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TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
Placentia City Council
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FROM: DIRECTOR OF COMMUNITY SERVICES
DATE: MARCH 15, 2022
SUBJECT: ACCEPTANCE OF CONSTRUCTION WORK AND NOTICE OF COMPLETION
FOR THE RENOVATION OF THE KOCH PARK RESTROOMS, CIP PROJECT NO. 7103
FISCAL
IMPACT: BUDGET: $95,000.00 CIP PROJECT BUDGET
EXPENSE: $83,382.45 CONSTRUCTION CONTRACT
$ 4,388.55 RETENTION FUNDS
SUMMARY:
On July 6, 2021, the City Council awarded a Public Works Contract to Garza Construction Inc. ("Garza Construction") in the amount of $87,771.00 for the renovation of the Koch Park restroom project, which included the addition of an indoor restroom facility inside the park building. The total construction cost of the project was $83,382.45. Following the release of the retention funds in the amount of $4,388.55 to Garza Construction, the final project cost is $87,771.00. Funding for the restroom renovation project, was approved as part of the Capital Improvement Program (CIP) budget for Fiscal Year 2020-21 and carried over into Fiscal Year 2021-22 for completion of the project. The project has been completed to the satisfaction of the City. This action concludes the project and authorizes filing a Notice of Completion with the Orange County Clerk -Recorder's Office in the amount of $87,771.00.
RECOMMENDATION:
It is recommended that City Council take the following actions:
1. Accept the work performed by Garza Construction Inc. for the Koch Park interior restrooms project, CIP project No. 7103 in the amount of $87,771.00; and
2. Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk -Recorder's Office for the Project; and
3. Authorize the City Administrator to release retention funds in accordance with the terms of the contract.
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Mar. 15, 2022
City Council Agenda
March 15, 2022
DISCUSSION:
The City Council approved park and recreation development impact fees (DIF) for the addition of interior restrooms at the Koch Park Community Building, as part of the Placentia Parks Initiative ("PPI"). In alignment with the PPI, $95,000 in available DIF funding was budgeted for the Fiscal Year 2020-21 Capital Improvement Program for the Koch restrooms project.
The general scope of work proposed for this project included the demolition of existing concrete restroom walls, framing of new walls, installation of new ADA compliant doors, new electrical fixtures, new sewer and water lines, new sinks and toilets, and new paint and fixtures.
Additionally, as part of the Fiscal Year 2020-21 budget, the City Council approved the creation of a new Tiny Tot Community Services Program to be implemented at the Koch Park Community Building, as a revenue -neutral program. Pre -School programs are in high demand, are very popular, and are usually enrolled to full capacity. The new program provided by the Community Services Department, will focus upon youth ages 3-4 years old and will be located at the Koch Park Community Building. The restroom project at Koch will provide a dedicated interior restroom for the youth programs held at the site.
Approval of the Notice of Completion is the final step in this project and, if approved by the City Council, will be recorded with the Orange County Clerk -Recorder's Office starting the 30 -day window to file any construction claims against the contractor. At the conclusion of the 30 -day window, if no claims have been filed with the City against the contractor, the City can release the retention funds which amount to 5% of the total construction cost.
FISCAL IMPACT:
The final project construction amounts to $87,771.00. This cost consists of the construction costs of $83,382.45 and the retention costs for the project in the amount of $4,388.55. A total of $95,000 in developer fees was budgeted in the Capital Improvement Program Budget for Fiscal Year 2020- 21 for this project and was carried over into Fiscal Year 2021-22 for the completion of the project.
As such, sufficient funds exist for the recommended actions.
Prepared by:
Veronica Ortiz
Community Services Supervisor
Reviewed and approved by:
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Karen Crocker
Director of Community Services
City Council Agenda
March 15, 2022
Reviewed and approved by: Reviewed and approved by:
to E r I a n Damien . Arrula
Interim Director of Finance City Administrator
Attachment:
Notice of Completion — Garza Construction Inc. for Koch Park