Placentia Cit Council
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DIRECTOR OF COMMUNITY SERVICES
DATE: JUNE 21, 2022
AGENDA REPORT
SUBJECT: APPROVAL OF AGREEMENT WITH CALIFORNIA DEPARTMENT OF PARKS
AND RECREATION FOR IMPROVEMENTS OF JAYCEE PARKETTE FOR THE
STATEWIDE PARK DEVELOPMENT AND COMMUNITY REVITALIZATION PROGRAM (PROP 68).
FISCAL EXPENSE: $610,000 JAYCEE PARKETTE IMPROVEMENTS
IMPACT: REVENUE: $610,000 PROP 68 STATE GRANT FUNDS
SUMMARY:
In 2021, the California State Parks, Office of Grants and Local Services (OGALS) announced the Statewide Park and Community Revitalization Program (SPP) Round Four (4) of funding. This competitive grant program provides funds to create new parks, expand existing parks, and/or renovate existing parks in critically underserved communities across California. Multiple rounds of grant funding have been available. For Round Four (4), approximately $134,000,000 is available for renovations of existing parks. The City Council adopted resolutions approving the projects on November 17, 2020, which included a submission for the renovation of Jaycee Parkette. The City requested grant funds for various improvements at Jaycee Parkette and multiple other park sites. These grants do not require a City match. The grant funds will be distributed on a reimbursement basis.
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Approve the Grant Contract with the California Department of Parks and Recreation for the acceptance of grant funding in the amount of $610,000 for the purposes of renovating Jaycee Parkette; and
2. Approve Resolution No. R-2022-42, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2022-23 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and
3. Authorize the City Administrator, and/or his designee, to execute the necessary documents, in a form approved by the City Attorney.
1.e.
June 21, 2022
City Council Agenda
June 21, 2022
DISCUSSION:
In 2021, the California State Parks, Office of Grants and Local Services announced the 2019 Statewide Park Development and Community Revitalization Program (SPP). Funds for this program are provided through Proposition 68 (Prop 68). California voters passed Prop 68 in June 2018 to safeguard natural resources, such as parks, and safe drinking water. Approximately $134,000,000 of Prop 68 funds have been allocated to the State of California and Recreation Office of Grants and Local Services to renovate existing parks throughout California.
This competitive grant program provides funds to create new parks, expand existing parks, and/or renovate existing parks in critically underserved communities. After careful consideration of the grant criteria, Staff recommended to the City Council that the proposed grant applications be submitted for renovations of existing parks, including Jaycee Parkette. The Council approved the submission of the grant applications at the November 17, 2020, City Council meeting.
Approximately $2.4 billion dollars was requested statewide in this fourth round of funding through 468 project applications. The amount greatly exceeded the available funding in this round. After undergoing a virtual project meeting, the City of Placentia was informed that OGALS planned to make final project selections by winter 2022.
The City was notified in January 2022, that the renovation project for Jaycee Parkette was chosen by OGALS to receive a grant award of $610,000. Located in the La Jolla neighborhood, Jaycee Parkette serves the hundreds of students who attend Melrose Elementary School and Valadez Academy. The Jaycee Parkette renovation project will include, removal and replacement of the existing playground and rubberized surfacing, addition of water efficient irrigation, landscaping, and new park lighting.
Prior to receiving notification of the grant award, the City began working on a similar park renovation project for Parque del Arroyo Verde, in which a Request for Proposals (RFP) was released for design services. During this process, several well qualified design firms responded to the RFP, prompting staff to recommend a bench list of vendors that could be used for future projects. The City Council approved the bench list at the December 3, 2019, meeting. The next available firm to complete a park project is RJM Design. In following the approved bench list, a Professional Services Agreement will be prepared with RJM Design and placed on a future agenda for City Council approval. Upon design completion, the City will release an RFP to hire a construction firm to finalize the project by the project completion date of March 2026.
FISCAL IMPACT:
The total grant award for the project at Jaycee Parkette is $610,000. The grant funds are reimbursed by the California Department of Park and Recreation. The City is not required to provide any matching funds for this grant. Should the City Council approve the proposed Grant Agreement and Resolution No. R-2022-42, a budget amendment will be made to reflect the grant expenditures and revenues in the Fiscal Year 2022-23 operating budget as part of the Capital Improvement Program (CIP). The project will also be carried over into subsequent Fiscal Years
City Council Agenda
June 21, 2022
until completion of the project. Based on grant guidelines the project must be completed by March 2026.
Prepared by: Reviewed and approved:
volt A
Veronica Ortiz
Community Se
Reviewed and approved:
Jennif r La Aman
Director of Finance
Karen Crocker
Director of Community Services
Reviewed and approved:
Damien R. Arru —
City Administration
Attachments:
1. Grant Contract with California Department of Parks and Recreation for Jaycee Parkette
2. Resolution No. R-2022-42