Regular Meeting Agenda
April 5, 2022
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
SPECIAL PROCEDURES NOTICE
On March 4, 2020, pursuant to California Government Code Section 8625, Governor Newsom declared a State of Emergency as a result of the threat of the COVID-19 virus.
On September 17, 2021, Governor Newsom signed AB 361, which went into immediate effect as urgency legislation. AB 361 added subsection (e) to Section 54953 to authorize legislative bodies to conduct remote meetings provided the legislative body makes specified findings. As of February 9, 2022 it was reported that the COVID-19 pandemic had killed more than 81,811 Californians. Social distancing measures decrease the chance of the spread of COVID-19.
Given the health risks associated with COVID-19, please be advised that while the City Council Chambers are open to the public, some or all of the Placentia City Council Members may attend this meeting via teleconference. Those locations are not listed on the agenda and are not accessible to the public.
How to Observe the Meeting
To maximize public safety while maintaining transparency and public access, in addition to being open to the public, all City Council meetings are available to view live on AT&T U -verse (Channel 99), Spectrum (Channel 3), and online at www.placentia.ora/pcty .
How to Submit Public Comment
Members of the public may provide public comment in person or comments may be sent for City Council consideration by email to the City Clerk at citvclerk(c�placentia.ora. Please limit submitted comments to 200 words or less. Comments received before or during a Council meeting, until the close of the Oral Communications portion of the agenda, may not be read during the City Council meeting but will be summarized in the public record and are subject to the regular time limitations per speaker. Longer submittals will be included in the public record. If you are unable to provide your comments in writing, please contact the City Clerk's Office for assistance at (714) 993-8231.
Americans with Disabilities Act Accommodation
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at citvclerk(ftlacentia.ora or by calling (714) 993- 8231. Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility while maintaining public safety. (28 CFR 35.102.35.104 ADA Title II)
Until further notice the City will implement the guidelines of the California Department of Public Health regarding social distancing.
The City of Placentia thanks you in advance for taking all precautions to prevent the spread of the COVID- 19 virus.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, April 5, 2022 Page 1 of 7
Mayor Rhonda Shader
District 1
Mayor Pro Tem Chad P. Wanke
District 4
Craig S. Green
Councilmember
District 2
Ward L. Smith
Councilmember
District 5
Jeremy B. Yamaguchi
Councilmember
District 3
Robert S. McKinnell
City Clerk
Kevin A. Larson
City Treasurer
Damien R. Arrula
City Administrator
Christian L. Bettenhausen
City Attorney
City of Placentia
401 E. Chapman Avenue
Placentia, CA 92870
Phone: (714) 993-8117
Fax: (714) 961-0283
Email:
[email protected]
Website: www.placentia.org
Regular Meeting Agenda
April 5, 2022
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
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Copies of all agenda materials are available for public review in the Office of the City Clerk, online at www.placentia.org , and at the Placentia Library Reference Desk.
Persons who have questions concerning any agenda item may call the City Clerk's Office, (714) 993-8231, to make inquiry concerning the nature of the item described on the agenda.
Procedures for Addressina the Council/Board Members
Any person who wishes to speak regarding an item on the agenda or on a subject within the City's jurisdiction during the "Oral Communications" portion of the agenda should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE that portion of the agenda is called. Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak on a Public Hearing item should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE the item is called.
The Council and Board members encourage free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of an entire group. To encourage all views, the Council and Board discourage clapping, booing or shouts of approval or disagreement from the audience.
PLEASE SILENCE ALL PAGERS, CELL PHONES, AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL AND BOARD MEMBERS ARE IN SESSION.
Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (714) 993-8231.
Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility.
(28 CFR 35.102.35.104 ADA Title II)
In compliance with California Government Code § 54957.5, any writings or documents provided to a majority of the City Council regarding any item on this agenda that are not exempt from disclosure under the Public Records Act will be made available for public inspection at the City Clerk's Office at City Hall, 401 East Chapman Avenue, Placentia, during normal business hours.
