Regular Meeting Agenda
March 15, 2022
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
SPECIAL PROCEDURES NOTICE
On March 4, 2020, pursuant to California Government Code Section 8625, Governor Newsom declared a State of Emergency as a result of the threat of the COVID-19 virus.
On September 17, 2021, Governor Newsom signed AB 361, which went into immediate effect as urgency legislation. AB 361 added subsection (e) to Section 54953 to authorize legislative bodies to conduct remote meetings provided the legislative body makes specified findings. As of February 9, 2022 it was reported that the COVID-19 pandemic had killed more than 81,811 Californians. Social distancing measures decrease the chance of the spread of COVID-19.
Given the health risks associated with COVID-19, please be advised that while the City Council Chambers are open to the public, some or all of the Placentia City Council Members may attend this meeting via teleconference. Those locations are not listed on the agenda and are not accessible to the public.
How to Observe the Meeting
To maximize public safety while maintaining transparency and public access, in addition to being open to the public, all City Council meetings are available to view live on AT&T U -verse (Channel 99), Spectrum (Channel 3), and online at www.placentia.ora/pcty .
How to Submit Public Comment
Members of the public may provide public comment in person or comments may be sent for City Council consideration by email to the City Clerk at citvclerk(c�placentia.ora. Please limit submitted comments to 200 words or less. Comments received before or during a Council meeting, until the close of the Oral Communications portion of the agenda, may not be read during the City Council meeting but will be summarized in the public record and are subject to the regular time limitations per speaker. Longer submittals will be included in the public record. If you are unable to provide your comments in writing, please contact the City Clerk's Office for assistance at (714) 993-8231.
Americans with Disabilities Act Accommodation
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at citvclerk(ftlacentia.ora or by calling (714) 993- 8231. Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility while maintaining public safety. (28 CFR 35.102.35.104 ADA Title II)
Until further notice the City will implement the guidelines of the California Department of Public Health regarding social distancing.
The City of Placentia thanks you in advance for taking all precautions to prevent the spread of the COVID- 19 virus.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, March 15, 2022 Page 1 of 8
Mayor Rhonda Shader
District 1
Mayor Pro Tem Chad P. Wanke
District 4
Craig S. Green
Councilmember
District 2
Ward L. Smith
Councilmember
District 5
Jeremy B. Yamaguchi
Councilmember
District 3
Robert S. McKinnell
City Clerk
Kevin A. Larson
City Treasurer
Damien R. Arrula
City Administrator
Christian L. Bettenhausen
City Attorney
City of Placentia
401 E. Chapman Avenue
Placentia, CA 92870
Phone: (714) 993-8117
Fax: (714) 961-0283
Email:
[email protected]
Website: www.placentia.org
Regular Meeting Agenda
March 15, 2022
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
Mias7a vStatement
City Cawnc;./ is- committed/to- keep &n g, Placentia a pleas ant place/ by prov14,14V,asafe/ fuw4GLy atwwspher&, Sup eriorpul service/1,- art& pallcle/k that promote/ the/ h .cststandcwd%of co-vwmw ty life/.
Vi4iovvStatement
The/ City of Placevit a-' will/ n-t.vitc n/ a 1/ open, honcst, repo -waive, and/ Lvvvovat.ve gaverwvnent that delivers' qual,;,ty services- ivw a fair an,d/ equitable/ mean rater while. opt�n - aNatila-Me resources Copies of all agenda materials are available for public review in the Office of the City Clerk, online at www.placentia.org , and at the Placentia Library Reference Desk.
Persons who have questions concerning any agenda item may call the City Clerk's Office, (714) 993-8231, to make inquiry concerning the nature of the item described on the agenda.
Procedures for Addressina the Council/Board Members
Any person who wishes to speak regarding an item on the agenda or on a subject within the City's jurisdiction during the "Oral Communications" portion of the agenda should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE that portion of the agenda is called. Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak on a Public Hearing item should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE the item is called.
The Council and Board members encourage free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of an entire group. To encourage all views, the Council and Board discourage clapping, booing or shouts of approval or disagreement from the audience.
