Regular Meeting Agenda
June 21, 2022
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
SPECIAL PROCEDURES NOTICE
On March 4, 2020, pursuant to California Government Code Section 8625, Governor Newsom declared a State of Emergency as a result of the threat of the COVID-19 virus.
On September 17, 2021, Governor Newsom signed AB 361, which went into immediate effect as urgency legislation. AB 361 added subsection (e) to Section 54953 to authorize legislative bodies to conduct remote meetings provided the legislative body makes specified findings. As of February 9, 2022 it was reported that the COVID-19 pandemic had killed more than 81,811 Californians. Social distancing measures decrease the chance of the spread of COVID-19.
Given the health risks associated with COVID-19, please be advised that while the City Council Chambers are open to the public, some or all of the Placentia City Council Members may attend this meeting via teleconference. Those locations are not listed on the agenda and are not accessible to the public.
How to Observe the Meeting
To maximize public safety while maintaining transparency and public access, in addition to being open to the public, all City Council meetings are available to view live on AT&T U -verse (Channel 99), Spectrum (Channel 3), and online at www.Dlacentia.ora/Dctv .
How to Submit Public Comment
Members of the public may provide public comment in person or comments may be sent for City Council consideration by email to the City Clerk at citvclerkThDlacentia.ora. Please limit submitted comments to 200 words or less. Comments received before or during a Council meeting, until the close of the Oral Communications portion of the agenda, may not be read during the City Council meeting but will be summarized in the public record and are subject to the regular time limitations per speaker. Longer submittals will be included in the public record. If you are unable to provide your comments in writing, please contact the City Clerk's Office for assistance at (714) 993-8231.
Americans with Disabilities Act Accommodation
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at citvclerk(aDlacentia.ora or by calling (714) 993- 8231. Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility while maintaining public safety. (28 CFR 35.102.35.104 ADA Title II)
Until further notice the City will implement the guidelines of the California Department of Public Health regarding social distancing.
The City of Placentia thanks you in advance for taking all precautions to prevent the spread of the COVID- 19 virus.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 21, 2022 Page 1 of 9
Mayor Rhonda Shader
District 1
Mayor Pro Tem Chad P. Wanke
District 4
Craig S. Green
Councilmember
District 2
Ward L. Smith
Councilmember
District 5
Jeremy B. Yamaguchi
Councilmember
District 3
Robert S. McKinnell
City Clerk
Kevin A. Larson
City Treasurer
Damien R. Arrula
City Administrator
Christian L. Bettenhausen
City Attorney
City of Placentia
401 E. Chapman Avenue
Placentia, CA 92870
Phone: (714) 993-8117
Fax: (714) 961-0283
Email:
[email protected]
Website: www.placentia.org
Regular Meeting Agenda
June 21 2022
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
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Copies of all agenda materials are available for public review in the Office of the City Clerk, online at www.placentia.org , and at the Placentia Library Reference Desk.
Persons who have questions concerning any agenda item may call the City Clerk's Office, (714) 993-8231, to make inquiry concerning the nature of the item described on the agenda.
Procedures for Addressina the Council/Board Members
Any person who wishes to speak regarding an item on the agenda or on a subject within the City's jurisdiction during the "Oral Communications" portion of the agenda should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE that portion of the agenda is called. Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak on a Public Hearing item should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE the item is called.
The Council and Board members encourage free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of an entire group. To encourage all views, the Council and Board discourage clapping, booing or shouts of approval or disagreement from the audience.
PLEASE SILENCE ALL PAGERS, CELL PHONES, AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL AND BOARD MEMBERS ARE IN SESSION.
Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (714) 993-8231.
Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility.
(28 CFR 35.102.35.104 ADA Title II)
In compliance with California Government Code § 54957.5, any writings or documents provided to a majority of the City Council regarding any item on this agenda that are not exempt from disclosure under the Public Records Act will be made available for public inspection at the City Clerk's Office at City Hall, 401 East Chapman Avenue, Placentia, during normal business hours.
Study Sessions are open to the public and held in the City Council Chambers or City Hall Community Room. Executive Sessions are held in the Council Caucus Room. While the public may be in attendance during oral announcements preceding Executive Sessions, Executive Sessions are not open to the public.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 21, 2022 Page 2 of 9
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA - CLOSED SESSION
June 21, 2022
5:00 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Green
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Shader
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.
