Regular Meeting Agenda
May 17, 2022
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
SPECIAL PROCEDURES NOTICE
On March 4, 2020, pursuant to California Government Code Section 8625, Governor Newsom declared a State of Emergency as a result of the threat of the COVID-19 virus.
On September 17, 2021, Governor Newsom signed AB 361, which went into immediate effect as urgency legislation. AB 361 added subsection (e) to Section 54953 to authorize legislative bodies to conduct remote meetings provided the legislative body makes specified findings. As of February 9, 2022 it was reported that the COVID-19 pandemic had killed more than 81,811 Californians. Social distancing measures decrease the chance of the spread of COVID-19.
Given the health risks associated with COVID-19, please be advised that while the City Council Chambers are open to the public, some or all of the Placentia City Council Members may attend this meeting via teleconference. Those locations are not listed on the agenda and are not accessible to the public.
How to Observe the Meeting
To maximize public safety while maintaining transparency and public access, in addition to being open to the public, all City Council meetings are available to view live on AT&T U -verse (Channel 99), Spectrum (Channel 3), and online at www.Dlacentia.ora/Dctv .
How to Submit Public Comment
Members of the public may provide public comment in person or comments may be sent for City Council consideration by email to the City Clerk at citvclerkThDlacentia.ora. Please limit submitted comments to 200 words or less. Comments received before or during a Council meeting, until the close of the Oral Communications portion of the agenda, may not be read during the City Council meeting but will be summarized in the public record and are subject to the regular time limitations per speaker. Longer submittals will be included in the public record. If you are unable to provide your comments in writing, please contact the City Clerk's Office for assistance at (714) 993-8231.
Americans with Disabilities Act Accommodation
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at citvclerk(aDlacentia.ora or by calling (714) 993- 8231. Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility while maintaining public safety. (28 CFR 35.102.35.104 ADA Title II)
Until further notice the City will implement the guidelines of the California Department of Public Health regarding social distancing.
The City of Placentia thanks you in advance for taking all precautions to prevent the spread of the COVID- 19 virus.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, May 17, 2022 Page 1 of 9
Mayor Rhonda Shader
District 1
Mayor Pro Tem Chad P. Wanke
District 4
Craig S. Green
Councilmember
District 2
Ward L. Smith
Councilmember
District 5
Jeremy B. Yamaguchi
Councilmember
District 3
Robert S. McKinnell
City Clerk
Kevin A. Larson
City Treasurer
Damien R. Arrula
City Administrator
Christian L. Bettenhausen
City Attorney
City of Placentia
401 E. Chapman Avenue
Placentia, CA 92870
Phone: (714) 993-8117
Fax: (714) 961-0283
Email:
[email protected]
Website: www.placentia.org
Regular Meeting Agenda
May 17, 2022
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
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Copies of all agenda materials are available for public review in the Office of the City Clerk, online at www.placentia.org , and at the Placentia Library Reference Desk.
Persons who have questions concerning any agenda item may call the City Clerk's Office, (714) 993-8231, to make inquiry concerning the nature of the item described on the agenda.
Procedures for Addressina the Council/Board Members
Any person who wishes to speak regarding an item on the agenda or on a subject within the City's jurisdiction during the "Oral Communications" portion of the agenda should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE that portion of the agenda is called. Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak on a Public Hearing item should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE the item is called.
The Council and Board members encourage free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of an entire group. To encourage all views, the Council and Board discourage clapping, booing or shouts of approval or disagreement from the audience.
PLEASE SILENCE ALL PAGERS, CELL PHONES, AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL AND BOARD MEMBERS ARE IN SESSION.
Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (714) 993-8231.
Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility.
(28 CFR 35.102.35.104 ADA Title II)
In compliance with California Government Code § 54957.5, any writings or documents provided to a majority of the City Council regarding any item on this agenda that are not exempt from disclosure under the Public Records Act will be made available for public inspection at the City Clerk's Office at City Hall, 401 East Chapman Avenue, Placentia, during normal business hours.
