Regular Meeting Agenda
May 3, 2022
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
SPECIAL PROCEDURES NOTICE
On March 4, 2020, pursuant to California Government Code Section 8625, Governor Newsom declared a State of Emergency as a result of the threat of the COVID-19 virus.
On September 17, 2021, Governor Newsom signed AB 361, which went into immediate effect as urgency legislation. AB 361 added subsection (e) to Section 54953 to authorize legislative bodies to conduct remote meetings provided the legislative body makes specified findings. As of February 9, 2022 it was reported that the COVID-19 pandemic had killed more than 81,811 Californians. Social distancing measures decrease the chance of the spread of COVID-19.
Given the health risks associated with COVID-19, please be advised that while the City Council Chambers are open to the public, some or all of the Placentia City Council Members may attend this meeting via teleconference. Those locations are not listed on the agenda and are not accessible to the public.
How to Observe the Meeting
To maximize public safety while maintaining transparency and public access, in addition to being open to the public, all City Council meetings are available to view live on AT&T U -verse (Channel 99), Spectrum (Channel 3), and online at www.Dlacentia.ora/Dctv .
How to Submit Public Comment
Members of the public may provide public comment in person or comments may be sent for City Council consideration by email to the City Clerk at citvclerkThDlacentia.ora. Please limit submitted comments to 200 words or less. Comments received before or during a Council meeting, until the close of the Oral Communications portion of the agenda, may not be read during the City Council meeting but will be summarized in the public record and are subject to the regular time limitations per speaker. Longer submittals will be included in the public record. If you are unable to provide your comments in writing, please contact the City Clerk's Office for assistance at (714) 993-8231.
Americans with Disabilities Act Accommodation
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at citvclerk(aDlacentia.ora or by calling (714) 993- 8231. Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility while maintaining public safety. (28 CFR 35.102.35.104 ADA Title II)
Until further notice the City will implement the guidelines of the California Department of Public Health regarding social distancing.
The City of Placentia thanks you in advance for taking all precautions to prevent the spread of the COVID- 19 virus.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, May 3, 2022 Page 1 of 7
Mayor Rhonda Shader
District 1
Mayor Pro Tem Chad P. Wanke
District 4
Craig S. Green
Councilmember
District 2
Ward L. Smith
Councilmember
District 5
Jeremy B. Yamaguchi
Councilmember
District 3
Robert S. McKinnell
City Clerk
Kevin A. Larson
City Treasurer
Damien R. Arrula
City Administrator
Christian L. Bettenhausen
City Attorney
City of Placentia
401 E. Chapman Avenue
Placentia, CA 92870
Phone: (714) 993-8117
Fax: (714) 961-0283
Email:
[email protected]
Website: www.placentia.org
Regular Meeting Agenda
May 3, 2022
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
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Copies of all agenda materials are available for public review in the Office of the City Clerk, online at www.placentia.org , and at the Placentia Library Reference Desk.
Persons who have questions concerning any agenda item may call the City Clerk's Office, (714) 993-8231, to make inquiry concerning the nature of the item described on the agenda.
Procedures for Addressina the Council/Board Members
Any person who wishes to speak regarding an item on the agenda or on a subject within the City's jurisdiction during the "Oral Communications" portion of the agenda should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE that portion of the agenda is called. Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak on a Public Hearing item should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE the item is called.
The Council and Board members encourage free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of an entire group. To encourage all views, the Council and Board discourage clapping, booing or shouts of approval or disagreement from the audience.
PLEASE SILENCE ALL PAGERS, CELL PHONES, AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL AND BOARD MEMBERS ARE IN SESSION.
Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (714) 993-8231.
Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility.
(28 CFR 35.102.35.104 ADA Title II)
In compliance with California Government Code § 54957.5, any writings or documents provided to a majority of the City Council regarding any item on this agenda that are not exempt from disclosure under the Public Records Act will be made available for public inspection at the City Clerk's Office at City Hall, 401 East Chapman Avenue, Placentia, during normal business hours.
Study Sessions are open to the public and held in the City Council Chambers or City Hall Community Room. Executive Sessions are held in the Council Caucus Room. While the public may be in attendance during oral announcements preceding Executive Sessions, Executive Sessions are not open to the public.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, May 3, 2022 Page 2 of 7
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA - CLOSED SESSION
May 3, 2022
5:30 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Green
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Shader
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.
1. Pursuant to Government Code Section 54956.8
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Administrator
2. Pursuant to Government Code Section 54956.8
PUBLIC EMPLOYEE PERFORMANCE EVALUATION:
Title: City Attorney
3. Pursuant to Government Code Section 54956.9 (d)(1):
Conference with Legal Counsel — Existing Litigation
Case: Arcadia, et al. v. So. Cal. Edison Corp., Santa Barbara Superior Court Case No. 20 CV 02026
RECESS: The City Council and Boards of Directors will recess to their 7:00 p.m. Regular Meeting.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, May 3, 2022 Page 3 of 7
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA
May 3, 2022
7:00 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Green
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Shader
INVOCATION: Charles Frost
PLEDGE OF ALLEGIANCE: Fire Engineer James Banister
PRESENTATIONS:
a. Recognition of May 20, 2022 as Food Allergy Awareness Day Presenters: Mayor Shader and Community Services Supervisor Veronica Ortiz Recipients: Emma Melin and Rose Melin
b. Proclamation of May 2022 Mental Health Awareness
Presenter: Mayor Shader
Recipient: Olivia Siegel
c. Proclamation of May 2022 Older Americans Month
Presenter: Mayor Shader
Recipient: Tricia Montelongo
d. Proclamation Declaring May 22, 2022 as "National Poppy Day" and May 2022 as "Poppy Month"
Presenter: Mayor Shader
Recipients: American Legion Auxiliary Unit 277
CLOSED SESSION REPORT:
CITY ADMINISTRATOR REPORT:
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any agenda item, which is not a public hearing item, or on matters within the jurisdiction of the City Council and Boards of Directors. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
CITY COUNCIL/BOARD MEMBER COMMENTS:
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, May 3, 2022 Page 4 of 7
1. CONSENT CALENDAR (Items 1.a. through 1.e.):
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any Member of the City Council and Boards of Directors or City Administrator may request an item be removed from the Consent Calendar for discussion. All items removed shall be considered immediately following action on the remaining items.
