Regular Meeting Agenda
April 19, 2022
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
SPECIAL PROCEDURES NOTICE
On March 4, 2020, pursuant to California Government Code Section 8625, Governor Newsom declared a State of Emergency as a result of the threat of the COVID-19 virus.
On September 17, 2021, Governor Newsom signed AB 361, which went into immediate effect as urgency legislation. AB 361 added subsection (e) to Section 54953 to authorize legislative bodies to conduct remote meetings provided the legislative body makes specified findings. As of February 9, 2022 it was reported that the COVID-19 pandemic had killed more than 81,811 Californians. Social distancing measures decrease the chance of the spread of COVID-19.
Given the health risks associated with COVID-19, please be advised that while the City Council Chambers are open to the public, some or all of the Placentia City Council Members may attend this meeting via teleconference. Those locations are not listed on the agenda and are not accessible to the public.
How to Observe the Meeting
To maximize public safety while maintaining transparency and public access, in addition to being open to the public, all City Council meetings are available to view live on AT&T U -verse (Channel 99), Spectrum (Channel 3), and online at www.placentia.org/pcty .
How to Submit Public Comment
Members of the public may provide public comment in person or comments may be sent for City Council consideration by email to the City Clerk at [email protected]. Please limit submitted comments to 200 words or less. Comments received before or during a Council meeting, until the close of the Oral Communications portion of the agenda, may not be read during the City Council meeting but will be summarized in the public record and are subject to the regular time limitations per speaker. Longer submittals will be included in the public record. If you are unable to provide your comments in writing, please contact the City Clerk's Office for assistance at (714) 993-8231.
Americans with Disabilities Act Accommodation
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at [email protected] or by calling (714) 993- 8231. Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility while maintaining public safety. (28 CFR 35.102.35.104 ADA Title II)
Until further notice the City will implement the guidelines of the California Department of Public Health regarding social distancing.
The City of Placentia thanks you in advance for taking all precautions to prevent the spread of the COVID- 19 virus.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, April 19, 2022 Page 1 of 9
Regular Meeting Agenda
April 19, 2022
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, April 19, 2022 Page 2 of 9 MOA awStatement
Mayor Rhonda Shader
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Mayor Pro Tem Chad P. Wanke
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District 4
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"uwvatwe/ Bove-n*nent that ae"ork quaitty s,�bcek bA, w faw avub Craig S. Green
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Councilmember
not exempt from disclosure under the Public Records Act will be made available for District 2
public inspection at the City Clerk's Office at City Hall, 401 East Chapman Avenue, Fax: (714) 961-0283
Copies of all agenda materials are available for public review in the Office of the City Ward L. Smith
Clerk, online at www.placentia.org , and at the Placentia Library Reference Desk.
Councllmember
Persons who have questions concerning any agenda item may call the City Clerk's District 5
Office, (714) 993-8231, to make inquiry concerning the nature of the item described on the agenda.
Jeremy B. Yamaguchi
Procedures for Addressina the Council/Board Members
Councllmember
Any person who wishes to speak regarding an item on the agenda or on a subject District 3
within the City's jurisdiction during the "Oral Communications" portion of the agenda should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE that Robert S. MCKinnell
portion of the agenda is called. Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak on a Public Hearing item should City Clerk
fill out a 'Speaker Request Form" and give it to the City Clerk BEFORE the item is called.
Kevin A. Larson
The Council and Board members encourage free expression of all points of view. To City Treasurer
allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a Damien R. Arrula
previous speaker. If appropriate, a spokesperson may present the views of an entire City Administrator
group. To encourage all views, the Council and Board discourage clapping, booing or shouts of approval or disagreement from the audience.
Christian L. Bettenhausen
PLEASE SILENCE ALL PAGERS, CELL PHONES, AND OTHER ELECTRONIC EQUIPMENT City Attorney
WHILE COUNCIL AND BOARD MEMBERS ARE IN SESSION.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, April 19, 2022 Page 2 of 9 Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (714) 993-8231.
Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility.
City of Placentia
(28 CFR 35.102.35.104 ADA Title II)
401 E. Chapman Avenue
In compliance with California Government Code § 54957.5, any writings or documents Placentia, CA 92870
provided to a majority of the City Council regarding any item on this agenda that are not exempt from disclosure under the Public Records Act will be made available for Phone: (714) 993-8117
public inspection at the City Clerk's Office at City Hall, 401 East Chapman Avenue, Fax: (714) 961-0283
Placentia, during normal business hours.
Email:
Study Sessions are open to the public and held in the City Council Chambers or City [email protected]
Hall Community Room. Executive Sessions are held in the Council Caucus Room. While Website' www.placentia.org
'
the public may be in attendance during oral announcements preceding Executive Sessions, Executive Sessions are not open to the public.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, April 19, 2022 Page 2 of 9
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA - CLOSED SESSION
April 19, 2022
5:30 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL: Councilmember/Board Member Green
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Shader
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.
1. Pursuant to Government Code Section 54956.8
CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property: 312 Baker Street
Agency Negotiator: Damien R. Arrula, City Administrator Negotiating Party: Damien R. Arrula, City Administrator Under Negotiations: Price and Terms of Payment
Pursuant to Government Code Section 54956.8
CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property: 202 W. Santa Fe Avenue
Agency Negotiator: Damien R. Arrula, City Administrator Negotiating Party: Blake Family Trust
Under Negotiations: Price and Terms of Payment
RECESS: The City Council and Boards of Directors will recess to their 7:00 p.m. Regular Meeting.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, April 19, 2022 Page 3 of 9
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA
April 19, 2022
7:00 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL: Councilmember/Board Member Green
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Shader
INVOCATION: Kenneth Milhander
PLEDGE OF ALLEGIANCE:
PRESENTATIONS:
a. Recognition of 2022 Placentia Youth Basketball Championship Teams Presenters: Mayor Shader and Community Services Coordinator Matt Brand Recipients: 2022 Placentia Youth Basketball Championship Teams Proclamation of April 29, 2022 as Arbor Day
Presenter: Mayor Shader
Recipient: Public Works Management Analyst Elsa Robinson c. Citizens' Oversight Committee Update
Presenter: Glenn Casterline, Citizens' Oversight Committee Member d. Proclamation of April 2022 as Donate Life Month
Presenter: Mayor Shader
Recipient: OneLegacy Ambassador, Rene Sorrentino
CLOSED SESSION REPORT:
CITY ADMINISTRATOR REPORT:
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any agenda item, which is not a public hearing item, or on matters within the jurisdiction of the City Council and Boards of Directors. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
CITY COUNCIL/BOARD MEMBER COMMENTS:
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, April 19, 2022 Page 4 of 9
1. CONSENT CALENDAR (Items 1.a. through 1.e.):
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any Member of the City Council and Boards of Directors or City Administrator may request an item be removed from the Consent Calendar for discussion. All items removed shall be considered immediately following action on the remaining items.
1.a. Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
1.b. Minutes
Regular City Council Meeting: April 5, 2022
City Council Special Meeting: April 12, 2022
Recommended Action: Approve
1.c. City Fiscal Year 2021-22 Register for April 19, 2022 Check Register
Fiscal Impact: $2,778,145.99
Electronic Disbursement Register
Fiscal Impact: $1,257,226.31
Recommended Action: It is recommended that the City Council:
1) Receive and file
1.d. Making the Legally Required Findings to Continue to Authorize the Conduct of Remote "Telephonic" Meetings during the State of Emergency Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Approve Resolution R-2022-19, a Resolution of the City Council of the City of Placentia, California, making the legally required findings to continue to authorize the conduct of remote "telephonic" meetings during the state of emergency. i.e. Fiscal Recap of 2021 Heritage Festival and Approval of 2022 Event Fiscal Impact: 2021 Expense: $ 104,568 Total Event Cost 2021 Staff Cost: $ 32,200 Includes All City Staff
2021 Supplies Cost: $ 72,368 General Fund
2021 Revenue: $ 23,474
2022 Expense: $ 75,600 Estimated Supply/ Equipment
Expenditures for FY 2022-23
Recommended Action: It is recommended that the City Council:
1) Approve the Heritage Committee's recommendation of event date and location for the 2022 Heritage Parade and Festival; and
2) Consider the Heritage Committee's request for the City to fund $75,600 for the 2022 Heritage Festival in the Fiscal Year 2022-23 budget.