1. Pursuant to Government Code Section 54957.6
Conference with Labor Negotiator
Agency Designated Representative: Damien R. Arrula, City Administrator Employee Organization: Placentia Firefighters' Association (PFA)
2. Pursuant to Government Code Section 54956.8
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Administrator
3. Pursuant to Government Code Section 54956.8
PUBLIC EMPLOYEE PERFORMANCE EVALUATION:
Title: City Attorney
4. Pursuant to Government Code Section 54956.9 (d)(2):
Conference with Legal Counsel — Anticipated Litigation
Significant Exposure to Litigation: (1 Case)
RECESS: The City Council and Boards of Directors will recess to their 7:00 p.m. Regular Meeting.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 21, 2022 Page 3 of 9
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA
June 21, 2022
7:00 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Green
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Shader
INVOCATION:
Chaplain Sterling Bennett
PLEDGE OF ALLEGIANCE:
Fire Engineer Scott Ferguson
PRESENTATIONS:
a. Proclamation Placentia Clean and Kind Award
Presenter: Mayor Shader
Recipients: Tricia Canales and Audrey Canales
CLOSED SESSION REPORT:
CITY ADMINISTRATOR REPORT:
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any agenda item, which is not a public hearing item, or on matters within the jurisdiction of the City Council and Boards of Directors. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
CITY COUNCIL/BOARD MEMBER COMMENTS:
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 21, 2022 Page 4 of 9
1. CONSENT CALENDAR (Items 1.a. through 1.I.):
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any Member of the City Council and Boards of Directors or City Administrator may request an item be removed from the Consent Calendar for discussion. All items removed shall be considered immediately following action on the remaining items.
1.a.
1.b.
Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
City Fiscal Year 2021-22 Register for June 21, 2022
Check Register
Fiscal Impact: 1,106,990.96
Electronic Disbursement Register
Fiscal Impact: 867,719.15
Recommended Action:
Receive and file
1.c. Making the Legally Required Findings to Continue to Authorize the Conduct of Remote "Telephonic" Meetings During the State of Emergency Fiscal Impact: None
Recommended Action:
1) Approve Resolution R-2022-39, a Resolution of the City Council of the City of Placentia, California, making the legally required findings to continue to authorize the conduct of remote "telephonic" meetings during the state of emergency.
1.d.
Measure M Eligibility Application Package for Fiscal Year 2022-23 Fiscal Impact: Revenue: $990,171 in Estimated Measure M Funds (180000-4092) Recommended Action:
1) Authorize Staff to submit the 7 -year CIP project list utilizing Measure M funding; and 2) Approve Resolution No. R-2022-40, a Resolution of the City Council of the City of Placentia, California Concerning the Status and Update of the Pavement Management Plan for the Measure M (M2) Program; and
3) Authorize Staff to submit the Measure M Eligibility application package to OCTA to ensure continued eligibility for Measure M funding and receipt of Local Fair Share M2 funds.
1.e. Approval of Agreement with California Department of Parks and Recreation for Improvements of Jaycee Parkette for the Statewide Park Development and Community Revitalization Program (Prop 68)
Fiscal Impact: Expense: $610,000 Jaycee Parkette Improvements Revenue: $610,000 Prop 68 State Grant Funds
Recommended Action:
1) Approve the Grant agreement with the California Department of Parks and Recreation for the acceptance of grant funding in the amount of $610,000 for the purposes of renovating Jaycee Parkette; and
2) Approve Resolution No. R-2022-42, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2022-23 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and
3) Authorize the City Administrator, and/or his designee, to execute the necessary documents, in a form approved by the City Attorney.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 21, 2022 Page 5 of 9
1.f.
Agreement with Great Western Installations Inc. for the Installation of Existing Park Amenities at Goldenrod Park and Koch Park
Fiscal Impact: Budgeted: $174,200 CIP Budget Fund
Expense: $ 64,202 CIP Budget Fund
Recommended Action:
1) Award a Public Works Agreement to Great Western Installations Inc, for the installation of park amenities at Goldenrod Park and Koch Park in the amount of $64,202.00; and 2) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
1.g. Amendment to Purchase Order for Two Fabricated Steel Garage Structures for Fire Station #2, City Project No. 5105
Fiscal Impact: Expense: $ 83,515.00 Approved Purchase Order $ 34,185.00 Increase in Price
$ 117,700.00 Adjusted Purchase Order Amount
Available $ 88,966.77 General Fund (105105-6185 & 6850) Budget $ 96,345.00 Measure U Fund (795105-6185)
$ 185,311.77 Available Budget
Recommended Action:
1) Authorize the City Administrator to approve a change order in the amount of $34,185 for a revised purchase order amount of $117,700.00; and 2) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
1.h. Amendment No. 2 to Compressed Natural Gas Fueling Station Lease Agreement with Trillium USA
Fiscal Impact: Revenue: $75,000 Annual Base Lease Payment $14,500 FY 22-23 Estimated Fuel Royalty Payment
Recommended Action:
1) Approve a one-year term lease extension through June 30, 2023 with Trillium USA to operate the City's CNG fuel station; and
2) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney; and 3) Authorize the City Administrator to administratively approve another 12 -month term extension in 2023, if needed, and provided no other sections of the agreement are amended.
