% between traditional modeling and coupled 1D and 2D modeling. Example 1D and 2D model results are shown in the image on the previous page.
A list of potential design options which meet the primary flood protection objectives will be identified and major constraints associated with the alternatives will be discussed. Preliminary construction cost estimates for the proposed alternatives will be determined. A feasibility analysis will be performed to screen the alternatives and develop the recommended alternative based on selection criteria, including least costs, minimized public impacts, and MPD level constructability.
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EXHIBIT A
CITY OF PLACENTIA ■ CITYWIDE' STORM DRAIN MASTER PI AN UPDATE Michael Baker has created several prioritized plans (CIPs) for our master plan clients. We have created prioritizing and ranking systems that are as complex as an automated GIS tool for OCPW, to an excel -based system for Rancho Palos Verdes, Anaheim, and Santa Ana Master Plans. We will build on the prioritization ranking from the 2001 MPD and include any refinements recommended as part of the current proposed collaborative master planning efforts.
As the prioritization
method is developed, Scores a • CRITERIA WEIGHTING ASSIGNED WEIGHT Michael Baker will be History of Overtopping 10
Condition of Facility 25
engaged with the City Chronic Maintenance 50
to understand their on Qex/Qult Floodp1ain 15
desires and any hot
button issues that may Scores a • CRITERIA WEIGHTING ASSIGNED WEIGHT increase the need for •• QexlQult 30
a CIP. The key to a 1 Condition of Facility10
History of Overtopping 20
successful CIP is or greater Chronic Maintenance 15
understanding theonQex/Qult * Floodplain 25
City's current and
future budgets and funding mechanisms to make sure the MPD Update recommended projects are implementable and integrated with the projected ultimate build -out of the City.
Funding for drainage projects is one of the more difficult for California jurisdictions to come by. This is especially true of funding for maintenance and stormwater management activities and to correct existing structural deficiencies. Michael Baker will evaluate funding options that are the most feasible and have the best chance of being implemented. Perhaps the most general and most flexible funding source is a storm drainage utility fee. Until 2017 storm drainage is treated differently than other utilities, such as water, wastewater, and solid waste. User fees intended to offset the cost to maintain and upgrade the drainage system were subject to a majority vote of all property owners affected by any proposed fee making drainage utility fees more difficult to pass since they are treated like a tax rather than a user fee.
SB -231 was signed into law in 2017, changing the definition of sewer systems to include facilities for the collection and disposal of storm drainage, meaning the city may pass a drainage utility fee subject only to a majority protest.
Similar to a storm drainage utility fee is formation of an assessment district; this also requires a majority vote, but in this case the number of votes equals the total assessment (one dollar -one vote). Therefore, an assessment district requires the quantification of benefits for each parcel, or class of parcels.
Storm drain impact fees are relatively easy to adopt but there are some limitations to using them such as:
1. They apply only to new development
2. They may be used only for capital improvements necessary to mitigate the impacts of new development
3. They cannot be used for to correct deficiencies
Michael Baker will explore the use of other funding sources where applicable. Many local governments have used street maintenance funds (gas tax) for drainage improvements in developed areas where such improvements would extend the life of the street pavement. Recent court rulings have signaled that water enterprise funds (from water usage rates) may be applied to groundwater recharge or stormwater reclamation projects that are specifically identified as water supply improvement projects. In specific situations where storm drain overflows find their way into the sanitary sewer system, sewer enterprise funds may be used to correct the problem. r4
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EXHIBIT A
CITY OF PLACENTIA • CIIYWIIE STORM DRAIN Iv1ASTFR PI AN UPDATE
6. SCOPE OF WORK
The following section provides our detailed approach to preparing and completing the SDMP. The approach has been specifically tailored for the tasks included in the RFP and shaped by our years of experience with similar projects.
Task 1: Field Investigation and Document Review
The success of any project begins with an understanding of the data available and its accuracy and completeness. The Michael Baker team specializes in data gathering and research to find the best available data and sources for a project.
Our team will work with the City to research, collect, organize, summarize, and analyze available data sources.
Field verification and collection will be performed where gaps and incomplete data exist within the system. The team will investigate and verify watershed conditions, storm drain improvements, sizes, and discrepancies in the as -built plans, or where new storm drain pipes that do not show up on any of the City's as -built drawings.
In addition to the data listed in the Scope of Work for review, this task will include processing the USGS high-resolution citywide light detection and ranging (LiDAR) data, as-builts, gage data, and storm drain networks (GIS and/or CAD) data that were developed through previous City/countywide efforts.
The data collected, developed, processed, and verified will serve as the foundation to perform the SDMP Update.
Michael Baker will develop an inventory of the existing data that is researched and collected. The data collected will be reviewed for completeness, gaps, and accuracy. If the data is found to have gaps or is incomplete, Michael Baker will notify the City.
Establish Engineering Design Criteria. Michael Baker will provide preliminary engineering services to establish the design criteria for hydraulic and hydrologic design requirements prior to initiating the preliminary design process. The necessary planning criteria and standards will be established to ensure that the required level of flood protection is provided to meet the various jurisdictional agency requirements and are in conformance with the Drainage Manual.