Study Sessions are open to the public and held in the City Council Chambers or City Hall Community Room. Executive Sessions are held in the Council Caucus Room. While the public may be in attendance during oral announcements preceding Executive Sessions, Executive Sessions are not open to the public.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, May 17, 2022 Page 2 of 9
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA - CLOSED SESSION
May 17, 2022
5:30 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Green
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Shader
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.
1. Pursuant to Government Code Section 54956.8
PUBLIC EMPLOYEE PERFORMANCE EVALUATION:
Title: City Attorney
2. Pursuant to Government Code Section 54956.8
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Administrator
RECESS: The City Council and Boards of Directors will recess to their 7:00 p.m. Regular Meeting.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, May 17, 2022 Page 3 of 9
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA
May 17, 2022
7:00 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Green
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Shader
INVOCATION:
Charles Frost
PLEDGE OF ALLEGIANCE: Captain Branden Smith
PRESENTATIONS:
a. Proclamation of May 15 — 21, 2022 as National Public Works Week Presenters: Mayor Shader
Recipients: Deputy City Administrator Luis Estevez
b. Proclamation of May 11 — 17, 2022 as National Police Week Presenters: Mayor Shader
Recipients: Chief of Police Brad Butts
c. Proclamation of May 2022 as Military Appreciation Month Presenters: Mayor Shader
Recipients: Councilmember Green
CLOSED SESSION REPORT:
CITY ADMINISTRATOR REPORT:
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any agenda item, which is not a public hearing item, or on matters within the jurisdiction of the City Council and Boards of Directors. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, May 17, 2022 Page 4 of 9
CITY COUNCIL/BOARD MEMBER COMMENTS:
1. CONSENT CALENDAR (Items 1.a. through 1.I.):
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any Member of the City Council and Boards of Directors or City Administrator may request an item be removed from the Consent Calendar for discussion. All items removed shall be considered immediately following action on the remaining items.
1.a.
1.b.
Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
City Fiscal Year 2021-22 Register for May 17, 2022
Check Register
Fiscal Impact: $1,325,367.63
Electronic Disbursement Register
Fiscal Impact: $1,723,575.93
Recommended Action: It is recommended that the City Council:
1) Approve Resolution R-2022-27, a Resolution of the City Council of the City of Placentia, California, making the legally required findings to continue to authorize the conduct of remote "telephonic" meetings during the state of emergency.
1.c. Making the Legally Required Findings to Continue to Authorize the Conduct of Remote "Telephonic" Meetings During the State of Emergency Fiscal Impact: None
Recommended Action: Approve
1.d.
Second Reading of Ordinance No. 0-2022-03, Adopting a Military Equipment Use Policy of the City of Placentia Per Assembly Bill (AB) 481 Fiscal Impact: None
Recommended Action: Approve
1.e. Resolution Relating to Fiscal Year 2022-23 Levy of Assessments to the City of Placentia Landscape Maintenance District No. 92-1 and Setting a Public Hearing for June 7, 2022 at 7:00 P.M.
Fiscal Impact:
Revenue: $ 450,858 (Recouped Through Assessments)
Expenditures: $ 419,200 (Proposed FY 2022-23 Budget LMD 92-1 Fund) Recommended Action:
1) Adopt Resolution R-2022-28, a Resolution of the City Council of the City of Placentia, California, directing preparation of the Engineer's Report for Fiscal Year 2022-23 for the continuation of the annual assessments for Landscape Maintenance District No. 92-1; and
2) Adopt Resolution R-2022-29, a Resolution of the City Council of the City of Placentia, California, declaring its intention to provide for the annual levy and collection of assessments for certain maintenance within an existing district, pursuant to the provisions of Division 15, Part 2, of the California Streets and Highways Code and setting a time and place for public hearing thereon.
1.f.
Resolution Relating to Fiscal Year 2022-23 Levy of Assessments to the City of Placentia Street Lighting District No. 81-1 and Setting a Public Hearing for June 7, 2022 at 7:00 P.M.
