PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA - CLOSED SESSION
May 3, 2022
5:30 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
SPECIAL PROCEDURES NOTICE
On March 4, 2020, pursuant to California Government Code Section 8625, Governor Newsom declared a State of Emergency as a result of the threat of the COVID-19 virus.
On September 17, 2021, Governor Newsom signed AB 361, which went into immediate effect as urgency legislation. AB 361 added subsection (e) to Section 54953 to authorize legislative bodies to conduct remote meetings provided the legislative body makes specified findings. As of February 9, 2022 it was reported that the COVID-19 pandemic had killed more than 81,811 Californians. Social distancing measures decrease the chance of the spread of COVID-19.
Given the health risks associated with COVID-19, please be advised that while the City Council Chambers are open to the public, some or all of the Placentia City Council Members may attend this meeting via teleconference. Those locations are not listed on the agenda and are not accessible to the public.
How to Observe the Meeting
To maximize public safety while maintaining transparency and public access, in addition to being open to the public, all City Council meetings are available to view live on AT&T U -verse (Channel 99), Spectrum (Channel 3), and online at www.placentia.org/pcty .
How to Submit Public Comment
Members of the public may provide public comment in person or comments may be sent for City Council consideration by email to the City Clerk at cityclerk(placentia.org. Please limit submitted comments to 200 words or less. Comments received before or during a Council meeting, until the close of the Oral Communications portion of the agenda, may not be read during the City Council meeting but will be summarized in the public record and are subject to the regular time limitations per speaker.
Longer submittals will be included in the public record. If you are unable to provide your comments in writing, please contact the City Clerk's Office for assistance at (714) 993-8231.
Americans with Disabilities Act Accommodation
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at [email protected] or by calling (714) 993- 8231. Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility while maintaining public safety. (28 CFR 35.102.35.104 ADA Title II)
Until further notice the City will implement the guidelines of the California Department of Public Health regarding social distancing.
The City of Placentia thanks you in advance for taking all precautions to prevent the spread of the COVID-19 virus.
CALL TO ORDER: Mayor Shader called the meeting to order at 5:30 p.m.
ROLL CALL:
PRESENT: Councilmember/Board Member Green, Smith, Yamaguchi, Shader ABSENT: Wanke
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, May 3, 2022 Page 1 of 6
ORAL COMMUNICATIONS:
Mayor Shader opened Oral Communications for the Closed Session. City Clerk McKinnell stated that the City Clerk's Office had received no public comment for the Closed Session.
The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:
1. Pursuant to Government Code Section 54956.8
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Administrator
2. Pursuant to Government Code Section 54956.8
PUBLIC EMPLOYEE PERFORMANCE EVALUATION:
Title: City Attorney
3. Pursuant to Government Code Section 54956.9 (d)(1):
Conference with Legal Counsel — Existing Litigation
Case: Arcadia, et al. v. So. Cal. Edison Corp., Santa Barbara Superior Court Case No. 20 CV 02026
RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.
CALL TO ORDER: Mayor Shader called the meeting to order at 7:00 p.m.
ROLL CALL:
PRESENT: Councilmember/Board Member Green, Smith, Yamaguchi, Shader ABSENT: Wanke
STAFF PRESENT:
City Attorney/Authority Counsel Christian Bettenhausen; City Administrator Damien Arrula; Deputy City Administrator Rosanna Ramirez; Deputy City Administrator Luis Estevez; Police Chief Brad Butts; Fire Department Battalion Chief Jason Dobine; Director of Finance Jennifer Lampman; Director of Community Services Karen Crocker; Director of Development Services Joe Lambert; Assistant to the City Administrator/Economic Development Manager Jeannette Ortega; City Treasurer Kevin Larson; City Clerk Robert McKinnell; Interim Deputy City Clerk Nancy M. Albitre INVOCATION: Kenneth Milhander
PLEDGE OF ALLEGIANCE: Fire Chief Jason Dobine
PRESENTATIONS:
a. Recognition of May 20, 2022 as Food Allergy Awareness Day Presenters: Mayor Shader and Community Services Supervisor Veronica Ortiz Recipients: Emma Melin and Rose Melin
Mayor Shader introduced Rose Melin and Emma Melin to give a brief presentation spread awareness about food allergies. Mayor Shader presented a Food Allergy Awareness Day proclamation to Emma is now an ambassador for Red sneakers for Oakley and is on a mission to spread awareness about food allergies to the residents of Placentia, Orange County, the State of California, and beyond. b. Proclamation of May 2O22 Mental Health Awareness
Presenter: Mayor Shader
Recipient: Olivia Siegel
c. Proclamation of May 2O22 Older Americans Month
Presenter: Mayor Shader
Recipient: Senior Citizens Committee
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, May 3, 2022 Page 2 of 6
Mayor Shader introduced Tricia Montelongo, Virginia Martinez and Manpreet Chada Senior Citizens Committee Members to receive this proclamation. Mayor Shader presented a proclamation and announced that May 2022 is Older Americans Month to recognizing their service and contribution to the Senior Community.