2. PUBLIC HEARING:
2.a. Continued Public Hearing: Adoption of Proposed Overhead Cost Allocation Study and Comprehensive Fee and Rate Schedule
Fiscal Impact: The proposed fee changes as of July 1, 2022, are intended to recover the cost of providing existing services associated with those fee -related regulatory functions and other programs.
Recommended Action: It is recommended that the City Council:
1) Continue the Public Hearing to consider amending the Placentia Comprehensive Fee Schedule for certain fees, rates, and charges for various City user services; and 2) Receive the Staff report, consider all public testimony, and discuss the proposed fees; and
3) Close the public hearing; and
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, April 19, 2022 Page 5 of 9
4) Adopt Resolution No. R-2022-17, a Resolution of the City Council of the City of Placentia, California, establishing and adopting certain City fees, rates, and charges for various City services with an effective date of July 1, 2022, for Fiscal Year 2022-23.
2.b. Annual Update Regarding Citywide Development Impact Fees, Transit Oriented Development Packinghouse District Development Impact Fees, and Residential Affordable Housing Impact Fees for Cost Recovery
Fiscal Impact: These Development Impact Fees are established for cost recovery or statutory purposes only. There is no immediate fiscal impact associated with the recommended actions. The adoption of revised development impact fees and residential affordable housing impact fees will not have an immediate impact on revenues to the City until effective 60 days subsequent to adoption. This update essentially adjusts the fees commensurate with the Construction Cost Index (CCI), and therefore, does not provide unanticipated revenue, rather adjusts revenue commensurate with CCI.
Recommended Action: It is recommended that the City Council:
1) Open the public hearing concerning the Citywide Development Impact Fee Schedule, the Transit -Oriented Development (TOD) Packing House Development Impact Fee Schedule, and the Residential Affordable Housing Impact Fee Schedule; and 2) Receive the staff report, consider all public testimony, ask questions of Staff; and 3) Close the public hearing; and
4) Find that the recommended actions are exempt from CEQA pursuant to Sections 15378(b)(4), 15061(b)(3), and 15273 of the CEQA Guidelines, Section 21065 of the Public Resources Code, and the City of Placentia Local Guidelines for implementing CEQA; and
5) Adopt Resolution No. R-2022-21, a Resolution of the City Council of the City of Placentia, California, approving updated Development Impact Fees to financially mitigate impacts to parks and recreational facilities, sewer facilities, transportation infrastructure, storm drain facilities, and public safety, and Quimby in -lieu fees; and 6) Adopt Resolution No. R-2022-22, a Resolution of the City Council of the City of Placentia, California, approving updated Development Impact Fees to finance mitigation of impacts to sewer facilities, traffic and transportation infrastructure, and streetscape infrastructure in the Transit Oriented Development area; and 7) Adopt Resolution No. R-2022-23, a Resolution of the City Council of the City of Placentia, California, approving updated Citywide Residential Affordable Housing Impact Fees for residential developments.
