PLACENTIA
Rich Heritage, Bright Future
Placentia Public Safety Facility
35% Design Package Review
March 1, 2022
Public Safety Center
Project Goals
• City owns, not rents a critical public safety facility and service center • City -owned facility not subject to rent increases or potentially sold • Ownership provides a long-term General Fund cost savings; pro forma extends beyond 30 years as this is a permanent City facility • Construct a high-quality and professional facility
• Provides necessary new off-site storage capacity for City departments
• Creates off-site classroom/training space for City departments as well as joint training space opportunities with other agencies • Shooting range reduces police department overtime & range costs
Background
• City currently leases 30,000 SF facility to house evidence and property collected by the Placentia Police Department
• Facility is in overall fair to poor condition, has flooded on numerous occasions due to heavy rains and requires extensive renovation and new evidence refrigeration units
• Lease and electricity costs range from $181,838 in FY 2021-22 to a $372,000 General Fund obligation in FY 2050-51
• City currently pays $7,500 annually for use of shooting range plus $15,000 in associated overtime costs
• New facility will have a minimum 80 -year useful service life iar,rerom
rI
ATTACHMENT 3
3 Project Concept Timeline
• December 1, 2020: City Council presented with options to finance and construct a new public safety facility to house property and evidence, as well as the Placentia Public Safety Communications Center and a subterranean shooting range
• Council selected a preferred project option and directed Staff to proceed with Geotechnical Analysis and Phase 1 Environmental Assessment (completed)
• April 6, 2021: Staff returned to City Council to advise that after further analysis the project cost estimate of $5.8 million presented in December was too low and new project alternatives and updated cost estimates were provided to the City Council for its consideration
City Council selected a preferred project alternative and directed staff to procure professional architectural and engineering consulting services to develop a 35% complete design package and needs assessment along with a more refined project cost estimate
PLACENTIA
Rich Heritage, Bright Future
April 2021 Council Approved Alternative
(17,768 SF)
• Construct 7,454 SF 1st and full 2"d floor (no basement, at -grade 2,860 SF shooting range)
• $8,353,601 Project cost estimate for design,
CM/inspection and construction
April 2021 —January 2022
• Consultant services procured through competitive
process
• 35% complete design package completed
Much more refined and detailed plans, needs assessment
and site plan/field survey and preliminary engineering, and construction cost estimate
• The CPI grew by an additional 5.7%, the CCI by an
additional 5.96% and overall inflation grew by 5.28%
over this same time period
Material shortages, supply chain bottlenecks,
unprecedented demand, labor shortages
ATTACHMENT 3
6 Design Team
• PBK Team was the top-ranked firm out of eight (8)
proposals received for this project
• PBK has completed numerous public safety facilities
throughout the State and their design team includes
subconsultants with extensive experience with public
safety facilities as well
San Diego CHP Headquarters
Newport Beach PD Station Remodel
Orange Fire Department Fire Station 1/Headquarters
City of Commerce EOC
Escondido Police and Fire Facility
ATTACHMENT 3
7 Original Program Spaces
5,400 SF Property & Evidence
2,700 SF Emergency Comm Center
1,900 SF Training Center
2,000 SF Staff Offices
;L 1114001111 RMICE
S':
IIFN
W'OMCN'-
PRFAK
1 OPEN
OFFICE
BOOKINC.
LOCKERS
EMERGENCY
COMM.