Deliverables:
1. Relevant as -built documents
2. Report of Findings/Data gaps report
3. Land Use Map Exhibit
4. Tech Memo for Establish Design Criteria
Task 2: Hydraulic/Hydrologic Modeling
Task 2.1: Hydrologic Analysis
Using the established Drainage Basins within the 2001 City MPD, Michael Baker will update boundaries based on field investigations and identify modifications for facilities constructed after 2001. Boundaries for the Drainage Basin or Areas will be determined, and the minimum critical hydrologic concentration points will be established to assist in the development of the watershed model and analysis requirements for the hydraulic design. The watershed map will determine the average characteristic parameters associated with the modified or updated watershed subareas necessary for the application of hydrologic analysis. Michael Baker will obtain and review available data for parameter estimation in the precipitation -runoff model including infiltration, vegetation cover, impervious cover, rainfall data and hydrologic soils data and watershed hydraulic efficiency.
Michael Baker will prepare an updated rational method hydrologic analysis for the watershed to quantitatively estimate the watershed condition surface runoff flowrates for the 10-, 25-, and 100 -year events in accordance with Orange County Hydrology Manual (OCHM). Michael Baker will prepare the analysis based on the provided (or readily available) County/USGS LiDAR topography (and available field survey). The 2001 MPD study will be used as a baseline to review IV ILgll La F+1
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CITY OF PLACENTIA ■ CI FYWIDE STORM DRAIN MASTER Pl AN UPDATE and update the hydrologic analysis. The updated areas will take into account land use and field data collected from Task
1. Deliverables:
1. Hydrology Maps
2. Calculation Files
Task 3: Capacity Study
Michael Baker will perform a hydraulic analysis of the conveyance "capacity" of the existing City backbone/non- backbone (larger than 18 -inches) storm drain system including subsurface storm drains. The larger backbone drainage systems will be evaluated in WSPG (1D model). The hydraulic analysis will be based upon evaluation of the hydraulic grade line. The hydraulic model developed as part of this task will provide the baseline model to identify system deficiencies. The storm drain water surface profile models will only be generated for the main storm drain lines, using downstream tailwater controls in the major systems/regional channel obtained from OCFCD. Private or local facilities outside of public right-of-way (not including easements) intercepting the lot/building surface drainage will not be analyzed. All storm drains that outlet to channels will be evaluated. The water surface data and hydraulic information will be summarized in tabular format for each reach or element of the facility to allow easy use and review.
Street Flooded Width Calculations: The results of the hydrology analysis will be used to perform street flooded width calculations at critical street locations to ensure conformance with City drainage design criteria. The street flooded width analysis will be based on normal depth calculations and using City of Anaheim standard street sections. The street flooded width calculations will be used to identify locations that do not meet City criteria based on the analysis or in areas where the City has identified chronic flood problems. Problem areas will be identified as "critical locations", where models show street flooding, and therefore may need additional storm drain.
Deficiency Removal and Alternatives Formulation/Feasibility Analysis: Michael Baker will develop preliminary alternatives formulation for removal of hydraulic deficiencies within the existing "mainline" storm drain improvements.
The conceptual assessment will focus on either (1) increasing the hydraulic capacity through enlarged drainage facilities or a new parallel system adjacent to existing facilities, (2) constructing a diversion system, or (3) utilizing detention storage for flow reduction and water quality benefits. Equalizing structures will be proposed if the existing downstream facilities are undersized
Value Added — 2D Modeling Analysis: Michael Baker will identify azo PIcoJ arra critical areas or locations where traditional analysis methods (i.e.
WSPG and Normal Depth) may not be suitable for evaluation. 4÷-> Typically, traditional methods overestimate, and in certain cases, underestimate required storm drain facility sizes, when surcharging or backwater effects occur. Programs such as XP- SWMM are capable of analyzing multiple subsurface and surface D p%pG (street) flows simultaneously while accounting for backwater and {>• reversal of flows. Michael Baker will identify three locations to 1D/2D Schematic perform a detailed 2D model based on discussion with the City.
Prioritization and CIP: Michael Baker will generate a recommended prioritization and schedule for implementing the required drainage facilities to correct existing service life and hydraulic deficiencies. Michael Baker will develop the criteria for prioritizing system improvements. Results of the capacity analysis will be integrated with the reports of local flooding, and maintenance records to set priorities for system improvements. A listing of recommended improvements and their priority will be presented to the City for review. A schedule will be developed that outlines the recommended implementation of facilities based upon the projected funding availability. pilitir. ii='1.t-1I
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CITY OF PLACENTIA • CITYWIDE STORM DRAIN MASTER PI AN UPDATE This task will include:
• Existing Condition Hydraulic Model Preparation
• Capacity Analysis and Hydraulic Deficiency Identification • Street Flooded Width Calculations
• 2D Modeling at critical areas or known flooding locations Deliverables:
1. Existing SD Capacity
2. Proposed Condition/Improvements
3. System Prioritization Criteria
4. Hydraulic 1D Model
5. Deficiency Map
Task 4: Drainage Quantity Cost Estimating and Analysis
Preliminary construction quantity estimates will be performed for the recommended drainage improvements identified in Task 3. A preliminary estimated cost of construction will be generated from the quantity estimate using approved unit costs from the City. Unit costs will be based upon the most current cost information for recent similar projects in the area and compiled by Michael Baker and approved by the City. The total project costs for each facility will then be estimated, which include line items for project design, survey, geotechnical, administration, and construction support. In addition, intangible costs for facilities will be investigated, such as environmental mitigation, if an investigation is determined to be critical for an individual system. Major physical constraints will be included in the estimate such as land acquisition, street paving and traffic control, and utility relocation or protection.
