TO:
FROM:
DATE:
SUBJECT:
FISCAL
IMPACT:
SUMMARY:
Placentia City Council
CITY COUNCIL
CITY ADMINISTRATOR
APRIL 19, 2022
REAPPOINTMENT OF EXPIRED COMMISSION AND COMMITTEE TERMS None
State Law requires that Placentia publicly post a list of all City Council authorized committees, commissions, and boards by December 31 of each calendar year. This requirement is referred to as the "Maddy List" named for State Senator Ken Maddy who was the sponsoring legislator for the requirement.
In addition to a list of the City's committees, commissions, and boards, the posted information must also include any requirements for appointment to each group as well as a list of any appointed members whose terms will be expiring in the calendar year following the posting.
During the pandemic, the City Clerk's office continued to post a Maddy List. However, the terms of several commissioners and committee members have expired, and those volunteers have continued to serve after their terms expired. The Placentia Charter states in Section 902 that members of City Council appointed boards, commissions, and committees shall serve until their respective successors are appointed and qualified. The City wishes to recognize the hard work and commitment of the volunteers serving on boards, commissions, and committees by completing the process of reappointing those desiring to continue to serve.
The City Clerk's Office wishes to address these expired terms of office.
RECOMMENDATION:
It is recommended that the City Council take the following action:
1) Receive and file this report and presentation; and
2) Provide direction to the City Clerk's Office regarding the City Council's preferred approach to updating terms of commissioners, and board and committee members, serving after their appointed term has expired.
3. a.
Apr. 19, 2022
City Council Agenda
April 19, 2022
DISCUSSION:
The terms of the positions below have expired and it is recommended that those serving be reappointed if willing to continue to serve.
Planning Commission
2 positions require (re)appointment to term ending 7/1/22 (7/1/26?) 1 position requires (re)appointment to term ending 7/1/25 There is 1 open position
Financial Audit Oversight Committee
1 position requires (re)appointment to term ending 7/1/23 2 positions require (re)appointment to term ending 7/1/24 1 position requires (re)appointment to term ending 7/1/25 The City Clerk's Office seeks the City Council's guidance as to their preferred method to become current with appointments. The Clerk's Office has identified the following two (2) options for achieving compliance and would welcome any direction on this matter.
Option #1
Solicit confirmation from all currently serving members requiring (re)appointment that they are willing to serve the remainder of the term consistent with their previous appointment date. Upon confirmation, conduct City Council reappointments of those indicating a willingness to continue serving.
Option #2
Declare the expired term seats "vacant". Open applications to all positions requiring re(appointment) and solicit applications to fill identified positions. At the conclusions of that process, conduct City Council interviews with prospective applicants and subsequently make any necessary appointments.
Prepared by:
Ka en O'Leary
Deputy City Clerk
Attachment
Presentation — Maddy List
viewed and approved:
Damien R. Arrula
City Administrator