CENTER
'I
L1
OFFICE
OFFICE
p ROOM
SERVER VI . —17 _ ;�
1 ROOM n �^"�'f
�wa
f 1{^iI u MEN
ii�lilw,' u U
O O
CONFERENCE
ROOM
FNIflf-W:F min
FHUPtRIT
STORACE
OFFICE
OFFICE
2 r
BROW
ROM
- -I--,
�!7I7lrll,'
OFFICE
TRAINING
ROOM
r�
CUBICLE ROWS
TRAINING
ROOM 2
2,000 SF Lockers/Restrooms/Support
1,000 SF Circulation/Corridors
15,000 SF Total
3,000 SF Shooting Range
18,000 SF Total
ATTACHMENT 3
8 PBK Design Process
• Reviewed facility program needs and met with end users to obtain their input and design criteria
• Toured Placentia and Westminster PD Evidence Storage
Operations
• Developed various plan/site options and cost estimates • City Council Ad-hoc, staff and the PBK team held several design charettes to refine and value engineer the various design options Considerations Impacting Project Costs
• Building Material Shortages and long lead ordering times • Fewer Contractors/subs available to bid projects with huge bid -ready backlog
• Inflation and unprecedented cost for goods and fuel
• Essential Facility Buildings have more stringent design standards increasing construction costs by as much as
25%
ATTACHMENT 3
9 Essential Services Act
California Building Code
• Building capable of resisting greatest seismic forces anticipated • Minimize fire hazards
• Redundant Power/Communications/Support Systems to allow for continual operation after earthquake, natural disaster or civil unrest to allow police and fire to provide essential emergency services to the community
• Can add up to an additional 25% in construction costs • Includes additional redundant system requirements such as emergency back-up generators, redundant communication
system hardware, seismic design factor is higher — on par with hospitals
Value Engineering Process
• Goal of the value engineering process was to identify creative alternatives to reduce project costs where possible
• PBK worked with the Council Ad -Hoc and Staff to further refine project design parameters, seek out alternative materials and building construction types, and refined floor spaces to ensure City builds what it needs today and will need in the future • Two (2) additional lower cost scaled-back project options were developed as part of the value engineering process
• PBK team analyzed the use of a Butler Building system for the non-essential facility components of the project
• Value engineering process yielded a $2 million project cost savings
Butler Buildings
41Q3LIrLE'
For a century, Butler has been
manufacturing inexpensive, time
efficient commercial metal buildings,
energy efficient thermally insulated
wall and roof systems in a multitude
of sizes, forms and colors available
to meet most specifications
Stanchion
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Project Options
•
Project Option 1
Emergency
Comm Center -1L717C
Second Floor
5.4..
L)-
vsowas
1.0.11 141
25 Yard Shooting Range
0 'C:i '--:
ng/ Tralning/Conference
Center
i
C _t G .} C!
� wn��•v
property d
-0 Evldense Storage
:
1 ,w.4.4.1w
.0„tr
V.441.44.
4,340 SF CMU First Floor
6,620 SF CMU Second Floor
5,265 SF Butler Building
2,560 SF CMU Gun Range
18,805 SF Total
Option 1
Cost Estimate: $11,417,165
(does not include final A&E
design costs)
LOUT
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CMU CONS7HUCT1QN
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0.220.[.
BUTLER STEEL
tl ILOING
1 -
ATTACHMENT 3
W rrrrpwe q
IICCIRICAI
ROOM
.GE•
IS
Project Option 2
25 Yard Shooting Range
RUMP
ROOM
135•I
12 -EKE
ISO
mergency
rjComm Center
-1;cr ;,7-i CO. O f'j
-; R {
Ground Floor
.V
•
107▪ 7rk
7,0
KLn[I
_ Lt Property &
' Evidence Storage
� �. - E ENGE
/E4(Li RO El51NG0
7 ,7
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i 4
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t mE • E \
•', r1Er" I 1 1110
CONVENTIONAL I OAPauagi uk. .
OAP CONSr� aUILAYNG
LARGE
EVIDENCE
DROP-OFF
7.0 0
1 FINX 10
ANCE
STORAGE BIN
kLO
PUBLIC WORTS
STORAGE BIN
]0x10
DFVFIOPMEN1 SERVICES
STORAGE IUM
m ILID
POLICE RN STORAGE4000IVN
.11,X1 lvdl.rMl
STORAGE BIN
bk 10
EVIDENCE
STORAGE NN
4,555 SF CMU Main Building
5,265 SF Butler Building
2,580 SF Gun Range
12,400 SF Total
Option 2 Project Cost Estimate:
$7,396,560 (Does not include final A&E
design costs)
15 fax
EVIDENCE
STORAGE BIN
SIL X 10
EVIDENCE
STORAGE BIN
Project Option 3
ELECTRICAL
ROOM
209 sl
•r:4
—T.—ft...
'11..,:f-, .A. •--/1-"" ,..
-VC/I 07- 1,7'71
1, Eiffirgillei. .
Comm Center : --,
•
STORAGE
15,10
AL•—)- p
1 ,22a50,1th
-
OFFICE
2240
HALLWAY
L01190
—Bett:0110-- 1.11 !
1370 ct
HOMICIDE
.201 1 ,.,0.1! tiARIBB...,...7!