Deliverable:
1. Quantity and cost estimates
Task 5: GIS Update
This task consists of reviewing GIS data, as -built drawings and other relevant data (collected in Task 1) to produce a new GIS base map and associated geodatabase. Task 5 will focus on the backbone system defined as storm drain pipes with a diameter of 36 -inches or greater and the storm drain structures (manholes, inlets, etc) connected to backbone storm drain pipes. As -built drawings and other static documents used to perform the GIS update will be geolocated and archived to allow for transparent review of all spatial and tabular edits. Additionally, the team will utilize advanced GIS data archiving and edit tracking to allow for recovery and review of GIS updates throughout the entire process.
The new GIS base map and associated geodatabase will be built off the existing GIS data available from the City's website. Currently, there is approximately 16 miles of storm drain pipe with a diameter of 36 -inches or larger in the system which represents over half of the system on a linear basis. Existing storm drain infrastructure as-builts not found in the City's storm drain GIS data available from the City's website will be digitized or merged into the new GIS base map utilizing the latest GIS software and industry best practices. All necessary point and line feature attributes will be collected for the system in order to complete hydraulic modeling of the backbone storm drain and other zones with historical capacity issues, as well as for labels on the new GIS base map.
For all GIS features that are added or updated using as-builts as part of this project, the as -built identifier will be recorded in the GIS attributes. As an optional task, the team will develop hyperlinks in the GIS for the as -built drawings to allow quick and easy review of GIS features against their source documentation. The team will work with the City to identify the best approach to host the as -built drawings either on City servers or an external database that provides the
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CITY OF PLACENTIA M CITYWIDE STORM DRAIN MASTER PLAN UPDATE most flexibility. Should the City choses to move forward with this option task, the team will provide a separate scope and fee.
Once the base GIS data has been updated and properly attributed, Dudek will produce hard copy maps of the storm drain system (including backbone and non -backbone facilities) at a scale that balances need and usability. Point features on the maps will include, but are not limited to, inlets, catch basins, clean outs, outfalls, and best management practices (BMPs). Line features will include above ground and below ground conveyance facilities. For below ground conveyance facilities, the team will collaborate with the City to identify a format for the maps that allows labeling of the diameter, material, and length of pipe and culvert segments. An ESRI File Geodatabase will be provided with the hardcopy maps that contains the storm drain GIS layers and associated metadata.
Assumptions: All necessary data is readily available in order to digitize new storm drain facilities and update missing attributes for existing GIS facilities. Assumes 40 as -built sheets will be digitized for the backbone system. Assumes as - built sheets will be provided in an electronic format (e.g. PDF, JPG, CAD, GIS).
Deliverable:
1. One (1) draft of the base GIS maps in digital format
2. One (1) final digital copy and two (2) hardcopies of the final maps, bound in 11" x 17" format
3. ESRI File Geodatabase of storm drain layers
Task 6: Storm Drain Master Plan Report
Michael Baker will provide engineering services for the compilation of a SDMP Report to support the proposed hydrologic analysis and recommended drainage facilities. The report will serve as the technical documentation for the preliminary engineering design and selection of the recommended watershed improvements. It will include an executive summary addressing key points, the background for the watershed investigation, hydrologic modeling, hydraulic analysis, alternatives analysis, storm drain design and sizing, and flood protection requirements. This document will serve to reference the design assumptions, guidelines, and criteria developed for the project.
Task 6.1: Draft Report Storm Drain Master Plan Report
The Draft SDMP Report will also serve as the initial engineering submittal package for the facility for review by the City.
The engineering analysis and associated documentation will include hydrology analysis, watershed evaluation, existing systems hydraulic capacity, required systems hydraulics, and facility construction costs.
Deliverable:
1. Draft report in Microsoft Word and PDF format
Task 6.2: Final Report Storm Drain Master Plan Report
A final report will be prepared which incorporates comments and modifications from the draft review(s) by the City. The report will include an executive summary section addressing the key points of the report. A copy of all files will also be provided electronically.
Deliverable:
1. Signed copies of final report
2. Electronic Microsoft Word and PDF submittal
ILIII�11FF1.:1LIhG.
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CITY OF PLACENTIA E CITYWIDE STORM DRAIN MASTER PI AN UPDATE Task 7: Project Management and Meeting
Task 7.1- Project Meetings and Coordination.