PLEASE SILENCE ALL PAGERS, CELL PHONES, AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL AND BOARD MEMBERS ARE IN SESSION.
Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (714) 993-8231.
Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility.
(28 CFR 35.102.35.104 ADA Title II)
In compliance with California Government Code § 54957.5, any writings or documents provided to a majority of the City Council regarding any item on this agenda that are not exempt from disclosure under the Public Records Act will be made available for public inspection at the City Clerk's Office at City Hall, 401 East Chapman Avenue, Placentia, during normal business hours.
Study Sessions are open to the public and held in the City Council Chambers or City Hall Community Room. Executive Sessions are held in the Council Caucus Room. While the public may be in attendance during oral announcements preceding Executive Sessions, Executive Sessions are not open to the public.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, March 15, 2022 Page 2 of 8
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA - CLOSED SESSION
March 15, 2022
5:30 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Green
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Shader
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.
1. Pursuant to Government Code Section 54956.8
CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property: 312 S. Melrose Street
Agency Negotiator: Damien R. Arrula, City Administrator Negotiating Party: Damien R. Arrula, City Administrator Under Negotiations: Price and Terms of Payment
2. Pursuant to Government Code Section 54956.8
CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property: 320 S. Walnut Avenue
Agency Negotiator: Damien R. Arrula, City Administrator Negotiating Party: Mission De Fe, Property Owner
Under Negotiations: Price and Terms of Payment
RECESS: The City Council and Boards of Directors will recess to their 7:00 p.m. Regular Meeting.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, March 15, 2022 Page 3 of 8
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA
March 15, 2022
7:00 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Green
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Shader
INVOCATION: Sterling Bennett
PLEDGE OF ALLEGIANCE: Placentia Veterans Advisory Committee Member Meredith Castillo PRESENTATIONS:
1. Presentation on Henry the Therapy Dog and Peer Support Crisis Comfort Canine Presenter: Steve Booth, Handler and Retired Orange County Sheriff's Deputy
2. Presentation on the Orange County Fourth District Health Fair Event on April 9, 2022 Presenter: Jesus Gaona Perez, Field Representative, Office of Chairman Doug Chaffee, Supervisor, Fourth District
CLOSED SESSION REPORT:
CITY ADMINISTRATOR REPORT:
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any agenda item, which is not a public hearing item, or on matters within the jurisdiction of the City Council and Boards of Directors. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
CITY COUNCIL/BOARD MEMBER COMMENTS:
1. CONSENT CALENDAR (Items 1.a. through 1.I.):
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any Member of the City Council and Boards of Directors or City Administrator may request an item be removed from the Consent Calendar for discussion. All items removed shall be considered immediately following action on the remaining items.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, March 15, 2022 Page 4 of 8
1.a.
Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
1.b. Minutes
Regular City Council Meeting: March 1, 2022
Recommended Action: Approve
1.c.
City Fiscal Year 2021-22 Register for March 15, 2022
Check Register
Fiscal Impact: $324,633.05
Electronic Disbursement Register
Fiscal Impact: $1,046,376.65
Recommended Action: It is recommended that the City Council:
1) Receive and file
1.d. Making the Legally Required Findings to Continue to Authorize the Conduct of Remote "Telephonic" Meetings during the State of Emergency Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Approve Resolution R-2022-12, a Resolution of the City Council of the City of Placentia, California, making the legally required findings to continue to authorize the conduct of remote "telephonic" meetings during the state of emergency.
1.e.
Second Reading of Ordinance No. 0-2022-02, Adjusting the Boundaries of the City Council Districts and Adopting a New Council District Map Based on the Results of the 2020 U.S. Census With the Adjusted Boundaries and Identification Number of Each Electoral District
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Waive full reading, by title only, and adopt Ordinance No. 0-2022-02, an Ordinance of the City Council of the City of Placentia, California, adjusting the boundaries of the City Council districts and adopting a new council district map based on the results of the 2020 U.S. Census with the adjusted boundaries and identification number of each electoral district.