"sRTo
ROOM
1240 200 Kr
y
VIEWING 1
1220
SECUR11
71 SO sl Cl/R/PIT. 1::"4-41
STORAGE SMAZ
Ground Floor
B4BAK ROOM
211
e'•
! l'"
•00100?
0R`,
PA110 c
L
PROP
STORAGE
----------
177 ------ —71
-
-----
" Property &
-0- - Evidence Storage
hrL,mera
—
PA4 EACIF r
0 slog st
. el
p—pr
' . L., MEZZINE ABOVE
1 300 sl
ed‘FIX:B
OFFICE
154
: 0E1*U 1
'L.
•`•,, -I- ,..'1 ..A!
• ,.•
CONVENVONAL ! swan SrrEL
CMU CONSTRUCTION t 8U!LDiNG
4,555 SF CMU Main Building
5,265 SF Butler Building
9,820 SF Total
Option 3 Project Cost Estimate:
$5,422,493 (Does not include final
A&E design costs)
LARGE
EVIDENCE
DROP-OFF
758 71
2040
FINANCE
STORAGE BIN
2000
PUBLIC WORKS
STORAGE BIN
20 X 10
DEVELOPMENT SERVICES
STORAGE BIN
20 X 10
POLICE DEPARTMENT
STORAGE BILI
20 X 10
POLICE DEPARTMENT
STORAGE BIN
208 10
EVIDENCE
STORAGE BIN
20 X 10
EVIDENCE
STORAGE BIN
20 X 10
EVIDENCE
STORAGE BIN
1 ATTACHMENT 3
16 Building Elevations: 2 -Story
Option 1
V .A61H17A
All4.IKA till
ATTACHMENT 3
17 Building Elevations: Single Story
Options 2 & 3
1 Top View: South Elevation
Lower Left: West View
ATTACHMENT 3
18 3D Video of Option 1 Rendering
ATTACHMENT 3
19 3D Video of Option 2&3 Rendering
0 Value -Added Benefits
• New facility provides additional support spaces for ongoing and expanded City operations
Office, conference/training and storage space space at City Hall and the police station is currently maxed out
Organization has outgrown this 50 -year-old facility
Project will provide a modern facility that will provide new expanded spaces for joint departmental operations (PD, FD, PW) as well as planning and coordination space for specialized, major public safety operations
New training/conference room can also be used as the City's EOC, freeing up space at City Hall for additional uses
• New facility will provide space for regional training seminars City employees will benefit from by hosting these locally — City's local hotel infrastructure further supports large-scale training programs • New facility creates potential new revenue source in shooting range rental fees, classroom/conference room rental fees
Option
Option 1-18,805 SF
(City Council Ad -Hoc
Committee
Recommended Option)
Option 2 — 12,400 SF
Option 3 — 9,820 SF
Project Option Summary
Features
Full 1st and 2nd Floors,
shooting range,
traditional CMU and
Butler Building
construction
Full single floor,
traditional CMU, Butler
Building, shooting range
Full single floor,
traditional CMU, Butler
Building, no shooting
35% Design Construction
Cost Estimate
$11,417,165
$7,396,560
$5,422,493
Project Cost Estimate
w/30 -Year Debt Service
(100% of Project
Financed)
$19,509,100
$12,737,250
ATTACHMENT 3
9,405,750
Recommended Actions
1. Receive and file the presentation
2. Approve Amendment No. 1 to the Professional Services Agreement with PBK increasing their work scope and fee and direct Staff to complete the architectural and engineering design effort to a fully permitted, 100% complete level project design for the City Council Ad-hoc recommended project option
3. Authorize the City Administrator to approve contract change orders up to 10% or $51,350 of the professional services agreement amount
4. Direct staff to prepare a project funding strategy and return to the City Council within 1 year to present a proposed project funding package
5. Direct staff to negotiate a month-to-month lease extension for the City's rented evidence storage facility.
PLACEN TIA
Rich Heritage, Bright Future
Next Steps & Timeline
March 1, 2022: City Council review and consideration of 35% project design package and policy direction to staff
March 2022 —August 2022: A&E final design completed assuming City Council decides to advance the project through the final design stage March 2022 — December 2022: Identify all potential external funding sources; submit grant applications under any applicable grant programs January/February 2023: Staff presents proposed project financing plan for City Council consideration and further policy direction
Questions?
PLACENTIA
Rich Heritage, Bright Future
ATTACHMENT 3
25