TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
Placentia Cit Council
FROM: DIRECTOR OF COMMUNITY SERVICES
DATE: MARCH 15, 2022
SUBJECT: RESOLUTION AUTHORIZING TEMPORARY SUSPENSION OF REGULATORY
ORDINANCES PERTAINING TO THE OPERATION OF THE PLACENTIA
CHAMBER OF COMMERCE JAZZ FESTIVAL EVENT FUNDRAISER ON MUNOZ
ATHLETIC FIELD AT PLACENTIA CHAMPIONS SPORTS COMPLEX ON SUNDAY, MAY 15, 2022, PENDING RECEIPT OF APPROVED INSURANCE
DOCUMENTS
FISCAL
IMPACT: None
SUMMARY:
Over the past five (5) years the City of Placentia ("City") and the Placentia Chamber of Commerce ("Chamber") have worked collaboratively to host a variety of special events including Tacos and Tequila, the "Taste of Placentia" events, and the first ever Placentia Jazz and Art Festival ("Placentia Jazz Festival") which was held in May 2021. These special events have been successful due the excellent working relationship between the City and the Chamber.
This year the Chamber is requesting to partner once again with the City to plan and implement the Jazz Festival event and fundraiser to be held on Sunday, May 15, 2022, from 10:00 a.m. to 8:00 p.m. on the Munoz Athletic Field at Placentia Champions Sports Complex ("Sports Complex") located at 505 Jefferson Street.
The Placentia Jazz Festival event will encompass the parking areas and the open grass space of the field. The event will not utilize any space upon the infield and Staff will limit the amount of vehicles that can drive upon the field. Additionally, the Chamber will provide a deposit, in the event there is any potential damage to the field. The event will feature crawfish as the main food option, a beer and wine garden, and live entertainment. Additionally, as part of the fundraiser, a portion of the proceeds will benefit the Placentia Yorba Linda Unified School District music and arts programs.
This item requests the adoption of a resolution temporarily suspending certain regulatory ordinances of the Placentia Municipal Code to allow for music and alcohol to be permitted at the Placentia Jazz Festival' event in collaboration with the Chamber located at the Sports Complex from 10:00 a.m. to 8:00 p.m. on Sunday, May 15, 2022.
I. h.
Mar. 15, 2022
City Council Agenda
March 15, 2022
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Approve an agreement in a form approved by the City Attorney with the Placentia Chamber of Commerce to host the Placentia Jazz Festival fundraising event on the Munoz Athletic Field at the Placentia Champions Sports Complex and authorize the City Administrator or designee to execute all applicable documents; and
2. Adopt Resolution R-2022-14, a Resolution of the City Council of the City of Placentia, California, authorizing the temporary suspension of Regulatory Ordinance Sections
23.76.050 and 10.28.010 of the Placentia Municipal Code for the operation of the Placentia Jazz Festival fundraising event on May 15, 2022, from 10:00 a.m. to 8:00 p.m. at the Placentia Champions Sports Complex located at 505 Jefferson Street.
DISCUSSION:
In 2021, the Chamber approached the City with a request to host the first annual Placentia Jazz and Art Festival fundraising event at Bradford Park. The event was very successful and greatly benefited local music and arts programs. This year, the Chamber is requesting to partner once again with the City to plan and implement the Placentia Jazz Festival event and fundraiser to be held on Sunday, May 15, 2022, from 10:00 a.m. to 8:00 p.m. on the Munoz Athletic Field at the Sports Complex located at 505 Jefferson Street.
The event will feature live Jazz music, community art displays, and local business displays. Boiled crawfish, shrimp, and gumbo will be the main dishes. Food trucks may also participate along with business vendors. The goal of the event is to raise funds to support music and art programs in Placentia schools. The fundraising portion of the event would include sales of pre -sold online tickets for entry and crawfish meals. Proposed alcohol sales will be conducted during the event and will require proof of valid identification.
As the COVID-19 pandemic continues, the Chamber understands that the event must comply with the Center for Disease Control's (CDC's) recommended safety protocols. Signage will be posted encouraging participants who are unvaccinated against COVID-19 to wear a face mask when not eating or drinking. Additionally, the Chamber shall contact the Orange County Health Department (OC Health) to review any other recommended guidelines for the prevention of spreading the COVID-19 virus. The Chamber will also be required to submit event applications to OC Health and the State Department of Alcohol Beverage Control (ABC) to gain approvals for the safe operation of the food booths and beer and wine garden.
Furthermore, due to the limited parking at the Sports Complex, the Chamber understands that they will need to provide a parking plan to the City and utilize shuttle transportation for participants.
Any rental fees or permit fees associated with securing a parking location will be paid for by the Chamber.
City Council Agenda
March 15, 2022
The attached resolution suspends (for the duration of the event) the Municipal Code sections pertaining to the controlled use of alcohol upon public property and to the use of amplified music which may exceed the noise standards during the Placentia Jazz Festival event. The Chamber has met with City staff and agreed to follow all City guidelines, obtain all necessary permits, and follow associated regulations from the State Department of ABC and OC Health. City staff supports the implementation of the Placentia Jazz Festival and recommends approval of the event.
FISCAL IMPACT:
Per the City's Facilities Use Policy (Policy No. 815), the Director of Community Services maintains the discretion to waive facility use fees and Staff fees for the benefit of the community programs and events. As identified by the Chamber, proceeds from the Placentia Jazz Festival will support music and art programs within Placentia schools and directly benefit local students thereby further enhancing the quality of life of the Placentia community.
Staff supports the implementation of the event and recommends following Policy No. 815 and waiving the facility use and staff fees. A Memorandum of Understanding (MOU) between the City and the Chamber will be required for the implementation of the event. Other details of the MOU will include the requirement for the Chamber to name the City as additionally insured for use of the Sports Complex, provide all Staff and volunteers for the event, provide a parking plan including an alternate parking location and shuttle transportation, and rent all necessary equipment for the event at their own expense.
Prepared by:
Veronica Ortiz
Community Services Supervisor
Y Reviewed and approved by:
Damien R. Arrula
City Administrator
Attachments:
Reviewed and approved by:
� CA�n cmo
Karen Crocker
Director of Community Services
1. Resolution R-2022-14 - Temporary Suspension of Regulatory Sections
2. Placentia Chamber of Commerce Letter Requesting Event Approval
3. MOU Between the City and Chamber for The Implementation of the Event