d. Proclamation Declaring May 22, 2022 as "National Poppy Day" and May 2022 as "Poppy Month"
Presenter: Mayor Shader
Recipients: American Legion Auxiliary Unit 277
Mayor Shader introduced American Legion Auxiliary Unit 277 to receive this proclamation. Mayor Shader presented and declared that May 27, 2022 as National Poppy Day and the month of May 2022 as National Poppy Month and ask that all citizens pay tribute to those who have made the ultimate sacrifice in the name of freedom by wearing the memorial poppy on this day.
CLOSED SESSION REPORT:
City Attorney/Authority Counsel Bettenhausen stated that there were three (3) items on the Closed Session agenda, Council provided direction and there was nothing further to report.
CITY ADMINISTRATOR REPORT
City Administrator Arrula introduced a new team member Engineering Aide, Alejandro Gutierres, he attended Cal State University Long Beach and previously worked for the County of Orange.
ORAL COMMUNICATIONS:
Placentia resident Jeff Buchanan expressed concerns about recent approvals of high -density development projects in the City and the lack of cohesiveness on the Council.
CITY COUNCIL/BOARD MEMBER COMMENTS:
Councilmember Smith attended a Public Works Yard training, it was engaging and enjoyed demonstration. Councilmember Green and I hosted the Third -Grade Elementary students. Attended the Arbor Day tree planning at the Gomez Community Center. Participated in the Love Your City Program, spearheaded by Love Yorba Linda. Attended an event for Rotary Placentia in organizing over 200 hygiene kits for the homeless.
Councilmember Green stated he enjoyed hosting the Third -Grade Elementary students. Attended Al Shkoler retirement function from Placentia Library. Attended Chamber of Commerce anniversary event. Attended a 100 Birthday Celebration at Crescendo Senior Retirement Community. Attended Hope University Prayer Breakfast.
Councilmember Green invited residents and businesses to participate in the Legacy Brick Program. As part of the restoration of the Kraemer Memorial Park Dolphin Fountain in partnership with the Placentia Community Foundation to incorporate a legacy brick dedication program. Brick sales are scheduled to begin by April 25th and cost $130 each. Placentia seniors (65+) can purchase a brick for $95. For questions about the Legacy Brick Program, visit www.placentia.org/legacybrick or contact Community Services at (714) 993-8232.
Councilmember Yamaguchi expressed his appreciation for sharing the Food Allergy Awareness day and Mrs. Alverez and team for continued efforts sharing the history of National Poppy Day.
Mayor Shader attended Daughters of the American Revolution tree planting and Gomez Community Center. Mayor Shader spearheaded a Placentia Project of Placentia Clean Theme, cleaned on Placentia Avenue and 57 Freeway. Participated in the Love Your City Program, organized by Love Yorba Linda.
Attended event for Love Rotary Placentia in organizing over 200 hygiene kits for the homeless.
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, May 3, 2022 Page 3 of 6
1. CONSENT CALENDAR (Items 1.a. through 1.f.):
Councilmember Yamaguchi pulled 1.a. to record a no vote on Item 1.a. Motion by Yamaguchi, seconded by Green, and carried a (4-1-1, Yamaguchi voted no on 1.a., Wanke absent) vote to approve the remaining Consent Calendar items, as recommended.
1.a. Second Reading of Ordinance No. O -2O22 -O4, Whereby Chapter 23.90 of the Municipal Code Shall be Amended Regarding the Standards and Regulatory Requirements of Temporary Advertising Devices (Zoning Code Amendment 2022-01)
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Waive full reading, by title only, and adopt Ordinance No. O-2022-04, an Ordinance of the City Council of the City of Placentia, California, Whereby Chapter 23.90 of the Municipal Code Shall be Amended Regarding the Standards and Regulatory Requirements of Temporary Advertising Devices (Zoning Code Amendment 2022-01) (Approved 3-1-1, as recommended)
1.b.