1.a.
1.b.
1.c.
Second Reading of Ordinance No. 0-2022-04, Whereby Chapter 23.90 of the Municipal Code Shall be Amended Regarding the Standards and Regulatory Requirements of Temporary Advertising Devices (Zoning Code Amendment 2022-01)
Fiscal Impact: None
Recommended Action: Approve
City Fiscal Year 2021-22 Register for May 3, 2022
Check Register
Fiscal Impact: $1,173,626.99
Electronic Disbursement Register
Fiscal Impact: $789,649.25
Recommended Action: It is recommended that the City Council:
1) Receive and file
Award of Construction Contract for Vehicle Garage Concrete Building Foundations at Fire Station #2, City Project No. 5105
Fiscal Impact:
Expense: $133,042.61 Construction Contract Amount
$ 13,304.26 Contingency Amount
$146,346.87 FY 2021-22 CIP Budget Project No. 5105
Budget: $ 96,345.00 Measure U Fund (795105-6185)
$ 32,711.00 Pub Safety Develop. Impact Fee (675105-6185) $ 17,293.27 General Fund (105105-6185 & 105105-6850)
$146,349.27 Available Budget
Recommended Action: It is recommended that the City Council:
1) Approve a Public Works Agreement with Corner Keystone Construction Corporation for the Fire and Life Safety Station #2 Project in the amount of $133,042.61; and 2) Authorize the City Administrator to approve contract change orders up to ten percent (10%) of the contract amount, or $13,304.26, for a total construction contract not -to - exceed amount of $146,346.87; and
3) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
1.d. Resolution Adopting Fiscal Year 2022-23 Project List for Compliance with SB 1, the Road Repair and Accountability Act Of 2017
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Approve Resolution No. R-2022-26, a Resolution of the City Council of the City of Placentia, California, adopting the List of Projects for Fiscal Year 2022-23 funded by SB 1, The Road Repair and Accountability Act 2017; and
2) Direct Staff to submit the project list to the California Transportation Commission.
1.e. Amendment No. 2 to Professional Services Agreement with Dennis Grubb and Associates, LLC. for Fire Prevention/Fire Marshal Services for Placentia Fire and Life Safety Department
Fiscal Impact: $50,000 - Department Contract Services (103066-6290), with at least 80% of revenue generated by fire inspection and permit fees offsetting this expense.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, May 3, 2022 Page 5 of 7
1.f.
Recommended Action: It is recommended that the City Council:
1) Approve Amendment No. 2 to the Professional Services Agreement with Dennis Grubb and Associates LLC. to increase the compensation from $50,000 to $100,000; and 2) Authorize the City Administrator to execute the necessary documents, in a form approved by the City Attorney.
Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
2. PUBLIC HEARING: None
3. REGULAR AGENDA:
3.a. Professional Services Agreement With JBA Consulting Engineers, Inc., DBA NV5 (NV5) For The Placentia City Hall & Police Station HVAC, Solar, And Electric Vehicle Charging Infrastructure Project
Fiscal Impact:
Expense: $ 349,065 Professional Services Agreement
$ 34,906 Contingency Amount
(105207-6850) & (105209-6850)
Budget: $2,000,000 City Hall HVAC Project (105207-6850) $ 600,000 City Hall Solar Project (105209-6850)
Recommended Action: It is recommended that the City Council:
1) Approve a Professional Services Agreement with JBA Consulting Engineers, Inc. dba:
NV5 to provide engineering design and construction bid documents for the Placentia City Hall and Police Station HVAC System and Solar Energy Project in an amount not - to -exceed $349,065; and
2) Authorize the City Administrator to approve change orders up to 10% of the total contract amount, or $34,906; and
3) Authorize the City Administrator to execute the above-mentioned Professional Services Agreement, in a form approved by the City Attorney.
CITY COUNCIL/BOARD MEMBERS REQUESTS:
Council/Board Members may make requests or ask questions of Staff. If a Council/Board Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda.
ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to a regular City Council meeting on Tuesday, May 17, 2022 at 5:30 p.m.
TENTATIVE AGENDA FORECAST
The Tentative Agenda Forecast is subject to change up until the posting of the Agenda for the Council Meeting listed below:
• 2nd Reading of Police Department Military Equipment Ordinance • LMD Public Hearing Notice Resolution
• SLD Public Hearing Notice Resolution
• NOC: Civic Center Pergola Project
• Amendment No. 3 with Briggs Cardosa for Golden Ave. Bridge Replacement Project • TOD CFD Annual Levy
• Public Safety CFD Annual Levy
• Study Session: Santa Fe Street Closure
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, May 3, 2022 Page 6 of 7
CERTIFICATION OF POSTING
I, Nancy Albitre, Interim Deputy City Clerk of the City of Placentia and Assistant Secretary of the Industrial Commercial Development Authority, the Successor Agency, and the Placentia Public Financing Authority hereby certify that the Agenda for the May 3, 2022 meetings of the City Council, Successor Agency, Industrial Commercial Development Authority, and the Placentia Public Financing Authority was posted on April 28, 2022.
Nancy M. Albitre
Interim Deputy City Clerk
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, May 3, 2022 Page 7 of 7