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PLACENTIA
Rich Heritage, Bright Future
Proposed Budget
Fiscal Year 2022-23
June 7, 2022
PLACENTIA
Rich Heritage, Bright Future
Presentation Overview
• Citywide Summary
• FY 2022/23 Proposed General Fund Budget
• Position Allocation (staffing)
• General Fund- Fund Balance
• Capital Improvement Program (CIP)
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PLACENTIA
Rich Heritage, Bright Future
Proposed FY 2022/23 Budget
All Funds -in millions
Total Proposed Revenues- $81,914,120
Total Proposed Expenditures- $79,986,337
Total Budget
Operating Budget
Debt
Service
Internal
Service
4%
Operating
86%
General Fund
Special Revenue
1411
ow IA
•
PLACENTIA
Rich Heritage, Bright Future
FY 2022/23 Proposed Budget
All Funds
Revenues &
ra n sfe rs In
Expenditures &
Transfers Out
Debt Service
Enterprise
$45,482,968
20,636,805
404,450
6,599,550
3,286,900
5,503,447
$81,914,120
FY 2021/22 Adopted Budget:
Revenues- $76,861,800
Expenditures- $74,613,500
$45,429,130
18,255,453
404,450
7,000,265
3,286,900
5,610,139
$79,986,337
Net Incr/ to
(Decr) to Fund
Balance
$53,838
2,381,352
0 (400,715)
0 (106,692)
$1,927,783
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PLACENTIA
Rich Heritage, Bright Future
FY 2022/23 Proposed
General Fund Budget
• Proposed budget is balanced, provides resources necessary to maintain or enhance service levels and prioritize funding of reserves
Proposed FY22/23 Budget
General Fund Revenue
$45,482,968
General Fund Expenses
$45,429,130
Variance
$53,838
Proposed FY 2022/23 Budget
�z=
k.,nigyaGeneral
Fund Expenditures- $45,429,130
BY DEPARTMENT
Non -
Public
Safety
BY EXPENDITURE TYPE
Operating
$39,348,634
87%
Transfers
Out
$37,500
0%
Debt Service
$5,179,250
11%
Capital
Projects
$863,746
2%
PLACENTIA
Rich Heritage, Bright Future
Proposed FY22/23 Budget
General Fund Revenues- $45,482,968
Intergovernmental
1%
Charges for Services
3%
Misc. Revenue
6%
Fines & Forfeitures
1%
3%
PLACENTIA
Rich Heritage, Bright Future
General Fund Operating
Revenues
FY 2021/22
Amended
Bud et
Revenue T • e
Property Taxes
Sales & Use Taxes
Other Taxes
Permits/Licenses
Fines & Forfeitures
Intergovernmental
Charges for Services
Miscellaneous
Total Operating Revenues
Measure U Transfers In
Employee Retention
OPEB
Total Transfers In
Total Resources
$17,545,700
8,138,460
5,850,985
1,979,900
444,200
274,000
1,298,200
2,422,146
$37,953,591
9,996,792
FY 2021/22
Year End
Estimate
$17,103,127
9,414,009
6,367,429
2,157,461
370,758
40,964
997,501
1,620,664
$38,071,913
9,938,002
FY 2022/23
Proposed
ud:et
$18,392,934
8,663,690
6,715,400
2,455,000
355,000
1,140,000
1,305,400
1,920,200
$40,947,624
1,115, 744
2,604,900 2,604,900 2,564,700
868,300 868,300 854,900
$13,469,992 $13,411,202 $4,535,344
$51,423,583 $51,485,077 $45,482,968
Variance to
FY21/22
Amended
Bud et
4.8%
6.5%
14.8%
24.0%
- 20.1%
316.1%
0.6%
- 20.7%
7.9%
- 88.8%
PLACENTIA
Rich Heritage, Bright Future
Revisions Since May 17tH
The following additions were made to the General Fund following the previous study session:
1. Addition of a Community Services Officer for community outreach in the Police Department.
2. Addition of an Office Assistant for clerical support in the Fire Department.
3. Reclassification of a Management Analyst to a Senior Management Analyst in the Fire Department.
4. Reclassification of an Office Assistant to an Administrative Assistant in the Development Services Department.
Position Allocation
PLACENTIA
Rich Heritage, Bright Future
• Proposed budget includes funding for 187.0 FTE
employees, 7 FTE elected officials and
authorization for 5.0 FTE over -hires in Police
and Public Safety Communication Departments
A
Position Allocation- Proposed
PLACENTIA
Rich Heritage, Bright Future
Changes
• Proposed addition of one Facilities Maintenance Technician in Public Works Increased demand for facility maintenance citywide, particularly for Community Services facilities
• Proposed addition of one Sr. Civil Engineer in Public Works.