Study Sessions are open to the public and held in the City Council Chambers or City Hall Community Room. Executive Sessions are held in the Council Caucus Room. While the public may be in attendance during oral announcements preceding Executive Sessions, Executive Sessions are not open to the public.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, April 5, 2022 Page 2 of 7
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA - CLOSED SESSION
April 5, 2022
5:30 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Green
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Shader
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.
1. Pursuant to Government Code Section 54956.9 (d)(2):
CONFERENCE WITH LEGAL COUNSEL — Anticipated Litigation
Significant Exposure to Litigation: (1 Case)
2. Pursuant to Government Code Section 54956.9 (d)(1):
CONFERENCE WITH LEGAL COUNSEL — Existing Litigation
City of Placentia vs. Onward Engineering; Case No. 30- 2018-01040701 RECESS: The City Council and Boards of Directors will recess to their 7:00 p.m. Regular Meeting.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, April 5, 2022 Page 3 of 7
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA
April 5, 2022
7:00 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Green
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Shader
INVOCATION: Kenneth Milhander
PLEDGE OF ALLEGIANCE: Placentia Veterans Advisory Committee Member Meredith Castillo PRESENTATIONS:
a. Recognition of 2022 Miss Placentia and Miss Placentia's Outstanding Teen Titleholders
Recipients: Miss Placentia 2022 Ashley Nelson, and Miss Placentia's Outstanding Teen 2022 Hailey Whitehurst
Presenters: Mayor Shader and Miss Placentia/Miss Yorba Linda Executive Director Karen Urell
b. Proclamation of April 5, 2022 as National Library Workers Day Presenter: Mayor Shader
Recipients: Placentia Library District Staff
c. Proclamation of April 10-16, 2022 as 911 Public Safety Telecommunications Week Presenter: Mayor Shader
Recipients: Placentia Public Safety Communications Staff d. Proclamation of March 29, 2022 as Vietnam War Veterans Day Presenter: Mayor Shader
Recipient: Meredith Castillo on behalf of Vietnam War Veterans e. Presentation by Orange County Mosquito and Vector Control District Presenter: Rick Howard, District Manager OCMVCD
CLOSED SESSION REPORT:
CITY ADMINISTRATOR REPORT:
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, April 5, 2022 Page 4 of 7
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any agenda item, which is not a public hearing item, or on matters within the jurisdiction of the City Council and Boards of Directors. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
CITY COUNCIL/BOARD MEMBER COMMENTS:
1. CONSENT CALENDAR (Items 1.a. through 1.e.):
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any Member of the City Council and Boards of Directors or City Administrator may request an item be removed from the Consent Calendar for discussion. All items removed shall be considered immediately following action on the remaining items.
1.a.
Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
1.b. Minutes
City Council Special Meetings: February 16, and March 10, 2022 Regular City Council Meeting: March 15, 2022
Recommended Action: Approve
1.c.
City Fiscal Year 2021-22 Register for April 5, 2022
Check Register
Fiscal Impact: $1,126,917.97
Electronic Disbursement Register
Fiscal Impact: $1,049,625.28
Recommended Action: It is recommended that the City Council:
1) Receive and file
1.d. Acceptance of Construction Work and Notice of Completion For Construction of the FY 2020-2021 Arterial Roadway Rehabilitation Project No. 1101 and Crowther Avenue Resurfacing Project No. 1204
Fiscal Impact: Expense: $ 3,475,183.48 Total Construction Costs $ 3,112,796.95 Construction Contract
$ 362,386.53 Total Change Orders
Budget: $ 4,339,616 FY 2020-21 Roadway Rehabilitation
Project No. 1101
$ 120,000 Crowther Avenue Resurfacing
Project No. 1204 (721204-6740)
$ 5,250 Reimbursement from Sifi Networks
(103551-4399)
Recommended Action: It is recommended that the City Council:
1) Accept the work performed by RJ Noble Inc. for construction of the FY 2020-21 Arterial Roadway Rehabilitation Project for a total amount of $3,475,183.48; and 2) Authorize the City Administrator to approve Contract Change Order No. 3 in the amount of $31,735.80; and
3) Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk -Recorder's Office for the Project; and
4) Authorize the City Administrator to release retention funds in accordance with the terms of the contract.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, April 5, 2022 Page 5 of 7
1.e.