Michael Baker will manage project duties for the full project to provide a cost-efficient, quality process. Our staff will provide a suite of disciplines to effectively coordinate and communicate leading to project approval. We will proactively manage the project and act as an extension of City staff. In order to do so we will actively engage City staff to keep them up to date on project issues/needs/status. We will maintain a project schedule. We will provide meeting leadership and schedule regular progress meetings with the City and prepare a meeting agenda and maintain meeting minutes with action item tracking.
PROGRESS REPORTS
Michael Baker will provide monthly progress reports for the duration of each infrastructure management task. Michael Baker will submit a Progress Report summarizing all work progress, schedule progress, and billings to date. The report will also address potential problems that may delay achieving the project milestones, recommend how to avert such problems, and take corrective action.
Task 7.2 - Project Management Plan (PMP)
The Michael Baker team will use a proven Project Management Plan (PMP) to deliver a quality, on-time, and on -budget project to the City. This PMP is used on each Michael Baker project and is tailored to client needs and project complexity. The PMP allows the project manager to monitor schedule and budget, provide the planned effort for project production, QC and assurance, develop action plans to address variances, and assure the completion as planned.
Task 7.3 - QA/QC
The Michael Baker Team employs a robust Quality Assurance (QA/QC) Program. This program is a continuous process used not just at project milestones, but also on a daily basis as work flows from desk to desk, discipline to discipline, and from consultant to client. Michael Baker utilizes this QA/QC Program on each and every project undertaken to ensure that a high-quality product is delivered on schedule and within budget.
The Michael Baker QA/QC Manager, Tim Muli, will implement and maintain the QA/QC Program throughout the project stages. The QA/QC Program will include:
• Review of the modeling approach
• Back -checking of the documents prior to all submittals • Documenting all review comments and responses
• Evaluation of recommendation constructability
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CITY OF PLACENTIA r CITYWIDE STORM DRAIN MASTER PI AN UPDATF Task 8: GIS Layer Development Non -Backbone Facilities
This task will locate and add new facilities not part of the backbone system and will be built off the GIS storm drain facility layers developed under Task 5. City record data and other resources collected during Task 1 and Task 5 will be used to identify and build out an up-to-date network of non -backbone storm drain facilities.
As will be done for Task 5, Dudek will utilize industry best practices to review, digitize, and process additions made to the GIS layers for the non -backbone facilities. Dudek will work closely with City Engineers to ensure all new features and/or attributes meeting City GIS standards. Final GIS layers provided under this task will identify both City and County facilities and will be included on the new GIS base maps developed under Task 5.
Assumptions: All necessary data is readily available in order to digitize new storm drain facilities and update missing attributes for existing GIS facilities. Assumes 60 as -built sheets will be digitized for non -backbone facilities. Assumes field data will be collected as part of Task 1.
Deliverables:
1. One (1) draft and one (1) final ESRI File Geodatabase of storm drain layers Task 9: Strom Drain Development Impact Fee Study
The SDMP Update will be the foundation for establishing an updated storm drain development impact fee in accordance with the requirements of the Mitigation Fee Act (Gov. Code §66000 et. seq.). Michael Baker will develop a reasonable relationship between the fee charged and the purpose for which it is charged. At the same time, Michael Baker will review future facilities along with existing assets to establish a nexus between new development and the new or expanded facilities to accommodate such development. Within this "rational nexus" test, the study will also identify the cost of those new or expanded facilities needed to accommodate growth, and the appropriate apportionment of cost to new development in relationship to the benefits reasonably received. Michael Baker will determine the portion of the master planned facilities that are attributable to growth, such that the portion of projects not attributable to growth can be excluded from the development impact fee. Our storm and flood control engineers will be responsible for reviewing each MPD project and developing a rational basis for the proportion of the project attributable to growth.
Deliverable:
1. Draft and Final storm drain development Impact Fee Study
ADDITIONAL OPTIONAL SERVICES
Task A: Research Grant Opportunities
Michael Baker will research various Federal and State grant opportunities available to fund the storm drain improvements designed to address flooding and address additional project benefits. Our team will utilize strategies used in past grant successes throughout this analysis to increase the City's potential to receive grant funding. Research and strategies will also include looking at transportation grants to supplement the current Community Facilities Districts funds.
RESPONSIBILITIES OF THE CITY
The City will be responsible for providing the following data and committing to the review times in the proposed schedule in order to meet the seven-month project delivery schedule.
1. Existing GIS data at NTP
2. Existing Storm Drain AutoCAD data at NTP
3. Digital input and output H&H files from the 2001 MPD at NTP 11N1N:IR1IN.%1Ir�
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CITY OF PLACENTIA • CITYWIDE STORM DRAIN MASTER PLAN UPDATE
PROJECT CONTROLS
The control of project costs is an important element on every project. Early identification of potential project costs that will affect the established budget are closely monitored. Strict adherence to the original scope of work and initial cost budget can be achieved through timely and continuous communications among the consultant and City staff. This monitoring is accomplished easily through Michael Baker's Oracle management system. Michael Baker's Project Controls Specialist will assist the Project Manager with cost controls. This system also provides the Project Manager with accurate and timely invoices. Invoices are initiated the first week of the month and are reviewed by the Project Manager for accuracy. The invoices are then sent out on the 15th of each month. We will commit to the City that we will not work on tasks that are not included in the contract scope of work with our approval from the City and authorization for additional funding for additional services and an authorization to proceed. In our experience, adhering to this commitment avoids confusion and cost overruns.
