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Placentia Cit Council
AGENDA REPORT
CITY COUNCIL
CITY ADMINISTRATOR
DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES AND INFRASTRUCTURE MAY 3, 2022
SUBJECT: AWARD OF CONSTRUCTION CONTRACT FOR VEHICLE GARAGE CONCRETE BUILDING FOUNDATIONS AT FIRE STATION #2, CITY PROJECT NO. 5105
FISCAL
IMPACT: EXPENSE: $133,042.61
$ 13,304.26
$146,346.87
BUDGET $ 96,345.00
$ 32,711.00
$ 17.293.27
$146,349.27
SUMMARY:
CONSTRUCTION CONTRACT AMOUNT
CONTINGENCY AMOUNT
FY 2021-22 CIP BUDGET PROJECT NO. 5105
MEASURE U FUND (795105-6185)
PUB SAFETY DEVELOP. IMPACT FEE (675105-6185)
GENERAL FUND (105105-6185 & 105105-6850)
AVAILABLE BUDGET
This project will install reinforced concrete foundations and extend existing water and electrical lines needed to support two prefabricated garage buildings at Fire Station #2. The garages will store the City's Reserve Fire Engine, Battalion Chief Unit and support vehicles. This work includes demolition, saw -cutting, steel reinforcement, concrete foundations, slabs, utilities, exhaust fans, electrical and plumbing and full coordination with the building fabricator and installer. After having only one contractor in attendance at the Mandatory Pre -Bid Meeting, staff extended the bid period and added a second Mandatory Pre -Bid Meeting a week later. Staff also extended the Bid Opening Date, to allow opportunity for additional contractors to submit a bid proposal. Despite that effort, only one (1) bid was received for this project on March 3, 2022. The bid was submitted by Corner Keystone Construction Corporation and was found to be responsive and responsible.
Staff recommends that City Council award a construction contract to Corner Keystone Construction Corporation in the amount of $133,042.61. In addition to the construction cost, a ten percent (10%) construction contingency amount of $13,304.26 is provided to cover any unforeseen conditions found during construction. The total construction contract cost including contingency amounts is $146,346.87.
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Approve a Public Works Agreement with Corner Keystone Construction Corporation for the Fire and Life Safety Station #2 Project in the amount of $133,042.61; and
1.c.
May 3, 2022
City Council Agenda
May 3, 2022
2. Authorize the City Administrator to approve contract change orders up to ten percent (10%) of the contract amount, or $13,304.26, for a total construction contract not -to - exceed amount of $146,346.87; and
3. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
DISCUSSION:
This project will install reinforced concrete foundations and extend existing water and electrical lines needed to support two prefabricated garage buildings at Fire Station #2. The garages will store the City's Reserve Fire Engine, Battalion Chief Unit and support vehicles. This work includes demolition, saw -cutting, steel reinforcement, concrete foundations, slabs, utilities, exhaust fans, electrical and plumbing and full coordination with the building fabricator and installer.
On March 3, 2022, the City received only one (1) bid from a contractor for construction of foundations and accessories necessary in support of two prefabricated garage buildings. The following table provides the total bid amount received from the contractor:
Contractor Bid Amount
Corner Keystone Construction Corporation $133,042.61
A Mandatory Pre -Bid Meeting was scheduled for February 15, 2022, but there was only one contractor in attendance. In an attempt to obtain additional bids and to allow additional contractors opportunity to bid, staff extended the bid period and added a second Mandatory Pre -Bid Meeting.
The additional meeting also had only one contractor in attendance. Despite the additional effort, only one (1) bid was received for this project. Corner Keystone Construction Corporation was the only responsible bidder. Staff reviewed and analyzed their bid proposal, and it was found to be responsive. Based on Corner Keystone Construction Corporation's reference check and their bid, staff recommends awarding a construction contract to Corner Keystone Construction Corporation for construction of the new garage building foundations at Fire Station #2.
FISCAL IMPACT:
The total construction cost for this work amounts to $146,346.87. This cost consists of the bid submitted by Corner Keystone Construction Corporation in the amount of $133,042.61 and a construction contingency in the amount of $13,304.26. Sufficient funds are budgeted and available in the FY 2021-22 Capital Improvement Program Budget to cover this expense. As such, sufficient funds exist for the recommended actions.
City Council Agenda
May 3, 2022
Prepared by: Reviewed and approved:
Masoud Sepa
City Enginee
Reviewed and approved:
Luis Estee
Deputy City Administrator
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Jennffer Lampman
Director of Finance
Reviewed and approved:
Damen RAula
City Administrator
Attachment:
Agreement with Corner Keystone Construction Corporation