Position will manage CIP projects and will be funded by the Sewer fund and individual capital projects.
• Proposed reclassification of Management Analyst to Senior Management Analyst in Public Works
Better reflect duties being conducted and needs of the department • Proposed addition of one Community Services Officer in the Police Department
Position eliminated several years ago and is needed to serve as a liaison with the community and coordinate special events such as National Night Out.
Mir
PLACENTIA
Rich Heritage, Bright Future
Position Allocation- Proposed
Changes
• Proposed reclassification of Management Analyst to Senior Management Analyst in the Fire Department
Better reflect duties being conducted and needs of the department • Proposed addition of one Office Assistant in the Fire Department Currently no administrative support for the department and will need staffing to handle in-house permitting and inspection process • Proposed reclassification of an Office Assistant to Administrative Assistant in the Development Services Department
Better reflect duties being conducted and needs of the department
PLACENTIA
Rich Heritage, Bright Future
Position Allocation- Proposed
Changes
• Proposed reclassification of Custodian to Senior Custodian in Public Works Better reflect duties being conducted and needs of the department
rir Citywide FTE by Department
Excludes Over -hires
PLACENTIA
Rich Heritage, Bright Future
200
180
160
140
120
100
80 60
40 20
183.0 FTE
26 187.0 FTE
FY21/22 Amended FY22/23 Proposed
• Admin. • Comm Svcs • Finance • Fire • Dev Svcs • Police • PW
PLACENTIA
Rich Heritage, Bright Future
General Fund Reserve Policy
General Fund Reserve Policy 460 was designed as a
result of approval of Measure U by voters and
establishes:
• Guidelines for reserves
• Minimum contingency reserve of 25% of operating
expenditures
• Target reached in FY 2020/21
• Allocation formulas for new, unrestricted on-going and one-time revenues for specific purposes
• Purposes and uses of reserves
�� FY 2022/23 - Measure U
PLACENTIA
Rich Heritage, Bright Future
Contributions to Reserves
2022-23 Proposed Measure U Budget - $8,549,000
Current Allocations
Infrastructure, Vehicles, and Equipment
Post -Employment Benefits Sustainability
Employee Recruitment and Retention (including
additional staff)
General Fund Unassigned Fund Balance
*Reserve target of 25% has been met
After GF Reserve
Target Met*
60%
10%
30%
0%
Amount
$5,129,400
$854,900
$2,564,700
Projected Ending Fund Balance at 6/30/23
Projected Change in Fund Balance
Restricted
Non -Spendable
Fund Balance Designations
Contingency Reserve
Section 115 Trust
RIF"
PLACENTIA
Rich Heritage, Bright Future
FY 2022/23 Proposed General Fund -
Fund Balance
Estimated Be:innin: Fund Balance 7 1 2022
Unassi:ned
$53,838
$20,498,984
Estimated Endin: Fund Balance 6 30 23
Projected Operating Expenditures
$3,262,084
$556,084
$152,100
$9,837,158
$6,691,558
$20 502 908
$39,348,634
25% FB Target
General Fund Operating Reserve
$9,837,159
42%
Contingency Reserve/Unassigned
Fund Balance
Projected- 42%
Goal- 25%
Or
PLACENTIA
Rich Heritage, Bright Future
CAPITAL IMPROVEMENT
PROGRAM (CIP)
r.��� Capital Improvement
PLACENTIA
Rich Heritage, Bright Future
Program (CIP)
• The City's Capital Improvement Program (CIP)
identifies major public improvements to the City's
infrastructure for the next year and includes new
projects, upgrades to existing facilities as well as
rehabilitation of streets and roadways.