2.c. Public Hearing to Approve Agreement with Two Franchise Vehicle Dealers in Placentia for the Establishment of the Resident Vehicle Rebate Program as Part of the City's Buy Local Incentive Program
Fiscal Impact: Estimated Expenditures of up to $120,000 Annually (Not to Exceed $360,000 over a 3 -Year Term)
Recommended Action: It is recommended that the City Council:
1) Open the public hearing pursuant to California Government Code 53083 to consider the terms of the Economic Development Subsidy Report; and
2) Receive the staff report, consider all public testimony, ask any questions of Staff; and 3) Close the public hearing; and
4) Authorize the City Administrator to execute the participation agreement with Penske Audi North OC and Fairway Ford to establish the Resident Vehicle Rebate Program for the period of May 1, 2022 to April 30, 2025, for a total of $120,000 per year, for an amount not to exceed $360,000 over a three-year period, subject to non -substantive changes approved by the City Administrator and City Attorney; and 5) Approve Resolution No. R-2022-20, a Resolution of the City Council of the City of Placentia, California, authorizing a budget amendment in Fiscal Year 2021-22 in compliance with City Charter of the City of Placentia Sections 1206 and 1209 pertaining to appropriations for actual expenditures to allocate funds in the amount of $20,000 from the General Fund Reserve for Appropriation (Account No. 102534-6363) for the Resident Vehicle Rebate Program; and
6) Authorize the City Administrator to execute all necessary documents, in a form approved by the City Attorney.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, April 19, 2022 Page 6 of 9
2.d. Introduction and First Reading of Ordinance No. 0-2022-04, Whereby Chapter
23.90 of the Municipal Code Shall Be Amended Regarding the Standards and Regulatory Requirements of Temporary Advertising Devices (Zoning Code Amendment 2022-01)
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Open the public hearing concerning Ordinance No. 0-2022-04; and 2) Receive the staff report, consider all Public Testimony, ask any questions of Staff; and 3) Close the public hearing; and
4) Find that adoption of Zoning Code Amendment No. 2022-01 is categorically exempt from environmental review and direct Staff to file a Notice of Exemption, pursuant to CEQA Section 15061(b)(3); and
5) Waive full reading, by title only, and introduce for first reading, Ordinance No. 0-2022- 04, an Ordinance of the City Council of the City of Placentia, California, finding that approval of Zoning Code Amendment No. 2022-01 is exempt from the California Environmental Quality Act (CEQA) Pursuant To CEQA Section 15061(B)(3) and approving Zoning Code Amendment No. 2022-01 amending Title 23 (Zoning Ordinance) of the City of Placentia Municipal Code regarding the standards and regulatory requirements of temporary advertising devices as defined In Chapter 23.90 Signs - Advertising Structures; and
6) Adopt Resolution No. R-2022-24, a Resolution of the City Council of the City of Placentia, California, establishing a temporary planning permit fee waiver and building permit fee waiver to promote and incentivize new signage at businesses citywide as part of the Placentia Buy Local incentive program.
2.e. Introduction and First Reading of Ordinance No. 0-2022-03 Adopting a Military Equipment Use Policy of the City of Placentia per Assembly Bill (Ab) 481 Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Open the public hearing concerning the requirements of AB 481 and proposed Police Department Policy No. 710; and
2) Receive the staff report, consider all public testimony, ask questions of Staff; and 3) Close the Public Hearing; and
4) Waive full reading, read by title only, and introduce for first reading Ordinance No. 0- 2022-03, an Ordinance of the City Council of the City of Placentia, California, adopting a military equipment policy of the City of Placentia governing the use of military equipment per AB 481.
3. REGULAR AGENDA:
3.a. Reappointment of Expired Commission and Committee Terms Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Receive and file this report and presentation; and
2) Provide direction to the City Clerk's Office regarding the City Council's preferred approach to updating terms of commissioners, and board and committee members, serving after their appointed term has expired.
3.b. Approval of the Design Concept Plan for the La Placita Parkette Renovation CIP and Prop 68 Project No. 7911
Fiscal Impact: Budgeted: $640,000 Prop 68 Grant Fund
Expense: $638,360 Prop 68 Grant Fund
Recommended Action: It is recommended that the City Council:
1) Provide Staff with input to incorporate into the design plan for the renovation of the La Placita Parkette renovation project; and
2) Approve the design concept plan for the La Placita Parkette renovation project.
