TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
Placentia City Council
AGENDA REPORT
FROM: DIRECTOR OF COMMUNITY SERVICES
DATE: APRIL 19, 2022
SUBJECT: APPROVAL OF THE DESIGN CONCEPT PLAN FOR PLAYGROUND
RENOVATIONS AT WAGNER PARK AND APPROVAL OF A PUBLIC WORKS AGREEMENT WITH MIRACLE RECREATION EQUIPMENT CO. FOR THE
PURCHASE AND INSTALLATION OF THE PLAYGROUND EQUIPMENT, CIP PROJECT NO. 7203
FISCAL
IMPACT: BUDGETED $300,000.00
EXPENSE: $289,925.14
SUMMARY:
CIP BUDGET FUND (797203-6760)
CIP BUDGET FUND(797203-6760)
The Placentia Open Space and Urban Greening "(POSUG") Master Plan was completed in November 2019 and approved by the City Council at the December 3, 2019, meeting to be utilized as a guide for future Capital Improvement Program (CIP) projects to be incorporated into the City's CIP plan and to allocate potential funding sources as available through the City's annual budgetary process.
This Master Plan was the basis for the creation of the Placentia Parks Initiative (PPI); a citywide initiative which is aimed at establishing a significant capital investment into the City's parks and open spaces by improving and renovating aging park infrastructure and amenities over the course of the next two (2) fiscal years.
At the May 18, 2021, meeting the City Council approved the PPI as a tool to be utilized for prioritizing park and building improvement projects as funding becomes available. Included in the PPI was the renovation of the Wagner Park playground. The project will include the complete removal and replacement of the existing playground structure, addition of a new swing bay, themed climbers, and new slides.
Currently, Wagner Park includes two (2) 360 Typhoon Slides that are attached to the existing play structure. The slides were installed in the summer of 2017 and cost approximately $14,000 including installation. Staff evaluated the slides and found that they are still in good shape and are not in need of replacement. Staff recommends keeping the existing slides and incorporating them into the new design of the play structure.
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Apr. 19, 2022
City Council Agenda
April 19, 2022
The design concept plan has been reviewed by Staff and was presented to the Parks, Arts, and Recreation Commission (PARC) at the February 8, 2022, Commission meeting for their review.
Staff and the PARC Commission recommend the City Council approve the concept design plan.
The proposed action will approve the design concept plan of the Wagner Park playground renovation project and will award a Public Works Agreement to Miracle Recreation Equipment Co. ("Miracle"), for the purchase and installation of the playground equipment in the amount of $289,925.14, satisfying CIP project No. 7203, as outlined in the PPI.
RECOMMENDATION:
It is recommended that City Council take the following actions:
1. Provide Staff with input to incorporate into the design plan for the renovation of the Wagner Park playground; and
2. Approve the design concept plan for the Wagner Park playground renovation project; and
3. Approve the purchase of the Wagner Park playground equipment utilizing the budgeted CIP funding in Fiscal Year 2021-2022 for project 7203; and
4. Award a Public Works Agreement to Miracle Recreation Equipment, for the Wagner Park playground equipment renovation project in the amount of $289,925.14; and
5. Authorize the City Administrator to approve contract change orders up to a total of $10,074.86 or a not -to -exceed total contract amount of $300,000.00; and
6. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
DISCUSSION:
At the May 18, 2021, meeting the City Council approved the PPI as a tool to be utilized for prioritizing park and building improvement projects as funding becomes available. Included in the PPI was the renovation of the Wagner Park playground. The project will include the complete removal and replacement of the existing playground structure, addition of a new swing bay, themed climbers, and replacement of aging park amenities. In following the PPI, the new playground will feature a nature theme and will include colorful insect climbers in the shapes of a caterpillars, ladybugs, and butterflies.
Currently, Wagner Park includes two (2) 360 Typhoon Slides that are attached to the existing play structure. The slides were installed in 2017 and cost approximately $14,000. The slides are a Miracle product and were installed by Miracle. After evaluating the playground and determining that the existing slides are in good condition and do not pose any safety hazards, it was determined that the most fiscally responsible design should include the incorporation of the existing slides into the new playground. Staff solicited three (3) bids for the Wagner Park
City Council Agenda
April 19, 2022
playground renovation project and included a request for the consultant to incorporate the existing slides into their design proposals. The City received proposals from Miracle Recreation Equipment Co., PlayCore dba GameTime, and Pacific Play Systems Inc. Of the three (3) bids received, only Miracle was able to meet the City's request to incorporate the slides into the design concept to the City's satisfaction. Per Miracle's design concept the existing slides will be attached to the new playground and the color scheme will match, thus providing for the most seamless and cost- effective renovation project. The other two (2) contractors are not able to attach the existing slides to the new playground structure as they are not the original manufacturer or installer of the slides.
The table below identifies the submitted proposals.
Contractor
Bid Amount
Notes
Miracle Recreation
$289,925.14
Will incorporate existing slides
Equipment Co.
PlayCore dba GameTime
$289,998.76
Cannot incorporate existing
slides
Pacific Play Systems Inc.
$295,000.00
^ Cannot incorporate existing
slides
The design concept plan provided by Miracle aligns with the City Council approved PPI, to enhance play experiences throughout the City's parks system, by creating unique "themed" playgrounds that are all different. The Park, Arts, and Recreation ("PARC") Commission reviewed the design concept plans for the renovation of the Wagner Park playground at the February 8, 2022, meeting. The PARC Commission recommends approval of the proposed design concept plans provided by Miracle.
Upon approval of the concept design, Staff will work with Miracle to order and finalize the installation of the playground equipment for the park. Additional park amenities will also be ordered per the concept design from a separate CIP budget fund. Staff recommends the City Council approve the concept design plans and award a Public Works Agreement to Miracle Recreation Equipment Co. for the purchase of the equipment in the amount of $289,925.14.
FISCAL IMPACT:
The City Council budgeted Measure U Funds to renovate Wagner Park and Santa Fe playground in the Fiscal Year 2021-22 CIP. The current budget for the projects is $600,000. Therefore, sufficient funds exist in the CIP budget to purchase and install the playground equipment at $289,925.14. Additional park amenities will also be ordered, utilizing currently budgeted CIP project funds for the replacement of various amenities throughout all City parks, consistent with the PPI.
City Council Agenda
April 19, 2022
Prepared by:
Veronica Ortiz
Community Servi
Reviewed and approved by:
Jennifer Lampman
Director of Finance
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Reviewed and approved by:
Karen Crocker
Director of Community Services
Reviewed and approved by:
Damien R. Arrula
City Administrator
Attachments:
1. Wagner Park Playground Concept Design Plans Presentation
2. Miracle Recreation Equipment Co. Playground Purchase Contract