Fiscal Impact:
Revenue: $135,286 (SLD -81-1 Assessments)
$ 36,214 (Transfer In From General Fund)
Expenditures: $171,500 (Proposed FY 22-23 Budget SLD 81-1 Fund) Placentia City Council/Successor Agency/ICDA/PPFA Agenda, May 17, 2022 Page 5 of 9
Recommended Action:
1) Adopt Resolution R-2022-30, a Resolution of the City Council of the City of Placentia, California, directing preparation of the Engineer's Report for Fiscal Year 2022-23 for the continuation of the annual assessments for Street Lighting District No. 81-1; and 2) Adopt Resolution R-2022-31, a Resolution of the City Council of the City of Placentia, California, declaring its intention to provide for an annual levy and collection of assessments for certain maintenance within an existing district, pursuant to the provisions of Division 15, Part 2, of the California Streets and Highways Code and setting a time and place for public hearing thereon.
1.g. Setting of the Annual Special Tax Rate for Fiscal Year 2022-23 for Community Facilities District No. 2014-01
Fiscal Impact: Revenue: $42,861.23 Recouped Through Assessments Recommended Action:
1) Adopt Resolution R-2022-32, a Resolution of the City Council of the City of Placentia, California, setting the levy of an Annual Special Tax for Community Facilities District No. 2014-01 (Public Services); and
2) Authorize inclusion of the Annual Special Tax for Community Facilities District No. 2014-01 (Public Services) for Fiscal Year 2022-23 on the Orange County Secured Property Tax Roll.
1.h. Setting of the Annual Special Tax Rate for Fiscal Year 2022-23 for Community Facilities District No. 2018-01
Fiscal Impact: Revenue: $29,979.60 (Recouped Through Assessments) Recommended Action:
1) Adopt Resolution R-2022-33, a Resolution of the City Council of the City of Placentia, California, setting the levy of an annual special tax for Community Facilities District No. 2018-01 (TOD Maintenance Services); and
2) Authorize inclusion of the Annual Special Tax for Community Facilities District No. 2018-01 (TOD Maintenance Services). for Fiscal Year 2022-23 on the Orange County Secured Property Tax Roll.
1.i. Approval of Final Parcel Map No. 2018-201 Pertaining to the Subdivision of an Approximately 1.58 Acre Into Three Parcels Located on California Street in the City of Placentia
Fiscal Impact: None
Recommended Action:
1) Find that recording of Parcel Map No. 2018-201 will not be in violation of any of the provisions of §66474, 66474.1 or 66474.2 of the Subdivision Map Act (California Government Code §66400, et seq.); and
2) Find that the proposed development, together with the provisions for its design and improvement, is consistent with the General Plan required by Article 5 (commencing with §65300) of Chapter 3 of Division 1 of the California Government Code, or any specific plan adopted pursuant to Article 8 (commencing with §65450) of Chapter 3 of Division 1 of the California Government Code; and
3) Direct the City Clerk to endorse on the face of Parcel Map No. 2018-201, the certificate which embodies the approval of said map, and submit the map to the County Recorder of Orange County for recording.
1.j.
Purchase of New Fleet Vehicles for the Police, Community Services and Public Works Departments and Temporary Increase to City Administrator Approval Limit for Fleet Purchases
Fiscal Impact:
EXPENSE: $135,810.42 Purchase of Three (3) Ford Trucks
BUDGETED: $ 79,214.00 FY 2021-22 Placentia Navigation Center Fund (784070-6840)
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, May 17, 2022 Page 6 of 9
1.k.
$ 94,000.00 FY 2021-22 CIP Budaet
$ 43,000.00 (798201-6842 Public Works Arrowboard Truck) $ 44,000.00 (108204-6842 & 798204-6842 Community
Services Stakebed Truck)
Recommended Action:
1) Authorize the purchase of three (3) 2022 Ford pick-up trucks from Villa Ford in the amount of $135,810.42; and
2) Authorize the installation of all necessary emergency response equipment to properly outfit the vehicles in an amount not -to -exceed $25,000; and 3) Authorize the City Administrator to approve invoice changes up to 10% of each of the equipment and quoted amounts; and
4) Authorize the City Administrator and/or his designee to execute all necessary documents effectuate the purchase of the vehicle and installation of necessary emergency response equipment; and
5) Authorize the City Administrator to temporarily acquire fleet vehicle purchases in excess of $40,000 without City Council approval for a period of one (1) year and in conformance with the City's Purchasing Policy.
