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Placentia City Council
AGENDA REPORT
CITY COUNCIL
CITY ADMINISTRATOR
DEPUTY CITY ADMINISTRATOR/PUBLIC SERVICES AND INFRASTRUCTURE APRIL 5, 2022
ACCEPTANCE OF CONSTRUCTION WORK AND NOTICE OF COMPLETION FOR CONSTRUCTION OF THE FY 2020-2021 ARTERIAL ROADWAY
REHABILITATION PROJECT NO. 1101 AND CROWTHER AVENUE
RESURFACING PROJECT NO. 1204
FISCAL
IMPACT: EXPENSE: $ 3.475.183.48
$ 3,112,796.95
$ 362,386.53
BUDGET: $
SUMMARY:
4,339,616
120,000
5,250
TOTAL CONSTRUCTION COSTS
CONSTRUCTION CONTRACT
TOTAL CHANGE ORDERS
FY 2020-21 ROADWAY REHABILITATION
PROJECT NO. 1101
CROWTHER AVENUE RESURFACING
PROJECT NO. 1204 (721204-6740)
REIMBURSEMENT FROM SIFI NETWORKS
(103551-4399)
On July 20, 2021, the City Council awarded a construction contract in the amount of $3,112,796.95 to RJ Noble Company, Inc. ("RJ Noble") for the rehabilitation of a number of arterial, collector, and residential streets. In general, the work consisted of pavement reconstruction; reconstruction of damaged sidewalk, curb and gutter; and new signing, striping, markings, and pavement legends. This contract also included three (3) Add Alternate Bids for protecting the fiber network that was recently installed by SiFi Networks, pavement rehabilitation for two (2) alley ways, and pavement rehabilitation of a portion of Crowther Avenue to extend new pavement from the limit of street improvements recently completed by Lyon Living on the Herald Project to the Anaheim/Placentia city limits.
For this project a total of three (3) change orders were issued. Change Orders No. 1 and 2 were issued in the amounts of $37,066.96 and $287,138.79, respectively. These change orders covered a number of unforeseen conditions that were encountered during paving operations in addition to rehabilitation of a portion of Highland Avenue and Bay Meadow Drive along with repaving all of Porter Way and Cameron Circle. These streets were not included as part of the original scope of work and were added to the project in order to take advantage of economies
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Apr. 5, 2022
City Council Agenda
April 5, 2022
of scale using the unit bid pricing provided by RJ Noble. Change Orders No. 1 and 2 were approved by the City Administrator, since they were under his administrative approval limit authority. The last and final Change Order No. 3 in the amount of $36,180.78 covers the cost for the revisions to the striping plans, adding bicycle lanes, and delays due to unforeseen soils conditions encountered during the construction activities. All change orders have been reviewed and negotiated with RJ Noble.
The total of all the change orders to date amounts to $362,386.53, or 11.6% of the construction contract amount. The Project has been completed to the satisfaction of the City. This action concludes the Project and authorizes filing a Notice of Completion with the Orange County Clerk - Recorder's Office in the amount of $3,475,183.48.
RECOMMENDATION:
It is recommended that City Council take the following actions:
1. Accept the work performed by RJ Noble Inc. for construction of the FY 2020-21 Arterial Roadway Rehabilitation Project fora total amount of $3,475,183.48; and
2. Authorize the City Administrator to approve Contract Change Order No. 3 in the amount of $31,735.80; and
3. Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk -Recorder's Office for the Project; and
4. Authorize the City Administrator to release retention funds in accordance with the terms of the contract.
DISCUSSION:
On July 20, 2021, the City Council awarded a construction contract to RJ Noble for the Fiscal Year ("FY") 2020-21 Roadway Rehabilitation Project and the Crowther Avenue Resurfacing Project. This project included pavement reconstruction; replacement of damaged sidewalks, curb, and gutter; and new signing, striping, markings, and pavement legends. The location and limits of the work included Madison Avenue, Melrose Street, and Chapman Avenue in addition to several collector and residential streets. This project also included three add alternate bids for protecting the fiber network that was recently installed by SiFi Network, in addition to pavement rehabilitation for two (2) alley ways and a portion of Crowther Avenue to extend new pavement from the limit of street improvements recently completed by Lyon Living on the Herald Project to the Anaheim/Placentia City limits.
During the course of completing this work the contractor encountered a number of unforeseen conditions impacting the project schedule in addition to extra work at various locations. A total of 3 change orders were issued to the Contractor for this project. Change Orders No. 1 and 2 were issued in the amounts of $37,066.96 and $287,138.79, accordingly. These change orders covered several unforeseen conditions that were encountered during the paving operations in addition to
City Council Agenda
April 5, 2022
rehabilitation of a portion of Highland Avenue and Bay Meadow Drive and repaving all of Porter Way and Cameron Circle. These streets were not included as part of the original scope of work and were added to the project in order to take advantage of the economies of scale using the unit bid pricing provided by RJ Noble. Change Orders No. 1 and 2 were approved by the City Administrator, since they were under his approval limit authority. The last and the final Change Order No. 3, in the amount of $36,180.78, covers the cost for the revisions to the striping plans and adding bicycle lanes, in addition to paying for delays due to unforeseen soils conditions encountered during the construction activities. All change orders have been reviewed and negotiated with RJ Noble.
The total of all three (3) change orders to date amounts to $362,386.53, or 11.6% of the construction contract amount. The Project has been completed to the satisfaction of the City. This action concludes the Project and authorizes filing a Notice of Completion with the Orange County Clerk -Recorder's Office in the amount of $3,475,183.48.
FISCAL IMPACT:
The total construction cost for the FY 2020-2021 Roadway Rehabilitation project amounts to $3,475,183.48. This cost consists of the bid amount submitted by RJ Noble in the amount of $3,112,796.95 and construction change orders in the amount of $362,386.53. A total of $4,555,206.60 was budgeted in the Capital Improvement Program Budget for FY 2021-22 for this project. As such, sufficient funds exist for the recommended actions.
Prepared by:
Masoud epahi
City En neer
Reviewed and approved:
Interim Director of Finance
Attachments:
1. Notice of Completion — R.J. Noble Inc.
2. Change Order No. 3
3. Change Order No. 2
4. Change Order No. 1
Reviewed and . ppro4 -d:
Luis Estevez
Deputy City Administrator
Reviewed and appro
Damien R. Arrula
City Administrator