City Fiscal Year 2021-22 Register for May 3, 2O22
Check Register
Fiscal Impact: $1,173,626.99
Electronic Disbursement Register
Fiscal Impact: $789,649.25
Recommended Action: It is recommended that the City Council:
1) Receive and file
(Received and filed, as recommended)
1.c. Award of Construction Contract for Vehicle Garage Concrete Building Foundations at Fire Station #2, City Project No. 5105
Fiscal Impact:
Expense: $133,042.61 Construction Contract Amount
S 13,304.26 Contingency Amount
$146,346.87 FY 2021-22 CIP Budget Project No. 5105
Budget: $ 96,345.00 Measure U Fund (795105-6185)
$ 32,711.00 Pub Safety Develop. Impact Fee (675105-6185) 17,293.27 General Fund (105105-6185 8( 105105-6850;
$146,349.27 Available Budget
Recommended Action: It is recommended that the City Council:
1) Approve a Public Works Agreement with Corner Keystone Construction Corporation for the Fire and Life Safety Station #2 Project in the amount of $133,042.61; and 2) Authorize the City Administrator to approve contract change orders up to ten percent (100/0) of the contract amount, or $13,304.26, for a total construction contract not -to - exceed amount of $146,346.87; and
3) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 4-0-1, as recommended)
1.d. Resolution Adopting Fiscal Year 2O22-23 Project List for Compliance with SB 1, the Road Repair and Accountability Act Of 2017
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Approve Resolution No. R-2022-26, a Resolution of the City Council of the City of Placentia, California, adopting the List of Projects for Fiscal Year 2022-23 funded by SB 1, The Road Repair and Accountability Act 2017; and
2) Direct Staff to submit the project list to the California Transportation Commission. (Approved 4-0-1, as recommended)
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, May 3, 2022 Page 4 of 6
1.e. Amendment No. 2 to Professional Services Agreement with Dennis Grubb and Associates, LLC. for Fire Prevention/Fire Marshal Services for Placentia Fire and Life Safety Department Fiscal Impact: $50,000 - Department Contract Services (103066-6290), with at least 80% of revenue generated by fire inspection and permit fees offsetting this expense.
Recommended Action: It is recommended that the City Council:
1) Approve Amendment No. 2 to the Professional Services Agreement with Dennis Grubb and Associates LLC. to increase the compensation from $50,000 to $100,000; and
2) Authorize the City Administrator to execute the necessary documents, in a form approved by the City Attorney.
(Approved 4-0-1, as recommended)
1.f.
Consideration to Waive Reading in FuII of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
(Approved 4-0-1, as recommended)
2. PUBLIC HEARING: None
3. REGULAR AGENDA:
3.a. Professional Services Agreement with JBA Consulting Engineers, Inc., DBA NV5 (NV5) For The Placentia City HaII & Police Station HVAC, Solar, And Electric Vehicle Charging Infrastructure Project
Fiscal Impact:
Expense: $ 349,065 Professional Services Agreement
$ 34,906 Contingency Amount
(105207-6850) & (105209-6850)
Budget: $2,000,000 City Hall HVAC Project (105207-6850) $ 600,000 City Hall Solar Project (105209-6850)
Recommended Action: It is recommended that the City Council:
1) Approve a Professional Services Agreement with JBA Consulting Engineers, Inc. dba:
NV5 to provide engineering design and construction bid documents for the Placentia City HaII and Police Station HVAC System and Solar Energy Project in an amount not - to -exceed $349,065; and
2) Authorize the City Administrator to approve change orders up to 10% of the total contract amount, or $34,906; and
3) Authorize the City Administrator to execute the above -mentioned Professional Services Agreement, in a form approved by the City Attorney (Approved 4-0-1, as recommended)
City Administrator Arrula introduced Deputy City Administrator, Luis Esteves to give a brief presentation on a Professional Services Agreement with JBA Consulting Engineers, Inc., DBA NV5 (NV5) for the Placentia City Hall & Police Station HVAC, Solar, And Electric Vehicle Charging Infrastructure Project.
Deputy City Administrator stated the City envisions installing a series of new solar panels as carports in the Civic Center parking lot as well as the Police Department and management parking lots. The new battery storage system will be designed to provide uninterrupted power supply to the buildings. The new solar system is intended to produce most of the building's energy needs during the day while utilizing charged battery systems to operate the building at night during peak time of use hours.
Motion by Yamaguchi, seconded by Smith, and carried a (4-0-1) vote to approve Item 3.a. Approve a Professional Services Agreement with JBA Consulting Engineers, Inc. dba: NV5 to provide engineering design and construction bid documents for the Placentia City HaII and Police Station HVAC System and Solar Energy Project in an amount not -to -exceed $349,065.
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, May 3, 2022 Page 5 of 6
CITY COUNCIL/BOARD MEMBERS REQUESTS:
Council/Board Members may make requests or ask questions of Staff. If a Council/Board Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda.
ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 7:44 p.m. to a Special Meeting of the City Council on Tuesday, May 10, 2022 at 5:00 p.m.
Rhonda Shader, Mayor/Agency Chair
ATTEST:
Aisdandrillti
Robert S. McKinnell, City Clerk/
Agency Secretary
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