Acceptance of a Resignation from the Parks, Arts, and Recreation Commission Fiscal Impact: None
Recommended Action:
1) Accept the resignation of Johnny McBride from the Parks, Arts, and Recreation Commission; and
2) Update the City's master Commission/Committee vacancy list to include the vacancy on the Parks, Arts, and Recreation Commission
SUCCESSOR AGENCY CONSENT CALENDAR:
Termination of Owner Participation Agreement between the Successor Agency to the Redevelopment Agency of the City of Placentia and Dennis Lynn Blake as Trustee of the Blake Family Trust
Fiscal Impact: None
Recommended Action:
1) Approve Resolution RSA -2022-01, a Resolution of the City Council of the City of Placentia, California, acting as the Successor Agency to the Redevelopment Agency of the City of Placentia, approving the termination of an Owner Participation Agreement between the Former Redevelopment Agency and Dennis Lynn Blake as trustee of the Blake Family Trust.
2. PUBLIC HEARING: None
3. REGULAR AGENDA:
3.a. City Council Study Session: Santa Fe Avenue Street Closure Fiscal Impact: There is no direct fiscal impact associated with the recommended actions Recommended Action: It is recommended that the City Council:
1) Receive and file the presentation and provide Staff with input on the conceptual plans as presented; and
2) Direct Staff to conduct two (2) public workshops with the community in Old Town to gather additional input regarding a permanent street closure and the conceptual plans; and
3) Direct Staff to return to the City Council with the additional community input and refined conceptual plans and policy considerations and analysis for its consideration.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, May 17, 2022 Page 7 of 9
3.b. Study Session: Presentation Of The Proposed Fiscal Year 2022-23 General Fund Operating Budget
Fiscal Impact:
FY2021-22
Revenues Appropriations
Fund (Including Transfers- (Including Capital &
In) Transfers -Out)
General Fund $50,000 $50,000
Special Revenue $81,160 $81,160
Capital Projects $2,200,000 $2,968,998
Total $2,331,160 $3,100,158
FY 2022-23 EXPENDITURES: $ 45,277,130
REVENUE: $ 45,482,968
Recommended Action:
1) Adopt Resolution No. R-2022-34, amending the City's FY 2021-22 Budget to reflect Third Quarter Budget Adjustments; and
2) Review and discuss the Proposed Fiscal Year 2022-23 General Fund Operating Budget and provide input and direction for final budget adoption; and 3) Set the date of the public hearing for budget adoption as June 21, 2022, at 7:00 p.m.
CITY COUNCIL/BOARD MEMBERS REQUESTS:
Council/Board Members may make requests or ask questions of Staff. If a Council/Board Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda.
Adjourned in Memory of
Bob Board
Long time Placentia resident and business owner, Korean War Navy Veteran, Past President of USS SAINT PAUL and U.S. Cruiser/ Destroyer Associations and friend of Councilmember Craig Green for over 20 years
ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to a regular City Council meeting on Tuesday, June 7, 2022 at 7:00 p.m.
TENTATIVE AGENDA FORECAST
The Tentative Agenda Forecast is subject to change up until the posting of the Agenda for the Council Meeting listed below:
• OCTA Cooperative Agreement Amendment
• PSA Amendment Dudek for Crowther Sewer Line Project
• NOC: FY 21-22 Slurry Seal Project
• Public Hearing: Landscape Maintenance District
• Public Hearing: Street Lighting District
• PSA Senior/Community Center 35% A&E Design
• Review and Adoption of the Annual General Fund Operating Budget, CIP, & Position Allocation Plan for FY 2022-23
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, May 17, 2022 Page 8 of 9
CERTIFICATION OF POSTING
I, Nancy M. Albitre, Interim Deputy City Clerk of the City of Placentia and Assistant Secretary of the Industrial Commercial Development Authority, the Successor Agency, and the Placentia Public Financing Authority hereby certify that the Agenda for the May 17, 2022 meetings of the City Council, Successor Agency, Industrial Commercial Development Authority, and the Placentia Public Financing Authority was posted on May 12, 2022.
Nancy M. Albitre
Interim Deputy City Clerk
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, May 17, 2022 Page 9 of 9