SCHEDULE CONTROLS
Michael Baker's process for on-time schedule delivery includes:
• Entering the complete schedule requirements into our Oracle management system. The system is an "active" alerting system that sends notices to managers when elements of projects are not within expected limits. The schedule is then monitored by the Project Manager, staff associated with the project, and upper management within Michael Baker.
• Defining critical path items (both internally for Michael Baker and as received by the City). These items include points of interface and coordination, as well as interim and final deadlines. The critical path serves as a tool to assist the Project Manager in controlling the progress of the work and changes that may have an impact on the project schedule.
Michael Baker Project Managers promote and maintain a sense of urgency with their project team to ensure the team's focus on the project schedule and cost is paramount.
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0 !Tidk Name
1 Notice to Proceed
2 Task 1: Field Investigation and Document Review
3 Field Investigation
4 Document Review
S City Review
6 Task 2: Hydraulic/Hydrologic Modeling
7 Watershed Delineation
6 Exisitng Hydrology Study (AES Modeling)
9 Hydrology Map
10 City Review
11 Task 3: Capacity Study
12 Existing Condition WSPG Modeling
13 Capacity Analysis and Hydraulic Deficiency Identification 14 Street Flooded Width Calculations
15 Deficiency Removal and Altematives Formulation
16 Project Prioritization Matrix and Exhibit
17 2D Modeling (5 locations)
18 City Review
19 Task 4: Cost Estimating and Analysis
20 Quantity and Cost Estimate
21 City Review
22 Task 5: GIS Update
23 New Backbone As -Built Digitizing
24 Existing GIS Attribution
25 Base GIS Maps
26 Task 6: Storm Drain Master Plan Report
27 Draft Report Storm Drain Master Plan Report
26 Final Report Storm Drain Master Plan Report
29 City Review
30 Task 7: Project Management and Meetings
31 Project Meetings and Coordination
32 Project Management Plan (PMP)
33 QA/QC
34 Task 8: GIS Layer Development Non -Backbone Facilities 35 Non Backbone As -Built Digitizing
36 Existing GIS Attribution (Non Backbone)
Task
Project: Placentia SDMP Update Split
Date: Wed 11/17/21 Milestone
Summary
Project Summary
Inactive Task
• Inactive Milestone
. Inactive Summary
Duration Start
1 day
4 wks
3 wks
4 wks
2 wks
2 mons
4 wks
2 wks
1 wk
2 wks
Project Summary Schedule
SDMP Update
City of Placentia
Finish •, 727.
Mon 1/3/22
Mon 1/3/22
Mon 1/24/22
Mon 1/17/22
Mon 2/14/22
Mon 2/28/22
Mon 2/28/22
Mon 3/28/22
Mon 4/4/22
Mon 4/11/22
3.5 mons Mon 4/11/22
3 wks Mon 4/11/22
2 wks Mon 5/2/22
3 wks Mon 5/2/22
2 wks Mon 5/23/22
2 wks Mon 6/6/22
4 wks Mon 6/6/22
2 wks Mon 7/4/22
1 mon Mon 7/18/22
2 wks Mon 7/18/22
2 wks Mon 8/1/22
1.25 mon: Mon 1/17/22
2 wks Mon 1/17/22
3 wks Mon 1/31/22
2 wks Mon 1/31/22
2.6 mons Thu 7/21/22
5 wks Mon 8/15/22
2 wks Mon 9/19/22
2 wks Thu 7/21/22
10 mons Tue 1/4/22
10 mons Tue 1/4/22
1 wk Tue 1/4/22
10 mons Tue 1/4/22
1.5 mons Mon 1/17/22
2 wks Mon 1/17/22
1 mon Mon 1/31/22
Mon 1/3/22
Fri 1/28/22
Fri 2/11/22
Fri 2/11/22
Fri 2/25/22
Fri 4/22/22
Fri 3/25/22
Fri 4/8/22
Fri 4/8/22
Fri 4/22/22
Fri 7/15/22
Fri 4/29/22
Fri 5/13/22
Fri 5/20/22
Fri 6/3/22
Fri 6/17/22
Fri 7/1/22
Fri 7/15/22
Fri 8/12/22
Fri 7/29/22
Fri 8/12/22
Fri 2/18/22
Fri 1/28/22
Fri 2/18/22
Fri 2/11/22
Fri 9/30/22
Fri 9/16/22
Fri 9/30/22
Wed 8/3/22
Mon 10/10/22
Mon 10/10/22
Mon 1/10/22 tEll
Tue 10/11/22 t
Fri 2/25/22
Fri 1/28/22
Fri 2/25/22
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EXHIBIT A
CITY OF PLACENTIA ■ CITYwIDF STORM DRAIN MASTER PLAN UPDATE
8. REQUIRED PROPOSAL STATEMENTS
1. Michael Baker will perform the services and adhere to the requirements described in this RFP, including Addendum #1 dated November 4, 2021.
