TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
Placentia City Council
.AGENDA REPORT!
FROM: DIRECTOR OF COMMUNITY SERVICES
DATE: APRIL 19, 2022
SUBJECT: APPROVAL OF THE DESIGN CONCEPT PLAN FOR PLAYGROUND
RENOVATIONS AT SANTA FE PARK AND APPROVAL OF A PUBLIC WORKS AGREEMENT WITH PACIFIC PLAY SYSTEMS INC. FOR THE PURCHASE AND INSTALLATION OF THE PLAYGROUND EQUIPMENT, CIP PROJECT NO. 7203 FISCAL
IMPACT: BUDGETED: $ 375,000
$ 300,000
$ 75,000
EXPENSE: $ 373,000
SUMMARY:
CIP BUDGET FUND
797203-6760
507203-6760
CIP BUDGET FUND
The Placentia Open Space and Urban Greening ("POSUG") Master Plan was completed in November 2019 and approved by the City Council at the December 3, 2019, meeting to be utilized as a guide for future Capital Improvement Program ("CIP") Projects to be incorporated into the City's CIP plan and to allocate potential funding sources as available through the City's annual budgetary process.
This Master Plan was the basis for the creation of the Placentia Parks Initiative ("PPI"); a citywide initiative which is aimed at establishing a significant capital investment into the City's parks and open spaces by improving and renovating aging park infrastructure and amenities over the course of the next two (2) fiscal years.
At the May 18, 2021, meeting the City Council approved the PPI as a tool to be utilized for prioritizing park and building improvement projects as funding becomes available. Included in the PPI was the renovation of the Santa Fe Park playground. The project will include the complete removal of the existing playground structure. The new playground structures will feature a train theme complete with new rubberized surfacing that will incorporate a train track design. Other additions will include new shade sails, a climber, new slides, and a separate early childhood play structure consistent with the train theme for youth ages three to five years old.
The design concept plan has been reviewed by Staff and was presented to the Parks, Arts, and Recreation Commission ("PARC") at the March 14, 2022 Commission meeting for their review.
I d.
Apr. 19, 2022
City Council Agenda
April 19, 2022
Funding for the project has been identified as $300,000 from Measure U and $75,000 from grant funding from St. Jude Medical Center ("St. Jude") to be exclusively utilized to incorporate an early childhood play structure for youth ages three to five years old. Staff and the PARC Commission recommend the City Council approve the concept design plan. The proposed action will approve the design concept plan of the Santa Fe Park playground renovation project and will award a Public Works Agreement to Pacific Play Systems ("Pacific Play"), for the purchase and installation of the playground equipment in the amount of $373,000, satisfying CIP project No. 7203, as outlined in the PPI.
RECOMMENDATION:
It is recommended that City Council take the following actions:
1. Provide Staff with input to incorporate into the design plan for the renovation of the Santa Fe Park playground; and
2. Approve the design concept plan for the Santa Fe Park playground renovation project; and
3. Approve the purchase of the Santa Fe Park playground equipment utilizing the budgeted CIP funding in Fiscal Year 2021-2022 for project 7203; and
4. Award a Public Works Agreement to Pacific Play Systems, for the Wagner Park playground equipment renovation project in the amount of $373,00; and
5. Authorize the City Administrator to approve contract change orders up to a total of $2,000 or a not -to -exceed total contract amount of $375,000; and
6. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
DISCUSSION:
At the May 18, 2021, meeting the City Council approved the PPI as a tool to be utilized for prioritizing park and building improvement projects as funding becomes available. Included in the PPI was the renovation of the Santa Fe Park playground. The project will include the complete removal and replacement of the existing playground structure, addition of a shade sails, a new early childhood play structure for youth ages three to five years old, themed climbers, and replacement of aging park amenities. In following the PPI, the new playground will feature a train theme and will include a train track design in the rubberized surfacing, a locomotive structure, caboose, and box cars.
The total budget for the project is outlined in the Fiscal Year 2021-2022 CIP budget. A total of $300,000 is identified from Measure U funding and $75,000 is identified through funds provided from St. Jude, for the Healthy Communities Grant Program that aims to decrease childhood obesity and provide opportunities for increased physical activity and access to healthy foods.
City Council Agenda
April 19, 2022
Staff solicited three (3) bids for the Santa Fe Park playground renovation project and included a request for the consultant to incorporate the addition of an early childhood play structure for youth ages three to five years old as part of the St. Jude grant deliverables.
The City received proposals from Miracle Recreation Equipment Co., PlayCore dba GameTime, and Pacific Play Systems Inc. ("Pacific Play"). The table below identifies the submitted proposals.
Contractor Bid Amount
Pacific Play Systems Inc. $373,000.00
Pla Core dba GameTime $355,220.48 _
Miracle Recreation Equipment Co. $195,046.11
The design concept plan provided by Pacific Play, best aligns with the City Council approved PPI, to enhance play experiences throughout the City's parks system, by creating unique "themed" playgrounds that are all different. The PARC Commission reviewed the design concept plans for the renovation of the Santa Fe playground at the March 14, 2022, meeting. The PARC Commission recommends approval of the proposed design concept plans provided by Pacific Play. Per the Commission's recommendation, the provided concept plan provides for the most creative design, best incorporates early childhood play as part of the grant deliverables and meets the City's proposed project budget.
Upon approval of the concept design, Staff will work with Pacific Play, to order and finalize the installation of the playground equipment for the park. Additional park amenities will also be ordered per the concept design from a separate CIP Budget fund. Staff recommends the City Council approve the concept design plans and award a Public Works Agreement to Pacific Play for the purchase of the equipment in the amount of $373,000.
FISCAL IMPACT:
The City Council budgeted $600,000 in Measure U Funds to renovate Santa Fe Park playground and Wagner Park in the Fiscal Year 2021-22 Capital Improvement Program (CIP). An additional $75,000 has been allocated to the project as part of the St. Jude Healthy Communities Grant program. The current budget for the project is $375,000. Therefore, sufficient funds exist in the CIP Budget to purchase and install the playground equipment at $373,000. Additional park amenities will also be ordered, utilizing currently budgeted CIP project funds for the replacement of various amenities throughout all City parks, consistent with the PPI.
Prepared by: Reviewed and approved by:
I
Veronica Orte�i
KarenCrocker
Community e iisor Director of Community Services
City Council Agenda
April 19, 2022
Reviewed and approved by:
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Jennifer Lampman
Director of Finance
Reviewed and approved by:
bami--6-MM-Arrula
City Administrator
Attachments:
1. Santa Fe Park Playground Concept Design Plans Presentation
2. Pacific Play Systems Inc. Playground Purchase Contract