TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
Placentia City Council
AGENDA REPORT'
FROM: DIRECTOR OF DEVELOPMENT SERVICES
DATE: MARCH 15, 2022
SUBJECT: CONSIDERATION OF OPTIONS FOR ONGOING OUTDOOR DINING PERMITS
AND EXTENDING RELAXATION OF CITYWIDE OUTDOOR REGULATIONS
AND ON-SITE PARKING REQUIREMENTS FOR RESTAURANTS AND OTHER
BUSINESSES AND CONSIDERING AN EXTENSION OF THE WEST SANTA FE
AVENUE STREET CLOSURE
FISCAL
IMPACT: NOMINAL EXPENDITURES RELATED TO STAFF REVIEW OF OUTDOOR
BUSINESS AND ENCROACHMENT PERMITS AND WORKING WITH
PARTICIPATING BUSINESSES. UNKNOWN REVENUE RESULTING FROM
SALES TAX FROM RESTAURANTS SERVING MORE CUSTOMERS THAN
TYPICAL OCCUPANCY STANDARDS
SUMMARY:
On November 16, 2021, City Council adopted Proclamation No. P-2021-02, extending citywide outdoor dining regulations and relaxing on-site parking requirements until March 31, 2022, and extending the street closure of the 100-200 block of West Santa Fe Avenue until June 30, 2022.
At this time, the Old Town Placentia Outdoor Business program will remain active until June 30, 2022 unless directed otherwise. The Temporary Citywide Outdoor Dining and Business Program will be expiring on March 31, 2022 unless directed otherwise and Staff has recommendations for City Council regarding the future of that program. In the meantime, Staff recommends extending the citywide outdoor dining regulations through the end of 2022, and creating an administrative Use Permit process for future, permanent Citywide Outdoor Dining operations on a case by case basis.
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Receive the Staff Presentation and consider the creation of an administrative Use Permit (UP) process for existing businesses to expand operations outside (i.e. outdoor dining) and provide direction to Staff; and
3. a.
Mar. 15, 2022
City Council Agenda
March 15, 2022
2. Provide direction to Staff regarding the potential extension of both the Citywide Outdoor Dining program (expiring March 31, 2022) and the Old Town Placentia Street Closure (expiring June 30, 2022); and
3. If City Council chooses to extend the Citywide Outdoor Dining program and/or the Old Town Placentia Street Closure, direct the City Administrator, acting as the Director of Emergency Services, to extend one or both programs that are currently effective and set forth by Proclamation No. P-2021-02.
BACKGROUND:
On May 19, 2020, the City Council adopted Proclamation P-2020-03, which authorized the creation of an administrative program in response to COVID-19 to temporarily relax outdoordining regulations and relax on-site parking requirements, and to waive related fees. Subsequently on November 3, 2020, the City Council adopted Proclamation P-2020-06 which extended the regulations to allow businesses to operate outdoors and relax on-site parking requirements, and to waive related fees.
On June 1, 2021, City Council adopted Proclamation P-2021-01, which extended the regulations to allow businesses to operate outdoors and relax on-site parking requirements citywide (the Temporary Citywide Outdoor Dining Program) and waive related fees until December 30, 2021, and also extended the Old Town Placentia Outdoor Business program for businesses located in and immediately adjacent to the 100-200 block of West Santa Fe Avenue until June 30, 2022.
City Council action on June 1, 2021 included direction to Staff to come back with analysis for a City Council policy discussion related to the Temporary Citywide Outdoor Dining Program within four (4) to six (6) months; and, to come back with analysis for formal City Council recommendation within nine (9) to 12 months related to the Old Town Placentia Outdoor Business program and street closure.
On November 16, 2021, City Council adopted Proclamation No. P-2021-02, extending citywide outdoor dining regulations and relaxing on-site parking requirements until March 31, 2022, and extending the 100-200 block of West Santa Fe Avenue street closure until June 30, 2022.
DISCUSSION:
At this time, the Old Town Placentia Outdoor Business program will remain active until June 30, 2022 unless City Council directs Staff to extend that program. The Temporary Citywide Outdoor Dining and Business Program will be expiring on March 31, 2022 unless directed otherwise. The attached presentation includes options for City Council direction only regarding the future of the Citywide Outdoor Dining program and options for processing permits related to only Citywide Outdoor Dining.
If City Council directs Staff to create an administrative Use Permit (UP) process for existing businesses to expand operations outside (i.e. outdoor dining), Staff recommends extending the citywide outdoor dining regulations through the end of 2022, and creating an administrative Use Permit process for future, permanent citywide outdoor dining operations on a case by case basis.
City Council Agenda
March 15, 2022
Extending the Citywide outdoor dining regulations through the end of 2022 will allow Staff time to create permanent regulations as directed by Council. As previously stated, the street closure of the 100-200 block of West Santa Fe Avenue expires on June 30, 2022 and City Council may also direct staff to extend that closure as part of Staffs recommendation.
FISCAL IMPACT:
Nominal expenditures related to Staff review of outdoor dining, outdoor Business and Encroachment Permits and working with participating businesses through the permitting and inspection process. There will also be offsetting, but unknown revenue gains from ability of businesses to serve a higher number of customers than otherwise possible during this pandemic.
If City Council selects an Administrative Use Permit option, the City's User Fee Schedule will be adjusted accordingly to offset Staff costs.
Prepared by:
41 Lhittaker
lanner
Reviewed and approved:
Damien R. Arrula
City Administrator
Attachment:
Reviewed and approved:
❑ ephkt-L/amlberf
erector of Development Services
PowerPoint related to Citywide Outdoor Dining