1.f. Pre -annexation and Property Tax Exchange Agreement with the County of Orange for the Annexation of County "Hamer Island"
Fiscal Impact: Upon recordation of an approved annexation the City will receive half of the County's General Fund share of property tax revenue and all the Structural Fire Fund revenues collected from within "Hamer Island" amounting to approximately $131,873 per year as well as a one-time compensation from the County of Orange of $1,500,000 to be used for public improvements and maintenance projects.
Recommended Action: It is recommended that the City Council:
1) Adopt Resolution No. R-2022-13, a Resolution of the City Council of the City of Placentia, California, approving annexation and property tax exchange agreement for County unincorporated Hamer Island; and
2) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
1.g. Approval of Final Tract Map No. 19104 for the Development of an Approximate
5.6 Acre Site with 139 Residential Townhome Units Located at 443 and 455 Van Buren Street
Fiscal Impact: There is no fiscal impact associated with the recommended actions.
Recommended Action: It is recommended that the City Council:
1) Approve Final Tract Map No. 19104, subject to final review and approval by the County Surveyor; and
2) Accept the offers of easement dedication for emergency access, and accept the easement dedications for the Public Roadway and Utility improvements; and Placentia City Council/Successor Agency/ICDA/PPFA Agenda, March 15, 2022 Page 5 of 8
3) Authorize the Mayor and City Clerk to execute a Subdivision Improvement Agreement, in a form approved by the City Attorney for public improvements associated with Tract Map 19104; and
4) Authorize the City Clerk to sign Final Tract Map No. 19104.
1.h. Resolution Authorizing Temporary Suspension of Regulatory Ordinances Pertaining to the Operation of the Placentia Chamber of Commerce Jazz Festival Event Fundraiser on Munoz Athletic Field at Placentia Champions Sports Complex on Sunday, May 15, 2022, Pending Receipt of Approved Insurance Documents Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Approve an agreement in a form approved by the City Attorney with the Placentia Chamber of Commerce to host the Placentia Jazz Festival fundraising event on the Munoz Athletic Field at the Placentia Champions Sports Complex and authorize the City Administrator or designee to execute all applicable documents; and 2) Adopt Resolution R-2022-14, a Resolution of the City Council of the City of Placentia, California, authorizing the temporary suspension of Regulatory Ordinance Sections
23.76.050 and 10.28.010 of the Placentia Municipal Code for the operation of the Placentia Jazz Festival fundraising event on May 15, 2022, from 10:00 a.m. to 8:00 p.m. at the Placentia Champions Sports Complex located at 505 Jefferson Street.
1.i. Acceptance of Construction Work and Notice of Completion for the Renovation of the Koch Park Restrooms, CIP Project No. 7103
Fiscal Impact: Budget: $95,000.00 CIP Project Budget
Expense: $83,382.45 Construction Contract
$ 4,388.55 Retention Funds
Recommended Action: It is recommended that the City Council:
1) Accept the work performed by Garza Construction Inc. for the Koch Park interior restrooms project, CIP project No. 7103 in the amount of $87,771.00; and 2) Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk -Recorder's Office for the Project; and
3) Authorize the City Administrator to release retention funds in accordance with the terms of the contract.
1.j. Memorandum of Understanding with the Placentia Community Foundation for the Kraemer Memorial Park Fountain and Plaza Legacy Brick Program Fiscal Impact: There is no immediate fiscal impact associated with the recommended actions.
Recommended Action: It is recommended that the City Council:
1) Approve the draft Memorandum of Understanding between the City and the Placentia Community Foundation for a commemorative legacy brick program; and 2) Authorize the City Administrator to execute the Memorandum of Understanding in a form approved by the City Attorney.
1.k.
Resolution Amending the 2021-22 Position Allocation Plan Fiscal Impact: FY 2021-22 No anticipated fiscal impact
FY 2022-23 Estimated $540,971
Recommended Action: It is recommended that the City Council:
1) Adopt Resolution R-2022-15, a Resolution of the City Council of the City of Placentia, California amending the Position Allocation Plan for fiscal year 2021-22; and 2) Authorize the City Administrator and/or his designee, to execute all the necessary documents, in a form approved by the City Attorney.