1.i. Placentia S.T.R.O.N.G. Project Grant Funding by the Project Safe Neighborhoods Fiscal Impact: Expense: $ 537,160
Revenue: $ 537,160 Project Safe Neighborhoods
Recommended Action:
1) Authorize the City's participation in the Placentia S.T.R.O.N.G. Project; and 2) Authorize the City Administrator to execute the necessary documents in a form approved by the City Attorney and accept the program funds.
1.j.
Extension of Time Limit for a Total of 12 Additional Months for Tentative Parcel Map (TPM) No. 2020-124 Pertaining to the Subdivision of a +/- 0.19 -Acre Lot into Three Residential Townhome Condominium Units Located 803 W. La Jolla Street within the High Density Residential (R-3) Zoning District Fiscal Impact: Approximately $28,767 of Development Impact Fee Revenue Prior to Construction of a Three (3) Residential Unit Townhome Building Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 21, 2022 Page 6 of 9
Recommended Action:
1) Adopt Resolution R-2022-41, a Resolution of the City Council of the City of Placentia, California, adopting a categorical exemption pursuant to the California Environmental Quality Act (Public Resources Code §§ 21000-21177 and §15000 et seq. of Title 14 of the California Code of Regulations) (CEQA) and approving the extension of approval for a total of 12 months of Tentative Parcel Map (TPM) 2020-124 pertaining to the subdivision of property located within the High Density Residential (R-3) Zoning District and site on property at 803 W. La Jolla Street and making findings in support thereof.
1.k. Contract Amendments for Human Resources Support Services Fiscal Impact: Expense: $75,000 Professional Services (101512-6099) $35,000 Contract Services (101512-6001)
Budget: $75,000 Professional Services (101512-6099)
$35,000 Contract Services (101512-6001)
Recommended Action:
1) Approve Amendment No. 2 to Professional Services Agreement with Lisa Carter for an additional not -to -exceed amount of $35,000; and
2) Approve Amendment No. 1 to Professional Services Agreement with MV Cheng & Associates Inc. for an additional not -to -exceed amount of $75,000; and 3) Authorize the City Administrator and/or his designee to execute the necessary documents, in a form approved by the City Attorney.
Amendment No. 3 to Professional Services Agreement for Provision of Building Inspection, Permit Technician and Fire Plan Check and Inspection Services Fiscal Impact: Revenue: $100,000 (102532-4163)
Expense: $100,000 (102532-6050)
Recommended Action:
1) Approve Amendment No. 3 to the Professional Services Agreement with CSG, to provide professional services as needed related to building plan check, building inspection, building permit technician staffing, and fire plan check and inspection services for a term ending June 30, 2023; and
2) Approve Resolution No. R-2022-45, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2021-22 in compliance with City Charter of the City of Placentia §§ 1206 and 1209 pertaining to appropriations for actual expenditures; and
3) Authorize the City Administrator to approve up to two (2) additional one-year extensions pursuant to the terms of the subject Amendment No. 3 to the Professional Services Agreement with CSG.