2. Michael Baker understands that subsequent to award of this RFP, all or part of any submittal may be released to any person or firm who may request it, as prescribed by the State of California Public Records Act. No portion of this proposal is proprietary.
3. Michael Baker is committed to providing the most qualified individuals with experience and any staff substitute will be communicated and approved by the City.
4. Michael Baker declares there are no Conflicts of Interest in submitting this proposal.
5. Michael Baker declares there has been no Collusion with other firms in submitting this proposal.
6. Michael Baker has reviewed the sample contract, including the insurance and indemnification terms and can fulfil the requirements except as explained under Proposed Exceptions.
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CITY OFPLACENTIA ■ CITYWIDE STORM GRAIN MASTER PI AN UPDATE
9. EXCEPTIONS
Section 4.2 (Notice of Termination) - Because terms in the contract have been identified as being outside the control of the professional, and the standard of care must apply to this section as well, modification of the first sentence in paragraph two is requested to: "If the Consultant defaults in the performance of any of the material terms or conditions of this Agreement, it shall have ten (10) days after service upon it of written notice of such default in which to cure the default, including for performance of services, to be within the Standard of Care.
Section 5.0 (Insurance) - We can meet the types and limits of insurance required, but wish to explain certain coverage elements not available as follows:
Section 5.1- Modification of the term "admitted" to "admitted or authorized" is requested. Surplus lines carriers such as Lloyds of London are not admitted in any US state, but are are authorized in each state to sell their lines of insurance.
Section 5.1 (d) - Modification of the first sentence is requested to change "combined single limits, per occurrence" to "per claim". Additionally removal of the second sentence is requested. Professional liability for the design professional firm comes only a a per claim basis and does not contain any contractual liability coverage. This is because the policy covers the policy -holder against negligence in the performance of professional services, regardless of the existence of a contract. Section 5.2 (b) - The opening paragraph requires certain wording be in the policy or provided by endorsement to the policy. Under Subparagraph (b), this wording is not available as policy wording or endorsement wording, as major carriers will provide advance notice only for cancellation, and not for reduction in coverage or changes in deductibles. We are willing to provide this notice as inferred by the word "Consultant", but this wording cannot be provided in an endorsement, or even on the certificate of insurance, as the broker cannot make a representation on behalf of the carrier regarding the professionals agreement to provide "immediate written notice" Please note that our carriers will provide a 30 -day advance notice in the event they cancel any policy. For this reason, it is requested that the end of Subparagraph (b) state" City acknowledges that this Section "(b)" cannot be provided in an endorsement from the carrier, nor is this policy -wording."
Section 6.8 (Indemnification and Hold Harmless) - We will be responsible for any errors on our part, but due to the insurance commercially available to the design professional firm, the addition of the following paragraph is requested to make the clause more insurable, which is in the best interests of both parties: ""Notwithstanding the foregoing or any other provision to the contrary, Consultant shall not be required to provide a defense to the City for claims of a professional nature as defined in Consultant's professional liability policy except that this shall not affect the Consultant's obligation to pay reasonable attorney's fees as part of Consultant's indemnity obligation to the City, nor shall it affect Consultant's duty to defend the City if such a defense is available under any of Consultant's other insurance policies."
Addition of the following clause is requested to further address circumstances outside of the professional's control:
Section 6.27. Waiver of Conseuuential Damaaes. Neither party shall have any claim or right against the other, whether in contract, warranty, tort (including negligence), strict liability or otherwise, for any special, indirect, incidental, or consequential damages of any kind or nature whatsoever, such as but not limited to loss of revenue, loss of profits on revenue, loss of customers or contracts, loss of use of equipment or loss of data, work interruption, increased cost of work or cost of any financing, howsoever caused, even if same were reasonably foreseeable." pikIk,Irw■=r114111
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CITY OF PLACENTIA ■ CITYWIDE STORM GRAIN MASTER PLAN UPDATE
10. RESOURCE ALLOCATION AND COST PROPOSAL (Separate Envelope) eijkaiaggagiaa
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EXHIBIT B
CERTIFICATES OF INSURANCE AND ENDORSEMENTS
15 Michael Baker International, Inc.
ATTACHMENT 1
Rev. 08/2017
I'ALLIED
. � i WORLD
ALLIED WORLD SURPLUS LINES INSURANCE COMPANY
1690 New Britain Ave., Suite 101, Farmington, CT 06032 Tel. (860) 284-1300 Fax (860) 284-1301
ARCHITECTS & ENGINEERS
PROFESSIONAL LIABILITY POLICY
POLICY NUMBER: 1 0312-4806
1 RENEWAL OF: 1 0312-4806 1
NOTICES
THIS IS A CLAIMS MADE AND REPORTED POLICY WHICH APPLIES ONLY TO CLAIMS FIRST
MADE DURING THE POLICY PERIOD AND REPORTED IN WRITING TO THE COMPANY PURSUANT TO THE TERMS OF THE POLICY. THE LIMIT OF LIABILITY WILL BE REDUCED AND MAY BE EXHAUSTED BY THE PAYMENT OF BOTH DAMAGES AND DEFENSE EXPENSES.