2021 Housing Element Annual Progress Report
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Receive and file the 2021 Housing Element Annual Progress Report.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, March 15, 2022 Page 6 of 8
2. PUBLIC HEARING:
2.a. Continued Public Hearing Regarding General Plan Amendment No. GPA 2021-02, 2021-2029 Housing Element Update (Previously Incorrectly Referred to as GPA 2021-01)
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Reopen the continued public hearing concerning General Plan Amendment No. GPA 2021-02; and
2) Receive the staff report and Staff presentation, and consider all public testimony and Planning Commission recommendations; and
3) Adopt Resolution R-2022-16, a Resolution of the City Council of the City of Placentia, California, finding that adoption of the Housing Element update is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Section 15061(b)(3) and approving and adopting General Plan Amendment No. GPA 2021-02 (2021-2029 General Plan Housing Element Update.
3. REGULAR AGENDA:
3.a. Consideration of Options for Ongoing Outdoor Dining Permits and Extending Relaxation of Citywide Outdoor Regulations and On -Site Parking Requirements for Restaurants and Other Businesses and Considering an Extension of the West Santa Fe Avenue Street Closure
Fiscal Impact: Nominal expenditures related to Staff review of outdoor business and encroachment permits and working with participating businesses. Unknown revenue resulting from sales tax from restaurants serving more customers than typical occupancy standards.
Recommended Action: It is recommended that the City Council:
1) Receive the Staff Presentation and consider the creation of an administrative Use Permit (UP) process for existing businesses to expand operations outside (i.e. outdoor dining) and provide direction to Staff; and
2) Provide direction to Staff regarding the potential extension of both the Citywide Outdoor Dining program (expiring March 31, 2022) and the Old Town Placentia Street Closure (expiring June 30, 2022); and
3) If City Council chooses to extend the Citywide Outdoor Dining program and/or the Old Town Placentia Street Closure, direct the City Administrator, acting as the Director of Emergency Services, to extend one or both programs that are currently effective and set forth by Proclamation No. P-2021-02.
3.b. Study Session: Recreational Vehicle Parking Policy Discussion Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Review the presentation and ask any questions of Staff and the RV Parking Ad -Hoc Committee; and
2) Provide policy direction on any potential municipal code amendments related to RV parking; and
3) Based upon said policy guidance, direct Staff to prepare the necessary amendments to be considered by the City Council at a future meeting.
3.c. Presentation of Traffic Calming Improvements on Hemingway Avenue and Cobb Avenue
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Receive and file this report and presentation.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, March 15, 2022 Page 7 of 8
CITY COUNCIL/BOARD MEMBERS REQUESTS:
Council/Board Members may make requests or ask questions of Staff. If a Council/Board Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda.
Adjourned in Memory of
Nicholas Vella
Huntington Beach Police Officer
ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to a regular City Council meeting on Tuesday, April 5, 2022 at 5:30 p.m.
TENTATIVE AGENDA FORECAST
The Tentative Agenda Forecast is subject to change up until the posting of the Agenda for the Council Meeting listed below:
• NOC: FY 2020-21 Street Resurfacing Project
• Public Art Cooperative Agreement with Caltrans
• Design Concept Plan for the La Placita Parkette Playground Renovation Prop 68 Grant and CIP Project No. 7011
• Design Concept plan for Playground Renovations at Wagner Park and Agreement with Miracle Recreation Equipment Co. for Playground Equipment
• Fiscal Recap of 2021 Heritage Festival and Approval Of 2022 Event
CERTIFICATION OF POSTING
I, Karen O'Leary, Deputy City Clerk of the City of Placentia and Assistant Secretary of the Industrial Commercial Development Authority, the Successor Agency, and the Placentia Public Financing Authority hereby certify that the Agenda for the March 15, 2022 meetings of the City Council, Successor Agency, Industrial Commercial Development Authority, and the Placentia Public Financing Authority was posted on March 10, 2022.
Karen O'Leary
Deputy City Clerk
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, March 15, 2022 Page 8 of 8