2. PUBLIC HEARING:
2.a. City of Placentia Fiscal Year 2022-23 Annual Operating Budget, Position Allocation Plan, Annual Gann Appropriations, Capital Improvement Program, and Placentia Public Financing Authority Annual Budget
Fiscal Impact:
Fund T .e
General Fund
Special Revenue
Debt Service
Enterprise
Internal Service
Fiduciary
$45,482,968
20,636,805
404,450
6,599,550
3,286,900
5,503,447
Totals $81,914,120
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 21, 2022 Page 7 of 9 $45,429,130
18,095,453
404,450
7,000,265
3,286,900
5,610,139
$79,826,337
Recommended Action:
1) Open the Public Hearing concerning the City of Placentia Budget for Fiscal Year 2022- 23 and Capital Improvement Program (CIP) for Fiscal Year 2022-23, consider all public testimony, ask questions of Staff, and close the public hearing; and 2) Adopt Resolution No. R-2022-43, a Resolution of the City Council of the City of Placentia, California, taking actions necessary to adopt the Fiscal Year 2022-23 Annual Budget; and taking actions necessary to adopt the Fiscal Year 2022-23 Capital Improvement Program (CIP) Budget with an appropriation of $11,036,911; and authorizing the Position Allocation Plan and Compensation Plan for Fiscal Year 2022- 23; and
3) Authorize the City Administrator to release appropriation controls for the General Government Department and Risk Management fund outside of the normal quarterly process, as necessary; and
4) Approve the use of the County's population growth and California per capita income growth as determined by the State Department of Finance for the calculation of the Fiscal Year 2022-23 Annual Appropriation Limit; and
5) Adopt Resolution R-2022-44, a Resolution of the City Council of the City of Placentia, California, approving and adopting the Annual Appropriations Limit for the Fiscal Year 2022-23 in the amount of $108,567,534.
Recommended Action Placentia Public Financing Authority:
1) Conduct the Public Hearing concerning the Placentia Public Financing Authority Budget for Fiscal Year 2022-23; and
2) Adopt Resolution No. PPFA-2022-01, a Resolution of the Placentia Public Financing Authority (PPFA) Board of Directors of the City of Placentia, California, taking actions necessary to adopt the PPFA's Fiscal Year 2022-23 Annual Budget.
3. REGULAR AGENDA:
3.a. 2022 Pavement Management Plan Report and Presentation Fiscal Impact: There is no fiscal impact associated with the recommended action.
Recommended Action:
1) Receive and file the 2022 Pavement Management Plan Report and Presentation.
3.b. Introduction and First Reading of Ordinance No. 0-2022-06, An Ordinance of the City Council of the City of Placentia, California, Adding Chapter 10.72 (Unlawful Possession of a Catalytic Converter Prohibited) of Title 10 (Peace, Morals and Safety) of the Placentia Municipal Code Establishing Regulations Prohibiting the Unlawful Possession of Catalytic Converters in the City Fiscal Impact: Any increase in the number of criminal cases prosecuted by the Placentia City Attorney's Office as a result of the ordinance is expected to be managed by currently budgeted City Staff.
Recommended Action:
1) Introduce, and read by title only, Ordinance No. 0-2022-06, An Ordinance of the City Council of the City of Placentia, California, Adding Chapter 10.72 (Unlawful Possession of a Catalytic Converter Prohibited) of Title 10 (Peace, Morals And Safety) of the Placentia Municipal Code Establishing Regulations Prohibiting the Unlawful Possession of Catalytic Converters in the City.
CITY COUNCIL/BOARD MEMBERS REQUESTS:
Council/Board Members may make requests or ask questions of Staff. If a Council/Board Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 21, 2022 Page 8 of 9
Adjourned in Memory of
Corporal Michael Paredes
El Monte Police Officer
And
Officer Joseph Santana
El Monte Police Officer
And
Frank G. Tripepi
Lifelong friend of Councilmember Craig Green, former long-term City Manager of Rosemead and a true professional in governmental affairs and business ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to a regular City Council meeting on Tuesday, July 5, 2022 at 5:00 p.m.
TENTATIVE AGENDA FORECAST
The Tentative Agenda Forecast is subject to change up until the posting of the Agenda for the Council Meeting listed below:
• Amendment to PSA with Dudek for the Crowther Sewer Line Project • NOC Rose/Alta Vista Street Resurfacing Project
• NOC FY 2021-22 Slurry Seal Project
• Contract Change Order #5 Old City Hall Office Renovation Project • Purchase of Additional 800 MHz Radios for the Placentia Fire and Life Safety Department
CERTIFICATION OF POSTING
I, Nancy M. Albitre, Interim Deputy City Clerk of the City of Placentia and Assistant Secretary of the Industrial Commercial Development Authority, the Successor Agency, and the Placentia Public Financing Authority hereby certify that the Agenda for the June 21, 2022 meetings of the City Council, Successor Agency, Industrial Commercial Development Authority, and the Placentia Public Financing Authority was posted on June 16, 2022.
Nancy M. Albitre
Interim Deputy City Clerk
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 21, 2022 Page 9 of 9