PLACENTIA
Rich Heritage, Bright Future
Capital Improvement
Program (CIP)- Project Types
Project Type
Streets & Streetscapes
Traffic and Transportation
Sewer
City Buildings & Facilities
Technology
Parks
Vehicles
Major Studies
Total
Project C
Of Total
P Funding
$5,460,000 49%
3 190,000 2%
1 1,200,000 11%
15 1,323,291 12%
2 749,000 7%
12 1,969,120 18%
2 1
44 120,500
25,000
$11,036,911
1%
0.2%
100%
►"� Capital Improvement
jL1program
�(CIP)- Funding Source
Rich Heritage, Bright Future
Measure M
$500,000
Misc. Other
Sources
$886,291
N_ General Fund
$863,746
Dev. Impact Fees
$499,000
$ 135,000
CIP Projects- Parks
.n,.
PLACENTIA
Rich Heritage, Bright Future
Playground Equipment Replacement — 300,000
Playground Shade Sails
$ 45,000
Replace Park Benches
Handball Courts Resurfacing
$ 81,000
$
30,000
$
Replace Park BBQs
10,000
$
Replace Park Picnic Tables
49,500
Replace Park Trash Cans
$ 43,620
Replace Park Drinking Fountains
$ 50,000
Install New Park Monument Signs
Gomez Park and Playground Renovation Project $ 600,000
Gomez Park Landscape Improvement Project $ 25,000
Koch Park Playground Improvement Project
Phase II $ 600,000
Total Parks $1,969,120
PLACENTIA
Rich Heritage, Bright Future
CIP Projects- Streets
FY 2021-22 Roadway Rehab Project
FY 2022-23 Roadway Rehab Project
FY 2022-23 Concrete Repair Program
Bastanchury Road Landscaped Median Renovation
Project Phase 1 - City Limit to Placentia Avenue $ 100,000 Yorba Linda Boulevard Landscaped Median Renovation
Project $ 75,000
ADA Access Ramp Installation Project $ 100,000
$ 4,555,000
$ 250,000
$ 80,000
Urban Forest Tree Planting Project
Golden Avenue Bridge Replacement Project
Total Streets
$ 120,000
$ 180,000
$5,460,000
lNr, CIP Projects- City Buildings
PLACENTIA
Rich Heritage, Bright Future
IMMO
Caltrans Public Art Projects
Refurbish Police Chief Admin Conference Room
Refurbish PD Jail Booking Area
Refurbish PD Report Writing Room
Repaint Placentia Water Tower
City Hall/PD Interior Lighting Improvements
Whitten Center Parking Lot Improvement Project
EOC Office Improvement Project
Refurbish PD Traffic Bureau Work Area
Refurbish PD Armory
Replace PD Parking Lot Gates and Motors
Refurbish PD Motor Barn
Purchase and Install New Awnings in PD Parking Lot
Whitten Center Flooring Improvement Project
Civic Center Pergola Painting Project
Total City Buildings
$ 600,000
$ 50,000
$ 40,000
$ 25,000
$ 150,000
$ 60,000
$ 140,291
$
30,000
$ 25,000
$ 25,000
$ 50,000
$
25,000
$ 25,000
$ 50,000
$ 28,000
$1,323,291
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PLACENTIA
Rich Heritage, Bright Future
CIP Projects- Sewer
Old Town Sewer Rehabilitation Project
Total Sewer
$1,200,000
$1,200,000
Amount
PLACENTIA
Rich Heritage, Bright Future
CIP Projects -Other
Type of Project
i
Traffic & Transportation
Traffic & Transportation
Traffic & Transportation
Technology
Technology
Vehicles
Vehicles
Major Studies
Total Other
Rose/Tustin Traffic Signal Synchronization
Project
Opticom Traffic Signal Preemption Devices -
10 intersections
Traffic Signal Back -Up Batteries
Additional Fire Department Radios
IT Infrastructure Replacement
Public Works Facility Maintenance Technician
Truck
Public Works Ford Lighting EV Truck
Caltrans Sustainable Active Transportation
Plan
$50,000
$110,000
$30,000
$54,000
$695,000
$50,000
$70,500
$25,000
$5,460,000
11ME"
PLACENTIA
Rich Heritage, Bright Future
Recommendations
It is recommended that the City Council take the following actions:
1. Review and discuss the Proposed FY 2022-23 Budget
and Capital Improvement Program; and
2. Provide input and direction for final budget adoption; and
Questions?
PLACENTIA
Rich Heritage, Bright Future