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3.c. Approval of the Design Concept Plan for Playground Renovations at Wagner Park and Approval of a Public Works Agreement with Miracle Recreation Equipment Co. for the Purchase and Installation of the Playground Equipment, CIP Project No. 7203
Fiscal Impact: Budgeted $ 300,000.00 CIP Budget Fund (797203-6760) Expense: $ 289,925.14 CIP Budget Fund (797203-6760)
Recommended Action: It is recommended that the City Council:
1) Provide Staff with input to incorporate into the design plan for the renovation of the Wagner Park playground; and
2) Approve the design concept plan for the Wagner Park playground renovation project; and
3) Approve the purchase of the Wagner Park playground equipment utilizing the budgeted CIP funding in Fiscal Year 2021-2022 for project 7203; and 4) Award a Public Works Agreement to Miracle Recreation Equipment, for the Wagner Park playground equipment renovation project in the amount of $289,925.14; and 5) Authorize the City Administrator to approve contract change orders up to a total of $10,074.86 or a not -to -exceed total contract amount of $300,000.00; and 6) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
3.d. Approval of the Design Concept Plan for Playground Renovations at Santa Fe Park and Approval of a Public Works Agreement with Pacific Play Systems Inc. for the Purchase and Installation of the Playground Equipment, CIP Project No. 7203 Fiscal Impact: Budgeted: $ 375,000 CIP Budget Fund
$ 300,000 797203-6760
$ 75,000 507203-6760
Expense: $ 373,000 CIP Budget Fund
Recommended Action: It is recommended that the City Council:
1) Provide Staff with input to incorporate into the design plan for the renovation of the Santa Fe Park playground; and
2) Approve the design concept plan for the Santa Fe Park playground renovation project; and
3) Approve the purchase of the Santa Fe Park playground equipment utilizing the budgeted CIP funding in Fiscal Year 2021-2022 for project 7203; and 4) Award a Public Works Agreement to Pacific Play Systems, for the Wagner Park playground equipment renovation project in the amount of $373,00; and 5) Authorize the City Administrator to approve contract change orders up to a total of $2,000 or a not -to -exceed total contract amount of $375,000; and 6) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
3.e. Introduction of the Placentia Public Safety Communications Center and the Center's 2021 Annual Report
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) A Receive and file a copy of the completed 2021 Annual Report.
3.f. General Update on 777 Orangethorpe Avenue Project Application Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Receive and file.
CITY COUNCIL/BOARD MEMBERS REQUESTS:
Council/Board Members may make requests or ask questions of Staff. If a Council/Board Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, April 19, 2022 Page 8 of 9
Adjourned in Memory of
Harold Potter
Longtime Placentia Resident and Assistant City Attorney and
Jim Alegria
Friend of Councilmember Green for Over 30 years and Former Business Associate ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to a regular City Council meeting on Tuesday, May 3, 2022 at 5:30 p.m.
TENTATIVE AGENDA FORECAST
The Tentative Agenda Forecast is subject to change up until the posting of the Agenda for the Council Meeting listed below:
• 2nd Reading of Sign Regulations Ordinance
• Award of Construction Contract for Fire Station 2 Garage Pads • Cooperative Agreement with Anaheim for FY 2021-22 Street Resurfacing Project • PSA for City Hall and Police Station HVAC and Solar/Battery Project • FY 2022-23 SB 1/RMRA Project List
• NOC: Civic Center Pergola Project
• Amendment No. 3 with Briggs Cardosa for Golden Ave. Bridge Replacement Project • Amendment to Agreement with PATH for Navigation Center • Study Session: Santa Fe Street Closure
CERTIFICATION OF POSTING
I, Karen O'Leary, Deputy City Clerk of the City of Placentia and Assistant Secretary of the Industrial Commercial Development Authority, the Successor Agency, and the Placentia Public Financing Authority hereby certify that the Agenda for the April 19, 2022 meetings of the City Council, Successor Agency, Industrial Commercial Development Authority, and the Placentia Public Financing Authority was posted on April 14, 2022.
Karen O'Leary
Deputy City Clerk
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, April 19, 2022 Page 9 of 9