PLEASE READ THE ENTIRE POLICY CAREFULLY AND DISCUSS THE COVERAGE HEREUNDER WITH YOUR INSURANCE BROKER.
DECLARATIONS
ITEM 1 FIRST NAMED INSURED: Michael Baker International, LLC and Affiliates ADDRESS:
500 Grant Street Suite 5400
Pittsburgh, PA 15219
ITEM 2. POLICY PERIOD: Inception Date: August 30, 2021 Expiration Date: August 30, 2022 (12:01 a.m. Standard Time at the address stated in Item 1) ITEM 3. LIMITS OF INSURANCE:
A. Each Claim Limit $15,000,000
B. Policy Term Aggregate Limit: $15,000,000
ITEM 4. DEDUCTIBLE: Each Claim See Endorsement No. 25
ITEM 5. PREMIUM:
A. Total Premium:
B. Minimum Earned Premium at Inception:
ITEM 6. RETROACTIVE DATE: May 1, 1940
ITEM 7. OPTIONAL EXTENDED REPORTING PERIOD:
See Endorsement No. 9
AE 00001 00 (03/16) Page 1 of 2
ITEM 8. ADDRESS OF INSURER FOR NOTICES UNDER THIS POLICY:
A. Claim -Related Notices:
ALLIED WORLD SURPLUS LINES INSURANCE COMPANY
(c/o Allied World Assurance Company)
ATTN: CLAIMS DEPARTMENT
1690 New Britain Avenue
Farmington, CT 06032
or
noticeofloss�7a.awac. com
B. All Other Notices:
ALLIED WORLD SURPLUS LINES INSURANCE COMPANY
(c/o Allied World Assurance Company)
1690 New Britain Avenue
Farmington, CT 06032
ITEM 9. ENDORSEMENTS: As Per Schedule
This Policy is comprised of the Declarations Page, the policy form, the Schedules, the Application and endorsements.
In Witness Whereof, the Insurer has caused this Policy to be executed and attested. This Policy shall not be valid unless countersigned by a duly authorized representative of the Insurer. "t-
President
LPresident
AE 00001 00 (03/16) Page 2 of 2
1(ati.4
Asst. Secretary
AUTHORIZED REPRESENTATIVE
Policy No: 0312-4806
Name Insured: Michael Baker International, LLC and Affiliates Effective Date: August 30, 2021
12:01 A.M., Standard Time
SCHEDULE OF FORMS AND ENDORSEMENT
The following forms and endorsements are made a part of this Policy:
Endorsement
Number
1 2
3 4
5 6
Form # / Edition
AE 00001 00 (03/16)
AE 00007 00 (06/14)
AE 00013 00 (06/14)
AE 00015 00 (06/14)
AE 00031 00 (09/14)
AE 00032 00 (09/14)
AE 00037 00 (01/21)
7 AE 00038 00 (06/19)
8 AE 00039 00 (03/21)
9 AE 00040 00 (10/15)
10 AE 00056 00 (01/21)
11 AE 00045 00 (11/15)
12 MB Manu A (07/2019)
MB Manu B (07/2019)
13 14
15 MB Manu C (07/2019)
MB Manu D (07/2019)
16 MB Manu E (07/2019)
17 MB Manu F (07/2019)
Title
Architects and Engineers Professional Liability
Declarations
Deductible Gap Reimbursement
Reduced Deductible/Self-Insured Retention and
Indemnity Agreement
Professional Services Amendment
Amend Dishonest Acts Exclusion
Delete Exclusion
Covered Operations With Mold a€" Pollution
Coverage Endorsement; Separate Retroactive
Date
Privacy And Network Risk Coverage
Endorsement
Self -Insured Retention/Defense Provisions
Amendatory Endorsement
Amend Declarations; Extended Reporting Period
Options
Covered Operations - Pollution; Transportation
and Non -owned Disposal Site Coverage
Strategic Response Coverage
Advice of Cancellation To Entities Other Than
the Named Insured Limited to E -Mail
Notification
Amend Business Enterprise Exclusion
Amend Definition of Insured
Amend Definition of Predecessor in Interest
Amend Faulty Workmanship Exclusion
Amend Insured's Duties When There is a Claim
18 19
20 21
22 23
24 25
26 27
28 MB Manu G (07/2019)
MB Manu H (08/2020)
MB Manu I (07/2019)
MB Manu J (07/2019)
MB Manu K (07/2019)
MB Manu L (07/2019)
MB Manu M (07/2019)
MB Manu N (08/2020)
MB Manu 0 (08/2020)
MB Manu P (08/2020)
MB Manu Q (08/2020)
AE 00002 00 (03/16)
Amend Other Insurance Clause
Amend Products Exclusion
Amend Subrogation Clause
Broad Form Additional Insured Endorsement
Delete Definition of Construction Manager;
Amend Definition of Professional Services
Knowledge of a Claim or Circumstance
Mitigation Expense Coverage Endorsement
Add Retained Layer Self -Insured Retention
Additional Notice of Cancellation (Amendment of
Cancellation Condition)
Additional Insureds, for Wrongful Acts of
Insured
Mutual Selection of Defense Counsel
Architects and Engineers Professional Liability
Policy
Commercial Umbrella Liability Policy
Declarations
Insurance is provided by the company below.