Approval of Cooperative Agreement with Caltrans for Public Art Installations on State Property
Fiscal Impact: There is no immediate fiscal impact associated with the recommended actions. The proposed Cooperative Agreement is related to proposed public art installations located on State property along the 57 Freeway at the Orangethorpe on/off ramps and the 57/Crowther Avenue intersection. Caltrans will reimburse the City for the cost of developing engineered plans and specifications as well as artist procurement fees and design costs.
Those final costs are unknown at this time however Caltrans will fully reimburse the City's costs in advancing these public art projects. The City Council allocated a total of $70,000 (501206-6740) in the mid -year budget adjustment to cover anticipated art and design costs.
Recommended Action: It is recommended that the City Council:
1) Approve a Cooperative Agreement with the California Department of Transportation (Caltrans); and
2) Authorize the City Administrator and/or his designee to execute all the necessary documents, in a form approved by the City Attorney.
2. PUBLIC HEARING:
2.a. Public Hearing: Adoption of Proposed Overhead Cost Allocation Study and Comprehensive Fee and Rate Schedule
Fiscal Impact: The proposed fee changes as of July 1, 2022, are intended to recover the cost of providing existing services associated with those fee -related regulatory functions and other programs.
Recommended Action: It is recommended that the City Council:
1) Open the Public Hearing to consider amending the Placentia Comprehensive Fee Schedule for certain fees, rates, and charges for various City user services; and 2) Receive the Staff report, consider all public testimony, and discuss the proposed fees; and
3) Close the public hearing; and
4) Adopt Resolution No. R-2022-17, a Resolution of the City Council of the City of Placentia, California, establishing and adopting certain City fees, rates, and charges for various City services with an effective date of July 1, 2022, for Fiscal Year 2022-23.
3. REGULAR AGENDA:
3.a. Presentation of Traffic Calming Improvements on Hemingway Avenue and Cobb Avenue
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Receive and file this report and presentation.
CITY COUNCIL/BOARD MEMBERS REQUESTS:
Council/Board Members may make requests or ask questions of Staff. If a Council/Board Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda.
ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to a regular City Council meeting on Tuesday, April 19, 2022 at 5:30 p.m.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, April 5, 2022 Page 6 of 7
TENTATIVE AGENDA FORECAST
The Tentative Agenda Forecast is subject to change up until the posting of the Agenda for the Council Meeting listed below:
• Resolution Approving Ongoing Remote Meetings
• Award of Construction Contract for Fire Station 2 Garage Pads Cooperative Agreement with Anaheim for FY 2021-22 Street Resurfacing Project
• PSA for City Hall and Police Station HVAC and Solar/Battery Project • Amendment to Agreement with PATH for Navigation Center • Fiscal Recap of 2021 Heritage Festival and Approval of 2022 Event • Public Hearing: Approve Agreement with Franchise Vehicle Dealers in Placentia for the Establishment of the Resident Vehicle Incentive Program and Local Preference Program Pursuant to Government Code Section 53083 (AB 563)
• Public Hearing: Introduce Ordinance Outlining Military Equipment Policy • Design Concept Plan for the La Placita Parkette Playground Renovation Prop 68 Grant and CIP Project No. 7011
• Design Concept plan for Playground Renovations at Wagner Park and Agreement with Miracle Recreation Equipment Co. for Playground Equipment
• Design Concept plan for Santa Fe Park
• Placentia Public Safety Communications Center Annual Report
CERTIFICATION OF POSTING
I, Karen O'Leary, Deputy City Clerk of the City of Placentia and Assistant Secretary of the Industrial Commercial Development Authority, the Successor Agency, and the Placentia Public Financing Authority hereby certify that the Agenda for the April 5, 2022 meetings of the City Council, Successor Agency, Industrial Commercial Development Authority, and the Placentia Public Financing Authority was posted on March 31, 2022.
Karen O'Leary
Deputy City Clerk
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, April 5, 2022 Page 7 of 7