Placentia Cit Council
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DIRECTOR OF COMMUNITY SERVICES
DATE: JUNE 7, 2022
AGENDA REPORT
SUBJECT: PUBLIC WORKS AGREEMENT WITH GREAT WESTERN INSTALLATIONS INC
FOR THE PURCHASE AND INSTALLATION OF THE PLAYGROUND
EQUIPMENT AT LA PLACITA PARKETTE CIP AND PROP 68 PROJECT NO. 7911.
FISCAL
IMPACT: BUDGETED: $640,000.00 PROP 68 GRANT FUND
EXPENSE: $304,371.86 PROP 68 GRANT FUND
SUMMARY:
The Statewide Park and Community Revitalization Program (SPP) is a competitive grant program that provides funds to create new parks, expand existing parks, and/or renovate existing parks in critically underserved communities across California. Funding for the grant program is provided through the California Proposition 68 Parks and Water Bond of 2018.
The City was notified in February 2020, that the renovation project for La Placita Parkette (La Placita) was chosen by the California State Parks, Office of Grants and Local Services (OGALS) to receive a grant award of $640,000. The La Placita renovation project will include, removal and replacement of the existing playground and rubberized surfacing, addition of water efficient irrigation, landscaping, addition of removable bollards at the park entry, decorative fencing, and new park lighting.
The City Council awarded a Professional Services Agreement to RHA Landscape Architects Planners, INC. (RHA) for design services for the La Placita renovation project on November 17, 2020. In following the Placentia Parks Initiative (PPI), a comprehensive plan aimed at improving aging park and facility infrastructure over the next two (2) fiscal years, RHA was tasked with providing the City with a creative design concept plan for the renovations of La Placita. As part of the design plan, RHA included a proposal for the purchase and installation of the playground from Great Western Installations Inc. in the amount of $304,371.86.
The City Council approved the design concept plan and playground design for La Placita at the April 19, 2022, meeting. The proposed action will approve a Public Works agreement with Great Western Installations Inc. for the purchase and installation of the playground equipment at La Placita in the amount of $304.371.86.
1.c.
June 7, 2022
City Council Agenda
June 7, 2022
RECOMMENDATION:
It is recommended that City Council take the following actions:
1. Award a Public Works Agreement to Great Western Installations Inc., for the La Placita Parkette playground equipment renovation project in the amount of $304,371.86; and
2. Authorize the City Administrator to approve contract change orders up to 10% of the contract not -to -exceed amount, or $30,437.19 for unforeseen conditions if necessary to complete the project; and
3. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
DISCUSSION:
The City was notified in February 2020, that the renovation project for La Placita Parkette (La Placita) was chosen by OGALS to receive a grant award of $640,000. The La Placita renovation project will include, removal and replacement of the existing playground and rubberized surfacing, addition of water efficient irrigation, landscaping, addition of decorative fencing, and new park lighting, and replacement of aging park amenities. After receiving notification of the grant award, the City budgeted funds for the renovation of La Placita in the Fiscal Year 2020-21 Capital Improvement Program (CIP). Additional funds are also included in the CIP budget for the project in the amount of $88,800 for the replacement of the existing park amenities.
The City Council awarded a Professional Services Agreement to RHA Landscape Architects Planners, INC. (RHA) for design services for the La Placita renovation project on November 17, 2020. The design concept plan provided by RHA aligns with the City Council approved Placentia Park Initiative (PPI), to enhance play experiences throughout the City's parks system, by creating unique "themed" playgrounds that are all different. The design incorporates a citrus theme paying tribute to the rich history of the orange groves in the community. The playground will feature a spinner, new slides, citrus tree climbers, shade sails, a playhouse, wagon climber, and inclusive play elements.
The PARC Commission reviewed the design concept plans for the renovation of La Placita and the playground equipment at the February 8, 2022, meeting. The PARC Commission recommended approval of the proposed design concept plans provided by RHA for the La Placita renovation project. As part of the design concept plan, RHA included a proposal from Great Western Installations Inc. for the purchase and installation of the playground equipment at La Placita. The park design concept and playground equipment design were approved by the City Council at the April 19, 2022, meeting. The total cost for the purchase and installation of the La Placita playground equipment is $304,371.86.
The recommended action will approve a Public Works agreement with Great Western Installations Inc. in the amount of $304,371.86 for the purchase and installation of the playground equipment at La Placita. Additional park amenities will also be ordered per the concept design and per the
City Council Agenda
June 7, 2022
OGALS grant deliverables utilizing a combination of currently budgeted grant funds and CIP project funds for the replacement of various amenities throughout the City parks, consistent with the PPI.
FISCAL IMPACT:
The City Council budgeted a combination of Prop 68 Grant Funds and Measure U Funds to renovate La Placita Parkette in the Fiscal Year 2020-21 Capital Improvement Program (CIP). The project budget was rolled over into the current Fiscal Year 2021-22 for the completion of the project. The current budgeted Prop 68 grant funds are $640,000 for the project as part of the CIP Program. The cost for the purchase and installation of the La Placita Parkette playground equipment totals to $304,371.86. Therefore, sufficient funds exist in the CIP budget to order and install the playground equipment and replacement of the various amenities consistent with the PPI.
Prepared by:
Veronica Ort
Community
Reviewed and approved by:
sor
Jennifer Lan
Director of ance
Reviewed and approved by:
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Karen Cro
Director of om rvices
Reviewed and
it
Damien R. Arrula
City Administrator
ed by:
Attachment:
Public Works Agreement with Great Western Installations Inc. for the purchase and installation of the playground equipment at La Placita Parkette