American Guarantee and Liability Insurance Company
Policy Number: AUC 0532582-03
o
ZURICH
Renewal of Number: AUC 0532582-02
1. Named Insured: MICHAEL BAKER INTERNATIONAL, Producer: AON RISK SERVICES CENTRAL INC LLC
2. Mailing Address:
Email Address:
3. Policy Period:
500 GRANT ST
SUITE 5400
PITTSBURG, PA 15219
[email protected]
625 LIBERTY AVE FL 10
PITTSBURGH, PA 15222-3110
[email protected]
From: 08/30/2021 To: 08/30/2022
at 12:01 A.M. Standard Time at the address of the Named Insured.
4. Limits of Insurance:
5. Retained Limit:
A. $10,000,000
B. $10,000,000
C. $10,000,000
D. $250,000
$10,000
6. Policy Premium:
Advance Premium
Policy Minimum Earned Premium
Occurrence
Other Aggregate
Products/Completed Operations Aggregate
Casualty Business Crisis Aggregate Limit
Occurrence
7. Schedule of Underlying Insurance: See attached Schedule of Underlying Insurance
8. Endorsements Attached:
See attached Schedule of Forms and Endorsements
U-UMB-D-101-C CW (03/10)
Schedule of Forms and Endorsements
Policy No. Eff Date of Pol. Exp Date of Pol
AUC 0532582-03 08/30/2021 08/30/2022
Named Insured and Mailing Address:
MICHAEL BAKER INTERNATIONAL, LLC
500 GRANT ST
SUITE 5400
PITTSBURG, PA 15219
Eff. Date of End Producer
08/30/2021 15939000
Form Name
Important Notice - In Witness Clause
Disclosure of Important Information Relating to Terrorism Risk Insurance Act
Commercial Umbrella Liability Policy Declarations
Schedule of Underlying Insurance
Extended Schedule of Underlying Insurance
Commercial Umbrella Liability Policy
Certified Act of Terrorism Retained Amount - Coverage B Aircraft Products/Grounding Exclusion
Care, Custody Or Control Exclusion
Contractors Limitation Endorsement With Consolidated
(Wrap -Up) Insurance Program Excluded
Cross Suits Exclusion
Employee Benefits Liability Follow Form
Lead Exclusion
Occupational Disease Exclusion
Personal and Advertising Injury Follow Form
Professional Liability Exclusion
Radioactive Matter Exclusion
Notice of Occurrence Endorsement
0 ZURICH®
Add'I Prem.
Producer:
AON RISK SERVICES CENTRAL INC
625 LIBERTY AVE FL 10
PITTSBURGH, PA 15222-3110
Return Prem.
Form Number Edition Date
U -GU -319-F CW (01/09)
U -GU -630-E CW (01/20)
U-UMB-D-101-C CW (03/10)
U-UMB-105-A CW (07/99)
U-UMB-106-A CW (07/99)
U-UMB-103-C CW (03/10)
U-UMB-406-D CW (01/15)
U-UMB-111-B CW (07/03)
U-UMB-129-B CW (07/03)
U-UMB-134-D CW (01/14)
U-UMB-141-A CW (07/99)
U-UMB-167-B CW (07/03)
U-UMB-193-A CW (07/99)
U-UMB-210-B CW (03/10)
U-UMB-217-A CW (07/99)
U-UMB-228-D CW (01/14)
U-UMB-236-B CW (02/09)
U-UMB-384-B CW (03/10)
U-UMB-104-A CW (07/99)
Fungus or Bacteria Exclusion U-UMB-385-C CW (07/19)
Designated Work Exclusion U-UMB-424-A CW (07/03)
Silica or Silica Mixed Dust Exclusion U-UMB-488-A CW (06/04) Total Pollution Exclusion U-UMB-524-B CW (03/10)
Designated Operations Exclusion - Residential U-UMB-616-A CW (04/08) Access Or Disclosure Of Confidential Or Personal U-UMB-920-A CW (01/15) Information And Data -Related Liability Exclusion
Sanctions Exclusion Endorsement U -GU -1191-A CW (03/15) Pennsylvania Cancellation and Nonrenewal U-UMB-319-B PA (04/10) Exclusion -Recording And Distribution Of Material Or U-UMB-525-F CW (01/14) Information In Violation Of Law
Umbrella Amendatory Endorsement U-UMB-906-A CW (01/14)
Cap on Losses From Certified Acts of Terrorism U -GU -767-B CW (01/15) U-UMB-104-A CW (07/99)